FINAL-D-CODE - (With Contents)

DRAFT
TELANGANA STATE PUBLIC WORKS
DEPARTMENT CODE
With Appendices
(Embodying corrections upto 30th November, 2016)

TABLE OF CONTENTS
CHAPTER – I
ESTABLISHMENT AND ORGANIZATION OF THE DEPARTMENT
Paras
A. INTRODUCTORY 1
B. ORGANISATION AND FUNCTIONS OF ALL ENGINEERING 2-4
DEPARTMENTS/ORGANISATIONS DEALING WITH THE
PUBLIC WORKS
C. RECRUITMENT OF OFFICERS, SCALES OF PAY, 5
ALLOWANCES, ADVANCES, LEAVE. ETC.,
D. DUTIES OF THE OFFICERS
I. Engineer-in-Chief (Administration ) 6, 7
I (a). Engineer-in-Chief /Chief Engineer 8-12
I (b). Commissioner of Tenders Under 12
I (c). Chief Architect/ State Architect ,,
I (d). Chief Technical Examiner ,,
I (e). Chief Engineer, Central Designs Organisation ,,
I (f). Chief Engineer, Quality Control ,,
I (g).Chief Engineer, Inter State & Water Resources ,,
I (h). Commissioner, Command Area Development ,,
Authority
II. Superintending Engineer 13-23
II (a). Deputy Engineer-in-Chief /Deputy Chief Under 23
Engineer (Administration)
(in the rank of Superintending Engineer)
II (b). Superintending Engineer, Quality Control ,,
II (c). Superintending Engineer, Electrical ,,
II (d). Superintending Engineer, Mechanical ,,
III. Superintendent of Works 24 (Deleted)
IV. Executive Engineer 25-48
IV (a). Deputy Chief Engineer Under 48
(Executive Engineer Cadre)
IV (b). Deputy Superintending Engineer ,,
(Executive Engineer cadre)
IV (c). Executive Engineer, Quality Control ,,
IV (d). Executive Engineer, Electrical ,,
CONTENTS – (Contd..) Paras
IV (e). Executive Engineer, Mechanical Under 48

IV (f). Deputy State Architect ,,
V. Deputy Executive Engineer 49, 50
V (a). Deputy Executive Engineer, Quality Control Under 50
V (b). Deputy Executive Engineer, Electrical ,,
V ( c). Deputy Executive Engineer, Mechanical ,,
V (d). Assistant State Architect ,,
(Deputy Executive Engineer Cadre)
V (e). Personal Assistant to Executive Engineer, ,,
VI. Divisional Accounts Officer (Works) ,,
VII. Assistant Executive Engineer/ Assistant Engineer ,,
VII (a). Assistant Executive Engineer/ Assistant ,,
Engineer, Quality Control
VII (b). Assistant Executive Engineer/ Assistant ,,
Engineer, Electrical
VII (c). Assistant Executive Engineer/ Assistant ,,
Engineer, Mechanical
VII (d). Senior Architectural Assistant ,,
(Assistant Executive Engineer/ Assistant
Engineer Cadre)
VIII. Pay and Accounts Office Organisation ,,
E. COMPENSATION FOR LOSS OF PROPERTY 51
F. SERVICE UNDER ZILLA PARISHADS , ETC., 52, 53
G. EMPLOYMENT OF TEMPORARY AND WORK-CHARGED
ESTABLISHMENTS
I. Temporary Establishment 54-57
II. Work-charged Establishment 58, 59
III. Miscellaneous Rules relating to Work-charged 60-62 (Deleted)
Establishment
H. POLICE AND OTHER GUARDS 63, 64
I. MEDICAL ESTABLISHMENT
I. General 65, 66 (Deleted)
II. Pay and allowances of Medical Establishment 67 (Deleted)
III. Transfer of Civil-Assistant Surgeons 68 (Deleted)
iv
IV. Leave, Retirement and Resignations of Civil- 69 (Deleted)

Assistant Surgeons
V. Removal of Sub-Assistant Surgeons 70 (Deleted)
J. MISCELLANEOUS RULES
I. Personal 71-73
II. Publication of Rules and Notices 74
III. Anonymous Communication 75
IV. Procedure in regard to law suits 76, 77
V. Stationery and Forms 78-83
VI. Destruction of Official Records 84
VII. Recording of plans and drawings 85
VIII. General Rules of Office Procedure 86
IX. Periodical Returns 87
K. Right to Information Act, 2005 87-A
CHAPTER – II
WORKS
A. CLASSIFICATION OF THE OPERATIONS OF THE PUBLIC 88-94
WORKS DEPARTMENT
B. WORKS ENTRUSTED TO DEPARTMENTS OTHER THAN 95-98
THE PUBLIC WORKS DEPARTMENT
C. ADMINISTRATIVE APPROVAL AND TECHNICAL SANCTION 99-103
D. DEMANDS BY CIVIL OFFICERS –
I. General 104-107
II. Petty Original Works Costing Rs. 50,000/- or less 108
III. Procedure in regard to original works costing more 109
than Rs.50,000/-
IV. Procedure in regard to repairs 110
V. Limitation of sanction 111
E. PREPARATION OF ESTIMATES
I. General 112-121
II. Original Works –
(a) Civil buildings 122-125
(b) Roads 126-130
(c) Town- Supply Projects 131, 132
III. Repairs—
(a) General 133-146
v
(b) Lump-sum repair estimates 147

(c) Special Repairs 148
IV. Roads 149 (Deleted)
F. CONTRACTS –
I. Methods of execution of Works 150
II. Contract documents and enforcement 151-153
III. Tenders 154-156
IV. Forms of security for performance of contracts 157
V. Custody of accepted tenders and other contract 158
documents – Authority competent to give certified
copies of tenders and agreements
VI. Officers empowered to execute contracts and rules 159-161
on contracts
G. SALE, ACQUISITION AND LEASE OF LAND –
I. Sale of Government land and immovable property 162-165
II. Acquisition of land –
(a) General 166-170
(b) Land held for military purposes 171
III. Lease of lands in charge of the Public Works 172
Department
H. EXECUTION OF WORKS –
I. Starting Works 173-181
II. Scope of sanction 182
III. Commencement of work in anticipation of detailed 183-185
estimates of the complete project
IV. Lapse of sanction 186
V. Alterations in design during construction 187, 188
VI. Miscellaneous rules for the execution of works 189-195
VII. Water Supply to Government buildings 196
VIII. Advances to Contractors 197
IX. Sanitary rules on extensive works 198
X. Information for the Survey of India 199
XI. Construction and maintenance of mortuaries 200
I. DEPOSIT WORKS –
I. General 201-205
II. Special Rules for works wholly financed from non- 206
Government funds
vi
III. Rules relating to construction estimates for 207, 208-A

Irrigation and Subsidiary works
IV. Government works partly contributed for by local 209
bodies and private parties
V. Clearing of prickly-pear 210
J. DISPOSAL OF ESTIMATES –
I. Office of Record for Estimates 211
II. Communication of sanctions to estimates to the 212
Audit Officer
III. Supplementary estimates 213
IV. Revised estimates 214
V. Utilization of completion report as revised estimate 215
K. COMPLETION REPORTS, CERTIFICATES AND PLANS –
I. General 216-220
II. Works executed on behalf of other departments 221, 222
III. Record drawings 223
IV. Office of Record 224
CHAPTER – III
PUBLIC BUILDINGS
A. GENERAL
I. General Rules 225-228
II. Fixtures and Furniture –
(a) Fixtures 229
(b) Furniture –
(i) General 230-232
(ii) Residence of high officials 233
III. Purchase, sale and transfer of Government
buildings –
(a) Purchase of buildings 234
(b) Sale and dismantlement of buildings 235-238
(c) Transfer of buildings 239
IV. Hire of office accommodation for officers of the 240-242
Public Works Department
V. Renting of buildings 243-248
VI. Custody of vacant Government buildings 249
VII. Taxes 250, 251
vii
VIII. Remission of Municipal Tax for vacant buildings, 252

and for buildings wholly (or) partly demolished
VIII-A. Taxes on New Buildings 253
IX. Sanitary and Water Supply Installation 254
X. Electrical and Sanitary Works 255, 256
XI. Buildings of Historical Interest 257, 258
XII. Use of Government Buildings by Auxiliary Forces 259
XIII. Inspection of Public Buildings 260
XIV. Registers and Plans of Buildings –
(a) Register of Buildings 261
(b) Plans of Buildings 262
B. RESIDENCES FOR GOVERNMENT OFFICIALS 263
C. CONSTRUCTION, ACQUISITION OR LEASING OF
RESIDENCES FOR GOVERNMENT OFFICIALS
I. General 264-267
II. Classification of residential buildings 268, 269
D. MISCELLANEOUS 270-282
E. UPKEEP OF THE COMPOUNDS ATTACHED TO PUBLIC 283, 284
BUILDINGS
F. INSPECTION BUNGALOWS 285-287
G. RYOTS’ SHEDS 288
H. HOSTELS 289
CHAPTER – IV
MISCELLANEOUS RULES REGARDING OFFICE WORK, EXCLUDING
ACCOUNTS PROCEDURE
A. INITIAL RECORDS OF ACCOUNTS 290
I. Muster Rolls 291 (Deleted)
II. Measurement Books 292-296
III. Progress Reports of works 297
B. CUSTODY OF CASH –
I. General 298
II. Precautions to be observed for cashing or remitting 299
of Government money from one office to another
C. CASHIERS –
I. General 300-302
II. Security deposit (Subordinates) 303
viii
D. STORES –
I. General 304-306
II. Acquisition of Stores –
(a) Purchase of Stores –
(i) Stores (other than tools and plant) 307, 308 (Deleted)
(ii) Tools and Plant 309-312
(b) Indents –
(i) On India Office 313-315
(ii) On the other Departments 316-321
(c) Purchase from Government Workshops 322
(d) Manufacture 323 (Deleted)
III. Reserve of Stock 324 (Deleted)
IV. Stock-taking 325-327 (Deleted)
V. Famine Tools 328
VI. Disposal of Stores –
(a) Loss of Stores 329, 330
(b) Sale of Stores –
(i) General 331, 332
(ii) Surplus Stores 333-339
VII. Hire of tools and plant 340, 341
VIII. Mathematical instruments 342
IX. Insurance of Government Property 343
E. DEPARTMENTAL REVENUE
I. Sale of usufruct of trees, grass etc. 344-346
II. Rents of buildings and lands 347
III. Navigation revenue 348
IV. Rents and freights of boats and other floating plant. 349
V. Public Works Department, toll-gates 350
F. MISCELLANEOUS –
I. Maintenance of Ferry Boats 351 (Deleted)
I-A. Bridge over Irrigation Canals and Channels 352
II. Supply of Medicines 353 (Deleted)
III. Store Keepers 354 (Deleted)
G. RULES FOR DIVISIONAL WORKSHOPS 355-357 (Deleted)
H. TRANSFERS OF CHARGE –
I. General 358, 359
ix
II. Executive Engineers and Deputy Executive 360-365

Engineers
III. Other Officers 366
CHAPTER – V
IRRIGATION, NAVIGATION, EMBANKMENT AND DRAINAGE WORKS
A. INTRODUCTORY 367-369
B. WORKS FOR WHICH CAPITAL AND REVENUE ACCOUNTS
ARE KEPT
I.Productive and Unproductive Works 370-372 (Deleted)
II.Conditions relating to Productive Works 373 (Deleted)
III.Unproductive Works 374 (Deleted)
IV. Classification 375-377 (Deleted)
V. Principles for determining what expenditure is 378, 379
chargeable to Capital and what to Revenue
VI. When Capital and Revenue Accounts should be 380, 381
kept
C. WORKS FOR WHICH ONLY REVENUE ACCOUNTS ARE KEPT 382
D. WORKS FOR WHICH NEITHER CAPITAL NOR REVENUE 383 (Deleted)

ACCOUNTS ARE KEPT
E. MINOR IRRIGATION WORKS, IRRIGATE LESS THAN 200 384
ACRES
F. INVESTIGATION OF NEW IRRIGATION SCHEMES 385-388
G. DEBIT OF EXPENDITURE ON INVESTIGATIONS 389
H. PREPARATION OF PROJECTS – IRRIGATION WORKS
I. General 390-392
II. Particular instructions as regards storage projects. 393
III. Irrigation Projects affecting Indian States 394 (Deleted)
IV. Embankments (Flood Protection Works) 395
V. Project Estimates 396
VI. Sanction to Projects 397, 398
VII. Closure of Construction Estimates 399, 400
VIII. Completion Reports 401, 402
IX. Capital expenditure after closure of construction 403
estimate before submission of Completion Report
X. Expenditure after the approval of Completion 404, 405
Report
x
XI. Rules governing the submission of estimates for 406

and the construction of Irrigation Works, the cost of
which exceeds the powers of sanction of State
Governments
CHAPTER – VI
POWERS OF SANCTION
A. POWERS OF GOVERNMENT
I. Fundamental Conditions 407-409
II. Reports of probable excesses 410 (Deleted)
III. Revised State Expenditure 411
IV. Transferred expenditure 412
V. Famine Relief 413
VI. Powers of Re-appropriation 414
B. POWERS OF ENGINEERS–IN–CHIEF/ CHIEF ENGINEERS 415
I. Sanction to estimates
(a) Administrative sanction
(b) Technical sanction
(c) Excesses over estimates
(d) Electrical maintenance estimates
II. Re-appropriation of funds
(a) Voted expenditure.
(b) Non-voted expenditure
III. Sale or dismantlement of buildings
IV. Office furniture
V. Contracts
VI. Write-off
VII. Law suits
VIII. Miscellaneous powers
Irrigation Department 416 (Deleted)
C. POWERS OF SUPERINTENDING ENGINEERS
(A) Original works 417
(B) Repairs 418
(C) Tools and Plant 418A, 419
II. Irrigation Works 420 (Deleted)
III. Photographic Charges 421
IV. Contracts 422
xi
V. Stores 423
(a) Purchase, manufacture and repair
(b) Disposal of stores
(c) Losses due to depreciation (Deleted)
(d) Write-off
(e) Sale and dismantlement of public buildings
(f) Losses in manufacture (Deleted)
VI. Powers of re-appropriation 424
VII. Miscellaneous powers 425-427
D. POWERS OF EXECUTIVE ENGINEERS 428
(A) Original works
(a) Administration Approval
(b) Technical Sanction to Estimates
(c) Excess over Estimates
(d) Alterations of Designs
(e) Contingencies in the estimates for a work
(Deleted)
(f) Unforeseen Works in an Estimate
(B) Repairs 429
(C) Tools and Plant
II. Irrigation works 430 (Deleted)
III. Contracts 431
IV. Stores 432
(a) Purchase, manufacture and repair
(b) Write-off
(c) Disposal of stores (other than tools and
plant)
(d) Sale and dismantlement of public buildings
V. Powers of re-appropriation 433 (Deleted)
VI. Miscellaneous powers 434
E. POWERS OF EXECUTIVE ENGINEER, ELECTRICAL 435
F. POWERS OF DEPUTY EXECUTIVE ENGINEERS 436
POWERS OF ASSISTANT EXECUTIVE ENGINEERS/ 436A
ASSISTANT ENGINEERS, OF PANCHAYAT RAJ AND RURAL
DEVELOPMENT AND PUBLIC HEALTH & MUNICIPAL
ENGINEERING DEPARTMENT
xii
G. POWERS OF SUPERINTENDENT, PUBLIC WORKS 437 (Deleted)

WORKSHOPS HYDERABAD
H. POWERS OF CIVIL OFFICERS

I. Accord administrative approval
(A) Original Works other than Residential 438 (Deleted)
Buildings and Electrical Works
(B) Residential Buildings 439, 440
(C) Electrical works 441, 442 (Deleted)
(D) Powers of the Secretary to His Excellency, 443
the Governor
II. To accord Technical Sanction 444 (Deleted)
III. To pass excess over estimates 445 (Deleted)
IV. Contractors and agreements 446 (Deleted)
V. Stores 447, 448
APPENDICES
I Agency Transaction Central Works Deleted

I-A Rules for the preparation of Estimates for Military Defence Deleted
Works carried out through the agency of the Public Works
Department
II Contracts and Agreements involving Liabilities on the part of Deleted
the state
III Statement showing the different classes of deeds, contracts
and other instruments which may be executed by the Public
Works Department and the authorities empowered to execute
them
IV Deleted.
V Instructions regarding the testing of stores purchased in India.
VI Rules for the Occupation of Inspection Bungalows.
VI-A Scale of Furniture required for Double Suite Accommodation
Inspection Bungalow.
VII Agreement for Hiring Government Tools and Plant Deleted
VIII-A Agreement for Deposit Works (Irrigation)
VIII-B Agreement for Deposit Works (Irrigation)
IX Deleted.
xiii
X Sale Notice for Lease of Grass and Usufruct of Trees, etc.,
and various Agreement Forms for Lease of Grass and Tress.
XI Procedure to be followed in the case of Emergent Works.
XII Sanction of Camps and Mazdoors Lines Deleted.
XIII Form of Agreement for Adoption in cases in which
Government Buildings are leased out to private individuals
XIII-A Form of Agreement for adoption in cases in which buildings
belonging to private parties or local bodies are leased by
Government for occupation by their officers or offices
XIII-B Form of Order of grant of all kinds of Government lands in
charge of the Public Works Department for temporary
occupation for Agricultural Purposes
XIII-C Form of Order of grant of all kinds of Government lands in
charge of the Public Works Department for temporary
occupation for non-agricultural purposes
XIV Deleted.
XV Destruction of records
XVI Omitted.
XVII Rules Regulating the Payment of Bonus to Contractors Deleted.
XVIII Deleted.
XIX Rules regarding the relation of Public Works Officers to
Collectors of Districts and other local heads of Departments
XX Rules for the Construction and Maintenance of Panchayat
Raj, R&B and Municipal Roads on Irrigation properties
XXI Ordinary Fire Rules for Government Buildings
XXII Standard Scale of Electrical Fittings for Court Houses, Deleted
etc.
XXIII Standard Scale of Electrical Fittings for Government
Buildings
XXIV Instructions
XXV Information Technology Applications
XXVI Environment Impact Analysis and Environmental
Management Plan
XXVII Dam Safety Measures
XXVIII Quality Management
XXIX-A Engineering Procurement & Construction
XXIX-B Public Private Partnership
xiv
XXX-A Registration of Contractors
XXX-B Registration of Consultants
XXXI Dispute Resolution and Arbitration
XXXII Safety Management
XXXIII Green Building Concept and Norms
INDEX
MEMORANDUM
xv
TELANGANA STATE PUBLIC WORKS DEPARTMENT
CODE WITH APPENDICES
CHAPTER – I
ESTABLISHMENT AND ORGANISATION OF DEPARTMENT
A – INTRODUCTORY
1. This Code is intended to define the scope of the administrative and

executive functions of the officers of all Government Departments,
Undertakings and corporations including any institutions taking up execution
of Public Works with any type of funding including public contribution.
The provisions and procedures outlined in the Telangana State

Financial code and Telangana State Accounts Code, relating to classes of
transactions are binding upon the Departments and State Government
Undertakings dealing with the public works, except otherwise stated in this
Code or in the Telangana State Public Works Account Code. The detailed
procedure to be adopted in accounting for transactions authorised by this Code
is laid down in the Telangana State Public Works Account Code. The rules
contained in the Fundamental Rules and Subsidiary rules thereto, and the
Pension Rules (including Wound and Injury Pension Rules in the Civil Service
Regulations) are applicable to the Public Works Department.
B – ORGANISATION AND FUNCTIONS OF THE PUBLIC WORKS DEPARTMENT
2. The operations of the Department are controlled by the Governor

acting with the Ministers. The various items of public works assigned to the
State Government as a State subject is contained in the Article 246 of
Constitution of India Seventh Schedule List - II (State List) :
The various items of public works assigned to the departments are

indicated below:
I. Departments :
(i) Irrigation and Command Area Development Department :
Planning, Investigation, Designs, Command Area Development,

Construction, Operation and Maintenance of Major, Medium and Minor
Irrigation Projects, Minor Irrigation Tanks, Canal system, Drainage system,
River Conservancy Works including all other Allied works, Construction and
Maintenance of Buildings related to Irrigation and CAD Department.
1
(ii) Roads and Buildings Department :
Planning, Investigation, Designs, Construction and Maintenance of

National Highways, State Highways, Inter District Roads, Major District
Roads (other than those under the control of Panchayat Raj Institutions and
Municipalities/Municipal Corporations), Construction of Bridges and other
cross drainage works for those roads, Construction and Maintenance of all
Government Buildings entrusted to the Department and Railway safety works,
Build, Operate and Transfer (B.O.T) Projects, entrustment and maintenance of
toll gates.
(iii) Panchayat Raj and Rural Development Department :
(a) Panchayat Raj Engineering Department
The Department shall deal with the works under the purview of
Panchayat Raj Institutions namely, the Zilla Parishad, Mandal Parishad and
Gram Panchayats covering : Planning, Investigation, Designs, Construction
and Maintenance of Buildings of PR Educational Institutions, PR, Office &
other Buildings and community irrigation wells. The department shall also
deal with any developmental works of rural areas entrusted by the State
Government and any other departments.
(b) Rural Water Supply and Sanitation Department :

(i) Rural Water Supply Sector : Rural Water Supply and Sanitation
Department is the nodal agency responsible for planning, designing and
implementation of Drinking Water Supply schemes for providing safe,
adequate, permanent and sustainable potable drinking water and providing
sanitation facilities in all habitations, rural areas of Telangana. The Rural
Water Supply programmes are implemented through various types of schemes
such as bore-wells fitted with hand pumps, single village schemes (SVS),
multi village schemes (MVS) with ground water and surface water as sources.
(ii) Rural Sanitation Sector : Rural Sanitation Programme aims at

providing 100% sanitation facilities in rural areas which includes Individual
Household Latrines (IHHLs), institutional toilet facilities, etc. and for
providing sanitation facilities to the rural community of the State in line with
Swachh Bharat Missions (Gramin). Providing integrated sanitation i.e. solid
and liquid waste management (SLWM) in all rural parts of the State and
providing community sanitary complexes wherever necessary. Goal is to
achieve “Swachh Telangana” in line with Swachh Bharat time frame.
2
(iv) Public Health and Municipal Engineering Department :
Providing drinking water supply to urban areas, investigation, design,
Construction of drinking water supply and sewerage schemes in urban local
bodies and all Engineering works relating to Municipal Corporation,
Municipalities, Metropolitan Cities and urban Development Authorities
including consultancy services.
II. Other Departments dealing with Engineering Works
(a) Tribal Welfare Engineering Department (TWED): All Tribal

welfare works entrusted to the Department.
(b) Marketing Department : The Engineering Wing of the department

deals with all Engineering Works for the development of Marketing and
Infrastructure.
(c) Forest Department : Also deals with the execution of all

Engineering works in Forests.
(d) Telangana State Endowments Department : Deals with the

execution of Engineering works pertaining to Endowments Department.
III. State Government Undertakings / Corporations :
The State Government formulated Corporations/Boards to entrust

specific type of public works, for speedy execution. The details are mentioned
here under:
(i) Telangana State Irrigation Development Corporation (TSIDC):

Deals with the works relating to Minor Irrigation Schemes, Bore wells, Tube
Wells, Infiltration wells and Lift Irrigation Schemes.
(ii) Telangana State Cooperative Rural Irrigation Corporation

(TSRIC) : Deals with the works relating to providing Bore wells and in well
Bore wells.
(iii) Telangana State Housing Board (TSHB) : Deals with the works
relating to construction of Group Housing like HIG, MIG, LIG in urban and
semi urban localities.
(iv) Telangana State Housing Corporation Limited (TSHCL): Deals

with the works relating to Low cost rural and urban housing program to below
poverty line beneficiaries and other weaker sections.
3
(v) Telangana State Police Housing Corporation (TSPHC) : Deals
with the construction and maintenance of buildings and related infrastructure
facilities relating to Police Department.
(vi) Telangana State Health & Medical Housing and Infrastructure

Development Corporation (TSHMHIDC): Deals with the construction and
maintenance of buildings and related infrastructure facilities to Medical &
Health Department.
(vii) Telangana State Industrial Infrastructure Corporation (TSIIC) :

Deals with infrastructure facilities for development of industries in the State.
(viii) Telangana State Travel and Tourism Development Corporation

Ltd. (TSTTDCL) : Deals with infrastructure facilities for development of
tourism in the State.
(ix) Telangana State Power Generation Corporation Limited, TS

Transmission Corporation Limited and their Distribution Companies : Deals
with works relating to power generation and distribution sector and other
infrastructure works of the Department.
(x) Telangana State Forests Development Corporation (TSFDC):

Deals with execution of works in forests for development of forest.
(xi) Telangana State Road Transport Corporation (TSRTC): Deals

with execution of civil works of T.S.R.T.C.
(xii) Telangana State Education and Welfare Infrastructure

Development Corporation (TSEWIDC)
IV. Any other Departments or undertakings/ Corporations/Societies, like

Universities, Warehousing Corporation, Dairy Development Co-op.
Federation of Telangana State Government executing public works.
V. Famine Relief, Cyclone / Flood Relief Works entrusted to any of the

above Departments and Undertakings.
3. Omitted
4. Besides the functions described above, the State Public Works

Departments/Government undertakings have to take up works of Government
of India, as per guide lines of funding Agencies if entrusted, keeping in view
of the guidelines issued by Government of India in each case. The expenditure
shall be debited to Central Revenue, unless otherwise specified.
4
C – RECRUITMENT OF OFFICERS, SCALES OF PAY, ALLOWANCES,
ADVANCES, LEAVE, ETC.
5. The rules governing the recruitment policy of Government, pay,

allowances advances etc; as defined in the appropriate services rules, namely
Telangana State & Subordinate service rules, Telangana State Ministerial
services rules and Telangana State last grade service rules shall apply. The pay,
allowances, loans and advances etc; applicable are defined in Telangana State
Financial code and the amendments, orders issued by Government from time
to time. For recruitment, the special rules of respective Departments shall
apply.
The President of India has in exercise of powers conferred by clauses 1

and 11 of Article 371-D of the Constitution of India made the Telangana State
Public Employment (Organisation of Local Cadres and Regulation of Direct
Recruitment) Order, 1975, providing among other things, for the organisation
of Local Cadres in respect of posts under the Government of Telangana State
for the allotment of persons holding such posts to the local cadre to be so
organised.
As per Article 371-D, the State of Telangana consists of two zones for
the organisation of the local cadres.
The cadre upto Deputy Executive Engineer is a zonal cadre and the
cadre from Executive Engineer is a State cadre.
D – DUTIES OF OFFICERS OF THE PUBLIC WORKS DEPARTMENT
I. Engineer-in-Chief (Administration)
6. Each Department will have one or more Engineers-in-Chief. The

senior most Engineer-in-Chief will deal with administration of the
Department. In addition, he may also deal with one of the functional wing of
the Department. Engineer-in-Chief (Administration) shall be responsible to the
Government for efficient work in the Department. Other Engineers-in-Chief
and Chief Engineers will deal with other wings in the Department and are
responsible professional advisors to the Government in all matters relating to
their Department / wings as the case may be.
The Engineer-in-Chief dealing with the administration has powers to

appoint on selection by Telangana State Public Service Commission or
competent authority and dismiss Deputy Executive Engineer, Assistant
Executive Engineer/Assistant Engineer and other technical subordinates duly
following the relevant services rules in force.
5
The Engineer-in-Chief, In charge of Administration has powers to
make temporary transfers of subordinates in special cases between the services
of executive, draughtsman (technical subordinates) and to grant them
officiating pay in such cases. Permanent transfers from one service to other
should not be made.
The Engineer-in-Chief (Administration), I&CAD Department, being

the Chairman of Board of Chief Engineers shall convene Board of Chief
Engineers Meetings.
The Committee of following Engineer-in-Chief and Chief Engineers of

I&CAD Department headed by the Engineer-in-Chief, I&CAD (Admn.) will
examine the proposals and accord hydraulic clearances to all the Irrigation
projects.
(i) Engineer-in-Chief, I&CAD (Admn.) …. Chairman

(ii) Chief Engineer, Hydrology …. Member
(iii) Chief Engineer, Inter State & Water Resources ….Member
(iv) Chief Engineer, Minor Irrigation …. Convener
(v) Any Special Invitee (on request of the Chairman)
The Engineer-in-Chief (Admn.) shall also coordinate the activities of

other Engineers-in-Chief/Chief Engineers of the Department concerned in
respect of specific subjects such as plan programmes, external aided projects,
dam safety aspects, etc., achievement of targets, monitoring of projects in the
Department. He is empowered to inspect any work in the department and issue
inspection notes and guide lines. He can discuss with the other Engineers-in-
Chief/Chief Engineers of the Department and advise them on technical
problems pertaining to works in the Department.
A Human Resource Development (HRD) Unit with a Superintending

Engineer / Executive Engineer should be constituted in each Engineering
Dept., under the Engineer-in-Chief (Admn.) / Chief Engineer for developing
specialized skills needed for the Department and for identification of training
needs.
Where there is no post of Engineer-in-Chief in the department, the

senior most Chief Engineer will deal with the administration of the
department.
7. It is the duty of the Engineer-in-Chief dealing with the

administration to recommend to the State Government, removals, transfers,
and postings of Chief Engineer, Superintending Engineers and Executive
Engineers. The Engineer-in-Chief in charge of Administration and
6
establishment is empowered to post and transfer Deputy Executive Engineers
and subordinate officers in his Department.
I (a). Engineer-in-Chief / Chief Engineer
8. The Chief Engineers dealing with their wings of the Department

are responsible professional advisors to the Government in all matters relating
to their Department/ Wings as the case may be.
The Engineer-in-Chief/Chief Engineers will exercise a concurrent

control, with the Audit officer, over the duties of the officers of the
Department in connection with the maintenance of the accounts and will give
all legitimate support to the Audit Officer in enforcing strict attention to the
regulations concerning the disbursement of money, the custody of stores and
the submission of accounts. He will have no authority over the Audit Officer
in regard to audit matters but will have a claim on him for assistance and
advice in matters relating to accounts and finance. At the same time the
Engineer-in-Chief/Chief Engineers should arrange that the Audit Officer is
kept fully cognizant of all proceedings and proposals, to enable the latter to
fulfill his functions.
9. The Engineer-in-Chief/Chief Engineers will prepare, annually, the

portion of the budget estimates relating to the works under his control, and as
soon as possible after the close of each year, prepare a report of the progress
made during that period on the public works under his charge, giving a brief
but clear account of the operations of the Department. The general supervision
and the control of the assessment of such irrigation and navigation revenue as
are collected in the Public Works Department will rest with the concerned
Engineer-in-Chief / Chief Engineers, who should frame the necessary
estimates and watch the progress of realizations during the year.
10. It will be the duty of the Engineer-in-Chief/Chief Engineer to see

that the budget allotments of the year are fully expended, in so far as is
consistent with general economy. He will be responsible for ensuring that any
money which is not likely to be needed during the year is promptly
surrendered, so as to allow its appropriation for other purposes by the proper
competent authority.
11. When any military works are placed under the administration of
the Public Works Department, questions relating to military details will be
referred by the Engineer-in-Chief/Chief Engineer to the General Officers,
Commanding Divisions or Brigades. The Engineer-in-Chief/Chief Engineer
may correspond direct with the heads of departments on all matters relating to
details of buildings or works appertaining to those departments.
7
12. Each Engineer-in-Chief/Chief Engineer is responsible for all
important structural designs approved by him. The Superintending Engineer
concerned is responsible for the technical features namely investigation,
survey and field data of all designs submitted to the Engineer-in-Chief/Chief
Engineer for approval of designs. For any defect or lapses identified
subsequently in designs approved by him the Engineer-in-Chief/Chief
Engineer is responsible.
(a) For works falling under his purview of technical sanction, the
Engineer-in-Chief/Chief Engineer should inspect site of works for works
costing Rs.1000 lakhs and above before according technical sanction. The
inspection report should be thorough and detail, covering.
(i) The suitability of site

(ii) Suitability of foundations
(iii) Adequacy of design
(iv) Soils and materials (qualitative and quantitative) and leads
(v) Soil classification of trial pits up to rock level
(vi) Dewatering
(vii) Land acquisition, subject to advance possession
(viii) Forest clearance etc/ formal concurrence or recommendation
of conservator of forests
(ix) Impact on the environment (see Appendix-XXVI)
Note 1:- A suitable check slip to accompany estimate (for technical sanction)
would be prescribed to have better and transparent check over the
provisions in the estimate.
Note 2:- Only after the Engineer-in-Chief/Chief Engineer is thoroughly

satisfied on all the above aspects that the project is feasible and is
also capable of immediate execution and the estimate represents a
true and correct picture of the work involved, he should accord the
technical sanction.
(b) It is the duty of the Engineer-in-Chief/Chief Engineer to inspect the

important works and their components costing more than Rs.500 lakhs and see
that the execution is done as per standards specified and to issue inspection
notes with a specific mention on the quality of work.
(c) The Engineer-in-Chief/Chief Engineer has to obtain a report from

the concerned Superintending Engineer ensuring that the maintenance and
repairs to the Reservoirs/Anicuts/Barrages, Gates and Canals are carried out
properly and gates tested for their proper functioning before on-set of
monsoon every year.
8
(d) The Engineer-in-Chief/Chief Engineer shall be responsible for
keeping up-to-date list of registered contractors under appropriate class and
also the list of black listed contractors (including those black listed at the
instance of the Government) and circulate the list quarterly to the Engineer-in-
Chief/Chief Engineers of all Engineering Departments. The Engineer-in-
Chief/Chief Engineer will also circulate every quarter a list of additions and
revocations during the previous quarter.
(e) For effective process automation of work flow based system

monitoring in the Dept., the Engineer-in-Chief/Chief Engineer shall enter the
contractor details in Contractor Master for the registration done at his level
and validate all the details of estimates, sanctions, progress etc. made by his
sub-ordinates as per rules. The Engineer-in-Chief/Chief Engineer shall ensure
that adequate training is given to all the concerned Assistant Executive
Engineers/Assistant Engineers, Deputy Executive Engineers, Executive
Engineers in ensuring the online system is fully functional and operational.
He shall also ensure that the Department server is fully integrated with the
Works & Projects Dept. server of the Finance Department to ensure the online
submission of bills (G.O.Ms.No.91 PR&RD (Projects-II) dated 09-10-2015).
(See Appendix-XXV)
I (b). Commissioner of Tenders
The Commissionerte of Tenders is a State level body and shall function

under the administrative directions of Principal Secretary/Secretary of I&CAD
Department.
The Commissionerate of Tenders is constituted headed by the

Engineer-in-Chief (Administration Wing), I&CAD as Commissioner in
G.O.Ms.No.3, I&CAD(Reforms) dept. dt.15-7-2014 and G.O.Ms.No.12,
I&CAD (Reforms) Dept., dt.28-1-2015, with a view to improve the existing
tender procedures, finalization and acceptance of tenders costing more than
Rs.10 crores of all Engineering departments. Once finalized, the tenders will
be communicated to the Engineer-in-Chief/Chief Engineer of concerned
department.
Commissionerate of Tenders shall deal with the registration of Special

Class and Class I Contractors (G.O.Ms.No.4, I&CAD (Reforms) Department,
dt.15-7-2014).
Commissionerate of Tenders shall also deal with the tender reforms.
9
I (c). Chief Architect/State Architect
The Chief Architect/State Architect shall design the public buildings,

major or minor including additions, modifications to the existing buildings.
These buildings shall be designed keeping in view the functionality, safety,
economy, aesthetic, ecological and environmental factors and need based
adopting the concept of green buildings.
He is responsible for discussions / presentations about the architectural

works of the department with the Government or with other Head of
Departments / Chief Engineers of various disciplines.
He shall guide and approve schematic planning and macro level

designing of major projects/schemes/land use plans, etc., and inspect the sites,
ensure to monitor overall construction activities are done as per architectural
drawings and specifications.
He shall upgrade the working capability of the department by

introducing latest technology, software and training programme, and act as
coordinator for the various services relating to construction activities such as
civil works/air conditioning /electrical layouts/acoustics/fire fighting, etc.
I (d). Chief Technical Examiner
The Chief Technical Examiner in the rank of Chief Engineer shall

check up on orders of Government, or suo moto all works, status of adherence
and deviation from agreements, standards, etc., report on unauthorised and
dishonest dealings, evasions, offences, etc., pertaining to the respective
Engineering department.
The Chief Technical examiner shall also assist investigation by

vigilance departments including Anti Corruption Bureau on request or
reference. He shall act as Technical and efficiency Audit Chief for the works
of respective Engineering department. (G.O.Ms.No.264, Irrigation (Ser.II)
Department, dt.8-6-1984)
I (e). Chief Engineer (Central Designs Organisation)
1. The Central Designs Organisation (CDO) has the responsibility

of structural design of all components of major and medium and lift irrigation
projects and other appurtenant structures incorporating State of art
engineering practices and technology and relevant Bureau of India Standards
(BIS) codes, Indian Road Congress (IRC) codes, Central Board of Irrigation
and Power (CBIP) manual.
10
2. The CDO shall be responsible for contributing to the
consultation process of BIS for framing new Codes and handbooks and thus
setting standards for the Construction Industry as a whole.
3. The CDO offers its services in preparing several technical

documents/reports such as Handbook on Retrofitting, Design Manuals, Flood
Monitoring Manuals, and seismic assessment reports of critical structures.
CDO also develops computer aided design and planning software such as
Integrated Analysis & Designs.
4. The CDO shall also inspect all major, medium irrigation

projects and National Register of Large Dams (NRLD) and suggest suitable
safety, remedial measures.
5. The CDO shall assist the project authorities for preparation of

Emergency Action Plan (EAP) for dams as per Central Water Commission,
Dam Safety Organisation guidelines. (See Appendix-XXVII).
I (f). Chief Engineer (Quality Control)
The Chief Engineer, QC is an independent wing, who visit the works

periodically to verify and report on: (i) implementation of Quality Assurance
Manual; (ii) extent of control exercised by the contractor and the employer (or
supervision consultant); (iii) compliance with specifications and provisions of
the contract; (iv) findings of critical analysis of test results, deficiencies
observed and suggestions for improvement, quality index, compliance with
previous observations, etc. The quality audit is to be based on the observations
during the site visits, examination of documents, carrying out of certain
random checks and independent tests, checks on quality etc.
In addition to checks on quality to be exercised by personnel in charge

of construction, the Chief Engineer, Quality Control shall check the works
with regard to quality and adherence to specifications. The schedule of
inspections shall be prepared on the basis of cost/ magnitude of work, its
importance, and whether it is construction or maintenance work. The
inspection shall be carried out in the presence of field staff.
The quality control wing shall carry out the inspection systematically,
check the quality of work at the prescribed frequency or when so directed, and
submit reports of test results to the Engineer-in-Charge, with copies to the
concerned Superintending Engineer and Chief Engineer, for further action, if
any.
Quality control wing shall review outstanding points of previous

inspection in every subsequent inspection. In case any work, for which the
11
quality control wing had given okay report, is subsequently found to be sub-
standard, the official concerned, besides those in charge of execution, shall
also be held responsible for the relevant segment and called upon to explain.
The Chief Engineer, Quality Control shall also review, the action taken
to correct deficiencies, to verify compliance and only then a closure report
issued for payment of final bill. (See Appendix-XXVIII).
I (g). Chief Engineer (Interstate & Water Resources)
(1) The Chief Engineer, ISWR is responsible for maintenance of data

on all water resources, utilisations etc., in all interstate river basins.
(2) The Chief Engineer will keep the records of interstate river water
disputes, minutes of arguments and discussions before the Tribunals and the
Courts.
(3) The Chief Engineer will assist in drafting Memorandum of
Understandings (MOU) and Agreements between co-basin States on sharing
of waters and for construction of new projects.
(4) Attending Tribunals, Supreme Court at New Delhi along with
legal team, in regard to the river water disputes.
(5) Appraising the latest status of hearings in Tribunal, Supreme
Court cases etc., to the Government i.e. Hon’ble Minister, Secretaries to the
Government, etc.
(6) Identifying the projects required to present the case before
Tribunal.
(7) Involves in giving final shape to the notes / studies / reports
required to be prepared in favour of the State and appraising the same to the
Technical Advisory Committee (TAC) and legal team to advice appropriate
action in the interstate matters.
(8) Scrutinising and approving the statements / documents / model
studies / technical papers.
I (h). Commissioner, Command Area Development Authority (CADA)

The Commissioner, CADA under section 4(1) of Telangana State
Irrigation Utilisation and Command Area Development Act 1984 (Act No.15
of 1984) and G.O.Ms.No.8, Irrigation Utilisation and CAD (VI) Dept., dt.2-2-
1985 shall exercise the following powers and perform the functions in respect
of areas for which the Command Area Development Authorities are
constituted.
12
(1) The Commissioner shall take necessary steps for an accelerated
increase in Agricultural production,
(2) Shall supervise, guide and review the works,
(3) Shall function as Head of the Department and exercise the
powers and perform the functions in that capacity,
(4) Shall also lay down all details and decide matters according to
the general directions of the Government,
(5) Shall also review the work of the Collectors, and the
Administrators and coordinate their functions and other departments and
agencies connected with Command Area Development work,
(6) Shall also deal with all problems of ayacut development
(7) Shall be in overall charge of implementation of the principles of
localisation which shall be decided by the Government,
(8) Shall have the power to issue such directions or instructions from
time to time to the District Collectors, Irrigation Officers, Land Development
Officers and Pipe Committees as may be necessary,
(9) Shall coordinate the work of various departments engaged in the
systematic development of ayacut,
(10) Shall be responsible for taking expeditious action of the speedy
redressal of public grievances.
The Commissioner may from time to time delegate such of the powers
which are necessary for carrying out the systematic land development
effectively and speedily to the administrators of the command areas.
II. Superintending Engineer
13. The administrative unit of the department is the circle, which is

headed by the Superintending Engineer. He is responsible to the Engineer-in-
Chief/ Chief Engineer for the administration of circle. He is also responsible
for administration and general professional control of public works in his
circle.
14. It is the duty of the Superintending Engineer to inspect the

important works in his circle, to satisfy himself that the system of management
is efficient and economical, that regulations as regards to works, stock and
accounts are strictly observed, and that the executive and administrative work
of the circle is satisfactorily performed.
(a) For works falling under the purview of technical sanction, the
Superintending Engineer should inspect the site of works before according
technical sanction. For the works costing Rs.100 lakhs and above, the
13
Superintending Engineer should also inspect the site of work and recommend
for according technical sanction. The inspection report should be thorough and
detail, covering.
(1) The suitability of site

(2) Suitability of foundations
(3) Adequacy of design
(4) Soils and materials (qualitative and quantitative) and leads
(5) Soil classification of trial pits up to rock level
(6) Dewatering
(7) Land acquisition, subject to advance possession
(8) Forest clearance etc/ formal concurrence or recommendation
of conservator of forests
(9) Impact on the environment
Note 1 : A suitable check slip to accompany estimate (for technical sanction)

Note 2 : Only after the Superintending Engineer is thoroughly satisfied on all

the above aspects that the project is feasible and is also capable of
immediate execution and the estimate represents a true and correct
picture of the work involved, he should accord the technical sanction.
(b) It is the duty of the Superintending Engineer to inspect all

works costing more than Rs. 50 lakhs and their components and see that the
execution is done as per standards specified and to issue inspection notes with
a specific mention on the quality of work.
(c) The Superintending Engineer should inspect all reservoirs/

anicuts/barrages in his circle and see that the maintenance and repairs are
carried out properly and gates tested for their proper functioning before on-set
of monsoon in every year and send a report to the Engineer-in-Chief/Chief
Engineer.
(d) It is the duty of the Superintending Engineer to hold monthly

review meeting on progress of works with the Executive Engineers of his
circle.
15. It will be his duty to watch and control the rates paid for work
and he may require an Executive Engineer, to report to him such details of
expenditure as he may desire.
16. It is his duty to satisfy himself that the staff employed is

actually necessary and adequate, and that the Divisional and Sub-divisional
14
Officers attend personally to their primary accounts. He will inspect each
Divisional Office once a year and report thereon to the Engineer-in-
Chief/Chief Engineer.
(a) For effective process automation of work flow based system

monitoring in the circle, the Superintending Engineer shall enter the contractor
details in the contractor master for the contractors working in the circle and
validate all the details of estimates, sanctions, progress, etc. made by his
subordinates. He shall also capture the agreement details entered at his level
duly monitoring the functions of his subordinates at appropriate levels.
(G.O.Ms.No.91, PR&RD (Projects-II) dated 09-10-2015).
17. The Audit Officer and Superintending Engineer should assist

each other in rendering the management of departmental accounts as perfect as
possible. To this end, during his inspections of divisional offices, the
Superintending Engineer will examine the divisional registers and other
accounts and measurement books, the mode of preparation of estimates,
contractors accounts and agreements, the system of recording plans and papers
and office work generally. He is expected to communicate freely and
personally with Executive Engineers and to advise them in the performance of
their duties.
18. Superintending Engineers are empowered to transfer and post

Assistant Executive Engineers / Assistant Engineers within their circles. In the
case of office and petty establishments borne on divisional sanctioned cadre
strength, it should be seen that these cadre strength are not exceeded without
proper authority. It will also be their duty to recommend removals and
transfers of Executive Engineers, Deputy Executive Engineers and Assistant
Executive Engineers / Assistant Engineers from their own circles.
19. All annual confidential reports on Engineers and Subordinate

establishments will be noted on by the Superintending Engineer before
submission to the Engineer-in-Chief/ Chief Engineer. He will bring to the
notice of the Engineer-in-Chief / Chief Engineer cases of incompetence or
disqualification for public duties. In like manner he will bring prominently
forward all instances of extraordinary zeal and ability.
He will also have power to appoint, dismiss and control the drawing
and the ministerial staff of the circle, the last grade servants of his office, and
the work charged establishments. Appeals will lie from any order of
punishment passed by a Superintending Engineer to the Engineer-in-Chief /
Chief Engineer.
20. The Superintending Engineers are responsible for preparation

and approval of designs and structures costing within the powers of his
15
technical sanction. The Executive Engineer is responsible for the technical
features namely investigation, survey and field data of all designs submitted to
the Superintending Engineer.
For any defects or lapses identified subsequently in designs approved

by him, the Superintending Engineer is responsible.
21. The Superintending Engineer should generally supervise and

control the correct assessment and realization of such revenue as is assessed or
collected in the Public Works Department – vide Paragraph 254 of T.S. Public
Works Account Code.
22. The Superintending Engineer is authorised to correspond direct

with any of the local authorities, civil or military, within his circle. He will
address General Officers, Commanding Divisions or Brigades through their
Staff Officers and all other officers direct.
23. The Superintending Engineers of Public Health and Municipal

