SAP New HCM Material

Personnel Management
The SAP Best Practices for HCM delivers a standard configuration for Personnel
Management based on the most commonly / used settings for businesses operating in the
throughout globe. This provides a realistic business model to enable customers to begin
extending the customizing to meet their specific needs.
1.1 Enterprise Structure

The enterprise structure describes the way in which an enterprise is organized and consists
of the company code, personnel area and personnel subarea. Company codes are created
in FI and represent the enterprise structure from a financial accounting perspective. The
company code assigned in the enterprise structure for SAP Best Practices for HCM.
The personnel area is an organizational unit, the personnel area is sub-divided into
personnel subareas. Organizational data and guidelines as how to assign it, are
stored on a personnel area and personnel subarea level. The rules and guidelines
could be of a legal, pay scale and collective agreement, or internal nature. The
personnel area is assigned to a company code, multiple personnel areas can be
assigned to a company code but only one company code is assigned to a personnel
area. Thus, each personnel area and personnel subarea combination that is delivered
with the SAP Best Practices for HCM.
1.2 General Description

Enterprise structure is used to portray the specific Organizational structure of the business in
the SAP HCM (R/3) System.
SAP assigns employees to a part of the Enterprise structure. This is performed through
assignment to a company code, personnel area and personnel sub area. All these 3
elements are held in infotype 0001 Organization Assignment.
1.3 Purpose
The definition of Enterprise structure is the fundamental step in a project. It is a critical factor
in how the project will be structured.
2. Define Company Code

The company code is an organizational unit used in accounting. It is used to structure the business
organization from a financial accounting perspective.
2.2 Purpose
The Enterprise Structure of CLIENT requires a creation of Company Code which will track the activities
under that particular company through a 4 letter alpha-numeric code.
2.3 Company Codes for CLIENT

The following Company Codes has been defined for CLIENT:
Configuration Details
Activity Define Company Code
IMG Menu Path SAP Customizing Implementation Guide (IMG) Enterprise Structure 
Definition  Financial Accounting Edit, Copy, Delete, Check Company
Code
Transaction Code SPRO
Company Code
ANZ (Bangalore)
Company Code 9393
Company Name Australia Newzealand Bank
Click on New Entry

Click on .
3. Maintain Personnel Areas
The personnel area is an organizational unit that represents a specific area of your organization
and is organized according to aspects of personnel, time management and payroll. A personnel
area is further divided into several personnel sub-areas.
3.2 Purpose
In this step, you define the Personnel Areas in your company, adapting the functional scope of a
Personnel and Time Management to your organization.
3.3 Maintain Personnel area for CLIENT

The following action is done for maintaining personnel areas for CLIENT as a company:
a. To carry out the activity, choose the following navigation option.

b. Choose New Entries, enter the values and SAVE the entries.
Activity Maintain Personnel Areas
IMG Menu Path SAP Customizing Implementation Guide (IMG)  Enterprise Structure 
Definition Human Resources Personnel areas  Personnel Areas
The following Personnel area has been defined for CLIENT:
COMPANY CODE PERSONNEL AREA CODE PERSONNEL AREA DESCRIPTION
(4 CHAR) (4 CHAR) (30 CHAR)
9393 8383 ANZ B
9393 8384 ANZ P

Click on new entries.
Click on button.
Click on .
4. Maintain Personnel Sub-Areas

A personnel sub-area is an organizational unit that represents a specific area of the company
organized according to certain aspects of personnel, time management and payroll.
4.2 Purpose
Personnel sub-areas are a subdivision of the personnel area. The personnel sub-area is a unit
within the enterprise structure that is only used in PA. Organizational control of the main HR sub-
areas, namely the pay scale and wage type structures and work schedule planning, takes place
at the personnel sub-area level.
In this step, you define the Personnel Sub Areas in your company, adapting the functional scope
of a Personnel and Time Management to your organization for a Personnel Area.
4.3 Maintain Personnel Sub-Area for CLIENT

Personnel sub-areas are identified by a four-character, alphanumeric code. They are used to
store the respective country-specific control features
The following action is done for Personnel Sub Areas for CLIENT as a company:
a. To carry out the activity, choose one of the following navigation options:
b. Choose appropriate Personnel Area, New Entries, enter the values and SAVE the
entries.
Activity Maintain Personnel Sub-Areas
SAP Customizing Implementation Guide (IMG) Enterprise Structure 

IMG Menu Path Definition  Human Resource Management  Personnel Sub Areas 
Create Personnel Sub Areas
The following Personnel Sub area has been defined for CLIENT:
PERS PERSONNEL AREA PERSONNEL PERSONNEL SUB AREA

ONNE DESC SUB AREA DESCRIPTION
L CODE
AREA
CODE
(4 (30 CHAR) (4 CHAR) (15 CHAR)
CHAR)
203 ANZ B 9393 Human Resource
9393 Sales Dpt.

204 ANZ P 9383 Accounts Dpt.
9383 Safety
Click on Save.
Click on Save.
5. Maintain Employee Group

The employee group divides employees into groups and defines their relationship to the
enterprise.
The employee group allows you to divide your employees into groups and allows you to define
their relationship to the enterprise. This will help you to distinguish your employees between
persons actively employed and retirees.
5.2 Purpose
Employee groups represent a subdivision of employees. Within PA, a distinction is made between
employee groups for active employees, inactive employee, retirees, and early retirees. In
Customizing, each employee group has a one-character code.
In this step, you define the Employee groups in your company.
5.3 Maintain Employee Group for CLIENT

The following action is done for Employee Group for CLIENT as a company:
a. To carry out the activity, choose one of the following navigation options:
b. Choose New Entries, enter the values and SAVE the entries.
c. It is recommended to use the SAP standard entries
Activity Maintain Employee Group
IMG Menu Path SAP Customizing Implementation Guide (IMG)Enterprise Structure 

Definition Human Resource Management Employee groups
The following Employee sub group has been defined for CLIENT:
Employee Group Employee Group Text
7 Contract
8 On roll
Click on Save Button.
6. Maintain Employee Sub-Group

The employee subgroup represents a subdivision of the employee group. By defining employee’s
subgroup, we essentially begin to set up personnel structure.
6.2 Purpose
Employee subgroups subdivide employee groups according to the employee’s status. All of the
control features for the personnel structure are defined at the employee subgroup level. The
employee subgroup represents a subdivision of the employee group. When you define employee
subgroups, you are essentially begun to set up your personnel structure. Features are allocated
to this in later steps. Employee Grades can also be used as a criterion to determine Employee
Subgroups.
6.3 Maintain Employee Sub-Group for CLIENT

The following business subtasks are provided among other things:
 Specification of processing in payroll accounting
 Specification of validity of primary wage types
 Specification of validity of work schedules
 Specification of validity of pay scale groups
 Specification of validity of time quota types
The following action is done for Employee Sub-Group for CLIENT as a company:
To carry out the activity, choose the following navigation options:
Activity Maintain Employee Sub-Group
IMG Menu Path SAP Customizing Implementation Guide (IMG) Enterprise

StructureDefinitionHuman Resource ManagementEmployee Sub
E
groupsDefine Employee Sub groups
Employee sub group is defined at the local country level.
Employee Sub Group Employee Sub Group Description
1* Chairman
2* Vice President
3* CEO
4* Hr Head
7. Assignment of Personnel area to Company Code

In this step, you allocate each of your personnel areas to your company code.
7.2 Purpose
When a personnel number is created, the corresponding company code is allocated to it in the
infotype Organizational Assignment (0001), depending on the enterprise structure in which the
employee is situated.
7.3 Assignment of Personnel Area to Company Code for CLIENT
a. Choose corresponding company for the personnel areas created and save the same.
b. To carry out the activity for CLIENT, choose the following navigation options
Activity Assignment of Personnel Area to Company code.
IMG Menu Path SAP Customizing Implementation Guide (IMG)Enterprise Structure 

Assignment  Human Resource Management  Assignment of Personnel
Area to Company code

Assign Personal Area Code to Company Code.
Click on Save.
8. Assigning of Employee sub group to Employee group
In this step, employee subgroups are assigned to their respective employee groups. In addition to
this, we determine whether the employee group/employee subgroup combinations are allowed for
the country groupings.
8.2 Purpose
Employee subgroups must be assigned to their respective employee groups to distinguish the
employee groupings.
8.3 Assignment of Employee Sub-Group to Employee Group for CLIENT

To carry out the activity for CLIENT, choose the following navigation options:
Activity Assignment of employee subgroup to employee group.
IMG Menu Path SAP Customizing Implementation Guide (IMG) Enterprise Structure 
AssignmentHuman Resource Management  Assignment of Employee
Subgroup to Employee group

Click on Save.
9. Create forms of Address

In this step, you can set up forms of address for employees.
For each form of address, you must specify the form-of-address key, a short and long text and the
gender.
There are three gender keys (1 = male; 2= female; ' ' = not specified). Do not change these keys.
9.2 Purpose
To provide the forms of addresses for employees / applicants.
9.3 Create forms of Address for CLIENT

The Form of Address Key field holds the title by which the employee would like to be addressed. SAP
provided the following standards form of address key, which will be retained and standardized for
Global Template.
a. Choose New entries – Enter Form of Address key, Title and the description, choose the
appropriate gender and the save the details
b. To carry out the activity for CLIENT, choose the following navigation options:
Activity Create Address Types.
IMG Menu Path IMG  Personnel Management  Personnel Administration  Personal

Data  Personal DataCreate forms of address

SAP Standard Form of Address type
FOA key Desc. Long text Gen.
+ Mr Mr 1
? B Mrs 2
9.4 Create Marital Status for CLIENT

a. Choose New entries – Enter the desired Marital status id, description and save the details
Activity Create Marital Status.
IMG Menu Path IMG  Personnel Management  Personnel Administration  Personal

Data Personal Data Create marital status
The following marital statuses are available in Standard SAP.
Marital Status Designations

Code Description
+ Single
- Marrie
= Divorc
10.Create Religious Denomination

In this step you create possible religious denominations for employees.
10.2 Purpose
This is to setup the religions for associating with the employees / applicants.
10.3 Create Religious Denomination for CLIENT

a. Choose New entries – Enter the required Religion denomination key, Abbreviation and
Description of the Religious denomination and Save the details.
Activity Create Religious Denomination.
IMG Menu Path IMG  Personnel Management Personnel Administration  Personal

Data  Personal Data  Create religious denomination.
Following Standard Religious Denomination will be maintained for CLIENT.
Marital Status
Denomination
Key Abbr.
text
55 HIN Hindu
52 MUS Muslim
53 SIK SIKH
54 CHR Christian
Click on .
12.Create Address Types

In this step various address types can be created which can be subtypes of infotype 006, Addresses.
Example : Possible address types include the following:
Permanent residence, Secondary residence, Mailing address, Standard settings. The standard SAP
system contains the most common address types, It is recommended to adopting the standard settings.
12.2 Purpose
To create and maintain address types for employees / applicants to track their location of stay while
employed in the company.
12.3 Create Address Types for CLIENT

Activity Create Address Types.
IMG Menu Path IMG  Personnel Management Personnel Administration  Personal

Data  Addresses  Create address types.
Address Types as defined for CLIENT
Address
Subtypes Address Types Remarks
Main contact/ Permanent residence
5671 Permanent
address
5672 Temporary Temporary or current address of stay
5673 Emergency Leading contact incase or emergency
Click on Save.
13 Bank Details
13.1 Create Bank Connection Types
In this step, all applicable bank connection types are maintained. The bank connection types are defined
as subtypes of infotype 0009, Bank Details.
Activity Maintain Communication Types.

IMG Path: Personnel ManagementPersonnel
AdministrationPersonal DataBank DetailsCreate bank
IMG Menu Path connection types

14 Maintain Communication Types

In this step you define the valid communication types, which will be stored for addresses.
Examples
Employees may have a second telephone and fax machine at an address.

14.2 Purpose
This infotype enables you to record an employee’s various forms of communication contacts such as a
cell phone, email address, etc.
14.3 Maintain Communication Types for CLIENT

a. Choose New entries – Enter the type, category, text and save the details
Activity Maintain Communication Types.
IMG  Personnel Management  Personnel Administration 

Personal Data  Addresses  Enter communication types
IMG Menu Path
IMG Personnel Management  Personnel Administration 
Communication Create communication types
Communication Sub-types as defined for CLIENT
Communication types
Subtype Descriptions/ Text Remark
356 Email id
15. Internal Medical Services

In this step you define the valid examination type, which will be stored for internal medical services.
Examples
Employees may have a blood group and hearing test etc. for internal medical services.
15.2 Purpose
This infotype enables you to record an employee’s various forms of internal medical services.
15.3 Maintain Examinations Types for CLIENT

The different types of health examinations an employee would be subject to are defined in this step. In
the context of VW, Medical examinations which are necessary for its business process requirements are
defined here.
A new Subtype BLDG is created for storing the Blood Group information of the employee.
Configuration details
Activity Maintain Examination Types
IMG Menu Path IMG  Personnel Management Personnel Administration  Personal

Data Internal Medical Service  Specify Examination Types

16. Identification
In this step you define the employee’s identifications, which will be stored for identifications.
16.2 Purpose
This infotype enables you to record an employee’s various types of identifications.
16.3 Maintain employees types of identifications for CLIENT

To carry out the activity for CLIENT, choose the following navigation options Create identifications types
Activity Maintain types of identifications
IMG Menu Path IMG Personnel Management  Personnel Administration  Personal

Data  IdentificationMaintain types of Identification
Types of Identification
IC Description
65 PAN Card
66 Voter ID
18 Employee Qualifications
In this step you define the employee’s qualification, which will be stored for education.
18.2 Purpose
This infotype enables you to record an employee’s various types of educations.
18.3 Maintain employees qualifications for CLIENT
To carry out the activity for CLIENT, choose the following navigation options Create education
establishment types
In this step, possible education establishment types are maintained. In VW context, 12 different types of
education establishments have been defined.
Activity Create education establishment types
IMG Menu Path IMG  Personnel Management Personnel Administration

Employee QualificationsEducation and Training Create
education establishment types
Education Establishment Types

Educ. Est. Educ. Est. test Course
76767676 SSC
56565656 HSC
34343434 Graduate
12121219 Post Graduate
Click on Save .
19. Create educational Certificates

All possible educational certificates are defined here. In VW context, the name of the
educational Establishment is taken as the type of certificate itself. For example, B.Com
(Value 06) is taken as the certificate name for an employee who possesses a B.Com
degree.
Activity Define Permissible Values for Examination Area.
IMG Menu Path IMG  Personnel Management Personnel Administration

Employee QualificationsEducation and TrainingCreate
Educational Certificates
Examination Certificate
Certificate Certificate text
34 SAP Certification
20. Work contracts from Other employers
In this step, possible work contracts from other employers are defined.
Activity Work Contract for other employees
IMG Menu Path IMG Path: Personnel ManagementPersonnel

AdministrationEmployee QualificationsOther previous
employerWork contracts from Other employers
21 Infotype Menu
These menus can be defined so that they are dependent on the user group (user parameter UGR).
If there are no entries for an infotype menu for the user's user group or if the user has not maintained
his/her user group, then the infotype menu is determined using the reference user group.
Example
You want to include an infotype in an infotype menu or define a new infotype menu for a user group.
21.2 Purpose
In this step, you define the infotype menus for maintaining and displaying Human Resources master data.
21.3 Infotype Menu for CLIENT

a. Choose menu category "I" and the infotype menu.
b. Define whether the menu is to be dependent on the user group.

c. If necessary, assign the system response for the case where the user has not maintained the
user group or where there are no entries in the menu.
d. Assign a reference user group which can be used to set up the menu, if necessary.
Infotypes in the infotype menu
a. Choose menu category "I" and the infotype menu.

b. Copy the infotypes into the menu for the user group.
e. Carry out the activity for CLIENT, choose one of the following navigation options
Activity Infotype Menu.
IMG Menu Path IMG  Personnel Management  Personnel Administration 

Customizing Procedures  Infotype Menus  Infotype MenuUser group
dependency on menus and info groups
IMG  Personnel Management  Personnel Administration 

Customizing Procedures  Infotype Menus  Infotype MenuInfotype
Menu
Menu Name Nr. Infotype Infotype Text

01 0000 Actions
02 0001 Organizational Assignment
03 0003 Payroll Status
04 0006 Employee's Address
05 0007 Planned Working Hours
06 0008 Basic Pay
01 Master Data 07 0009 Bank Detail
08 0021 Family Members/Dependents
09 0022 Education
10 0023 Other/Previous Employers
11 0024 Objects on Loans
12 0185 Personal IDs
13 0041 Data Specifications
02 Contract Data 01 0016 Contract Elements

02 0032 Internal Data
03 0007 Planned Working Time
04 0005 Leave Entitlement
05 0050 Time Recording Info
01 0019 Monitoring of Task
02 0040 Objects on Loan
03 0003 Payroll Status
04 0008 Basic Pay

03 Gross/net payroll
05 0009 Bank Details
06 0185 Personal IDs
07 0014 Recurring Payments/Deductions
08 0581 Housing (HRA/CLA/COA)
04 Net payroll 01 0003 Payroll Status

Click on Save Button
Click on .
Click on Save.
Click on .
Click on Save.
Click on Save.
Click on Save.
22. Determine Choice of Infotype Menu

This choice can be defined so that it is dependent on the user group (user parameter UGR).
If you have defined the set-/get-parameter PMN (infotype menu), the corresponding infotype menu
appears when you call the initial HR Master Data display/maintenance screen for the first time. Otherwise
the infotype menu "01" is used.
If there are no entries in the table for the user's user group, or if the user has not maintained his/her user
group, then the infotype menu choice is determined using the reference user group.
Example
You have defined a new infotype menu and want this to appear in the dialog box.
22.2 Purpose
In this step, you define the infotype menu choice which appears in a dialog box when Human Resources
master data is maintained and displayed, if the user chooses the pushbutton "Other menu" to change the
current infotype menu.
22.3 Determine choice of Infotype Menu for CLIENT

1. User group dependency of the choice of infotype menu
2. Choose menu category "S" and menu "01" for the infotype menu choice.
3. Determine whether the menu is to be dependent on the user group.
4. If necessary, assign the system response for the case where the user has not maintained his/her
user group or where no entries exist.
5. Assign a reference user group which can be used to set up the menu if necessary.
Infotype menus in infotype menu choice
a) Choose menu category "S" and menu "01" for the infotype menu choice.
b) Include the infotype menus for the user group.
6. Carry out the activity for CLIENT, choose the following navigation options:
Activity Determine choice of Infotype Menu.

Customizing Procedures  Infotype Menus  Determine choice of infotype
menus User group dependency on menus and info groups

Click on Save.

Customizing Procedures  Infotype Menus  Determine choice of infotype
menus Infotype Menus

Click on Save Button,
23. Personnel Action Types

In this step, possible personnel actions types are maintained for each action.

Customizing Procedures  Infotype Groups Setup personnel
actionsPersonnel Action Types
Click o Save Button.
24. Infotypes of the info group
a. Choose the info group.
b. Assign the operations, infotypes and info subtypes for the user group and the return value of the
feature IGMOD.
c. Read the field documentation for the allowed operations.
Activity Define Infogroups.

