Incardex: ID Card Design and Printing

Incardex
ID card design and printing
User Guide
2010
Incardexex: User Guide A.V. Povarkova, info@akond.net
Akond company
197342, Russia, St.-Petersburg,
Serdobolskaya, 65a
Phone/fax: +7(812)600-6918
Cell: +7(921)757-8319
e-mail: info@akond.net
http://www.akond.net
Incardex User Guide © 2010. A.V. Povarkova
Information in this document is subject to change without notice.
This document is a property of A.V. Povarkova. It may be copied or

transmitted to a third party only in its complete form with no omissions; all
trade marks and copyrights be preserved. Any changes or amendments
shall be agreed upon in writing with A.V. Povarkova.
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Content
Introduction 4
Software package and PC requirements 4
Software installation 5
Incardex operation 5
Connect to the external data sources 23
Incardex options 27
How to use Incardex with inPhoto Capture / inPhoto Capture SLR 37
About company 39
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1. INTRODUCTION
Thank you for purchasing Incardex software!
Incardex is designed for design, management and printing ID cards and

badges.
Incardex includes two modules: Incardex Designer (create ID card designs

and setup databases) and Incardex Producer (enter personal information,
photographs, and print ID cards).
Incardex can be used together with inPhoto Capture designed for full
control of the Canon cameras from PC. inPhoto Capture provides
automatic image capture and transfer to the Incardex database. For full
information on inPhoto Capture refer to the corresponding User Guide.
Basic features of Incardex software:
• Create ID card templates of the standards and user defined size.

The following elements can be used in the ID card design: line,
rectangle, image, bar-code, text.
• Create and manage the database of ID holders.
• Connect to the external database.
• Capture images to the database with the Canon camera controlled
with inPhoto Capture software or with the web camera. Load
image to the database from the file.
• Print ready ID cards.
• Two modes are supported: Designer (ID card design, database
management) and Producer (data entry and ID card printing).
2. SOFTWARE PACKAGE AND PC REQUIREMENTS
Software package includes the following:
1. Setup file (Incardexsetup.exe or Incardexsetupgk.exe),

2. User guide (Incardex_Userguide.pdf file),
3. Serial number required to activate the software. Or USB dongle (if key
protected version is supplied).
Note: if Incardex is purchased together with inPhoto Capture (Canon

camera control) it will also be required to install inPhoto Capture.
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PC requirements:
• Windows 2000, XP, Vista, Windows 7

• Free 20MB on hard disk for inPhoto Capture software files,
• If the software is supplied with the USB dongle your computer shall
have the free USB port.
3. SOFTWARE INSTALLATION
If the software is supplied with the Serial Number:
Run Incardexsetup.exe and follow the instructions you will get. Activate
your license using on-line or off-line activation and enjoy working with
Incardex.
If the software is supplied with the USB dongle protection:
Run Incardexsetupgk.exe and follow the instructions you will get. If the
installation went all right you will get the corresponding notification. After
inPhoto Capture is installed plug the USB dongle (USB Guadrant Stealth)
nto the USB port of your computer. The New Hardware Installation Wizard
will start up. Select “Automatic installation” and press Next.
The Wizard will search for New Hardware installed (USB Guadrant Stealth
dongle). The box notifying that the drivers are not signed by Microsoft will
be invoked next. Select “Continue anyway” to continue the dongle driver
installation, and the USD Guadrant Stealth driver will be installed.
Now you can run Incardex software in Designer (Incardex Designer) and
Producer (Incardex Producer) mode.
4. INCARDEX OPERATION
Incardex Designer window
Incardex Designer window is shown on Figure 1.
The menu in the upper part of the software window provides access to
Incardex Designer commands and settings.
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Figure 1. Incardex Designer window
Use Toolbar buttons for the quick access to the software commands and
settings.
New. Click this button to create a new ID card layout.
Open… Click this button to open the existing ID card

layout. The ID card layouts are saved as “Incardex
projects” with .icp extension.
Save. Click this button to save ID card layout. The ID

card layouts are saved as “Incardex projects” with .icp
extension.
Print... Click this button to print the ID card.
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Print Preview… Click this button to preview the ID card

before printing.
Cut. Click this button to cut the ID card element to the

clipboard.
Copy. Click this button to copy the ID card element to

the clipboard.
Paste. Click this button to paste the ID card element

from the clipboard.
Front Side / Back Side. Click these buttons to work with

(1) the front side, or (2) the back side of the ID card.
Layout properties… Click this button to activate the