Engineering Department shall be vested with statutory powers to inspect all
municipal works including roads in their respective jurisdictions and take
appropriate action in respect of quality of works.
II (a). Deputy Engineer-in-Chief (Admn)/ Deputy Chief Engineer (Admn)

(in the rank of Superintending Engineer)
The duties and responsibilities are :

(1) Posting and transfers of all Deputy Executive Engineers
including appointment of Assistant Executive Engineers / Assistant Engineers
with the approval of the Engineer-in-Chief.
(2) Promotions to the category of Assistant Executive Engineers
and also promotions to the category of Assistant Engineers from the category
of Technical Officers.
(3) Maintenance and review of confidential reports of all Deputy
Executive Engineers, Assistant Executive Engineers and Assistant Engineers
and communication of adverse remarks.
(4) Commencement and completion of probation of Deputy
Executive Engineers (which are clear cases not involving extension and
termination of probation) with the approval of the Engineer-in-Chief and of all
non-Gazetted officers including Assistant Executive Engineers and Assistant
Engineers and including recruitment by the Telangana State Public Service
Commission to the posts of Assistant Executive Engineers and Assistant
Engineers.
(5) Sanction / approval of contingent bills/miscellaneous bills, etc.
16
(6) Sanction of increments including efficiency bar cases to all
non-Gazetted officers in the SGP/SPP-1 scales and leave sanctions upto six
months received from the unit / circle offices up to the cadre of Deputy
Executive Engineers.
(7) Establishment matters of office of the Engineer-in-Chief/ Chief
Engineer.
(8) Confirmation of all non-Gazetted officers including
Superintendents of Engineer-in-Chief/Chief Engineer Office.
(9) Service matters pertaining to circle Scale Establishment of
circle / unit officers except promotions.
(10) Sanction of additional charge allowance to all non-Gazetted
officers.
(11) Sanction of medical reimbursement bills of all cadres.
(12) Issue of no objection certificate to obtain passport upto the
cadre of Assistant Engineers/ Assistant Executive Engineers.
(13) Delegation of powers to temporary Executive Engineers and
Dy. Executive Engineers to exercise the powers of permanent officers in these
cadres which are covered by codal rules.
(14) Deputation to foreign service, etc., of all categories in non-
Gazetted establishment.
(15) Charge sheet cases of all non-Gazetted staff except major
penalties such as removal, reduction of pay and rank, dismissal, etc.
(16) Correspondence relating to update gradation list of Gazetted
officers (which are clear cases) and Assistant Executive Engineers and
Assistant Engineers.
(17) Inspection reports of division and circle offices.
(18) All pension cases including gratuity except those involving
reduction of pension of NGOs.
(19) Correspondence relating to audit objections.
(20) Correspondence relating to G.S.C. rules.
(21) Preparation of budget proposals (plan/non plan establishment
of office).
(22) Correspondence relating to court cases and vigilance cases upto
Assistant Executive Engineers / Assistant Engineers and Non Gazatted
Officers.
(23) Permission for acquisition of movable and immovable
properties upto the level of Assistant Executive Engineers.
17
(24) To circulate all Government orders and Government memos to
the subordinate offices.
(25) All service matters relating to ministerial and drawing branches
including promotion to the post of Superintendents (except cases involving
relaxation rules.)
(26) Sanction of G.P.F. advance and submission of GPF final
proposals upto the level of Deputy Executive Engineers.
(27) Sanction for purchase of stationary and furniture including
furniture for the subordinate offices.
(28) All appeals and cases of ministerial establishment, drawing
branch allegations and last grade services.
(29) All other files which are in the sanction powers of Engineer-in-
Chief / Chief Engineer will be routed through the Deputy Engineer-in-Chief /
Deputy Chief Engineer.
Note : The powers delegated are subject to following the rules and procedures
laid down in relevant service rules, etc.
II (b). Superintending Engineer (Quality Control)
(1) The Superintending Engineer, Quality Control through the QC

divisions shall verify quality of works in accordance with contract
specifications and this verification shall be implemented through QC divisions
for all bill of quantities items using random sampling method.
(2) Shall review the material testing, construction methods,
upkeeping of QC records, etc. and advise for improvements.
(3) Shall undertake on a sample basis the follow up visits to verify
actual compliance with previously identified defects and recommendations.
(4) Shall prepare monthly reports documenting the tests
undertaken, problems identified and recommendations and the reports are
interalia, to specify the main aspects that need to be addressed and compliance
with the previous reports findings using suitable formats.
(5) Shall ensure that the results of QC tests conducted are
submitted along with the bills for processing payments.
(6) Shall monitor and control progress of work activities based on
the objections that were established in the work plan and shall monitor
milestones for completion or deviation. Monitoring involves enabling to
quickly recognize and take corrective action to elements that affect activities
and the coordination of the various tasks towards completion of the work.
18
(7) Shall be overall responsible for QC procedure for the work
under his charge.
(8) Shall assess remedial action required to avoid defects of the
nature mentioned in the inspection report.
(9) Shall closely monitor the QC aspects of all works under
progress so as to ensure that not only QC is applied at all stages of
construction, but also authentic records are kept of the same.
II (c). Superintending Engineer (Electrical)
(1) The Superintending Engineer, Electrical shall inspect major

installations and works which require his advice and issue inspection notes.
(2) Shall suggest and implement technical innovation in the
execution of electrical works.
(3) Sanctioning all estimates within the powers delegated.
(4) Shall examine the quality of different makes of electrical
materials and prepare the list of approved makes for the guidance of
subordinate officers.
(5) Shall accord sanction for arrangements to related VVIP visits
and Government functions as per delegation of powers.
(6) Shall recommend schedule of rates for different items of works
involved for approval of Chief Engineer every year.
(7) Shall recommend specification of materials and works involved
in electrical works for approval by the Chief Engineer.
(8) Shall approve and finalise the electrical designs and drawings
(9) Shall conduct inspection for approval to workshops / factories
where electrical panel, materials are manufactured.
(10) Shall implement energy conservation methods.
(11) Shall participate in all State level meetings where electrical
matters are involved.
(12) Shall assist the Chief Engineer in all matters relating to
electrical works.
(13) Shall ensure that the estimates of electrical services are
prepared on sound basis and in accordance with the provisions of National
Buildings Code 2005 as also Energy Conservation of Building Code (ECBC)
wherever applicable.
19
(14) Shall be responsible for efficient and timely execution of
electrical works, and ensure that their progress keeps pace with the progress of
civil works.
(15) Shall see that preventive, periodic and routine maintenance of
all electrical installations and appliances are carried out effectively and at the
right time, and complaints of the user shall be redressed promptly.
(16) Shall inspect the works and see that the system of their
execution and management is satisfactory, that requisite site records are being
maintained and that all procedures for safety of equipment and personnel are
being duly followed.
II (d). Superintending Engineer (Mechanical)
(1) Administrative head of mechanical wing and responsible to the

Engineer-in-Chief/Chief Engineer, CDO for the administration and technical
control.
(2) The administration of division offices and shall have the same
administration and technical powers on par with the Superintending Engineer,
Civil.
(3) To accord technical sanction of the works taken up by the unit
relating to Hydro Mechanical works including gates in respect of other works
he will prepare estimates and communicate to the Chief Engineer, project
authorities for approval.
(4) To prepare tender documents of hydro mechanical including
gates and allied works as per the requirements of the project.
(5) To inspect hydro mechanical including gates and allied works
during manufacture, installation, testing the specification project/certification
and furnish detail report to the Chief Engineer and project authorities.
(6) To advise and monitor activities to overcome emergency
situation if any, arising due to malfunction or failure of gates.
(7) Associate as a member in procurement process of hydro
mechanical works including gates for all the circles/ Chief Engineer of
projects.
(8) To prepare detailed operation and maintenance manuals of
hydro mechanical including gates and other structures of all projects. Furnish
standards and schedule of rate in respect of hydro mechanical and allied
structures to the Board of Chief Engineers (BOCE).
(9) On request of the project authorities, the Superintending
Engineer shall associate in preparing survey report for disposal of the
machinery and equipment as per the procedure.
20
III. Superintendent of Works
24. Deleted.
IV. Executive Engineer
25. The executive unit of the department is the division, in charge

of an Executive Engineer, who is responsible to the Superintending Engineer
for the execution and management of all works within his division. (See
Appendix-XIX)
(a) For works falling under the purview of technical sanction, the
Executive Engineer should inspect the site of works before according technical
sanction. For the works costing Rs.50 lakhs and above, the Executive
Engineer should also inspect the site of work and recommend for according
technical sanction. The inspection report should be thorough and detail,
covering:
(i)
The suitability of site
(ii)
Suitability of foundations
(iii)
Adequacy of design
(iv)Soils and materials (qualitative and quantitative) and leads
(v)Soil classification of trial pits up to rock level
(vi)Dewatering
(vii)Land acquisition, subject to advance possession
(viii)Forest clearance etc/ formal concurrence or recommendation of
conservator of forests
(ix) Impact on the environment
Note 1: A suitable check slip to accompany estimate (for technical sanction)

Note 2: Only after the Executive Engineer is thoroughly satisfied on all the
above aspects that the project is feasible and is also capable of
immediate execution and the estimate represents a true and correct
picture of the work involved, he should accord the technical sanction.
(b) The Executive Engineer should inspect works costing upto

Rs.50 lakhs before technical sanction is accorded by the competent authority.
(c) It is the duty of the Executive Engineer to inspect the important

works and their components and see that the execution is done as per
standards specified and for any defective execution he will be held responsible
for works executed in his division.
21
(d) It is the duty of the Executive Engineer to comply with
inspection reports of higher officers and submit compliance report within
reasonable time, depending on the gravity of the situation or as stipulated by
the inspecting officers.
(e) The Executive Engineer should inspect all reservoirs/anicuts/

barrages/ canals/ buildings/bridges in his control and take all steps to carry out
maintenance and repairs and get the gates tested for their proper functioning
before on-set of monsoon prior to June in every year and submit report to the
Superintending Engineer.
(f) The Executive Engineer shall make all arrangements and fix up
responsibilities to the Deputy Executive Engineers and subordinate staff for
the flood management during rainy season for the safety of the reservoirs /
anicuts / barrages / canals / bridges / buildings.
(g) For effective process automation of work flow based system

monitoring in the division, the Executive Engineer shall enter the contractor
details in Contractor Master for the contractors working in the division. He
shall validate all the details of estimates, sanctions, progress etc. made by his
sub-ordinates and shall capture agreement details entered at his level. He
should also pass the bills and forward the bills to the Pay and Accounts Officer
duly following the departmental procedures. (G.O.Ms.No.91, PR&RD
(Projects-II) Department, dated 09-10-2015).
26. An Executive Engineer can receive positive orders only from

his own departmental superiors, the head of the administration, or other civil
officers duly authorised.
27. The Executive Engineer is responsible that proper measures are

taken to preserve all the buildings and works in his division, and to prevent
encroachment on Government lands in his charge. He must keep accurate
plans of all Cantonment or other Government lands borne on the Public Works
Department registers and ensure that his subordinates are acquainted with the
boundaries.
In case encroachments of lands relating to local bodies, the local

bodies themselves are responsible.
28. The Executive Engineer should insist his subordinates on

periodical inspections of all vacant lands in charge i.e., lands which were
acquired or set apart for particular objects and which are still unoccupied, the
particular objects not having been fulfilled and lands pertaining to
Government Buildings which are not enclosed by compound walls or fences
made in proper time with a view to prevent encroachments thereon. So far as
22
lands pertaining to Public Works Departments dealing with the works such as,
channels, canals, drains, tanks, tank-beds, road berms, irrigation and road
works are concerned, the Executive Engineers should report about
encroachments to Revenue Department and the Revenue Department will
safeguard against such encroachments.
All lands should be demarcated, wherever it has not been done, and
this work should be carried out by the subordinates of the P.W.D. in
consultation with the Officers of the Revenue Department.
The land acquired for a public purpose under the Land Acquisition Act
shall be utilized for the same purpose for which it was acquired as far as
possible. In case, the land is not required for the purpose for which it is
acquired due to any reason, the land shall be utilized for any other public
purpose, as deemed fit, including afforestation. (G.O.Ms.No.783, Rev dated
09-10-1998)
29. Every Executive Engineer should immediately report to the

Chief Engineer through the Superintending Engineer and the Collector of the
district, any serious loss of immovable property, caused by any accident or
unusual occurrence as required by Article 299 of the T.S. Financial Code,
Vol.I.
30. Executive Engineers may transfer subordinates (other than

Deputy Executive Engineers) from one station to another within their
respective divisions without reference to superior authority unless otherwise
barred by the orders of the higher authorities. The transfers will be reported in
the ordinary course to the Superintending Engineer.
31. An Executive Engineer is prohibited from commencing any

work or expending any public funds, without the sanction of competent
authority or from making any other than trifling deviations from sanctioned
designs in the course of execution, except in case of emergency like natural
calamities, etc.
32. It is the duty of the Executive Engineer to close accounts

immediately after completion of works and prepare and submit the completion
report.
33. The Executive Engineer will exercise efficient control over his
Divisional Accounts Officer. The Executive Engineer and Divisional Accounts
Officer are responsible for the correctness of the original record of cash and
stores, receipts and expenditure. The Divisional Accounts Officer is also
responsible for the correct compilation of the accounts.
23
34. The Executive Engineer and Divisional Accounts Officer are
responsible to see that the accounts of the division are not allowed to fall into
arrears; but if arrears or confusion arises which in his opinion cannot be
cleared without the assistance of the Accountant General / Joint Director of
Works Accounts, the Executive Engineer should at once apply for such
assistance.
35. The Executive Engineer has a right to seek the advice of the
Accountant-General/Joint Director of Works Accounts in all matters connected
with the accounts of his division or the application of Financial Rules and
Orders concerning which there may be any doubt. It will usually be desirable,
however, that he should first obtain the advice of the Divisional Accounts
Officer who is specially trained for this duty, and this should be done in
writing in all cases of importance.
36. The Executive Engineer is primarily responsible for reporting

without delay, supported, if necessity, by a working estimate, the probability
of any excess over estimates, all important liabilities not brought to account
being noted and for the prompt revision of estimates when necessary.
Note 1:- The Executive Engineer need not submit work slips in cases in
which he has power to pass finally excesses over estimates but
should sanction work slips and keep them on record.
Note 2 :- Work slips and agreements after completion are purposeless.
Note 3 :- The provisions of the above paragraph will be relaxed in the case of
the famine relief works, but this does not relieve officers form the
responsibility of obtaining the necessary sanction to a revised
estimate and additional appropriation as soon as they can foresee
how an estimate is likely to be exceeded.
37. The Executive Engineer is responsible for the detailed

assessment of such revenue as is collected through the P.W.D. within his
division, and will maintain such records and accounts for the purpose as may
be prescribed — vide Chapter IX, Telangana State Public Works Account
Code.
38. The Executive Engineer is responsible that the surveying and

office equipments in his division are properly cared, and will report on their
condition to the Superintending Engineer at the end of each working season.
Any injury to the instruments due to neglect or carelessness should be made
good at the expense of the officer or subordinate responsible for the damage.
24
39. The Executive Engineer is responsible for the purchase of all
stores required for his Division, subject to provision of store rules laid down in
Chapter VII of Telangana State Financial Code, Vol-I. He is also responsible
for the care and disposal of all stores in the Division - Paragraphs 177 and 178
of Telangana State Public Works Account code.
40. The Executive Engineer may dispose of temporary buildings or

structures not required for and charged to works – vide Paragraph 236 of
Telangana State Public Works Department Code.
41. The Executive Engineer is empowered to sanction all leaves

(other than Special disability leave) to all the subordinate staff below the rank
of Deputy Executive Engineer in accordance with leave rules.
42. It will be the duty of the Executive Engineer, Roads &

Buildings to furnish Treasury and Sub treasury Officers after due inspection
with the certificate prescribed in Art. 9(b) of the Resource Manual, as to
security of strong rooms used or proposed to be used for the storage of coin.
43. Deleted.
44. Deleted.
45. The Executive Engineer is responsible for the engineering

features, designs and the correctness of rates in estimates prepared or
sanctioned by him. The Technical subordinate who scrutinises the estimates
and designs is responsible for the calculation and correctness of the rates.
Responsibility for the designs approved by him shall rest with the Executive
Engineer. The Deputy Executive Engineer is responsible for the technical
features namely investigation, survey and field data furnished in the designs
approved by the Executive Engineer. For any defects and lapses identified
subsequently the designs approved by him, the Executive Engineer is
responsible.
(a) The Executive Engineer shall certify the green parameter for the
public buildings for Civil Engineering related criteria.
46. Deleted.
47. Deleted.
48. Deleted.
25
IV (a). Deputy Chief Engineer (Executive Engineer Cadre)
The duties and responsibilities are
(1) Scrutiny of estimates, preparations of designs and drawings
within the powers of Chief Engineer.
(2) Scrutiny of Tender schedules, and evaluation of tenders
(3) Scrutiny of extension of time (EOT) proposals.
(4) Arithmetical check of price escalation calculations
(5) Scrutiny of deviation statements / workslips / revised estimates
from technical perspective.
(6) Review of progress reports and monitor progress of works in
accordance with agreement clauses.
(7) Review of personal registers of Technical staff.
(8) Furnishing of information under Right to Information Act,2005
(9) Monitoring quality control observations and compliance reports.
(10) Assisting the Chief Engineer in the disposal of technical matters.
(11) Attending all the Chief Engineer’s level meetings / Secretariat
level meetings in the absence of Chief Engineer.
(12) Preparation of consolidated budget estimates of all circles.
(13) Correspondence related to audit objections / court cases.
(14) Circulate all Government Orders and Government Memos /
Circulars to the subordinate offices.
(15) All other files which are in the sanction powers of the Chief
Engineer shall be routed through the Deputy Chief Engineer.
(16) Distribution of letter of credit (LOC) authorisations for works
and grants for establishment.
IV (b). Deputy Superintending Engineer (Executive Engineer cadre)
(1) Deputy Superintending Engineer is the Drawing and Disbursing

Officer and administrative incharge of Circle Office.
(2) Scrutiny of estimates, preparation of designs and drawings within
the powers of Superintending Engineer. For the calculations and correctness
of rates the Deputy Superintending Engineer is responsible.
(3) Preparation of tender schedules, scrutiny and evaluation of tenders
and draft agreement.
26
(4) Scrutiny of extension of time (E.O.T) proposals.
(5) Arithmetical check of price escalation calculations.
(6) Scrutiny of deviation statements / workslips / revised estimates
from technical perspective.
(7) Preparation of progress reports and monitor progress of work in
(8) Review of personal registers of Technical staff / Ministerial staff.
(9) Furnishing of information under Right to Information Act, 2005.
(10) Monitoring quality control observations and compliance report.
(11) Assisting the Superintending Engineer in disposal of technical
matters/ service matters.
(12) Attending all the circle level meetings / district level meetings in
the absence of Superintending Engineer.
(13) Preparation of consolidated budget estimates of all the divisions
and circle.
(14) Correspondence relating to audit objections / court cases.
(15) Circulate all G.Os and Government Memos to the subordinate
offices.
(16) All other files which are in the sanction powers of Superintending
Engineer shall be routed through the Deputy Superintending Engineer.
IV (c). Executive Engineer (Quality Control)
(1) The Executive Engineer (Quality Control) shall ensure that all the
necessary QC tests are conducted at the prescribed frequency on the materials
used in the construction and are in accordance with the necessary Ministry of
Road Transport and Highways (MoRTH) specifications and BIS or IRC
standards.
(2) Shall inspect all the works from time to time during execution and
guide field Engineers and contractors on quality aspects of works, collection
samples and testing in the field laboratory.
(3) Strict supervision of work shall be enforced during all stages of
construction to ensure proper quality of work.
(4) Shall ensure that all tests on materials are carried out at the
construction site in a field laboratory which will be set up under the control of
the Executive Engineer.
(5) Shall ensure that the results of QC tests carried out are promptly
communicated to the Engineer-in-Charge for immediate compliance
27
(6) Shall ensure the consolidated test register duly signed by him to
division office soon after award of work.
(7) Shall ensure availability of the required test equipments for field
tests, as well as an updated copy of specifications, copies of agreement at sites
of works.
(8) All the information gathered as a part of QC such as
innovative/new/cost effective methods/ procedures developed/ adopted/
implemented, shortfalls, deficiencies, lessons learnt during the course of the
work shall be compulsorily documented and made accessible to all the officers
for dissemination.
IV (d). Executive Engineer (Electrical)
The Executive Engineer, Electrical shall be responsible for :
(1) Preparation of specification of materials and items involved in

electrification works for recommending to the Superintending Engineer
(Electrical) and keeping the specifications up to date, and verify the quality of
different makes of materials
(2) Inspection of all major installations and issuing inspection notes for
guidance
(3) Representing the department in conferences and meetings
concerning electrical works and to take follow up action
(4) Taking initiative in suggesting technical improvements and energy
conservative measures
(5) Sanctioning of all estimates within the powers delegated.
(6) Shall look to the safety aspects of all electrical systems during
construction, operation and maintenance phases
(7) Shall arrange that the lightening conductors on public buildings are
tested once in a year.
(8) Shall certify the green parameter for the public buildings for
Electrical Engineering related criteria.
IV (e). Executive Engineer (Mechanical)
(1) The Executive Engineer (Mechanical) is responsible to the

Superintending Engineer (Mechanical) for the execution and management of
all works of the division.
(2) Administration and management of all works of sub division and
distribution of works.
28
(3) To prepare and accord technical sanction to the estimates within his
jurisdiction and powers of sanction, works generally include manufacture,
installation and testing and also maintenance. If the estimates are beyond his
powers of sanction, he shall submit to the Superintending Engineer
(Mechanical) and for onward transmission to project authorities.
(4) To inspect the original and maintenance works of gates and allied
structures and furnish report/certification.
(5) To inspect quality control aspects of works relating to gates of
other project units and certification.
(6) To prepare draft tender documents for hydro mechanical (gates)
and allied structures and furnish to the project authorities through
Superintending Engineer (Mechanical).
(7) To equip and prepare to overcome possible emergency situation
arise due to malfunction/failure of gates in the projects.
(8) Inspect the surplus machinery and equipment of other divisions and
report the status of condition survey reports and disposal.
(9) To execute any other works allotted by the department, such as
Ganesh immersion, etc.
(10) To undertake pre-monsoon and post monsoon inspection of gates
and allied structures.
IV (f). Deputy State Architect (Executive Engineer Cadre)
(1) The Deputy State Architect shall assist the State Architect in the
performance of his duties and responsibilities.
(2) Shall be over all incharge of his zone with regard to technical
works.
(3) Shall be required to give architectural concepts of major projects.
(4) Shall guide and approve projects prepared by the Architects
working under him.
(5) Shall undertake periodical inspection of works under construction
relating to his charge and to satisfy that the buildings are being constructed
according to the drawings supplied by architect wing. In case of any
discrepancy he will bring the matter to the notice of the Engineers and the
State Architect.
(6) Shall hold meetings for clarification of proposed architectural
drawings with Site Engineers, Design Engineers and Electrical Engineers.
(7) Shall scrutinise all the plans prepared by the Architects working
under him before these are sent to Engineers for execution at site.
29
(8) Shall certify the green parameter for the public buildings for
architectural related criteria.
V. Deputy Executive Engineer

49. The division headed by the Executive Engineer is divided into
sub divisions incharge of Sub-divisional Officers. The sub divisions headed by
the Deputy Executive Engineer is divided into sections. The Sections are
headed by the Asst. Executive Engineer / Asst. Engineers.
The Deputy Executive Engineer is responsible to the Executive

Engineer for the management and execution of works within the Sub division.
No Sub division can be constituted without the sanction of the State
Government.
For effective process automation of work flow based system

monitoring in the Sub Division, the Deputy Executive Engineer is the
Validation Officer for the data entries done by the Assistant Executive
Engineer /Assistant Engineer and after due scrutiny that the data entered by
the Assistant Executive Engineer /Assistant Engineer is correct shall forward
the same to the Executive Engineer. Similarly he shall also verify and check
the bills raised for payment by the Assistant Executive Engineer/Assistant
Engineer (G.O.Ms.No.91 PR&RD (Projects II) dated 09-10-2015.
50. The Deputy Executive Engineer may impose fines on mazdoors

and lock and wharf lascars borne on the wok-charged establishment upto a
maximum limit of 25 percent of their monthly wages. The Deputy Executive
Engineers may also suspend them, submitting a copy of the order of
suspension to the Executive Engineer for information. Appeals from orders of
the Deputy Executive Engineers imposing these punishments will lie to the
Executive Engineer.
The Deputy Executive Engineer is responsible for the surveying and

office equipments in his sub- division and are to be properly cared, and will
report on their condition to the Executive Engineer at the end of each working
season. Any damage to the instruments due to neglect or carelessness should
be made good at the expense of the officer or subordinate responsible for the
damage.
V (a). Deputy Executive Engineer (Quality Control)
(1) The Deputy Executive Engineer (Quality Control) shall take care
of testing of materials for source approval, inspection and certification of
materials on receipt and testing of materials going into construction.
30
(2) Shall inspect the works assisted by the Assistant Executive
Engineer / Assistant Engineer under the guidance of the Executive Engineer,
Quality Control and conduct QC tests at periodical frequencies and submit
their inspection reports to the Executive Engineer, Quality Control for further
action.
(3) Shall ensure that QC is an effective and comprehensive process

that helps in achieving goals in public satisfaction and continuous
improvement.
(4) Shall review the material testing, construction methods, upkeeping

of QC records, etc. and advice for betterment of quality of work.
V (b). Deputy Executive Engineer (Electrical)
The Deputy Executive Engineer shall be responsible for:
(1) Inspection of electrical works and holding discussions with

concerned officials before finalizing the estimates.
(2) Inspection of electrical works during execution, exercising quality
control, check measuring works
(3) Check the arrangements of works related to VIP visits and
Government functions
(4) Representing the department in district level meetings and
conferences concerning electrical matters
(5) Taking initiative in suggesting technical improvement and energy
conservative measures.
(6) Shall ensure that the electrical works are properly executed and that
maintenance phase, electrical installations are duly checked, serviced and
maintained.
V (c). Deputy Executive Engineer (Mechanical)
(1) The Deputy Executive Engineer (Mechanical) is responsible to the

Executive Engineer for the execution of gates and allied works, original
(maintenance, quality control, etc.)
(2) Shall organise, plan and coordinate for smooth execution of works.
(3) Shall inspect the works of Assistant Executive Engineers/Assistant

Engineers under his sub-division and check measure as per codal provision.
31
(4) Inspect and check the hydro mechanical works (gates, etc.) in
manufacture, installation, quality control and testing at all critical stages and
shall ensure safe functioning.
(5) Shall be responsible for efficient and safe running of machinery

including equipment and tools to overcome any emergency conditions of gates
in operation.
(6) Organise quality control aspects of hydraulic gates and allied

equipment of other organisations as per the work distribution and inspect and
certify at all important stages of execution.
(7) Shall scrutinize estimates received from sections and correct as

necessary and submit to divisional officer.
(8) Shall consolidate the progress reports/quality control reports, etc.

received from sections and furnish the Executive Engineer in the time frame.
V (d). Assistant State Architect (Deputy Executive Engineer Cadre)
(1) The Assistant State Architect shall assist the Deputy State Architect
in the performance of his duties and responsibilities.
(2) Shall collect information regarding building programme and other

data from the client departments for whom the building is to be designed.
(3) Shall hold meetings with client departments / Engineers from time
to time in absence of Deputy State Architect.
(4) Shall prepare the preliminary design concepts of the projects and
also to get prepared the sketch design, working drawings and details of the
buildings along with broad specifications from the staff under his control.
(5) Shall call for structural, public health, sanitary and water supply
scheme and electrical installation from the respective Engineers for the
designs being done by him.
(6) Shall visit the site of construction wherever necessary and to send
commentary to Engineers as to the quality of work carried out by the
Engineers (in case of faults).
(7) Shall correspond directly with field Engineers in case of any

deviation being made from architectural plans at site with intimation to
Deputy State Architect.
32
(8) Shall be overall incharge of working group such as Senior
Architectural Assistant, Senior Draughtsman, Junior Draughtsman in field
offices.
(9) In case of additional duties in the head office the Architect will
assist the State Architect in procurement of stationary, drawing instruments,
furniture, books, modeling equipment, exhibition, decoration materials,
printing and drawing record, etc.
V (e). Personal Assistant to Executive Engineer (Deputy Executive

Engineer cadre)
(1) Personal Assistant to the Executive Engineer is the head of

Technical section.
(2) Scrutiny of estimates, preparation of designs and drawings for
works upto Rs.10.00 lakhs.
(3) Preparation of tender schedules, scrutiny and evaluation of tenders.
(4) Scrutiny of extension of time proposals.
(5) Arithmetical check of price escalation calculations.
(6) Scrutiny the work bills and deviation statements/work slips/revised
estimates from technical perspective.
(7) Preparation of progress reports and monitor progress of work in
(8) Review of personal registers of technical staff.
(9) Furnishing of information under Right to Information Act, 2005.
(10) Monitoring quality control observations and compliance report.
(11) Coordination with Division Accounts Officer (Works).
(12) Attending District Planning Committee / Zilla Praja Parishad
General Body / Standing Committee / any other meetings in the absence of
Executive Engineer.
(13) Assisting the Executive Engineer in technical issues.
(14) He shall prepare draft works budget proposal for the division.
Note : The above post can be manned by the Assistant Executive Engineer /
Assistant Engineer / Technical Officer as per sanction in the respective
division.
33
VI. Divisional Accounts Officer (Works)
The Divisional Accounts Officer (Works) referred to in Paragraphs 33

and 35 is appointed by the Government (Finance Department) and his
functions are described in the T.S. Public Works Account Code, Paragraphs
88-93 and 539-548.
VII. Assistant Executive Engineer/Assistant Engineer
The sections are headed by the Assistant Executive Engineers/Assistant

Engineers.
(1) Assistant Executive Engineer / Assistant Engineer is the initial unit

officer representing the Public Works Department in the locality. He should be
conversant with all the rules and regulations applicable to the Department, and
discharge his duties efficiently and well. He should develop tact in dealing
with the general public, members of other departments, his own subordinates
and superiors and the contractors and labour employed by the contractor.
The general outlook and spirit of work indicated above should be aimed
at by all Assistant Executive Engineers / Assistant Engineers to whatever
work they are posted, to ensure success in the long run.
(2) The Assistant Executive Engineer/Assistant Engineer of regular

section is the first responsible Public Works Department Officer on whose
efficiency a great deal depends. He is in charge of irrigation sources such as
major and minor tanks, rivers, canals, drains, buildings water supply schemes,
Highways, Public buildings etc,; under the control of the Department. The
Assistant Executive Engineer/ Assistant Engineer is entrusted with the
preparation of surveys, plans and estimates, construction of new works,
maintenance of works, water regulation and distribution of water, and disposal
of all references emanating from Public Works Department, Revenue and
other departments and local bodies.
(3) Assistant Executive Engineer/Assistant Engineers posted to special

sections are entrusted with special works, such as execution of major works or
some special jobs as recording gaugings in a river, construction of bridges,
road projects, water supply projects etc. in P.R. and P.H. Departments. These
sections have limited jurisdiction and have to concentrate on the work
entrusted to them for completion.
(4) The Assistant Engineers/Assistant Executive Engineers posted to

investigation sections, have to do lot of field work by way of reconnaissance,
taking preliminary surveys of the area to be investigated and take preliminary
levels, final levels, examine the nature of the terrain, soil investigation by
34
putting trials pits, traffic studies and prepare detailed drawings based on the
leveling and surveying, and frame proposals and work out hydraulic and
engineering calculations and finally prepare the estimate of the work including
a report to accompany the estimate. The work also involves collection of lot of
particulars such as rainfall statistics, runoff calculation, nature of crop raised,
period of each crop, availability of labour, density of population, their
occupation, economic resources, etc., connected with the work and deal with
subjects like land acquisition, rehabilitation, environmental aspects etc.
(5) The Assistant Engineers/Assistant Executive Engineers posted in

the technical sections of certain important offices have to examine the
proposals of schemes, designs and estimates received from other offices
critically from an engineering, financial and administrative point of view, so
that they may be sound, economical and workable.
(6) The work of a Assistant Executive Engineer/Assistant Engineer is

broadly classified as :
(a) Investigation, Preparation of plans and estimates for original

works and repairs work and their submission to the Deputy
Executive Engineer for obtaining sanction.
(b) Execution of works for which estimates are sanctioned as per
relevant specifications.
(c) Field testing of constructing materials.
(d) Preparation of bills for work done.
(e) Maintenance of accounts connected with the works.
(f) Attend to water regulation and distribution.
(g) Disposal of references.
(h) Maintenance of registers and submission of prescribed progress
reports.
(i) Preparation and submission of specified returns.
(j) Enquiries into complaints by ryots, contractors and subordinate
staff.
(k) Water Quality testing and monitoring.
(l) Monitoring and maintenance of hand pumps and water supply
schemes.
(7) Orientation training to fresh recruited Engineers:

Orientation training to fresh recruited Engineers shall be conducted
by the training institutes to meet the requirements of departments and to build
their capacities.
35
(8) Responsibilities of Assistant Executive Engineer/Assistant
Engineer
(a) Checking and Supervision of Centre lines marking as per
approved plans, Levels, Quality of materials and their quarries, Quality of the
work as per Standard Specifications and IS Codes.
(b) Maintaining accounts for Materials at site, Log books for
Departmental Vehicles, Departmental Stores, Tool and Plants, Rainfall Data
etc., Departmental properties.
(c) Preparation and maintenance of records- Timely recording of
measurements, measurement books safe custody, field books safe custody,
Preparation of bills, estimates, work slips etc., Property registers, FNPRs
(fortnightly progress reports).
(d) They should not allow any deviation from the approved plans and
agreements without written instructions from higher authorities.
(9) He should closely watch the work of the subordinates, allot them
sufficient work for the day and see that the work allotted to them is properly
done and take suitable action in the case of those who neglect their work. A
proper control over the subordinates is essential for efficiency in the section.
(10) For effective process automation of work flow based system

monitoring in the Department. The Assistant Executive Engineer/Assistant
Engineer of Department is the primary user responsible for capturing the
details of work estimation details, packaging, agreement details. He should
ensure that physical progress entries are made on regular basis based on
measurement books / level field (LF) Books and the details of technical
sanctions given by the competent authority on Web portal duly uploading of
worksite photos, maintenance of measurement books. He shall also attend to
any other item of work as assigned to him from time to time by the
Government. It is the duty to generate the bills including prices variation
sheet at appropriate stages and to forward to next higher officer (i.e.) Deputy
Executive Engineer. (G.O.Ms. No 91/PR & RD (Progs II) dt.9.10.2015)
VII (a). Assistant Executive Engineer/Assistant Engineer (Quality Control)
The Assistant Executive Engineer/Assistant Engineer shall take care of

testing of materials for source approval, inspection and certification of
materials on receipt and testing of materials going into construction.
(1) Shall ensure that the aim of QC is to get things right from the
beginning and this shall be achieved by documenting the requirement and
procedure of doing and checking whether the requirement is fulfilled and
finally recording the fact.
36
(2) Shall perform QC checks under the guidance of the Executive
Engineer / Deputy Executive Engineer, Quality Control and shall ensure the
quality by getting the tests done as per the frequencies stipulated as per the
specifications made in MoRTH, BIS and relevant codes.
VII (b). Assistant Executive Engineer/Assistant Engineer (Electrical)
The Assistant Executive Engineer/Assistant Engineer (Electrical) shall

be responsible for :
(1) Preparation of estimates for electrical works and verify the
adequacy in conformity with standards and norms.
(2) Periodical testing of installations, noting the test readings and
making timely action for rectification of defects, if any.
(3) Making arrangement for works related to VIP visits and
Government functions.
(4) Taking initiative in suggesting technical improvements and energy
conservation measures
(5) Shall ensure that the electrical installations goes hand in hand with
the progress of civil works and ensure that at any time, the building progress is
not affected by the delay in electrical installation.
VII (c). Assistant Executive Engineer/Assistant Engineer (Mechanical)
(1) The Assistant Executive Engineer/Assistant Engineer shall head the

mechanical section and responsible for the execution of works allocated to the
section.
(2) He shall maintain all initial records of his section as per codes.
(3) He shall plan and execute the works entrusted to the section such as
manufacture/installation, testing and quality control as per specifications and
drawings.
(4) He is responsible for the safety of workmen and machinery under
his control.
(5) He shall also initiate estimates based on approved drawings and
specifications, and field inspections and data.
(6) He shall also conduct and witness the field tests of material, gates
and allied structures at defined stages.
(7) He shall submit progress reports, work reports, quality control
reports to division and sub divisions.
37
(8) Maintain all the statutory registers and records
(9) Prepare to attend to any emergency mitigation works of his section
or as per the orders of superiors.
(10) Plan and supervise other works entrusted to the section such as
Ganesh immersion, quality control checks of other works.
VII (d). Senior Architectural Assistant (Assistant Executive Engineer Cadre)
(1) The Senior Architectural Assistant shall assist the Assistant State
Architect, Deputy State Architect for helping them in preparation of sketch
designs and working drawings, detail, etc., and to help them in the discharge
of duties assigned to him.
(2) Shall be responsible to get the work done from the staff in
scrutinizing the drawings for further approval of the Assistant State Architect.
(3) Shall supervise the work and instruct the working of Senior
Draughtsman, Junior Draughtsman as per the instructions for the Assistant
State Architect / Deputy State Architect.
(4) Shall be responsible for the working of the group under the direct
guidance of the Assistant State Architect in absence of the Assistant State
Architect.
(5) Shall be responsible for proper upkeep and handling drawing

record of the group.
(6) Shall assist the Assistant State Architect, Deputy State Architect
with regard to site inspection and keep proper visit so that the work at site is
carried out according to the design and specifications supplied by him.
VIII. Pay and Accounts Office Organisation
The Pay and Accounts Office Works system is adopted in the state in
order to centralise the Payments and Accounts. The system interalia leaves the
Departmental Officers from the burden of maintaining accounts and certain
registers specified by the government. The Pay and Accounts Officer may
offer his views to the department with reference to Government
Orders/instructions issued from time to time for attaining efficiency and also
to deliver goods in time. The Departmental Officers may refer such matters to
Pay and Accounts Officer where his advice for clearance of arrears in accounts
and settlement of Audit objections is found essential.
38
The Pay and Accounts Officer has to supply such information
regarding payments made, adjustments incorporated in accounts, credits
realized and such other information as may be needed to supplement
information in the books of accounts maintained by the Departmental Officers.
In regards to office expenditure, maintenance of inspection vehicles

and utilities like telephones, electricity expenses, water consumption charges,
etc., the payment shall be arranged without reference to LOC authorization on
par with the pay and allowances.
E – COMPENSATION FOR LOSS OF PROPERTY
51. No Public Officer is entitled to compensation for loss of

property caused by an accident of any kind, merely because such accident may
have happened to him while he was employed in the service of the State,
except to such extent that the State Government may relax the provisions of
this Rule.
F – SERVICE UNDER ZILLA PARISHADS, ETC.
52. Members of the department may be transferred permanently or

temporarily to work under the Zilla Parishads, Municipalities and be paid
wholly from such funds under the Foreign Service Rules in Part V of the
Fundamental Rules.
53. Officers wholly employed on Local Fund Works which are

carried out under the orders of the Chief Engineer, and those required to work,
in connection with Local Fund Works in addition to their regular duties, when
the latter is not detrimental to the public service, will be wholly subject to the
Departmental Rules. No such officer may receive any additional emoluments
in connection with Local Fund Works except as provided in Fundamental
Rule 47.
G – EMPLOYMENT OF TEMPORARY AND WORK CHARGED ESTABLISHMENT
I. Temporary Establishment
54. Deleted
55. Deleted
56. Deleted
57. Temporary employees have no claim to pension, or to any

absentee allowances beyond those conditionally given to temporary employees
under Fundamental Rule 103. If they are engaged for a special work, their
39
engagement lasts only for the period during which the work lasts. If dismissed,
otherwise, than for the serious misconduct before the completion of the work
they will be entitled to a month’s notice or a month’s pay in lieu of notice; but
otherwise, with or without notice, their engagement terminates when the work
ends. If they desire to resign their appointments, they will be required to give a
month’s notice of their intention to do so or forfeit a month’s pay in lieu of
such notice. These conditions should be clearly explained to the personnel
employed and a written declaration obtained from them that the terms have
been clearly understood by them.
Note :- Deleted.
II. Work-Charged Establishment
58. The establishment hitherto charged to work is called as Work

charged Establishment. Their engagement is regulated by Government orders/
executive instructions; as such they will be governed by executive orders.
Their pay and allowances are directly debitable to budget provision of Work
charged Establishment. Work charged establishment employees who have
completed 10 years of service are regarded as Government servants w.e.f. 20-
3-1979 – vide G.O.Ms.No.130/I&PD (Ser.V) dt.18-3-1981 and such as, are
eligible of all benefits on par with the Government employees.
Note 1 to 3 :- Deleted.
59. Deleted.
III. Miscellaneous Rules relating to Work-charged Establishment
60. Deleted.
61. Deleted.
62. Deleted.
H – POLICE AND OTHER GUARDS
63. Officers are allowed a guard for the protection of public

property. Police Department supply guard with free of cost and application for
the requisition of guards has to be made to the Station House Officer by the
officer requiring them. Such guards will not, however, be supplied unless the
officer travelling is in charge of Government money or valuable Government
property.
64. In all cases, where, through the inability of the Police

Department to supply a guard from the regular Police Force, special guards
40
have to be entertained, the sanction of the State Government will be necessary.
Officers may, however, in urgent cases, entertain the guard in anticipation of
sanction, reporting their action at once to higher authority. The services of
such extra guards should be dispensed with directly when they are no longer
required.
I – MEDICAL ESTABLISHMENT
I – General
65. Deleted.
66. Deleted.
II. Pay and Allowances of Medical Establishment

67. Deleted.
III. Transfer of Civil Assistant Surgeons
68. Deleted.
IV. Leave, Retirement and Resignations of Civil Assistant Surgeons
69. Deleted.
V. Removal of Civil Assistant Surgeons
70. Deleted.
J – MISCELLANEOUS RULES
I. Personal
71. Officers of the Telangana State Engineering Service are liable

to serve in any part of the State of Telangana.
(a) The Executive Engineers / Deputy Executive Engineers / Assistant

Executive Engineers or Assistant Engineers placed incharge of the post of
Superintending Engineers / Executive Engineers / Deputy Executive Engineers
respectively are empowered to exercise all the powers that of Superintending
Engineers / Executive Engineers / Deputy Executive Engineers.
72. Persons employed in the department shall have no personal

pecuniary interest, directly or indirectly, in the construction of any public
work, or in the manufacture, supply or sale of building materials. They are
further subject to the Rules laid down in T.S. Civil services (Conduct) Rules.
41
73. Every member of the department, where civil or military, must
consider that his pay, for time being, or as defined in any agreement, is his sole
legal remuneration, and that the receipt of commission, or any consideration,
directly or indirectly on account of any business or transaction in which he
may be concerned on behalf of Government is prohibited. Every officer of
Government is bound to report to his departmental superior any infringement
of this Rule which may come to his knowledge.
Note 1 :- An exception is, however, allowed in cases of arbitration as follows:-
(1) An officer shall not act as arbitrator in any case without the
sanction of his immediate superior or unless he be directed so to act
by a Court having authority to appoint an arbitrator.
(2) No public officer shall act as an arbitrator in any case which is

likely to come before him in any shape in virtue of any judicial or
executive office which he may be holding.
(3) If an officer acts as arbitrator at the private request of disputants, he

shall accept no fees except as provided in Fundamental Rules 46
and 47.
(4) If he acts by appointment of a Court of Law, he may accept such

fees as the Court may fix.
Note 2:- There is also no objection to an officer of the department competing

for any prize offered by a Municipality for preparing for it any
designs or estimates, and to his receiving the award if he competes
successfully.
Note 3 :- An Officer of the department, called upon by a Court to act as a

commission to give reliable information on certain technical points
of engineering, may comply with the request unless debarred by the
operation of clause (2) of Note 1 above. If he accepts the
commission, he may retain such fees as are fixed by the Court.
Note 4 & 5 :- Deleted.
Note 6 :- Fee to be levied from Grant-in-aid educational institutions for issue

of a certificate of reasonableness of rent :- In the case of private
buildings occupied by educational institutions which are aided from
State funds, certificates of reasonableness of rent will be issued by
the R&B and P.R. Departmental Officers and the fees payable
therefor will be calculated at the following rates:-
42
(a) Half percent of the cost of structure including the cost of site,
subject to a minimum of Rs. 500/- (Rupees five hundred only)
in each case.
(b) For renewal of the above certificates, a fee of Rs. 250/-

(Rupees Two Hundred Fifty only) shall be collected in each
case.
Note 7:- In the case of private buildings occupied by Central Government

Departments for locating their Offices, no fee need to be levied for
the issue of certificates of reasonableness of rent by the R&B
Departmental Officers of the State Government.
Note 8:- For issue of valuation certificate by the R&B Departmental Officers
to a local body or Public Institution in respect of private buildings, a
fee at 11/4 of the value of the building should be collected.
Note 9 :- Valuation of Private property for Government purposes for the issue
of valuation certificate :- The first valuation of any Private property
for Government purposes will be done by the Deputy Executive
Engineer (Roads and Buildings) and the same will be checked by
the Executive Engineer (Roads and Buildings) who will thereupon
issue the valuation certificate. The Officers who make the
assessment will be held responsible for its accuracy.
Note 10 :-When the Government employees are required by the Government

to produce the valuation certificates, no centage charges shall be
collected by Roads & Buildings Department. (G.O. Ms. No. 367,
T.R. & B., dated 27-4-1976)
II. Publication of Rules and Notice
74. Deleted
III. Anonymous Communication
75. No anonymous communication regarding the conduct of any