Customizing Procedures  Actions  Define InfogroupsInfogroup
Infogroups as defined for CLIENT
Action No. Action Type

01 Hiring
02 Probation Extension
34 Confirmation
36 Promotion
72 Change Of Salary
70 Organizational Reassignment
75 Disciplinary Action
89 Resignation
40 Global Assignment
90 Leaving
91 Rehiring
92 Service Extension
Operation
Usergroup Infogrmodi.. No. InfoTypes Info Types Description SubType
Mode
40 1 INS 0000 Actions
Organizational
40 2 INS 0001
Assignment
40 3 INS 0006 Addresses
40 4 INS 0007 Planned Working Time
40 5 INS 0008 Basic Pay
40 6 INS 0009 Bank Details
40 7 INS 0016 Contract Elements
Family
40 8 INS 0021
Member/Dependents
40 9 INS 0022 Education
Other/Previous
40 10 INS 0023
Employers
40 11 INS 0028 Internal Medical Service
40 12 INS 0040 Objects on Loan
40 13 INS 0041 Date Specifications
Click on Save.
Confirmation Action
Operation Info Types
Usergroup Infogrmodi.. No. InfoTypes SubType
Mode Description
40 01 COP 0000 Action
Organizational
40 COP 0001
02 Assignment
40 03 COP 0008 Basic Pay
40 04 COP 0016 Contract Elements
40 05 COP 0041 Date Specifications
Click on SAVE.
Probation Extension Action

Operation
Mode
Organizational
40 02 COP 0001 Assignment
40 03 COP 0002 Personal Data
Click on Save .
Organisation Reassignment Action

Operation
Mode
Organizational
40 04 COP 0016 Contract Elements
Click on Save.
Global Assignment Action

Operation
Mode
40 02 COP 0001 Organizational Assignment
40 03 COP 0006 Addresses
40 04 COP 0105 Communication
Click on Save.
Change of Pay Action

Operation
Mode
Click on Save.
Promotion Action
Operation
Mode
Click on Save.
Resignation Action
Operation
Mode
Organizational
Click on Save.
Leaving Action
Operation
Mode
40 1 LIS9 0000 Actions
Organizational
40 2 LIS9 0001
Assignment
40 3 LIS9 0185 Personal IDs
40 4 LIS9 0041 Date Specifications
Provident Fund
40 5 LIS9 0587
Contribution
40 6 LIS9 0591 Nominations
40 7 LIS9 0009 Bank Details
Click on Save.
Disciplinary Action
Operation
Mode

Organizational
Click on Save.
Operation
Mode
40 1 INS 0000 Actions
Organizational
40 2 INS 0001
Assignment
40 3 INS 0002 Personal Data
40 4 INS 0006 Addresses
40 5 INS 0007 Planned Working Time
40 6 INS 0009 Bank Details
Family
40 8 INS 0021
Member/Dependents
40 9 INS 0022 Education
Other/Previous
40 10 INS 0023
Employers
40 11 INS 0028 Internal Medical Service
40 12 INS 0040 Objects on Loan
40 13 INS 0041 Date Specifications
Click on Save.
Click on Save.
Operation
Mode
40 1 COP 0000 Actions
Organizational
40 2 COP 0001
Assignment
40 5 INS 0041 Date Specification
Click on Save.
25. Set up Personnel Actions

You can use personnel actions to carry out complex personnel administration procedures. A personnel
action displays, in the correct sequence, the infotypes that have to be maintained for a specific action.
25.2 Purpose
In this step you determine whether you want to use the Additional Actions infotype (0302). The Additional
Actions infotype (0302) enables the automatic logging of all personnel actions types that you carry out for
an employee on a key date.
Note that in the Actions infotype (0000), only one personnel action type is saved per day. In this infotype,
you only store the personnel action types that change the status of the employee, such as the personnel
action type leaving.
You define the personnel action types that represent the personnel processes in your enterprise. This
means that within the personnel action Hiring, all the infotypes that must be maintained when hiring a new
employee are displayed automatically to the personnel administrator for processing.
Define a priority list for the personnel action types that do not change status, and must therefore not be
stored in the Actions infotype (0000), but which should nonetheless be logged in this infotype.
If the personnel administrator performs no personnel action types that change status, but instead several
that do change status on one day, the priority list controls which of these personnel action types is to be
stored in the Actions infotype (000).
Note that personnel action types that are only used to process several infotypes in an Infogroup should
not be stored in the Actions infotype (0000). SAP recommends that you log personnel action types such
as these automatically using the Additional Actions infotype (0302). You only have to carry out this activity
if you want to use the Additional Actions infotype (0302), and have activated this infotype.
If you want to perform simplified employee organizational changes, you can also set up a 'Country
reassignment' action type in this step, for which you set the Country reassignment indicator. For more
information on country reassignments, refer to Personnel Administration documentation under Business
Processes in Personnel Administration -> Country Reassignment.
25.3 Set up Personnel Actions for CLIENT

1. If you want to use the Additional Actions infotype (0302), call up view Activate 'Additional Actions'
for all existing personnel numbers.
2. Call up the view Personnel Action Types.
3. Check the SAP sample entries.
4. Delete the entries you do not require.
5. If required, define several personnel action types.
a) Choose New entries.
b) In the Action type field, enter a number, and in the Name of action type field, enter a
name for the personnel action type.
c) In the FC field, enter the function character for the personnel action type. You can
distinguish the first entry actions from all the others. Choose the function character 1 for first
entries, 7 for first entries with data transfer from recruitment and 0 for all other personnel
action types.
d) If required, define the status indicator STAT1 (customer specific). This status indicator is
not used in the standard system. You can use this indicator individually.
e) Define the status indicator STAT2 (recruitment) and STAT3 (Special payment).
f) Decide whether you require standard decision rules to define plausibility rules for the
sequence of personnel action types (check feature). Note: Never change the standard
decision rules.
g) Decide whether organizational assignment data may be changed whilst personnel
actions are being carried out. When you set the indicator P, the position field in the Actions
infotype (0000) is ready for entry. You can process the fields Personnel area, Employee
group and Employee subgroup with the indicatorsPA, EG and ES.
h) Assign an infotype group number to the IG field in the personnel action type. You can
then process the the individual infotypes from the selected group in the personnel action type
in the appropriate sequence. You defined the infotype groups in the " Define Infogroups"
step.
i) Specify whether the date entered on the initial screen of the Actions infotype (0000) is the
start date for new infotype records or the end date for old infotype records. This is especially
important in the case of leaving actions.
j) Use the indicator U0000 to determine whether your personnel action type should create a
new record for the Actions infotype (0000).
k) Use the Country change indicator to determine whether the personnel action type is a
country change.
6. If you have activated the Additional Actions infotype (0302), determine whether your personnel
action type should be logged in the Additional Actions infotype (0302) using the U0302 indicator. Call
up the view Priority list for personnel action types.
7. Specify a priority list for the personnel actions which do not change the status, and for which you
have set the indicator to U0000.
8. In the Priority field assign sequential numbers with a maximum of two digits to each of the
personnel action types. The smaller the number, the higher the priority of the accompanying
personnel action type.
Do not define any new personnel action types if only the infotype group should be different for the
personnel administrator. To achieve this, you can define the infogroups as user group dependent.
The keys for personnel action types, which you carry out for an employee, for example, hiring,
organizational change, leaving, are stored in the infotype Actions (0000).
The existence of a personnel number is ruled out by the existence of a record in this infotype. Only one
record can exist for this infotype on the database at any one time.
When an employee has left, there is also a record in the system for the personnel action Leaving. The
most important information in this infotype is the employee's employment status: active, leave of absence,
retired, left.
Personnel actions that are only used to process several infotypes in an infogroup should not be saved in
the infotpye Actions (0000). SAP recommends that you log personnel actions of this kind automatically
using the Additional actions infotype (0302).
Notes on the creation of batch-input sessions:
If you want to carry out a batch-input for a personnel action, do not call up transaction PA40 (Actions
menu). Instead, call up transaction PA30 (infotyp menu). In the actions menu place your cursor on the
line containing the relevant action; this assumes you know the exact setup of the menu.
Proceed as follows:
1. Call up transaction PA30.

2. Choose the Actions infotype (0000).
3. Enter the personnel action type in the Type field.
4. When processing entry actions, enter the function code '=INS', for other actions, enter the function
code '=COP'.
Steps to proceed :
Choose - Activation 'Additional Actions', Remove the tick mark from TEST and execute, the proceed with
maintaining data in Personnel Action Types.
Carry out the activity for CLIENT, choose the following navigation options:
Activity Set up Personnel Actions.

IMG Menu Path IMG Personnel Management  Personnel Administration  Customizing
Procedures  Actions  Set up personnel actions  Personnel Action
Types

Click on Save.
1) Create number ranges for applicant numbers

Here you create the number range(s) for applicant number assignment with a corresponding number interval.
Applicant number assignment can be carried out internally or externally:
 Internal number assignment
This means that the system assigns applicant numbers automatically.

 External number assignment
Here the numbers are assigned by the user.
SPRO-> PM->RECRUITMENT->BASIC SETTINGS->CREATE NUMBER RANGES->CHANGE INTERVALS
2) Default number ranges

Here you determine the number ranges used to assign applicant numbers.
Number ranges are set using feature NUMAP (applicant number ranges). The decision tree of this feature enables
you to select one or more of the number ranges for assigning applicant numbers set up in the previous step.
SPRO->PM->RECRUITMENT->BASIC SETTINGS->CHOOSE NUMBER RANGES
3) Create media
Here you create the media used by your company.
The medium serves two purposes in Recruitment:
 It is used to classify all recruitment instruments.

For example, the recruitment instruments "Washington Post" and "New York Times" are classified under the
medium "Press".
 It is also used to indicate the medium through which an unsolicited applicant came into contact with the
company.
The applicant class is an attribute of the medium and indicates whether a medium is used to attract internal or
external applicants.
SPRO->PM->RECRUITMENT->WORKFORCE REQUIREMENTS & ADVERTISING->MEDIA
4) Create recruitment instruments

Here you create the
recruitment instruments your company uses.
Every job advertisement is published in a recruitment instrument. Recruitment instruments are classified according to
the media used.
You can store a contact name and address key for each recruitment instrument. The address key can be used to
store the address (of a contact) for a recruitment instrument in step "Create addresses for recruitment instruments".
SPRO->PM->RECRUITMENT->WORKFORCE REQUIREMENTS & ADVERTISING->INSTRUMENTS
5) Create personnel officer

Here you create your company's personnel officers.
Personnel officers process the applications assigned to them according to their authorization from the Personnel
Department.
Personnel officers for Recruitment must be created as part of administrator group APPL. You can use an ID of your
choice for the personnel officer.
If you want to print the name, form of address and telephone number of the personnel officer in a letter to an
applicant, you must maintain the corresponding fields using the format desired for correspondence. You must also
enter the personnel officer's user name for SAPoffice in the following cases:
You want to print a signature line for the personnel officer in a letter to an applicant.
You want to use SAPoffice to send messages between personnel officers.

SPRO->PM->RECRUITMENT->APPLICANT ADMINISTRATION->APPLICANT STRUCTURE->CREATE
PERSONNEL OFFICER
6) Create applicant groups

Here you create the
applicant groups you require.
An applicant group is used, among other things, to carry out authorization checks.
An important attribute of the applicant group is the applicant class.
Examples
Possible examples of applicant groups include the following:
 Employees with an unlimited contract
 Employees with a temporary contract
 Freelances
 Trainees
 Employees on temporary loan

SPRO->PM->RECRUITMENT->APPLICANT ADMINISTRATION->CREATE APPLICANT GROUPS
7) Create applicant ranges

Here you set up the required applicant ranges.
The applicant range can be defined as you wish and is generally used to classify applicants either according to
hierarchical or functional criteria.
Uses of the applicant range include carrying out authorization checks.
Unlike the employee subgroup and employee group, applicant ranges are not assigned to applicant groups.
SPRO->PM->RECRUITMENT->APPLICANT ADMINISTRATION->APPLICANT STRUCTURE->CREATE
APPLICANT RANGES
8) Create unsolicited application groups

Here you create the required unsolicited application groups.
A candidate might either apply in response to an advertisement or file an unsolicited application without reference to
an advertisement. Candidates who file unsolicited applications are assigned to an unsolicited application group during
initial entry of basic data.
Unsolicited application groups classify unsolicited applicants and can be defined according to whichever criteria you
choose to simplify your search for suitable candidates from among unsolicited applications.
You might, for example, choose to classify unsolicited applicants according to the activity within the company for
which they are applying.
Each unsolicited application group must be assigned a personnel officer who is responsible for it. This assignment
means that the system can automatically assign a personnel officer to each unsolicited applicant on initial data entry.
One personnel officer can be responsible for more than one unsolicited application group.
SPRO->PM->RECRUITMENT->APPLICANT ADMINISTRATION->APPLICANT STRUCTURE->UNSOLITED
APPLICANT GROUPS
9) Change status texts

Here you can overwrite the status texts for the overall status and vacancy assignment status with synonymous
descriptions.
The standard SAP system contains status keys 1 to 7 with accompanying status texts for overall statuses and
vacancy assignment statuses.
When an applicant is assigned a certain status the system usually processes him/her in a certain way according to
this status. For this reason, please note the following:
 Do not delete any of the existing entries.
 Do not create any additional entries.
 Do not change the meaning of the status texts.

SPRO->PM->RECRUITMENT->APPLICANT SELECTION->APPLICATION STATUS->CHANGE STATUS TEXTS
10) Create status reasons

Here you create the required status reasons.
You can specify one status reason for each overall status and vacancy assignment status for an applicant. The status
reason indicates why an applicant has a particular overall status or vacancy assignment status.
The status reason can be given purely for information but can also be used by the system when creating applicant
activities automatically:
The status reason specified for an overall status can be used to determine which standard text is assigned to the
activity when the system creates it and thus which letter the applicant is to receive. You can determine which status
reasons can be combined with an overall status along with the standard texts in the step "Change automatic creation
of applicant activities".
SPRO->PM->RECRUITMENT->APPLICANT SELECTION->APPLICATION STATUS->CREATE STATUS REASONS
11) Set permissible status reasons for each applicant status

Here you set the permissible status reasons for the individual applicant statuses.
If it is not necessary to provide further information on a certain applicant status by specifying a status reason, you do
not need to make any entries for this status.
Example
The applicant status "on hold" might be assigned status reasons such as "overqualified" and "no requirement", while
the status "rejected" might be assigned "insufficient qualifications" and "no requirement".
SPRO->PM->RECRUITMENT->APPLICANT SELECTION->APPLICATION STATUS->SET PERMISSIBLE STATUS

REASONS FOR EACH APPLICANT STATUS
12) Set permissible vac.assign.statuses for each overall status
Here you determine which vacancy assignment statuses may be used in combination with each overall status.
The vacancy assignment statuses which may be combined with each overall status can be determined by means of
feature STATU (consistency of overall status with vacancy assignment status).
SPRO->PM->RECRUITMENT->APPLICANT SELECTION->APPLICATION STATUS->SET PERMISSIBLE VAC

ASSIGNMENT STATUSES FOR EACH OVERALL STATUS
GOTO PB40 – APPLICANT ACTIONS

Applicant Actions
Applicant-
action
Applicant Actions
Recommendation
Overall status Reference
Applicant Actions
Pr a p In v
e p l ite
h i p ar ic
R ri n e an
a p e je c Pr g t
p li
ca t ep In
nt
ar vi
Re eh te
je c iri ap
ta ng pl
Initial entry pp Ge ic
of basic data G lic sa
an
es an Re
m t
am t co
m
m ts
Initial entry of
G e basic data
s
ts
ta
en
da
ta
tu
am tu t io
n s
ts
tat s
Recommendation
us Re Re
fe fe
Re re re
fe r nc nc
en e e
ce R
Overall status Reference
 SAP AG
 The Applicant Actions infotype (4000) serves as a record of all applicant actions carried out for an
applicant. These applicant actions might be:
 data entry procedures (e.g. Initial entry of basic data, Enter additional data)
 procedures which change the overall status of the applicant (e.g. Reject applicant, Put applicant on
hold)
 The most important piece of information contained in this infotype is the applicant’s overall status
(e.g. processing, on hold, rejected). This depends on the last event performed for the applicant. If, for
example, the event Put applicant on hold is performed, the applicant is assigned the overall status on
hold. In the standard SAP system, a new record is created in the Applicant Actions infotype for every
event performed for an applicant.
 In addition to event data, the Applicant Actions infotype also contains information as to whether or not
an applicant has been recommended by an employee (reference employee). If this is the case, you
can store the name of the reference employee in a text not used in evaluations.
Transferring Data to Personnel Administration
Contract
A. Ambitious
-----------------------
Signature
Employee data
Applicant data
 SAP AG
 When you hire an applicant, you can transfer the stored applicant data to Personnel
Administration.You transfer the applicant data directly from the applicant database to the employee
database..
 In general, you trigger the data transfer into Personnel Administration by carrying out the Hiring with
data transfer action.
 When you have transferred an applicant’s data from Recruitment to Personnel Administration, you
can add tax and work center data in Personnel Administration. To do this, you must carry out the
personnel event Transfer other applicant data.
 In the standard German version of the system, personnel event Transfer other applicant data allows
you to enter data on the applicant for the following infotypes:
 Planned Working Time (infotype 0007)
 Basic Pay (infotype 0008)
Creating an Organizational Structure

Before we go ahead and create an Organizational Structure, let’s have a quick look at the terminology
used in the organization structure.
Structures in SAP HCM
1. Organizational structure.
2. Enterprise structure.
3. Personnel structure
 Pay scale structure

 Applicant structure
 Wage type structure
1. Organizational structure: It contains organizational objects /elements. These are called building
elements.
Organizational objects / elements are:
Organizational objects Org. key