Layout Properties window. In the Layout Properties
window it is possible to select the ID card format, type,
size, orientation, and background.
Database Setup… Click this button to activate the

Database Setup window. In the Database Setup
window it is possible to create the internal database
and set all fields required or connect to the external
database. The Incardex database is saved in .mdb file.
Select. Click this button to select the ID card element.
Line. Click this button to draw the line on the ID card

layout.
Rectangle. Click this button to draw the rectangle on

the ID card layout.
Text. Click this button to type the text on the ID card

layout (e.g. company name).
Image. Click this button to insert the image on the ID

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card layout (e.g. company logo).
Text form DB. Click this button to insert the text from
the database field (e.g. First Name, Second Name,
Date of Issue, etc.) on the ID card layout.
Image from DB. Click this button to insert the image

from the database field (e.g. Photo) on the ID card
layout.
Barcode. Click this button to insert the barcode on the

ID card layout.
2D Barcode. Click this button to insert the 2D barcode

on the ID card layout.
Fingerprint. Click this button to insert the fingerprint

image on the ID card layout.
Incardex Producer window
Incardex Producer window is shown on Figure 2.
The menu in the upper part of the software window provides access to
Incardex Producer commands and settings.
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Figure 2. Incardex Producer window
Use Toolbar buttons for the quick access to the software commands and
settings.
Open… Click this button to open the existing ID card

layout. The ID card layouts are saved as “Incardex
projects” with .icp extension.
Save. Click this button to save ID card layout. The ID

card layouts are saved as “Incardex projects” with .icp
extension.
Print... Click this button to print the ID card.
Print Preview… Click this button to preview the ID card

before printing.
Cut. Click this button to cut the ID card element to the

clipboard.
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Copy. Click this button to copy the ID card element to

the clipboard.
Paste. Click this button to paste the ID card element

from the clipboard.
Click these buttons to go to the previous, next, first and

last records of the database.
Add Record. Click this button to add a new record to

the database.
Delete Record. Click this button to delete the existing

record from the database.
Create Filter… Click this button to create New Filter.
Edit Filter… Click this button to edit the existing filter.
Filter ON / Filter OFF. Click this button to switch the filter ON

or OFF.
Mark selected. Click this button to mark the current record in

the database.
Show marked records only. Click this button to filter marked

records only. Un-press this button to cancel database
filtration.
Form. Click this button to view the database record in a

view of form.
Table. Click this button to view the database record in a

view of table.
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Incardex: how to start
The exercise below will allow you to learn major functions of Incardex
software.
Incardex software consists of two modules: Incardex Designer and

Incardex Producer.
Incardex Designer provides an ability to create the ID card templates, the

databases to store information, and create links between ID card entries
and database fields.
Incardex Producer is used for entering the data and photos and for card
printing.
Incardex Designer
1. To start Incardex Designer click Incardex Designer shortcut on the

desktop or select Incardex Designer in Start / Programs / Incardex.
2. Create a New Card layout. For this press New button on the Toolbar or
click New on the File menu. See Figure 3.
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Figure 3. Incardex Designer with a new card layout.
3. To create a double-sided ID card click on the Layout Properties button,

or click Layout Properties on the File menu, or select Layout Properties
in the card context menu (right mouse click on the card). In the Card Type
field select Double-sided.
4. Select a card background. The card background is selected in the

Layout Properties dialogue box. To display Layout Properties dialogue
box click Layout Properties button on the Toolbar, or click Layout
Properties on the File menu, or select Layout Properties in the card
context menu (right mouse click on the card). In the Card Properties
dialogue box check Image, press Browse, select [Shared
Documents]\Incardex Samples\sample_background.bmp, and press OK.
See Figure 4.
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Figure 4. Select background for the ID card.
5. Create a database to store the cardholders’ data. Click Database Setup
button on the Toolbar or use menu Database / Database Setup.