Government officer shall be acted upon without the permission of the State
Government, except in so far as to endeavour to remove any apparently well
founded causes of complaint which do not affect the character of individuals.
With the above exception, every complaint by or against any person in the
department must be received and enquired into by his superior officer.
43
IV. Procedure in regard to Law Suits
76. When any officer or subordinate in the department is personally

sued in any Civil Court, by parties claiming from him wages or money arising
out of transactions in which he is concerned only in his official capacity, and
bonafide on behalf of Government, it will be necessary that he defends the suit
by pleading that Government should be made the defendant as the party really
interested. But when suit is for damages in respect of an alleged wrongful act
of a Government officer, the party aggrieved may, as a general rule, bring the
suit against such officer, and it would be no defense for the officer sued to
contend the Government ought to be defendant. The plaintiff may legally
contend that he has a right to look to the party by whose act he has been
aggrieved, whether he could or could not have sued that party’s principal. The
distinction is between suits on contracts and suits for wrongs. In cases of the
latter kind, it will remain with Government to determine whether it would be
just and proper that the defence should be carried on at the expense of
Government. This course should ordinarily be adopted only in cases where
there is no reasonable doubt of the innocence of the defendant. When, on the
other hand, there is prima facie evidence that he has acted improperly, he
should be left to conduct his own defence, the question of Government
contributing towards the cost of the defence being subsequently considered.
Whatever be the nature of the case, failure to defend the suit, or to reply to the
plaint in person or by the counsel as the case may require, will render the
officer or subordinate personally responsible for Rules regarding the head of
debits of law charges incurred on the execution of works – vide Paragraph 486
of the T.S. Public Works Account Code.
77. An officer, receiving a summon to produce official documents

in a Court of law, should, provided the documents be specified, produce them
to the Court unless they are unpublished official records relating to any affairs
of State, when he must refer to the officer at the head of his department.
It is not necessary for a Government employee, who is required to do

or omit to do something by an order of a Court, to consult or obtain
instructions from his official superiors before complying with the Court’s
order in accordance with its tenor and purport and no disciplinary action shall
be taken by a Government employee against subordinate for his failure to seek
or obtain instructions from official superiors before complying with any or
such order of a Court. Any instructions by any Government employee
requiring the subordinates to seek instructions from or obtain the approval of a
superior officer before complying with an order of Court shall be revoked
immediately. Any Government employee who refuses to comply with an order
of a Court without a valid excuse is liable to be punished for Contempt of
Court.
44
V. Stationery and Forms
78. Deleted.
79. Deleted.
80. All the Public Works Accounts Forms are standardised in T.S.
Public Works Account code for adoption.
81. Deleted.
82. All officers procuring stationery for their official use will take
proper precautions to keep them in the custody of responsible persons and to
maintain a record of the receipts, issues and balances. Stock should be verified
annually and the certificate of verification recorded in the register of stationery
over the signature of a Gazetted or other responsible officer.
83. Forms of deeds and other documents ordinarily required by the

department will be settled by the Law Officers of the Government, and
furnished through the Chief Engineer to whom all applications on such matters
should be addressed.
VI. Destruction of Official Records
84. The various records of the circle and Divisional Officers

included in Appendix XV may be destroyed after the periods specified therein
unless, in any case, as records has been specially ordered to be kept for a
longer period. As regards records not included in the appendix, the sanction of
the Superintending Engineer or of the Accountant-General in the case of
accounts records should be applied for annually in the month of January. In
ordering the destruction of such records, great care should be exercised that it
is confined to such as are valueless (vide also Paragraph 590 of the T.S. Public
Works Account Code). The Para specifies that in each division office full
details of all records destroyed from time to time should be maintained
permanently in the prescribed Form-97, but the following should, on no
account, be destroyed:-
(1) Records in connection with expenditure which is within the statute

of limitation.
(2) Records in connection with expenditure on works not completed,
although beyond the period of limitation.
(3) Records of experiments and observations.
(4) Records in connection with claims to service and personal matters
connected with persons in the service.
45
VII. Recording of Plans and Drawings
85. An Executive Engineer must keep on record in his office the

following plans, or such of them as are required in his division:-
Copies of all standard plans, designs of buildings and digital copy of

the plans shall also be kept.
Complete plans, sections and elevations of every building under his

charge, whether military or civil, as actually constructed, any departures from
sanctioned design being carefully noted. The boundaries of the ground
attached to any buildings should be distinctly shown.
Plans of roads under his charge showing the quarries where metal is
obtained.
Detailed drawings including foundations, where practicable of all

bridges and other works in the division as actually constructed, any departures
from sanctioned design being carefully noted. The boundaries of the ground
attached to any buildings should be distinctly shown.
VIII. General Rules of Office Procedure
86. No officer should correspond direct with an authority superior

to the officer under whom he is immediately serving, or which the State
Government or to the Government of India, out of the regular course, except
in a case of extreme emergency, in which case he must send copies of his
communications to his immediate superior together with a statement of his
reasons for the direct correspondence.
86-A. No officer or subordinate of the department may except

with the previous permission of the authority to which he is immediately
subordinate, seek an interview with any officer in respect of any matter
affecting him personally as a Government servant. The previous permission of
the head of the department should be obtained through the proper channel in
the case of an interview with a Member of Government or with a Secretary to
Government.
Every application for appointment or for promotion shall be submitted

through the proper channel.
IX – Periodical Returns
87. With regard to periodical returns not prescribed by the

Government of India, Government of T.S. or the Auditor-General, Officers to
46
whom such returns are submitted should institute, at convenient intervals of
time an examination into the necessity for each return, with a view to the
discontinuance of any that may be found to be no longer necessary.
K – THE RIGHT TO INFORMATION ACT, 2005

(Act No. 22 of 2005 dt.15.6.2005)
87-A. The Right to Information Act, 2005 is to provide for setting out
the practical regime of right to information for citizens to secure access to
information under the control of public authorities, in order to promote
transparency and accountability in the working of every public authority.
The Right to Information Rules have been issued vide

G.O.Ms.No.454/GAD (I&PR.II) department dt.13-10-2005.
It is expedient to provide for furnishing certain information of any

material in any form, which can be accessed by public authority under any
other law in force, to citizens who desire to have it.
All the public authorities shall designate the Assistant Public

Information Officer, Public Information Officer, and Appellate Authority in
their offices from sub-divisional level. The Assistant Public Information
Officer shall receive the applications from the applicants together with
prescribed fee, and the Public Information Officer shall deal rendering
reasonable assistance in furnishing the required information within the time
specified i.e. 30 days, the applicant shall have right to prefer an appeal to the
Appellate Authority for redressal of his grievance.
All the public authorities shall have to comply the provisions of this
Act and Rules and maintain the required registers and also furnish the
information in the prescribed proformas to the respective officers.
47
CHAPTER – II
WORKS
A – CLASSIFICATION OF THE OPERATIONS OF THE PUBLIC WORKS
DEPARTMENT
88. The works of PWD are classified as original works and repairs or
maintenance.
(1) Original works means:
(a) All new constructions.
(b) All types of additions, alterations to existing works and / or
special repairs to newly acquired assets, abandoned or damaged assets that are
required to make them workable.
(c) Major replacements or remodeling of a portion of an

existing structure or installation or other works which results in a genuine
increase in life and value of the property.
(d) In the case of irrigation works the minor head “extensions

and improvements” includes all works which either increase the efficiency of a
system or work or its scope of action by an extension of or addition to it.
(2) Repairs and maintenance works cover operations undertaken to

maintain the assets in a proper condition and include maintenance and
operation of all services. The repairs further classified into two categories as
follows :
(a) Ordinary / Annual repairs
(b) Special repairs
89. Deleted.
90. Deleted.
91. Deleted.
92. There are certain operations of the PWD which fall under both
the categories of ‘original works’ and ‘repairs’, i.e., operations which are of
the nature of both. The classifications and treatment of such mixed estimates
for the purpose of this Code will be determined by the principles in Para 93.
Vide in this connection Explanatory Note 26 (3) and (4) in Appendix 4 to
Telangana State Public Works Account Code also.
48
93. When a portion of an existing structure is to be dismantled for
the reason that it is structurally unsound, and is to be replaced by a work
which is not in material essential the same as the work dismantled. An
extension of a building, the mixed work shall, for the purpose of determining
the authority competent to sanction it, be treated as an original work. In the
estimate and in the accounts, the following points should, however, be
observed—
(a) If the new work costs more than the original cost of the work
which it replaces, the whole cost should be first taken to original work but
eventually the difference should be charged under ‘original works’ and the
costs of dismantled portion under ‘repairs’. The costs of the dismantled
portion should be taken as its original cost of construction plus the cost of any
additions subsequently made, or where this is not known, its estimated cost.
(b) If the new work does not cost more than the original cost of the
dismantled portion, the difference between the two will be written off the
capital accounts where they are kept, and the entire cost of the new work
charged under repairs.
Note 1 :- If an existing structure dismantled for the reason that it is

structurally unsound is replaced by work which is in material
essentials the same as the work dismantled, the work is strictly of
the nature of repairs. If a work is dismantled and replaced, not
because it is structurally unsound but purely because of
administrative reasons, the entire operation will be treated as an
original work, and the whole cost debited to original works, the cost
of the dismantled work being written off the ‘capital accounts’. The
cost of dismantlement in either case should be charged to repairs.
Note 2 :- The cost of restoration or special repairs shall not be added to

capital cost or present value, unless such restoration or repairs add
to accommodation or involve replacement of the existing type of
work by work of a more expensive character.
Illustration : Deleted.
94. When an entire structure is reconstructed owing to the

occurrence of fire, flood, earthquake, abnormal storm or other calamity or
owing to wear and tear, the work should be treated as an original work and the
cost of reconstruction as capital cost. On completion, the Government will
decide what amount should be written off the original capital cost.
49
B – WORKS ENTRUSTED TO DEPARTMENTS OTHER THAN THE PUBLIC
WORKS DEPARTMENT
95. Civil Departments other than Public Works Department while

executing Engineering works of their Departments shall follow the provisions
of Telangana State Public Works Department Code and the Telangana State
Public Works Account Code in addition to the manuals of respective
departments.
96. Deleted.
96–A. (a) The acceptance of agreements by Civil Departments, the

powers delegated to the Engineers of Public Works Department as per Public
Works Department Code shall be governed to the Engineers of similar rank in
Civil Departments, except or otherwise they were specifically delegated higher
powers or lower powers.
(b) In case of any disputes and differences arising out of or relating to

such agreements shall be referred to adjudication by the Dispute Resolution
Committee or the arbitration – vide Appendix XXXII.
(c) Deleted.
97. Petty Construction and Repairs : The following works in

connection with State Buildings are assigned to the departments using or
requiring such buildings:-
(1) Works of petty construction and repairs of Buildings originally

constructed by the Public Works Department and borne on the Public Works
registers in cases where such petty construction and repair are carried out by
the department using or requiring the building under the rules in force from
time to time;
(2) Works of petty construction and repair of Jail Warders’ lines,

police lines, huts and stations which do not form part of Mandal Revenue
Offices, and other buildings originally constructed by any Engineering
Department dealing with public works but not borne on the public works
registers in pursuance of orders issued from time to time; and
(3) All works connected with buildings constructed by departments

other than Public Works Department and not borne on the public works
register – See also paragraph 95 above and paragraph 256 of this code.
The following are the Rules and Conditions governing the execution of
such works by the departments concerned :—
50
(1) The construction of petty buildings and the execution of ordinary
repairs to all civil buildings upto a limit of Rs. 50,000 shall ordinarily be
undertaken by the departments using or requiring them, out of the funds
placed at their disposal in the Civil budget.
Note 1 :- The construction of new rain gauge pillars and the maintenance of
rain gauges shall be undertaken by the departments for which they
are intended, from funds allotted in the budgets of the respective
departments. The officers of those departments may however at
their discretion seek the advice of the P.W.D. officers.
Note 2 :- When a building is occupied by more than one department, the

‘department’ for the purpose of the above Rule will be Revenue
Department if it be one of the occupants, and if not, the
Government department occupying the major portion of the
building, to be decided in each case by the Superintending
Engineer concerned. Petty internal repairs may, however, be carried
out by, and at the cost of, the occupying department.
Note 3 :- (i) In the case of works relating to Stationery Sub-Magistrate

offices which are located in the same building as the Taluka/
Mandal office, the Revenue Department shall be deemed to be
incharge of the whole building; administrative approval to such
works shall be accorded by the officers of that department upto the
limit of their powers, the expenditure being met from funds
provided under “General Administration”.
(ii) Works relating to Stationery Sub-Magistrates’ offices which are

located in separate or detached buildings, even though situated in
the same compound with other buildings shall be deemed to be
incharge of the Judicial Department; administrative approval to the
proposal shall be accorded by the department upto the limit of their
powers, the expenditure being met from funds provided under the
head “Administration of Justice”.
(2) When the works described in rule (1) above involve structural
alterations and additions to buildings in charge of the P.W.D., Civil officers
should obtain the concurrence of the Executive Engineer to such alterations
and additions and should also communicate to the Executive Engineer the
actual cost incurred so that capital accounts of the buildings may be correctly
maintained. While giving his concurrence to the proposals of Civil officers,
the Executive Engineer should consider whether the work will require
technical advice of a skilled nature or professional supervision and if so
inform such officers that the necessary technical advice or assistance will be
given by the P.W.D. officers during the course of construction and that for this
51
purpose, timely intimation should be given of the date of commencement of
the work.
(3) When the works undertaken by Civil Officers do not involve

structural alterations or additions to buildings incharge of the P.W.D., such
officers should not requisition the services of officers of the P.W.D. unless in
their opinion the works require technical advice of a skilled nature or
professional supervision. The reasons for their reaching this opinion should in
every case be communicated to the P.W.D. officer whose assistance is
requisitioned. If, however, the P.W.D. officer is of opinion that the work does
not require such skilled advice or professional supervision, he may return the
requisition with full reasons for his opinion.
Note :- All petty works of the Fisheries Department which require technical
advice of a skilled nature and professional supervision should be
executed by the P.W.D. irrespective of the cost of such works.
(4) In the case of a building occupied partly by a Zilla Parisha and

Panchayat Samithis or office along with one or more Government offices, the
cost of the annual repairs should not exceed 1½ per cent or any other rate that
may have been sanctioned on the capital cost of the building.
(5) Rules (1) to (4) above do not apply to the following buildings the
maintenance and repairs of which, irrespective of the cost, devolve on the
Public Works Department.
(i) All buildings in the State head quarters [excluding certain City
State Hospital — vide Note (1) under clause (ii) below — the
Penitentiary and the Government Press, to which Rules (1) to
(4) apply, subject in the case of the Government Press to a limit
of Rs.10,000);
(ii) Medical Colleges and Government Hospitals in Telangana.
Note 1 :- The Superintendents of the Government Hospitals and the

Principal, School of Indian Medicine, Telangana may however
carry out departmentally in each year up to the limit of Rs.10,000/-
for their respective hospitals urgent petty works and repairs such as
those noted below which require no technical skill or supervision
by the officers of the respective Engineering Department.
1. Renewing broken tiles and stopping leakages in the roof.

2. Renewing broken glass-panes of doors and windows.
3. Whitewashing in patches wherever dirty.
4. Repairing chimneys.
52
5. Renewing hooks, hasps and staples and hinges.
6. Painting portions of doors and windows wherever dirty.
7. Repairing floors.
8. Repairing fly-proof fittings.
9. Gravelling pathways here and there to prevent water
stagnating.
10. Repairs and renewals of a minor nature to the water closet
system.
11. Leakages in gas and water pipes.
12. Minor repairs to drains.
13. Petty electrical works : The cost of petty electrical works
executed at a time should not exceed Rs. 5000.
All petty construction and repairs not of an urgent nature will continue
to be executed by respective Engineering Departments.
Provided however the Principals of Government Medical Colleges, the

Superintendents of the Government Hospitals to which such colleges are
attached may obtain estimates from the concerned Section Officers.
Note 2 :- The Principals of the Government Medical Colleges and the

Superintendents of (1) Osmania General Hospital, Hyderabad, (2)
Gandhi Hospital, Secunderabad, (3) Government Maternity
Hospital, Hyderabad, (4) Niloufer Hospital, Hyderabad, (5)
Government Mental Hospital, Hyderabad, (6) Sarojini Devi
Hospital, Hyderabad (7) Cancer Hospital, Hyderabad, (8) Hospital
for Diseases of Chest and TB., Irrumnuma, Hyderabad, (9) Fever
Hospital, Hyderabad, or other similar Government hospitals in the
State may also obtain direct from the concerned Section Officer,
estimates for petty construction work and petty repairs of an urgent
and essential nature, such as those noted above for each group of
buildings detailed below for amounts not exceeding those noted
against them at a time.
Hospital Buildings Rs. 20,000

College Buildings Rs. 20,000
Hostel Buildings Rs. 20,000
These works may be sanctioned by the competent officer of the

Medical Department and executed without reference to the P.W.D. higher
authorities. Copies of all such estimates should however, be sent to the
concerned Executive Engineers.
53
(iii) All official residences
Note 1 :- Quarters of Sub-Inspectors of Police, Surgeants and Head

Constables not situated in the State Head Quarters, or falling under
exception (v) below, may, however be maintained by the Police
Department.
Note 2 :- Quarters provided for employees in inferior service and for

compounder in the Veterinary Department not situated in the State
Head Quarters may be maintained by the departments concerned;
Government Engineering Colleges in the State are empowered to
carry departmentally upto a limit of Rs. 25,000/- all general, petty
construction and repairs works in respect of the buildings and
fixtures of the colleges, including hostels but Engineering
residences attached to the Colleges. The Executive Engineer should
be consulted in case of doubt.
Note 3 :- Gazetted Officers occupying Government residences are

empowered to execute very urgent petty repairs such as the
replacements of window-panes or stoppage of leaks subject to an
upper limit of Rs. 1,000 annually (the actual amount being fixed by
the heads of department concerned) when Roads & Buildings
Departments Officers are not immediately available to arrange for
such repairs being done. The expenditure should be reported to the
Roads & Buildings Department Officer concerned as soon as it is
incurred so that he may check measure the work done as soon as he
returns to headquarters or visits the station as the case may be. In
such cases the amount required for expenditure should be advanced
by the Gazetted Officer from their permanent advances and
recouped from the Roads & Buildings Department Section Officers
concerned who will debit the expenditure to the relevant head of
account.
(iv) Buildings in which offices of the departments of the Central

Government or official residences are located along with one or more other
Government offices;
(v) Buildings which have been specially placed in charge of the

P.W.D. for maintenance and repairs, viz., all hostels attached to Government
Educational Institutions borne on the P.W.D. register of buildings.
(vi) Provincial buildings which are occupied wholly by the

departments of the Central Government and for which rent is recoverable.
98. Deleted.
54
C – ADMINISTRATIVE APPROVAL AND TECHNICAL SANCTION
99. Administrative Approval : The term administrative approval

denotes the formal acceptance of the proposals by the administrative
department concerned for incurring expenditure on a work initiated by or
connected with the requirements of such administrative department. It is an
important order to the Public Works Department or any other department to
execute certain specified work at a specified cost to meet the administrative
needs of such department requiring the work. Such sanction can only be
accorded by the Government or by such authorities of the department to whom
the powers have been delegated by the Government. (Para 3 of T.S. Public
Works ‘Accounts’ Code)
A proposal for administrative approval shall be submitted to the

authority competent to accord it, accompanied by a preliminary report, an
estimate / detailed project report to fully elucidate the proposals.
Administrative approvals to the estimates for major and medium

irrigation schemes as well as schemes relating to Roads and Buildings,
Panchayat Raj Engineering and Public Health Engineering Departments will
be accorded in two stages.
(a) In stage-I, the administrative approval will be accorded for the

following items which will help in preparation of detailed project reports with
necessary funds.
(i) Detailed investigation.

(ii) Preparation of Environmental Impact Assessment (EIA) and
Environmental Management Programme (EMP) reports,
Rehabilitation and Resettlement (R&R) plan, forest clearance
etc.,
(iii) Preparation of detailed designs / drawings
(iv) Obtaining of necessary clearances
(v) Acquisition of minimum land required
(vi) Completion of R&R, EMP etc.
(vii) Shifting of utilities
(b) In stage-II, projects will be prioritized and adequate funds be

provided to complete them in realistic time frame. The second stage
administrative approval will be issued only after designs are finalized, detailed
investigation completed and lands are acquired for taking up works without
interruption.
However, in respect of certain works such two approvals will be given

straightaway on certification by the Engineer-in- Chief/Chief Engineer
55
concerned that the Stage -I approval is not needed and that the designs are
finalized, detailed investigation completed, lands are acquired and utilities are
shifted for taking up the work without interruption. (G.O.Ms.No.94, I&CAD
100. It is waste of public money to prepare detailed plans and

estimates for schemes for which the provision of funds is unlikely to be made,
and for this reason, in complying with requests from other departments for
approximate estimates and preliminary plans for the purpose of administrative
approval, only sketch plans and statements of probable costs (on cubic
contents or plinth area rates) should be furnished by the Engineering
Departments dealing with Public Works. On receipt of these, the requisitioning
officer should take steps for obtaining the necessary administrative approval.
Note 1 :- No approximate estimate is necessary when the total cost of a work

is less than Rs.10,000/-. In such cases a detailed estimate should be
prepared in the first instance, provided the Executive Engineer is
satisfied that the proposed work is necessary and is likely to be
sanctioned.
Note 2:- Approximate estimates should be accompanied by a preliminary

report and such preliminary plans, information as to site etc., as may
be necessary to fully elucidate the proposals.
Note 3:- The hospital schemes costing Rs. 10,00,000/- or more, be

scrutinized by a committee consisting of Director of Medical
Services, State Architect to Government or any competent architect
drafted by outsourcing, and an officer of the Medical Department
not lower than the Superintendent of medical college to be selected
by Director of Medical Services and an experienced Executive
Engineer to be selected by the Chief Engineer. If the scheme relates
to a mufassil (rural) hospital and personal inspection by a
Committee is considered necessary, the members of the Committee
visiting the site may draw travelling allowance. The plans should
then be scrutinized by the Chief Engineer.
101. Except to the extent delegated in this Code, all works require
administrative approval of Government in the department concerned in
consultation with the Finance Department. Administrative approval should
not be accorded by any authority until the Finance department has stated that
there is a reasonable prospect of funds being provided in the same year or
succeeding years.
The estimates which are submitted to Government for administrative

approval or to be sanctioned by the competent authorities should give the
56
approximate financial breakup of the component parts and Administrative
approval shall mention the financial break up, in respect of all such component
parts also, to ensure that the amounts not spent in excess of the administrative
approval for the component parts beyond the permissible limits subject to the
provisions of Para 417 (c) of Telangana State Public Works Department Code.
Note :- A similar procedure will be applicable for works required for any
Engineering Department dealing with Public Works except that both
the administrative approval and technical sanction will be accorded in
the same department.
102. Technical sanction :- (1) It is the order of the competent

authority sanctioning a properly detailed estimate of the cost of a work of
construction or repair proposed to be carried out and such sanction can be
accorded by such authorities of the department to whom the powers have been
delegated by the Government and only after receipt of Administrative approval
from competent authority. (Para 64 of Telangana State Public Works ‘A’ Code)
(2) After receipt of administrative approval the technical authority

gives technical sanction to the properly prepared detailed estimate to the
whole work or part of the work depending on the availability of budget and
according to the phases planned in the project/ work.
The technical sanction indicates that the proposals are structurally

sound and that the estimates are accurately calculated based on adequate data.
Before an estimate is technically sanctioned, the following shall be

available:
(i)Detailed specification report.

(ii)Detailed designs and structural drawings.
(iii)Detailed drawings of internal and external services for buildings.
(iv) Longitudinal and Cross sections of proposed alignments of canals.
Roads/bridges/ pipe lines etc.
(v) Detailed data statements.
Note :- Scrutiny of technical sanctioned estimates should be taken up at

random by authority one level higher than that competent to issue
technical sanction to the estimates except in the case of Chief
Engineer / Engineer-in-Chief.
(3) On receipt of administrative approval to works costing below

Rs.4.00 lakhs the Engineering Department should prepare detailed plans and
satisfy themselves in respect of structural soundness of the work. They should
obtain the signature of the head of Civil Department or of the local head of
57
Civil Department who has requisitioned for the execution of the work, on the
plans and estimates in token of their approval. Then only technical sanction
should be accorded by the competent technical Authority.
(4) In the case of works costing Rs.4.00 lakhs and above, the
following procedure should be followed before according technical sanction to
the detailed estimate:
As soon as administrative approval is obtained to any

work/scheme, Engineering department should prepare detailed plans and
estimates and in case of buildings, estimates with detailed provisions towards
electrical, water supply and sanitary fittings. When the detailed estimates are
ready, the Engineering Department should consult the State Architect to
Government or reputed private architectural consultants regarding
architectural features of the work. Also the concerned Head of the Department,
who is going to use the building (who requisitioned for the execution of the
work), should also be consulted in respect of utility of building, the layout of
the building, the orientation, architectural features, sanitation, water supply,
electrical fittings and obtain his countersignature in token of his approval.
When private architect is consulted, the fees payable should not exceed 2% of
the estimated amount. Necessary provision shall be made in the estimate.
(5) While preparing the detailed estimates for electrification, in

buildings or projects, the concerned Engineering departments should consult
Executive Engineer Electrical or reputed private electrical Engineering
consultants.
(6) If the detailed estimate cost exceeded the amount of

Administrative approval by more than the limits prescribed by Government
from time to time, revised administrative approval must be obtained before
technical sanction is accorded.
(7) Revised administrative approval should also be obtained if the

expenditure incurred has exceeded or likely to exceed the amount of original
administrative approval by more than the limits prescribed by Government
from time to time or when material development or deviation occur.
(8) If administrative approval is accorded by Civil Department,

revised administrative approval should be obtained for any excess over the
original administrative approval or for any material development or deviation
involving excess.
(9) As soon as the excess in the estimate is found necessary or

unavoidable, the Departmental Officers should submit a revised estimate at an
early stage of construction. They should scrupulously follow instructions in
58
Para 214 of Telangana State Public Works Department Code and avoid
incurring excess expenditure beyond their powers without prior approval of
the competent authority. Unauthorised execution of works in excess of
sanctioned amount beyond the permissible limits will be viewed seriously by
the Government.
(10) Revised estimate should be compared with both the original

administrative approval and the original technical sanction for the purpose of
determining the necessity to obtain revised administrative approval. For the
purpose of determining the necessity to obtain revised technical estimate as
indicated under Para 214 of the Telangana State Public Works Department
Code, the comparison should be with the original technical sanction only.
(11) In case of works, where lump sum provision is made instead of

work wise budget for works, the sanctioning authority should limit sanctions
(including spill over commitments) to 1.50 times of budget provision available
for the financial year. If the sanctioning authority, accorded sanction beyond
the prescribed limits, the matter should be reported to the concerned Engineer-
in-Chief/ Chief Engineer immediately. In any case the total value of works
grounded during the financial year should not exceed three times of budget
estimates for the corresponding head of account for that year. (Act No.3 of
2014 published in Gazette No.3 dt.17.2.2014)
102–A. The estimates for all Major Irrigation Projects, Medium

Irrigation Projects, and projects related to Roads and Buildings, Panchayat Raj
Engineering, Public Health Engineering and other Public Works Departments
are administratively approved by the Government regardless of their value and
these estimates normally comprise of the following three parts.
PART (I): Where detailed estimates are prepared on the basis of full
investigations and designs.
PART (II) : Where provisions are made on the basis of sub-estimates

(Proforma estimates) prepared for representative works and cost of total works
extrapolated from such sub-estimates; some of which are illustrated below.
Canal distribution system based on detailed estimates of typical blocks,

cost curves, statistical and historical data from contemporary projects, cost
indices and any other relevant parameters applicable.
In case of the buildings the proforma estimates will be as per approved
plinth area rates.
PART (III): Where provisions are made purely on lump sum basis
without any detailed estimated or sub-estimates; as illustrated below.
59
Lump sum estimates prepared on a percentage basis for works like
approach roads, electricity, water supply, telephones, sanitation, education,
recreation and such other items normally provided under “O" miscellaneous.
Procedure for according Technical Sanction
For Works of Part (I) : The amounts indicated under this category in
the Projects estimate should not be exceeded while according technical
sanction to the individual estimates. If there is any escalation of prices due to
change in Standard Schedule of Rates, technical sanction can be accorded by
the Chief Engineers and other Officers at revised rates to an excess upto 35%
within the administrative approval amount.
For Works of Part (II) : Technical sanctions can be accorded up to the

limits of excess as per the powers delegated to the officers to sanction the
excess over estimates.
For Works of Part (III) : Detailed estimates are to be prepared and sent
to Government for administrative approval and after the administrative
approval these cases fall in Part (I) and technical sanction can be issued
according to powers delegated to the various officers.
Whenever the sub-head provision exceeds 10% of the corresponding

provision of the sanctioned project estimate Government should be
approached for approval and no estimate should be technically sanctioned
beyond permissible limit pending Government sanction except when it is
ensured that the excess can be met from the probable savings under other sub-
heads. For definition of sub-head refer para 60 of T.S. Public Works Account
Code.
103. Deleted.
D – DEMANDS BY CIVIL OFFICERS
I. General
104. The procedure in this section is applicable only in the case of

works carried out by the Public Works Department and does not hold good in
case of works carried out by the other departments.
105. Applications for new buildings and for additions or alterations
to existing buildings should be made by the officer of the department
concerned, in communication with the Executive Engineer. It is the duty of the
Executive Engineer, while giving due weight to the opinions of the department
concerned, to oppose any application for works of the real necessity for which
he is not satisfied, whenever he is unable to recommend the execution of
60
work, should explain his objections to the officer concerned, and if he fails to
convince him, should refer the matter to the Superintending Engineer. The
actual execution of works asked for by civil officers, must in every case, be
dependent on funds being available.
106. The local head of a Civil Department may call upon the
Executive Engineer to report on proposals for additions or alterations to the
buildings in his use and to state the probable cost; but Executive Engineers
cannot be required, except by their departmental superiors, to prepare the
detailed designs and estimates necessary for technical sanction.
107. Proposals for frequent additions and alterations present a real

obstacle to rapid progress and Executive Engineers must satisfy themselves
that the alterations demanded by an administrative department are necessary
and will not prove a source of serious delay. The Executive Engineer should
refuse to consider proposals for alterations if he is not satisfied as to the
necessity of the alterations but he should forward a brief but clear statement of
his reasons for his refusal to the Superintending Engineer as well as to the
administrative authority concerned.
II. Petty Original Works costing Rs. 50,000/- or less
108. In cases in which such works are not executed by Civil

Departments under the provisions of Paragraphs 93 to 95 and 97, but are
required to be carried out by the P.W.D., a requisition should be made to the
Public Works Department, by the officer requiring the work. The Executive
Engineer will record on the requisition what work should be done (applying
the principles of the two foregoing Paragraphs), an estimate of the probable
cost, and his sanction to the estimate. After acceptance of the estimate by the
requisitioning officer, the Public Works Department will take necessary action
to provide funds and to sanction the execution of the work.
Note :- Lump-sum grants for minor works are allotted to circles for
distribution by the Superintending Engineer; generally, these grants
are redistributed to divisions at once, in such case the Divisional
Officer will sanction execution of the work.
III. Procedure in regard to Original Works costing more than Rs.50,000/-
109. If the work be likely to cost more than Rs.50,000/- the

procedure described in Paragraphs 99 to 102 regarding administrative
approval and technical sanction should be followed.
61
IV. Procedure in regard to Repairs
110. The procedure to be followed in the case of repairs is as

follows:
(i) The requisition will be made by the civil officer concerned to
the Public Works Department.
(ii) On receiving the requisition, the Executive Engineer will first

satisfy himself as to the propriety of the work, and that there is sufficient
provision in the budget grant under the proper sub-head of ‘Repairs’.
(iii) The Executive Engineer may then order the immediate

execution of the work, without the preparation of a detailed estimate, provided
that the cost is not likely to exceed Rs. 10,000/-.
(iv) Should the budget grant under the particular sub-head be

insufficient to meet the outlay, reference must be made to the Superintending
Engineer.
(v) When the approximate estimate exceeds Rs.10,000/- a detailed

estimate must be framed and sanctioned by the authority competent to accord
technical sanction. Attention is invited to Paragraphs 147.
V. Limitation of Sanction
111. Nothing in these Rules is to be construed into a permission to

officers, to carry out repairs in portions or any group of works or alterations or
to make purchases of which the cost in the aggregate would exceed what they
are empowered to sanction under the Rules.
E – PREPARATION OF ESTIMATES
I. General
112. The papers to be submitted with the project for a work will
consist of a report, a specification and a detailed statement of measurements,
quantities and rates, with an abstract showing the estimated cost in rupees only
of each item. These documents form what is called the estimate in the sense of
this Code. The form of the abstract will depend on the method proposed for
the execution of the work. If it is intended to purchase or supply materials and
to employ labour for construction separately (whether by contract or
departmental agency), the abstract of the estimate should be so framed as to
show separately for each distinct item of artificer’s work (1) the cost and
quantity of “labour”, and (2) the cost of materials. But if this is not the case,
e.g., when any item of work is to be executed by contract and it is proposed to
62
contract for the completed items of work, the abstract of the estimate may
show merely the quantity and cost of each item of work. In the case of a
project consisting of several works, the report may be a single document for
all the work and likewise the specification, but details of measurements and
abstracts may conveniently be prepared for each work, supplemented by a
general abstract bringing the whole together. In the case of estimates for
‘Repairs or ‘Maintenance’, only the specification and the detailed statement of
measurements and quantities with the abstract will ordinarily be required. The
report should state clearly the purpose of the work estimated for, and explain
any peculiarities which require elucidation including where necessary, the
reasons for adoption of the estimated project or design preference to others.
Guidelines to be followed while preparing detailed estimates:
(1) Thorough hydrological/ field studies are most essential to assess

correctly the potentialities of the scheme before taking up the surveys, in order
to avoid revised estimates at a later stage.
(2) Modern geophysical instruments may be used to ascertain

quickly the rock levels during the preliminary survey and the same may be
verified by duly conducting clay drill core borings during the detailed survey
in order to ensure the availability of sound rock at an economical depth and to
avoid the change of the scope of the scheme or the site at a later stage on
account of the non-availability of sound rock for foundations.
(3) Block leveling shall be done and block plans prepared to finalise
the alignments of branch canals, major and minor distributaries. Detailed
survey to the last block (of 40 Hectares limit) is necessary to provide fairly
correct assessment of the provisions, regarding (i) L.A., (ii) Head Sluices,
(iii) CM works (iv) CD works, (v) Bridges etc., and of their correct positions
in order to avoid any excess at a later stage.
(4) The evaluation of site conditions during the detailed

investigations is very necessary, in order to have an idea of the availability of
local materials and skilled and unskilled labour and to assess the necessity for
the importation of additional labour required for the works and to work out the
probable cost towards their transportation charges and their amenities.
(5) Correct provision for all the items required for the work with
correct preparation of data is necessary to avoid preparation of defective
estimates leading to upward revision later.
(6) It is necessary to study carefully the site conditions and the

availability of local materials and to adopt suitable specifications to avoid
changes at a later stage. Departmental officers should not change the
63
specifications during execution without the prior approval of the authority that
has technically sanctioned the estimate and also the authority competent to
sanction the revised estimate, if by extra expenditure involved necessitates
preparation of a revised estimate. The change in the specification should not
be proposed unless it is economical or unavoidable.
(7) Quarries and leads of materials: - Quarries are to be investigated

properly in the first instance and only quarries which yield adequate quantities
are to be adopted in the estimates after studying the site conditions. The leads
for materials are to be provided accordingly.
(8) Change in design, alignment and scope of the scheme :- As

required in Para 187 of Telangana State Public Works Department Code the
departmental officers should not change the design or alignment of canal or
change the dam site during execution without prior approval of the authority
who sanctioned the original scheme. These changes should not be proposed
unless they are economical or unavoidable.
(9) LS Provisions : - It is necessary to take up the detailed

investigation of canal branches and distributaries and to assess correctly the
number of structures required and their positions for estimating their cost after
preparing detailed estimates wherever possible for each type of work and
providing adequate L.S. provisions for similar works on the basis of past
experience instead of providing inadequate L.S. provisions, in order to avoid
the omission of essential masonry works. A careful scrutiny of proposals by
superior officer is necessary in the preparation of proper estimates with
realistic provisions.
(10) Anticipated credits: - Suitable provision should be made towards

anticipated credits in the estimates invariably for materials like dismantled
materials stone obtained in excavation, etc.
(11) Classification of soils: - The detailed estimates should always be

prepared based on Electrical Resistivity Method (ERM) of classification/after
excavating trial pits to the proposed bed level. The trial pits should be spaced
as per guidelines and necessity of work.
Note:- Estimates should be prepared only after detailed survey investigation

and finalization of design. Further, lumpsum provisions should not be
included in estimates without a strong justification. (G.O.Ms.No.1
Finance (W&P-F7) Department, dt.25-2-2012)
Rounding off Estimate Rates :- The finished or through rates and

quantities should be rounded off as per G.O.Ms.No.345, Irrigation (Projects
Wing) Dept., dt.8-9-1982.
64
113. To facilitate the preparation of estimates, a schedule of rates of
each kind of work commonly executed should be prepared annually, and the
rates entered in an estimate should generally agree with the schedule rates, but
where from any cause these are considered with the schedule rates, but where
from any cause these are considered not sufficient, or in excess, a detailed
statement must be given in the data sheet showing the manner in which the
rate used in the estimate is arrived at.
The SSRs shall be finalized before June without exception every year
by the Board of Chief Engineers. The preparation of SSR shall be made more
transparent by associating the representatives of Construction Industry,
National Academy of Construction and the Institution of Engineers (India)
T.S. Centre, at the time of finalization. For cities like Hyderabad and
Warangal, Unit rates will be prepared for various component items.
(G.O.Ms.No.94, I&CAD Dept., dt.1-7-2003).
Note :- The rates for cost of materials like steel, cement, Bitumen, pig iron
and resin shall be reviewed monthly by the Committee of Chief
Engineers and after obtaining approval of the Government,
communicated for adoption.
114. In the case of materials supplied departmentally, the rates

allowed to the contractor should not allow any profit on the cost of materials.
115. When an extra percentage is allowed on account of special

local conditions such as in the case of remote area restoration scheme works, it
should be so stated in a note at the end of the data statements accompanying
schedules of rates and this extra percentage should not be described as
Contractor’s profit.
Note:- If more than one area allowances, such as those for (1) Municipalities
(2) Agency/Tribal areas (3) Industrial areas are applicable for a
particular situation, only the maximum out of the allowable
percentages is to be allowed.
116. The schedule of rates should be prepared on the basis of rates

prevailing in the locality, and as it is used for the important purpose of
preparing estimates and is also used as a guide in settling rates in contract
agreements, necessary analysis of the rates for each description of work and
the varying conditions thereof should be given as far as practicable.
Note:- For items for which there is no standard data, concerned Engineer-in-
Chief/Chief Engineer should get the observed data examined
independently before according approval.
65
117. All incidental expenditure which can be foreseen such as
compensation for cost of land should be separately provided for in the
estimates.
117–A. (i) In the estimates for major works, provision upto 2 percent
of the estimated cost of the works portion may ordinarily be made for
unforeseen works. When found necessary, this provision may be utilized for
new items of works which are required by the administrative authority and
which are essential for the fulfillment of the precise objective for which the
estimate for the main work is intended. The working estimates for such works
will be sanctioned by the Executive Engineer upto a limit of Rs. 50,000/- for
each item, by the Superintending Engineer beyond this limit – vide Paragraphs
428 (f) and 417 (g).
(ii) A provision of 0.5% subject to a maximum of Rs.50.00 lakhs in the

estimate towards site office purpose, towards department for all project allied
and miscellaneous items like foundation stone, pylons, inaugurations, etc.
(iii) Seigniorage charges for materials at the rates as fixed by the

Government from time to time may be made in Part B of estimate duly
working out such charges separately without adding to the DATA.
(G.O.Ms.No.49, I&CAD dated.2-3-2009.)
(iv) Provision towards VAT at the rates fixed by the Government from
time to time shall be made in Part B of estimate. (G.O.Ms.No. 49, I&CAD
dt.2-3-2009.)
(v) Machine rates are to be adopted in all the cases for earth work
excavation where the quantities exceed 1000 cum, with relaxation on the
following items of works (G.O.Ms.No.94, I&CAD Dept., dt.1-7-2003) :
(1) Earth work excavation for seating to lining for a depth of 0.10m
to 0.15m for Canals / Channels.
(2) Removal of silt and slushy soils from the Canals / Channels
where depth or removal is less than 0.30m.
(3) Earthwork excavation for restricted foundation for small
structures building foundations etc.,
(4) Silt in slushy soils removal in lined canals, where movement of
machinery is restricted.
(5) Earthwork excavation for model sections, chutes etc., where the
movement of machinery is restricted.
66
(vi) Provision of 2% for Investigation and Project preparation.
(vii) Provision of 0.1% of estimate value towards corpus fund to

National Academy of Construction may be made in Part–B of estimates.
(G.O.Ms.No.19, TR&B (R.II) Dept., dt.24-4-2015.)
(viii) Lumpsum provision towards price adjustment may be made.
117–B. Provision of 1 percent should be made towards audit

charges in the estimates for irrigation projects for which capital and revenue
accounts are maintained.
118. The Rules regulating the inclusion in estimates of the

approximate cost of establishment and tools plant will be found, in respect of
irrigation projects, in Paragraph 396 below and in respect of other works, in
rule 19 of Appendix 7 of the T.S. Public Works Account Code.
119. If the jail labour are employed to execute the work, the estimate
should be prepared providing full labour charges, though jail labour are paid
less than Standard Schedule of Rates. However, a note should be mentioned at
the bottom of the estimate reflecting savings due to employment of jail labour.
120. Important structural designs should, as far as possible, be

prepared and approved in the Engineer-in-chief/Chief Engineer’s Office
together with the schedule of quantities.
Wherever there are exclusively designs wings in the Department, the

Superintending Engineers may get the important structural designs approved
by the competent authority of the Designs Wing. Wherever approved type
designs are available they can be adopted.
Designs of minor nature relating to estimates which fall within the

powers of technical sanction of officers shall be prepared and approved by
themselves.
The responsibility for the technical features of a design lies with the
office of origin. Local officers will be responsible, however, for settling local
questions connected with the foundations and other similar matters.
Subordinate officers should always bring to the notice of their higher

authorities any unsuitability or technical defect in a design.
121. The sanctioned estimate and the schedule of rates are not
confidential documents. Full details of estimated quantities under each item of
work, the estimate rate, the total value of each item of work etc, should be
67
disclosed to the tenderers at the time of issue of tender schedules.
(G.O.Ms.No.1007, TR&B Dept., dt.5-11-1976).
II. Original Works
a. Civil Buildings
122. The site of every building should, if possible, be definitely

settled before the detailed designs and estimates are prepared. Local
authorities must be consulted in all cases as to the availability/suitability of the
site. In the case of works or buildings which are intended to be erected in the
neighborhood of any fort or cantonment, the matter should, in the first
instance, be referred to the local Military Works officer for an expression of
his opinion from a military point of view, and then submitted to the
Government of India in the Army Department for concurrence, and when such
concurrence has been obtained, no deviation is permissible without previous
reference to that department.
123. Rules regarding Zones of Defence Works will be found in

Army Regulations India. Special attention is drawn to the restrictions on the
construction of buildings, alteration of ground level and collection of materials
in such zones; and to the prohibition of the transfer of State land in zones
without the sanction of the Government of India.
124. Deleted.
125. Garages should be provided to the residential buildings of

officers to accommodate the inspection vehicles.
(b) Roads
126. Road, bridge, ferry, tunnel, ropeway or causeway declared by

the President to be of military importance, should not be abandoned, or
allowed to fall out of repair, without the prior sanction of the Government of
India.
127. Projects for roads submitted to the Government of India for
sanction should be accompanied by the following documents, viz.
(i) Report, including a brief note on the proposed gradients.