Organizational unit O
Job C
Position S
Person P
Cost center K
Task T
Task group Ts
If we create any organizational object, System will assign a eight digit numeric number, which is called
unique Number.
1. Organizational Unit: Represents a functional unit in your enterprise, Human Resources department,
for example. According to how tasks are divided up within an enterprise, this could be a department,
group or project team, plant, for example. Organizational units differ from other units in an enterprise such
as personnel areas, company codes, business areas etc. These are used to depict structures
(administration or accounting, for example) in the corresponding components.
Kinds of organizational units
A). Main Organizational unit / Root organizational unit: Whatever the organization we create for
the first time is called Main organizational unit.
B). Sub organizational unit: Under Main org. unit whatever we create is called sub org.units.
2. Job: Jobs, in contrast, are classifications of functions in an enterprise (administrator, for example),
which are defined by the assignment of characteristics. Jobs serve as job descriptions that apply to
several positions with similar tasks or characteristics.
Jobs are used as templates to create Positions that means to say without a job we can’t create a
position.
Example:
 Manager
 Engineer
 Consultant
 Designer
 Administrator
3. Position: Represents a post that can be occupied by a person (employee) in the staff assignments of
an organizational unit, purchasing administrator, for example. Positions differ from jobs. A job is not
concrete but rather the basis for the creation of various positions with similar tasks and characteristics. .
Positions are created based on jobs; it means to say without a job we can’t create a Position.
Job Position
Manager HR manager
Marketing manager
Finance manager
Plant manager
Engineer Production engineer
Site engineer
Software engineer
Consultant SAP HR consultant
FI/CO consultant
SD consultant
Designer Software designer
Web designer
1. Person: An individual, who is listed as an employee in Personnel Administration. A position can be

occupied partially, hundred percentage.
2. Task: It is a collection of duties and responsibilities. Tasks are assigned to jobs and positions.
“Activity which is performed within an organizational unit”
1. Task group: It is a group of tasks which can be assigned either a job or a position.
* HOW TO CUSTOMIZE ORGANIZATIONAL STRUCTURE*
Organizational structure can be created in three procedures.
1. Simple Maintenance
2. Expert Mode / Detailed Maintenance
3. Organization and Staffing
Comment: If we create organizational Structure in any procedure, the same structure reflects in other two
procedures.
If we create organizational structure in Simple maintenance and Organization and Staffing the
relationship between the objects are assigned by the system. Where as in detailed Maintenance the user
has to assign the relationship code.
The relationship between two objects is expressed in three digit numeric characters.
Each and every relation can be expressed in two ways.
1. Top down which is indicated with B
2. Bottom up which is indicated with A
For example:
TATA group of business---Btop down.
TATA mobiles business-- -Abottom up
In the above Organizational units i.e. BTATA group of business shows its relationship towards A i.e.
TATA mobiles, in the same way A i.e. TATA mobiles shows its relationship towards B i.e. TATA group of
business. That means to say TATA mobiles reports to TATA group of business / TATA group of business
is the line supervisor of TATA mobiles.
So we come to know that the lower level organizational object is A
So we come to know that the higher-level organizational object is B
The relationship codes can be seen through transaction code “OOVK” table name is T778V
The relationship codes:
Relationship
code Relationship bottom up Relationship top down
Indicates with A Indicates with B
*
001 Is a subdivision of Is subdivided into
002 Reports (line) to Is line supervisor of
003 Belongs to Incorporates
004 Is subordinate to (disc.) Is disc.supervisor of
005 Is subordinate to Is supervisor of
006 Substitutes for Is substituted by
007 Describes Is described by
008 Holder Holder
009 Successor Successor
010 Substitute Substitute
011 Cost center assignment Cost center assignment
012 Manages... Is managed by...
013 Staffing requirement Staffing requirement
014 Cost distribution Cost distribution
015 Is identical to Is identical to
017 Is carried out by Carries out
018 Previous org. assignment Previous org. assignment
019 Planned org. change Planned org. change
020 Is a specialization of Is a generalization of
021 Is equipped with Is contained in
022 Requires Is required by
023 Reserves Is reserved by
024 Takes place in Is location of
025 Is attended by Takes part in
026 Is held by Is the instructor for
027 Has a prebooking for Is prebooked for
028 Imparts Is imparted by
029 Presupposes Is presupposed by
030 Is a specialization of Is a generalization of
032 Fulfils Is fulfilled by
033 Is planned for Can attend
034 Was attended by Attended events of type
035 Is previous job of Is subsequent job of
036 Is organized by Organizes
037 Designated as successor Designated as successor
038 Has potential for Is a potential of
039 Supplies Is supplied by
040 Was cancelled by Has cancelled
041 Is an equivalent job Is an equivalent job
042 Interests and preferences Interests and preferences
043 Dislikes Is dislike of
044 Consists Of Is part of
045 Created Was created by
046 receives Was created for
047 Contains Is an element of
048 Application by Application for
049 Is developed by Develops
050 Assesses Is assessed by
051 Is a session of Is main event of
052 Attends session Is attended by
053 Still requires Is still required by
054 Uses (for attendee) Is used by (attendee)
055 Uses (for bus. event) Is used by (bus. event)
056 Person has cost center Persons on cost center
057 Has attendee apprsl model Is at'ee apprsl model for
058 Has event apprsl model Is event apprsl model for
059 Employee pool Employee pool
060 Capacity assignment Person assignment
061 Equals Equals
062 Requirement description Requirement description
063 Requires Defines demand for
064 Requirements definition Requirements definition
065 Planned assignment Planned assignment
066 Reserve pool assignment Reserve pool assignment
Exclusive
067 temp.assignment Exclusive temp.assignment
068 No shift planning No shift planning
069 Is temporarily done by Works temporarily as
070 Responsible for cost plan Responsible for cost plan
071 Parallel temp.assignment Parallel temp.assignment
072 Shift planning by Shift planner for
077 Passes through Is passed through by
080 Assigned to exposure grp Exposure group contains
081 Higher duty holder Higher duty holder
083 Is Key Position of Incorporates Key Position
088 Dotted Line Reports to Dotted Line Supervises
089 Dotted Line Reports to Dotted Line Includes
090 Is responsibility of Is responsible for
101 Country reassgmt to Country reassgmt from
108 Is assigned to Is assigned to
200 Replaces Is replaced by
201 Assigned role Role incorporates
202 Notification agent Notification agent
204 Possible roles Possible roles
209 Is filled by Has employment contract
210 Substitutes with profile Substitutes with profile
220 Belongs to has
221 Is object reference of Contains objects
222 Belongs organizationally Incorporates SAP objects
223 Is assigned (valid.per) Incorporates(for valid.)
224 Is object type of Is container instance of
225 Is event of Has event
226 Is method of Has method
227 Triggers Is triggered by
228 Terminates Is terminated by
230 Is part of Contains
231 Assignment exists Assignment exists
232 Has element Is an element of
240 Existence depends on Defines
250 Is responsible for Is responsibility of
262 Reports to Is superior of
263 Belongs (not uniquely) to Incorporates (not unique)
264 Belongs (uniquely) to Incorporates (uniquely)
280 Belongs to system Uses function
281 Belongs to function Has combination
282 Is an element of Has object
283 Sends message Receives message
290 Has administrator Is adminstrator for
291 Partner agreement Partner agreement
292 Maintains brokers Brokers are maintained
293 Has user for commissions Is user for commissions
299 Is supported by... Supported
300 Is financed by... Finances...
301 Increases Is increased by
311 Substitutes for Is substituted by
312 Belongs to (reclassif.) Incorporates (re-valuatn)
313 Reclassified from Reclassified into
314 Is to be financed by Is earmarked for
315 Responsible for Financing Responsible for Financing
400 Is child of Is parent of
401 Is assigned Is assigned
601 Represents Is Represented By
605 Is an Element Of Includes Element
606 Is attribute ref. for Refers to attributes of
607 Is described by Descriptive element of
710 Fulfils Is fulfilled by
712 Imparts Is imparted by
750 Vacant position in Incorporates vacant pos.
751 Is responsibility of Is responsible for
752 Fills Will be filled by
753 Publishes Published by
754 Publishes in Publishes
755 Application by Application for
756 Has applicant Applied for position in
900 Manager to manager Manager under manager
903 Belongs to (alternative) Incorporates(alternative)
962 Reports to (alternative) Is superior (alternative)
963 Belongs to (preferred) Incorporates (preferred)
Simple maintenance:
How to create organizational structure in Simple maintenance?
PathSAP easy accesshuman resourcesOrganizational managementExpert modeSimple

Maintenance
Text Transaction code

Create PPOC_OLD
Change PPOM_OLD
Display PPOS_OLD
Enter “PPOC_OLD” in the command field “Or” Go through the path

Press enter you will get a screen “Create Organizational Unit”
Here in the above screen enter Organizational unit abbr.
Name of the root organizational unit and its validity period.
After entering abbreviation and name of the unit, enter foundation day of the unit.
Press enter or Press F8 or clicks on create.
Then you will get a screen, which contains unique number organizational key
In the above screen we can see the organizational unit, which we have created.
You can see “o” which specifies org. key (org. unit) and Unique No i.e. 50017316
Through this number we can identify this org. unit.
This organizational unit is known as Main / Root organizational unit.
HOW TO CREATE SUB ORGANIZATIONAL UNIT:
We can create sub organizational units.
Select “SSS1” and Press F7
You will get the following screen in which enter abbreviation and name of org. units.
Here too, enter abbreviation of the sub organizational units and name.
Press enter
Like the above procedure we can create many organizational Units.
How can we see this organizational structure in a structural procedure?
Select the root organizational unit i.e. SSS1
Click on - or
Again click on  to get only abbreviation codes
HOW TO CREATE JOBS:
Now we are at a screen known as “organizational structure/ change
Change the screen, so click on “Staff Assignments” or F8
Now we are into a screen know as “Staff Assignments/ change”

Now you can see a screen, known as “Staff Assignments / Change, where we can create jobs.
So Press F9
In the above screen we have defined jobs abbreviations and text,
Then press enter.
Here we can’t see these jobs in organizational structure, but we can get a message on status bar like
Like this we can create many jobs as per our client requirement
HOW TO CREATE POSITIONS
Be sure that you should be at screen “Staff assignments / change:
Select the Organizational unit in which you want to create position
Click on ” ” or F8
Now I have selected corporate office

Here, enter job i.e. mgr1.
Press enter so that this job will transfer under position field.
Here you can create a position

Here we can create 999 positions at a time, but here I have created only one position.
Save.
Click on plus mark so that you can see the position
Like this we can create many positions as per our client requirement
For more information you can see the positions list

HOW TO CREATE A CHIEF
Be on the same screen “Staff Assignments/ Change
Select the position to whom you are making as a chief i.e. I am selecting CEO 50017335
Click on Edit chief positionCreate.

Press enter
Now you can see the chief position
Chief position icon is 
REPORTING STRUCTURE
It shows who is boss and who is subordinate and who reports to whom.
Select the organizational units in which you are creating the reporting structure.
For example I am selecting corporate officeclick on “Go to “and click on reporting structure.
Here we will get screen in which we are going to create a reporting structure.
Now select any position to whom you are making boss. I am selecting Position No 50017327 click on
elevate
Select the position who is immediate subordinate to him. i.e. I am selecting position no 50017328
Press enter.
Like this you can create reporting structure.
For more information you can see the total structure

HOW TO CREATE A TASK
Click on Go to click on Task Maintenance
Select customer task under task type and click on create or F5
Here write abbreviation and name of the task and press enter and save so that system will assign a
unique number
Like this we can create many tasks as per our requirement
HOW TO ASSIGN A TASK TO A POSITION
Select the position to which we are assigning a task
For example select position no 50017327 and click on “task profile” or F6
Here you can see position, job and Organizational Unit.
Select the position and click on Assign task or F8enter the abbreviation of task which we have created
Press enter
Again Press enter

Now here we can see the task, which we assigned to a position.
ACCOUNT ASSIGNMENT
In account Assignment we have to assign company code, controlling area, personnel area, personnel sub
area and business area to a position.
Select the position to which we are maintaining the account assignment feature, click on Go to click on
Account Assignmentselect the position click on “account assignment feature or Shift F7
How to assign a cost center to a position

Select the position and Press F7
Now we can see cost center how it is assigned to a position
Which will reflect in Organizational Assignment (0001) infotype
How to maintain infotypes
Organizational infotypes are:
Note: Business area, cost centre and controlling area will be created by the Fi/co consultants.
1. Where do we create these Organizational objects?
Transaction code “OOOT”
1. Where do we maintain number ranges to objects?
Transaction code “OONR” Table “t77Iv
Where do we see info types in IMG?
Transaction code “OOIT” table name t778t
IT Info type Name
1000 object
1001 Relationships
1002 Description
1003 Department/Staff
1004 Character
1005 Planned Compensation
1006 Restrictions
1007 Vacancy
1008 Acct. Assignment Features
1009 Health Examinations
1010 Authorities/Resources
1011 Work Schedule
1012 work area
1013 Employee Group/Subgroup
1014 Obsolete
1015 Cost Planning
1016 Standard Profiles
1017 PD Profiles
1018 Cost Distribution
1019 Quota planning
1021 Prices
1023 Availability Indicators
1024 Capacity
1025 Deprec. Meter/Validity
1026 Business Event Info
1027 Site-Dependent Info
1028 Address
1029 Business Event Type Info
1030 Procedure
1031 Room Reservations Info
1032 Mail Address
1033 Scale
1034 Name Format
1035 Schedule
1036 Costs
1037 Billing/Allocation Info
1038 External Key
1039 Shift Group
1040 NICHT MEHR VERWENDEN
1041 Business Event Blocks
1042 Schedule Model
1043 Appraisal Model Info
1044 Results Specification
1045 Valuation
1046 Requirements Attributes
1047 Processing Modules
1048 Proficiency Description
1049 Requirements Attributes
1050 Job Evaluation Results
1051 Survey Results
1060 Business Event Demand
1061 Web Link
1062 Knowledge Link
1063 Info business event grp
1070 Application area
1201 WF Object Method
1205 WF Workflow Definition
1206 WF Work Item Text
1207 Customer Task,replaces TS
1208 SAP Organizational Object
1209 Cost Data
1210 WF Container Definition
1211 WF Container Texts
1212 WF Event Binding
1213 WF Role Binding
1214 WF Other Binding
1216 Function Area Assigned
1217 Classification/Lock Ind.
1218 WF Def. Responsibility
1220 Activity Profiles
1221 Excluded Activities
1222 General Attribute Maint.
1240 Existence Dependency
1250 Prof.Gen.: Authorizations
1251 Prof.Gen.: Specifications
1252 Profile Gen.: Org. Levels
1253 Profile Gen.: Variants
1254 User Variables/Activ.Grps
1260 CIC Profile
1270 CO Group assignment
1403 Exposure: LTA
1404 Exposure: Task
1500 BS element management
1501 Pay scale valuation
1502 Allowance valuation
1503 Service type/category
1504 Budget Updates
1505 Budgeting Rule
1506 Reclassification rule
1507 Teaching hours
1516 Funding Status
1517 Excel Communication
1518 Assignment FM designation
1519 Integration FM
1520 Original budget
1600 Organizer ID (F)
1601 Statutory Specifications
1610 US Job Attributes
1612 WC State and Code
1613 WC State, Code, Attribute
1620 Job Attributes (D)
1630 NQF Unit standard
1631 NQF Qualifications
1632 NQF Outcomes
1633 Equity Attributes (ZA)
1650 Grade (FR)
1651 Grades (BE)
1652 Occupational Categories
How to write a description to an object i.e. we have to maintain the infotypes:
1. Select the object to which you are going to write the description, Shift +F4
Here I am selecting
Shift +F4
Select description option.
And click on 
Write the description like
Create Payroll Area:
PM--> PA--> Organizational Data--> Organizational Assignment:
 Create Payroll area

 Check Default Payroll area
 Create Control Record
Payroll Area:
Check Default Payroll area(ABKRS):

Control Record-PA03:
Payroll Basic Settings:
Define Employee sub group grouping for PCR & CAP:
Purpose:
The employee subgroup grouping for the personnel calculation rule is

required in Payroll Accounting. The collective agreement provisions grouping
are required for indirect valuation of wage types in the Basic Pay Infotype
(0008).
IMG Menu Path
SAP R/3 Role Menu Basic Pay

IMG Menu Implementation Guide for R/3 Customizing (IMG) Personnel
Management Personnel Administration  Payroll Data Basic Pay 
Define EE Subgroup Grouping for PCR and Coll.Agrmt.Prov.
Description and Configuration Values
Employee groups and subgroups must be set up before this activity.

The meanings of the grouping for the personnel calculation rule are fixed
and may not be changed.
For each employee subgroup, we define the personnel calculation rule
grouping that indicates the system, which set of personnel calculation rules
are to be processed / applicable to each Employee Subgroup.
The following table shows the details of the Employee sub group groupings configured for Cairn Energy:
Pay scale Structure:
Pay Scale Type

Pay scale type is a collective agreement type in accordance with the collective agreement in an
enterprise.
IMG Menu Path
Implementation Guide for R/3 Customizing (IMG)  Personnel

IMG Menu Management  Personnel Administration  Payroll Data  Basic Pay
 Check Payscale type.
In this step we set up the enterprise's pay scale types. The Basic Pay Infotype (0008) is derived from the
pay scale type.
We have configured, the Payroll Scale Types of Cairn Energy as shown in the following table.
Pay Scale Area
A pay scale area is a special area in which a collective agreement is valid.
When human resources of an organization are located in different Geographic’s, it is necessary to design
company’s pay structure considering the respective state laws and employee unions.
IMG Menu Path

Implementation Guide for R/3 Customizing (IMG) Personnel
IMG Menu Management Personnel Administration Payroll Data  Basic Pay
Check Payscale Area
In this section, we set up different pay scale areas in accordance with the
collective agreement in an enterprise.
The Pay scale Type configuration details applicable for Cairn Energy are shown in the following table.
Assign Pay Scale Structure to Enterprise Structure

In this step, we assign pay scale types and areas defined in the above steps to the personnel areas and
Personnel sub areas.
IMG Menu Path

IMG Menu Management Personnel Administration  Payroll Data Basic Pay
 Check Assignment of Pay Scale Structure to Enterprise Structure
We have to set up the following before configuring this step:
 The Personnel areas must be defined.