The Database Setup dialogue box appears. Select database type
(Incardex Database or External Database). Select Incardex Database in
the drop-down list, click Create Database…, and set database location and
name, e.g. [Shared Documents]\Incardex Samples\sample_db.mdb.
Add the following fields to the database:

• First name (text)
• Last name (text)
• Department (text)
• ID number (number)
• Expiry date (date)
• Photo (image)
Press OK.
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Figure 5. Database setup.
6. Add the data objects on the card layout and set their properties. To draw
objects select the object type on the Objects toolbar in the left part of the
software window and draw the selected object on the card. To set the
object properties click the right mouse button on the object and select
Properties in the context menu or double click the left mouse button.
Draw the following objects on the card:
• Image from database . In the Object properties dialogue box

select Photo from the linked database fields drop-down list. As
example insert the photo from [Shared Documents]\Incardex
Samples\sample_photo.jpg
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• Text from database . In the Object properties dialogue box

select First Name from the linked database fields dropdown list. Set
the following text properties: font type Arial, 12, bold, align center

select Last Name from the linked database fields dropdown list. Set
the following text properties: font type Arial, 12, bold, align center

select Department from the linked database fields dropdown list.
Set the following text properties: font type Arial, 10, bold, align
center.
• Constant text . In the Object properties dialogue box enter

«ID number:». Set the following text properties: font type Arial, 8,
align left.

select ID number from the linked database fields dropdown list. Set
the following text properties: font type Arial, 8, align left.
• Constant text . In the Object properties dialogue box enter

«Expiry date:». Set the following text properties: font type Arial, 8,
align left.

select Expiry date from the linked database fields dropdown list.
Set the following text properties: font type Arial, 8, align left.
You may also insert the Barcode, 2D Barcode, and Fingerprint on the ID
card layout. For this use the corresponding buttons on the Toolbar.
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Рисунок 6. Ready ID card layout.
7. Save the card template. For this press Save button on the Toolbar
or click Save on the File menu. Enter the file name, e.g. [Shared
Documents]\Incardex Samples\sample_card.icp and press Save button.
8. To preview the card to be printed out press Preview button on the

Toolbar or click Preview on the File menu. See Figure 7.
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Figure 7. ID card preview.
9. Close Incardex Designer.
Incardex Producer
1. To start Incardex Producer click Incardex Producer shortcut on the

desktop or select Incardex Producer in Start / Programms / Incardex.
2. Open the card template (see Figure 8). Click Open button on the
Toolbar or click Open on the File menu and select [Shared
Documents]\Incardex Samples\sample_card.icp file in the file open
window.
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Figure 8. Incardex database.
3. Add a new record to the database. For this click Add Record
button on the Toolbar or click Add Record on the Record menu.
4. Enter data to the First Name, Last Name, Department, ID number, Expiry
date fields (see Figure 9).
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Figure 9. Data entry to the database record.
5. Insert the photo. For this double click on the Photo field and select
image file in the window which will appear, e.g. [Shared
Documents]\Incardex Samples\Kate.jpg. The image file opens in the
image enhancement window (see Figure 10). The human face is detected
automatically, the face area is cropped, and the cropped image is
enhanced if necessary (brightness, contrast, gamma, sharpness).
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Figure 10. Image enhancement window.
Press OK, and the cropped and enhanced image will be inserted into the
Photo field (see Figure 11).
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Рисунок 11.
Install Incardex together with inPhoto Capture software, and you will be
able to capture ID photos directly to Incardex with Canon Powershot
cameras.
Canon Powershot cameras supported with inPhoto Capture:
Pro cameras - Pro90 IS, Pro1
G-cameras - G1, G2, G3, G5, G6, G7, G9, G10
S-cameras - S30, S40, S45, S50, S60, S70, S80, S1 IS, S2 IS, S3 IS, S5
IS, SX100 IS, SX110 IS
A-cameras - A10, A20, A30, A60, A70, A75, A80, A85, A95, A100, A200,
A300, A310, A400, A510, A520, A620, A640
Digital IXUS - SD100 (Digital IXUS II), SD110 (Digital IXUS IIs), S230
(Digital IXUS 330), S400 (Digital IXUS 400), S410 (Digital IXUS 430),
S500 (Digital IXUS 500).
Install Incardex together with inPhoto Capture SLR software, and you will
be able to capture ID photos directly to Incardex with Canon SLR (reflex)
cameras.
Canon SLR cameras supported with inPhoto Capture SLR:
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Canon EOS 30D