(ii) Abstract estimate of cost.
(iii) Index map.
(iv) Plans of important works only.
The documents numbered (i) to (iii) above should be either duplicate

or copies as they are required for purposes of record by the Government of
68
India, and will not be returned with the orders on the project. Detailed
estimates and sanctions are not required with such projects when being dealt
with by the Government of India and need not be submitted.
In addition to the above, information about acquisition of lands, forest

clearance, Railways no objection certificate where ever necessary may be
furnished. Copies of detailed estimate together with CBR (California bearing
ratio) designs, C.M and C.D works are also to be furnished. The instructions
issued by the Government of India from time to time may be followed strictly.
128. When new roads are proposed, the estimate should include the
cost of all dwelling houses, inspection houses to be built along the new roads
for accommodating inspection officers, subordinates and others. The project
report of new roads should indicate the estimate in full for such works and
show clearly the necessity for the road, with terminal point, the class of road
proposed, the facilities for future maintenance and type & volume of the traffic
anticipated on the road.
129. Estimates for bridges must be accompanied by adequate

calculations and the report should show the following :
(i) How the stream has been crossed hitherto.
(ii) Why it is proposed to bridge it.
(iii) Kind and volume of traffic expected.
(iv) Whether the stream has ever been bridged before, if so, details and
if it failed, the reasons.
(v) The kind of bridge now proposed, the reasons for the waterway
allowed, the height of roadway above the high flood level and
headway allowed for boats, if any.
(vi) The nature and size of snags, if any, the drainage of the stream
whether flat or hilly, the velocity of current in rainy and dry
weather, liability to sudden floods.
(vii) Whether the stream is used for floating out timber, and if so, how
the nature of bed and banks, whether the banks are liable to
erosion.
(viii) Whether the stream is navigated and if so, by what types of
vessels, the highest flood level, maximum and normal.
(ix) The nature of materials available within reasonable distance.
(x) Whether it is feasible for construction of a check dam.
Whenever it is proposed to construct or modify a bridge, culvert, dam,

diversion or other work, which might affect any railway line in the vicinity, the
69
Railway Administration should be consulted in regard to the adequacy of the
waterways etc., provided in the proposals. Where there is disagreement, the
matter should be referred to the concerned Chief Engineer dealing with the
work through the Superintending Engineer concerned. The decision of the
Chief Engineer should be final.
130. In addition to the actual bridge plans the following plans should
accompany an estimate for a new bridge:-
A plan of the stream for 2 kilometers upstream and downstream of the

proposed crossing with connected cross sections, at every ½ kilometer (or
closer, if necessary), a cross-section of the stream at the proposed bridge site
showing the general level of the country on either bank as well as that of road
approaches; the various water levels, depth at which good foundation is
available and its nature.
A Register of bridges has to be maintained in Form prescribed

separately for National Highways and for State Roads as well as other roads,
taking the Division as a unit. Posting of the bridge register should be
commenced from the starting kilometer of the road in the division. Not more
than one bridge should be noted in a page. The name of the road and the
starting and ending kilometer in that division should be written neatly on the
cover page of Register.
(c) Town water Supply Project/Rural water supply project
131. For Town Water Supply Project/Schemes and Rural water

supply project/Schemes, the nature and quantity of the existing water-supply
should be given. The reasons necessitating an improved water supply, the
possible sources of an additional water supply and the reasons for preferring
the scheme for that area and population to be supplied. The estimated daily
supply in litres per head of population per day should also be furnished. The
quality of the water and whether requiring treatment or not is also to be
furnished.
The daily supply to be provided from water sources is at the rate of 70
Litres per Capita per Day (LPCD) rural areas, 135 LPCD in
Municipalities/Nagar Panchayats and 150 LPCD in Municipal Corporations.
Note :- The guidelines issued by Government of India from time to time shall
be followed.
132. The water supply project report should be accompanied by an

index map showing the lines of main and distributary pipe lines along with
plans of all works, including filters, service reservoirs, settling tanks, etc, The
70
annual cost of maintenance should be estimated and design calculations in
support of the dimensions and discharges of pipes should be supplied.
III. Repairs
(a) General
133. Repairs may be divided into two classes : ordinary and special.
Ordinary repairs include –
(i) Those which, as a matter of regulation, are carried out

periodically and which are usually of the same quantity from time to time,
such as the painting or whitewashing of a building, or a patch work of metal
on a road;
(ii) Other occasional petty repairs which may become necessary

from time to time, and which may have to be carried out between the times of
periodical repairs;
(iii) In respect of irrigation works all operations required to

maintain, in proper condition of works, as they are, i.e., to standards laid down
already.
(iv) In respect of Water Supply schemes, repairs and replacements

to pump sets, attending leakages and replacements to distribution pipeline
network, replacement of filter media, repairs to electro mechanical equipment,
repairs to service reservoirs, sumps, etc.
134. (i) Special repairs are other than ordinary repairs, i.e., they are
repairs which are not periodical or frequent, e.g., re-roofing a building,
replacing of beams, renewal of flooring, etc. whenever a work of special or
ordinary repairs is accompanied by improvements or extensions, the rule in
Paragraph 93 for classifying the work should be observed.
(ii) In respect of irrigation works, special repairs include all operations

required to maintain the work in a better condition, i.e., to an improved
standard, by using material of a more permanent or lasting nature without
increasing the efficiency or scope of the system, e.g., cement plastering or
pointing in place of ordinary plastering or pointing, plastering in place of
pointing, rough stone masonry in place of dry stone packing, revetment to tank
bunds at sites of breaches and to margins of rivers at places where they are
eroded, grouting newly the surface of the aprons and revetments, lengthening
of aprons and revetments to protect erosions noticed in beds and margins of
rivers, canals and channels. Whenever a work of special or ordinary repairs is
71
accompanied by improvements or extensions, the rule in Paragraph 379(c) for
classifying the works should be observed.
(iii) In respect of works undertaken by the Engineering

department dealing with public works, “Special Repairs” include all
operations of road embankments, eroded margins of roads, and approaches to
bridges, e.g., improvements of revetments of road embankments, restoring the
eroded margins of a road or protecting them with revetment etc. Wherever a
work of special or ordinary repairs is accompanied by improvements or
extensions, the rule in Para 93 of the T.S. Public Works Department Code for
classifying the works should be observed.
135. Ordinary repairs :- Except in the cases contemplated in

Paragraph 147, a separate estimate should be prepared annually for all the
anticipated ordinary repairs of each building at work or group of works during
the working year, as detailed in the budget.
136. An ordinary repair estimate/annual maintenance estimate/

operation and maintenance estimate lapse on the last day of the financial year.
Note (i) :- All the sanctioned estimates for deposit works whether original
works or repairs, will continue to be in force till the work is
completed or unless the estimate is operated upon for five years,
whichever is less.
Note (ii) :- If any annual maintenance and repair work, the accounts of which
have under this Paragraph to be closed on the 31 st March, is
executed under the lump sum contract system, as described in the
T.S. Detailed Standard Specifications and the date of completion
thereof according to the agreement entered into with the contractor
falls beyond the 31st March, a liability estimate for the non
executed work before 31st March under the agreement shall be
prepared and got approved by the competent authority.
137. The sanction to an ordinary repair estimate/annual maintenance

estimate/operation and maintenance estimate lapses on the last day of the
financial year. If, however, inconvenience would arise in any exceptional case
from the stoppage of the work on the fixed date, the repairs may be carried on
to completion, the expenditure after the date being treated as expenditure
against a fresh repair estimate of the next working year.
In the case of non-periodical estimates, the time limit of five years

prescribed in Paragraphs 139 and Paragraph 186 for sanctions to estimates for
original works and special repairs will apply.
72
138. Repairs estimates should, like those for original works, provide
for the removal of all rubbish which may have accumulated, filling in
unsightly pits, etc., round the building and under separate sub-heads, all
watchmen sanctioned by competent authority for the care of vacant buildings,
guarding works, working sluices, etc.
139. Estimates for special repairs remain current till the completion
of the repairs in the same manner as estimates for original works – vide
Paragraph 186.
140. In case of urgency the Superintending Engineer may authorise

the commencement of periodical repairs in anticipation of the formal sanction
to the estimate; but in such cases an approximate sum must be fixed, to the
expenditure of which sanction is provisionally given, and the Executive
Engineer will be responsible that sanction of the competent authority is
accorded to the regular estimate at the earliest possible date.
141. In the case of all descriptions of work for the renewal of which
any specific period of time has been fixed, the estimate for its repair should
show the date when such item of work was last executed.
142. The administrative approval is required for special repairs. The

class of mixed works described in Paragraph 93 above require the same
approval as original works.
143. To facilitate the preparation of estimates for periodical repairs,

a standard measurement of book may be kept in the office of each Executive
Engineer, showing the detailed measurements of each kind of work which is
usually subject to renewal in each work under his charge.
144. The provision for ordinary repairs of the buildings shall be

made on the plinth area basis at the rate fixed yearly by the Committee of
Chief Engineers dealing with the Buildings Schedule of Rates.
As regards special repairs, as defined in Paragraph 134, no limit has

been fixed with reference to the capital cost of any building, as such repairs
are not annual or strictly periodical. Such estimates should be carefully
scrutinized and sanctioned by the competent authority as occasions arise.
144 – A. Deleted.
145. The estimate when prepared will be submitted to the officer

occupying such building, or in the case of military buildings in charge of the
Public Works Department, to the Officer Commanding the station for
countersignature in token that all repairs now to be required are provided for.
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In the case of buildings occupied by officers of a civil department occasional
repairs not provided for in the annual estimate will be executed on requisitions
sanctioned under Paragraph 110.
146. Provision for the payment of municipal and other taxes on

public buildings should be made in the annual repair estimates in the cases
indicated in Article 120 (1) (C) of T.S. Financial Code, Vol -I.
(b) Lump-sum Repair Estimates :
147. (i) If the cost of ordinary annual repairs, excluding the

municipal taxes to a building (residential or non-residential) is less than
Rs.50,000/-, the Superintending Engineer may prescribe, subject to revision
from time to time, a lumpsum limited to Rs. 50,000/- plus the amount of the
municipal taxes if any, payable by Government. This covers the cost of
ordinary annual repairs and within this amount; expenditure will be
permissible year after year without any detailed estimate being prepared. The
Executive Engineer also enjoys similar powers up to a limit of Rs.20,000/- for
each building.
(ii) If the cost of ordinary repairs exceeds the above limits, a detailed
estimate should be prepared and sanction obtained from the competent
authority. When such estimate is sanctioned, the estimate sanctioned under
lumpsum estimate is automatically superseded for the working year in
question.
(iii) Similarly lump sum estimates may also be prepared and

sanctioned for ordinary repairs to floating plant based on a five-year limit of
expenditure subject to the following conditions:-
(a) In the case of staff boats or steamers for which proforma

accounts are maintained individually for each plant, the expenditure on any
one plant in any year together with the expenditure on that plant in the
previous four-years should not exceed the five-year limit to be fixed.
(b) In the case of other minor floating plant, a single lump-sum

estimate based on a five-year limit to be fixed may be sanctioned for the
repairs of all floating plant included in a class and the total expenditure for any
one year on all the plant in any one class should not exceed one fifth of the
five-year limit fixed for that class.
Electrical Maintenance Works :
Similar lumpsum estimates may also be prepared and sanctioned for

ordinary repairs to electrical installations in civil buildings. Where the
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estimated cost of such annual ordinary repairs is less than Rs.50,000/- then,
the Chief Engineer may prescribe, subject to revision from time to time, a
lumpsum limited to Rs.50,000/- to cover the cost of annual maintenance of
electric installations in civil buildings. The Executive Engineer/Electrical
Engineer (General) may similarly prescribe lumpsums up to a limit of
Rs.20,000/. Within this amount the expenditure will be permissible year after
year without any detailed estimates being prepared and when the above limits
are exceeded in any working year detailed estimates will have to be prepared
in accordance with the ordinary rules and got sanctioned by the competent
authority.
Note:- The sanction accorded to lumpsum provision referred to in the

Paragraph should be held to be a sanction for an estimate for the
amount of lumpsum for all purposes of this Code.
(c) Special Repairs
148. It is irregular to classify ordinary repairs estimate as Special

Repairs for the reason that the repairs cannot be completed before the date
fixed for the closure of annual maintenance estimates.
IV. Roads
149. Deleted.
F – CONTRACTS
I. Methods of Execution of Works
150. The works executed by the department are carried out by one of
the under-mentioned methods.
(i) By entrustment of works to user groups / outsourcing.
(ii) By piece-work agreement in form Public Works Department-

K2 Form, as defined in the Telangana State Detailed Standard
Specifications.
(iii) By an agreement in form Public Works Department- LS Form,

based on a lumpsum tender system, as defined in the Telangana
State Detailed Standard Specifications.
(iv) By Engineering Procurement & Construction (turnkey system)
(v) By Public Private Partnership
75
Method (i) is adopted in cases where no contractors are available or
where, for other reasons, like guidelines of funding agencies, emergencies,
natural calamities or where it is found more economical.
Under Method (ii), the piece-worker merely agrees to execute a

specified work at specified rates, quantity and time. The conditions of the
contract and the security to be taken from the piece-workers for the due
fulfillment of the contract are set forth in the tender document. The piece-
worker usually possesses little professional knowledge or capital and employs
no supervising staff. The department arranges for the supervision, the setting
out and measuring of all work. The piece work system shall ordinarily be
confined to works (including improvements and repairs) costing not more than
Rs.1,00,000/- (Rupees one lakh) and Rs.5,00,000/- (Rupees five lakhs) for
transport work. If in any case of improvements and repairs costing above
Rs.1,00,000/- it is considered preferably to adopt piece works system instead
of method (iii), reasons therefor should be recorded in the relevant file. The
schedule of rates in the piece-work agreement should show the rates for
finished work even for items for which lumpsum have been provided in the
sanctioned estimates.
In regard to Method (iii), the details are set forth clearly in the
Preliminary Specifications of the T.S. Detailed Standard Specifications;
(1) the Preliminary Specifications of the T.S.Detailed Standard

Specifications;
(2) the standardized forms of articles of agreement, tender notice

and tender process are mentioned in the T.S. Detailed Standard Specifications
and
(3) the intermediate and the final bill-forms connected therewith

[Public Works Department Form Nos. 27 (A) and 27(B) of T.S. Public Works
Account Code].
In the case of each work executed under Method (ii) or Method (iii),
the authority accepting the contract will decide whether it is desirable to
retain, in the hands of the department, the supply of imported stores or other
materials.
In cases where the contractors are allowed to supply the required

imported articles themselves, the description of such articles must be clearly
defined by governing specifications. For cases where the “Bureau of Indian
Standard Specifications” standards are not applicable, other suitable methods
should be adopted, such as, specifying the catalogue number product of a
reputable firm. When test certificates are demanded, full particulars shall be
76
given in the tender notice and the agreement and it shall also be stated therein
that the cost of furnishing such certificates shall be borne by the contractors.
Method (iv), EPC method is a special type of contract and contemplate

generally a turnkey approach for delivery of a project with a fixed price and
within a fixed period. This schedule either part or complete FEED (Front End
Engineering and Designs) procurement and construction works including
quality assurance, testing and delivery of the whole project by a single agency.
Hence, the EPC mode of contract could be considered only analyzing the
suitability and adaptability criteria for each project. (See Appendix XXIX–A).
Method (v), Public Private Partnership (PPP) means an arrangement

between Government or statutory entity or Government owned entity on one
side and a private sector entity on the other, for the provision of public assets
and / or related services for public benefit, through investments being made by
and / or management undertaken by the private sector entity for a specified
period of time, where there is a substantial risk sharing with the private sector
and the private sector receives performance linked payments that conform (or
are benchmarked) to specified, pre-determined and measurable performance
standards. (See Appendix XXIX – B).
II. Contract Documents and Enforcement
151. Before a work is given out on contract, the authority competent

to accept the contract must prepare contract documents to include :
(i) A complete set of drawings showing the general dimensions of

the proposed work and so far as necessary, details of the various parts-works
to be done under lumpsum items in the schedule to the agreement should be
clearly defined by specifications or drawings, as necessary.
(ii) A complete specification of the work to be done and of the

materials to be used, unless reference can be made to specifications contained
in the Detailed Standard Specifications and its Addenda Volume or IS, IRC
Code specifications. In the case of the items of work for which there are
already standard specifications, the numbers of the relevant specifications of
the T.S. Detailed Standard Specifications, Ministry of Road Transport and
Highways (MORTH) Specifications, Ministry of Rural Development (MORD)
specifications, Central Public Health Environmental Engineering Organisation
(CPHEEO) manual should be referred to in the schedule attached to the
contract documents.
(iii) A schedule of the quantities but also the rates worked out by the
department and the amount for each item and the total value of the contract is
to be kept in the contract documents. The tenderer will not be required to
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quote item wise. He should indicate his willingness to do the work either at the
estimated value of the work or at a percentage in excess of the estimated value
of the work or at a percentage less than, the estimated value of the work.
(G.O.Ms.No.94, I&CAD, dt.1-7-2003.)
Note :- Item (i), (ii) and (iii) above are necessary for both piece-work
contracts and contracts based on the lumpsum tender system.
(iv) A set of conditions of contracts to amplify as necessary the

preliminary and other specifications of the T.S.Detailed Standard
Specifications forming part of contracts based on the lumpsum tender system.
In the case of piece-work contracts, the conditions considered necessary for
any particular case in addition to those printed in PWD Form K-2 should be
attached to the contract document /agreement.
152. The terms of a contract must be precise and definite and there
must be no room for ambiguity or misconstruction therein. No contract
involving an uncertain or indefinite liability or any condition of an unusual
character should be entered into without the previous consent of the competent
financial authority.
If the contract, even when it is within the powers of acceptance of the

Executive Engineer, is to be of a very special nature, he should, before inviting
tenders publicly, submit the contract documents to the Superintending
Engineer for his approval or remarks together with a copy of the proposed
advertisement for tenders and the form in which the tenders are to be
submitted. The Superintending Engineer should similarly, when the amount of
the contract is likely to exceed his powers of acceptance or when it is to be of
a very special nature requiring in his opinion, the Chief Engineer’s advice,
submit the contract documents to the Chief Engineer for approval.
153. Contracts should, where possible, be executed on one or other

of the standard forms, but they may be modified to suit the requirements of
any particular case, or for works of great magnitude, after consultation with
the legal advisers of the Government. In cases where it is considered that none
of the standard forms can be used even with suitable modifications, the
contracts should be got prepared specially by the Government Law Officers.
Engineers and their subordinates are responsible that the terms of

contract are strictly enforced and that no act is done tending to nullify or
vitiate a contract.
All agreements entered into with the Department by contractors for

execution of works, supply of materials, lease deeds (agreements), written
understandings etc., are subject to stamp duty with effect from 1-6-1974 at the
78
rates prescribed from time to time under the Indian Stamp Act, 1899 (Act
No.22 of 1989 published in Gazette No.28, dt.23-10-1989).
The stamp duty would be borne by the contractors/personnel executing

the agreement.
Note :- The procedure for registration of contractors and consultants are

appended at Appendix XXX-A and XXX-B.
III. Tenders
154. Tenders which should always be sealed, should invariably be

invited in the most open and public manner, possibly by notice in English and
local language pasted on the notice board of Engineering department offices
and also communicated to all local public works offices and the tenderers
should have free access to the contract documents. In addition the notice shall
be made available in departmental website. Tender notice or notice inviting
tenders (NIT) shall be approved by the Engineers for the works for which they
are competent to accord technical sanction and shall not be issued till the
tender schedules are ready for issue.
The notice should in all cases state :
(i) When and where the contract documents can be seen and the
blank forms of tender documents can be obtained and also the amount to be
paid for set of plans and other tender documents.
(ii) (a) When and where the tenders are to be received and opened.
The date of receipt of tenders should be 14 days for the first call, 7 days for
second call and 3 days for the works of famine relief/flood damage repairs and
urgent nature of works.
(b) The officer issuing tender notice may reduce the time for any
special reasons to be recorded.
(c) It may be stated in the tender notice that, the date of receipt and
opening of tender documents happens to be holiday, the date of receipt and
opening of tenders will be the same time on next working day. The tenders
shall be opened in the presence of tenderers or their authorised representatives.
Note 1 :- Tender schedule can be issued till a date prior to the last date of
submission of tenders either to the contractors or their authorised
representatives on submission of a copy of registration with the
department and demand draft towards cost of tender schedule.
(G.O.Ms.No.94, I&CAD dt.1-7-2003)
79
Note 2 :- Cost of tender schedules : Rates for the sale of tenders and other
documents shall be fixed by the Engineer in Chief (Adm.), I&CAD
Department, (who is the Chairman, Board of Chief Engineers)
from time to time, for uniform adoption in all the Engineering
Departments and they are non refundable. (G.O.Ms.No.94,
I&CAD, dt.1-7-2003)
(iii) The amount of earnest money payable along with the tender
documents should also be specified. The amount of earnest money to
accompany the tender shall be at 1½% of the estimate contract value in case of
K2 contracts and at 1% of estimate contract value in respect of lump sum
contracts and the same shall be payable in the shape of demand draft/bankers
cheque drawn in any Nationalized / scheduled bank in favour of the officer
specified in the tender notice.
Note 1 :- Minor irrigation works under the administrative control of I&CAD

Department entrusted to the ayacutdars/water users association for
execution of works are exempted from collection of earnest money
deposit.
Note 2 :- The labour cooperative societies of SC /ST / Wadderas /Sagara

(Uppara) are exempted from payment of earnest money to the
works costing upto Rs.50.00 lakhs.
Note 3 :- The unemployed and retrenched Engineers belonging to SC/ST/

Wadderas/ Sagara (Uppara) are exempted from payment of EMD to
the works costing upto Rs.10.00 lakhs on the certificate issued by
the Collector based on MRO’s verification.
(Note 2 and 3 added as per G.O.Ms.No.52, TR&B Dept., dt.18-3-2000.

Boarding of CE’s meeting held on 24-2-2010 and 93 meeting held on 12-8-
2011.)
(iv) With whom or what authority the acceptance of tender will rest.
No tender should be accepted from a person who has been or who

has in his employ, a person who has been in the Gazetted Service of
Government in any capacity, and has retired within a period of two years prior
to the date of tender, except in cases where the officer concerned has obtained
specific sanction of Government to do so prior to the date of tendering. Such
tender, if accepted, because such information has not been furnished by the
tenderer, shall be cancelled when the fact of such tendering comes to the
notice of the tender accepting authority.
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“A contractor shall not be eligible to tender for works in a division
where any of his (a) near relatives are employed in the rank of Assistant
Engineer or Assistant Executive Engineer and above on the engineering side
and Divisional Accounts officer and above on the administrative side. The
contractor shall intimate the names of persons who are working with him in
any capacity or are subsequently employed. He shall also furnish a list of non-
Gazetted Public Works Department employees related to him. Failure to
furnish such information shall render him liable to be removed from the list of
approved contractors and his contract liable for cancellation”.
Note :- Near relatives include –

i) Sons, Step-sons, daughters and step- daughters.
ii) Sons-in-law and daughters-in-law.
iii) Brothers-in-law and sisters-in-law.
iv) Brothers and Sisters.
v) Father and Mother.
vi) Wife / Husband.
vii) Father-in-law and Mother-in-law.
viii) Nephews, Nieces, Uncles and Aunties.
ix) Cousins, and
x) Any person residing with the contractors.
Authority should always be reserved to reject any, or all, of the tenders

so received without the assignment of a reason, and this should be expressly
stated in the advertisement.
In the case of works to be given on contract based on the lump sum

tender, as defined in the Telangana State Detailed Standard Specifications, the
forms of tender notice and tender [Appendix–I and II(a)] should be used with
such modifications as any particular work may require.
No tender should be accepted from any person directly or indirectly

connected with the Government service – vide paragraph 72 of this code.
The Executive Engineer or the Superintending Engineer, as the case

may be, should open the tenders in the presence of the tenderers or their
authorised agents who may choose to be present at the time and read out the
rates therein. The officer opening the tenders should invariably date and initial
not only the corrections in the schedule of quantities, schedule of materials to
be issued, specifications and other essential parts of contract documents but
should invariably date and initial all the pages of the tender documents
irrespective of whether they contain or do not contain any corrections,
overwritings, etc. If there are corrections in the tender unattested by the
tenderer, a note of such corrections should be made on the tender itself, when
it is opened. The Officer opening the tenders should keep a personal note of
81
the total number of tenders opened by him and verify therewith the number in
the comparative statement of tenders
The tender receiving authority alone should open the tenders. This
power shall not be delegated to the subordinate officers.
After the receipt of the comparative statement and before the selection
of a tenderer, the officer concerned should examine all the tenders and satisfy
himself that no corrections which were not in the tender at the time of opening
of tenders had been made in any of them.
Note 1:- Tenders should invariably be called for when the amount involved in
a particular contract is Rs. 50,000 or more. If it is proposed, in any
case, whether for urgency or any other reason, such as VIP visits,
security related works and emergency restoration works arising out
of floods/natural calamities to depart from this rule, and entrust the
works on nomination at rates not exceeding estimate rates, the
previous approval of the Superintending Engineer should be obtained
in the case of works costing not more than Rs. 2,00,000, of the Chief
Engineer in the case of work costing not more than Rs. 5,00,000.
When the amount is less than Rs. 50,000 the Executive, Engineer
may call for tenders at his discretion. This rule does not however,
admit of a major work being split into parts each costing less than
Rs. 50,000 and each part being given on contract without calling for
tenders. In the case of Electrical Works, powers of the Executive
Engineer, Superintending Engineer and Chief Engineer to dispense
with the call of tenders are limited to Rs.25,000, Rs.50,000 and
Rs.2,00,000 respectively.
Exception : Deleted.
Note 2 :- Notices calling for tenders should invariably be published in

prominent local newspapers in respect of all works costing over
Rs.5 lakhs.
Note 3 : Deleted.
Note 4 :- When once tenders have been called for a work and there is no
response or all the tenders received are unsatisfactory and have to
be rejected and it is considered that a call for further tenders will be
fruitless or undesirable, the officer who is competent to accept the
tender may allot the work to a contractor selected by him with the
sanction of his immediate superior authority, at rates not exceeding
estimate rates.
Note 5 :- The rule in Note (1) above applies—
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(a) to contracts for execution of works including procurement of
materials required for the works by the contractors themselves;
(G.O.Ms.No.94, I&CAD dt.1-7-2003)
(b) Deleted.
Note 6 :- When once tenders have been called for a work in accordance with
Note(1) above, supplemental or additional items may be entrusted to
the original contractor dispensing with tenders as follows subject to
the provisions of Para 176(e) of TS Public Works Department Code.
(i) Such items of work that are found necessary after letting out a
contract and cannot be taken up for execution independently
without interfering with the original work let out and have
necessity to be executed along with the original contract shall be
considered as Supplemental items of work contingent of the
original contract .
(ii) Supplemental items of work contingent on the main contract

have to be necessarily carried out through the original contractor
as authorised extra by entering into a supplemental
agreement(s). If the total value of original estimate cost plus
supplemental items cost falls within the preview of sanction of
higher authority, supplemental agreement(s) should be entered
only after sanction of higher authority is obtained for the revised
estimate. The powers for executing supplemental agreement(s)
will be same as the powers for executing original contracts
according to delegation of powers in force, regardless of who
has executed the main contract in a given case, subject, however,
to the condition that if the net effect of supplemental agreements
to be entered into is to enhance the total value of work under the
main and supplemental agreement(s) to such an extent that
sanction to revised estimate is required by a higher authority
then sanction of the revised estimate from the higher authority
shall be obtained before entering into supplemental
agreement(s).
(iii) Such items of work that are found necessary after letting out a
work and can be executed independently without affecting or
interfering with the execution of the work let out, shall be
considered as Additional items of work not contingent on the
original contract. Such additional items of work may be let out
after call of tenders. However, if a tender call is considered
undesirable and if it is considered necessary to entrust the item
83
of work on nomination to the original contractor involving the
provision in Note (1) above it may be done so, provided the total
value of such additional items does not exceed the limit upto
which the officers can entrust works without calling for tenders
as per the delegation of powers in force. If the value of the items
exceeds the limit, approval of the next higher authority shall be
obtained. They can be executed only after separate estimate or a
revised estimate or a workslip containing the additional items is
sanctioned / approved by the competent authority. Entrustment
of such items shall be at rates not exceeding the estimate rates.
Note 7:- When stores are proposed to be purchased for water supply and
drainage schemes, tenders should be called for by the
Superintending Engineer of the Circle in which the works are
executed. Rate contract rates of the materials already covered
should be followed in placing supply orders.
Tenders should be decided within a period of one/two/three months

after the expiry of last date prescribed for the receipt of the tenders by the
Executive Engineer/ Superintending Engineer/Chief Engineer respectively and
the decision regarding the disposal of tenders should be indicated at any time
within the said period.
During the above mentioned period no plea by the tenderer for any sort
of modifications of the tender based upon or arising out of any alleged
misunderstanding or misconception or mistake or for any reason be
entertained.
Before the expiry of the validity, the authority competent to call for
tenders shall seek for further extension of validity from the contractors and in
case the validity is not extended his /her tender will not be considered and the
EMD shall be returned.
During the period of validity if any tenderer withdraws his/her tender,

his/her EMD shall be forfeited.
Negotiations are not permitted to be conducted at any level.
Concessions to Labour Contract Cooperative Societies
The following Concessions are given in entrustment of works by all

Engineering Departments dealing with Public Works to Scheduled Cast/
Scheduled Tribe, Waddara and Sagara (Uppara) Labour Contract Co-Op
Societies and Individuals:-
84
Registrations : For SC/ST/ Waddara/ Sagara (Uppara) Labour Co-Op.
Contract Societies and individuals belonging to SC/ST/ Waddara/ Sagara
(Uppara) no solvency certificate need be insisted for registration up to Class
III (contracts upto Rs.50.00 lakhs).
Exemption of EMD :
(a) (i) The Labour Co-Op. Contract Societies of SC/ST/ Waddara/

Sagara (Uppara) be exempted from payment of EMD to works costing upto
Rs. 50.00 lakhs.
(ii) The individuals belonging to SC/ST/ Waddara/ Sagara

(Uppara) be exempted from payment of EMD for works costing upto Rs.10.00
lakhs.
(iii) However, EMD may be recovered from running bills after

expenditure of 25% of the concerned works. This will instill the responsibility
for completion of the works.
(b) These concessions to the individuals belonging to SC/ST/

Waddara/ Sagara (Uppara) are to be applied only to unemployed and
retrenched Engineers. This is to be certified by the District Collector based on
M.R.O.s verification.
Works to be Earmarked :
(a) No works be entrusted on nomination to Labour Co-Op. Contract

Societies of SC/ST/ Waddara/ Sagara (Uppara) and individuals of SC/ST/
Waddara/ Sagara (Uppara). The existing guidelines on nominations, indicated
in TSPW Department code will only be applied to these Labour Co-Op.
Contract Societies of SC/ST/ Waddara/ Sagara (Uppara) and individuals
belonging to SC/ST/ Waddara/ Sagara (Uppara).
(b) Defaulters belonging to SC/ST/ Waddara/ Sagara (Uppara), Labour

Co-Op. Contract Societies and also defaulting individuals of SC/ST/ Waddara/
Sagara (Uppara) are to be identified and they should not be awarded the works
on concession and their registration shall be cancelled.
(c) At the time of tender, the SC/ST/ Waddara/ Sagara (Uppara),

Labour Co-Op. Contract Societies individuals belonging to SC/ST/ Waddara/
Sagara (Uppara), should enclose with the application form a list of works for
which they have applied for tenders during the year along with their value and
result of tender call. They should also enclose the details of works on ground
indicating the date of allotment / agreement, progress as per Agreement, actual
progress etc.
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Number of Works to be entrusted at any time:
(i) No second work shall be given to the labour Co-operative contract

societies of SC/ST/ Waddara/ Sagara (Uppara) and also to the individuals of
SC/ST/ Waddara/ Sagara (Uppara) unless the work on hand already entrusted
is completed to an extent of 50% and attested by the concerned Executive
Engineer regarding satisfactory performance.
(ii) At any time the total estimated cost of work entrusted to Labour
Co.Op. Contract Societies of SC/ST/ Waddara/ Sagara (Uppara) should not
exceed Rs.50.00 lakhs.
(iii) At any time, the total estimated cost of fresh works entrusted to
individuals of SC/ST/Wadderas/ Sagara (Uppara) should not exceed Rs.20.00
Lakhs excluding the works on hand which are completed more than 50%.
(iv) Only unskilled works of simple nature (not involving major

structures) shall be entrusted to Labour Co.Op. Contract Societies of SC/ST/
Waddara/ Sagara (Uppara)and also to individuals belonging to SC/ST/
Waddara/ Sagara (Uppara).
(v) At least 15% of works may be earmarked to the individuals of

SC/ST/ Waddara/ Sagara (Uppara)contractors costing up to Rs.20.00 Lakhs
and SC/ST/ Waddara/ Sagara (Uppara) labour cooperative societies up to
Rs.50.00 Lakhs on online e-procurement and all other methods of
procurement.
Area of Operation :- The area of operation for the works taken up by

the SC/ST/ Waddara/ Sagara (Uppara) Labour Co-operative Contract Societies
and individuals belonging to SC/ST/ Waddara/ Sagara (Uppara), would be the
District in which they are registered for all departments.
Registration as Higher Category :- For Registration as Contractors in

higher category the SC/ST/ Waddara/ Sagara (Uppara) Labour Co.Op.
Contract Societies and individuals belonging to SC/ST/ Waddara/ Sagara
(Uppara), normal rules will apply and no special preferences or concessions
are needed.
Production of Audit Certificate :- The Society should produce Audit

Certificates of Financial year to consider the entrustment of works. Unless the
Audit Certificate is submitted no work can be entrusted to Labour Co.Op.
Contract Societies concerned and to individuals belonging to SC/ST/ Waddara/
Sagara (Uppara).
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Penalty Clause :- The works entrusted to SC/ST/ Waddara/ Sagara
(Uppara) of Labour Contract Societies and individuals should be executed by
them only without either subletting to anybody or giving power of attorney to
the professional contractors or any body and / or without getting the work
done through any contractor through benami transaction. If such benami
transaction comes to the notice of Department the concession holder shall be
debarred from availing the concessions for all the works in hand and black
listed.
The performance of SC/ST/Waddara/ Sagara (Uppara) Societies and

individuals shall be evaluated on annual basis by independent agencies.
(G.O.Ms.No.52, TR&B Department, dated 18-3-2000)
(The committee of Engineer-in-Chief in its 77th meeting held on 24-2-2010
and 93rd meeting held on 12-8-2011.)
Works programmes for the benefit of Scheduled Tribes, allotment of

works in tribal sub-plan areas and other areas to the local Village Development
Committees (VDCs) / Mahila Sanghams/Societies/ Ayacutdars/ Beneficiaries,
Concession are to be followed whenever such works are taken up in tribal
areas by following the rules and executive instructions issued from time to
time by the Government in respect of works and financial /technical powers
entrusted to the respective departmental officers.
(U.O.Note No.G3/8605/05, dt.9-8-2005, of the Commissioner of Tribal
Welfare, Hyderabad and U.O.Note No.G3/8605/05, dt.30-7-2005, of the
Commissioner of Tribal Welfare, Hyderabad).
Tenders under 'e' procurement :
The e-Procurement platform is established for procurement of services,

supply of goods and works contracts. The authorised authorities shall secure
the services, supply of goods and works contracts under e-Procurement system
only.
All departments dealing with public works of the Government shall

procure all works with an estimated value of Rs.1.00 lakhs and above, goods
and services with an estimated value of Rs.1.00 lakh and above through e-
Procurement only. All the existing codal rules, G.Os, executive instructions to
the processing of tenders are applicable to the bids to be procured through e-
Procurement.
1. Notice inviting Tenders (NIT) :
(i) The Notice Inviting Tenders (NIT) shall be in the Standard

formats and will be finalized / approved by the officers
competent to accord technical sanction.
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(ii) The Tender documents will be prepared by the concerned
Engineers, bringing greater transparency indicating, the
provisions made in the estimates for items which are
reimbursable to the contractors with conditions therefore and
relevant conditions relating to the implementation of the
contract and other eligibility criteria on both physical and
financial requirements in addition to the conditions contained
in the SS, PWD code.
2. Publication of NIT :
The officers competent to publish NIT will host the NIT in the ‘e’
market place @ “www.eprocurement.gov.in” Simultaneously, a notification
should also be published in the newspapers, and “Tender Samachara Patrika”
as per existing rules, in the following format, to affect economy :–
GOVERNMENT OF TELANGANA
............................ Department
“e” procurement Notice
1. Name of the work : ……………………………………….

2. Estimated cost : Rs. …………………………………………
3. Last date / Time for receipt of tenders. : ……………………
4. Name and address of the SE/EE concerned : ……………
Further details can be seen @ ‘e’ procurement market place @

www.eprocurement.gov.in.
3. Time allowed for Tendering :
Time allowed from the date of hosting of NIT at ‘e’ market place to the
last date of receipt of tenders at ‘e’ market place is 14 days for the first call and
7 days for the second call for works costing above Rs.2.00 crores, for the
works upto Rs.2.00 crores, the time limit for both first and second calls shall
be 7 days.
For the works of famine relief/flood damage repairs and urgent nature
of works, the time limit can be 3 days. If the tender accepting authority feels
the need to reduce the time limit due to urgency or other reasons, he may
further reduce the time limit for receipt of tenders.
If the office happens to be closed on the dates specified in the NIT, the
respective activity will be performed at the designated time on the next
working day without any notification.
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4. Registration of contractors with ‘e’ market place:
(i) The ‘e’ procurement market place provides an online self service
registration facility to such of the tenderers/suppliers, who are already
registered with respective participating departments. On registration, the
contractors/suppliers will be provided with a User ID and password by the
system using which they can submit their tenders online.
(ii) The tenderers/suppliers need to register on the electronic

procurement market place of Government of Telangana, that i.e.
www.eprocurement.gov.in. For obtaining electronic signature certificate the
tenderers/supplier may contact Telangana State Technological Services,
Hyderabad. On registration on the “e” procurement market place, they will be
provided with a user ID and password by the system using which they can
submit their tenders online.
(iii) After registering on the e-procurement market place, tenderers

need to scan and upload the required documents as per the tender requirements
to their profile.
(iv) The tenderers shall authenticate the tender with his/their electronic
certificate for submitting the tender electronically on ‘e’ procurement platform
and the tenders not authenticated by electronic certificate of the tenderer will
not be accepted on the ‘e’ procurement platform.
(v) The tenderers need to contact the tender inviting authority for any
information/clarifications required to submit their tenders on ‘e’ procurement
market place.
(vi) A minimum of 3 days gap between Technical Bid opening date &
Price Bid opening date shall be provided.
5. Payment of cost of Tender documents :
The collection of cost of Tender documents is dispensed, as there is no

physical supply of tender documents and also to have absolute anonymity of
the bidders participating in ‘e’ procurement. The bidders can view / download
the tender documents, from the ‘e’ market place.
6. Submission of Bids :
(a) The tenderers who are desirous of participating in ‘e’ procurement

market place shall submit their technical bids, price bids etc., through online in
the standard prescribed in the NIT and tender documents, displayed at
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‘e’procurement market place. The tenderers should upload the scanned copies
of all the relevant and required certificates, documents etc., in the
‘e’procurement market place in support of their technical bids. The tenderers
shall sign on all the statements, documents, certificates, uploaded by him,
owning responsibility for their correctness/authenticity.
(b) All the tenderers shall invariably upload the scanned copies of
DD / BG towards EMD in e- Procurement system and this will be the primary
requirement to consider the bid as responsive.
The bidders shall also upload the consent letters of the technical
personnel to work with the bidder during execution of the work along with
qualification certificates of the proposed technical personnel.
(c) The tenderer shall furnish a declaration in online stating that the
soft copies uploaded by them are genuine. Any incorrectness/deviation noticed
will be viewed seriously and apart from canceling the work duly forfeiting the
EMD, criminal action will be initiated including suspension of business.
(d) Submission of original Hard Copies of the uploaded scan

copies of documents/DD/ BG towards EMD by Participating tenderers to the
tender inviting authority before opening of the price bid is dispensed with.
However, if the tender inviting authority requested the tenderers for the same
by written demand in case of necessity during the technical bid evaluation, the
same shall be produced by the tenderers with in stipulated period, without fail
only for clarification.
7. Technical Bid
(a) Qualification Criteria :
(i) To qualify for award of the Contract, each bidder in his name
should have, during the last ten financial years (specified financial years i.e.
they should be immediately preceding the financial year in which tenders are
invited).
(ii) Satisfactorily completed not less than 90% of physical contract

value as a PRIME CONTRACTOR or as a sub-contractor (duly certified by
the Executive Engineer and counter signed by Superintending Engineer /
equivalent rank/Person above the certifying authority) similar works
…………./…………../…………….(indicate broad nature of work) of value
not less than Rs: …………. lakhs (usually 50% of Estimate contract value
(ECV) of the work per year) in any one financial year, during last ten financial
years as specified above updated to current price level giving a weightage of
10% per year.
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(iii) Executed the following in any one financial year during the last
ten financial years physical quantities. (Usually 50% of the expected peak
quantities of construction per year).
(iv) For the period of work up to 6 months, Qualification Criteria

shall be taken as half year and for more than 6 months and up to one year,
Qualification Criteria shall be taken as one year.
(v) Only items which have i) 25% or more weightage for Normal
items and ii) 10% or more weightage for Specialized items shall be mentioned.
In case of specialised items, the Tender document approving authority shall
invariably justify the same. Generic item quantities can be clubbed.
(vi) Details of similar works completed (not less than 90% of contract
value) by the bidder during the last 10 financial Years (i.e. from ……………
to …………) in Statement-II with supporting certificates.
(vii) The particulars under this statement need not be submitted by the
participating bidders, for the works costing (ECV) up to Rs. 10 Crore.
(viii) Attach certificates issued by the Executive Engineer(s) concerned

and countersigned by the Superintending Engineer (s) or Equivalent Rank
officer (s).
(ix) Details of required Physical Quantities of work executed by the

bidder in the last 10 financial years (i.e. from ………………to …………….)
in Statement – III with supporting certificates
(x) Attach certificates in support of the above quantities issued by

the Executive Engineer(s) concerned and countersigned by the Superintending
Engineer(s) or Equivalent Rank officer(s) duly showing the quantities
executed year wise.
(xi) Attach certificates issued by the Executive Engineer(s) concerned

and countersigned by Superintending Engineer (s) or Equivalent Rank officer
(s) indicating the balance work to be done, and likely period of completion or
RA bills signed by Executive Engineer’s.
(xii) The particulars under this statement need not be submitted by the
participating bidders, for the works costing (ECV) up to Rs. 10 Crore.
(xiii) The statement showing the value of existing commitments and

ongoing works as well as the stipulated balance period of completion for each
of the works listed should be issued by the Engineer-in-Charge of Government
91
Department/undertaking not below the rank of Executive Engineer or
equivalent rank and countersigned by the Superintending Engineer or
equivalent rank. The statement to the above effect shall be enclosed to the
Bidding Document and the Bidder shall furnish the particulars invariably in
the same format failing which the tender shall be treated as incomplete and
summarily rejected.
(xiv) In addition to the above, the bidder shall furnish an undertaking

on Rs.100/- Non Judicial Stamp Paper as stated below:
I/We hereby declare that, the details of existing commitments

including Tenders submitted/ likely to be awarded furnished by me/us
in the Bidding Document are true and any hiding /wrong information
in the said statements will lead to my / our disqualification and liable
for blacklisting / debarring from participating in tenders for a period
of three (3) years.
(xv) Each Bidder should further demonstrate the availability (either

owned or leased or to be procured against mobilization advances) of the
following Key and critical equipment for this work.
(a) In case of owned equipments, the bidder has to upload self

certificate or a declaration on non judicial stamp paper worth Rs
100/- along with sufficient proof of documents in support of
owning key and critical equipments such as Invoice / certificate
of registration by the competent authority.
(b) In case of Leased equipments, the bidder shall invariably upload
the lease agreement for the work along with sufficient proof of
documents in support of owning leased equipments by the lease,
Invoice / certificate of registration by the competent authority in
proof of owning the key and critical equipment.
(c) In case of to be procured equipments, the bidder has to upload the
process of Procurement and the source of funds.
Note :- The Tender Inviting Authority should mention the minimum required
quantity of major equipments only.
(xvi) Availability of the Key personnel with adequate experience as

required should be indicated based on the requirement for the work to be
executed.
In the case of contracts of Rs. 2.00 crores and above in value, the
contractor, irrespective of his class, shall be required to employ as follows
technical personnel on the concerned works at his own cost, whether technical
skill is required or not :-
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(i) For works costing Rs.2 crores One Graduate Engineer or
Diploma holder
(ii) For works costing between One Graduate Engineer and

Rs.2 crores to Rs.10 crores one Diploma holder
(iii) For works costing between Two Graduate Engineers

Rs.10 crores to Rs.50 crores and two Diploma holders.
(iv) For works costing between Three Graduate Engineers
Rs.50 crores to Rs.100 crores and three Diploma holders.
(v) For works costing above Same as item No.(iv). Add
Rs.100 crores extra one Graduate Engineer
and one Diploma holder for
every 100 crore or part
thereof.
(xvii) The bidders shall also upload the consent letter of the technical
personnel to work with the bidder during the execution of the work along with
qualification certificates of the proposed technical personnel. Failure to
comply with the above, the bidder lose the opportunity of engaging the
technical personnel and penalty shall be imposed at the rate of three (3) times
the respective SoR of the estimate rate towards engaging technical personnel
by the Engineer-in-Charge and the same shall be recovered from the work
bills. The above penalty does not absolve the contractor’s responsibility
towards technical supervision on the work.
(xviii) If the contractor fails to employ required technical personnel

during execution of work, such work will be suspended and department will
have liberty to engage required technical personnel on the work and penalty
shall be imposed at the rate of three (3) times the respective SoR of the
estimate rate towards engaging technical personnel by the Engineer-in-Charge
and the same shall be recovered from the work bills of the Contractor.
(xix) A declaration shall be obtained from the contractor as under :
“I/We declare that, I/We agree for recovery of the salaries of the
technical staff actually engaged on the work by the department at
the rate of three (3) times the respective SoR of the estimate rate
from the work bills, if I/We fail to employ technical staff as per the
tender condition on stamped paper of Rs.100/- (non judicial stamp
paper).”
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(xx) The defect liability period of contract for maintenance works is
Twelve (12) months and Twenty four (24) months for original works and Sixty
(60) Months for Electro-Mechanical works.
(xxi) Availability of working capital for the work: Net Liquid assets /
Credit facilities of not less than Rs: ………………... excluding the existing
commitments obtained from Nationalized / Scheduled Commercial Banks
shall be equivalent to three (3) months estimated average cash flow in peak
construction period i.e. 50% of the agreement value in the form of Annexure–
I(B). For works costing less than Rs. 2.00 Crores, the solvency certificate in
the form of Annexure 1(A) may be furnished.
(xxii) Any member of JV who has applied for / availed Corporate Debt
Restructuring (CDR) / Strategic Debt Restructuring (SDR) during last five (5)
financial years and continuing to be under the same as on the date of tendering
i.e., ............... such JV is not eligible to participate in the bid.
(xxiii) I, …………………………… Chief General Manager / General