 Pay scale areas and types must be defined.
 Determine which pay scale types and areas are assigned to which personnel areas.
The following Configuration has been done for CEIL:
Pay
Personnel Personnel Personnel Personnel Sub Payscale Area Payscale
Payscale Type Text
Area Area Text Sub Area Area Text scale Text Type
Area
Payscale Area Payscale Type

1 Cairn India 1 Gurgaon 25 25
Gurgoan Gurgoan

1 Cairn India 2 S`yanam 26 26
S’yanam S’yanam

1 Cairn India 3 Rajahmundry 25 25
Gurgoan Gurgoan

1 Cairn India 4 Kakinada 25 25
Gurgoan Gurgoan

1 Cairn India 5 Barmer 25 25
Gurgoan Gurgoan

1 Cairn India 6 Jodhpur 25 25
Gurgoan Gurgoan

1 Cairn India 7 Patna 25 25
Gurgoan Gurgoan
Payscale Area
1 Cairn India 8 Suvali 27 27 Payscale Type Suvli
Suvli

1 Cairn India 9 Chennai 25 25
Gurgoan Gurgoan
1 Cairn India 10 Mumbai 25 25
Gurgoan Gurgoan
Payscale Area
1 Cairn India 11 Pipavav 27 27 Payscale Type Suvli
Suvli
Payscale Area
1 Cairn India 12 Gandhinagar 27 27 Payscale Type Suvli
Suvli
Determine Default for pay scale data:
Pay scale groups and Levels:
A pay scale group is a criterion used for grading job evaluation. A pay scale
group is divided up into several pay scale levels.
Each of these groups, share a set of characteristics, to which a standard set of rules can be applied.
IMG Menu Path

IMG Menu Management  Personnel Administration  Payroll Data Basic Pay
 Revise Pay Scale Groups and Levels
Pay scale types and areas must be defined, before configuring this step.
The following Payscale groups and levels have been configured after analyzing the requirements of
location wise Payroll grades and levels of Cairn Energy’s Payroll system.
Payscale Type: 25 (Payscale Type Gurgaon)

Payscale Area: 25 (Payscale Area Gurgaon)
Payscale Type: 26 (Payscale Type S' Yanam)
Payscale Area: 26 (Payscale Area S' Yanam)

Wage Type Structure
Wage types for Basic Pay Infotype (0008)
Earnings and deductions of an Employee are represented in SAP as Wagetypes.
In other words, Wagetypes are the payroll and personnel administration objects used to differentiate
between monetary or time units, which are used in different ways to calculate Employees
Remuneration.
The name range reserved for the customer Wagetypes has been described by SAP. The entire customer
Wagetypes should begin with a number.
Hence, all the Wagetypes configured for Cairn Energy’s Payroll System start with a number.
Create / Copy wage types

We create the wage types for the Infotype Basic Pay (0008) by copying the
model wage types in the standard SAP system.
Only wage types for use in Infotype Basic Pay (0008) are proposed in this
step.
IMG Menu Path
SAP R/3 Role Menu Wage Types

Implementation Guide for R/3 Customizing (IMG) ->Personnel

IMG Menu Management Personnel Administration Payroll Data Basic pay 
Wage Types  Create wage type catalog
These copied wage types will be available in Infotype 0008 for further
processing. We can also modify the copies to suit our requirements.
The following are the Wage types defined as part of Basic Pay Infotype 0008, after analyzing the
requirements of Cairn Energy’s Payroll System.
Wage Type Code Wage Type long text Short Text
6CFE Consultancy Fee 6CFE
6BLC Barmer Loc Allow. 6BLC
6LOC Location allowance 6LOC
Check Wage Type Text

This section allows us to change the texts of the sample wage types that we have copied in the above
step.
IMG Menu Path

Implementation Guide for R/3 Customizing (IMG) ->Personnel

IMG Menu Management Personnel Administration Payroll Data Basic pay 
Wage Types  Check wage type catalog  Check wage type text
Wage type short texts are used when printing out in Pay slip.
The following table shows the Long text and short text assigned to the wage types.
Wage Type Code Wage Type long text Short Text
6CFE Consultancy Fee 6CFE
6BLC Barmer Loc Allow. 6BLC
6LOC Location allowance 6LOC
Check Entry Permissibility per Infotype

We can define the date on which wage types may be entered. For example the "special bonus" wage
type may only be entered up to 12/31/2010.
IMG Menu Path


Management Personnel Administration Payroll Data Basic pay 
IMG Menu
Wage Types  Check wage type catalog Check enter permissibility
per Infotype
To perform this step we have to have set up the wage type catalog and have configured which wage
types can be entered in which Infotype.
The details of the Wage type’s validity have been shown in the following table
Wage Type Code Wage Type long text Start date End date
6CFE Consultancy Fee 01.01.1900 31.12.9999
6BLC Barmer Loc Allow. 01.01.1900 31.12.9999
6LOC Location allowance 01.01.1900 31.12.9999
Employee Sub Group Grouping For Primary Wage Types

This section allows combining employee subgroups for primary wage types, i.e. We group the employee
subgroups already named to groups.
The Employee sub group grouping determines the applicability of wage types to Employee group and
subgroup assigned to an employee in Organizational Assignment Infotype (0001).
IMG Menu Path


IMG Menu Management  Personnel Administration  Payroll Data 
Wage Types  Employee Subgroups for Primary Wage Type
The following table represents the Grouping of Employee sub groups for Primary wage types.
Name of Employees
Employee
EE Group employee Name of employee subgroup subgroup
subgroup
group grouping
1 Nationals 2 Direct Consultants 1
Wage Type Permissibility

IMG Menu Path
SAP R/3 Role Menu Check Wage Type Catalog

Management Personnel Administration Payroll Data Basic Pay
IMG Menu
Wage Types  Check wage type catelog  Define Wage Type
Permissibility for each PS and ESG
Before defining the wage type permissibility, we have to ensure the

following
 Employee groups and subgroups must be defined.
 Personnel areas and sub areas must be defined.
 Employee groups, subgroups and personnel areas must be defined for primary wage types.
 The wage type catalog must be defined.
Assign the appropriate indicators to the wage types, in the details section of
each Wage type.
The indicator must be "1", if we define this wage type as permissible. A

blank signifies that the wage type may not be entered.
Wage Type Code Wage Type long text Start date End date
6CFE Consultancy Fee 01.01.1900 31.12.9999
6BLC Barmer Loc Allow. 01.01.1900 31.12.9999
6LOC Location allowance 01.01.1900 31.12.9999
Check Wage Type Characteristics

The Wagetype characteristics describe how the wagetype should behave while entering in Infotypes.
IMG Menu Path

Wage Types  Check wage type CatalogCheck wage type
characteristics
Wagetype Characteristics determine the following based on the entries made:
 Whether the wagetype is a payment wagetype or deduction wagetype

 The Unit of the wage type
 Indirect valuation
Valuation of Wagetypes
After we configure the wagetype characteristics, for each wagetype, defined
the indirect valuation in the step "Check wage type characteristics".
Depending on which module we use for indirect valuation (Module name),
we need to define additional procedures to ensure that indirect valuation
functions correctly.
IMG Menu Path

Wage Types  Define valuation of base wage types
The following table shows the details of valuation base
Base
Valuated Wage Type long Wage Type long
Module No Start Date End Date Wage Percent
Wage Type text text
Type
PRZNT 1CLA HRA Differential 1 01.01.1900 31.12.9999 1BAS Basic Salary 40

Base
Valuated Wage Type long Wage Type long
Module No Start Date End Date Wage Percent
Wage Type text text
Type
Deputation /
PRZNT 1DSA 1 01.01.1900 31.12.9999 1BAS Basic Salary 20
secondment Alw
Deputation / House Rent

PRZNT 1DSA 2 01.01.1900 31.12.9999 1HRA 20
secondment Alw Allowance
Deputation / Conveyance
PRZNT 1DSA 3 01.01.1900 31.12.9999 1CON 20
Deputation / Car (Allowance-

PRZNT 1DSA 4 01.01.1900 31.12.9999 1OAL 20
secondment Alw PY)
Deputation / Activity
PRZNT 1DSA 5 01.01.1900 31.12.9999 1ACT 20
Deputation /
PRZNT 1DSA 6 01.01.1900 31.12.9999 1HDA Hard Duty Allw 20
secondment Alw
Deputation /
PRZNT 1DSA 7 01.01.1900 31.12.9999 1CLA HRA Differential 20
secondment Alw
Deputation / Special
PRZNT 1DSA 8 01.01.1900 31.12.9999 1SPA 20
House Rent
PRZNT 1HRA 1 01.01.1900 31.12.9999 1BAS Basic Salary 40
Allowance
Special Allw-
PRZNT 1SAS 1 01.01.1900 31.12.9999 1BAS Basic Salary 15
Superanuatin
Temporary
PRZNT 1TAA 1 01.01.1900 31.12.9999 1BAS Basic Salary 20
Assignment Allw
Temporary House Rent

PRZNT 1TAA 2 01.01.1900 31.12.9999 1HRA 20
Assignment Allw Allowance
Temporary Conveyance
PRZNT 1TAA 3 01.01.1900 31.12.9999 1CON 20
Temporary Car (Allowance-

PRZNT 1TAA 4 01.01.1900 31.12.9999 1OAL 20
Assignment Allw PY)
Temporary Activity
PRZNT 1TAA 5 01.01.1900 31.12.9999 1ACT 20
Temporary
PRZNT 1TAA 6 01.01.1900 31.12.9999 1HDA Hard Duty Allw 20
Assignment Allw
Temporary
PRZNT 1TAA 7 01.01.1900 31.12.9999 1CLA HRA Differential 20
Assignment Allw
Temporary Special
PRZNT 1TAA 8 01.01.1900 31.12.9999 1SPA 20
Wagetypes for Infotype 0014
Create/Copy Wagetypes
In the Recurring Payments/Deductions infotype (0014), we can enter an amount and/or a value and a
unit of measurement for a wage type that is always paid or deducted during payroll accounting.
Recurring payments/deductions are wage elements that are not paid / deducted in every payroll period.
In contrast to additional payments, recurring payments/deductions are paid or deducted with a defined
periodicity.
IMG Menu Path

IMG Menu Management Personnel Administration Payroll Data Recurring
payments and deductions Wage Types Create wage type catalog
All deduction wage types and Recurring payments (Excluding Statutory)

designed for Cairn Energy is listed in the table.
Original Wage
Wage Type long text
Type Starting Date End Date
6CRD Credit Card Recovery 31.12.9999

01.01.1900
6DED Other Deductions - Cons 31.12.9999
01.01.1900
6LUN Lunch Recovery 31.12.9999
01.01.1900
6ORV Other Recovery 31.12.9999
01.01.1900
6PMR Perl Mobile Recovery 31.12.9999
01.01.1900
6REA Relocation Allowance 31.12.9999
01.01.1900
6TAR Trvl Adv Recovery - Cons 31.12.9999
01.01.1900
6TDS Tax deduction 31.12.9999
01.01.1900
Permissibility of Wage Types for Infotype 0014
We can define the date on which wage types may be entered in Infotype 0014. For example the "Special
bonus" wage type may only be entered up to 12/31/1995.
\IMG Menu Path
SAP R/3 Role Menu Check Wage type catalog

Management Personnel Administration Payroll Data Recurring
IMG Menu
payments and deductions Wage Types Check Wage type
catalogCheck entry permissibility per Infotype
To perform this step we have to have set up the wage type catalog and have decided which wage types
can be entered in which infotype.
The details of the Wagetypes validity have been shown in the following table
Wage Several
Wage Type long text Start Date End Date Once
Type Times
6CRD Credit Card Recovery 01.01.1900 31.12.9999 x
6DED Other Deductions - Cons 01.01.1900 31.12.9999 x
6LUN Lunch Recovery 01.01.1900 31.12.9999 X
6ORV Other Recovery 01.01.1900 31.12.9999 X
6PMR Perl Mobile Recovery 01.01.1900 31.12.9999 X
6REA Relocation Allowance 01.01.1900 31.12.9999 X
6TAR Trvl Adv Recovery - Cons 01.01.1900 31.12.9999 x
6TDS Tax deduction 01.01.1900 31.12.9999 X

IT 0014 Screen:
Wage types for Infotype 0015

Create / Copy Wage Types
By specifying a wage type in the Additional Payments (0015) infotype, we can store an amount and/or a
value and a unit of measurement that should be paid or deducted in a certain period by Payroll.
Additional payments are wage elements which are not paid or deducted in every payroll period in
contrast to recurring payments and deductions which are paid or deducted within a defined periodicity.
IMG Menu Path

IMG Menu Management Personnel Administration Payroll Data Additional
Payments Wage Types Create Wage type catalog
All the additional payment Wagetypes designed for Cairn Energy Payroll Process are listed in following
table.
Original Wage Type Wage Type long text Starting

End Date
Date
6AOI Other Allowances 01.01.1998 31.12.9999
6CLU Club Membership 01.01.1998 31.12.9999
6COM Compensatory Allow 01.01.1998 31.12.9999
6DIS Disturbance Allowance 01.01.1998 31.12.9999
6IMB Impact Bonus 01.01.1998 31.12.9999
6JOB Joining Bonus 01.01.1998 31.12.9999
6NTP Other-Non Taxable 01.01.1998 31.12.9999
6OER Other Earnings 01.01.1998 31.12.9999
6OMH Mobile Handset Allow 01.01.1998 31.12.9999
6PEI Performance Incentive 01.01.1998 31.12.9999
6REA Relocation Allowance 01.01.1998 31.12.9999
6REB Referral Bonus 01.01.1998 31.12.9999
6TPR Telephone reimbursement 01.01.1998 31.12.9999
Permissibility of Wage Types for Infotype 0015

IMG Menu Path
SAP R/3 Role Menu Check Wage Type Catalog

Management Personnel Administration Payroll Data Additional
IMG Menu
Payments Wage Types Check Wage type catalog Check entry
permissibility for Additional payments
To perform this step we have to set up the wage type catalog and have decided which wage types can
be entered in which infotype.
The details of the Wagetypes validity and permissibility of Wagetypes have been shown in the following
table:
Wage Several
Wage Type long text Start Date End Date Once
Type Times
6AOI Other Allowances 01.01.1900 31.12.9999 x
6CLU Club Membership 01.01.1998 31.12.9999 x
6COM Compensatory Allow 01.01.1998 31.12.9999 x
6DIS Disturbance Allowance 01.01.1900 31.12.9999 x
6IMB Impact Bonus 01.01.1998 31.12.9999 x
6JOB Joining Bonus 01.01.1900 31.12.9999 x
6NTP Other-Non Taxable 01.01.1998 31.12.9999 x
6OER Other Earnings 01.01.1900 31.12.9999 x
6OMH Mobile Handset Allow 01.01.1998 31.12.9999 x
6PEI Performance Incentive 01.01.1900 31.12.9999 x
6REA Relocation Allowance 01.01.1900 31.12.9999 x
6REB Referral Bonus 01.01.1998 31.12.9999 x
6TPR Telephone reimbursement 01.01.1998 31.12.9999 x
IT 0015-Screen:
Payscale groupings for allowances:
In this activity, we define pay scale groupings for allowances to differentiate

between employee groups. These groupings determine which benefits apply
to a particular group of employees.
To enable this:
1. Identify the different benefits each person is entitled too
2. Create groupings for each category, and assign the privileges
IMG Menu Path
SAP R/3 Role Menu Pay Scale Groupings

Implementation Guide for R/3 Customizing (IMG) Payroll: India
IMG Menu
Pay scale groupingsDefine pay scale groupings for allowances
Pay scale grouping for allowances has been configured as shown in the following
table, after analysing the different set of requirements Region Wise / Location Wise
& Grade Wise.
Assign Pay Scale Groupings for Allowances
The defined Payscale groupings are to be assigned to the following
parameters. These parameters configuration is mandatory before configuring
the Allowance groupings.
 Pay Scale Area
 Pay Scale Type
 Pay Scale Group
 Pay Scale Level and
 Employee Sub Grouping for Collective Agreement Provision (ESG for CAP)
IMG Menu Path

Implementation Guide for R/3 Customizing (IMG) Payroll Payroll:

IMG Menu
IndiaPay scale groupingsAssign pay scale groupings for allowances
Payscale Payscale Allowance

Payscale Area Payscale Type ESG/CAP
Group Level Grouping
25 25 3 CS 01 CS01
25 25 3 CS 01 CS01
25 25 3 CS 01 CS01
Maintain Default Wage Types for Basic Pay
In this step, we can set up default wage types based on the internal company structure for the Basic Pay
Infotype (0008) using the feature Planned remuneration specification (LGMST) defined in the next step.
When we create a record in Basic pay Infotype, certain wage types will be defaulted based on the
Payscale group and Level assigned to the particular employee.
IMG Menu Path

IMG Menu India Reimbursement Allowances and Perks Maintain Default
Wagetypes for BasicPay
Wage Type Wage Type

Seq. No Start Date End Date Mode Wage Type
Model Long Text
CS01 1 01.01.1900 31.12.9999 O 6CFE Consultancy Fee
Location
CS01 2 01.01.1900 31.12.9999 O 6LOC
allowance
Assign Wage type Model for Pay Scale Grouping For Allowances
The “Wage Type Models” is assigned to each “Pay scale grouping for
allowances” that was created. The Wage Type Model will indicate which
benefits would apply to or what amounts will be deducted from a particular
Pay Scale Grouping for Allowance.
Wage type Models are a set of 'Wage Types' used by SAP. These Wage types
can be an amount or a deduction.
IMG Menu Path
SAP R/3 Role Menu Reimbursements, Allowances and Perks

Implementation Guide for R/3 Customizing (IMG) Payroll  Payroll:
IMG Menu India  Reimbursements, Allowances and Perks  Assign Wage
Type Model for Pay Scale Grouping for Allowances
The Wage type Models must be prefixed with '20/' to indicate that, a
maximum of 20 wage types can be stored in a particular Wage types model.
Allowance Grouping Wage Type Model
CS01 20/CS01
Eligibility for RAPs
In this step, we set up the eligibility details to calculate the employee's Reimbursement, Allowance or
Perk (RAP).
We associate the eligibility criteria for a salary bracket to a Wage type and specify the type of allowance.
These Wage types are read by the Basic Pay Infotype (0008) and processed as per the criteria applicable
for the employee's 'Pay Scale Grouping for Allowances'.
IMG Menu Path
SAP R/3 Role Menu Reimbursements, Allowances and Perks
Implementation Guide for R/3 Customizing (IMG) Payroll Payroll:

IMG Menu IndiaReimbursements, Allowances and Perks Calculate Eligibility
for RAPs
The following Allowance groupings contain the Wage types and the eligibility which are configured in
the Table V_T7INA9.
The configuration details can be accessed in the details section of each Allowance grouping.
Allowance Grouping Start Date End Date
CS01 01.01.1900 31.12.9999

Maintain Salary Year and Period End Treatment of RAP
In this activity, we assign the salary year or calendar type and period end
treatment for a particular reimbursement.
The Tax Code field defined in T7INT9 and eligibility amounts for pay scale
grouping for allowances in T7INA9 determines the Tax exemption process,
while processing the LTA claim submitted by the employee.
Based on the Period end treatment configured here, the claim can be a carry
forward of balance or disbursement of balance which is paid and accordingly
taxed.
IMG Menu Path
SAP R/3 Role Menu Leave Travel Assistance

IMG Menu India Reimbursements, Allowances and perks Claims  Maintain
Salary Year and Period end treatment
The following table shows the allowance grouping wise LTA details like Tax code, carry forward and the
calendar type assigned to LTA claim.
Pay& Tax
Allowance Grouping Tax code Cal Type C/F Period
Wagetype
000N SLTA C 1
000R SLTA C 1
001N SLTA C 1
001R SLTA C 1
Pay& Tax
Allowance Grouping Tax code Cal Type C/F Period
Wagetype
1A1N SLTA C 1
1A1R SLTA C 1
Payroll organisation
Period Parameters
In this step, the period parameters for payroll are defined.
Period parameter is a two-digit numerical parameter that defines the time

interval for running payroll.
IMG Menu Path
SAP R/3 Role Menu Payroll Organization

Implementation Guide for R/3 Customizing (IMG)  Payroll Payroll:
India Basic settings Payroll organization Define Period
IMG Menu
Parameters
In Cairn Energy the Payroll run is Monthly Payroll run for all the employees. We have configured the
Monthly Payroll to suit the requirement as shown in the following table
Period Parameters Name Time Unit Start Date
1 Monthly 1 01.01.1990
67 Monthly - IN 1 01.04.1998
Date Modifiers
The data modifier is only a means of differentiation allowing defining different payment dates for
various employee groups.
Date Modifiers defined in this step are assigned to Payroll Areas.
IMG Menu Path

SAP R/3 Role Menu Payroll Organization
Implementation Guide for R/3 Customizing (IMG)  Payroll  Payroll:
IMG Menu India  Basic settings  Payroll organization  Define Date modifiers
The following date modifier has been configured for Cairn Energy
Date Modifier Name
00 Standard Modifier
Generate Payroll Periods