Canon EOS 400D
Canon EOS REBEL XTi
Canon EOS 1D Mark III
Canon EOS 40D
Canon EOS 1Ds Mark III
Canon EOS 450D
Canon EOS DIGITAL REBEL Xsi
Canon EOS 1000D
Canon EOS DIGITAL REBEL XS
Canon EOS 50D
Canon EOS 5D Mark II
Canon EOS 500D
Canon EOS REBEL T1i
Canon EOS 550D
Canon EOS REBEL T2i
In order to control camera and capture images to Incardex select the

image source (Menu Settings / Default Data Source or click the right
mouse button on the Photo field, and choose Select Source… item in the
context menu).
In the image source window select inPhoto Capture TWAIN (if you use
inPhoto Capture software), inPhoto Capture SLR (if you use inPhoto
Capture SLR software), or USB-device (if you use web camera to capture
photos).
Double click on the Photo field. inPhoto Capture / inPhoto Capture SLR
software starts up. Please refer to inPhoto Capture / inPhoto Capture
SLR User Guide for more details on how to use it.
After the image is captured it will be transferred to the Image Processing

window (Figure 10).
6. Save Record. For this press Save button on the Toolbar or click
Save on the File menu.
7. To preview the ready card before printing press Preview button

on the Toolbar or click Preview on the File menu. See Figure 12.
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Figure 12. ID card preview before printing.
8. Print the ready card out. For this click Quick Print button on the
Toolbar or click Print / Quick Print on the File menu. The Print Properties
window appears. Perform all necessary adjustments and press OK. The
card will be printed out.
9. Congratulations! You have made all steps required to create an ID card

in the Incardex software. You can create the unlimited number of new card
templates and databases, and add the unlimited number of records to the
database.
5. CONNECT TO EXTERNAL DATA SOURCES
Incardex provides an ability to connect to the external data sources

(external databases, Excel and text files).
In order to connect to the external database perform the following actions:
1. Click Database Setup on the Toolbar or click Database Setup on the

Database menu. The Database Setup dialogue box will be displayed.
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2. In the Database Setup dialogue box select the database type –

External Database. Click Select button. The Database Connect
Wizard will help you to setup the connection to the external database.
Work with Database Connect Wizard
1. First step.
It is necessary to select the connection type: ODBC or OLE DB (ADO).

The ODBC sources are usually pre-installed in the system and do not
require the additional adjustments. In most cases we recommend to
select ODBC type of connection. If the extended connection settings or
full control of the database connection are required select OLE DB
(ADO) connection.
If the ODBC connection is selected:

• You can setup the ODBC source, add new ODBC source or
delete the existing DBC source. For this click ODBC Manager.
The ODBC Manager will start up. When it is closed the ODBC
source list will be automatically updated.
• If you need to update the ODBC sources list manually click
Update.
• Select the required ODBC source and click Next. Enter the
data required if necessary (e.g. database file name). Upon all
necessary data is entered the database source connection will
be set.
If OLE DB (ADO) connection is selected:

• Click Select. The OLE DB (ADO) setup window will be
displayed. Perform all necessary settings in this window and
click OK.
• To view the connection settings click the button located to the
right from selected ADO source field.
• Click Next. Enter the data required if necessary. Upon all
necessary data is entered the database source connection will
be set.
2. Second step
• Select a table. All tables are available are listed in the left part of the
Wizard window. To renew the list click Renew. If you need to select the
system table check System, and the system tables will be displayed in
the tables list.
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• Select a table and click Finish.