Manager / Manager of ………………… Bank do hereby certify that Sri/
M/s …………………. [here the Names and addresses of the contractor] is
solvent up to the extent of Rs…………………………………… [Rupees
………………………………. only] as disclosed by the information and
record which are available with the aforesaid bank.
(xxiv) This is to certify that M/s./Sri ………………….. is a reputed

company/individual with a good financial standing. we shall be able to
provide overdraft/credit facilities to the extent of Rs………… lakhs (Rupees
………………. lakhs only) to meet their working capital requirements.
(xxv) In this regard, a certificate issued by the Statutory Auditor

stating that JV or its member has not applied for/availed the Corporate Debt
Restructuring (CDR) / Strategic Debt Restructuring (SDR) in the last five (5)
financial years, shall be uploaded by the JV. The certificate issued by the
Statutory Auditor shall be in the current financial year.
(xxvi) The qualification criteria will not be made applicable for Civil
works category costing below Rs.1000.00 Lakhs (ECV) in all State
Government Departments / State Government Undertakings / Corporations.
The qualification criteria will not be made applicable for all other
categories (except civil category) of works, costing below Rs.50.00 Lakhs
(ECV) in all State Government Departments/State Government Undertakings/
Corporations.
94
However, for all categories of works costing below Rs.50.00 Lakhs
collection of EMD is the shape of D.D. only.
(b) Bid Capacity:
(a) "Certificate obtained from "Statutory Auditor" indicating

details of financial year wise Contracts of Civil Engineering works executed,
supported with Profit & Loss Account statement". Submission of past Five (5)
financial year wise IT Returns is provisional, But, submission of latest IT
Returns by the Bidder is mandatory.
(b) The sub contractor's / GPA holder's experience shall not be

taken into account in determining the bidders compliances with the qualifying
criteria subject to the following conditions.
(1) No qualification criteria shall be considered for sub-letting the

works upto Rs.50.00 crores for the works costing more than
Rs.100.00 crores for supporting local entrepreneurs verified with
Aadhar Card. However, for the works costing upto Rs.100.00
crore, sub-letting of works without qualification criteria shall be
limited to Rs.10.00 crores only. The Principal contractor/JV is
responsible for the required technical competency/expertise in
executing the sub-letting works.
(2) The above sub-letting of works costing upto Rs.50.00

crores/10.00 crores shall be permitted considering the annual
turnover based on the certificate issued by the statutory auditor as
well as the income tax returns filed in the corresponding year and
based on the valid contractor registration in the respective class
and categories mentioned in the NIT.
(c) In case of Joint venture works, the experience gained to the

extent of the tenderer’s share shall be taken in to account in determining the
tenderers compliance with the qualification criteria.
(d) For Electro Mechanical and Hydro Mechanical works, the

bidder shall be a reputed firm/joint venture company/ consortium/sub
contractor having experience in design, supply, erection, testing and
commissioning of E&M equipment of pumping stations/hydro electric power
stations as a prime contractor or as a member of joint venture company.
Updated *Price level. Financial turnover and cost of completed works

of previous years shall be given weightage of 10% per year to bring them to
updated price level*
*(The financial year in which bids are invited.)
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(e) The tenderers who meet the required qualification criteria will
be qualified only if their available bid capacity is more than the estimated
contract value. The available bid capacity will be calculated as under:
(f) The qualification criteria will not be made applicable for the
Civil category works costing Rs 10.00 crores (ECV) and below.
Assessed Available Bid Capacity : 3 x A x N – B
Where
A= Maximum value of civil engineering works executed in any one

year during the last Ten years (updated ….. * price level) taking into
account the completed as well as works in progress.
N= Number of years prescribed for completion of the work for which

Tenders are invited [Period of completion of work for which tenders
are invited in months / 12]
*Period upto 6 months to be taken as half year and more than 6

months upto 1 year to be taken as 1 year].
B = Updated value (at current Price level) of all Balance works to

be completed in proportion to the Period of completion of the work
for which Tenders are invited.
The above formula can be revised as per the necessity and the work
load of the respective department to suit their requirement.
(c) Payment of EMD ( Earnest Money Deposit) :
(i) The EMD payable along with the bid is 1% of the estimated
contract value put to tender. The DD / BG shall be from a Nationalized Bank.
In case the EMD is paid in the shape of BG, the validity of BG shall be 90
days.
(ii) The DD / BG shall be drawn from a Nationalized Bank /

Scheduled Commercial Bank between date of issue of Tender Notice and last
date of submission of bids (both dates inclusive). However, in exceptional
circumstances, the validity of DD/BG shall be extended from its original
validity (DD/BG), on request of the Tender Inviting Authority. Xerox copy of
the DD / BG towards EMD is to be scanned and uploaded along with the Bid.
Further, the 1% E.M.D. paid by the successful Bidder at the time of
submission of hard copies of Tender documents in the shape of Demand
96
Draft / Bank Guarantee will be discharged if the Bidder furnishes Bank
Guarantee for the full EMD of 2.50% at the time of concluding agreement.
(iii) (a) The amount of EMD to accompany the tender is 1% of the

estimated contract value in the shape of demand draft in respect of works up to
Rs.50.00 lakhs. If the value of works is more than Rs.50.00 lakhs, the 1%
EMD shall be either in the shape of DD/Bankers Cheque or BG drawn in
Nationalised banks / scheduled banks in favour of officer specified in the
tender document.
(b) successful bidder will pay the balance amount of 1½% EMD
at the time of concluding agreement to makeup EMD of 2½% of contract
value through Crossed Demand Draft/Bankers Cheque drawn in favour of
specified authority issued by any Scheduled Bank.
(c) When EMD at 1% paid through BG at the time of tender, the

successful bidder should pay 2½% EMD of contract value through BG
obtained from any Nationalised banks / scheduled banks valid for the period
of contract and the defects liability period at the time of concluding
agreement. On concluding agreement, the Bank Guarantee for 1% EMD
produced at the time of tender shall be returned or renewed till the completion
and defect liability period. The Bank Guarantee shall be unconditional and
irrevocable as per the standard format enclosed to the tender document. The
bank guarantee should be got confirmed before acceptance.
(d) The EMD shall be returned to the unsuccessful tenderers either

after concluding agreement or on expiry of validity of tenders whichever is
earlier.
8. Financial Bid :
The tenderers shall have to state clearly their willingness to execute the
works at the percentage excess or less or equivalent to estimate contract value
put to tender.
9. Technical bids / Price bids opening :
(a) The tenders will be opened Online in e-procurement platform by

the Superintending Engineer/Executive Engineer at his office on the date and
time specified in the NIT. All the statements, documents, certificates, DD / BG
etc., uploaded by the tenderers will be down loaded for technical evaluation.
The clarifications, particulars if any required from the bidders will be obtained
by addressing the tenderers. The technical bids will be evaluated against the
specified parameters/ criteria; and the technically qualified tenderers will be
identified.
97
(b) The Department shall carry out the technical bid evaluation
solely based on the Uploaded Certificates / documents, DD / BG towards
EMD in the e- procurement System and open the Price bids of the responsive
tenderers. The result of technical bid evaluation will be displayed on the e
market place, which can be seen by all the tenderers who participated in the
tenders.
(c) The price-bids of such tenderers, who are determined to have

complied with the eligibility criteria, will only be opened by the Executive
Engineers/ Superintending Engineer at his office, on the date and time
specified in the NIT. If the office happens to be closed on the dates specified
in the NIT, the respective activity will be performed at the designated time on
the next working day without any notification.
(d) The Department will notify the successful tenderer for

submission of original hard copies of all Uploaded documents, DD / BG
towards EMD prior to entering into Agreement.
(e) The successful tenderer shall invariably furnish the original DD /

BG towards EMD, certificates / documents of the uploaded scanned copies to
the Tender inviting Authority before entering into agreement either personally
or through courier or post and the receipt of the same within the stipulated date
shall be the responsibility of the successful tenderer. The Department will not
take any responsibility for any delay in receipt / non-receipt of original DD /
BG towards EMD, certificates / documents from the successful tenderer
before the stipulated time. On receipt of documents, the Tender inviting
authority shall ensure the genuinity of the DD / BG towards EMD and all
other certificates/ documents uploaded by the tenderer in e-procurement
system in support of the qualification criteria before concluding the
agreement.
(f) If any successful tenderer fails to submit the original hard copies
of uploaded certificates / documents, DD / BG towards EMD within the
stipulated time or if any variation is noticed between the uploaded documents
and the hard copies submitted by the tenderer, the successful tenderer will be
suspended from participating in the tenders on e-Procurement platform for a
period of 3 years by the tender inviting authority duly getting approval by the
next higher official. The e-Procurement system would deactivate the user ID
of such defaulting successful tenderer based on the trigger / recommendation
by the tender Inviting Authority in the system. Besides this, the Department
shall invoke all processes of law including criminal prosecution of such
defaulting tenderer as an act of extreme deterrence to avoid delays in the
tender process for execution of the development schemes taken up by the
Government. The information to this extent will be displayed in the e-
procurement platform website.
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10. Processing of Tenders :
The Superintending Engineer will evaluate and process the tenders and
submit to the concerned Chief Engineer/Engineer-in-Chief. The Chief
Engineer/Engineer-in-Chief after his evaluation will finalize tenders upto
Rs.1000 lakhs and submit to the COT in case the value of tenders is more than
Rs.1000 lakhs. The COT/Committee will examine the bids and decides the
successful bidder and communicates its decision to the Chief Engineer/
Engineer-in-Chief. The Chief Engineer/Engineer-in-Chief in turn
communicates the Commissionerate of Tender’s decision to the
Superintending Engineer. All this process will be online within 90 days only.
11. Finalisation of Tenders :
1) The Executive Engineer shall finalize the tenders of ECV, up to

Rs.50 Lakhs, Superintending Engineer from Rs.50 Lakhs to Rs.100 Lakhs, the
Engineer-in-Chief/Chief Engineer from Rs.100 Lakhs to Rs.1000 Lakhs. The
tenders (ECV) above Rs.1000 Lakhs referred to COT/Committee along with
Technical Bid and Price Bid Evaluation for consideration.
2) Negotiations are not permitted to be conducted at any level.
3) Any objections by the participating bidders on the technical bid

evaluation / disqualification made by the bid inviting authority shall be made
within 10 days time from the date of display of technical evaluation of market
place and proper acknowledgement shall be obtained invariably. The
representation / petition received after the specified time and date shall not be
entertained. No representation /petition shall be entertained at any stage from
other than participating bidders on invited Tender.
12. Tender Premium :
a) Ceiling of tender premium
For all works the ceiling of tender premium shall be 5%. Even after
two calls if the tender premium quoted is more than 5%, the matter should be
referred to the Government and the Government may order for a fresh call or
may constitute a committee to award the work on Nomination/Selection Basis
to a reputed contractor from the list to be maintained by the Department on the
basis of performance of contractors.
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b) Discount tenders
Percentage less than estimated cost : Tenders upto 10% less than the
estimate may be accepted but for tenders which are less by more than 10% of
the estimate, a bank guarantee or demand draft for the difference between the
tendered amount and 90% of the estimate value should be taken so that the
tenderer leaves the works midway and the department is forced to call for
tenders for the work once again, the bank guarantee or demand draft shall be
used to finance the re-tendered work. The tenderer who quotes 10% less has
to furnish his rates arrived for execution.
The Earnest Money Deposit and Additional Security (for discount

tender percentage beyond 10%) shall be provided to the Department not later
than the date specified in the Letter of Acceptance and shall be issued for an
amount by a bank acceptable to the Department. The Earnest Money shall be
valid until a date 28 days from the date of expiry of Defects Liability Period
and the additional security shall be valid until a date 28 days from the date of
issue of the certificate of completion.
13. Price Adjustment :
Price adjustment in respect of Steel, Cement, POL and Bitumen will be

considered when the difference between the estimated rate and its current price
for the period under consideration is more or less than by 5%. Thus, if the
price increase is 10%, payment will be adjusted only to the extent of 5%
(10%-5%) and vice versa in case of decrease in rates.
The final Rates of Steel, Cement, POL and Bitumen to be considered

for Price adjustment shall be 28 days prior to the last date of measurement
recorded to which a particular bill of payment is related.
Price adjustment clause shall apply for labour and other materials for
the works where the estimate contract value is Rs. 2.00 crores and above and
irrespective of time period. This price adjustment for labour and other
materials shall be considered only when the price index variation is beyond
5%. Thus, if the increase in price index is 10%, payment will be adjusted only
to the extent of 5% (10%-5%) and vice versa in case of decrease in price
index.
14. Transaction Fee :
The participating bidders will pay a transaction fee @ 0.03% of ECV

(estimated contract value) with a cap of Rs.10,000/- (Rupees ten thousand
only) plus service tax as applicable for all works with ECV upto Rs.50 crores,
and Rs.25,000/- (Rupees twenty five thousand only) plus service tax as
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applicable for works with ECV above Rs.50 crores through electronic
payment gateway, at the time of bid submission electronically. For tenders
wherever ECV is not available i.e., for goods and services, the transaction fee
shall be calculated on quoted value. Service tax as levied by the GOI on
transaction fee, electronic payment gateway charges shall be borne by the
bidders.
15. E-Procurement Fund :
The successful bidder will pay further fee @0.04% of ECV plus
service tax as applicable to the Managing Director, TSTS to create an e-
procurement fund. The ceiling amount of the fee for works costing ECV upto
Rs.50 crores is Rs.10,000 and for works costing with ECV above Rs.50 crores
is Rs.25,000/-.
16. Implementation of Public key infrastructure in e-procurement :
a) The TSTS shall issue electronic signature certificates to the

contractors/suppliers, departmental users, to conduct transactions on the e-
Procurement platform with electronic signatures. Auto bid version of e-
Procurement solution i.e., TMS- Version 2 will 'Go Live' in order to further
reduce the tender cycle time. For obtaining electronic signature certificate the
tenderers may contact Telangana State Technological Services, Hyderabad.
b) All the suppliers/Contractors have to mandatorily log in to e-

procurement website through secure mode and authenticate all their electronic
transactions using electronic signature certificates (signing certificate-single
key pair) obtained from TSTS-sub CA in compliance of IT Act 2000 and IT
Amendment Act, 2008.
c) The Officers vested with tender opening powers shall obtain

dual key pair electronic signature certificates i.e., two electronic signature
certificates comprising a signing certificate and an encryption certificate. All
other officers shall obtain only one electronic signature certificate i.e., signing
certificate (single key pair). The cost of the electronic signature certificates
issued to the officers by the TSTS will be met from the e-procurement fund
managed by TSTS.
d) The tender inviting authorities shall incorporate the following

clause in the tender conditions:
“The bidder shall authenticate the bid with his electronic

signature certificate for submitting the bid electronically on e-
procurement platform and the bids not authenticated by
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electronic signature certificate of the bidder will not be
accepted on the e-procurement platform”.
17. Recoveries :
(i) The department shall retain from each payment due to the
contractor at the rate of 7.50% of bill amount until completion of the whole of
the Works. The retention money so accumulated will be released against the
Bank guarantee
(1) in multiples of Rs.1,00,000/- for the work value upto Rs.1.00
crore,
(2) in multiples of Rs.5,00,000/- for value of work from Rs.1.00
crore to Rs.10.00 crores;
(3) in multiples of Rs.25,00,000/- for value of works upto
Rs.10.00 crores to Rs.100 crores; and
(4) in multiples of Rs.50,00,000/- for value of works above
Rs.100.00 crores.
subject to the conditions that the rate of progress is maintained.
However the total of such released amount shall not exceed 5% of
total value payment made for the works.
(ii) On completion of the whole of the Works 5% out of 7.50% of the

amount retained is re-paid to the Contractor and balance 2.50 % along with
EMD of 2.50 % shall be paid after the Defects Liability Period has passed and
the Engineer-in-Charge has certified that all the Defects notified by the
Engineer-in-Charge to the Contractor before the end of this period have been
corrected.
(iii) Every time, notice of a Defect is given, the Contractor shall correct
the notified defect within the specified time limit as per the notice issued by
the Engineer-in-Charge.
(iv) The number of tests to be conducted for various materials,

electrical and mechanical equipment and also for finished items of work as per
the I.S Codes and other codes like IRC codes at the frequencies mentioned in
MoRTH & MoRD Specifications or any other relevant codes.
(v) Incentive clause is optional and shall be applicable for such

identified and Specialized Technical works as approved by the concerned
Chief Engineer/ Engineer-in-Chief.
18. Arbitration Clause :
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In case of any disputes and differences arising out of or relating to such
agreements shall be referred to adjudication as follows.
(a) Claims up to a value of Rs 2.00 lakhs : Superintending Engineer

of other circle, ………………….
(b) Claims above Rs 2.00 lakhs and up to Rs 5.00 lakhs : Another

Engineer - in - Chief / Chief Engineer ……………..
(c) Claims above Rs. 5.00 lakh : Dispute Resolution Committee shall
be constituted. (See Appendix XXXI)
155. As a rule, no tender for the execution of works of any

description should be received unless accompanied by a crossed demand
draft/bank guarantee for earnest money to the extent which has been notified
as necessary in the tender notice. The earnest money is the guarantee of the
tenderer to deposit the requisite security and to enter into the required
agreement on intimation of the acceptance of his tender. It is forfeited in case
of default based on tender conditions.
156. In selecting the tender to be accepted, the financial status of the

tenderers, their capability the security offered by them or the record of their
execution of any works previously, should be taken into consideration. Other
conditions being equal, the lowest tender should be accepted. In cases where a
tender other than the lowest is accepted, a confidential record should be kept
of the reasons for doing so. Specific data with reference to the financial
solvency, income-tax paid, the ability of the contractor to execute the work,
security offered by him, the names of at least some works executed formerly
by the contractor, amount involved therein and the conduct and performance
of the contractor during the execution of work should be given. This
information should be furnished not only in respect of the tenderer whose
tender has been accepted but also of the tenderers whose tender has been
rejected. The relative merits of the various contractors concerned should be
discussed and cogent reasons should be given while rejecting lower tenders, if
they are to be rejected. This confidential record should be shown to the
Inspecting Officer of the Audit Department, if required.
In addition, in cases where it is proposed to accept a tender other than
the lowest, the authority competent to accept the tender should, immediately
after accepting it, make a report indicating the reasons for accepting a higher
tender to the next higher authority, who shall scrutinize the report carefully
and call for more details if necessary. The acceptance or rejection of tenders is,
however, left entirely to the discretion of the officer to whom the duty is
entrusted and no tenderer can demand the cause of rejection of his offer.
IV. Forms of security for performance of contracts
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157. The security to be taken in the case of piece work contracts
(K2) is 1½% along with the tender only.
The security to be taken in the case of contracts based on the lump-sum

tender system, as defined in the Telangana State Detailed Standard
Specifications is 1% along with tender and 1½% at the time of concluding
agreement.
(1) (a) In case of contracts for the works upto Rs.50 lakhs the Earnest
Money Deposit shall be in the shape of Demand Drafts only. Demand Drafts
of successful tenderers only should be accounted for in the regular cash book.
The register of tenders serves as a subsidiary cash book till the tenders are
settled.
(b) In case of contracts for the works above Rs.50 lakhs, the Earnest
Money Deposit shall be in the shape of Demand Draft/ Bank Guarantee. The
Bank Guarantee issued by Nationalised Bank/Scheduled Banks may be
accepted towards EMD. The validity of BG submitted along with tender (1%)
should be for 6 months. The successful bidder shall submit fresh BG for 2½%
of estimated contract value duly taking back the BG of 1% submitted along
with tender and the validity of the Bank Guarantee should cover the contract
period and defects liability period.
(c) Retention Money :
(i) In respect of K2 contracts : 3 ½% shall be deducted in the

running account bills till the value of work done is 66 2/3% times the value of
EMD and 5% thereafter. The EMD together with FSD withheld in the bills
shall be released after successful completion of defects liability period.
(G.O.Ms.No.491, PWD dt.14-5-1973)
(ii) In respect of LS contracts : 7½% shall be deducted in the

running account bills. In final bill, 5% Retention Money shall be released.
The EMD together with 2½% FSD withheld in final bill shall be released after
successful completion of defect liability period.
Note :- Out of 7 ½% FSD deducted in running account bills in lump sum
contracts, 5% FSD may be refunded against BG before completion
of the work at the request of the Contractor. The bank guarantee
should be from the Nationalised/Scheduled Bank valid upto the
completion period and on confirmation from the bank at the
following rates, subject to condition that the rate of progress
contained in Articles of agreement is properly maintained:
Contract value Refund value
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Upto Rs.1.00 crore Multiples of Rs.1,00,000/-
Rs.1.00 crore to Rs.10.00 crores Multiples of Rs.5,00,000/-
Rs.10.00 crores to Rs.100 crores Multiples of Rs.25,00,000/-
Rs.100 crores and above Multiples of Rs.50,00,000/-
(2) Deleted.
(3) Fixed Deposit Receipts of Scheduled Banks should not be

accepted as security.
(4) Guarantee Bonds of Nationalised/Scheduled Banks may be

accepted as security deposits (EMD) on confirmation of Bank Guarantee from
the issued bank subject to the following conditions :
(a) Guarantee bonds to be accepted for the works costing above

Rs.50.00 lakhs.
(b) Guarantee bonds not to be accepted for the amounts retained in

the final bills. (G.O.Ms.No.12, Finance Department, dt.11-12-2013)
(5) The earnest money deposit should be collected in respect of

nomination contracts as in the case of K2 contracts. Where this is not
collected in advance, deductions must be made from each bill at 5%.
(G.O.Ms.No.2215, Public Works Department, dt.21-10-1964).
V. Custody of Accepted Tenders and other Contract Documents – Authority

competent to give certified copies of Tenders and Agreements
158. Originals of tenders, comparative statements of tenders,

agreements and all other relevant or connected documents such as confidential
records of Divisional Office showing the reasons for the acceptance of tenders
other than the lowest etc., for execution of works approved by the Executive
Engineer of a Division or by higher authorities should be kept in the personal
custody of the Divisional Accounts Officer. Divisional Accounts Officer
should maintain a careful check of all original tenders and agreements that are
put up for reference in connection with audit of bills etc., or sent to Deputy
Executive Engineer. When copies of such tenders and agreements are issued to
Deputy Executive Engineer or Contractors, Divisional Accounts Officer
should see that the copies are correctly transcribed from the original and
should sign them himself. Similarly, originals of the tenders and the
agreements approved by Deputy Executive Engineer should be kept in their
personal custody and they are responsible for their safe preservation. Copies
made for submission to the Executive Engineer or for issue to contractors
should be signed by the Deputy Executive Engineer.
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At the time of transfer of charge, a written statement of original tenders
and agreements handed over and taken over should be made out and signed by
the relieved and the relieving Divisional Account Officers or Deputy
Executive Engineer as the case may be.
The confidential record outlining the reasons for acceptance of a tender

other than the lowest should be in the Custody of the Divisional Accounts
Officer. Certified extracts of the record in cases of acceptance of tenders by
Superintending Engineer or Chief Engineer would be sufficient for purpose of
audit.
Note 1 :- Contract documents should contain no erasures. They should as far

as possible be free from corrections except those which are
inevitable, such as striking out irrelevant preamble clauses in the
standard printed form of a L.S. contract or striking out irrelevant
words in a K-2 contract, such as Deputy Executive Engineer /
Executive Engineer or other minor corrections in descriptions or
rates, the corrections should be initialed by both parties to the
contract and each initial dated. Where additional items are
incorporated in a contract, at a subsequent date they should be
drawn up as a separate memorandum, and signed by both parties to
the contract, and fixed as an annexure to a contract. There may be
any number of Annexures to a contract but they should be serially
numbered in a chronological order and an index of these entered in
a blank page of the main contract under the initials of both the
parties.
Note 2 : For the tenders finalized through e-procurement platform, the print
outs of tender proposals of selected bidder shall be maintained as
part of the agreement.
VI. Officers Empowered to Execute Contracts and Rules on Contracts
159. No authority lower than the officer in charge of a sub-division

can accept any tender or make a contract for public works. The officers legally
empowered to execute on behalf of the Governor of Telangana, the different
classes of deeds, contracts and other instruments, are detailed in Appendix III.
This power is, however, in each case as per the powers delegated to them to
enter into contracts.
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Note :- The Superintending Engineer is competent to execute contracts and
piece work agreements up to the limit of tenders accepted by the
competent authority regardless of whether they were accepted by
Government, Engineer-in-Chief/Chief Engineer or Commissioner of
Tenders or Committees appointed by the Government and
irrespective of the restrictions imposed on the powers of
Superintending Engineer in the matter of acceptance of tenders.
Hence the Chief Engineer does not execute contracts even if the
tenders are accepted by Government.
160. An officer empowered to enter into contracts may, after the

estimate has been duly sanctioned, give out to different contractors a number
of contracts relating to one work, even though the estimated cost of the work
may exceed the amount up to which he is empowered to accept tenders,
provided there are no special orders to the contrary, and the amount of each
contract is within the limit of the officer’s power to accept tenders. But no
contract may be entered into with any individual contractor in excess of this
limit nor may a second contract be entered into with a contractor, who has
already received a contract in connection with the same work; which is still in
force, if the sum of the contracts exceeds the power of acceptance of tenders
of the authority concerned.
Note :- The restrictions in the second sentence of this Paragraph do not apply
to maintenance scheme/works estimates provided the sub-works are
independent works unconnected with each other.
161. The following rules must be carefully noted :-
(1) No officer may enter into a contract into which he is not

empowered to enter under the provisions of Paragraph 159 and Appendix III to
this Code.
(2) The limitations defined in Paragraph 415(v), 422, 431 or 436(d)

shall not be exceeded.
(3) No authority may accept any contract for a work until an assurance
has been received from the authority competent to provide funds for the same,
that such funds will be allotted before the liability matures – vide the last
sentence of Paragraph 173.
(4) On no account should rates in excess of those provided in the

agreement be paid, as the payment of such rates which are not due would
nullify the contract.
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(5) Duplication of agreements should in no case be required, that is to
say, an authority who has concluded an agreement should not be required to
draw up and sign again an agreement already executed – vide also Rule 2
under Paragraph 95, T.S. Public Works Account Code.
(6) Deleted.
G – SALE, ACQUISITION AND LEASE OF LAND
I. Sale of Government Land and Immovable Property
162. All land, the property of Public Works Departments if

otherwise not required for Government purpose should be sold through Public
auction under the approval of Government.
163. The sale of land or buildings with the site on which they stand
is generally left to the Collector of the district, but it is at the same time open
to the Public Works Department to apply for permission to sell land, etc.,
themselves when they see cause to recommend such a measure.
164. Collectors have powers to sell buildings with their sites and
attached lands if the combined value does not exceed Rs.25,000/-. The
sanction of Government is necessary, when the value exceeds Rs. 25,000/-.
Note :- Lands in charge of the Public Works Department which are no longer
required by the department for some administrative purpose or for
some sanctioned scheme, which has to be executed in the near future,
should be handed over to the Collector of the district.
The officers of the Departments dealing with Public Works should not
proceed with any proposal for allocation of lands/sites belonging to their
Departments without prior approval from the Government.
165. When any immovable public property is made over to a local

authority for public, religious, educational or any other purposes, the grant
should be made expressly on the conditions, in addition to any others that may
be settled, that the property shall be liable to be resumed by Government if
used for other than the specific purposes for which it is granted and that,
should the property be at any time resumed by Government, the compensation
payable therefor shall in no case exceed the amount (if any) paid to
Government for the grant, together with the cost of their present value,
whichever may be less, of any buildings erected or other works executed on
the land by the local authority.
II. Acquisition of Land
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(a) General
166. When land which is not already in the possession of the

Government is permanently required for the purposes of the Government it
should be acquired through the agency of the Land Acquisition Act under (1)
the Right to Fair Compensation and Transparency in Land Acquisition
Rehabilitation and Resettlement Act 2013 (Central Act No.30 of 2013) and
Rules thereon in G.O.Ms.No.50, Revenue department, dt.9-12-2014 have
come into force from the dates mentioned in the rules, which alone can confer
an indefeasible title and (2) procuring land from willing land owners by
procuring agency for public purposes as per procedure laid down in
G.O.Ms.No.123, Revenue (JA&LA) Dept., dt.30-7-2015) and subsequent
instructions.
Estimate should be made by the Public Works Officer and obtain

sanction before requisition for land acquisition.
1. Procedure under The Right to Fair Compensation & Transparency in

Land Acquisition, Rehabilitation & Resettlement Act, 2013.
A. (i) Section 4/1- Preliminary Investigation for determination of Social

Impact & Public Purpose:-
Whenever the appropriate Government intends to acquire the land for a

public purpose it shall consult Panchayat, Municipality or Municipal
Corporation as the case may be, at village level or ward level, in the affected
area & carry out a social impact assessment study in consultation with them in
such manner & from such date as may be specified by such Government by
notification
(ii) Section 11-Publication of Preliminary Notification:-
Whenever it appears to the appropriate Government that land in any

area is required or likely to be required for any public purpose, a notification
(hereinafter referred to as preliminary notification ) to that effect along with
details of the land to be acquired in rural & urban areas shall be published in
the following manner, namely;
(a) In the official Gazette
(b) In two daily newspapers circulating in the locality of such area
of which one shall be in the regional language
(c) In the local language in the Panchayat, Municipality or
Municipal Corporation, as the case may be & in the offices of
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the District Collector, the Sub- Divisional Magistrate and the
Tehsil.
(d) Upload on the website of the appropriate Government
(e) In the affected areas in such manner as may be prescribed.
(iii) Section 12- Preliminary Survey of land & Power of officers to

carry out Survey.
For the purposes of enabling the appropriate Government to determine

the extent of land to be acquired, it shall be lawful for any officer, either
generally or specially authorised by such Government in this behalf, and for
his servant's and workmen, -
(a) to enter upon and survey and take levels of any land in such
locality;
(b) to dig or bore into the sub-soil;
(c) to do all other acts necessary to ascertain whether the land is
adapted for such purposes;
(d) to set out the boundaries of the land proposed to be taken and
the intended line of the work (if any) proposed to be made
thereon; and
(e) to mark such levels, boundaries and line by placing marks and
cutting trenches and where otherwise the survey cannot be
completed and the levels taken and the boundaries and line
marked, to cut down and clear away any part of any standing
crop, fence or jungle; Provided that no act under clauses (a) to
"(e) in respect of land shall be conducted in the absence of the
owner' of the land or in the absence of any person authorised
in writing by the owner.
Provided further that the acts specified under the first proviso may be
undertaken in the absence of the owner, if the owner has been afforded a
reasonable opportunity to be present during the survey, by giving a notice of at
least sixty days prior to such survey.
Provided also that no person shall enter into any building or upon any
enclosed court or garden attached to a dwelling-house (unless with the consent
of the occupier thereof) without previously giving such occupier at least seven
days' notice in writing of his intention to do so.
(iv) Section 15 - Hearing of objections
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(1) Any person interested in any land which has been notified
under sub-section (1) of section 11, as being required or likely to be required
for a public purpose, may within sixty days from the date of the publication of
the preliminary notification, object to—
(a) the area and suitability of land proposed to be acquired;
(b) justification offered for public purpose;
(c) the findings of the Social Impact assessment report.
(2) Every objection under sub-section (1) shall be made to the

Collector in writing and the Collector shall give the objector an opportunity of
being heard in persons or by any person authorised by him in this behalf or by
an Advocate and shall, after hearing all such objections and after making such
further inquiry, if any, as he thinks necessary, either make a report in respect of
the land which has been notified under sub-section (1)of section 11, or make
different reports in respect of the different parcels of such land, to the
appropriate Government, containing his recommendations on the objections,
together with the record of the proceedings held by him along with a separate
report giving therein the approximate cost of land acquisition, particulars as to
the number of affected families likely to be resettled, for the decision of the
Government.
(3) The decision of the appropriate Government on the objections

made under sub-section (2) shall be final.
(v) Section 19 - Publication of Declaration & Summary of

Rehabilitation & Resettlement:-
(1) When the appropriate Government is satisfied after considering

the report if any, made under sub-section (2) of section 15, that any particular
land is needed for a public purpose, a declaration shall be made to that effect,
along with a declaration of an area identified as the "resettlement area" for the
purposes of rehabilitation and resettlement of the affected families, under the
hand and seal of a Secretary to such Government or of any other officer duly
authorised to certify its orders and different declarations may be made from
time to time in respect of different parcels of any land covered by the same
preliminary notification irrespective of whether one report of different reports
has or have been made (wherever required).
(2) The Collector shall publish a summary of the Rehabilitation
and Resettlement Scheme along with declaration referred to in sub-section (1).
(3) In projects where land is acquired in stages, the application 'for

acquisition itself can specify different stages for the rehabilitation &
resettlement, and all declaration shall be made according to the stages so
specified.
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(vi) Section 20 - Land to be marked out & measured:-
The Collector shall thereupon cause the land, unless it has been already
marked out under section 12, to be marked out and measured, and if no plan
has been made there of, a plan to be made of the same.
(vii) Section 21- Notices To persons interested:-
The Collector shall publish the public notice on his website and cause
public notice to be given at convenient places on or near the land to be taken,
stating. That the Government intends to take possession of the land, and that
claims to compensations and rehabilitation and resettlement for all interests in
such land may be made to him.
(viii) Section 22- Power to require & enforce the making of

Statement:-
The Collector may also require any such person to make or deliver to
him, at a time and place mentioned (such time not being less than thirty days
after the date of the acquisition), a statement containing, so far as may be
practicable, the name of every other person possessing any interest in the land
or any part thereof as co-proprietor, sub proprietor, mortgagee, tenant or
otherwise, and of the nature of such interest, and of the rents and profits, if
any, received or receivable on account thereof for three years next proceeding
the date of the statement.
(ix) Section 23 - Enquiry & land acquisition award:-
On the day so fixed, or on any other day to which the enquiry has been
adjourned, the Collector shall proceed to enquire into the objections (if any)
which any person interested has stated pursuant to a notice given under section
21, to the measurements made under section 20, and into the value of the land
at the date of the publication of the notification, and into the respective
interests of the persons claiming the compensation and rehabilitation and
resettlement shall make an award under his hand of –
(a) the true area of the land;

(b) the compensation as determined under section 27 along with
Rehabilitation and Resettlement Award as determined under
section 31 and which in his opinion should be allowed for the
land; and
(c) the apportionment of the said compensation among all the
persons known or believed to be interested in the land, or
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whom, or whose claims, he has information, whether or not
they have respectively appeared before him.
(x) Section-24 - Land acquisition process under 1894 LA Act

deemed to have lapsed in certain cases:-
Notwithstanding anything contained in this Act, in any case of land

acquisition proceedings initiated under the Land Acquisition Act, 1894 –
(a) where no award under section 11 of the said Land Acquisition
has been made, then all provisions of this Act relating to the
determination of compensation shall apply; or
(b) where no award under section 11 of the said Land Acquisition

has been made, then such proceedings shall continue under
the provisions of the said Land Acquisition Act, as if the said
Act has not been repealed.
B. Determination of Market value, compensation & payment of

solatium:-
(i) Section 26 - Determination Of market value of land:-
The Collector shall adopt the following criteria in assessing and
determining the market value of the land, namely : -
(a) the market value, if any, specified in the Indian Stamp Act,
1899 for the registration of sale deeds or agreements to sell, as the case may
be, in the area, where the land is situated ; or
(b) the average sale price for similar type of land situated in the
nearest village or nearest vicinity area; or
(c) consented amount of compensation as agreed upon under

sub-section (2) of section 2 in case of acquisition of lands for private
companies or for public private partnership projects, whichever is higher,
Provided that the date for determination of market value shall be the date on
which the notification has been issued under section 11.
(ii) Section 27 - Determination amount of compensation:-
The Collector having determined the market value of the land to be

acquired shall calculate the total amount of compensation to be paid to the
land owner (whose land has been acquired) by including all assets attached to
the land.
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(iii) Section 30- Award Of Solatium:-
The Collector having determined the total compensation to be paid,

shall, to arrive at the final award, impose a "Solatium" amount equivalent to
one hundred percent of the compensation amount.
C. Special powers, Authority & Appeal.
(i) Section 40 - Special Powers in Case of urgency:-
In case of urgency, whenever the appropriate Government so directs,

the Deputy Commissioner of the District and any special officer designated by
the Government, though no such award has been made, may, on the expiration
of thirty days from the publication of the notice mentioned in section 21, take
possession of any land needed for a public purpose and such land shall
thereupon vest absolutely in the Government, free from all encumbrances.
(ii) Section 64 - Reference to Land Acquisition, Rehabilitation &

Resettlement Authority:-
Any person interested who. has not accepted the award may, by written
application to the Collector and any special officer designated by the
Government, require that the matter be referred by the Collector for the
determination of the Authority, as the case may be, whether his objection be to
the measurement of the land, the amount of the compensation, the person to
whom it is payable, the rights of Rehabilitation and Resettlement or the
apportionment of the compensation among the person interested.
(iii) Section 69- Determination of award by Land Acquisition,

Rehabilitation & Resettlement Authority:-
(1) In determining the amount of compensation to be awarded

for land acquired including the Rehabilitation and Resettlement entitlements,
the Authority shall take into consideration whether the Collector has followed
the parameters set out under section 26 to section 30 and the provisions under
Chapter-V of this Act.
(2) In addition to the market value of the land as above

provided, the Authority shall in every case award an amount calculated at the
rate of twelve per cent per annum on such market value for the period
commencing on and from the date of the publication of the preliminary
notification under section 11 in respect of such land to the date of the award of
the collector or the date of taking possession of the land, whichever is earlier.
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Explanation :- In computing the period referred to in this sub-section,
any period or periods during which the proceedings for the acquisition of the
land were held up on account of any stay or injunction by the order of any
Court shall be excluded.
(3) In addition to the market value of the land as above

provided, the authority shall in every case award a Solatium of one hundred
per cent over the total compensation amount:
(iv) Section 74 — Appeal to High Court:-
(1) The Requiring Body or any person aggrieved by the Award

passed by an Authority under section 69 may file an appeal to the High Court
within sixty days from the date of Award. Provided that the High Court may, if
it is satisfied that the appellant was prevented by sufficient cause from filing
the appeal within the said period, allow it to be filed within a further period
not exceeding sixty days.
(2) Every appeal referred to under sub-section (1) shall be

heard as expeditiously as possible and endeavour shall be made to dispose of
such appeal within six months from the date on which the appeal is presented
to the High Court.
Explanation :- For the purpose of this section "High Court" means the
High Court within the jurisdiction of which the land acquired or proposed to
be acquired is situated.
D. (i) Section 77- Payment of compensation:-
On making an award under section 30, the Collector shall tender

payment of the compensation awarded by him to the persons interested
entitled thereto according to the award and shall pay it to them by depositing
the amount in their bank accounts unless prevented by someone or more of the
contingencies mentioned in sub-section. (2).If the person entitled to
compensation shall not consent to receive it, or if there be no person
competent to alienate the land, or if there be any dispute as to the title to
receive the compensation or as to the apportionment of it, the Collector shall
deposit the amount of the compensation in the Authority to which a reference
under section 64 would be submitted.
(ii) Section 80-Payment of Interest
When the amount of such compensations is not paid: or deposited on

or before taking possession of the land, the collector shall pay the amount
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awarded with interest here on at the rate of nine percent, per annum from the
time of so taking possession until it shall have been so paid or deposited.
E. (i) Section 81- Temporary occupation of waste or arable land:-
Whenever it appears to the appropriate Government that the temporary

occupation and use of any waste or arable and are needed for any public
purpose, the appropriate Government may direct the Collector to procure the
occupation and use of the same for such terms as it shall think fit, not
exceeding three years from the commencement of such occupation.
(ii) Section 93 — Withdrawal of Acquisition:-
The appropriate Government shall be at liberty to withdraw from the

acquisition of any land of which possession has not been taken. Whenever the
appropriate Government withdraws from any such acquisition, the Collector
shall determine the amount of compensation due for the damage suffered by
the owner in consequence of the notice or of any proceedings there-under, and
shall pay such amount to the person interested, together with all costs
reasonably incurred by him in the prosecution of the proceedings under this
Act relating to the said land.
Note :- “The Collector” means the Collector of a revenue district, and includes
a Deputy Commissioner and any Officer specially designated by the
appropriate Government to perform the functions of a Collector
under “The Right to Fair Compensation & Transparency in Land
Acquisition, Rehabilitation & Resettlement Act, 2013”.
F. The rules for the Act issued in G.O.Ms.No.50 Revenue(JA&LA)

Department Dated 19-12-2014 shall be followed( Appended in
Annexure)
2. Procedure laid down in G.O.Ms. No. 123 revenue (JA&LA) Dept.