The period for which payroll regularly runs. In an abstract sense, payroll period is the name given to the
interval for which Payroll regularly runs, such as Weekly or monthly payroll periods.
For each period parameter that is assigned to a payroll area, the system
requires the following date specifications:
 Start date and end date of each payroll period (Ex: 01.04.2007 – 31.04.2007)
 Payment date of each payroll period (Ex: Payment date for April 2007 is 30.04.2007)
IMG Menu Path

IMG Menu
India Basic settingsPayroll organization Generate Payroll Periods
We have generated the payroll periods for the period parameters i.e. MONTHLY for the years 2006 to
2010.
The start and end dates of the periods should be the same as the start and end dates of the calendar
months. The period’s payment dates should be three days before the end of the period.
The following table represents the Payroll Periods defined for Cairn Energy’s Payroll Nationals.
Payroll Payroll Previous Payroll Previous Payroll

Start date End date
year Period year Period
2007 1 01.04.2007 30.04.2007 2006 12
2007 2 01.05.2007 31.05.2007 2007 1

Start date End date
2007 3 01.06.2007 30.06.2007 2007 2
2007 4 01.07.2007 31.07.2007 2007 3
2007 5 01.08.2007 31.08.2007 2007 4
2007 6 01.09.2007 30.09.2007 2007 5
2007 7 01.10.2007 31.10.2007 2007 6
2007 8 01.11.2007 30.11.2007 2007 7
2007 9 01.12.2007 31.12.2007 2007 8
2007 10 01.01.2008 31.01.2008 2007 9
2007 11 01.02.2008 29.02.2008 2007 10
2007 12 01.03.2008 31.03.2008 2007 11
2008 1 01.04.2008 30.04.2008 2007 12
2008 2 01.05.2008 31.05.2008 2008 1
2008 3 01.06.2008 30.06.2008 2008 2
2008 4 01.07.2008 31.07.2008 2008 3
2008 5 01.08.2008 31.08.2008 2008 4
2008 6 01.09.2008 30.09.2008 2008 5
2008 7 01.10.2008 31.10.2008 2008 6
2008 8 01.11.2008 30.11.2008 2008 7
2008 9 01.12.2008 31.12.2008 2008 8
2008 10 01.01.2009 31.01.2009 2008 9
2008 11 01.02.2009 28.02.2009 2008 10
2008 12 01.03.2009 31.03.2009 2008 11
2009 1 01.04.2009 30.04.2009 2008 12

Start date End date
2009 2 01.05.2009 31.05.2009 2009 1
2009 3 01.06.2009 30.06.2009 2009 2
2009 4 01.07.2009 31.07.2009 2009 3
2009 5 01.08.2009 31.08.2009 2009 4
2009 6 01.09.2009 30.09.2009 2009 5
2009 7 01.10.2009 31.10.2009 2009 6
2009 8 01.11.2009 30.11.2009 2009 7
2009 9 01.12.2009 31.12.2009 2009 8
2009 10 01.01.2010 31.01.2010 2009 9
2009 11 01.02.2010 28.02.2010 2009 10
2009 12 01.03.2010 31.03.2010 2009 11
2010 1 01.04.2010 30.04.2010 2009 12
2010 2 01.05.2010 31.05.2010 2010 1
2010 3 01.06.2010 30.06.2010 2010 2
2010 4 01.07.2010 31.07.2010 2010 3
2010 5 01.08.2010 31.08.2010 2010 4
2010 6 01.09.2010 30.09.2010 2010 5
2010 7 01.10.2010 31.10.2010 2010 6
2010 8 01.11.2010 30.11.2010 2010 7
2010 9 01.12.2010 31.12.2010 2010 8
2010 10 01.01.2011 31.01.2011 2010 9
2010 11 01.02.2011 28.02.2011 2010 10
2010 12 01.03.2011 31.03.2011 2010 11

Start date End date
2011 1 01.04.2011 30.04.2011 2010 12
2011 2 01.05.2011 31.05.2011 2011 1
2011 3 01.06.2011 30.06.2011 2011 2
2011 4 01.07.2011 31.07.2011 2011 3
2011 5 01.08.2011 31.08.2011 2011 4
2011 6 01.09.2011 30.09.2011 2011 5
2011 7 01.10.2011 31.10.2011 2011 6
2011 8 01.11.2011 30.11.2011 2011 7
2011 9 01.12.2011 31.12.2011 2011 8
ABAP developmentS
Transaction
Sl. No. Description
Code
1 Car running Expenses Monthly Report ZPY007
2 Car running Expenses Period end treatment Report ZPY008
3 Telephone reimbursement Period end process Report ZPY004
4 Telephone reimbursement Display claim details Report ZPY004_Disp
ZPY001_Outstan
5 Telephone reimbursement Outstanding balance Report
ding
6 Medical Reimbursement Period end process Report ZPY017
7 Medical Reimbursement claim display details Report ZPY017_Disp
8 Medical Reimbursement Outstanding balance Report ZPY018
9 FHPL Monthly Report ZPY005

10 Leave encashment details Report(Display mode only) Zpy014
11 Coff encashment details Report(Display mode only) Zpy015
12 N/F Holidays History of Employee Report ZPY010_D
13 Pay register Report ZPY019
14 Generation of Allow. in lieu of Superannuation report ZPY009
15 Updation of data table (ZPY_SUPER_ANNU) ZPY009
16 Generation of Monthly Superannuation report ZPY012
17 Standard Vs Actual Reconciliation ZPY021
18 Allowance in lieu of superannuation automatic updation IT0008 ZPY026
19 Full & Final settlement Infotype updation Report ZPY020
20 Salary Transfer ZPY016
21 Mode wise Reconciliation of Salary Disbursement Monthly Report ZPY013
22 Income Tax computation Statement ZPY024
23 Full & Final settlement Final Report ZPY023
24 Telephone Reimbursement Claim creating process ZPY001
25 Car running Expenses Claim Creation Process ZPY002
26 Salary Advance ZPY003
27 Medical Reimbursement Claim creating process ZHR007
28 Medical Reimbursement claim approval by CMO ZHR007
29 FHPL Claim creating process ZHR007
30 FHPL Claim approval by CMO ZHR007
31 LTA application process ZLTACF
32 National/Festival holidays Pay application process ZPY010

The Time Management component offers the support in performing all human
resources processes involving the planning, recording, and valuation of internal and
external employees’ work performed and absence times.
Time Management has user-oriented interfaces that support centralized and

decentralized entry and administration of time and labor data. Data can be
processed centrally by administrators in the human resources department or
else in individual departments by time administrators such as supervisors,
secretaries, and employees themselves.
Work Schedules
i. Define Public Holiday Classes

Personal Sub Area Groupings
i. Group Personal Sub Areas for the Work Schedule

ii. Group Personal Sub Areas for the Daily Work Schedule
Daily Work Schedule
 Define Break Schedule

 Define Rules for variants
 Define Daily work Schedule
Period Work Schedule
 Define Period Work Schedules

Day Types
 Define Day Types
 Define Selection rules
 Define Special days
Work Schedule rules and Work Schedules
 Define Employee subgroup Groupings

 Define Groupings for the Public Holiday Calendar
 Set Work Schedule Rules and Work Schedules
 Generate Work Schedules Manually
 Generate Work Schedules in Batch
Planned Working Time
 Set Default Value for the Work Schedule

 Set Which Hour Fields Are Entry Fields
 Define Working Weeks
 Set Default Value for Time Management Status
Time Data Recording and Administration
 Absences
1) Absence Catalog:
 Group Personnel Sub areas for Attendances and
Absences.
 Define Absence Types
 Define Illness Types
 Determine Entry Screens and Time Constraint Classes.
2) Absence Counting:
 Define Counting Classes for the Period Work Schedule.
3) Rules for Absence Counting (New):
 Group Employee Subgroups for Time Quotas.
 Group Personnel Sub areas for Time Quotas.
 Define Rules for Rounding Counted Absences.
 Define Counting Rules.
 Assign Counting Rules to Attendance Types.
4) Special Absence Data:
 Maternity Protection
 Set Eligibility for Info type
 Define Absence Types
 Define Types of Birth
 Define Maternity Protection Periods
 Define Default Absence Types
Managing Time Accounts Using Attendance/Absence
Quotas:
 Setting Groupings for Time Quotas

 Group Employee Subgroups for Time Quotas
 Group Personnel Sub areas for Time Quotas.
 Time Quota Types
Create Number Range Intervals
Define Absence Quota Types
Define Absence Quota Types and Indicate
leave.
 Calculating Absence Entitlements

Automatic Accrual of Absence Quotas
Rules for Generating Absence Quotas
Setting up Methods for Quota Accrual
 Quota Deduction Using Attendances / Absences.

Define Deduction Rules for Absence and
Attendance Quotas.
Assign Deduction Rules to Counting Rules.
Define Public Holidays:
Public Holiday Calendar
The public holiday calendar plays an important role in the Human
Resources modules. It affects the definition of the organizational
structure of the enterprise and plays a central role in the scheduling
process as well in generating monthly work schedules.
The public holiday calendar is based on an actual year and allows you to apply your working time models
to a specific time period.
It is essential to use the public holiday calendar for recording your employees’ attendances and
absences: the payroll program can only be run correctly if Sundays and public holidays and so on are
taken into account.
Create Public Holiday Calendar
The public holiday calendar is created on the basis of the regional and national holidays that are valid for
your personnel areas and subareas. Company-specific days off for the festivals can also be entered in
the calendar. All National and Festival Holidays for different Locations can be created in the system and
assigned to the holiday calendar.
Create Public Holiday Calendars
In this step create the public holiday calendars for locations and assign the public holidays to these
calendars.
SAP R/3 Role Menu Define Public Holiday Classes

IMG Menu Implementation Guide for R/3 Customizing (IMG) ->Time
Management ->Work Schedules-> Define Public Holiday
Classes
The following table reproduces the holiday calendars configured for various locations of Cairn Energy.
Calendar id: CB - Cairn Barmer & Jodhpur
Public Holiday Valid From Valid To
Christmas 1900 2098
Diwali 1900 2098
Gandi Jayanthi 1900 2098
Good Friday 1900 2098
Holi 1900 2098
Independance Day (India) 1900 2098
Maharana Pratap Jayanti 1900 2098
May Day 1900 2098

Ramazan 1900 2098
Republic Day (India) 1900 2098
Sri Krishna Jayanti 1900 2098
Calendar id: CC - Cairn Chennai
Christmas 1900 2098
Deepavali 1900 2098
Ganesha Chaturthi 1900 2098
May Day 1900 2098
Ramazan 1900 2098
Tamil New Year 1900 2098
Ugadi Telugu New Year 1900 2098
Calendar id: CG - Cairn Gurgaon
Christmas 1900 2098
Diwali 1900 2098
Diwali1 1900 2098
Holi 1900 2098

May Day 1900 2098
Ram Navami 1900 2098
Ramazan 1900 2098
Calendar id: CK - Cairn Kakinada
Valid
Public Holiday From Valid To
Christmas 1900 2098
Deepavali 1900 2098
Dussehra / Ayudha Puja 1900 2098
Makra Sankaranti 1900 2098
May Day 1900 2098
Ramazan 1900 2098
Calendar id: CM - Cairn S’yanam
Valid
Public Holiday From Valid To
1 Ramadan 1900 2098
Deepavali 1900 2098

Independance Day (Indi 1900 2098
May Day 1900 2098
Ramazan 1900 2098
Calendar id: CP - Cairn Patna
Chhath Puja 1900 2098
Christmas 1900 2098
Diwali 1900 2098
Holi 1900 2098
Independance Day (In 1900 2098
May Day 1900 2098
Ramazan 1900 2098
Calendar id: CR - Cairn Rajahmundry
Christmas 1900 2098
Deepavali 1900 2098

May Day 1900 2098
Ramazan 1900 2098
Calendar id: CS - Cairn Suvali
Christmas 1900 2098
Deepavali 1900 2098
Dhulati (Holi Second day) 1900 2098
Gujarati New Year 1900 2098
May Day 1900 2098
Ramazan 1900 2098
Assign Public Holiday Calendars to Locations

The holiday calendar is assigned to a Personnel Subarea / Location. As Employees are assigned to
Personnel Sub areas/locations, all the holidays applicable for that location automatically applies to the
employee.
Any required changes to the public holiday calendar can be made at any time.
Assign Personnel Subarea to Public Holiday Calendar
In this step assign the public holiday calendars to the defined personnel subareas (locations).
SAP R/3 Role Menu Define Public Holiday Classes

Management ->Work Schedules -> Work Schedule Rules and
Work Schedules-> Define Groupings for the Public Holiday
Calendar
The following table reproduces the initial values configured for Cairn Energy.
Personnel Personnel Sub

Personnel Area Personnel Area Text Sub Area Area Text Holiday Calendar ID
001 Cairn India 01 Gurgaon CG
001 Cairn India 02 S`yanam CM
001 Cairn India 03 Rajahmundry CR
001 Cairn India 04 Kakinada CK
001 Cairn India 05 Barmer CB
001 Cairn India 06 Jodhpur CB
001 Cairn India 07 Patna CP
001 Cairn India 08 Suvali CS
001 Cairn India 09 Chennai CC
Work Schedules
With this component, the settings required for creating work schedules for the employees in the
enterprise can be made. Work schedules are shift schedules which must be generated for all employees,
even those with a set working time (salaried employees) or flextime. A work schedule consists of several
different elements. Elements of the work schedule include daily work schedules, period work schedules,
and work schedule rules.
Work schedules can be defined with flextime models or rotating shifts for particular organizational units.
It can also set up the legislative regulations, collective agreements and internal company policies that
stipulate employee working time in the system.
Personnel Subarea Groupings

Personnel subarea groupings are used to group the employees for work schedule rules based on the
personnel subareas / locations.
Group Personnel Subareas for the Work Schedule
In this step, group the personnel areas and personnel subareas for work schedules.
SAP R/3 Role Menu Personnel Subarea Groupings

Management ->Work Schedules-> Personnel Subarea
Groupings -> Group Personnel Subareas for the Work
Schedule
Personnel Personnel Area Personnel Sub Personnel Sub Personnel Subarea

Area Text Area Area Text Grouping
001 Cairn India 01 Gurgaon 40
001 Cairn India 02 S`yanam 40
001 Cairn India 03 Rajahmundry 40
001 Cairn India 04 Kakinada 40
001 Cairn India 05 Barmer 40
001 Cairn India 06 Jodhpur 40
001 Cairn India 07 Patna 40
001 Cairn India 08 Suvali 40
001 Cairn India 09 Chennai 40
Group Personnel Subareas for Daily Work Schedule

In this step, assign a personnel area grouping for daily work schedules to a personnel area grouping for
work schedules.
SAP R/3 Role Menu Personnel Subarea Groupings

Management ->Work Schedules-> Personnel Subarea
Groupings -> Group Personnel Subareas for the Daily Work
Schedule
PS Grouping DWS Grouping
01 01
02 02
03 03
04 04
05 05
06 06
07 07
08 08
Daily Work Schedules

The daily work schedule determines the structure of working times in the enterprise at the daily level.
Also actual normal working conditions can be defined and those that differ from externally or internally
determined daily working times. In this way, sets of working times can be defined for specific set of
employees.
The planned working time specified in a daily work schedule is the basis for payment calculation of
actual working times that are relevant for payroll, as well as the valuation of attendances and absences.
The daily work schedule, along with Break Schedules, comprise of the working times for a particular day.
The break rules in the work schedule for any particular working day can be defied and can be assigned
to a personnel sub area grouping for work schedules. This grouping enables to assign a break schedule
to as many of the grouping’s daily work schedules as we want, thereby achieving maximum flexibility in
combining all elements of the daily work schedule.
Define Break Schedules
In this step, define work break schedules for the enterprise. We can specify exactly when breaks may be
taken within the daily work schedule, and whether they are paid or unpaid.
SAP R/3 Role Menu Daily Work Schedules

Management ->Work Schedules-> Daily Work Schedules -> Define
Break Schedules
Grouping Break No Start End P Unpaid Paid After RefTim Type 1 Type 2
40 6DAY 01 12:00 13:00 1.00
40 NORM 01 12:00 13:00 1.00
Define Daily Work Schedules
In this step, daily work schedules for the enterprise are defined. By entering the planned working time,
the system calculates the planned planed hours for one day, taking the break schedule into
consideration. The daily work schedules for availability are also defined in this step.
SAP R/3 Role Menu Daily Work Schedules

Management ->Work Schedules-> Daily Work Schedules ->
Define Daily Work Schedules
Grouping Variant Daily WS Text Start Date End Date

Daily Work
Schedule
40 12HR 12 Hrs Working 01.01.1990 31.12.9999
40 6DAY 6 day 01.01.1990 31.12.9999
40 ASFT A shift (Morng) 01.01.1990 31.12.9999
40 BSFT B shift (eving) 01.01.1990 31.12.9999
40 CSFT C shift (night) 01.01.1990 31.12.9999
40 FLEX Flextime 01.01.1900 31.12.9999
40 FREE Free 01.01.1900 31.12.9999
40 NORM Normal Working 01.01.1990 31.12.9999
Period Work Schedules

The period work schedule consists of a defined sequence of daily work schedules. It reflects a work
pattern that is repeated after a defined period of time. Period work schedules can extend over one
week, several weeks, or a period that is not divisible by seven.
Period work schedule can be created for any length of time: The period work schedule can provide the
working time model for one week, as do flextime models, or for an entire year.
Period work schedules can also be created for longer term working models, such as those that cover the
entire year. The week number distinguishes between the individual elements of a period.
Define Period Work Schedules
In this step, the period work schedules are created by specifying the sequence of daily work schedules
for a work schedule for one or more weeks.
SAP R/3 Role Menu Period Work Schedules

Management ->Work Schedules-> Period Work Schedules ->
Define Period Work Schedules
Grp PWS Period WS Text Week 01 02 03 04 05 06 07

10 Day On 4 Day
40 10D4 Off 001 NORM NORM NORM NORM NORM NORM NORM
10 Day On 4 Day
40 10D4 Off 002 NORM NORM NORM FREE FREE FREE FREE
14 Days
40 14DY Rotational 001 12HR 12HR 12HR 12HR 12HR 12HR 12HR
14 Days
14 Days
40 14DY Rotational 003 FREE FREE FREE FREE FREE FREE FREE
14 Days
15 Days
40 15DY Rotational 001 NORM NORM NORM NORM NORM NORM NORM
15 Days
40 15DY Rotational 002 NORM NORM NORM NORM NORM NORM NORM
15 Days
40 15DY Rotational 003 NORM FREE FREE FREE FREE FREE FREE
21 Days
21 Days
21 Days
21 Days
21 Days
21 Days
40 28DY 001 12HR 12HR 12HR 12HR 12HR 12HR 12HR

28 Days
Rotational
28 Days
28 Days
28 Days
28 Days
28 Days
28 Days
28 Days
40 6DAY Six days working 001 6DAY 6DAY 6DAY 6DAY 6DAY 6DAY FREE
6/2 Days
40 6DRO Rotatioanl 001 ASFT ASFT BSFT BSFT CSFT CSFT FREE
6/2 Days
40 6DRO Rotatioanl 002 FREE *
6 Week On 1
40 6WK1 Week Off 001 NORM NORM NORM NORM NORM NORM NORM
6 Week On 1
6 Week On 1
6 Week On 1
6 Week On 1
6 Week On 1
6 Week On 1
40 6WK1 Week Off 007 FREE FREE FREE FREE FREE FREE FREE
6 Week On 2
6 Week On 2
6 Week On 2
6 Week On 2
6 Week On 2
6 Week On 2
6 Week On 2
6 Week On 2
8 Week On 2
8 Week On 2
8 Week On 2
8 Week On 2
8 Week On 2
40 8WK2 006 NORM NORM NORM NORM NORM NORM NORM

8 Week On 2
Week Off
8 Week On 2
8 Week On 2
8 Week On 2
8 Week On 2
40 NORM 5 Days Working 001 NORM NORM NORM NORM NORM FREE FREE
Work Schedule Rules and Work Schedules

A work schedule rule is a precise description of the work schedule that specifies the working times of a
group of employees.
A work schedule rule is assigned a period work schedule, which in turn is made up of daily work
schedules. Rotating shifts are set up by assigning a period work schedule to several work schedule rules.
Work schedules are not stored all at once, but stored for each month. The work schedule is created
regardless of the length of the period work schedule and is not person-specific.
Define Employee Subgroup Groupings
The employee subgroup grouping for work schedules allows us to group several employee subgroups
and base their work schedules on the same rules.
SAP R/3 Role Menu Work Schedule Rules and Work Schedules
Management ->Work Schedules-> Work Schedule Rules and
Work Schedules -> Define Employee Subgroup Groupings
Define Employee Subgroup Grouping

ESGrpg ES Grpg for WS
0 Applicants
1 Hourly wage earners
2 Salaried employees
3 Executive
4 Executive - PH
6 Holder
7 Non-holder
Group Employee Subgroups for Work Schedules
Emp Emp Group Emp Sub Emp Sub Group Text ES Grouping
Group Text Group
1 Nationals 01 Employee 2
1 Nationals 03 Third Party Consultant 2
2 Expatriates 01 Employee 2
2 Expatriates 02 Direct Consultants 2
2 Expatriates 03 Third Party Consultant 2
Set Work Schedule Rules and Work Schedules
In this step, you define the work schedule rules that are assigned to employees in the Planned Working
Time infotype (0007). The work schedule rule is assigned to a period work schedule and the holiday
calendars.