• The Wizard will be closed, and the structure of the external database
table will be displayed in the Database Setup dialogue box.
Below you will find several examples of external database connection

(ODNC and ADO).
MS Access database
1. In the Database Connect Wizard select ODBC connection – MS

Access Database. Click Next.
2. Select the Database file: [Shared Documents]\Incardex
Samples\access_sample.mdb
3. Select Sample Table and click Finish.
4. If necessary re-arrange the database fields, change their labels,
and other options.
MS SQL database
1. In the Database Connect Wizard select OLE DB (ADO)

connection and click Select. The ADO connection dialogue box
will be displayed.
2. On the first tab select Microsoft OLE DB Provider for SQL
Server and click Next. The “Connection” tab will open.
3. 1. Select or enter server name - select the available SQL server,
e.g., local. 2. To login to server use – enter the user name and
password, e.g. Admin/Admin. If you wish the connection to setup
automatically in the future check Save password. Attention! To
save password is not safe. 3. Select database on server – select
the database you need to connect, e.g. master. To check the
connection click Check connection.
4. If you need to setup the additional options use tabs 3 and 4.
5. Click OK to close the ADO connection dialogue box.
6. Click Next to go to the next window of the Wizard.
7. In the list of the tables and представлений select the table
required and click Finish.
and other options.
Excel file
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1. In the Database Connect Wizard select File Microsoft Office

Excel.
2. Select [Shared Documents]\Incardex Samples\excel_sample.xls file.
Click Next.
3. Select Sample_Table. Check Use First Row as Column Titles (The first
row of Excel file will be used as the title of the columns).
4. Click Finish.
and other options.
Excel file with photo links
You can import Excel file with the photo links to Incardex. For this please do the
following:
1. In your Excel file add a column where the photo links will be stored, e.g.
Photo.
2. In Incardex Designer module create ID card layout. Create Database
connection. Go to menu Database / Database Source / select External
Database. Click Select Database / Microsoft Office Excel. Browse your
Excel file.
3. Select Sample_Table. Check Use First Row as Column Titles (The first
row of Excel file will be used as the title of the columns).
4. Select Photo and click Image Link. Select the folder where the photos will
be stored and choose file naming method from the drop down list.
5. Save created ID card layout. Then open it in Incardex Producer and
work.
Text file
1. Create the file describing the text file format. For this do the
following:
• Create new text document schema.ini in the text file folder (the
example folder [Shared Documents]\Incardex Samples\
contains example schema.ini text document).
• Type the text file name in the square brackets (e.g.
[txt_sample.txt] ) in the first line of schema.ini file.
• Type the following text in the second line:
Format=Delimited(<separator ??? symbol>), e.g.:
Format=Delimited(;)
• Type ColNameHeader=<true or false> in the third line. True:
if the first line of the data text file contains the column titles.
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False: if the first line of the data text file does not contain the
column titles. E.g. ColNameHeader=true.
• Save and close schema.ini file.
• For more details in schema.ini file, please refer to MSDN
documentation or read
http://msdn.microsoft.com/library/default.asp?url=/library/en-
us/odbc/htm/odbcjetschema_ini_file.asp
2. Create new ODBC source. For this:
• In the Database Connect Wizard click ODBC Manager to start

data source manager.
• On the «User DSN» tab click Add… In the next window select
Microsoft Text Driver and click Finish.
• Enter the data source name: text source.
• Uncheck Use current folder, click Select folder and select
[Shared Documents]\Incardex Samples\ folder.
• Confirm changes and close ODBC manager to continue
working with the connect Wizards.
3. In the Database Connect Wizard select ODBC connection – Text.