Date.30-7- 2015 for taking the land from the willing land owners
i) The Procuring Agency will inform the District Collector about

the land required for public developmental purpose along with necessary
details.
ii) On receipt of such information, the District Collector will
ascertain the willingness of the land owners for sale of land and property
thereon.
iii) Subject to getting willingness from the land owners/authorised

representatives for voluntarily selling their land and property, the District
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Collector shall inform about the number of such sellers, extent of land out of
total indent, and likely consideration to the Procuring Agency.
iv) On receiving confirmation from the Procuring Agency, the

District Collector shall place the matter before the District Level Land
Procurement Committee, as constituted below:
(a) The District Collector of the concerned District - Chairperson
(b) The Joint Collector of the District - Member
(c) Land Procurement Officer i.e., SDCs/RDO - Convener
(d) S.E./E.E. of Roads & Buildings - Member
(e) Representative of the Procuring Agency - Member
(f) District Registrar - Member
v) The Land Procurement Officer shall place all connected records

of enquiry, valuation statements, encumbrances of preceding (12) years and
other relevant records duly verified by him before the District Level Land
Procurement Committee.
vi) The District Level Land Procurement Committee may take up

local inspections, where deemed necessary.
vii) Conduct of the business by the District Level Land Procurement

Committee will be as follows:-
(a) The Chairman shall preside over all meetings of the
Committee.
(b) The Committee shall hold negotiations with the persons
interested or authorised by them.
(c) The Chairperson shall fix the date, time and place of the
meetings.
(d) The Committee may hear any oral/written representations made
in respect of any claim/objection by the interested persons or
their authorised representatives.
(e) The proceedings or deliberations of the Committee shall be
recorded / minuted.
(f) Agreement in Form-I shall be attested by all the members.
(g) After attesting Form-I, the Convener shall obtain affidavits
from concerned interested persons on the same day in Form- II.
(h) Once the agreement is reached, the Collector after executing
agreements in Form-I and II shall publish the details of land
owners including others and their respective share in two news
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papers inviting claims and objections within (7) days of
publication of such notification. (period reduced from 15 days
to 7 days G.O.Ms.No.190, Revenue dt.7-10-2015)
(i) After receipt of objections/claims, if any, the District Level
Land Procurement Committee shall examine and approve the
consideration as detailed at para (viii) below, for sale of land by
individual land owners.
(j) The District Collector shall requisition necessary funds from
the Procuring Agency.
viii) The consideration as agreed by the individual land

owner/owners and Procuring Agency before the District Level Land
Procurement Committee shall inter-alia, include the value of land and
property, perceived loss of livelihood, (equivalent costs required for
rehabilitation and resettlement of willing land owners and others – deleted
G.O.Ms.No.214, Revenue, dt.28-11-2015).
ix) Land owner will give an affidavit that she/he will not have any
right to further enhancement of consideration finalised by the Committee to
any other forum.
x) While determining the consideration, the District Level Land

Procurement Committee shall take into account all taxes as admissible under
various Central/State/Local Laws.
xi) On signing of agreement, the District Collector shall ensure

registration of Conveyance Deed / Sale Deed in favour of Procuring Agency
duly making on-line payment of consideration.
xii) The Government may from time to time issue such guidelines or
executive instructions as may be deemed necessary.
In cases in which the owner of a land about to be acquired is willing to

make a free gift of the land required, a deed of gift should not be executed in
favour of Government, but the procedure prescribed in the G.O.Ms.No.123,
Revenue (JA&LA) Dept., dt.30-7-2015) and subsequent instructions should be
followed and an award should be passed for the full market value of the land
and not for a nominal amount. The owner who is willing to make a free gift of
the land should receive the compensation awarded and may make a gift of the
amount of the compensation to Government to utilize for the public purpose
for which the land is acquired.
167. Deleted.
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168. Deleted.
169. Deleted.
170. After the preliminary arrangements described in the preceding

Paragraphs have been duly carried out, the land will be taken up under the Act
either by the Collector or by a Special Officer, placed at the disposal of the
Public Works Department and invested with the powers of a Collector under
the Act.
(b) Land held for Military Purposes

171. No land, whether
(a) within cantonment limits,
(b) forming part of an encamping ground, or
(c) otherwise held for military purposes,
should be taken up or occupied for any purposes whatever, either by

contractors or any other persons (official or non-official) acting under the
orders of any Civil Department of the State, until the sanction of the
Government of India in the Defence Department to the occupation or use of
the land has first been obtained and communicated to the General Officer
Commanding the Division or Independent Brigade. In all such cases, the
sanction of the Government of India should be obtained by the General Officer
Commanding the Division or Independent Brigade through the Quarter-
master-General in India.
Application for such land when within cantonment limits should be

made by the officer in charge of the works to the cantonment authority, and by
the latter to the superior military authority. But in the case of military
encamping ground, application should be made to the General Officer
Commanding the Division or Independent Brigade. The Military authorities
will then take necessary steps to obtain (i) the opinion of the State
Government, which should invariably be recorded upon all applications, and
(ii) the sanction of the Government of India to the occupation of the required
land. The foregoing procedure will apply in cases where it is proposed to
purchase, or otherwise acquire permanently, any building situated on military
land for the use of a Civil Department.
III. Lease of Lands in charge of the Public Works Department
172. (i) Lands in charge of the Public Works Department are of two
kinds :
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(1) Lands acquired by the Public Works Department for the
construction of buildings but not immediately used for the purpose, and
(2) Lands in charge of Public Works Department for administrative

purposes, e.g., land in berms of canals, drains, channels, land in road
boundaries and at wharfs etc.
(ii) The procedure of grant under the relevant Act should be adopted
for grants of these lands for temporary occupation for agriculture and non-
agriculture purposes. Grants for such occupation may be made in favour of
individuals, private bodies, companies or associations and local bodies.
(iii) The grants will be made in consultation with the Revenue

Department where necessary. Rent should be collected departmentally in the
case of grants.
(iv) The period for which temporary occupation of the lands in

charge of the Public Works Department may be sanctioned, must be
determined carefully in each case with reference to the nature of the property
and the consideration whether and when the property is likely to be required
by Government for any other purpose.
(v) The grant in each case, after sanction by competent authority,

should be embodied in an order in the form given in Appendix XIII–B in the
case of grants for agricultural purposes and in Appendix XIII–C in the case of
grants for non-agricultural purposes, with suitable modifications, where
necessary, by the Executive Engineer concerned, as the assigning authority
and delivered to the party.
The items enumerated below by way of illustration will be cases for

such grants for non-agricultural purposes:-
(a) Recreation purposes with or without a pavilion or club house.
(b) Bridges and culverts, whether permanent or temporary.
(c) Banks (for trade purposes).
(d) Timber and firewood depots.
(e) Laying pipe lines.
(f) Unobjectionable sub-soil encroachments on road margins and
other Government porambokes.
(g) Temporary occupation of Government land for performances
by a touring cinema, circus or drama company.
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The items enumerated below will be cases for grants for agricultural
purposes:—
(a) Growing of grass or other fodder.
(b) Raising flower gardens.
(c) Planting casuarina.
(d) Cultivation of plantation products.
(e) Cultivation of paddy, pulses and other food grains or
commercial crops like tobacco, cashew, groundnuts, etc.
(vi) These grants need to be registered. As per section 17 of the

Indian Registration Act 1908, all documents creating or extinguishing a right,
title or interest (i.e. leases also) in immovable property are registerable
compulsorily. This provision comes into force from 1-4-1999.
(vii) The orders of Government must be obtained in every case of

grant in which the value of the property exceeds Rs.2,00,000/-. The Chief
Engineer may sanction grants in all cases in which the value of the property
exceeds Rs.1,00,000/- but does not exceed Rs. 2,00,000/- upto a period of five
years. The Superintending Engineers may sanction grants in all cases in which
the value of the property exceeds Rs.25,000/- but does not exceed Rs.
1,00,000/- upto a period of five years, subject to any administrative
instructions issued by the Chief Engineer. Similarly, the Executive Engineers
may sanction grants in cases in which the value of the property is Rs. 25,000/-
or less upto a period of three years, subject to any administrative instructions
issued by the Superintending Engineer or higher authority.
(viii) In all these grants, the period of notice to be given under

Condition 21 in Appendix XIII-B or Condition 19 in Appendix XIII-C by the
assigning authority or by the grantee should be fixed carefully with reference
to all the relevant circumstances and specified in the order. This period should
not exceed the period of grant and subject to this, may normally be one month
for periods of grants upto three months; two months, for periods of grants upto
six months; three months, for periods of grants upto a year; and six months for
longer periods of grants.
(ix) When it is proposed to grant a land to a club, land within the

compound of a Government office or a residence, the site as well as the plans
and estimates relating to any buildings, structures, badminton or tennis courts,
etc., which the club proposes to erect should be approved by the Executive
Engineer in order to ensure that such buildings, structures, or courts, etc., are
in keeping with the layout of the Government buildings. Copies of the plans of
the site, buildings, etc., as approved by the Executive Engineer should be
121
submitted with the proposals for the grant. It should be made clear in the order
of the grant that the grant will be recoverable at 24 hours notice.
(x) Renewal of grants can be sanctioned only by the authority

competent to sanction the grant in the first instance.
(xi) No attempt can be made to prescribe standard rates for the

various purposes for which land may be granted. The determination of the
charge is therefore left to the discretion of the authorities who are competent to
sanction the grant. The following general principles should, however, be
observed in fixing the rates of charge as far as possible:-
(a) Recreation Purposes :- In the case of clubs consisting entirely

of non-Gazetted Officers and of playgrounds required for educational
institutions, nominal charges may be levied. In other cases except in
municipalities/ municipal corporations and in the City of Hyderabad the
terrain assessment or ground-rent on the site, or, if the land has not been
assessed, the land revenue that is being levied on similar ryotwari land in the
village or its neighbourhood should be charged. Special reasons should be
given if any concessional treatment is recommended. Subject to the general
concession indicated in favour of non-Gazetted Officers and educational
institutions, a suitable charge should be levied in respect of each grant in
municipalities/ municipal corporations and Hyderabad city.
(b) Trade Purposes:- The full competitive rent should be levied as

the charge for the occupation. By full competitive rent is meant the rent which
the site would fetch in the open market if offered subject to the conditions
stipulated by Government.
(c) Touring cinemas, circuses or drama companies :- A reasonable

fixed daily charge should be levied in accordance with the rates to be
prescribed by the Collector. Collectors should fix for each village and town
in their districts the rate of charge per square yard or ground or cent that
should be levied. The rates will depend upon the importance of the village or
town and situation of the land. There are, in each villages or town particular
sites in which entertainments are usually held. The Collector will fix the rates
for each of these sites. When other sites are applied for, the Collector should
be addressed for orders as to the rate to be levied.
(d) Laying of pipe lines :- A track rent should be levied on the

scales specified below for the properties owned by the Government:
Upto 1 M dia Above 1M dia
Rate for RM (Rs.)
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All Municipal Corporations Rs.10.00 Rs. 20.00
(Other than Hyderabad & Secunderabad
twin cities)
Municipalities Grade I & II and Special Rs. 7.00 Rs. 15.00
Grade
Other Municipalities Rs. 5.00 Rs. 10.00
Mandal Head Quarters (Other than Rs. 3.00 Rs. 5.00
Municipalities)
Rural areas Rs.2.00 Rs. 3.00
In Hyderabad and Secunderabad twin cities, however, track rent,
should be levied at the rate of Rs. 3000/- per kilometer, except in cases of
renewal of existing grants for which the old rates of Rs. 2500/- or Rs. 3000/-
per kilometer as the case may be should be charged.( G.O.Ms.No.5, Finance &
Planning dept., dt.11-2-2000.)
Note : (i) For private persons/institutions a track rent shall be charged at

double the above rates.
(ii) For laying of optical fiber cables : For laying of optical fiber
cables along roads of Roads and Buildings, Panchayat Raj,
Municipal Administration and Urban Development and Forest
Departments for telecommunication infra-structure, Government
issued guidelines duly indicating that the Engineer-in-Chief
concerned/Principle Chief Conservator of Forest have to issue
permission to agencies for using the right of way for laying optical
fiber cables along with the roads after obtaining bank guarantee for
an amount calculated at the rate of Rs. 25/- per RM after executing
agreement.
Road Cutting Charges

(G.O.Ms.No.12, T, R&B dept., dt.16-9-2015.)
Rs./Rmt.
CC Roads 1,844.00
BT Roads 2,275.00
Footpath 799.00
Berm/WBM 285.00
Rates revised by the Government from time to time shall be followed.

(e) Occupation of lands for unremunerative public or private
purposes: - The annual charge should be fixed at an amount not lower than the
assessment or ground-rent leviable on the land, subject to a minimum of Rs.
100/- per sq.mtrs.
123
Municipal taxes :- In Hyderabad city and in mufassil
municipalities, the charge for occupation will consist of two parts; the first
part will be a specified sum fixed with reference to the instructions in sub-
Paragraph (xi) above, while the second part will consist of another specified
sum to be levied on account of the municipal taxes payable by the
Government in respect of the property covered by the grant. In the event of the
Corporation or the municipality concerned varying its demand, the right to
revise the second part of the charge and to collect any further sum due as a
result of such revision should be reserved in the order of grant. The two parts
of the charge will be payable by the grantee simultaneously either in a lump
sum or in installments as may be specified in the order of grant.
Levy of assessment and water-cess:- The annual charge for the

occupation shall be the assessment fixed already in the case of assessed land.
If it is not an assessed land, it shall bear the same assessment as is borne by
similar land in the vicinity. Such assessment shall be liable to revision from
time to time in accordance with the rules in force at the time of such provision.
In addition water-cess will be leviable as applicable.
(xii) Any modifications in the form of grant should be made in

consultation with the State Government pleader.
(xiii) Immediately the grants are sanctioned, the period of grant and
the rent to be recovered should be noted in the Miscellaneous Property
Register maintained by the Sub-divisional Officer in all cases.
H – EXECUTION OF WORKS
I. Starting Works
173. It is a fundamental rule that no work shall begin unless a

properly detailed design and estimate have been sanctioned, allotment of funds
made, and orders to begin issued by competent authority. Provision in the
budget conveys no authority for outlay. The exceptions are petty works (see
Paragraph 108), repairs of the nature described in Paragraphs 110(iii) and 147
and cases of real emergency which must be reported immediately to the
authorities competent to accord administrative approval and technical
sanction. Similarly, the sanction of a design and estimate by any authority,
whatever, conveys no permission to incur expenditure unless funds have been
provided for the expenditure by a competent authority.
Further, no liability may be incurred, and no officer may accept a
contract for any work, until an assurance has been received from the authority
competent to provide funds that such funds will be allotted before the liability
matures.
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Note :- Deleted.
174. Ordinarily no work executed by method (ii), method (iii) or

method (iv) described in Paragraph 150 should be started without a formal
agreement or contract sanctioned by a competent authority. The procedure to
be followed in emergent works is described in Paragraph 178.
175. No formal agreement is necessary in regard to petty works and

repairs, the estimated cost of which is Rs. 10,000 or less, but even in these
cases there should be some written understanding—though not in any
prescribed form—specifying quantities, description of work and rates.
Note (1) :- No formal agreement or written understanding is required in

cases involving the payments do not exceed Rs.1,000/-. Payment
may be made either on first and final bills or on hand receipt.
Note (2) :- Taxes and watchmen’s wages provided for in annual maintenance
estimates should be excluded from the total amount of estimates
for the purpose of deciding whether an agreement should be
taken in the case of repair estimates for buildings.
176. (a) When a contractor refuses to execute work at the rates

provided in his piece-work agreement, then, the agreement should be
terminated and the work measured up and paid for at the rates in the
sanctioned agreement enforcing of not as the case may be, the forfeiture of the
security deposit. The work should not then be given out at higher rates, unless
open tenders have been called for and the most favourable rates obtained.
Note: - If, however, it is found necessary in any case to give out the balance
work at higher rates to another contractor without calling for open
tenders, whether on account of urgency or any other reason, the
previous approval of the next higher authority above that, which
accepted the original agreement cancelled should be obtained.
(b) Revision of rates in accepted agreements of any kind, during the

currency of such agreements is normally prohibited.
In cases, however, where the Executive Engineer considers there are

sufficient reasons to revise rates in current agreements, then the sanction of the
authority above that which accepted the rates should be obtained, placing on
record with the agreement the reasons for such revision and effect of the same
on the total amount of work to be done under the concerned items and on the
total amount of the work to be done under the agreement. Whenever revised
rates in any agreement are sanctioned, the increased rates will have effect only
125
from the date of sanction of such revised rates, unless it is specially stated by
the sanctioning authority that they should have retrospective effect.
The departmental officers have powers to revise rates for rectification

of bonafide mistakes or errors in original agreement such as clerical or
typographical errors.
(c) In all cases, as in (a) and (b), it must be observed that the Code
rules governing such estimates revisions as may be involved, are complied
with.
(d) The corrections in agreements should be attested under dated

initials by the accepting authority and also contractor, not only to indicate their
acceptance of the altered rates, but also to prevent any tampering with
agreements after approval.
(e) In all cases in which work not covered by the original agreement is
ordered the rates for such items of work should be settled as per clause 63 of
the Preliminary Specification of the T.S. Detailed Standard Specifications as
indicated below. Such extra items of work should not be ordered by the
Executive Engineer on his own responsibility, if the revised estimate or
deviation statement providing for them requires the sanction of a higher
authority.
Payment for authorised additions and deletions:
The Contractor is bound to execute all supplemental items that are

found essential, incidental and inevitable during the execution of the work, at
the rates to be worked out as detailed below:
(i) For all items of work in excess of the quantities shown in

Schedule-A of the tender/agreement, the rates payable for such items shall be
agreement rate.
(ii) For items directly deducible from similar items in the

agreement, the rates shall be derived by adding to or subtracting from the
agreement rate of such similar item, the cost of difference in quantity of
material or labour between the new items and the similar items in the
agreement, worked out with reference to the Schedule of rates adopted in the
sanctioned estimate plus or minus the overall tender percentage.
(iii) For new items which do not correspond to any item in the
agreement, the rate shall be the standard schedule of rate plus or minus overall
tender percentage.
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Note :- The term “standard schedule of rate” used in sub-clause (ii)
and (iii) above, means the schedule of rates on which
sanctioned estimate was prepared.
(f) In respect of fines or forfeiture of deposit ordered by an authority

with reference to the relevant conditions in the forms of agreement or relevant
clauses of the Preliminary Specification to the Telangana State Detailed
Standard Specifications in an agreement in use in the Public Works
Department, any authority higher than the one who has ordered the fine or
forfeiture may in his absolute discretion waive or modify the fine or forfeiture
imposed by a lower authority.
177. If in any case, whether on grounds of urgency or otherwise, an

executive officer is required to carry out a work for which no estimates have
been sanctioned or for which no financial provision exists (whether estimates
have been sanctioned or not) the orders of the officer authorizing the work
should be conveyed in writing. On receipt of such written orders the officer
who has directed to carry out the work should immediately intimate to the
Audit Officer/Pay and Accounts Officer concerned that he is incurring a
liability for which there is no provision or inadequate provision of funds and
should, at the same time, state approximately the amount of liability which it
is likely he will incur by compliance with the written orders which he has
received. The Audit Officer will then be responsible for bringing the facts
instantly to the notice of the Engineer-in-Chief/Chief Engineer concerned,
except the irregularities committed by an Engineer-in-Chief/Chief Engineer
himself, which should be reported direct to the Government. The Engineer-in-
Chief/Chief Engineer will report to Government any cases that call for
disciplinary action or failure to comply with the Code. The Accountant
General should also report to Government any cases in which he considers the
action taken by the Engineer-in-Chief/Chief Engineer inadequate. There will
be no hesitation on the part of Government in forcing disciplinary action
against any officer administrative or executive who may fail, or delay to
comply with these orders. – See also Article 169 of Telangana State Financial
Code Vol. I.
Note 1 :- The provisions of above Paragraph will be relaxed in the case of the
famine relief works, but this does not relieve officers from the
responsibility of obtaining the necessary sanction to a revised
estimate an additional appropriation as soon as they can foresee how
far an estimate is likely to be exceeded.
Note 2 :- The report to be sent to the Accountant General, with reference to the
above Paragraph, should be prepared in the form indicated below
TABLE
127
Nature of Date of Details of Approximate Date on Remarks
emergency occurrence damage & cost which work
works proposed involved to is
to be carried carry out commenced
out repairs
(1) (2) (3) (4) (5) (6)
178. It is occasionally necessary for a Government servant to start a

work immediately on the occurrence of some sudden, unforeseen emergency,
e.g., the breaching of the bund of an irrigation work, without waiting for an
estimate to be sanctioned and funds provided. A Government servant who
does this should report the facts at once to his immediate superior and to the
Accountant General/Director of Works Accounts. If, in the case of a work
executed on the contract or piecework system, the circumstances are so
emergent that it is impossible to enter into a formal contract or agreement, the
officer on the spot who starts the work should enter into a piece-work
agreement atleast in the first instance. This form of agreement is particularly
suitable as it is terminable in case the higher authorities, who are competent to
sanction the proper agreement in the standard form, disapprove. When the
circumstances are so emergent that even a piece work agreement cannot be
signed, it will be sufficient to have a written order for the work signed both by
the piece worker or the contractor and the officer on the spot. There should,
however, be no avoidable delay in preparing a proper estimate and an
agreement in the standard form and in obtaining the sanction of the competent
authority. The detailed procedure to be followed in such cases is indicated in
Appendix XI to this Code. – See also Article 170 of Telangana State Financial
Code Vol.I.
179. When any new building is about to be commenced, or any

alteration, addition or repairs executed to any building, due intimation of such
intention must be given to the local head of the department, military, or civil,
concerned.
180. Except in case of emergent work such as repair to breaches,

etc., no work should be started on land which has not been duly made over by
the responsible civil officers.
181. The rules in this section regarding the existence of a sanctioned

estimate and the allotment of funds in the budget are applicable even in the
case of civil works in charge of Civil Officers acting as Public Works
disbursers. When an estimate has been sanctioned and funds have been
allotted, a civil officer may arrange for the execution of the work.
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Works executed by civil officers acting as Public Works disbursers are
generally likely to be of a petty nature and constructed on standard designs.
Civil Officers may, however, apply to the Superintending Engineer of the
circle to depute an officer to examine any work when in progress or when
completed and to make a general report as to whether the work, is being
satisfactorily carried out or has been completed in accordance with the
estimate.
II. Scope of Sanction
182. The sanction to an estimate must on all occasions be looked

upon as strictly limited to the precise objects for which the estimate was
intended to provide. Accordingly, any anticipated or actual savings on a
sanctioned estimate for a definite work should not, without special authority,
be applied to carry out additional work not contemplated in the original project
or fairly contingent on its actual execution.
Savings due to the abandonment of a substantial section of any project

sanctioned by any authority are not to be considered as available for work on
other sections without the further sanction of that authority.
Savings resulting from award of tenders below estimates should not be

utilized for executing additional works. These savings accrue to the
Government. (G.O.Ms.No.1, Finance (W&P) F7 Dept., dt.25-2-2012)
A substantial section of a project shall be considered to have been

abandoned, if the estimated cost of the work in such section is not less than 5
percent of the total sanctioned cost of the project, excluding in the case of
irrigation project, the estimated cost of the head works as originally approved.
III. Commencement of Work in anticipation of Detailed Estimates of the

complete Project
183. In exceptional cases where it is desirable to begin work on a

project which has been administratively approved, before the detailed estimate
for the whole project has been prepared, it is permissible for the authority
competent to sanction the final technical estimates as a whole to accord
sanction to detailed estimates for component parts of the project subject to the
following conditions:
(1) For each such work or component part there must be a fully
prepared detailed estimate and, in the administrative approval as a whole,
there must be a clear and specific amount corresponding to the work or
component part in question.
129
(2) The amount of the detailed estimate must not exceed the
amount indicated in the administrative approval by more than 10 per cent.
(3) The sanctioning authority must be satisfied, before according

sanction, that the amount of the technical sanction for the whole project is not
likely to exceed the amount of the administrative approval and that the work
of component part in question can be appropriately commenced without
effecting, or being effected by, any other part of the project financially or
otherwise.
Note :- This rule does not apply to estimates for parts or individual buildings
unless the preliminary estimates for administrative approval have
been similarly prepared.
184. To obviate delay in commencing work on a detailed estimate

for a complete project which has been prepared and submitted for technical
sanction, but which requires minor amendments in the design or estimate, the
sanctioning authority should adopt one or other of the following courses:—
(1) Amend the design or estimate in his own office and sanction it, or
(2) Sanction the parts of the estimate which are approved, subject to
conditions (2) and (3) specified in Paragraph 183 and call for amended details
estimates for the other portions of the project.
185. In communicating the sanctions to parts of projects accorded

under the provisions of Paragraphs 183 and 184 the sanctioning authority
should also intimate to the Audit Officer/Pay and Accounts Officer the amount
administratively approved for the whole Project.
Note :- Copies of abstract of estimates or administrative approval containing

details of break up by sub-heads of component items in respect of all
projects or civil works costing Rs. 200 lakhs or more shall be
communicated to the Accountant-General.
IV. Lapse of Sanction
186. The approval or sanction to an estimate for any public work

other than annual repairs will, unless such work has been commenced, cease to
operate after a period of five years from the date upon which it was accorded.
V. Alterations in Design during Construction
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187. Where important structural alterations are contemplated,
though not necessarily involving an increased outlay, orders of the original
technical sanctioning authority should be obtained. A revised estimate should
be submitted for technical sanction should the alterations involve any
substantial change in the cost of the work.
188. No alterations or additions to an estimate sanctioned by the

Government of India involving expenditure beyond the powers of sanction of
the State Government, should be made without the previous approval of the
Government of India. When, however, in any case matter is of extreme
urgency, the local authority may act in anticipation of sanction, provided a full
report of the circumstances is made to the Government of India without delay.
VI. Miscellaneous Rules for the Execution of Works
189. In the execution of works, every care should be taken that the
safety and convenience of the public are duly attended to, and that all
operations are carried on in such a manner as to interfere as little as possible
with the traffic or ordinary pursuits of the people. Temporary roads, bridges,
lights and barriers should, when necessary, be provided; and the occupation of
land, when practicable, be so timed as not to lead to the destruction of standing
crops – See Appendix XXXII.
190. Any reasonable outlay for temporary accommodation for

project personnel, and for entertaining temporary establishment for the
purpose of security, sanitation or temporary hospitals, may be authorised as
part of the contingent outlay on works.
191. No religious edifice should be destroyed or injured in the

execution of works without the full and free consent of the persons interested
in it, nor without the concurrence of the principal, civil or political authority
on the spot, unless under the orders of Government — see also Paragraph 248.
192. All interruptions of large works in progress should be

immediately reported to the Superintending Engineer/Chief Engineer, the
causes and probable duration of such interruptions being duly explained.
193. Deleted.
194. Executive Engineers and other officers or subordinates in

charge of works should furnish immediate information to the proper civil
authorities on the occasion of every serious accident; and in the case of death
on the spot, they should not allow the body to be removed till an inquiry has
been held — see also Paragraph 29 of this Code.
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195. The employment of female labourers on works in the
neighbourhood of soldier’s barracks or a jail should be avoided as far as
possible.
VII. Water-supply to Government Buildings
196. (a) The connection to the water main in the street and the pipe
leading there from to the building together with the stopcock, meter and a
sufficient length of pipe to lead the water through the outer wall of the
building to the interior thereof should be laid and constructed entirely by
municipal agency at the cost of the Government. The point at which the supply
is to be taken into the building and the place where the meter-house box or
cupboard should be constructed, should be determined by the local Public
Works Department officers subject to the approval of the Municipal Chairman.
All works within the house should be carried out by the Public Works
Department.
Note :- In cases where the bye-laws relating to water-supply in a municipality

stipulate provision of meters at the cost of that body and the payment
by the owner or occupier of the house of meter-hire alone or of meter-
hire and the cost of fixing the meters, those provisions should be
followed in respect of Government buildings also.
(b) The cost of the works which are executed by municipal agency in
accordance with the above instructions is payable in advance to the municipal
council concerned.
VIII. Advances to Contractors
197. Advances to contractors as a rule prohibited and every

endeavour should be made to maintain a system under which no payments are
made except for work actually done. Exceptions are however permitted in the
following cases.
(a) Material advance for reinforcement and structural steel :
In the works where the quantity of steel requirement is 100 MT or

more, the contractor shall have the facility of advance not exceeding the
quantity of steel provided in the estimate at 70% of estimate rate or invoice
rate whichever is less. The invoice claiming advance shall be accompanied
with test certificate issued by the manufacturer and way bill. On production of
quality control certificate issued by the manufacturer of such steel and
recorded in M.Book by the officer incharge of work, the advance will be paid.
The advance shall be adjusted to the extent of consumption in part bills.
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Note 1 :- The responsibility for the safety of the steel on which advance was
drawn rests with the contractor only till the consumption of steel.
Note 2 :- The contractor should produce a quality control certificate before use
of the steel in addition to the quality control certificate issued by the
manufacturer.
(b) Mobilisation advance for machinery :
The Contractor shall have the facility of obtaining mobilisation

advance for new key and critical equipment upto 5% of contract value on
works costing more than Rs.10.00 crores against Bank Guarantee which will
attract suitable rate of interest not lower than the borrowing rate of interest of
the project/schemes if such work was taken up with the aid of the financing
bank/unit or Reserve Bank of India. The advance and interest shall be
recovered from the contractor’s bill in appropriate instalments commencing
from the bill when the value of the work reaches at 10% of contract value and
completed before the work value reaches 85% of the contract value.
(i) Mobilisation advance on machinery is payable against production

of invoices in proof of purchase of the machinery by the contractor/firm/joint
venture.
(ii) The invoices should be on the name of the contractor/firm/joint

venture only and the machinery should have been purchased only after the
date of conclusion of the agreement for the work on which the payment of
mobilization advance is proposed.
(iii) Mobilization advance is payable against copies of bills in respect of

new machinery purchased @90% value as prescribed in the agreement. The
advance payable in respect of old machinery is 50% of the original invoice
value or value as certified by the Chartered Accountant (as prescribed in the
agreement) as per the registered sale deed. In all cases, the amount of advance
should not exceed 5% of contract value.
(iv) No mobilization advance is payable on the pre-owned machinery

prior to conclusion of the agreement for the work or leased machinery or
purchased by an individual firm in respect of joint venture though that
individual firm happens to be a partner in the joint venture.
(v) It may be prescribed in the agreement that the contractor/firm/joint

venture should submit an undertaking to the effect that they have not obtained
any mobilization advance from the Government against the machinery for
which they are presently claiming payment of mobilization advance. This is
to ensure that mobilization advance is paid only once against one purchase.
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Any wrong declaration, when comes to light, entails recovery of the entire
amount paid in lump sum from their immediate next work bill with interest.
(vi) Payment of mobilization advance is also provided on ordered

machinery. In all such cases, payments may be made based on the proforma
invoice furnished by the supplying company against the order placed by the
contracting company.
IX. Sanitary Rules on Extensive Works
198. It is the duty of the Superintending Engineer to see that the

Safety Management Guidelines are followed – See Appendix XXXII.
X. Information for the Survey of India
199. To enable the Survey of India to keep the map of India up-to-
date in respect of new canals, embankments, roads etc., on index record may
from original surveys, on a scale not less than one CM to one KM, should be
sent to the Survey of India Office, Hyderabad, on completion of the work. The
topography adjoining the alignment, such as village-sites, trijunction boundary
pillars; other permanent objects and the crossing of roads and streams, should
be accurately shown, and it should be stated on the maps supplied whether the
information has been derived from actual survey or otherwise.
XI. Construction and Maintenance of Mortuaries.
200. The construction and maintenance of all mortuaries will be

undertaken by the Public Works Department/Telangana State Medical &
Health, Housing and Infrastructure Development Corporation and charged to
state revenues. The District Medical Officer will be responsible for reporting
to the concerned Department when mortuaries in his jurisdiction require
repairs.
I – DEPOSIT WORKS
I. General
201. The department may occasionally execute works provided

wholly or partly from
(a) funds of a public nature such as local or municipal or similar funds,
(b) Public contribution.
(c) Loans from Government to local body.
Note : Deleted.
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202. Where a work is financed partly from the funds in Paragraph
201 above and partly from Government grants-in-aid, the procedure prescribed
in Rule 1 under Paragraph 470 of the Telangana State Public Works Account
Code for the payment of grants-in-aid should be observed.
203. In all cases, the contributions should be realised before any

liability is incurred on account of the work. No interest will be allowed on the
contributions.
Note :- Superintending Engineers are empowered to recover contributions by

suitable instalments on fixed dates, if they are satisfied that the money
will be forthcoming when required. The Executive Engineer may
exercise similar powers for works within his powers of sanction. No
advance of Government money is permissible in the case of works
wholly financed from sources mentioned in Paragraph 201 and if the
payments are made by instalments, the Public Works Department will
not be responsible for damages or additional cost due to suspension of
work for want of funds. See Rule 1 under Paragraph 470 of the
Telangana State Public Works Account Code.
204. Provision must be made to cover the cost of establishment,

tools and plant at percentages prescribed in Paragraph 6 of Appendix 7 to the
T.S. Public Works Account Code. No reduction of these charges may be made
in the case of works costing Rs.10,000 or more but when the cost of the works
is less than Rs.10,000 these charges may be exempted with the sanction of the
State Government – See also Paragraph 9 of Appendix 7 to the Telangana
State Public Works Account Code.
Note (1) :- When lump-sum contributions are received towards Government

works from local bodies or private persons or bodies, they should
be divided into two parts as laid down in Paragraph 477 of the
Telangana State Public Works Account Code, the one
representing a share of works expenditure and the other the
amount chargeable on that share for establishment and tools and
plant charges calculated according to the percentage fixed in sub-
clause (iv)(a) of Rule 6 of Appendix 7 of the Telangana State
Public Works Account Code. No charges for audit and accounts
should be levied in such cases.
Note (2) :- Works done for the welfare of scheduled tribes and for the
development of scheduled areas at the cost of the department
concerned are exempted from the levy of the above charges.
135
Note (3) : (i) Works relating to the welfare of the Schedule Castes shall be
exempted from payment of centage charges.
(ii) Major supervision charges may be paid at 3% of the estimates

to the Panchayat Raj Engineering Department in respect of the
works taken up on behalf of the Telangana State Schedule Casts
and Backward Classes Cooperative Finance Corporation and
District Societies and charged to estimate.
(iii) The collection of centage charges on all the works executed by

the Divisions under Chief Engineer (Minor Irrigation) and
Chief Engineer, Panchayat Raj with the funds of Integrated
Tribal Development Agencies in the tribal sub-plan areas be
waived subject to the condition that no extra cost of staff is
involved in executing the works with the funds of Integrated
Tribal Development Agencies.
(G.O.Ms.No.642, Edn, dt.4-3-1960, G.O.Ms.No.12, SW, dt.15-
6-1976, and G.O.Ms.No.64, SW, dt.8-3-1977)
(iv) The collection of centage charges for execution of building

works pertaining to other Government departments, in
MPLAD, MLA Funds, Central Government Funds, waived. In
such cases, 3-4% of estimated cost towards petty supervision,
stationary and computer peripherals may be collected.
(G.O.Ms.No.80, TR&B dept., dt.23-2-2016)
205. Deposits on account of one work cannot, in any circumstances,

be utilized for another.
II. Special Rules for Works wholly Financed from non-Government Funds
206. Besides the rules in Paragraphs 201 to 205, the following are
specially applicable for works financed wholly from non-Government funds :-
(1) The design and estimates must be drawn up in consultation

with the authorities administering the funds, and must also be approved by the
concerned Engineering Departments dealing with Public Works authorities
like any ordinary public work.
(2) A written approval to the estimate and design as well as an

understanding that the concerned Engineering Departments dealing with
Public Works does not accept any responsibility for unavoidable and
reasonable excesses caused by any rise in prices, authorised deviations, losses
by fire or theft or other unforeseen factors, should be obtained from the
136
administrators of the funds before starting work. Alterations in design should
be similarly dealt with.
(3) The officer incharge of the work should report at once to his
superiors and to the contributors, any anticipated excesses and give full
information regarding the progress of expenditure, so that there may be no
responsibility for Government if the work has to be stopped later on for want
of funds.
(4) The authorities undertaking such works should see that both
parties understand clearly their mutual responsibilities.
(5) Where the work is of such magnitude or there are special

circumstances justifying it, an agreement should be drawn up under legal
advice.
III. Rules relating to Construction Estimates for Irrigation and Subsidiary

Works
207. (1) These orders and rules apply only to the construction and
maintenance of new works in connection with a Government irrigation
system, the cost of which works is born, in whole or in part, by the voluntary
contributions of interested parties. These rules do not apply to works done by a
private person at his own expenses in connection with any field channel which
is private property.
(2) No works in connection with a Government irrigation system will

be undertaken except with the previous sanction, in writing, of the
Government or of an officer of the I&CAD Department authorised as shown
in Rule (5) below and except on the conditions mentioned in Rules (6) and (7).
(3) The actual execution of such works, except those mentioned in

Rule (4) below, when sanctioned, will be undertaken by the I&CAD
Department as contribution works (vide Rule 1 under Paragraph 470, T.S.
Public Works Account Code); and all such works inclusive of those mentioned
in Rule (4) below when constructed, shall be deemed to be works constructed
by, and belonging to Government.
(4) In the cases of bridges, culverts, bathing-ghats, or ramps on

Irrigation Systems/R&B Systems required by municipalities, Zilla Parishads,
Mandal Parshads and Gram Panchayats constituted under T.S.P.R. Act 1994,
the design and location of each work require the approval of the officer of the
I&CAD Department/R&B Department authorised to accord technical sanction
to an estimate for a Government work of a similar nature and estimated cost.
The agency by which the work will be executed will be the I&CAD
137
Department/ R&B Department or Panchayat Raj Engineering Department
(PRED), Public Health & Municipal Engineering (PH&ME) concerned. If the
Zilla Parishads, Mandal Parishads and Gram Panchayats have borne the entire
cost of construction, it will also bear the full cost of maintenance.
Note :- Zilla Parishads, Mandal Parshads and Gram Panchayats or

Municipalities may be allowed to execute such works by Panchayat
Raj Engineering Department or Public Health & Municipal
Engineering Department as the case may be.
(5) The Chief Engineer and Superintending and Executive Engineers

are authorised to accord both administrative and technical sanction to all
estimates for contribution works for irrigation and other purposes to be
executed by the I&CAD/R&B /PRED/RWS&S/PH&ME Department upto the
limits of their powers, subject to the condition that the construction of the
proposed works has been previously approved by the competent authority.
(6) Before the sanction is accorded to carry out of any contribution

works, other than those referred to in Rule (4) the contributors or their
authorised representatives must sign an agreement duly stamped in the
prescribed form vide Appendix VIII-A of the Telangana State Public Works
Department Code.
Note :- All such agreements should be registered and sent to the Director of
State Archives, Hyderabad for safe custody.
(7) Superintending Engineers and Executive Engineers are permitted

to undertake the maintenance of contribution works subject to the limit of their
powers to sanction similar repair or maintenance estimate in respect of
ordinary works and subject to the following conditions:-
(a) In the case of contribution works for which the Government has
not contributed as much as half of the original cost of construction, the repair
works may, if the sanctioning officer considers it desirable, be carried out at
public cost if the amount does not exceed Rs. 5,000 in each case in any one
year.
(b) In the case of works for which Government have contributed

half or more than half the original cost, the works of maintenance and repairs
may similarly be carried out at public cost without any specified limit.
Sanction to carry out works of maintenance under this rule should be

given only when the necessity for such works arises and not when the original
contribution works themselves are sanctioned.
138
Where the cost of maintenance is to be recovered, in part or in whole,
from the interested parties, the amount required should be recovered before
any repairs or works of maintenance are commenced.
(8) A deposit of Rs. 5,000/- shall be recovered from the contributors

before plans and estimates for any contribution works are prepared by the
officers of the I&CAD/R&B / PRED/ RWS&S/PH&ME Department. In cases
where the Executive Engineer considers this amount insufficient, he will
address the Superintending Engineer. An agreement duly stamped will be
obtained from the applicants in the prescribed form (vide Appendix VIII-B of
the T.S. Public Works Department Code) to the effect that unless the work is
dropped owing to the objection of third parties, the deposit will be forfeited if
the applicants withdraw after the preparation of plans and estimates.
This rule does not apply to works asked for by local bodies. In such
cases when the Public Works Department prepare plans and estimates for
works to which a local body has agreed to contribute, that body should pay 2¼
per cent of the estimated cost of work for the preparation of plans and
estimates and 1 per cent of the estimated cost of the work for their scrutiny. If
the works are eventually executed by the Public Works Department, the fees
levied on this scale will be adjusted towards centage charges. The fees, will
not be refunded in any circumstances.
(9) No charges on account of establishment and tools and plant will be

made on outlay on new original works which are undertaken in the interest of
Government, and to which local bodies or private persons or bodies
contribute, either wholly or in part.
In the case of other works, i.e., works which are not required in the
interest of Government, but are carried out on behalf of private individual or
bodies and also works which are in the nature of maintenance of existing
works, percentage charges as shown below, will be levied unless the levy is
specifically exempted by the State Government.
*13 percent on works outlay for establishment,

1 percent on works outlay for tools and plant,
1 percent on works outlay for Audit and Accounts establishments,
1½ percent on works outlay for pensionary charges.
*Will be levied where the cost amount to Rs. 1,00,000 or over,

percentage charges will also be levied on such works costing less than
Rs.1,00,000/- unless the levy is specifically remitted by the State Government.
(Appendix VII of T.S. Public Works Account code).
139
208. (1) The following rules will apply to works for which
contributions are to be collected on account of the joint ownership or interest,
possessed by the Government and other concerned parties. A list of the
irrigation or the navigation works which serves more than one interest, e.g.,
Government, Municipalities, private persons or Zilla Parishads, Mandal
Parishads, Gram Panchayats showing the various irrigation systems and the
shares of contribution payable by the various interested parties towards the
maintenance charges of such systems will be issued periodically by the Chief
Engineer for Irrigation.
(2) In these cases centage charges should be recovered on the amounts

of contributions at the rates specified in the sub-paragraph under Rule 9 of
Paragraph 207.
(3) When an estimate for a contribution work included in the list is

framed, the contributors should be furnished with copies of abstract estimate
and the report showing the need for the work and asked to pay their shares
together with centage charges thereon in advance, a reasonable time being
allowed for offering their remarks before the work is commenced. In the event
of their refusing to pay the amount the work should be carried out by the
Government, if it seems expedient to do so. In such case, a separate account
should be maintained showing the items which are covered by centage
charges, for the purpose of production in Court, if recovery by civil suit is
necessary. On the completion of the work a second notice demanding payment
of the appropriate contributions together with interest thereon from the date of
that notice till the date of payment should be issued immediately after the
works are completed and paid for. If the contributions are not paid before a
specified date, the amount should be recovered by a civil suit.
(4) The case of other contribution works not included in the list of
contribution works but for which land holders are by equity bound to pay
should be decided on their merits and the works should not be put in land until
necessary agreements are concluded with them and the contributions are
recovered.
(5) Urgent contribution works such as repairs of damages caused by

floods may, after due notice to the contributors, be carried out to the extent
absolutely necessary, immediate steps being taken to cover the contributions in
consultation with the Collector of the district. The authority sanctioning the
work should satisfy himself that the repairs are urgent and essential and should
record his opinion in writing to that effect. Any work that can safely be
postponed should not be carried out before contributions are recovered.
(6) In the case of works for which Government have agreed to

contribute and which other interested parties carry out, the parties should be
140
required to give at least a fortnight’s intimation in advance of the
commencement of the work and in the case of really urgent work to inform the
Executive Engineer and the Deputy Executive Engineer within three days of
the commencement of the work.
Note :- The above rules do not apply to cases where Inter State Works are
concerned and such cases should be dealt with in accordance with the
terms of the special agreements concluded with them in the case of
each work.
208 – A. The construction and maintenance of roads pertaining to

Roads & Buildings, Panchayat Raj and Municipalities on the banks of
Government Irrigation Works are governed by the rules in Appendix XX of
this Code.
IV. Government Works Partly Contributed for by Local Bodies and Private
Parties
209. There are certain works, which are the property of Government
for which a share of the cost is to be collected by mutual arrangement between
Government and the Zilla Parishads, Mandal Parishads, Gram Panchayats and
Municipalities or private parties concerned either as a proportion of the cost of
the work or in fixed lump-sums, e.g., maintenance of certain roads, bridges,
and hospitals, certain tank restoration works, etc., the procedure for watching
recoveries and adjusting them in the accounts is contained in Paragraph 393-A
of the T.S. Public Works Account Code.
V. Clearing of Prickly-pear
210. The procedures of Telangana State Farmers Management

Irrigation System Act shall be followed.
J – DISPOSAL OF ESTIMATES
I. Office of Record for Estimates
211. Estimates after being sanctioned by proper authority, other than

the Executive Engineer, should be retained in the office of the sanctioning
authority and a copy of sanctioned estimate shall be sent to the Executive
Engineer and Pay and Accounts Officer concerned. Digital copy of the
estimate shall also be kept.
141
II. Communication of Sanction to Estimates to the Audit Officer
212. A return of all estimates sanctioned by the Executive Engineer

should be sent monthly to the Superintending Engineer, serial numbers being
given for the estimates of the division, and a copy of the return should
simultaneously be forwarded to the Audit Officer/ Pay and Accounts Officer
concerned not later than the 5th of the month following the month of sanction.
A similar return should be furnished to the Audit Officer / Pay and Accounts
Officer by the same date by the Superintending Engineer in respect of estimate
sanctioned by him.
Advices of all detailed estimates sanctioned by an authority higher than

a Superintending Engineer should be communicated to the Audit Officer / Pay
and Accounts Officer monthly at least.
Extracts from these returns as regards major original works should be

sent to the Chief Engineer so as to reach his office not later than the 10th of
each month.
Note :- The Superintending Engineer is responsible that in cases where a

substantial section of a project sanctioned by higher authority has
been abandoned, even though provisionally the aggregate assumed
cost (including contingencies) of the works included in that section is
intimated to the Audit Officer / Pay and Accounts Officer for
exclusion from, the total sanctioned estimate of the project. See also
Paragraph 182.
III. Supplementary Estimates
213. Any development of a project thought necessary while a work

is in progress, which is not fairly contingent on the proper execution of the
work as first sanctioned, must be covered by a supplementary estimate,
accompanied by a full report of the circumstances which render it necessary.
The following particulars should invariably be furnished when

submitting supplementary estimates for sanction:-
(1) Every supplementary estimate should be numbered consecutively

as first supplementary estimates, second supplementary estimate, third
supplementary estimate and so on ; and
(2) The application for sanction to supplementary estimates should

show the amount of the original estimate and the total amount including the
supplementary estimate for which sanction is sought and also of the
supplementary estimates sanctioned previously.
142
IV. Revised Estimates
214. A revised estimates must be submitted when the expenditure is

likely to exceed the amount of sanctioned estimate plus such excess as can be
passed by the appropriate authority for any cause whatever other than tender
premium/discount or when material developments or deviations necessitate
revised administrative approval. It must be accompanied by a report showing
the progress made to date and explaining fully the cause of the revision. The
revised estimate need not contain details of items which are not altered, but a
mere note to this effect; but the altered items should be shown in a
comparative statement. The sanctioned estimate must accompany a revised
estimate. It is the duty of the Executive Engineer to see that revised estimate is
prepared and disposed of directly as the necessity arises.
(1) Every revised estimate should be numbered consecutively as

first revised estimate, second revised estimate, and third revised estimate and
so on; and should show the amount of the original estimate and the total
amount including the revised estimate for which sanction is sought.
(2) For the purpose of determining the necessity of revised

technical estimate, the comparison should be with the original technical
sanction.
V. Utilisation of Completion Report as revised estimate
215. When excesses occur at such an advanced period in the

construction of a work as to render the submission of a revised estimate
purposeless, the excesses, if beyond the power of the Executive Engineer to
pass must be explained in the completion report.
K – COMPLETION REPORTS, CERTIFICATES AND PLANS
I. General
216. (a) A consolidated completion report in P.W.A. Form No. 45
should be prepared monthly of all completed works other than those referred
to in clause (b), the actual expenditure on which is in excess of the sanctioned
estimate (vide Paragraph 182) by an amount greater than that which the
Executive Engineer is empowered to pass. This report should show for each
work or group of works the estimated cost, the outlay, and the excess. When
the completion report is utilized instead of a revised estimate under Paragraph
215, sufficient details must be given, if the excess is more than 5 per cent to
satisfy the authority whose sanction is necessary.
143
(b) A detailed completion report in P.W.A. Form No. 44 need only be
prepared in respect of works on which the outlay has been recorded by sub-
heads—
(1) when, if the work was sanctioned by higher authority, the total
estimate has been exceeded by more than 5 percent, and
(2) when, if the work was sanctioned by the Executive Engineer,

the total estimate has been exceeded by an amount greater than that which he
is empowered to pass.
This report should give a comparison and explanation of differences

between the quantity, rate and cost of the work executed and those entered in
the estimate. See also Paragraph 182 of this Code and Paragraph 378 of the
Note :- The Superintending Engineer may, if he so desires, require a detailed

completion report to be prepared on the completion of any other work.
217. It is left to Superintending Engineer when starting the

execution of a work to decide whether intermediate completion reports may be
submitted for important component works forming part of a large scheme.
218. In all cases of submission of revised completion reports, full

particulars should be furnished as regards the excess incurred and the
circumstances under which the revision of the original completion report has
become necessary.
219. Completion statements or reports should not be delayed for want

of a completion certificate.
220. When the settlement of compensation claims is unavoidably

delayed, the completion report should not be held back on this account, but the
estimated amount of compensation for land should be recorded therein as a
distinct item in order that the total cost of the work including liabilities may be
brought out in the completion report, so as to exercise an administrative check
over the total outlay as compared with the sanctioned estimate.
II. Works Executed on behalf of other Departments
221. On the completion of a work in accordance with the sanction

and approval, executed on behalf of another department, the local head of that
department will be informed in writing by the Executive Engineer to that
effect. Such formal notification will constitute the handing over of the work to
144
the department for whom it was carried out. Reasonable warning of the
imminence of such notification must of course be given.
222. Civil Officers and Military Officers are required to fill up and
sign all authorised forms and requisitions concerning the execution of any
original work affecting their department.
III. Record drawings
223. Record drawings, showing the work as actually constructed,

should be completed as soon as possible by the officer in immediate charge of
every new work or alteration of an existing work, for approval and record by
the Executive Engineer (vide Paragraphs 85 and 262). Completion plans,
consisting of copies of the record plans of the most important works and
alterations, should, if required to elucidate the report or if otherwise so
directed by the Superintending Engineer, be prepared in the Executive
Engineer’s Office to accompany the completion report. Digital drawings shall
also be kept.
IV. Office of Record
224. On the completion of any work in respect of which a

completion report is prescribed (i.e. a work in which the out lay has been
recorded by sub-heads where the excess over estimate is 5% or any amount
greater than that which Executive Engineer is competent to pass) or statement
is required under rule, such report or statement should be forwarded by the
Executive Engineer to the Audit Officer/Pay and Accounts Officer who should
after verification of the figures, transmit it to the Superintending Engineer.
That officer should forward it to the Chief Engineer if he is not himself
empowered to deal with the excess. After disposal by the authority concerned
it should be returned to the divisional office, or such other office as the State
Government may decide on as the office of final record.
Completion plans, if any, should not be sent to the audit office but
should be forwarded direct to the Superintending Engineer who should attach
them to the completion report on its receipt.
Completion plans, if any, should not be sent to the audit office but
should ordinarily be retained in the divisional office. But, in the event of
unfavourable remarks having been recorded upon such a certificate by any
civil or military officer, it should be submitted for the orders of the
Superintending Engineer with the explanation of the Executive Engineer and
an account of any action he may have taken.
145
Note :- Completion report in respect of works costing less than Rs. 50 lakhs
need not be sent to A.G.'s Office for verification of figures of
expenditure. However, where separate pay and accounts office
organisation exist, completion reports shall be sent to the Pay and
Accounts Office irrespective of the cost of the work.
146
CHAPTER – III
PUBLIC BUILDINGS
A – GENERAL
I. General Rules
225. The Officer incharge of each building should make some

person of his establishment answerable for its general condition.
226. The Governments Buildings are to be constructed as per the