Work Schedules -> Set Work Schedule Rules and Work
Schedules
ES ES Grpg for WS Holiday Text PS WS Start Date End Date

Grpg Calendar Groping Rule
Salaried Cairn Barmer &

2 employees CB Jodhpur 40 10D4 01.01.1990 31.12.9999

2 employees CB Jodhpur 40 15DY 01.01.1990 31.12.9999


2 employees CB Jodhpur 40 6WK1 01.01.1990 31.12.9999



2 employees CB Jodhpur 40 NORM 01.01.1990 31.12.9999
Salaried
2 employees CC Cairn Chennai 40 NORM 01.01.1990 31.12.9999
Salaried
2 employees CG Cairn Gurgaon 40 10D4 01.01.1990 31.12.9999
Salaried
2 employees CG Cairn Gurgaon 40 NORM 01.01.1990 31.12.9999
Salaried
2 employees CM Cairn S’yanam 40 21DY 01.01.1990 31.12.9999
Salaried
2 employees CM Cairn S’yanam 40 NORM 01.01.1990 31.12.9999
Salaried
2 employees CP Cairn Patna 40 21DY 01.01.1990 31.12.9999
Salaried
2 employees CP Cairn Patna 40 6DAY 01.01.1990 31.12.9999
Salaried
2 employees CP Cairn Patna 40 NORM 01.01.1990 31.12.9999
Salaried Cairn
2 employees CR Rajahmundry 40 NORM 01.01.1990 31.12.9999
2 CS Cairn Suvali 40 14DY 01.01.1990 31.12.9999

Salaried
employees
Salaried
2 employees CS Cairn Suvali 40 6DAY 01.01.1990 31.12.9999
Salaried
2 employees CS Cairn Suvali 40 6DRO 01.01.1990 31.12.9999
Generate Work Schedules Manually
Work schedules can be generated in this step. The existing work schedules can also be changed or
deleted.
Create all function can be used to generate for more than a month. The function can be called via the
'Edit' menu option.
If the work schedules need to be created from January through December of a particular year,
December of the previous year and January of the following year must be included.
"Create" function can be used to generate the monthly work schedule one month at a time (with
confirmation). the "Create all" function can be used to generate the work schedule for the required
period without confirmation.
Work Schedules -> Generate Work Schedules Manually
Planned Working Time

The Planned Working Time infotype (0007) allows us to enter a work schedule to define individual
working times for employees. It also allows store the time management status for that employee.
The time management status specifies whether an employee participates in time evaluation, and if so,
which form.
The following are possible values for the time management status:
0 No time evaluation
1 Time evaluation - actual times
2 Time evaluation - PDC
7 Time evaluation without payroll integration

8 External services
9 Time evaluation - planned times
Set Default Value for Time Management Status
In this step a feature is used to create a default value for the time management status in the Planned
Working Time infotype. This default value is proposed when we create an infotype record. It can be
determined on the basis of an employee's organizational assignment.
SAP R/3 Role Menu Planned Working Time

Management ->Work Schedules-> Planned Working Time ->
Set Default Value for Time Management Status
Time Data Recording and Administration

The time structures in the company can be represented using working time models, the calendar, and by
maintaining the Time Management infotypes. These options allow us to enter all time data and related
information for your employees. This time data includes attendance and absence times, availability
times, and overtime, for example.
With this component, all the necessary settings can be made to allow the recording of working times for
individual employees. This includes absences such as illness, leave, substitutions, overtime, and so on.
A status for Time Management is defined which indicates whether all attendances are recorded for an
employee, or only exceptions to the work schedule.
It is also determined that how the system should react if working time data is entered which overlaps
with existing data (for example, if an illness record overlaps with a leave record).
Absence Catalog
Absences are paid or unpaid planned working times during which the employee has not worked. They
therefore represent a deviation to the employee's work schedule. Information required for defining and
recording absences can be stored in this area.
In this section, the settings required for recording and processing absences are made.
Group Personnel Subareas for Attendances and Absences
In this step, personnel areas and subareas are grouped for attendance and absence types.
For example, if the same attendance and absence types are to be assigned to personnel subareas 01 and
02, same grouping for these both personnel areas needs to be defined.
SAP R/3 Role Menu Absence Catalog
Management ->Time Data Recording and Administration ->
Absences -> Absence Catalog-> Group Personnel Subareas
for Attendances and Absences
Personnel text Personnel Text PS Grouping

Area Subarea

Define Absence Types
In this step, absence types for different personnel subarea groupings are defined. Also the checks which
the system performs can be defined when the absence is entered.

Absences -> Absence Catalog-> Define Absence Types
Personnel Absence Absence Text Start Date End Date

Area Type
40 100 Annual Leave 01.01.1990 31.12.9999
40 200 Casual Leave 01.01.1900 31.12.9999

40 300 Sick leave 01.01.1900 31.12.9999
40 400 Maternity Leave-14 Weeks 01.01.1990 31.12.9999
40 500 Paternity leave 01.01.1990 31.12.9999
40 600 Compassionate leave 01.01.1990 31.12.9999
40 700 Compensatory Off 01.01.1990 31.12.9999
40 800 Half day Casual 01.01.1990 31.12.9999
40 900 Unpaid Absence 01.01.1990 31.12.9999
Determine Entry Screens and Time Constraint Classes
Use the data entry screen number for an absence to determine which screen (entry screen) is used to
enter, display and maintain a record of this particular absence type.
The time constraint class controls the system reaction if a new record in the Absences infotype (2001)
overlaps with existing time infotype records.
In the standard system, the following numbers are allocated to the screens:
1. 2000 - General absence
This screen is used for all absences which do not require special processing (such as paid leave of
absence for getting married).
2. 2001 - Quota deduction
This screen is used for entering data on leave or time in lieu of overtime.
3. 2002 - Work incapacity
Use this screen for all absence types where continued pay should be taken into account automatically by
the system.
4. Special screens have been developed for the following absence types:
2003 - Maternity protection, parental leave
2004 - Military and non-military service
2005 - Work incapacity (Netherlands)

Absences -> Absence Catalog-> Determine Entry Screens and
Time Constraint Classes
Personnel Absence Absence Text Start Date End Date

Area Type
40 0100 Annual Leave 01.01.1990 31.12.9999
40 0200 Casual Leave 01.01.1900 31.12.9999
40 0300 Sick leave 01.01.1900 31.12.9999
40 0400 Maternity Leave-14 Weeks 01.01.1990 31.12.9999
40 0500 Paternity leave 01.01.1990 31.12.9999
40 0600 Compassionate leave 01.01.1990 31.12.9999
40 0700 Compensatory Off 01.01.1990 31.12.9999
40 0800 Half day Casual 01.01.1990 31.12.9999
40 0900 Unpaid Absence 01.01.1990 31.12.9999
Absence Counting
When an attendance/absence is recorded, the system refers to the planned working hours in the
employee's daily work schedule to calculate the attendance/absence hours. This is not always desirable.
There are times when the special regulations for counting attendances and absences need to be applied,
such as:
 on specific days (public holidays, weekdays)
 for specific attendance and absence types
 for specific daily and period work schedules
The daily duration of an absence can be counted according to the rules which are defined in this section.
Thus, it can valuate the duration of attendances/absences differently depending on business
requirements.
Define Counting Classes for the Period Work Schedule
In this section, the settings for attendance/absence counting are made.

SAP R/3 Role Menu Absence Counting
Absences -> Absence Catalog-> Absence Counting -> Define
Counting Classes for the Period Work Schedule
PS Grpg Period Start End Counting

WS Class
40 10D4 01.01.1990 31.12.9999 1
40 14DY 01.01.1990 31.12.9999 1
40 15DY 01.01.1990 31.12.9999 1
40 21DY 01.01.1990 31.12.9999 1
40 28DY 01.01.1990 31.12.9999 1
40 6DAY 01.01.1990 31.12.9999 1

40 6DRO 01.01.1990 31.12.9999 1
40 6WK1 01.01.1990 31.12.9999 1
40 6WK2 01.01.1990 31.12.9999 1
40 8WK2 01.01.1990 31.12.9999 1
40 NORM 01.01.1990 31.12.9999 1
Group Employee Subgroups for Time Quotas
In this step, employee subgroups for time quota types are grouped. Employee subgroups for which the
same attendance and absence quota types are defined are assigned to the same grouping for time
quota types.
Absences -> Absence Catalog-> Absence Counting -> Rules
for Absence Counting (New) -> Group Employee Subgroups
for Time Quotas
EE EE ESG Time Quota

Group Text Subgroup Text Types
Third Party
1 Nationals 3 Consulta 2
Third Party
2 Expatriates 3 Consulta 2
Group Personnel Subareas for Time Quotas
In this step, personnel subareas are grouped with regard to the permissibility of time quota types.
Personnel subareas for which the same attendance and absence quota types are defined are assigned to
the same grouping for time quota types.

for Absence Counting (New) -> Group Personnel Subareas for
Time Quotas

Third Party
Third Party
Define Rules for Rounding Counted Absences
In this step, you set rounding rules for absence and attendance counting.
Concrete numbers for the rounding rules are used. We can specify whether we want:
 Only values within the specified interval to be rounded or the interval to be rolled
 The specified upper and lower limits to be included in the calculation
 You can specify several subrules for a rounding rule and number them sequentially. The system
runs through the subrules in sequential order until it finds one that applies.
for Absence Counting (New) -> Define Rules for Rounding
Counted Absences
Define Counting Rules
In this step, you define rules for counting attendances and absences. The rules are used to determine
the payroll days and hours for an attendance or absence. The payroll days and hours that have been
counted are used to control the deduction of quotas. They can be used in Payroll to valuate the absence.
for Absence Counting (New) -> Define Counting Rules
Assign Counting Rules to Absence Types
In this step, we determine which rule for attendance or absence counting should be used for each
attendance/absence type.
for Absence Counting (New) -> Assign Counting Rules to
Absence Types
Absence Counting
PSG Type Text Start Date End Date Rule
40 100 Annual Leave 01.01.1990 31.12.9999 010
40 200 Casual Leave 01.01.1900 31.12.9999 020
40 300 Sick leave 01.01.1900 31.12.9999 060
Maternity Leave-14
40 400 Weeks 01.01.1990 31.12.9999 030
40 500 Paternity leave 01.01.1990 31.12.9999 040
40 600 Compassionate leave 01.01.1990 31.12.9999 050
40 700 Compensatory Off 01.01.1990 31.12.9999 070
40 800 Half day Casual 01.01.1990 31.12.9999 080
900 Unpaid Absence 01.01.1990 31.12.9999 010

Managing Time Accounts Using Attendance/Absence Quotas
An Absence quota specifies an employee's entitlement to time off for a limited period. It is dependent
on an absence quota type.
The Absence Quotas infotype (2006) can be used to manage all employees' time off entitlements and
leave types. The infotype's special functions ensure that an employee can only claim the leave days
stipulated in the contract as the absence type Leave.
When an absence is recorded in the Absences infotype, the system checks whether the employee
possesses sufficient time off entitlement.
An Attendance quota specifies a limited period in which an employee has approval for certain activities.
It is dependent on an attendance quota type.
Setting Groupings for Time Quotas

Time quotas (time off entitlements and attendance approvals) can be grouped or refined according to
the following factors:
 Employee subgroups for time quotas (type of employee)
 Personnel subareas for time quotas (where is the employee assigned?)
 If time evaluation is used: Personnel subareas for time recording (time type determination)
 For generating absence quotas: quota type selection rule group (which conditions and rules
apply when absence quotas are generated)
In this section, employee subgroup grouping and the personnel subareas are grouped together based on
the time quota types permitted.
In this step, employee subgroups for time quota types are grouped.
Employee subgroups for which the same attendance and absence quota types are defined are assigned
to the same grouping for time quota types
SAP R/3 Role Menu Setting Groupings for Time Quotas
-> Setting Groupings for Time Quotas -> Group Employee
Subgroups for Time Quotas
Third Party
Third Party
In this step, personnel subareas are grouped with regard to the permissibility of time quota types.
Personnel subareas for which the same attendance and absence quota types are defined are assigned to
the same grouping for time quota types.
SAP R/3 Role Menu Setting Groupings for Time Quotas
-> Setting Groupings for Time Quotas -> Group Personnel
Subareas for Time Quotas
PS Groping
Personn Personne for time
el Area Text l Subarea Text quotas

Time Quota Types

In this section the attendance and absence quota types are defined for managing time accounts. Also we
specify how attendances and absences are to be deducted from the employees' quotas.
Define Absence Quota Types
In this step, the valid absence quota types (entitlement to time off and leave types) for the employee
subgroup and personnel subarea groupings for time quota types are defined.
SAP R/3 Role Menu Time Quota Types

-> Time Quota Types -> Define Absence Quota Types
Absence
Quota
ESGpg PSGpg Type Quota Text Start Date End date
2 40 10 Annual leave(Cairn) 01.01.1990 31.12.9999
2 40 20 Casual Leave 01.01.1900 31.12.9999
2 40 21 Suwali 01.01.1900 31.12.9999
Maternity Leave-14
2 40 30 Weeks 01.01.1900 31.12.9999
2 40 40 Paternity leave 01.01.1900 31.12.9999
2 40 50 Compassionate leave 01.01.1900 31.12.9999
2 40 60 Compensatory Off 01.01.1900 31.12.9999

Set Base Entitlement:
Determine validity and Deduction periods:

Define generation Rules for Quota type Selection:
Define Deduction Rules for Absence quotas:
Assign Deduction rules to Counting rules:
housing
Define Accommodation Types
The code for Housing type is defined here and then associated with a
taxability code. The taxability code can be one which has been pre-defined.
The wage type corresponding to the Housing type is maintained in table

V_T7INA9 against each Allowance grouping.
The tax code assigned to Housing wagetype establishes the calculation

process of Housing exemption or Housing perquisite during monthly Payroll
Run.
IMG Menu Path
SAP R/3 Role Menu Housing
IMG Menu India  Housing  Define Accommodation Types
The configured Housing Types are available in Infotype HRA/CLA/COA (0581).
Following pre-configured codes for Housing Type have been configured.
HRA Type Tax Code Rent City Category Text
1 SHRA Mandatory Non-mandatory Rented Accom.
4 SHRA Hidden Hidden Own Accom.
5 SCLA Mandatory Hidden Company Leased
6 SCOA Non-mandatory Mandatory Company Owned
Based on the chosen code for housing type in Infotype 0581, wage type
default or substitution will happen in Infotype 0008.
car and conveyance
Define Conveyance Types

We define the conveyance types required for an organization after analyzing the requirements on
Conveyance / Car eligibility, Allowance groupings and Tax computations.
Based on the chosen code for Conveyance type in Info type Car and Conveyance (0583), the
wagetype placement or substitution will take place in Infotype Basicpay (0008).
The tax codes for conveyance type will be associated with the exemptions and perquisite calculations
during monthly Payroll Run.
IMG Menu Path


IMG Menu
India  Car & Conveyance  Define Conveyance types

Following pre-configured codes for Conveyance type have been provided to
Cairn Energy Payroll System. They are:
Car & Conveyance Type Text
6 Conveyance Allowance
7 Car Running Expenses(FI)
8 Other Allowance (PY)
Define Amounts & Numbers for Car Schemes

In this activity, we maintain details about the employee’s entitlement to a
company-owned car. For each allowance group, we define the total value of
the car and the number of cars, employees in the group is entitled to.
IMG Menu Path
SAP R/3 Role Menu Car and Conveyance

India  Car & Conveyance  Define Amounts & Numbers for Car
IMG Menu Schemes
The following table shows the allowance grouping wise car scheme eligibility
details:
Allowance Car No. of
Amount Limit Currency From To
Grouping Scheme Cars
2A1N 7 2 150,000.00 INR 01.01.1999 31.12.9999
2A1N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2A1R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2A1R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2A2N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2A2N 8 2 160,000.00 INR 01.01.1999 31.12.9999

2A2R 7 2 150,000.00 INR 01.01.1999 31.12.9999
2A2R 8 2 150,000.00 INR 01.01.1999 31.12.9999
2A3N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2A3N 8 2 160,000.00 INR 01.01.1999 31.12.9999
2A3R 7 2 150,000.00 INR 01.01.1999 31.12.9999
2A3R 8 2 150,000.00 INR 01.01.1999 31.12.9999
2B1N 7 2 150,000.00 INR 01.01.1999 31.12.9999
2B1N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2B1R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B1R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B2N 7 2 150,000.00 INR 01.01.1999 31.12.9999
2B2N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2B2R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B2R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B3N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B3N 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B3R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B3R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B4N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B4N 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B4R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B4R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B5N 7 2 160,000.00 INR 01.01.1999 31.12.9999