Click Next.
4. Select txt_sample.txt table (for the text sources the file name is
the table name) and click Finish.
and other options.
6. INCARDEX OPTIONS
Data import from Excel file (Incardex Producer)
The data import from Excel file is performed in в Incardex Producer. Go to

Menu File / Import… Select Excel file to import. For training purposes
select excel_sample.xls from [Shared Documents]\Incardex Samples\
folder.
The Excel Import wizard window will be displayed. Select Sheets or

Named Ranges to import the data from. Also check Use First Row as
Column Title in order the Excel file column titles are considered as the
column titles and not data. In the bottom area you will see the Excel file
data preview.
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Figure 13. Excel import window
Click Next and the second window of Excel Import wizard will be
displayed. It is used to connect the existing database fields with the Excel
file columns. On the left you can see the Database fields. On the right, in
the Excel column select the Excel file data which will be filled in the
corresponding fields of the database.
Figure 14. Excel file data import.

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After the database fields – Excel file data connection is performed press
Next, and Excel file import starts. The information on import results will be
displayed in the third window of Excel Import wizard.
Magnetic stripe encoding (Incardex Designer)
Incardex provides an ability to encode static or database data in the

magnetic stripe (only for Zebra printers).
In order to perform encoding create the ID card layout or open the ready
layout from disk. Select Magnetic Stripe Encoding… in File menu.
Magnetic Stripe Options window will open. (Figure 13). Select encoding
method and data to be encoded.
Figure 15. Magnetic Stripe Options window.
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Filter database records (Incardex Producer)
Database records filtration is used to select the required records by

condition (conditions) specified by the user.
EXAMPLE. We have company database containing the numerous records.

It is necessary to select only employers enrolled in 2008. For this click
Create Filter… button in Incardex Producer or go to Record menu –
Create Filter… The Filter create / edit window will open.
Figure 16. Filter create / edit window.
In this window select Field – Date of issue (Date of issue is the date when
the ID card was issued for a new employer). The Date of issue field will be
available in the drop-down list if this field exists in the database record.
Select Condition Greater than. In Value field type 01.01.2008. Then select
Condition Lower than. In Value field type 31.12.2008.
Press OK, and all database records will be filtered. In the table will be
displayed all records matching the condition specified (employers enrolled
in 2008).
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(a)
(b)
Figure 17. (a) All database records. (b) Filtered database records.
To switch off the database filtration click Filter OFF button on the toolbar.
To edit filter conditions click Edit Filter… button on the toolbar.
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The database records can be filtered by 1 to 6 conditions.
Data search and replace (Incardex Producer)
The Search and Replace commands are used for data search and replace
in the database..
For data search / replace go to menu Edit – Search…/ Replace… Search

and Replace window will open (Figure 16).
Figure 18.
The window has two tabs: Search and Replace.
To search enter the required data in the Find What field and selct search settings in
the corresponding fields..
To replace enter the required data in the Find What field, enter
replacement data in the Replace with field and press Replace button.
Print multiple ID cards on a sheet (Incardex Producer)

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Incardex provides an ability to print multiple ID cards on a sheet.
In order to arrange CR-80 cards on the A4 sheet for printing perform the
following steps:
1. Open Page Setup window. For this click Page Setup on the File
menu.
2. Select A4 page size.
3. Select the page orientation (Landscape).
4. In the Multiple Cards Printing group perform the following settings:
• Rows: 3
• Columns: 3
• Left offset: 10 мм
• Top offset: 10 мм
• Horizontal offset: 9 мм
• Vertical offset: 12 мм
5. In the Preview field you will see the cards location on a sheet.
6. Click ОК to save the settings performed.
7. To view the sheet before printing click Preview button on the Toolbar
or select Preview on the File menu.
Printing by condition
There are situations when it is necessary to print ID card objects depending

on the certain conditions. For example, the employees with the different
status in the company (Administration, Management, Personnel, Security,
etc.) have access to the certain zones on the territory of the company.
In order to print the ID card elements depending on conditions (status in