Norms fixed in National Building Code of India 2005 as amended from time
to time. All aspects of structural design, buildings services, plumbing, fire
Protection, Constructional practices, safety and fire prevention measures as
per the guidelines and rules framed in Telangana State Building Code 2012,
Energy Conservation of Building Code (ECBC), Telangana Fire Service Act,
1999 and the rules prescribed by the respective local bodies are to be followed
(See Appendix-XXXIII).
227. Insurances of Government buildings are not to be effected

except in the case of specially valuable property liable to special risks. In the
latter case the sanction of Government should be obtained.
228. (a) The initial supply of fire protection appliances will be

provided by the construction agency as per norms stipulated in Telangana Fire
Services Act, 1999 and the National Building Code of India, 2005 as amended
from time to time.
(b) Renewals, replacements and repairs to the fire protection

appliances shall be made by the heads of offices concerned. Where the
building is occupied by more than one department, a committee consisting of
members from the occupying Departments will take decisions. The cost of the
Fire Appliances supplied to the respective Departments will be recovered.
(c) All Government buildings, high rise buildings (15 Meters for
Non-residential and 18 meters for residential or more from the surface level of
the building), malls, market complexes, Cineplex’s are to be provided with fire
protection appliances as per the norms stipulated in the Telangana Fire
Services Act 1999.
(d) Unless no objection certificate is produced from Fire Safety

Department, the Government Building shall not be occupied.
147
Note :- (i) Detailed rules for protection of Government buildings against fire
will be found in Appendix XXI.
(ii) Fire extinguishers shall be supplied to residential buildings or
inspection bungalows. But in cases where a building (whether
owned by Government or hired) is used partly as an office and
partly as a residence for a Government Officer, both the office
and residential portions shall be provided with fire-protection
appliances by the departments occupying such buildings.
(iii) No person shall tamper with, alter, remove or cause any injury or
damage to any fire prevention and fire safety equipment installed
in any building or instigate any other person to do so.
II. Fixtures and Furniture
(a) Fixtures
229. The public buildings under the control of R&B Department

should provide with necessary fixtures. And also periodical repairs, petty
repairs of fixtures and the replacement of broken glass in doors and windows.
In the case of Public Buildings of other departments, the respective
departments will take up the petty and periodical repairs (G.O.Ms. No 135,
Finance and Planning Department, dated 20-09-2000.)
Note 1 :- The Principals, Government Colleges, Polytechnics, ITI’s are

empowered to carryout departmentally upto a limit of Rs. 5,000/-
petty improvements and repairs to the fixtures in the College
buildings, such as, renewals of locks, window panes, bolts, etc.,
which require no technical skill or supervision by officers of the
Roads and Buildings Department.
The Principals, Government Colleges are empowered to carry out

departmentally upto a limit of Rs. 5000 (Rupees Five thousand) petty repairs
to the fixtures in the College buildings including hostels and residential
quarters, such as renewal of locks, window panes, etc., which require no
technical skill or supervision by officers of the Roads and Buildings
Department. This delegation does not authorise the execution of repairs to
residential portions of the buildings, if such repairs will increase the capital
cost thereof. The Executive Engineer should be consulted in doubtful cases.
The Principals of Government Colleges of Engineering, are

empowered to carry out departmentally up to a limit of Rs.20,000 all general
petty construction and repairs works in respect of the buildings and fixtures of
the College including hostels but excluding residences attached to the College.
The Executive Engineer should be consulted in cases of doubt.
148
Note 2 :- Matting for floors, rattan blinds or chicks, locks for outside doors,
etc., will not be treated as fixtures to be provided by the Public
Works Department, except in the case of residential buildings, for
which plain and inexpensive matting, such as ordinary coir matting,
etc., will be treated as fixtures to be provided by the Roads and
Buildings Department.
Note 3 :- In the case of those non-residential buildings, however, in which

petty works of construction and repairs are now attached to by the
Public Works Department under Paragraph 97 of this Code that
department will undertake the supply and renewal of and repairs to
chicks.
Note 4 :- No pandals may be erected or maintained for residential buildings at

State expense, except for the receipt of His Excellency the
Governor, in which case the charges are debitable to civil estimates.
Note 5 :- Pumps may be installed at the request of the officer occupied.
Note 6 :- (i) Flags will be provided by Executive Engineer of Divisions, in

consultation with the Collectors concerned, for public buildings
incharge of the Public Works Department.
Where a group of buildings contains a number of offices, it is

sufficient if one flag is provided for the whole group.
(ii) Flagstaffs, blocks and ropes may be provided by the Public

Works Department for all public buildings incharge of the
department for which flags have been supplied under Rule (i)
above.
(iii) The initial supply of flags, flagstaffs, blocks and ropes for
buildings incharge of Public Works Departments will be met
from “2059. Public Works”, and the estimates for provisions
will be classed as “Original Works”, Renewals and repairs of
flag, flag-staffs, etc., will be attended to by heads of offices
occupying the buildings, the charges being debited in the same
way as repairs to the buildings.
(iv) Deleted.
Note 7:- Deleted.
149
Note 8:- All expenditure for furniture which can be classified as "Fixtures”
should be debited to the works.
(b) Furniture
(i) General
230. Ordinarily the Executive Engineer will not supply nor repair
furniture, screens, doors or window curtains, nor will he perform any of the
duties specified in Paragraph 229 as devolving on the departmental officer
incharge. Furniture for new offices may, however, be supplied by the
Executive Engineer, and charged in his accounts provide that State
Government authorises the inclusion of the cost of such furniture in the
estimates of the offices concerned. The rule does not apply to the supply and
repair of furniture of any of the Government inspection bungalows incharge of
the Public Works Department; the cost of these will be borne by the Public
Works Department. [Furniture supplies to inspection Bungalows will be
debited to the works estimates and subsequent repair to the maintenance
estimates of the inspection Bungalows].
Note1:- Engineer-in-Chief/Chief Engineer/Superintending Engineer concerned

is empowered to make first purchase of crockery & cutlery within the
scheme and replacement after satisfactory completion of life span of
two years in the case of crockery & Cutlery and 5-7 years in the case
of steel and other utensils allowing 50% breakage in the case of
crockery and cutlery.(G.O.Ms . No 148 Finance & Planning, dt. 21-
10-2000).
Note 2:- The furniture required by the division and sub-division offices of the
Public Works Department should be debited to the contingent grant of
the office concerned, whatever be the nature of the division special
project or ordinary.
231. The Superintending Engineer can sanction the estimates for

provision of furniture in inspection bungalows for Rs.50,000 and the
Executive Engineer can sanction for Rs.10,000, and for subsequent repairs
Superintending Engineer can sanction for Rs.5,000 and Executive Engineer
can sanction for Rs.5,000. (G.O.Ms. No. 148, Finance & Planning Dept.,
dated 21-10-2000)
232. The furniture required for inspection bungalows shall be

purchases based on the Administrative approval accorded by the government.
For new inspection bungalows necessary provision for furniture required shall
be made in the estimates of construction itself. The replacement shall be made
after serving a minimum period of 5 years and subject to availability of
specific budget provision. Subject to availability of grant, Superintending
150
Engineer can accord sanction for replacement of furniture upto Rs.50,000/-
and the Executive Engineer can sanction for Rs. 10,000/- and for subsequent
repairs Superintending Engineer can sanction for Rs.5,000/-, and Executive
Engineer can sanction for Rs.5000/-. (G.O.Ms. No. 148, Finance & Planning,
dt. 21-10-2000)
The requirement of furniture for double suits accommodation in the

inspection bungalow is in Appendix VI-A.
(ii) Residence of High Officials
233. (a) The administration of the furniture fund of the official

residences of His Excellency the Governor including the upkeep of a stock list
and the purchase, repair and maintenance of furniture, will be conducted by
the Secretary to his Excellency under the rules issued by the Government of
India in the Home Department. The Secretary to His Excellency the Governor
will furnish to the Audit Officer an annual certificate of verification in respect
of Government House furniture, on or before 31st July each year stating that all
furniture has been inspected and checked with the stock list maintained and
that he is satisfied.
(i) that all new supplies up-to-date have been correctly brought on
to the inventories ;
(ii) that the inventories are correct in all respects
(iii) that the articles in stock agree with the inventories ;
(iv) that sale-proceeds have been properly accounted for as per
survey report approved.
(v) the sanctions of competent authority exist for all articles written
off the inventory; and also
(vi) that the articles of furniture are being properly maintained and
are kept in serviceable order.
It is important that the furniture should not be allowed to deteriorate to

an extent that will give rise to large demands for renewals on any change of
incumbents.
Note 1:- Chicks (rattan or bamboo) are different from blinds and are not
debitable to "furniture grant" but to State Civil repairs".
Note 2 :- The cost of supply and repair of furniture to the quarters attached to
the Government Houses, is debitable to the Public Works grant.
151
(b) The Private Secretary to Minister will be incharge of the
furniture supplied to the residences of Honourable Ministers and will be
responsible for keeping proper accounts of the furniture. (G.O. Rt. No. 1976
General Administration (POLL.C) Department, dated16-7-2015). He will
furnish to the Audit Officer an annual certificate for verification of furniture in
the residences of Ministers on or before 31st July each year, on the lines
mentioned in Paragraph 233(a) in respect of furniture in Raj Bhavan.
III. Purchase, Sale and Transfer of Government Buildings
(a) Purchase of Buildings
234. No building may be purchased for public purposes without the

order of Government, to whom a survey and valuation report by the Executive
Engineer of the division should, in all cases be submitted — see also
Paragraph 264.
(b) Sale and Dismantlement of Buildings
235. Buildings incharge of Public Works Department : Chief

Engineer have power to sanction the sale or dismantlement of State
Government buildings incharge of Public Works Department when the book
value of the building/ group of buildings in the same compound does not
exceed Rs.10.00 lakhs. The Superintending Engineer and Executive Engineer
shall furnish the estimates to the Chief Engineer. However they have no
power to sell land. Whenever they sanction the sale of building they should
communicate their order to the Collector who will then take the necessary
steps to sell both buildings and land together.
Note 1:- No building should be sold unless it has been previously ascertained
that it is not required by any department of Government and the
approval of the Government should be obtained before any building
is ordered to be sold.
Note 2:-No building should be demolished unless it is in a dangerous

condition or past repair or it is necessary to vacate the site for an
important public purpose, such as construction of another building,
structure or road.
The District level Committee shall be constituted with Executive

Engineer, R&B, District Fire Officer and District level incharge of the building
of concerned Department for identifying and declaring the building fit for
dismantling.
Note 3 :- Deleted.
152
Note 4:- When it is proposed to sell or dismantle a portion of the building the
value of the entire building and not of the portion shall be taken for
the purpose of determining the authority competent to sanction it.
Note 5:- Analysis for depreciation as per revised Hurst’s Table shall be done
for all building structures proposed for dismantling. A public
building, the sale or dismantlement of which is sanctioned in exercise
of the power conferred by this rule, shall be disposed off by tender
cum public auction. Where a building is proposed to be dismantled
and site is proposed for new construction or otherwise by the
Department, tenders may be called for which includes cost of
dismantling, clearance of site and revenues for useful material. The
power conferred by this rule shall be exercised only if the
administrative control of the building vests in the authority
sanctioning its sale or dismantlement.
236. Temporary buildings erected during the construction of a work

may, under the sanction of the Executive Engineer, be sold or dismantled on
the completion of the work or when the purpose for which they were erected
has been served. It is the duty of the Executive Engineer to report when, in his
opinion any other building or property of Government in his charge ought to
be sold or dismantled.
237. Buildings incharge of Revenue Department :
(i) It should have been previously ascertained that any building to

be sold is not required for the use of any department of Government.
(ii) The Executive Engineer concerned should have certified that

any building proposed to be demolished is dangerous or past repair.
238. The sale-proceeds of Public Works Department buildings

including the actual area occupied by or auxiliary to a building should be
apportioned as follows:-
(a) When the cost of the building was originally debited to the
Capital account for the Revenue account of a project for which regular Capital
and Revenue accounts are kept or to a capital expenditure head outside the
Revenue accounts even though no regular capital and Revenue accounts are
kept for the work covered by the Capital expenditure, the sale proceeds should
be credited to the Capital or Revenue account of the project, or to the capital
expenditure head originally debited, as the case may be, as recoveries of
expenditure.
153
(b) When the sale affects irrigation, navigation, drainage and Flood
Control works, for which capital accounts are not kept, the amount should be
credited to “0701. Major and Medium Irrigation”:
(c) When the sale is of buildings the cost of which was originally
debited to"2059 Public Works" the amount should be credited to 0059 Public
Works.
(d) In all other cases

(i) if sold in the Public Works Department (but see Paragraph
235) the amount should be credited to 0059 Public Works,
and
(ii) if sold by Civil agency, to relevant head of account.
(c) Transfer of Buildings
239. (1) Collectors, Conservators of Forests, the Chief Conservator of

forests and the Head of Departments are empowered to transfer buildings in
their charge for occupation as offices from one department to another when
they have been vacated by the former without reference to Government,
subject to the condition that the book value of the building transferred does not
exceed Rs. 1.50 lakhs in the case of Collectors and Conservators and Rs. 2.50
lakhs in the case of the Chief conservator and the Head of Departments.
(2) Superintending Engineers are empowered to sanction, in

consultation with the Collectors of the district and the heads of departments
concerned, the occupation as an office by one department of Government of a
building incharge of the Roads and Buildings Department after it is vacated by
another department for which it was originally constructed or provided.
(3) But the orders of Government should be obtained by the

authorities concerned before the transfer is made
(i) when it is proposed to transfer a building to local bodies or
private bodies (vide Paragraph 165) or to any department of
the Central Government ;
(ii) when the building belongs to the Central Government;
(iii) when two or more departments ask for the same building.
Note :- The discretion in regard to the transfer of Government buildings

(which, though not immediately required for Government purposes, it
is not considered desirable to dismantle) to local bodies on terms
which will ensure the buildings being kept in proper repair and to
154
secure the right of re-entry after reasonable notice, will be exercised
by Government.
IV. Hire of Office Accommodation for Officers of the Public Works

Department
240. (i) When a private building is taken up by an officer for

location of both office and residence either by private leasing or by allotment
under the Telangana State Buildings (Lease and Rent Control) Act, 1960, its
suitability for the location of the office and occupation by the officer and
reasonableness of rent should first be considered.
(ii) Having taken up the building it should be suitably allocated to

the office and residence and rent for the two portions fixed on the basis of
plinth area.
(iii) Once this allocation is made the officer concerned should be

made liable to pay the full rent for the residential portion irrespective of his
pay and he should not be allowed to change the allocation unless there is an
expansion or contraction of the office.
(iv) When once the portion of the building is allotted to an officer, as

his residence, he is liable to pay the full rent for the residential portion of the
building from the date it is occupied by him till the date of his vacating the
portion of the building. When an officer, to whom a portion of the building is
allotted as residence, is transferred out of the station and the portion of the
building becomes vacant, it should be allotted to his successor. If there is no
officer occupying the post for which this portion is allotted and if it cannot be
assigned to any other officer or office during such period, the portion of the
building in question should be immediately released to the owner if the latter
is agreeable to such a course, If the residential portion of the building is
occupied by the family of an officer, even after his transfer from the station or
if the officer stores his personal effects in the portion even after his transfer, he
is liable to pay the full rent for the portions of the building till it is completely
vacated by him.
I. Scales of office Accommodation for Construction and Hiring of for

Government Offices : (G.O.Ms.No.351, TR&B, dt.6-7-1983)
Category Designation Plinth area specified

(a) Secretary to Govt. and Addl. 346.5 Sq ft. plus attached ante
Secretaries to Govt., chamber &
Engineers-in-Chief, Chief Toilet (maximum 350 Sq ft. +
Engineers, Commissioners and 100Sq ft)
Heads of Departments.
155
(b) Jt. Secretary to Govt. and 272 Sq ft.+ attached ante-chamber
equivalent cadre Officers. and toilet.
(Maximum 272Sq ft. + 80 Sq ft.)
(c) Dy. Secretary to Govt. & other 220 Sq ft. +attached ante-chamber
District Officers. and toilet
(d) Assistant Secretary to Govt & 160Sq ft. With common toilet,
other officers, Dy. EEs etc. lunch room facilities.
(e) Section officers in Secretariat 60 Sqft. With common toilet,
and Superintendents in other lunch room facilities in common
offices and other technical hall
personnel.
(f) Ministerial Staff, Typists and 40 Sq ft. With common toilet,
Computer Operators etc. lunch room facilities in common
hall (10% extra for storage and
records).
II. Ceiling of rent fixed for private buildings for occupation for office
accommodation (G.O.Ms. No. 63 Finance dt. 18-04-2011)
Corporation of Hyderabad & Up to Rs.10 per Sq ft.

Secunderabad
All other corporations and UptoRs. 5.50 per Sq ft.

special Grade, Selection Grade
Municipalities
All Grade-I municipalities Upto Rs. 4.50 per sq ft.
All other municipalities Upto Rs. 3.00 per Sqft.
All other rural areas Upto Rs. 2.50 per Sq ft
III. Leases should ordinary provide, inter alia (among other things),
that the lessor will execute all structural repairs before the building is occupied
and will carry out such additions, alterations and repairs as are necessary to
render the buildings habitable and suitable for the purpose of which it is
required. When the land lord disowns the liability or otherwise refuses to meet
the charges himself, subject to the condition that at the time the building is
released Government will have the right to remove any installations or
material added to it.
The powers in respect of repairs of hired and requisitioned buildings

are as under :
156
(a) Head of Department : Rs.10,000 per annum non-recurring and
Rs.2,000 per annum recurring.
(b) Regional Officers: Rs. 5,000 per annum non-recurring and
Rs.1,000 per annum recurring.
(c) District Officers: Rs. 1,000 per annum non-recurring and
Rs.500 per annum recurring.
(G.O.Ms. No. 148, Finance & Planning (FW Admn-I TER) dept., Dt. 21-10-
2000.)
Financial Powers Delegated for Sanction of Rent for Office Buildings
Secretariat Departments/ Heads of Full powers according to

Departments/ District Collectors: plinth area values and rent
assessment by any
Engineering Department
dealing with Public Works
(Subject to following the
procedure mentioned in the
above para and also subject
to availability of Budget
provision.
Regional Officers: -Do-
District Unit Officers -Do-

(other than collectors):
240-A. (a) Office accommodation may be hired, if no Government

building is available subject to the scales prescribed in para 240.
The Chief Engineer having full powers to sanction the rent, when
accommodation is provided in separate building, according to the plinth area
values and rent assessment by the R&B department (G.O.Ms. No. 148,
Finance and Planning (FW Admn-I TER) Department, dt. 21-10-2000). In the
case of Office accommodation for Executive Engineer, the Superintending
Engineer having full powers to sanction the rent, (Rent fixed by the R&B
Department based on the plinth area). The Executive Engineer is having full
powers to sanction rent for office accommodation of sub-divisional office,
(Rent fixed by the R&B Department based on the plinth area). (G.O.Ms. No
148, Finance & Planning (FW Admn-I TER) dept. Dt. 21-10-2000).
(b) When an Executive Engineer or a Deputy Executive Engineer,

for whose office no accommodation is provided in buildings owned or leased
by Government provides office accommodation in a privately rented
157
residence, he may under the orders of the Superintending Engineer in the case
of an Executive Engineer and Executive Engineer in the case of Deputy
Executive Engineer draw in his contingent bills office rent proportionately to
the extent of the main building set aside solely for office use not exceeding
half the rent of the house.
(c) If the house is a Government building, the rent to be paid by the

occupant should be calculated as laid down under Paragraph 263.
(d) In the case of leased buildings, the lease should distinctly show
whether the municipal tax is payable by the lease in addition to the rent or by
the lessor himself. If it is the local rule or custom for the taxes to be paid by
the lessee, then the tax for the entire building will be paid by Government; if a
portion of the building is occupied by the officer as residence, then he should
pay the share of such tax corresponding to the share of the rent payable by him
and Government should be debited with the difference. In the case of
Government buildings, the entire tax will be paid by Government - vide also
Para 250.
(e) In the case of private buildings taken on lease for office

accommodation lease deeds are necessary in all cases.
(f) In case of a Sub-divisional Office, the following conditions also

apply:
(i) In calculating the accommodation set apart for office purposes,

no allowance should be made for a separate room, apart from the office, to be
occupied by the Deputy Executive Engineer.
(ii) The Deputy Executive Engineer's immediate superior must

certify both as to the adequacy of the accommodation provided for the office
and its suitability.
Note 1 :- The rules in Paragraph 240 do not apply to the hiring of

accommodation for the storage of Government materials obtained
for the execution of specified work. Such payment should be
provided in the estimate for sanction by the competent authority.
Note 2 :- The above powers are delegated subject to the following conditions :
(1) The accommodation should be as per the scale prescribed.
(2) Reasonableness of rent certificate should be obtained.
(3) Availability of budget provision.
158
241. In the case of Section Officers, the Superintending Engineer
and the Executive Engineer having full powers to sanction the hiring of office
accommodation, according to the plinth area values and rent assessment by the
R&B department (G.O.Ms. No. 148, Finance and Planning (FW Admn-I
TFR) Department, dt. 21-10-2000).
242. In cases where office accommodation is to be provided in a

building partly used as the Section Officer's residence, conditions similar to
those in clauses (b) and (e) under Paragraph 240(A) will apply and the rent to
be paid by Government will be limited to half the actual rent of the building
subject to a maximum as per scales prescribed for office accommodation
under para 240.
V. Renting of Buildings
243. It is the duty of the Executive Engineer to endeavour to get

tenants for public buildings not immediately required for Government use.
They should generally be let from month to month, but a lease may be given
with the Superintending Engineer's sanction. A clause in the agreement should
be added, when necessary, to enable the Executive Engineer to terminate the
lease at short notice in case the building is required by Government.
244. Rent should be recovered from local bodies provided with office
accommodation in Government buildings – see Paragraph 275.
A local body occupying a Government building must provide its own

record racks at its own cost, but may ask the Superintending Engineer
concerned to render it any necessary assistance.
Note 1 :- Expenditure on additions and alterations to buildings occupied by

local bodies should not be incurred without the specific sanction of
Government.
Note 2 :- Local bodies which have not exercised the option of buying up
record-racks, formerly fixed in such buildings by Government, are
required to pay rent, the cost of the racks being included in the
capital cost of the building or the portion thereof occupied by the
local bodies.
Note 3:- Deleted.
245. Rent should be recovered from commercial departments and

from departments of the Central Government for State Government buildings
occupied by them wholly or partly for non-residential purposes as below :
159
(a) Six per cent interest on book value of the building with
additions and alterations and of Sanitary, Water Supply and Electrical
Installations and fittings in the buildings plus1½ per cent on book value of the
buildings, excluding the cost of land, but including cost of sanitary, water
supply and electrical installations and fittings to recover capital investment at
the end of the life of the buildings plus 4½ per cent for maintenance on the
capital cost of the building excluding the cost of site and 6 per cent for
maintenance on the capital cost of sanitary, water supply and electrical
installations and fittings should be charged.
(b) Municipal or union taxes should be paid by the occupying

departments direct to the authorities concerned, except in the case of a
commercial department or a department of the Central Government which
occupies only a part of the building. In such cases, the procedure laid down in
Rule (i)(b) in Appendix 12-A, Telangana State Financial Code Volume –II
should be followed.
(c) Superintending Engineers of circles are empowered to approve

finally on the certificate of the Audit Officer, data statements for calculating
the rents of such buildings, provided the rent is fixed strictly in accordance
with the above rule and notes hereunder.
Note 1 :- The terms “book value” and “capital cost” used in this rule represent
—
(a) the actual cost of constructing or acquiring the buildings, plus
(b) the cost or assessed value of the site, plus
(c) Deleted.
(d) Deleted.
(e) Deleted.
Note 2:- In the case of residential buildings occupied by officers of

commercial departments, rents will be fixed and recovered by the
Roads and Buildings Departments in accordance with the rules in
Section B of this chapter as may be modified from time to time.
Note 3:- When buildings borne on the accounts of Irrigation, Navigation,

Drainage and Flood Control Projects for which capital and revenue
accounts are kept are used for general purposes by other
departments of Government, rent in accordance with the above rule
shall be recovered from the department using the building.
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246. Public buildings let to private individuals should not be altered
or enlarged at Government expense to suit the tenant, and persons occupying
public buildings on rent are prohibited from making any alterations even at
their own expense, except with the express concurrence of the Executive
Engineer. The fact of additions or alterations being made by the tenant confers
no right of ownership on him, nor can the fact of the occupant having made
additions or alterations at his own expense be considered as giving him any
claim to a set-off against, or diminution of rent. These conditions should be
entered in the agreement or lease - vide Appendix XIII.
Note 1 :- The agreement form is a general one and does not preclude
Superintending Engineers from inserting any special
considerations which may be found desirable in the case of
particular buildings or individuals. Such conditions should be
inserted in consultation with the Government Solicitor.
Note 2 :- In cases in which the rent proposed to be recovered inclusive of

municipal or other taxes, which are payable in respect of the
premises and which will be borne by the 'lessor', i.e., the
Government, clause (2) in Paragraph 2 of the standard form should
be omitted.
Note 3 :- The lease agreement referred to above should be written on a

stamped paper and the cost of the stamp be borne by the lessee.
The agreement need not be registered.
247. No public building in the charge of the Executive Engineer may

be occupied as private residence without his consent, except under the orders
of his departmental superior or of the State Government.
248. On no account is any church, chapel, mosque, temple tomb, or

other building devoted to religious use, to be occupied as a dwelling house or
for any other purpose, without the consent of the persons interested and the
sanction of the principal civil or political authority on the spot — see also
Paragraph 191.
VI. Custody of vacant Government Buildings
249. Whenever a public building which is not borne on the registers

of the Public Works Department falls vacant, it should be handed over to the
custody of the Revenue Department by the occupying department. If it is
considered desirable, for any special reason, to transfer the building to the
charge of the Public Works Department, orders of Government should be
obtained. Public buildings borne on the registers of the Public Works
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Department should be handed over to the Public Works Department when
vacated.
VII. Taxes
250. The rules for the payment of municipal and local taxes on
buildings in the occupation of departments of the Telangana Government or of
Government servants under the administrative control of that Government are
given in Article 120 of the Telangana State Financial Code, Vol. I.
Provision for the payment of municipal or other taxes on public

buildings should be made in the annual repair estimates in the cases indicated
in Article 120 of the Telangana State Financial Code, Vol. I.
251. The Postmaster-General, Telangana Circle, is responsible for

the proper assessment, recovery and accounting of rents on residential
buildings of the Post and Telegraph Department borne on the registers of the
Telangana Public Works Department and the claims and recovery of rents
from occupants of such buildings will be audited and accounted for by the
Deputy Accountant-General, Post and Telegraphs.
VIII. Remission of Municipal Tax for vacant buildings and for buildings
wholly or partly demolished
252. (i) Whenever a Government building (residential or non-

residential) is likely to fall vacant, the occupant of the building immediately
before the actual vacancy occurs or the head of the office to which the
occupant belongs, should, on the date on which the building falls vacant, give
notice of the vacancy direct to the Chairman of the Municipal Council
concerned or the Commissioner of the Corporation of Hyderabad, the
President of the Gram Panchayat concerned as the case may be, a copy of such
notice being simultaneously sent to the Executive Engineer of the division
concerned to enable him to claim remission. The head of the office mentioned
above shall take similar action on the first day of every succeeding half-year,
if the building continues to be vacant even then. The Executive Engineer shall
thereafter, in due course, claim remission of municipal or house-tax in case
when the vacancy lasted for thirty or more consecutive days under Section 87
of the T.S. District Municipalities Act, 1965, or the Telangana State Panchayat
Raj Act, 1994 or for sixty or more consecutive days under Hyderabad
Municipal Corporation Act, 1955 as the case may be. The officer paying the
tax for a vacant building should ascertain that remission of tax has been
claimed for the period that the building was vacant.
(ii) In the case of vacant buildings which are taken over by the
concerned Engineering Department dealing with Public Works from other
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departments and which continues to remain in the charge of the concerned
Engineering Department dealing with Public Works, it shall be the duty of the
Section Officer concerned to give the necessary notice of the vacancy of the
buildings to the municipal corporation / Panchayat concerned immediately
they are taken over and thereafter on the first day of every half-year, if the
buildings continue to be vacant then, a copy of such notice being
simultaneously sent to the Executive Engineer concerned.
(iii) When a Government building (whole or part) is demolished or

destroyed, the Executive Engineer concerned should immediately give the
requisite notice to the Municipality or Corporation, or Panchayat concerned
and obtain remission of property-tax under Telangana State Municipalities
Act, 1965 Hyderabad Municipal Corporation Act, 1955, the Telangana State
Panchayat Raj Act, 1994.
VIII-A. Taxes on New Buildings
253. (i) Under Hyderabad Municipal Corporation Act, 1955,

Telangana State Municipalities Act, 1965, and Telangana State Gram
Panchayat Act, 1964 intimation should be given to the Corporation/
Municipality/Panchayat concerned about the construction of a new building or
there construction of a building within thirty days from the date of completion
or occupation whichever is earlier. This intimation shall, in the case of
buildings (residential and non-residential) on which the Public Works
Department will have to pay the property tax, be given by the Executive
Engineer concerned. In the case of other buildings, on which the Public Works
Department will not have to pay the property tax, the intimation to the
Corporation, Municipality, Panchayat shall be given by the occupants or the
heads of offices will have to pay the tax on the buildings.
(ii) In order to avoid delays in the assessment and payment of

municipal taxes on new buildings constructed by the Public Works
Department, the corporation or the local body, as the case may be, shall be
informed by the Executive Engineer of the cost of a new building within six
months of its completion. In cases where it is not possible to close the account
of a work within six months of its completion provisional figures of cost, so
far as can be made out at the time, shall be given by the Executive Engineer so
that the assessment may be calculated on these figures subject to revision
when the final figures of cost are available.
IX. Sanitary and Water-Supply Installations
254. All works and repairs in connection with sanitary installations

and water supply to the Government buildings should be carried out by, or
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through the agency of, the Public Works Department, except in special cases
under the orders of the State Government.
X. Electrical and Sanitary Works
255. Whenever a new building is constructed or an existing building

is extended or improved in a place where there is public supply of electricity
available and it is contemplated to provide an electric installation in the
building, the estimate should provide for it. Similarly estimate should also
provide water supply and sanitary works, where ever necessary. The rest of the
matter and procedure such as Administrative approval, Technical Sanction,
Tendering Process and Execution of work to be followed as per the Norms
mentioned in Chapter II of ‘D’ Code. The Executive Engineer should ensure
that the Electrical and Sanitary installations are to be completed in time, in
coordination with the civil works of the building, to avoid unnecessary delay.
Execution –Original Works :– Registered Contractors are to be invited

through the tender process for allotment of the Original Works costing over
Rs.50,000/-. Departmental construction which involves the accumulation of
stores and the employment of special establishment should be avoided.
Repairs (Maintenance) :— Registered Contractors are to be invited

through the tender process for allotment of Repair works (Maintenance)
costing over Rs.50,000/-.
Municipal approval/ local body approval for construction all the

Government Buildings is mandatory vide G.O.Ms.No.168, Municipal
Administration and Urban Development, dt. 07.04.2012.
In places where electric supply is available to the public, payments

may be made in advance for service connections to Government buildings, if
the supply agencies demand such advance payment.
256. In cases where heads of departments desire to carry out

electrical works departmentally, the previous approval of Government should
be obtained. After such approval has been accorded, they may have detailed
plans and estimates prepared through any competent agency, may themselves
call for tenders and have the works executed by suitable agency. Technical
advice required for assistance needed in the execution of the Works will be
given by the Electrical Engineer.
The expenditure in connection with electrical works executed through

private agency by heads of departments should be borne by the departments
concerned - see Paragraph 95-97. Heads of Departments should, however,
intimate to the Executive Engineer concerned the charges incurred in the Civil
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Department on account of original works, extensions and improvements and
repairs separately in order that he may maintain his capital accounts correctly.
Note (1) :- As a general rule, the Executive Engineers concerned shall have
charge of the electrical installations in all Government buildings
whether borne on the Public Works Department books or not
[except those which are maintained under the control of the
Electrical Engineer (General) and Superintendents of Jails and
Borstal Schools and Certified Schools] and shall carryout the
repairs and small extensions thereto with the help of the
electricians or wiremen employed under them. The expenditure on
works executed in any building by Executive Engineers should be
met from funds provided in the Public Works Department Budget.
Note (2) :- The replacement of electric bulbs including fluorescent tubes/LED

bulbs only in non-residential buildings, in cases of failure of the
lights due to defects in the electric bulbs, including fluorescent
tubes/LED bulbs themselves should be attended to by the
occupying departments.
Note(2-A):-The Departments occupying non-residential buildings can

purchase the electric bulbs including fluorescent tubes/LED bulbs
locally as per their requirements on the rate contract basis or
calling for the quotations and accepting the lowest and debit the
cost to their contingent grant.
Note (3) :- (i) In respect of the electrical installations in the Raj Bhavans at
Hyderabad the electrical unit attached to Raj Bhavan establishment
shall purchase electric bulbs including fluorescent tubes/LED
bulbs from the amount sanctioned by the Secretary to the
Governor from the budget provided to Raj Bhavan.
(ii) In respect of the Legislator's Hostels however, ,the Electrical

Engineer (Gl) will himself prepare the indents and supply electric
bulbs including fluorescent tubes/LED bulbs debiting their cost to
the relevant budget provided by Legislator Department.
XI. Buildings of Historical Interest
257. Buildings and ancient monuments of historical or

archaeological interest will be borne on two lists
(i) those that are declared protected under the Ancient Monuments
Preservation Act, maintained from Central Revenues ; and
(ii) Those maintained from State Revenue.
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258. The monument buildings are under the control of
Archaeological Departments. Only on their advice the Executive Engineer,
R&B Department to arrange for a systematic inspection of all such buildings
and monuments in their divisions and to frame estimates for their repairs.
Note 1 :- Deleted.
Note 2 :- Deleted.
Note 3 :- Deleted.
Note 4 :- Deleted.
Note 5 :- Deleted.
XII. Use of Government Buildings by Auxiliary Forces
259. The arrangements made with the concurrence of the

Government of India, under which Auxiliary Forces are allowed to occupy
buildings on the condition of keeping them in repair, or to make additions and
alterations to buildings on which Government retain a lien, need not be
disturbed.
XIII. Inspection of Public Buildings
260. (a) Every public building like residential and non-residential

buildings, borne on any Engineering Department Dealing with Public Works
registers should be carefully examined once every year by the officers of the
concerned Engineering Department, in his jurisdiction for structural soundness
and their general condition as indicated below.
(i) Section Officers to inspect once in a year all buildings having

plinth area up to 150 Sqm. For residential buildings having plinth area less
than 50 Sqm, the occupant should inform any defects of the buildings relating
to the soundness to the section officer who will inspect and certify the
soundness.
(ii) Sub- Divisional Officer to inspect once in a year all buildings

in their jurisdiction, having plinth area above 150 Sqm. up to 500 Sqm.
(iii) Executive Engineers to inspect once in a year all the buildings

in the Division having plinth area above 500 Sqm.
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Note :- For buildings having plinth area less than 50 Sqm, the occupant should
inform any defects of the buildings relating to soundness to the section
officer who will inspect and certify the soundness.
(iv) The Superintending Engineers should make it a point to inspect

all major buildings including Raj Bhavan, High court, Secretariat, Assembly,
Major Hospitals etc., annually even though Executive Engineers are
competent to inspect.
Note :- Deleted.
(b) Every public building not borne on the Roads and Buildings
Department also should be inspected by the Officers of the respective
departments only.
Note :- Deleted.
(c) The Executive Engineers, the Sub-divisional Officers and the

Section Officers should record notes of their inspections in separate registers
to be maintained by each of them.
All these registers should be shown to the Superintending Engineer

during his annual inspection of Division Officers.
(d) Executive Engineers should inspect, as often as possible,

buildings which show cracks or definite signs of deterioration and take early
steps to effect the necessary improvements thereto.
Note :- Whenever it is proposed to acquire a private building for Government

purposes, the stability of the masonry of the building should be
especially examined as well as that of its timbers and structural
members. A report of this examination and the results thereof should
always be sent with the proposals for the acquisition of the buildings.
XIV. Registers and Plans of Buildings
(a) Register of Buildings
261. Each Superintending Engineer will keep a register in the

prescribed Form appended in Annexure of all buildings incharge of the
department within his circle and each Executive Engineer a similar register of
all the buildings within his division. In these registers the value of the land
comprised in a property will be shown separately from the value of the
building or buildings thereon; the value of each separate structure being also
shown separately. In the case of a purchased property the price will be
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apportioned between the various items comprising the property, e.g., land,
main building, servant's quarters, compound wall, well, etc.
(b) Plans of Buildings.
262. In case of buildings and Works borne on the register of the

Engineering Departments dealing with Public Works. The Executive
Engineers concerned will be held responsible for corrections or alterations of
plans on completion. (G.O.Ms. No 135, Finance and Planning (FW BG)
Department, dated.20-9-2000).
B – RESIDENCES FOR GOVERNMENT OFFICIALS
263. The rules regulating the provision of residences for

Government officials are laid down in Fundamental Rules, 45, 45-A, 45-C,
which together with the State Government’s subsidiary rules may be seen in
the Telangana State Fundamental Rule and subsidiary Rules for reference. The
rules apply to residences leased, acquired or constructed at the expense of the
State Government and supply to an officer under its administrative control.
They apply also to residences belonging to the Central Government but under
the control of the State Government acting as agent to the President, which are
supplied by the State Government to Government servants under its
administrative control but paid from State revenues. Any amendments issued
from time to time to the Fundamental Rules together with subsidiary rules will
apply.
Note 1:- When an officer of the Central Government occupies, by official

arrangement, a residence provided by the State Government, the
latter Government shall claim no more than the rent which would be
recoverable from the officer, under these rules, if he were serving
under its administrative control.
Note 2:- Installation of Electrical Fittings in the Government owned

residential Buildings Norms shall be followed as per Appendix-
XXIII.
(i) to (iv) Deleted.
Fundamental Rules 45
Refer to the Telangana State Fundamental Rules and Subsidiary Rules

F.R. 45.
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C – CONSTRUCTION, ACQUISITION OR LEASING OF RESIDENCES FOR
GOVERNMENTOFFICIALS
I. General
264. Residences may be leased, built or purchased by Government

—
(i) When it is the recognized duty or established custom of the

Government to provide quarters at Government expense.
(ii) When it is necessary on public grounds; for the officer to reside

on or close to, the premises in which his duties have to be performed, such as a
jail, a police station, or school, a factory, etc.,
(iii) When it is necessary to provide residences in parts of the

country where no civil station or cantonment exists, and where a lengthened
term of residence would render camp accommodation on unsuitable e. g.,
buildings along lines of roads or canals, for the housing of officials employed
on their construction or maintenance.
(iv) When it is shown to the satisfaction of Government that

suitable house accommodation for officers whose appointments are permanent
in respect of locality is not available in a civil station or cantonment already in
existence, or is available only under circumstances which will be likely to
place such officers in an undesirable position in relation to house proprietors.
265. Before submitting a proposal to Government for the

construction of a residence for a Government official, the head of the
department concerned should consider whether the requisite accommodation
cannot be more conveniently provided by taking an existing building on lease
with the sanction of Government. Every such proposal for the leasing of such
buildings should show clearly—
(i) the sum payable annually to the lessor;
(ii) whether all repairs will be executed by the lessor, and if not;
(iii) the estimated annual charges for maintenance and repairs, if

they are to be executed by Govt.
(iv) in cases in which Government is liable to pay the municipal

taxes, the amount of such taxes;
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(v) the standard rent of the residence under Fundamental rule 45-
A-III; and
(vi) the average emoluments of the officer for whom the residence
is proposed and the maximum rent recoverable from him.
The proposals should show distinctly that the scale of accommodation

is not in excess of that which is appropriate to the status of the officer.
The lease should originally provide that the lessor will execute all
structural repairs before the building is occupied and will carry out all
necessary conditions, alterations and repairs.
266. All proposals to Government to construct or purchase a

residential building for Government servant when it is not possible to take an
existing building on lease under the conditions of paragraph 265 should
contain full information on the following points :
(i) that the conditions of Fundamental Rule 45-A-VI(a) will be

fulfilled;
(ii) the probable capital cost, the average annual cost of

maintenance including taxes and the standard rent under Fundamental Rule
45-A-III.
(iii) the average emoluments of the officer for whom the quarters
are constructed.
267. As a rule no proposal should be made for the supply of

accommodation in excess of a scale appropriate to the status of the occupant.
Subject to this main principle, every proposal should as far as possible be so
formulated that the standard rent does not exceed the maximum rent ordinarily
recoverable from the occupant under the fundamental rule.
II. Classification of Residential Building
268. For the purpose of the foregoing rules Government residential

buildings will be divided into two classes:
Class I :- Buildings which will ordinarily be occupied by officers liable

to pay the full standard rent subject to the limit of 10 per cent of their
emoluments. (See Fundamental Rule 45-A-IV(b))
Class II :- Buildings from which recovery of the full standard rent is

not expected i.e., buildings which will ordinarily be occupied by officials who
170
are entitled to accommodation rent free or at rates reduced under Fundamental
rule 45-A-V.
Note 1:- The fact that a building of class I is occasionally occupied by a

tenant who is entitled to accommodation rent-free or at a reduced
rent, will not justify its transfer from class I to Class II, and vice
versa. A building in class II should not be transferred to class I
whenever it is occupied by a tenant who may be required to pay rent
in accordance with the rules. Buildings should be transferred from
one class to the other only when there is a permanent change in the
conditions under which they will ordinarily be rented. Transfers
should be made only under the orders of Government and should
have effect in all cases from the commencement of a financial year.
Note 2 :- Buildings for which rent is recovered for a season only, such as
those meant for the migratory staff of Government should be shown
under Class I if they are allotted to officers liable to pay the full
standard rent (limited to 10 per cent of their emoluments). Such
buildings may, however, be exhibited under a separate group of that
class.
269. All buildings of class I may be kept on a single list for the
purpose of this rule, or there may be separate lists for each circle of
Superintendence, as may be more convenient. Separate lists are not required
for buildings the rent proceeds of which are creditable to different services.
D – MISCELLANEOUS
270. Procedure in the case of applications for reduction of rent:- All

applications for sanction to reduce the rents of Government buildings occupied
as residences below the amounts which should be charged under the foregoing
rules must be accompanied by a tabular form showing the under mentioned
particulars:
(1) Value of building and site.
(2) Average annual charges for maintenance
(a) Special and
(b) Ordinary
(3) Rent assessed according to rule.
(4) Proportion of total area occupied by office (if any).
(5) Deduction on account of office rent (if any).
(6) Rent that would be payable by occupant.
(7) Rent that is proposed.
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(8) Average emoluments of occupant.
(9) Market rate for similar accommodation, in the same station (to
be given as far as practicable).
(10) Average rent chargeable under these rules for other Government
buildings with, as nearly as may be, similar accommodation (to
be given as far as practicable).
271. In all cases in which it is proposed to exempt an officer from

the payment of rent, the under mentioned particulars should invariably
accompany the application–
(a) Actual or estimated value of the house and site.