2B5N 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B5R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B5R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B6N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B6N 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B6R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B6R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2C1N 7 2 150,000.00 INR 01.01.1999 31.12.9999
2C1N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2C1R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2C1R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2C2N 7 2 150,000.00 INR 01.01.1999 31.12.9999
2C2N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2C2R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2C2R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2C3N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2C3N 8 2 160,000.00 INR 01.01.1999 31.12.9999
2C3R 7 2 150,000.00 INR 01.01.1999 31.12.9999
2C3R 8 2 150,000.00 INR 01.01.1999 31.12.9999
2C4N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2C4N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2C4R 7 2 150,000.00 INR 01.01.1999 31.12.9999
2C4R 8 2 160,000.00 INR 01.01.1999 31.12.9999

2C5N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2C5N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2C5R 7 2 150,000.00 INR 01.01.1999 31.12.9999
2C5R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2C6N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2C6N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2C6R 7 2 150,000.00 INR 01.01.1999 31.12.9999
2C6R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2C7N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2C7N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2C7R 7 2 150,000.00 INR 01.01.1999 31.12.9999
2C7R 8 2 160,000.00 INR 01.01.1999 31.12.9999
3A1N 7 2 160,000.00 INR 01.01.1999 31.12.9999
3A1N 8 2 160,000.00 INR 01.01.1999 31.12.9999
3A1R 7 2 150,000.00 INR 01.01.1999 31.12.9999
3A1R 8 2 150,000.00 INR 01.01.1999 31.12.9999
3B1N 7 2 160,000.00 INR 01.01.1999 31.12.9999
3B1N 8 2 160,000.00 INR 01.01.1999 31.12.9999
3B1R 7 2 150,000.00 INR 01.01.1999 31.12.9999
3B1R 8 2 150,000.00 INR 01.01.1999 31.12.9999
3C1N 7 2 160,000.00 INR 01.01.1999 31.12.9999
3C1N 8 2 160,000.00 INR 01.01.1999 31.12.9999
3C1R 7 2 150,000.00 INR 01.01.1999 31.12.9999

3C1R 8 2 150,000.00 INR 01.01.1999 31.12.9999
Eligibility Criteria for Conveyance Allowance

We assign Wage type and conveyance type that will be used to calculate the
eligibility amounts for Conveyance Allowance.
These inputs are used to calculate the eligible amounts payable to

employees who belong to the respective allowance grouping.
IMG Menu Path
SAP R/3 Role Menu Car and Conveyance

India Car & Conveyance  Assign Eligibility Criteria for Conveyance
IMG Menu
Allowance
The eligibility amounts for Conveyance Allowance have been configured for
each Allowance Grouping as shown in the following table.
Allowance
Car & Conveyance Type Wage Type From To
Grouping
000N 6 1CON 01.01.1900 31.12.9999
000R 6 1CON 01.01.1900 31.12.9999
001N 6 1CON 01.01.1900 31.12.9999
001R 6 1CON 01.01.1900 31.12.9999
1A1N 6 1CON 01.01.1900 31.12.9999
1A1R 6 1CON 01.01.1900 31.12.9999
1A2N 6 1CON 01.01.1900 31.12.9999
1A2R 6 1CON 01.01.1900 31.12.9999
1A3N 6 1CON 01.01.1900 31.12.9999

Allowance
Grouping
1A3R 6 1CON 01.01.1900 31.12.9999
1A4N 6 1CON 01.01.1900 31.12.9999
1A4R 6 1CON 01.01.1900 31.12.9999
1A5N 6 1CON 01.01.1900 31.12.9999
1A5R 6 1CON 01.01.1900 31.12.9999
1A6N 6 1CON 01.01.1900 31.12.9999
1A6R 6 1CON 01.01.1900 31.12.9999
1A7N 6 1CON 01.01.1900 31.12.9999
1A7R 6 1CON 01.01.1900 31.12.9999
1A8N 6 1CON 01.01.1900 31.12.9999
1A8R 6 1CON 01.01.1900 31.12.9999
1B1N 6 1CON 01.01.1900 31.12.9999
1B1R 6 1CON 01.01.1900 31.12.9999
1B2N 6 1CON 01.01.1900 31.12.9999
1B2R 6 1CON 01.01.1900 31.12.9999
1B3N 6 1CON 01.01.1900 31.12.9999
1B3R 6 1CON 01.01.1900 31.12.9999
1B4N 6 1CON 01.01.1900 31.12.9999
1B4R 6 1CON 01.01.1900 31.12.9999
1B5N 6 1CON 01.01.1900 31.12.9999
1B5R 6 1CON 01.01.1900 31.12.9999
1B6N 6 1CON 01.01.1900 31.12.9999
1B6R 6 1CON 01.01.1900 31.12.9999

Allowance
Grouping
1B7N 6 1CON 01.01.1900 31.12.9999
1B7R 6 1CON 01.01.1900 31.12.9999
1B8N 6 1CON 01.01.1900 31.12.9999
1B8R 6 1CON 01.01.1900 31.12.9999
1B9N 6 1CON 01.01.1900 31.12.9999
1B9R 6 1CON 01.01.1900 31.12.9999
1C1N 6 1CON 01.01.1900 31.12.9999
1C1R 6 1CON 01.01.1900 31.12.9999
1C2N 6 1CON 01.01.1900 31.12.9999
1C2R 6 1CON 01.01.1900 31.12.9999
1C3N 6 1CON 01.01.1900 31.12.9999
1C3R 6 1CON 01.01.1900 31.12.9999
1C4N 6 1CON 01.01.1900 31.12.9999
1C4R 6 1CON 01.01.1900 31.12.9999
2A1N 7 2OAL 01.01.1900 31.12.9999
2A1N 8 1OAL 01.01.1900 31.12.9999
2A1R 7 2OAL 01.01.1900 31.12.9999
2A1R 8 1OAL 01.01.1900 31.12.9999
2A2N 7 2OAL 01.01.1900 31.12.9999
2A2N 8 1OAL 01.01.1900 31.12.9999
2A2R 7 2OAL 01.01.1900 31.12.9999
2A2R 8 1OAL 01.01.1900 31.12.9999
2A3N 7 2OAL 01.01.1900 31.12.9999

Allowance
Grouping
2A3N 8 1OAL 01.01.1900 31.12.9999
2A3R 7 2OAL 01.01.1900 31.12.9999
2A3R 8 1OAL 01.01.1900 31.12.9999
2B1N 7 2OAL 01.01.1900 31.12.9999
2B1N 8 1OAL 01.01.1900 31.12.9999
2B1R 7 2OAL 01.01.1900 31.12.9999
2B1R 8 1OAL 01.01.1900 31.12.9999
2B2N 7 2OAL 01.01.1900 31.12.9999
2B2N 8 1OAL 01.01.1900 31.12.9999
2B2R 7 2OAL 01.01.1900 31.12.9999
2B2R 8 1OAL 01.01.1900 31.12.9999
2B3N 7 2OAL 01.01.1900 31.12.9999
2B3N 8 1OAL 01.01.1900 31.12.9999
2B3R 7 2OAL 01.01.1900 31.12.9999
2B3R 8 1OAL 01.01.1900 31.12.9999
2B4N 7 2OAL 01.01.1900 31.12.9999
2B4N 8 1OAL 01.01.1900 31.12.9999
2B4R 7 2OAL 01.01.1900 31.12.9999
2B4R 8 1OAL 01.01.1900 31.12.9999
2B5N 7 2OAL 01.01.1900 31.12.9999
2B5N 8 1OAL 01.01.1900 31.12.9999
2B5R 7 2OAL 01.01.1900 31.12.9999
2B5R 8 1OAL 01.01.1900 31.12.9999

Allowance
Grouping
2B6N 7 2OAL 01.01.1900 31.12.9999
2B6N 8 1OAL 01.01.1900 31.12.9999
2B6R 7 2OAL 01.01.1900 31.12.9999
2B6R 8 1OAL 01.01.1900 31.12.9999
2C1N 7 2OAL 01.01.1900 31.12.9999
2C1N 8 1OAL 01.01.1900 31.12.9999
2C1R 7 2OAL 01.01.1900 31.12.9999
2C1R 8 1OAL 01.01.1900 31.12.9999
2C2N 7 2OAL 01.01.1900 31.12.9999
2C2N 8 1OAL 01.01.1900 31.12.9999
2C2R 7 2OAL 01.01.1900 31.12.9999
2C2R 8 1OAL 01.01.1900 31.12.9999
2C3N 7 2OAL 01.01.1900 31.12.9999
2C3N 8 1OAL 01.01.1900 31.12.9999
2C3R 7 2OAL 01.01.1900 31.12.9999
2C3R 8 1OAL 01.01.1900 31.12.9999
2C4N 7 2OAL 01.01.1900 31.12.9999
2C4N 8 1OAL 01.01.1900 31.12.9999
2C4R 7 2OAL 01.01.1900 31.12.9999
2C4R 8 1OAL 01.01.1900 31.12.9999
2C5N 7 2OAL 01.01.1900 31.12.9999
2C5N 8 1OAL 01.01.1900 31.12.9999
2C5R 7 2OAL 01.01.1900 31.12.9999

Allowance
Grouping
2C5R 8 1OAL 01.01.1900 31.12.9999
2C6N 7 2OAL 01.01.1900 31.12.9999
2C6N 8 1OAL 01.01.1900 31.12.9999
2C6R 7 2OAL 01.01.1900 31.12.9999
2C6R 8 1OAL 01.01.1900 31.12.9999
2C7N 7 2OAL 01.01.1900 31.12.9999
2C7N 8 1OAL 01.01.1900 31.12.9999
2C7R 7 2OAL 01.01.1900 31.12.9999
2C7R 8 1OAL 01.01.1900 31.12.9999
3A1N 7 2OAL 01.01.1900 31.12.9999
3A1N 8 1OAL 01.01.1900 31.12.9999
3A1R 7 2OAL 01.01.1900 31.12.9999
3A1R 8 1OAL 01.01.1900 31.12.9999
3B1N 7 2OAL 01.01.1900 31.12.9999
3B1N 8 1OAL 01.01.1900 31.12.9999
3B1R 7 2OAL 01.01.1900 31.12.9999
3B1R 8 1OAL 01.01.1900 31.12.9999
3C1N 7 2OAL 01.01.1900 31.12.9999
3C1N 8 1OAL 01.01.1900 31.12.9999
3C1R 7 2OAL 01.01.1900 31.12.9999
3C1R 8 1OAL 01.01.1900 31.12.9999

professional tax
Define Professional Tax Grouping Details
The personnel area and sub area groupings for Professional Tax (PTax),
which are used to group all personnel areas, and sub areas that contribute
to the same professional tax circle (or) Region.
IMG Menu Path
SAP R/3 Role Menu Professional Tax

IMG Menu
IndiaProfessional TaxDefine Professional Tax Grouping Details
The following table provides the details of Professional Tax Regions and the circles configured for Cairn
Energy.
Regn. Ptax
PT PT Grp Regio Zone Office
Division Circle End date Start date
Grp. destination n no. Circle name
Cert. No. no.
EAST
Vijay Wada RGCRT041
1 1 VIJAYAWAD 35903 31.12.9999 01.01.1800
Region 2
A
Chennai RGCRT070 CHENNAI

7 22 ZN65 D002 79894 31.12.9999 01.01.1800
Corporation 9 CENTRAL
Assign PTax Groupings for PA and PSA
Professional tax groupings created in the previous step are assigned to personnel areas and Subareas.
IMG Menu Path

IMG Menu Implementation Guide for R/3 Customizing (IMG) Payroll  Payroll:
India  Professional Tax  Assign PTax Groupings for Personnel
Areas and Subareas
The Personnel Area and Personnel Sub Area are grouped as mentioned in the following table with
respect to Professional Tax:
Personnel Personnel Personnel Subarea

Personnel Area Text PS grp. for Ptax
Area Subarea Text

3 Cairn Bangladesh 1 Cairn Bangladesh 0
Assign Amounts for Professional Deduction

Professional Tax (PTax) rate is assigned to a slab code. Slabs are salary
brackets as specified for a State by the respective State Government or local
authority.
To assign rates to slab codes for a state, for example Gujarat, we must first
define the slab code and then assign serial numbers, maximum limits and
the rates.
IMG Menu Path

IMG Menu Implementation Guide for R/3 Customizing (IMG) Payroll  Payroll:
India Professional Tax  Assign Amounts for Professional Tax
Deduction
The following table shows the details of Professional tax slab codes and the deductible amounts for
each slab.
Professional
Slab Code Sr. No Range End Currency
Tax amount
AP01 1 1,499.99 INR
AP01 2 1,999.99 16.00 INR

AP01 3 2,999.99 25.00 INR
AP01 4 3,999.99 35.00 INR
AP01 5 4,999.99 45.00 INR
AP01 6 5,999.99 60.00 INR
AP01 7 9,999.99 80.00 INR
AP01 8 14,999.99 100.00 INR
AP01 9 19,999.99 150.00 INR
AP01 10 9,999,999.99 200.00 INR
TN01 1 21,000.99 INR
TN01 2 30,000.99 75.00 INR
TN01 3 45,000.99 188.00 INR
TN01 4 60,000.99 390.00 INR
TN01 5 75,000.99 585.00 INR
TN01 6 9,999,999.99 810.00 INR
INR
Method and Form Layout for PTax Groupings
In this activity, we assign the calculation method used for a slab code in a
region and specify the layout of the form to be submitted, to the statutory
Authorities.
The form layout and the method used for calculation, refer to a time
dependent entry in the HR Subroutines table.
Professional Tax deduction amount will be arrived in the Payroll Run, based on the employee
assignment to Personnel Subarea and the slab code / Region code assigned to the Personnel
Subarea.
IMG Menu Path

IMG Menu Implementation Guide for R/3 Customizing (IMG) Payroll Payroll:
India Professional Tax Maintain Method and Form Layout for
Professional Tax Groupings
The following table shows the details of Professional “Tax slab codes”
assigned to the regions Andhra Pradesh and Tamil Nadu.
Type of
Slab Form Basis
Region Method Carry Start date End date
code Layout Type
Forward
Gross
01 AP01 40PTXCAP 40PTXFAP Due Basis Carry 01.01.1998 31.12.9999
forward
Gross
22 TN01 40PTXCTN 40PTXFTN Due Basis Carry 01.01.1998 31.12.9999
forward
income tax
Basic Settings
Personnel Area and Subarea Groupings for Income Tax
We have to create the personnel area and sub area groupings for tax, to group employees, who belong
to the same tax office circle.
In the next step we assign the groupings to the relevant personnel areas and sub areas.
IMG Menu Path

IMG Menu IndiaTax Basic Settings Define Personnel Area and Subarea
Groupings
The following table shows the details of Personnel Subarea groupings for Income Tax.
Tax Group TDS circle Ward No Payee Key
1 ACIT TDS CIRCLE I SALARY WARD 3(1) INPAY01
2 ACIT TDS CIRCLE I SALARY WARD 3(1) INPAY01
Assign Tax Groupings for Personnel Areas and Sub areas

In this step we assign the groupings defined in the above step to the relevant personnel areas and sub
areas
IMG Menu Path
SAP R/3 Role Menu Basic Settings
Implementation Guide for R/3 Customizing (IMG)Payroll Payroll:

IMG Menu India Tax Basic settings Assign Tax Groupings for Personnel
Areas and Subareas
The professional tax groupings created in the previous step are assigned to
personnel areas and sub areas.
Personnel Personnel
Personnel Area Text Personnel Subarea Text PS grp Tax
Area Subarea
3 Cairn Bangladesh 1 Cairn Bangladesh 1

Maintain Feature to Return Employer Income Tax Related Data
In this feature, we set up the criteria to return the following information about the employer based on
the company code:
 Employer Classification Code

 Employer Permanent Account Number (PAN)
 Employer Tax Account Number (TAN)
 Employer GIR Number
These values are required for the purpose of reporting.
This feature returns a table with the above information as records.
IMG Menu Path
SAP R/3 Role Menu Basic Settings

IMG Menu India Tax Basic settingsMaintain Feature to Return Employer
Income Tax Related Data
Third party Deductions

Details of Section 80 and Section 80 C
Contributions or investments made under Section 80 and Section 80 C are
considered as deductions from Gross Total Income (GTI) as per the limits
specified by Central Government. By assigning a wage type, we ensure that
the annual value of the wage type along with the entries made in Section 80
Deductions, Infotype (0585) and Section 80 C Deductions, Infotype (0586)
becomes eligible for deduction from GTI for the specified sub-section /
division combination.
More than one wage type can be associated with same sub-section / division
combination using the sequence field.
IMG Menu Path
SAP R/3 Role Menu Third Party Deductions

IMG Menu India Tax Third Party Deductions Configure Wage types for
Section 80 and Section 80 C
The following are the table entries. These are SAP Standard entries.
Sub Wage
Division Sequence Division Description
section Type
1 1 Contribution to Certain Pension Funds
2 1 Medical Insr Premium (Non-Senior Ctz)
2 1 1 Medical Insr Premium (Non-Senior Ctz)
2 2 Medical Insr Premium (Senior Citizen)
3 1 Deduction for dependent with disability
4 1
5 1 Medical Treatment
5 2 Medical Trtmnt for Senr Citizen
Repayment of Interest on Loan for Higher

6 1
Education
7 1 Donation to CRY
7 2 Donation to PM's Relief Fund
8 1 Deduction in respect of rent paid
9 1 Donation for Scientific/Rural Devlpmnt
10 1 Interest on Certain Securities/Dividends
Interest on Certain Securities/Dividends (incl

10 2
Govt Securities)
12 1 Prof Income from Foreign Sources
13 1 Remuntn recvd for services rendrd abrd
14 1 Deduction for self disability
Details of Section 80C

Contributions or investments made under Section 88 are considered as rebates from the total tax
payable by the employee. By assigning a wage type, we ensure that the annual value of the wage type
along with the entries made in Section 88 Deductions infotype (0586) becomes eligible for rebate from
tax payable otherwise for the specified investment.
More than one wage type can be associated with the same investment type by using the sequence
number field.
IMG Menu Path
SAP R/3 Role Menu Third Party Deductions

Implementation Guide for R/3 Customizing (IMG)  Payroll: India 
IMG Menu
Tax  Third Party Deductions  Configure Wage types for Section 88
Wage
Investment Investment Text Sequence
Type
1 Payment towards Life Insurance Policy
2 Contribution to Superannuation Fund
Subscription to notified Central Government

3
security (NSS)
4 Contribution to ULIP
Subscription to approved equity shares or

5
debentures (Infrastructure)
Subscription to approved mutual fund

6
(Infrastructure)
7 Contribution to Public Provident Fund
8 Contribution to Recognised Provident Fund
Deposit under Post Office Savings