our example) it is required to perform the following operations:
1. Run Incardex Designer module of Incardex software.
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2. Create a new ID card template. Setup Database. In the Database create

the Status field. Draw on the ID card template all required fields. Draw
Status field (Text from DB). Draw permanent text fields - access zones
(Shop floor, office, cafe, fitness, everywhere in our example). You can also
highlight the text fields with colors for better visibility.
Figure 19. ID card template with the fields to be printed by condition.
3. Double click on the permanent text field. The Object Properties window
will be displayed. In the bottom part of this window you will see the Print
Condition section. By default it says: "This object is printed always. Press
"Set..." button to set a condition for printing this object. You can modify or
clear the condition later."
Press Set button.
4. In the Print Condition window setup the printing conditions. In our

example, if the Status field contains Personnel, the Shop floor field will be
printed out on the ID card. Setup printing conditions for all fields. Save ID
card template.
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5. Run Incardex Producer module and open the created ID card template.
Add New Record to the Database and enter the card holder data.
6. Depending on the employee status the permitted access zone fields will
be printed out or not.
Create different ID card layouts connected to the same database
Create different ID card layouts in Incardex Designer
There are situations when it is necessary to use different ID card layouts to

print ID cards from the same database. For example, the different ID card
layouts may be used to print ID cards for different groups of people
employed in the same company (Administration, Workers, Security, etc.)
In order to create different ID card layouts connected to the same database

it is required to perform the following operations:
1. Create ID card layout which will be used as DEFAULT.
2. Go to menu Database – Database Setup… Add a New TEXT field to the

database. This new field will be used to store the list of ID card layouts.
Assign the name to this new field (e.g., Layouts) Attention!!! The length
of text field shall be at least 38 characters.
3. Create additional ID card layouts. Each new layout shall be connected to

the same database. Save all created layouts.
4. Open the ID card layout created as DEFAULT. Go to menu Database /

Templates setup…
5. Check Use multiple templates. Select database field to store layouts.

The drop-down list contains only compatible fields (all fields with the length
38 characters and more). Select the field you created to store the list of ID
card layouts (named Layout).
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Figure 20. Templates setup window.
6. The table of the layouts by default contains the DEFAULT layout. The
DEFAULT layout can be renamed if necessary.
7. Other layouts shall be added to the layouts table (click Add button).
Assign name to the layout and select the layout file from a drop down list.
When the layout list is created click OK.
Work with ID card layouts in Incardex Producer
1. Run Incardex Producer module and open DEFAULT layout. The

database will be loaded.
Check that the database field created in Incardex Designer to store ID card
layouts list contains the drop-down list of layouts.
Figure 21. Database field for layouts.
36
When you select layout from the list you will see selected ID card layout in
the right. When you create a new record in the database the DEFAULT
layout will be selected automatically.
7. HOW TO USE INCARDEX WITH INPHOTO CAPTURE / INPHOTO

CAPTURE SLR
Below you will find the general description on how to work with Incardex
installed together with inPhoto Capture.
In the Incardex Designer module:
1. Create new ID card layout. Click New button.
2. Create Incardex database with the required entries:
• Text fields (e.g., First Name, Last Name, Position, etc.),

• Numeric fields (e.g. unique ID number),
• Date fields (e.g. Date of Issue, Date of Expiry),
• Image fields (Photo, Fingerprint, etc). See Figure 5.
For more details refer to Chapter 4: Incardex Operation / Incardex: how

to start.
3. Add all necessary fields on the ID card layout (see Figure 6). Use
graphic elements (line, rectangle), permanent text fields (company name),
permanent images (company logo), and the fields from the database.
For more details refer to Chapter 4: Incardex Operation / Incardex: how

