PROJECT MANAGER – PROGRAMME MANAGEMENT OFFICE (PMO)

JOB PURPOSE:

 To ensure the bank’s strategic construction projects are delivered within specified timelines, budget, scope
and quality specifications.

Reporting to the Head of PMO & Change, the position will entail the following key responsibilities;

KEY RESPONSIBILITIES

1. Initiating & Planning 15%

 Define project scope, objectives, approach, controls, acceptance criteria and deliverables that support
business goals in collaboration with senior management through organization of project definition
workshops and subsequent production of the project initiation document.
 Develop project plans with a comprehensive list of all envisaged activities, milestones, deliverables
and their corresponding ownership.
 Facilitate definition and approval of business requirements
 Facilitate development and approval of business cases
 Estimate resources, budget and participants required to achieve project goals and motivate for their
allocation
 Divide the project into logical work streams and assign ownership to relevant departments
 Negotiate with senior and executive management for allocation of relevant resources from their
respective departments

2. Directing 15%
 Establish relevant project governance and communication structures for all designated projects
 Serve diligently as chairperson of the project working committee and secretary of the project steering
committee for all designated projects
 Direct and motivate the project team
 Effectively communicate project expectations to team members and stakeholders in a timely and clear
fashion
 Liaise with project stakeholders on an ongoing basis.
 Set and continually manage project expectations with team members and other stakeholders.
 Coach, mentor, motivate and supervise all project team members and influence them to take positive
action and accountability for their assigned work.

3. Controlling and Execution 20%

 Manage project risks, issues, dependencies and assumptions by ensuring proper recording,
assignment of ownership and timely escalation to appropriate level of management where necessary
 Communicate progress to relevant stakeholders in clear and timely manner
 Monitor progress against project plan and institute corrective measures in the event of any deviations
 Manage changes to project scope, budget, timelines and acceptance criteria in line with the agreed
process

4. Quality Assurance 40%

 To design and implement a quality assurance framework for designated projects in order to ensure all
predefined quality objectives are fully attained
 To ensure project consultants, contractors and sub-contractors are fully adhering to the provisions of
the quality assurance framework
 To ensure project contracts have relevant and enforceable legal clauses pertinent to the project
quality assurance objectives
 To enforce all provisions for quality assurance in the project contract including timely issuing of formal
warnings to contractors, consultants and sub-contractors as well as timely termination of contracts in
the event of extreme under-performance
  To prepare and enforce a site inspection schedule
 To ensure payments made are commensurate to quantity and quality of completed works

5. Closure 10%

 Facilitate a project closure workshop and ensure lessons learned are identified and used to improve
future practices
 Develop and agree with relevant stakeholders on an appropriate project benefits management
framework and subsequently oversee a smooth handover of the framework to the designated benefits
manager
 Ensure an effective maintenance and support model is established and handed over to those
responsible for subsequent day to day management of completed project outputs
 Produce the project closure report and secure its approval from relevant executives

Competencies
 Advanced understanding of buildings construction best practices and methodologies
 Ability to communicate effectively with top management in the course of presenting progress status,
risks ,issues or when motivating for project resources
 Experience at working both independently and in a team-oriented, collaborative environment is
essential.
 Can conform to shifting priorities, demands and timelines through analytical and problem-solving
capabilities.
 Reacts to project adjustments and alterations promptly and efficiently.
 Flexible during times of change.
 Ability to read communication styles of team members who come from a broad spectrum of
disciplines.
 Persuasive, encouraging, and motivating.
 Ability to elicit cooperation from a wide variety of sources, including top management, clients, and
other departments.
 Ability to defuse tension among project team, should it arise.
 Ability to bring project to successful completion through political sensitivity.
 Strong interpersonal and communication skills.
 Strong interpersonal skills.
 Adept at conducting research into project-related issues and products.
 Must be able to learn, understand, and apply new technologies.
 Customer service skills an asset.
 Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial.
 Tenacious.

Qualifications and Experience

Essential:
 Holder of a University Degree in Architecture, Quantity Surveying or Mechanical and Electrical
Engineering.
 At least 5 years experience in management of construction projects
 Registration and a valid practicing certificate with relevant registration bodies i.e. AQRB or ERB.

Preferred:

 Post graduate qualifications in Construction Projects Management or Building Economics

 More than 6 years’ experience in management of construction projects

Send your current CV to aziz@prospect-africa.com