9
Bank(Cumulative Time Deposits) Rule1959
Subscr to notified Central Govmt Savings

11
certificate (NSC VIII issue)
Contribution to notified unit linked insurance

12
plan of LIC Mutual Fund
Contribution to provident fund as per PF

13
Act,1925
14 Repayment of Housing loan

Wage
Investment Investment Text Sequence
Type
16 Interest on NSC VIII issue
17 Contribution to notified annuity plan of LIC
18 Subscription to notified mutual fund
19 Subscription to notified pension fund
Subscription to notified deposit scheme of the

20
National Housing Bank
Subsr to dpst schm of a pblc sectr com or any

21
constituted athry in house constrc
Contract for a deferred annuity on life of

22
specified persons
23 Deduction from salary for a deferred annuity
Tax liability on Reimbursements, Allowances and Perks

Define Tax Codes
In this activity we define Tax Codes and describe them briefly.
IMG Menu Path
SAP R/3 Role Menu Tax Liability on Reimbursements, Allowances and Perks
IMG Menu India Tax Tax Liability on Reimbursements, Allowances and
Perks Define Tax Codes
The following tax codes are in the system:
Tax Code Tax Code description
SAGA Taxation as per gratuity act
SBON Income Tax Deduction at Source for Bonus
SCAR Car maintenance Reimbursement 1
SCEA Children Education Allowance
SCLA Company Leased Accomodation

SCNE Conveyance Act Expenditure
SCNO Conveyance Act Expenditure OTHERS
SCNV Conveyance Allowance
SCOA Company Owned Accomodation
Assign tax Code limits to Wage Types

We assign the tax code limits, wage types and other criteria to a tax code. This value is taken into
account when calculating the employees tax liabilities on certain benefits.
IMG Menu Path
SAP R/3 Role Menu Tax Liability on Reimbursements, Allowances and Perks
IMG Menu India  Tax  Tax Liability on Reimbursements, Allowances and Perks
 Assign Tax Code Limits to Wage Types
In this activity, we assign the tax code limits, wage types and other criteria to a tax code as shown in the
following table. This value is taken into account when calculating the employees tax liabilities on certain
benefits.
Example
Similarly, employees who claim exemption on Medical allowance (Tax code SMED) benefit from tax
exemption of up to a maximum of Rs.15, 000.
These tax limits or rates and other details are used for verification during a payroll run, to calculate Tax
Exemptions.
Wage Tax
Tax type Frequency Exemption Limit Currency Start To
Type Code
Tax exemption
1CLA 0 SCLA INR 01.01.1999 31.12.9999
is Rule Based
Limit for Tax

Tax exemption
1CON Exemption is 800 SCNV INR 01.01.1999 31.12.9999
is Limit Based
Monthly
Tax exemption
1HRA 0 SHRA INR 01.01.1999 31.12.9999
is Rule Based
Limit for Tax

Tax exemption
1LEN Exemption is 240,000.00 SLEA INR 01.01.1999 31.12.9999
is Limit Based
Annual
Tax exemption
1LTA 0 SLTA INR 01.01.1999 31.12.9999
is Rule Based
Limit for Tax

Tax exemption
1OAL Exemption is 0 SEXM INR 01.01.1999 31.12.9999
is Limit Based
Monthly
Limit for Tax

Tax exemption
2OAL Exemption is 0 SEXM INR 01.01.1999 31.12.9999
is Limit Based
Monthly
Limit for Tax

Tax exemption
3MER Exemption is 0 SLEA INR 01.01.1999 31.12.9999
is Limit Based
Annual
Limit for Tax

Tax exemption
3TPR Exemption is 0 SLEA INR 01.01.1999 31.12.9999
is Limit Based
Annual
Limit for Tax

Tax exemption
4OAL Exemption is 0 SLEA INR 01.01.1999 31.12.9999
is Limit Based
Annual
Baseline Training - Payroll
Maintenance of Payroll Masterdata
1) Basicpay Infotype 0008
STEP I
Transaction PA 30
In this screen enter OR select the personnel number in the personnel no. field, and enter 0008
or Basic pay in the info type field. Then click on the create icon on top of the screen. Then Basic
pay info type screen will appear.
STEP II
In this screen enter the start date in the date field and select the pay scale group and pay scale
level in the respective fields, Where the Pay scale type and pay scale area are defaulted.
Next enter in the Wage type field, Then automatically all Basic wage components will be
defaulted. Enter the Direct amounts of Wage components in the amount coloum.Indirect
amounts of wage types will be defaulted automatically. Then click on the save icon.
2) Recurring payments & Deductions Info type 0014
STEP I
Transaction PA 30
in the info type field. Then click on the create icon on top of the screen. Then Recurring
payments & deductions info type screen will appear.
STEP II
In this Info type screen enter the start date and End date in the respective fields. Then select the
wage type in the wage type field and enter the amount and unit/number in those fields. If the
selected wage type is valuated indirectly the amount will be defaulted in the amount column.
Then click on the save icon.
3) Additional payments Info type 0015
STEP I
Transaction PA 30
in the info type field. Then click on the create icon on top of the screen. Then Additional
payments info type screen will appear.
STEP II
In this Info type screen enter the wage type in the wage type field and enter the amount in the
amount field. Enter the start date of the particular payment of the month in the Date of origin
field. Then save the entries.
4) Housing Infotype 581

STEP I
Transaction PA 30
in the info type field. Then click on the create icon on top of the screen. Then Housing Infotype
0580 screen will appear.
STEP II
Enter the date in the start date filed and select the housing type. Select the City Category and
enter the rent amount. Save the entries.
The system dynamically updates the Basic Pay infotype (0008), with respective wagetype and
the amount based on the Housing type selected in IT581.
5) Car and Conveyance Infotype 0583
Transaction PA 30
in the info type field. Then click on the create icon on top of the screen. Then car and
conveyance Infotype 0583 screen will appear.
STEP II
Enter the date in the start date filed and select the conveyance type. Enter the car details if you
selected Car scheme. Save the entries.
The system dynamically updates the Basic Pay infotype (0008), with respective wagetype and
the amount based on the Conveyance type selected in IT583.
6) Section 80 Deductions Infotype 585
STEP I
Transaction PA 30
in the info type field. Then click on the create icon on top of the screen. Then Section 80
Deductions info type screen will appear.
STEP II
In this screen enter the amounts against each sub section in the proposed contribution or in the
actual contribution field he contributions for the current financial year. The Limit & Tax
exemptions and currency of the each contribution are defaulted. Then save the entries.
The tax exemption is calculated during the payroll run.
7) Section 80 C Deductions Infotype 586

STEP I
Transaction PA 30
in the info type field. Then click on the create icon on top of the screen. Then Section 80 C
deductions info type screen will appear.
STEP II
In this screen enter the amounts in the proposed investment field or in the actual investment
field in respect of the contributions for the current financial year. The Limit and currency of the
each investment are defaulted. Then save the entries.
The tax rebate is calculated during the payroll run.
8) Provident fund contribution Info type 587
STEP I
Transaction PA 30
in the info type field. Then click on the create icon on top of the screen. Then Provident fund
contribution info type screen will appear.
STEP II
In this Info type screen enter the provident fund and Pension Trust ID employee belongs to.
Enter the PF Number & Pension Number of the employee in the fields. Enter the VPF % in the
VPF field if the employee opted for voluntary PF contribution.
Basis of contribution is selected as PF Basis by default.
Select the check box ‘Contribution towards Pension’ and save the entries.
PF contribution will deducted from employee salary during the payroll run.
Other statutory Deductions Info type 588

Professional tax (Subtype 0003)
STEP I
Transaction PA 30
in the info type field and select the subtype Professional tax in the subtype field. Then click on
the create icon on top of the screen. Then other statutory deductions screen of PTax will
appear.
STEP II
In this screen enter the start date of professional Tax deduction in the From Field and also
select the check box ‘Eligible for PTax field’. Then click on save icon.
PTax is calculated and deducted during monthly payroll run.
Payroll Process
Simulation (Test Run):

Before you start the payroll run for all employees, you can run a Pay roll simulation for
individual employees. To do this follow the below path. & procedure.
STEP I
From the SAP Easy Access screen, choose Human Resources  Payroll 
Asia/Pacific India Payroll Accounting  Simulation or TC PC00_M40_CALC_SIMU
Now Double click on Simulation or Select the Simulation and Enter. Then Payroll Driver,
India Screen will appear.
STEP II
In this screen first enter the Payroll Area as 26 and select the current period or other
period Radio button depends upon running the payroll.
Enter the personnel number and payroll area in those fields. In the schema field
Schema IN00 is defaulted, change this to ZN00.
Select the Display variant remuneration statement field to show the Remuneration
statement. Then click on Execute icon of the top of the screen.
STEP III
In the Display Log screen Successful Personnel numbers and Rejected Personnel
numbers will be displayed. If the rejected personnel numbers are displayed, we have to
correct the master data according to the error message.
To see the remuneration statement click on the Display form icon on the top of screen.
Then Remuneration statement will be displayed.
Release the payroll:
STEP I
From the SAP Easy Access screen, choose Human
ResourcesPayrollAsia/Pacific India Payroll Accounting  Release payroll or
TC PC00_M99_PA03_RELEA
STEP II
Now Double click on Release payroll or Select the Release payroll, then specify the
payroll area 26 for which you want to release payroll in popup box confirm the message
to continue.
Start payroll
STEP I
From the SAP Easy Access screen, choose Human Resources Payroll Asia/Pacific
India Payroll Accounting Start payroll or TC PC00_M40_CALC
Here Double click on Start payroll or Select the Start payroll and enter. Then payroll
Driver, India Screen will appear.
STEP II
In this screen Payroll area, current period, schema fields are defaulted. Select the
check box in the test run field.
Select the Display variantremuneration statement field to see the remuneration
statement
Then click on Execute icon of the top of the screen.
STEP III
The Display Log screen will appear in the Display Log Screen. Then Select the Form
Icon for Displaying the “PAY SLIP” or Remuneration statement.
STEP IV
If no errors in the Display Log, deselect the check box in the test run field and Execute
the payroll again.
The payroll has been run for all P.Nos of the payroll area
Released for corrections
STEP I
From the SAP Easy Access screen, choose Human Resources Payroll  Asia/Pacific
India Payroll Accounting  Corrections or TC PC00_M99_PA03_CORR
STEP II
Here Double click on Corrections or Select the corrections and enter to release for
corrections. Now the master data is unlocked for corrections.
Then maintain the required master data in the info types as per the errors displayed in
the Display log.
Repeat the process of Release the payroll and Start payroll.
Repeat these steps until payroll has been performed for all personnel numbers successfully
without errors.
Check Results
STEP I
Human Resources Payroll 
From the SAP Easy Access screen, choose Human Resources
India Payroll Accounting  Check Results or TC PC00_M99_PA03_CHECK.
STEP II
If any errors are displayed in the payroll log after executing the payroll, then it should be
corrected.
Exit payroll
STEP I
From the SAP Easy Access screen, choose Human Resources Payroll  Asia/Pacific
India Payroll Accounting  Exit payroll or PC00_M99_PA03_END
STEP II
‘Exit Payroll’ dialog message appears, confirm the message
When you exit payroll, payroll is finished for all the personnel numbers in the payroll
area and the payroll period is complete. The personnel numbers for the payroll area can
be processed again.
Reporting for Posting Payroll Results to Accounting:

Employee Grouping for Account Determination:
Define Symbolic Accounts:

Define Posting Characteristics of Wage Types:
Other Steps:
Maintain Posting date for Payroll Periods
Create Posting Variants
Activities in AC System (Assigning Accounts)

Posting Run:
Execute Run: PC00_M99_CIPE

Edit Run-PCP0
Profile Match Up tool
Profile match up tool is a tool which can be used to match the profiles of different objects which could be
used for further decision making. To execute to this profile match up tool certain components must be in
place.
A comparison of the position's requirements Vs the person's qualifications.
Qualification Catalog: It denotes the complete list of Qualifications and it is combination of all
Qualification Group.
Qualification Group: It denotes an independent category of Qualifications. These can be various

Qualification Groups created as per requirement. The group of Qualification groups would constitute a
Qualification Catalog. A Qualification group might have a sub Qualification Group if needed.
Qualification: It denotes the smallest element in the hierarchy it is the element which is assigned to a
person or a position. The number of Qualifications to be created would dependent on requirements. The
respective Qualification must be created under the corresponding Qualification Group.
A Proficiency Scale must be assigned to Qualification Group which would get inherited to all
Qualifications created under the respective Qualification Group.
Below are the configuration settings for the Qualification Catalog.
SPROSAP Reference IMGPersonnel ManagementPersonnel DevelopmentMaster DataEdit

Qualifications Catalog.
Click on Catalog  Create.
Give the Scale: 5 point Scale.
Click SAVE and press enter.
Click on SAP Catalog  Create.
Click on Qualification group.

Now go to: PPPM (t code).
Find the position to which the Qualification Catalog need to be assigned.
Click on create:
Search : sap*
After assigning the qualification catalog to the position give the proficiency rating as shown below.
Double click on senior consultant go to get the number.
Now go to person: Search for any person and assign the Qualification Catalog and give the Proficiency.
Similar Search for another person and assign the qualification catalog and proficiency.
To get the personnel number just double clicks on Pauline martin.
Now go to PEPM (Tcode).
By default it is USER change it Person.

Select all the three values and execute.
Click on list.
For Graphical display clicks on Graph icon.

Training and Event Management
The Training and Event Management component lets you plan and manage any kind of business event:
Training courses, Conferences, Lectures etc. With Training and Event Management you can manage
both internal and external events and make bookings, pre bookings and cancellations.
The Configuration steps for the Training and Event Management is:
Configuration Path
SPRO SAP Reference IMG  Training and Event Management
Business Event Preparation:
Define Cost Items:
Training and Event Management uses cost items to determine and represent the costs incurred by
business events. Cost items are also required when you want to transfer event costs to cost accounting,
for internal activity allocation for instructors, and for determining a price proposal. The costs items are
used for resources, resources types, business events, and business event types.
Define Time Schedule:
A time schedule defines the timetable of a business event that comprises a number of days, each day
consisting of up to three day segments.
Go to Time Schedule click on new entries.

Give the Schedule as 4DAYSSCH and save it.
Go to Day segment  Click on new entries.
In the Day segment click on new entries and divide the 4 days schedule into full session and half session.
In the Day schedules give the Time schedule 4DAYSSCH as shown below.
Click on new entries.

In the Day schedules call the full sess and half sess for the four days as shown below.
Now go to Create Building Address.
Click on new entries

Save it.
Give any start date as per your requirement and click on create.
System automatically generates the number for every event.
In the Organizers node  Click on Create Company

Note: System automatically generates the number sequentially. Just give the start date and click on
create.
For Location it has generated the number 50041422
For Company it has generated as 50041423 as shown below.
Here give the abbreviation/name and save it.
Click on Create Business Event Group

Click on create.
Give the abbreviation/name and description about the purpose of the business event group. Save it.
In the Relation ships tab.
In the Belong to line call the SAP SKILLS the one which has been created earlier and save it.
Now Go to Create Business Event Type.
System asks for the different delivery methods as shown below select the one which you want as per
your requirement. In this scenario select the classroom training.
In the Main schedule model call the Schedule which we created in Time Schedule.
In the Capacity give the Minimum, Optimum and Maximum Capacity.
n the Relationship tab
Give the Business Event Group as: SAP HCM Skills.

In the same Relationship tab scroll down and in the line
Is organized by Company: SAP TRNG PRY and finally save it.

In the Validity Period mention how long the Business event is valid (Duration).
Go to SAP menu  Human Resources  Training and Event Management
The configuration which as been set in SPRO is shown in the PSV2 as shown below
Right click on the SAP HCM Business event type and Click on Create with Resources.
In Location Search for the Training Location Vertical Heights and press enter
Click on the SAP HCM BET you can see the Schedule Model.
Now to book the employees for the training

Can create the Attendee List from the button in Application Tool bar or at the bottom of the table there is
one more Attendee List button.
With this we can create the list of attendee for the Business event rather than create one by one in the
earlier configuration step PV00.
To see the list of Attendees for the Training go to PSV1.
Can see the list of the all the attendees.

If any of the employees want to cancel the training just right click on that particular employee and click on
cancel.
Just click on delete button.

SAP New HCM Material

Загружено:

Сведения о документе

Оригинальное название

Авторское право

Доступные форматы

Поделиться этим документом

Поделиться или встроить документ

Параметры публикации

Этот документ был вам полезен?

Это неприемлемый материал?

Авторское право:

Доступные форматы

SAP New HCM Material

Загружено:

Авторское право:

Доступные форматы

Personnel Management

1.1 Enterprise Structure

1.2 General Description

2. Define Company Code

2.1 General Description

2.3 Company Codes for CLIENT

Activity Define Company Code

Transaction Code SPRO

Click on New Entry

3.3 Maintain Personnel area for CLIENT

a. To carry out the activity, choose the following navigation option.

Activity Maintain Personnel Areas

Transaction Code SPRO

The following Personnel area has been defined for CLIENT:

COMPANY CODE PERSONNEL AREA CODE PERSONNEL AREA DESCRIPTION

(4 CHAR) (4 CHAR) (30 CHAR)

9393 8383 ANZ B

9393 8384 ANZ P

4. Maintain Personnel Sub-Areas

4.3 Maintain Personnel Sub-Area for CLIENT

Activity Maintain Personnel Sub-Areas

SAP Customizing Implementation Guide (IMG) Enterprise Structure 

Transaction Code SPRO

PERS PERSONNEL AREA PERSONNEL PERSONNEL SUB AREA

9393 Sales Dpt.

5. Maintain Employee Group

5.3 Maintain Employee Group for CLIENT

Activity Maintain Employee Group

IMG Menu Path SAP Customizing Implementation Guide (IMG)Enterprise Structure 

Transaction Code SPRO

Employee Group Employee Group Text

Click on Save Button.

6. Maintain Employee Sub-Group

6.3 Maintain Employee Sub-Group for CLIENT

To carry out the activity, choose the following navigation options:

Activity Maintain Employee Sub-Group

IMG Menu Path SAP Customizing Implementation Guide (IMG) Enterprise

Transaction Code SPRO

Employee sub group is defined at the local country level.

Employee Sub Group Employee Sub Group Description

7. Assignment of Personnel area to Company Code

7.1 General Description

Activity Assignment of Personnel Area to Company code.

IMG Menu Path SAP Customizing Implementation Guide (IMG)Enterprise Structure 

Transaction Code SPRO

8.3 Assignment of Employee Sub-Group to Employee Group for CLIENT

Activity Assignment of employee subgroup to employee group.

Transaction Code SPRO

9. Create forms of Address

9.3 Create forms of Address for CLIENT

Activity Create Address Types.

IMG Menu Path IMG  Personnel Management  Personnel Administration  Personal

Transaction Code SPRO

9.4 Create Marital Status for CLIENT

IMG Menu Path IMG  Personnel Management  Personnel Administration  Personal

Transaction Code SPRO

The following marital statuses are available in Standard SAP.

Marital Status Designations

10.1 General Description

10.3 Create Religious Denomination for CLIENT

Activity Create Religious Denomination.

IMG Menu Path IMG  Personnel Management Personnel Administration  Personal

Transaction Code SPRO