to start.
In the Incardex Producer module:
1. Open Database.
2. Add new record to the database. For this click button. Fill the
fields (text, numeric, date) in with the personal information. Click on the
Photo field with the right mouse button and select Select Source… in the
context menu. The Image Source window will open. Select inPhoto
Capture TWAIN / inPhoto Capture SLR – depending on camera used -
37
and click OK. Double click on the Photo field. inPhoto Capture / inPhoto
Capture SLR will starts up.
3. Control the live image preview in the Preview area on the PC display
(see Figure 21).
Figure 22. Image preview (inPhoto Capture SLR).
Control camera settings (zoom the image in and out, change image
brightness, select image format, etc). Press Capture to TWAIN to capture
the image and transfer it to the Image Processing window.
4. In the Image Processing window use Face Crop operation, enhance

image brightness, contrast, and sharpness if necessary (see Figure 10).
5. Image transfer to the active record of the database. See Figure 22.
38
Figure 23. Image transferred to the database record.
6. Now you can print the ready ID card out!
8. ABOUT COMPANY
We hope that you install Incardex software and learn how to use it with no
problems, and that your work will be more effective and comfortable than
before.
Please feel free to contact us

• If you have any problems or questions concerning Incardex,
• If you have any suggestions or comments on Incardex operation,
We will be happy to help you!
Contact details:
Akond company
197342, Russia, St.-Petersburg
Phone/fax: +7(812)600-6918
Cell: +7(921)757-8319
e-mail: info@akond.net
http://www.akond.net
39

Incardex: ID Card Design and Printing

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Incardex

ID card design and printing

Incardex User Guide © 2010. A.V. Povarkova

Information in this document is subject to change without notice.

This document is a property of A.V. Povarkova. It may be copied or

Software package and PC requirements 4

Connect to the external data sources 23

How to use Incardex with inPhoto Capture / inPhoto Capture SLR 37

Thank you for purchasing Incardex software!

Incardex is designed for design, management and printing ID cards and

Incardex includes two modules: Incardex Designer (create ID card designs

Basic features of Incardex software:

• Create ID card templates of the standards and user defined size.

2. SOFTWARE PACKAGE AND PC REQUIREMENTS

Software package includes the following:

1. Setup file (Incardexsetup.exe or Incardexsetupgk.exe),

Note: if Incardex is purchased together with inPhoto Capture (Canon

• Windows 2000, XP, Vista, Windows 7

If the software is supplied with the Serial Number:

If the software is supplied with the USB dongle protection:

Incardex Designer window

Incardex Designer window is shown on Figure 1.

Figure 1. Incardex Designer window

New. Click this button to create a new ID card layout.

Open… Click this button to open the existing ID card

Save. Click this button to save ID card layout. The ID

Print... Click this button to print the ID card.

Print Preview… Click this button to preview the ID card

Cut. Click this button to cut the ID card element to the

Copy. Click this button to copy the ID card element to

Paste. Click this button to paste the ID card element

Front Side / Back Side. Click these buttons to work with

Layout properties… Click this button to activate the

Database Setup… Click this button to activate the

Select. Click this button to select the ID card element.

Line. Click this button to draw the line on the ID card

Rectangle. Click this button to draw the rectangle on

Text. Click this button to type the text on the ID card

Image. Click this button to insert the image on the ID

card layout (e.g. company logo).

Image from DB. Click this button to insert the image

Barcode. Click this button to insert the barcode on the

2D Barcode. Click this button to insert the 2D barcode

Fingerprint. Click this button to insert the fingerprint

Incardex Producer window

Incardex Producer window is shown on Figure 2.

Figure 2. Incardex Producer window

Open… Click this button to open the existing ID card

Save. Click this button to save ID card layout. The ID

Print... Click this button to print the ID card.

Print Preview… Click this button to preview the ID card

Cut. Click this button to cut the ID card element to the

Copy. Click this button to copy the ID card element to

Paste. Click this button to paste the ID card element

Click these buttons to go to the previous, next, first and

Add Record. Click this button to add a new record to

Delete Record. Click this button to delete the existing

Create Filter… Click this button to create New Filter.

Edit Filter… Click this button to edit the existing filter.

Filter ON / Filter OFF. Click this button to switch the filter ON

Mark selected. Click this button to mark the current record in

Show marked records only. Click this button to filter marked