(b) Rent chargeable under the rules.
(c) Emoluments of the official recommended for the grant of free
quarters.
(d) Date from which it is proposed to grant the privilege of free
quarters.
(e) Specific grounds on which the concession is recommended.
Note :- Deleted.
272. Whenever a house is occupied free of rent, or at a reduced rent

by any Government official, the authority under which the exemption or
reduction is made should in every case, be communicated to the Accountant-
General, in order that he may enter in the capital and Revenue Accounts of
quarters
273. Periodical review of concessions :- In cases in which the grant

of free quarters or of quarters at reduced rent has been sanctioned, Heads of
Departments shall review the cases periodically (once in a year) about
necessity of concessions and recommend to Government the withdrawal of the
concessions accompanied by data statements for sanction to the recovery of
rent.
274. The practice of allowing public officers and others to occupy

Government buildings, rent free, on condition of keeping them in repair, is
prohibited. A rent fixed with the reference to the value of the property should,
in all cases, be demanded, and the repairs should be executed through the
agency of the Public Works Department.
275. Rent recoverable from private persons :—When any

Government building is, under proper authority, let to a private person, rent
should be regularly recovered for the same at the rates prevailing in the
locality for similar accommodation belonging to private owners but without
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the special permission of Government, the rent charged for the buildings thus
let, in any stations should not be less than the rent calculated by taking into
account 6% for interest on the book value of the building with additions and
alterations and of sanitary, water supply and electrical installations and fittings
in the building plus 1 ½ % on the book value of the building, excluding the
cost of site, but including cost of sanitary, water-supply and electrical
installations and fittings to recover capital investment at the end of the life of
the building plus 4 ½ % for maintenance on the capital cost of the building
excluding the cost of site and 6 per cent for maintenance on the capital cost of
sanitary, water-supply and electrical installations and fittings plus municipal or
panchayat taxes, if any, payable on the building.
Note 1:- The terms “book value” and “capital cost” used in the paragraph
represent (i) the actual cost of constructing or acquiring the building
plus, (ii) the cost or assessed value of the site plus, (iii)(a) in the
case of buildings constructed by the Public Works Department,
departmental charges on the works outlay for establishment
(including pension) tools and plant and audit and accounts at the
rates in force at the time of calculation of rent as shown in sub-
clause (iv)(a) of Rule 6 in Appendix 7 to the Telangana State Public
Works Account Code, or (b) in the case of buildings constructed by
the other departments of Government under Paragraph 97 of the
Public Works Department Code, departmental charges on the works
outlay for establishment, etc., at 6 per cent, and (c) in the case of
buildings merely acquired by Government through the agency of the
Public Works Department, a departmental charges of 3 per cent on
the gross cost of acquisition.
Note 2:- The Engineer-in-Chief /Chief Engineer/ Head of Department is

authorised to sanction renewals of leases of Government buildings
let to private persons on the terms originally sanctioned by
Government in cases where the rent does not exceed Rs.2000/- per
mensem.
Note 3:- (i) The standard rent paid for the buildings should be charged to
pensioners of Government for the first three months from the date of
retirement provided their continuance in the buildings after retirement
is permitted by the Government.
(ii) If specific permission of the Government is obtained for

occupation beyond three months rent at local or market rates may be
accepted as per Para 275 above. Calculation of rent at local rates shall
be made quinquennially except where additional amenities are
provided in the meantime. Where additional amenities are provided,
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enhanced rent will have to be fixed taking into account the cost of the
amenities.
(iii) Where the occupation is without the permission of the competent

authority, rents should be charged as detailed below
Interest on capital cost of the buildings plus maintenance charges in

addition to the rent assessed as per local market rates in accordance
with Para 275 above.
Note 4:- Calculation of standard rent under this para should be made as per
the instructions of the government from time to time and in the
statement form shown in Appendix XXIV.
276. Improvements to residential buildings :- When estimates for

improvements and additions to residential buildings are submitted for the
sanction of the competent authority information as to
(a) the present capital cost of the site and building separately;
(b) the standard rent of the quarters;
(c) the probable revised standard rent after completion of the works;
and
(d) the probable actual rent likely to be recovered should be
furnished along with the proposals.
277. Additions and improvements to buildings for which special

reduced rents have been sanctioned by Government — Proposals for additions
and improvements to buildings for which special reduced rents have been
sanctioned by Government under Fundamental Rule 45-A-V-(b) should be
judiciously scrutinised. Adequate additional rent in proportion to the further
capital expenditure should, as a rule be recovered in all cases in which the
reduced rent was fixed in consideration of certain defects, as it would not be
correct to reduce the rent of a house on account of defects and then to improve
it without increasing the rent.
278. Liability to rent for new buildings and for additions and
alterations :- (a) The Executive Engineer should fix, under the provisions of
Fundamental Rule 45-A-III(b) and with reference to special orders if any,
passed by Government, the approximate rate of rent to be recovered and
should give notice thereof to the officer for whom the building is intended, one
month in advance of its probable date of completion. Immediately the building
is fit for occupation, the Executive Engineer or the Deputy Executive Engineer
concerned should intimate the fact of its completion to the officer concerned.
The liability to rent commences from a date one week after the date of receipt
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of the intimation by the officer, and the rent should be recovered in accordance
with rules, whether the building has been occupied within that time or not. The
rent so fixed will be subject to adjustments later, should the rent finally
sanctioned by the competent authority under fundamental Rule 45- A-III(b)
differ from that decided upon by the Executive Engineer.
(b) In the case of additions and alterations to a residential building

which necessitate are vision of rent the Executive Engineer will fix, in the first
instance, the revised rate of rent to be recovered, subject to modification and
the necessary adjustments after the sanction of data statements by the
competent authority, and will give notice thereof to the tenant within ten days
after the completion of additions and alterations. The revised rate will have
effect from the date of completion of the work.
(c) Revised data statement should be submitted to the competent

authority immediately after the completion of each work involving an increase
to the capital cost of the building without waiting for the completion of works
subsequently sanctioned.
Note 1 :- Superintending Engineers are empowered to approve data statements

for calculating the standard rents of Government residential
buildings except those which fall under F.R. 45-A-II,(b) ,V(i) and
(2) (vide paragraph 263), provided the standard rent is fixed strictly
in accordance with the instructions in F.R. 45-A-III(a), (b) and (c))
and the subsidiary rules there under. Data statements in which the
Audit Officer differs from the Superintending Engineer should be
submitted to Government for orders.
Note 2 :- Superintending Engineers are also empowered to approve finally, on

the certificate of the Audit Officer, of data statements for calculating
the standard rents of Government residential buildings, the capital
cost of which is not known, standard rent will be calculated in the
above cases by the Superintending Engineers as follows
When the year of construction or acquisition of a residential building is

not known, its present value will be taken into account. The rate of interest
applicable to the year, in which the assessment of the capital cost of the
building was made for the purposes of the FR. 45 will be adopted for purpose
of calculation of rent and preparation of rent data statement of the building.
Note 3:- Calculation of standard rent should be in the statement form in

Appendix XXIV.
279. Residences of the Governor :- The sanctioned residential

buildings of the Governor will be occupied free of rent.
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280. Damage to residential buildings by tenants :- Every officer for
whom a Government residence has been provided is bound to leave it in a fit
state for occupation by his successor, and will be required to pay the cost of
any special painting white-washing, cleaning or other repairs which may be
rendered necessary by any improper use of the building. In order to give effect
to this rule and to see that the quarter have been handed over for occupation in
thoroughly good order, the Executive Engineer or the Deputy Executive
Engineer should arrange to have each residential building inspected
immediately after it is vacated. The incoming tenant will also be responsible
for bringing to the notice of the Executive Engineer any special damage at the
time he enters the building.
Note 1 :- The intention of the rule is that, while repair occasioned by natural
wear and tear should be carried out at Government cost, damages to
Government property which can be proved to be due to culpable
carelessness on the part of tenants should be charged to them.
Note 2 :- A notice to the above effect should be issued to occupants before

they occupy their allotted quarters.
Note 3 :- A list of fixtures in each residential building shall be maintained by

section officers and in sub-division and division offices and a copy
of it shall be hung in each building. Whenever a change in
occupancy of a building occurs the outgoing officer should obtain
from the incoming officer a receipt for the fixtures handed over and
forward it to the public works department section officer in-charge
of the building. If the building on being vacated by one officer is not
occupied immediately by another, the outgoing tenant on vacating
the building should obtain a certificate from the Public Works
Department Section Officer that all the fixtures noted in the list are
present and in good order; and, when the building is re-occupied,
the section officer should obtain from the new tenant a receipt for
the fixtures. If any of the fixtures are left in a damaged condition the
section officer should immediately report the fact through the
Deputy Executive Engineer to the Executive Engineer who will
recover the cost of the damaged articles from the outgoing tenant.
281. Use of vacant residential buildings as rest house :- Vacant

Government residential buildings should not be allowed to be used as rest
houses, but officers on tour may be allowed to occupy temporarily such
buildings with the previous permission of the Executive Engineer subject to
the payment of rent at the rate of Rs.200/- a day in the case of a Gazetted
Officer and Rs.100/- a day in the case of a non-Gazetted Officer for an
occupation of twenty-four hours or a fraction thereof such occupation should
not, however, be permitted of buildings which would otherwise be eligible for
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vacancy remission of tax under the provisions of the Telangana State
Municipalities Act or the Telangana State Gram Panchayat Act, 1964 unless
the rent payable is sufficient to cover the loss of the vacancy remission.
Note :- Officers on tour may also be permitted to occupy temporarily non-

residential Government buildings partially or wholly vacant subject to
the same conditions and rates of rent as in this paragraph.
282. Care of vacant buildings :— If an officer for whom a

Government residence is provided with or without rent is allowed for his own
convenience to live elsewhere, he is expected to engage a watchman, to take
care of the building. Until a private watchman is so employed, the Public
Works Department will employ one and recover the cost from tenant, when,
however, a residence remains unoccupied not purely on account of personal
reasons but because the post to which the residence is attached vacant or its
incumbent is exempted both from occupying it and from the liability to rent in
the circumstances described in Subsidiary Rule to F.R. 45 the following
arrangements should be made:—
(1) If the quarters are expected to be vacant for one month or less
the officer on the spot discharging the duties of the permanent officer for
whom the quarters are intended should arrange to depute a peon or other
menial to look after the vacant building and garden attached to it.
(2) If the quarters are expected to be vacant for more than one
month the department in-charge of the building will employ a watchman at the
cost of Government to look after the building as well as the garden.
Note 1 :- The Executive Engineer is authorised to sanction the entertainment

of a watchman or caretaker in the case of Government residences in
his charge. In exercising this power the Executive Engineer should
ordinarily sanction only the lowest pay of the watchman. If,
however, it is found absolutely necessary to pay more than the
lowest rate in special cases, he should record his reasons for doing
so.
Note 2 :- A watchman employed for a vacant residential building need not be

discharged, when the building is temporarily used as a rest-house by
touring officers for not more than 15 days, vide also Paragraph 281.
E – UPKEEP OF THE COMPOUNDS ATTACHED TO PUBLIC BUILDINGS
283. To ensure proper upkeep of the compounds attached to

Government buildings including residences in-charge of the Public Works
Department, the following rule should be observed :
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(1) The occupant of a Government building or residence shall be
responsible for the proper care and upkeep of the trees, shrubs and hedges in
the compound and will also see that the compound is kept in proper order.
(2) No tree or main branch of a tree shall be cut without the Executive
Engineer's concurrence.
(3) The ground of the compound shall not, without the concurrence of
the Executive Engineer, be broken for any purpose except that of "gardening"
in the ordinary sense of the word, and this shall not include the digging of pits,
ponds or wells for watering purposes.
(4) Bushes and shrubs planted in the ground are the. Property of the
Government and may not be cut down or removed from the compound without
the concurrence of the Executive Engineer, but his concurrence shall not be
required for such cutting down, uprooting or trimming of any bush or shrub or
lopping of any tree as may be necessary for the proper maintenance of the
garden.
(5) (a) The Executive Engineer will report to the Superintending

Engineer any breach of the above rules which may come to his notice.
(b) The compound of jails and mental hospitals will be exempted

from the operations of the above rules and will be in sole charge of the
Superintendents.
(6) These rules do not apply to compounds of the rent free

Government houses.
284. Tenants of rented or rent-free residences may be allowed the

enjoyment of the usufruct of trees, provided the compounds are maintained at
their cost and the pay of gardeners and all garden expenses are borne by them.
An officer occupying Government quarters has no right to cut the trees or
branches blown down by cyclone as the term "usufruct" is not meant to
include them.
F – INSPECTION BUNGALOWS
285. Inspection bungalows of Irrigation and Command Area

Development Department are incharge of the Irrigation Branch, but Collectors
will control their use in all cases except those for which officers of Public
Works Department have a preferential right of occupation such as inspection
bungalows near anicut systems. In the case of inspection bungalows near
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anicut system, the Collectors' control will be exercised in consultation with the
Superintending Engineer concerned.
The inspection bungalows maintained by Roads and Buildings funds

will be under the control of the concerned Executive Engineer (Roads and
Buildings) for the purpose of reservation and officers of Public Works
Department will have a preferential right over other head of Departments for
occupation and reservation of these Inspection Bungalows.
The guidelines issued by Government from time to time for order of

precedence for reservation of accommodation of inspection bungalows/ guest
houses shall be followed.(See Appendix –VI).
The inspection bungalows maintained by Local bodies or other

departments shall be under the control of the respective local bodies/
departments.
285-a State Guest Houses :The following State Guest Houses are in-
charge of Public Works Department.
i. Lake View Guest House, Hyderabad.
ii. Dilkusa Bungalow, Hyderabad.
iii. Green Lands Guest House, Hyderabad.
iv. Manjeera Guest House, Hyderabad.
v. Guest House, Asoka Road, New Delhi.
vi. Napean Guest House, Napean Road, Bombay.
The Chief Secretary to Government, General Administration

Department will control the use of State Guest Houses at Hyderabad, New
Delhi and Bombay. The Collectors of respective districts will control the use
of the other State Guest Houses.
286. Inspection Bungalows have been classified into two classes,

first and second according to the scale of accommodation, furniture and other
conveniences. The rules regarding the conditions of occupation, rent, etc., will
be found in Appendix VI.
The rents as fixed by Government from time to time shall be followed.
287. Every Executive Engineer should keep a register of inspection

bungalows in his charge for each class.
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G – RYOTS’ SHEDS
288. Proposals for the construction of ryots’ sheds should be

submitted to Government for sanction.
H – HOSTELS
289. The hostels attached to the schools and colleges do not come
under the class of residences for Government Officials but they should be
shown in the monthly return of the residential buildings for purposes of
watching the recovery of rents there for. They should be treated as non-
residential buildings for the purpose of determining the authority competent to
accord administrative approval to additions and improvements thereto.
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CHAPTER – IV
MISCELLANEOUS RULES REGARDING OFFICE WORKS,

EXCLUDING ACCOUNTS PROCEDURE
A – INITIAL RECORDS OF ACCOUNTS
290. The initial record upon which the accounts of works are based
on the measurement book (Form No. 23).
For piece-work or for contract work generally, the measurement book

will form the basis of account. From the measurements book subordinate in-
charge of the work will check (or, if so arranged, prepare) the bills and
accounts of contractors and suppliers.
I. Muster Rolls.
291. Deleted.
II. Measurement Books
292. The measurement book, Form No. 23 is a most important

record since it is the basis of all accounts of quantities whether of work done
by user group/outsourcing, piecework, schedule contract, deviations in a lump-
sum contract, or of materials received. It is the original record of actual
measurement or count. The descriptions must be lucid so as to admit of easy
identification and check. A reliable record is the object to be aimed at as it may
have to be produced as evidence in a Court of Law. Rules regarding the
maintenance of measurement books and the manner of making entries therein
are found in the Telangana State Public Works Account Code, paragraphs 293
and 294.
Note 1 :- In the case of works, where considerable earthwork has to be done,

e.g., excavation of a canal and formation of new roads, formation
of tanks of reservoirs the quantity of work done shall be
determined with reference to the levels taken before and after
excavation and the final payment to the contractor shall be based
on the lesser of the two (i.e.,) quantities based on pit measurements
and levels taken. The levels taken in such cases are to be recorded
in Level Field Books and calculations made after plotting the levels
on section sheets, and the L.F. Books, Section Sheets and
Calculation Statements are to be treated as adjuncts to the
measurement book. Detailed rules regarding the measurement to be
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taken in the case of earthwork excavation are found in specification
301 in Section 3 of Telangana State Detailed Standard Specifications.
Verification of pre levels should be made before start of work by the
Executive Engineer for work items exceeding the cost of Rs.5.00 lakhs in
respect of road works and Rs. 10.00 lakhs in respect of irrigation works.
The following certificates shall be inserted at the time of passing bills.
1) The Assistant Engineer / Assistant Executive Engineer shall

furnish a certificate – “Certified that the levels taken by me on …………….
and recorded in LF book No. …………. from page No…………… to
……………… and carried to measurement book No………….”
2) The Deputy Executive Engineer shall furnish a certificate

“Certified that levels recorded in the L.F. Books, levels plotted in section
sheets and the areas/quantities worked out in the calculation sheets have been
checked and found correct.”
3) Similarly, the Executive Engineer shall furnish a certificate

“Certified that the levels plotted in the section sheets and the areas and
quantities worked out in the calculation sheets have been checked with levels
recorded in LF books are carried to measurement books and found to be
correct.”
Note 2:- Whenever measurement books, change hands, even if it is only from
one office to another situated in the same building, the receipt of the
books should be acknowledged in writing by some responsible
person of a grade not inferior to that of a Junior Assistant.
Note 3:- In the case of job works executed by pieceworkers in the Public
Works Workshops at Hyderabad, where pieceworkers are given the
works for the amounts of labour estimated for in the work order
estimates and agreed to by the pieceworkers in the form of
agreement printed in the work order form and where the job work is
entrusted to the piece-worker subject to payment to him at a rate
agreed to with reference to weight or area of outturn, it is necessary
to record detailed measurements or job works in a measurement
book to serve as a basis for making payment to the pieceworker.
293. Deleted.
294. Sub-divisional Officers shall ensure checking the calculations

etc., recorded in the measurement books as laid down in Para 306 of the
Telangana State Public Works 'A' Code and to check measure works as laid
down in paragraph 297 of Telangana State Public Works 'A' Code. The
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Components selected for check measurement should not be less than 50% of
the value of the work done and specially include such of the items, where
there is scope for fraud.
In the case of embankments; L.S. of Cut offs and other equivalent

major works should invariably be checked for levels as well as for soil
classification and also their suitability for foundation and impermeability by
the sanctioning Authority or by the Superintending Engineer in charge of the
work. In cuttings (in canal and reservoirs), soil classification should be
checked.
1) Classification of soils and rock should be check measured by

the Executive Engineer in all cases.
2) The Executive Engineer can approve the classification of soils

and rock up to a variation of plus or minus 10% in any of the classification of
soils or rocks over the estimated quantity of the bay;
3) If the variation exceeds plus or minus 10% of any of the

classification of soils and rocks over the estimated quantity of the bay, the
classification of soils and rock should be verified by the Superintending
Engineer.
4) In regard to work costing more than Rs.50.00 lakhs,

Superintending Engineer should inspect and satisfy himself when the variation
is more than 10% but check measurement should be done by the
Superintending Engineer when the variation exceeds 25%.
5) In case where the variation is likely to exceed plus or minus

10% in any of the classification of soils and rocks over the estimated quantity
of that bay a report to this effect should be furnished to the Chief Engineer,
immediately. For exercising check measurement for classification of soils a
bay of 25 mtrs. as a unit should be taken.
The Superintending Engineers of Circles shall invariably check

measure all the works as under:
(i) Works costing Rs. 50.00 lakhs The check measurement should be
to Rs.10.00 crores done in the part bill arrived at
1/3rd, 2/3rd stage of the work and
before final measurements and
should cover not less than 10% of
the bill amount claimed at that
particular stage.
(ii) Works costing Rs. 10.00 crores The check-measurement should be
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to Rs.100 crores made in the part bill arrived at
1/5th, 2/5th, 3/5th, 4/5th, stage of
the work and final measurements
and should cover not less than
10% of the bill amount claimed at
that particular stage.
(iii) Works costing above Rs.100 The check-measurement should be

crores made in the part bill arrived at
1/10th, 2/10th, 3/10th, 4/10th,
5/10th, 6/10th, 7/10th, 8/10th,
9/10th, stage of the work and final
measurements and should cover
not less than 10% of the bill
amount claimed at that particular
stage.
However, the Superintending Engineer during the check measurement

of all the concerned works should generally verify the quality and progress of
work as per agreement conditions and shall give satisfactory certificate to that
effect for concerned bill. Apart from their check measurement and
certification of 10% of the recorded measurement specifically the overall
certificate shall be as follows :
“This is to certify that the entire work has been carried out as per
agreement conditions, specifications and approved designs”.
The Executive Engineer shall invariably check measure all the works
costing Rs.5.00 lakhs and above, his check measurement covering all the
major items not less than 30% of total expenditure incurred each time.
Note:- The check measurements of the Executive Engineer/Superintending

Engineer are independent. The Executive Engineer should check
measure important items of work and shall cover some of the
measurements which are not already check measured by the
subordinate (lower cadre officers).
It is an important duty of the Superintending Engineer / Executive

Engineer that they should during their inspections, frequently check measure
works which are in progress. The number of check measurements by the
Executive Engineer incharge of construction / maintenance divisions should
be at least 36 and those of special divisions should be at least 24 in a financial
year. The Executive Engineers incharge of purely investigation divisions shall
check measure at least 12 numbers in each financial year. The Executive
Engineers incharge of purely designs and quality control are exempted from
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check measurement. The Superintending Engineers/Executive Engineers
should check measure as many works as possible for betterment of quality.
In addition to the above, the Superintending Engineers of Circles

should also check measure works at random in a particular year or years as
may be directed by the Chief Engineer from time to time.
295. A register of check measurements should be maintained in each

division showing all check measurements made by the Superintending
Engineer and Executive Engineer and these registers should be made available
for inspection by the Audit Officer during his inspection.
296. During their tours and inspections of Division Offices,

Superintending Engineers should make it a special duty to see that the
measurement books are carefully kept, that measurements are properly
recorded and that the books are complete records of the actual measurements
of each kind of work done and are maintained in accordance with the above
rules.
Note :- Superintending Engineers are competent to deal with losses of

Measurement Books, survey field books, levelling field books and log
books of Government vehicles. All losses of these books should at
once be reported to the Superintending Engineers who will deal further
in the matter. He will write-off the loss if and when necessary and take
disciplinary action, if circumstances warrant.
The Government sanction the delegation of powers to all Engineer-in-

Chief/Chief Engineers and Superintending Engineers of Public Works
Department to condone certain types of irregularities noted below in
connection with the execution of works.
1. Failure to conduct check measurement.

May be condoned by Departmental Officers subject to the
following conditions.
(a) That the cost of the work concerned is within the powers of
that officer to write-off,
(b) That he is satisfied that there has been no loss on account of

lack of initial check measurement.
May be condoned by Superintending Engineers in regard to

intermediate bills, subject to the conditions that over payments are recovered
from subsequent bills. In regard to first and final bills, the powers of
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condonation by the Superintending Engineer or higher authority should be
restricted to bills, the value of which are within their powers to write-off.
2. The concerned authorities should from time to time make a report

to the Government indicating the action taken by them in order to enable the
Government to examine if any disciplinary action is called for or if any
directive need to be given severally or any individual case. (G.OMs.No. 1001,
P.W.D., Dt. 18-5-1957)
III. Progress Reports of Works
297. Deputy Executive Engineer and subordinates will furnish to the

Executive Engineer such progress reports of works and at such intervals as
may be prescribed. The Divisional Officer shall submit the progress report of
works to the Superintending Engineer / Chief Engineer / Engineer-in-Chief in
the manner prescribed. The object of these reports is to appraise the senior
officers about the ground realities of the project and to bring out the physical
and financial progress, constraints and problems if any and decisions to be
taken and guidance / help needed from higher officers to avoid time over-run.
Senior officers shall examine these progress reports and enquire into the
problems affecting the project, reasons of slow progress, any pending
decisions and increase of cost over the contract value. It is the duty of the
official in charge of any work to bring to notice any dilatoriness (intentional
delay), bad works, or anything militating against the interest of Government
on the part of any contractor or piece-worker and for any neglect in this
respect, he shall be responsible.
B – CUSTODY OF CASH
I. General
298. Public money in the custody of the department should be kept

in strong treasure chests and secured by two locks of different patterns. The
duplicate keys of divisional and sub-divisional cash chests should be placed,
under the seal of the Executive Engineer, in the custody of the Treasury
Officer in the jurisdiction of the division concerned. A duplicate key register
should be maintained and once a year, in the month of April, the keys should
be kept apart from the key of the other lock and in a different person’s register
that they have been found correct. The key of the one lock should be kept
apart from the key of the other lock and in a different persons’ custody when
practicable. When there is a police guard, the havildar or other petty officer of
the guard should usually be the custodian of one set of keys. The chest should
never be opened without both custodians, being present. The non-
commissioned officer or daffedar of the guard should always be present when
a treasure chest is opened and until it is again locked. Whenever a cashier is
186
attached to a division or sub-division, the key or one of the locks of the
treasure chest will necessarily remain in his possession.
Note :- The above rule should be strictly followed in offices where cashiers
have been appointed under paragraph 300, and where Superintendent
have been required to furnish security under Paragraph 303. In other
offices, where iron safes and cash chests are embedded in masonry
and the cash to be deposited does not ordinarily exceed Rs.10,000/- a
single lock is sufficient. Portable cash chests should always be
provided with two locks.
II. Precautions to be observed for cashing or remitting of Government money

from one Office to another
299. The following instructions are laid down for the guidance of all
officers in cashing bills or in remitting money from one office to another. They
embody the minimum precautions to be observed for safeguarding
Government money outside a Government office in normal circumstances. If
conditions are in any way abnormal as when the general tranquility is
disturbed or when the money has to be transported a long distance or when
crimes against property have been unusually ripe in any area, it is expected
that officers will use their judgment as to the additional precautions that may
be required.
Instructions.
(i) If the sum is below Rs. 50,000/- a single attender may be

employed;
(ii) If the sum is between Rs. 50,000/- and Rs.1,00,000/- two attenders
at least one of them being a permanent one or a Junior Assistant
may be employed.
Note 1:- In section office where two attenders may not be available for
amounts between Rs. 50,000/- and Rs.1,00,000/-, the section
officer should attend for the remittance duly requesting the
Deputy Executive Engineer to send an attender who should
accompany his own attender with the remittance or in the
alternative a Junior Assistant may be employed. When such a
sum has to be brought from the subdivision office the Deputy
Executive Engineer should arrange to depute an attender to
accompany the attender of the section office.
Officers must use their discretion as to the person employed. An

attender recently employed or an attender whose honesty has been suspected
should not be employed alone.
187
Note 2 :- In the case of such remittances by Section Officers who have no
permanent Junior Assistants, the section officer must remit the
money himself, accompanied by an attender.
i. For sums between Rs. 1,00,000/- and Rs.5,00,000/- two Junior

Assistants/Senior Assistants or the Divisional Superintendent or the Divisional
Accounts Officer or the Superintendent in the case of the Chief Engineers'
office who hold substantive posts in the Government service and have
rendered not less than ten years' service accompanied by one or two attenders
should be employed.
ii. For sum in excess of Rs.5,00,000/- special security arrangements

should be made.
C – CASHIERS
I. General
300. Superintendent in division office and Senior Assistant in

subdivision office are incharge of cash transactions.
301. One Senior Assistant may make the cash payments of two or
more subdivisions or Superintendent throughout the whole of a division,
whenever such an arrangement is found to be practicable.
302. The Executive Engineer / Deputy Executive Engineer will

verify cash balance once in a month whenever cash handling is there and
record a note in the case showing the date of examination and the amount (in
words) found.
II. Security Deposits (Subordinates)
303. The security deposits for Superintendent and other employees

dealing with cash will be in accordance with the rules of T.S. Financial code
Vol-1, Articles 276 - 277 of Chapter XII.
Note 1 to 4 : Deleted
Note 5 :- Executive Engineers may at their discretion, authorise Deputy

Executive Engineer to entrust, during their absence from head
quarters, the custody of the sub-divisional cash chest to the sub-
divisional Senior Assistant/Junior Assistant. The Executive
Engineer will decide whether any security deposit is required or
not.
188
D – STORES
I. General
304. The stores of the Public Works Department are divided into the
following classes viz., (i) tools and plants and (ii) materials charged direct to
works. Unless there are orders to the contrary the officer in charge of a sub-
division will be responsible for all the stores belonging to it.
Subject to the overall responsibility of the Deputy Executive Engineer

the Section Officer will be responsible for the stores belonging to his section
as well as the stores, tools and plant and materials at site of any works which
are under his direct charge.
Note :- A contractor should not be asked to take delivery direct from a firm of
articles required for a work as it may lead to fraud.
305. An Executive Engineer is responsible that proper arrangements

are made throughout his division for the custody of public property. He must
be careful to keep all tools and implements in efficient order must protect
surplus stock from deterioration, and must take proper precautions to prevent
the loss of public stores by fire.
Note : Deleted
306. Every officer is bound to take charge of departmental stores

which, from the death or departure of the person lately in-charge, or from any
other cause, may be left at or near his station without adequate protection.
II. Acquisition of Stores
(a) Purchase of Stores:
(i) Stores (other than Tools and Plant)
307. Deleted.
308. Deleted.
(ii) Tools and Plant
309. “Tools and Plant” can only be purchased on estimate

sanctioned by competent authority, with the exception of purchases not
exceeding Rs.10,000/- for which estimates are not required.
189
310. The rules governing the initial supply, repair and renewal of
bicycles are contained in Appendix 7 of the Telangana State Financial Code,
Volume-II.
311. The expenditure on new supplies and repairs to motor cycles,

bicycles and vehicles (four wheelers) shall be classified under Tools and Plant,
while relating to type writers, computers, laptops, printers, Xerox machines,
fax machines etc., will be classified under Contingencies.
312. The Floating Plant of a division consists of boats, punts,

steamers or other vessels intended primarily for use in connection with the
works of the division. The Floating Plant obtained in connection with the large
projects, is generally treated as “Special” and charged to the works concerned.
Other Floating Plant required in connection with general maintenance purpose
is charged to the “tools and Plant” of the division. In the first case the cost of
maintenance and repairs of the Floating Plant is debited to the Work
concerned, and in the second to “Tools and Plant”.
(b) Indents
(i) On India Office
313. The general rules for the supply of articles required for the
public service, whether of indigenous original or otherwise, will be found in
the Stores Rules of the Telangana State Financial Code, Volume-I.
314. Deleted.
315. It is the declared policy of Government to encourage the

purchase in India of articles which are either produced or manufactured locally
and preference should be given to such articles, when the quality is
satisfactory and the prices not unfavourable. All indents for demands should
accordingly be carefully scrutinized by the sanctioning authority with a view
to judging whether articles are being indented for from Foreign countries
which could equally economically and satisfactorily be obtained from local
manufacturers.
(ii) On the Departments
316. Tents and other articles manufactured in jails should invariably

be purchased from the jail department unless the previous sanctions of
Government is obtained to their purchase elsewhere.
Note :- All proposals for the supply and disposal of tents should be submitted
to the Engineer-in-Chief/Chief Engineer for sanction.
190
317. Deleted.
318. Deleted.
319. Deleted.
320. Deleted.
321. Superintending Engineers are empowered to sanction the

recoupment of shortages in Famine tools by transfer from Provincial tools
when the stock of the latter permits of such transfer and provided the tools so
transferred are in serviceable condition — see Paragraph 328.
(c) Purchase from Government Workshops
322. All articles of iron work may be got manufactured by the

Government workshops / authorised workshop.
(d) Manufacture
323. Deleted.
III. Reserve of Stock.
324. Deleted.
IV. Stock-Taking :
325. Deleted.
326. Deleted.
327. Deleted.
V. Famine Tools
328. Famine tools are reserves of Tools and Plant of a non-

perishable nature, such as digging tools, axes, iron treasure chests, iron
buckets for drawing water, iron tanks, water carts, kerosene tins, fitted with
handles, iron pots and ladles for cooking and muster roll tins, kept for use on
all relief works, (see paragraphs 30-32 of the Famine Code). They should be
kept separate from the numerical list of ordinary tools and plant in charge of
the Executive Engineer.
191
Famine tools should not be issued to ordinary works, i.e., to works
other than those sanctioned as “Famine test and relief works except with the
sanction of the Superintending Engineer should see that the full reserve limits
of stock of these tools fixed for the different centers are maintained efficiently.
Manuals pertaining to “Drought Hand Book” (Revised in September,

1995), “Cyclone Contingency Plan of Action”, Published by Revenue Dept., in
1987, “Earthquake Contingency Plan – Telangana State” Published by
Revenue Dept., in March, 2003 and Telangana State Disaster Management
Rules, 2015 shall be followed whenever required.
VI. Disposal of Stores:
(a) Loss of Stores:
329. Executive Engineers should, in case of any robbery loss or

destruction by fire or otherwise of public stores, submit a report to the
Superintending Engineer/ Engineer-in-Chief/Chief Engineer, who will, if
necessary, report the matter to Government for orders.
330. An immediate report of the loss of stores must also be made to

the police and all proper steps taken for the recovery of the property. When an
enquiry is held either by the police authorities or others, the Executive
Engineer must, in cases where he is not himself authorised to write off the
value of the property, obtain and forward a copy of the proceedings to the
Superintending Engineer as soon as possible.
Note 1 :- When tools are lost by contractors or departmental employees, the

cost to be recovered should be the replacement value of the lost
article.
Note 2:- The replacement value shall include the book value of the articles lost
including storage charges and an addition of 10% to cover charges
on account of supervision.
[Subs. by Memo. No. 1658/C/71-2l, Tr.Rds. & Bids. (C), Dt. 22-3-82]
(b) Sale of Stores
(i) General
331. (a) When stock materials are sold to the public or other
departments including railways leased to or worked by companies or are
issued on account of any work executed for them in workshops at their Book
value/assessed value including storage charges in addition of 10 per cent must
be made to cover charges on account of supervision over and above the rates
fixed. This addition may however be waived by the officer empowered to
192
sanction the sale in the case of surplus stock which, in his opinion, would
otherwise be unsaleable.
Note:- The term "other departments" includes also special divisions of the
Public Works Department, the establishment of which is classified
under major heads other than that to which the establishment of the
supplying division relates.
(b) If it is proposed to grant a concession in regard to the disposal

of any Government property or materials for use on a work on account of its
charitable or philanthropic nature or in connection with any special calamity,
such as that due to an outbreak of fire, floods and earthquake the prior
sanction of the Superintending Engineer of the Circle who will consult the
Collector of the district as to the nature and object of the undertaking and
obtain his concurrence to the grant of the proposed concession, must be
obtained. The main criterion is whether the public are benefited by the charity
or only a few individuals and the concession should not be granted in the latter
case. The Superintending Engineer's powers of sanction in this respect are
limited to the sale of materials, the value of which does not, at the booked
value, or market rate, exceed Rs. 10,000/-. In all cases above Rs. 10,000/-, the
sanction of Government must be obtained before the sale is affected.
332. Deleted.
(ii) Surplus Stores :
333. All surplus stores will be divided into two classes (i)
Serviceable and (ii) unserviceable. When stores (including tools and plant) of
any kind become unserviceable, a report thereof must be made in the survey
report form; this should be done at once on discovery of the fact; as it is
desirable to avoid keeping worthless materials on stock. In the report all
proper explanations must be given, and the period during which the articles
have been in store or in use, and the cause of deterioration must be stated.
334. All unserviceable articles should be sold in public auction with

the sanction of the competent authority.
If, for special reasons, the authority competent to sanction .the disposal
of the articles considers that it will be better in the interest of the Government
to order the effective destruction of such articles, he may do so.
335. Serviceable Stores : All serviceable surplus materials at site of

works which have been completed, abandoned or stopped indefinitely if not
likely to be used on other works within a reasonable time should be sold in
public auction with the sanction of the competent authority.
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336. Disposal of Surplus stores:
I. Disposal of Surplus and obsolete plant and machinery.
i) The Executive Engineer shall prepare a list of machinery and

equipment annually, which is not in use and furnish the list to the
Superintending Engineer of his Circle. The list shall be prepared under the
following three categories:-
A Machinery and equipment in good working order.
B Machinery and equipment not in working order which can be

economically repaired and put to use, and
C Machinery and equipment not in working order not repairable

economically and unfit for further use due to obsolescence or other
causes.
ii) A Committee consisting of the Superintending Engineer of the

Circle, Executive Engineer (Mechanical) of the Regional Workshops/
Executive Engineer of another division and the Executive Engineer of the
Division owning the machinery shall inspect the machinery and make an
assessment of the release value of the machinery in respect of all the three
categories viz., A, B and C Class of machinery.
iii) In respect of the Major Irrigation Projects, which have a

Mechanical Circle or a Division, the Executive Engineer, Mechanical of the
Mechanical Unit of the Project shall be associated with the Committee instead
of the Executive Engineer (Mechanical) of the Regional Workshop.
iv) The Committee shall determine the release value of the

machinery and communicate it to the Chief Engineer for information.
v) In respect of the machinery in category A the Committee shall

declare it as surplus and determine the release value after satisfying itself that
the machinery was not utilized in the last 12 (twelve) months preceding the
inspection.
Tender cum auction and tender process:
vi) The Superintending Engineer concerned, owning the machinery

shall after receipt of the release values from the Committee, dispose of the
plant & equipment through a process of Tender-cum-auction. The Tender-cum-
auction notice shall be published in two leading daily newspapers and also in
the Tender Digest giving clear 30 days. On the day and at the time notified for
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Tender-cum-auction, the Superintending Engineer shall in the first instance,
receive tenders for the various items put to sale in sealed covers. The
Superintending Engineer shall then put each lot or equipment to auction and
record the highest bid received for each lot/ machinery. After completing the
auction process he shall open the tenders received in closed covers and prepare
a statement showing the highest offer through the sealed tenders and the
highest amount quoted in the open auction. In cases where the highest amount
obtained for any lot/ machinery is more than the release value it will be
disposed of in favour of the highest offer received through the tender-cum-
auction process. The auctioning authority shall collect the taxes at the
prevailing rates in addition to bid price. The Superintending Engineer shall
also communicate the list of items disposed of indicating the release value and
the value fetched in the auction to the concerned Chief Engineer within three
days from the conclusion of the auction. In cases where the offers received are
less than the release value, the Superintending Engineer shall go through the
process of Tender-cum-auction by publishing in newspapers and Tender Digest
once again.
vii) In case the amounts offered is less than the release value in the
second Tender-cum-auction also, tenders will be decided as follows:
Superintending Engineer : Up to 10% below the release order.

Chief Engineer : Up to 15% below the release value.
Government : Above 15 % below the release
value.
viii) The Committee will be governed by the existing instructions with

regard to the fixation of release value as prescribed in the proforma and
collection of EMD etc.,
ix) The committee will fix release value based on the proforma.
x) The Engineer-in-Chief/ Chief Engineer shall closely monitor and

keep the Government informed of the progress of disposal of surplus
machinery once in quarter.
II. Disposal of Surplus spare parts and materials.
i) The Executive Engineer, owner of stores shall prepare list of

surplus spares and other stores annually, which do not move for a period of
five years and furnish the lists to the superintending engineer in respect of his
division. The lists shall be prepared under following categories:-
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1. Machine-wise lists of spares of running model machinery.
2. Machine-wise lists of spares of obsolete model machinery.
3. List of other materials not fit for use.
ii) A Committee consisting of the Superintending Engineer of the

Circle, Executive Engineer (Mechanical) of the Regional Workshops/
Executive Engineer of another division and the Executive Engineer of the
Division owning the machinery shall inspect the spares and declare them as
surplus, after satisfying itself that these spares and other material cannot be
utilized on some other machinery or works and fix up release value as per Para
331 (a) of Telangana State Public Works Department code.
iii) In respect of the Major Irrigation Projects, which have a

Mechanical Circle or a Division, the Executive Engineer, Mechanical of the
Mechanical Unit of the Project shall be associated with the Committee instead
of the Executive Engineer (Mechanical) of the Regional Workshop.
iv) The Superintending Engineer concerned, after receipt of release

value from the Committee, disposes off surplus spares and material through
the process of Tender-cum-Auction process laid down under (I) (vi) above.
v) In case the amount offered is less than the release value even
after two calls, the tenders will be decided as follows.
1. The Superintending Engineer: up to 10% below release value.
2. The Chief Engineer: up to 15% below release value.
vi) In case of (surplus and obsolete machinery) spares could not be

disposed off due to lack of response or offer being less than the release values,
which fall beyond the powers of Chief Engineer, these spares and materials
shall have to be disposed-off by way of scrap (By weight) by the Executive
Engineer owning the materials in open auction. The scrap spares shall have to
be made in lots of similar metal i.e., Steel, Copper, Gun metal and Aluminum,
by keeping the numerical number and list of such spares.
vii) In case of stocks of less than say 1000 items or less value of
spare amounting say Rs.50,000/- and spares available in the remote places, the
same can be collected/ stocked in a centralized place such as Hyderabad, etc.,
for disposal.
viii) The unuseful perishable articles such as rubber gaskets, packing

etc., have to be written off, as they will have no weight or residual value for
disposal.
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ix) The disposal of spares is linked with reserve stock values, as the
reserve stock is suspense account. In case the spares are disposed for a lesser
value than its book value, then the difference shall have to be written off
(proposed under Para 334) by the Superintending Engineer concerned.
x) In case interested parties approach to take certain selected items,

such items shall be issued duly collecting centage charges at 10% over the
book value.
III. Disposal of scrap.
i) Similarly, the Executive Engineer shall prepare list of scrap

annually, which are not in use and furnish the list to the Superintending
Engineer of his circle.
ii) The committee constituted as in I (ii) and (iii) above shall inspect
the material and make an assessment of the release value of the material
communicate it to the Chief Engineer for information.
iii) The Superintending Engineer concerned, after receipt of release

value from the Committee, disposes off scrap through the process mentioned
for disposal of surplus spare parts and material through the process of Tender-
cum-auction process as laid down under disposal of surplus and obsolete plant
and machinery (vi) above.
(G.O.Ms.No.132, I&CAD Dept., dt. 4-7-1997, G.O.Ms.No.675, I&CAD
Dept., dt.dt.26-8-1998 and G.O.Ms.No.121, I&CAD Dept., dt.1-7-1999)
337. Deleted.
338. When a building or a portion of it is already dismantled, the

materials may be disposed as follows.
(a) Sold;
(b) brought into stock at a valuation ;
(c) utilised in the construction of new work in the same
building; and
(d) utilised in the construction of new work in the different
building.
When a building or a portion of a building or other work is proposed

for dismantling the work may be put to tender both for dismantling and
utilizing useful dismantled materials including clearing away from the site.
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The transaction shall be dealt with in the accounts as described in the
explanatory note, Appendix 4 to the Telangana State Public Works Account
Code.
339. No public stores may be sold otherwise than by public auction

without the permission of the competent authority. Commission, which should
not ordinarily not exceed 5%, may be allowed to the auctioneer, not being a
departmental subordinate, but no commission can be allowed on private sales.
VII. Hire of Tools and Plant:
340. Deleted
341. Floating plant not actually required for departmental purposes

may be let out on hire to private persons and occasionally to local bodies at
rates fixed by Government and on conditions laid down in the rules, issued
from time to time. Previous deposit should be demanded from outsiders hiring
floating plant.
Government officers may use staff boats on the payment of rent fixed
and on conditions laid down in each case — see Paragraph 349.
VII. Mathematical Instruments
342. Drawing and survey instruments may be purchased/got repaired

by calling for tenders/ sealed quotations from reputed firms/authorised
distributors and dealers dealing with these instruments, by the Executive
Engineers concerned, subject to the provision in the sanctioned estimates.
Note :- In view of varieties of advanced (instruments) equipment coming into

the market, a technical committee consisting of user departments shall
be constituted by the Government for procurement.
IX. Insurance of Government Property
343. General :—It is a general principle that Government bear their

own risks and do not insure Government property. In the case of goods
indented from abroad, insurance charges are payable by Government only
when the purchase price includes cost, insurance and freight of the goods as
delivered in Telangana. If, however the goods are delivered to a Government
officer in a foreign country and shipped by him to India, such goods become
Government property as soon as they are taken delivery and should not be
insured.
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Special goods such as mathematical and scientific instruments, articles
made of glass and other fragile articles, should be consigned at railway risk
and they should not be insured except in case where railway companies insist
on insurance as a condition of transport.
E – DEPARTMENTAL REVENUE
I. Sale of usufruct of trees, grass etc.,
344. The Sale of usufruct of trees, grass etc, shall be made by public
auction after wide publicity.
It is also the duty of the Executive Engineer to arrange for the sale or
proper utilisation on works of old and full grown fuel and timber trees on
lands in charge of the Public Works Department.
Executive Engineers are however authorised to grant without auction

lease of usufruct of trees, grass, etc., to the village Panchayats and other
bodies as specified in the rules in Appendix ‘X’. Such lease may be sold in
public auction only after Rule 1, A and B of the said rules have been invoked
and no grant of lease can be made thereunder.
345. In the case of leases for 1 year or less as soon as the bid is
knocked down (i) 25 per cent of the purchase value shall be collected. Balance
75% amount shall be collected as follows from the date of knocking down the
bid :
25% : within a week,
Another 25% : within two weeks,
Balance 25% : within four weeks
The security for due fulfillment of the lease shall be 5% of the

purchase value. However, in respect of village Panchayat no security shall be
collected. In case the Panchayat fails to fulfill lease conditions, the penalty
shall be as in the case of General deeds and shall stand recoverable in usual
way.
If these payments are not made in due time the right should be resold
then and there or fresh tender notices issued. Failure to observe this rule may
result in loss to Government, for which the officers concerned will be held
primarily responsible.
Note (1) : Before confirming sales, the officers entering into agreements
should make careful enquiries regarding the solvency of the
successful bidder.
Note (2) : Deleted.
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346. (1) Agreements for the sale of grass and usufruct of trees shall
be drawn up in the prescribed forms vide Appendix-X with necessary
modifications, when the amount of the lease for the whole period covered by
the agreement is more than Rs. 5000 and the period exceeds one year; in the
case of other such leases, no agreements need be taken and it will be sufficient
if the conditions of the sale and of the enjoyment and the penalties for the
infringement thereof are published at the time of the sale and communicated to
the successful bidders. For leases of grass and fruit trees to Village
Panchayats, however agreements in the form referred to above shall be
executed in all cases irrespective of the amount and the period of the lease,
together with a supplemental agreement in the form given in the same
appendix to this Code.
(2) The agreements, except those taken in the cases noted vide (a) and
(b) below should be stamped, under article 35(a) (ii), or (iii), as the case may
be, of Schedule I of the Stamp Act, in respect of the amount of rent payable
annually under the lease, and also under article 35(c) in respect of the amount
deposited by parties (other than the Village Panchayats), as security for the due
fulfillment of the conditions of the lease, the amount of stamp duty being
borne by the lessee.
(1) In the case of leases to villages panchayats in which the annual

installment to be collected is Rs. 5000 or less or in which the
period of lease is for one year or less whatever the annual rental
may be, and
(2) in the case of leases to other parties in which the annual

installment to be collected is Rs. 5000 or less.
II. Rents of buildings and lands.
347. The rules relating to rents of public buildings and lands will be
found in chapter III of this code and paragraphs 261 to 273 of the Telangana
State Public Works Account Code.
III. Navigation Revenue.
348. The rules relating to the use of canals and public ferries and the
scale of fees chargeable on account of registration, licenses wharfages,
demurrages and others are contained in the notifications and navigation rules
framed under the Canals and Public Ferries Act of 1890, published separately
and issued to the divisions concerned vide also paragraph 254 of the
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IV. Rents and freights of Boats and other Floating Plant.
349. The detailed rules relating to the assessment and recovery of

the rents of boats and other floating plant in Public Works Divisions will be
issued from time to time. It will be the duty of the Executive Engineer to see
that the rents assessed are realised in accordance with the rates fixed by
Government from time to time.
V. Public Works Department Toll-Gates.
350. The right to collect on Government roads will ordinarily be

leased out under the orders of Superintending Engineers of circles either by
public auction or by inviting sealed tenders, according to the circumstances of
each case. The Engineer-in-Chief / Chief Engineers may at his discretion run
them departmentally in particular cases for special reasons.
F – MISCELLANEOUS
I. Maintenance of Ferry Boats
351. Deleted.
I A. Bridge over Irrigation Canals and Channel
352. A. If the construction of a new irrigation channel interferes

with an existing public right of way, the cost of construction and upkeep of the
bridge to a standard adequate to the requirements of normal road traffic from
time to time shall be met from irrigation funds. In cases where such bridges
have to be improved or reconstructed in order to meet the requirements of
increased traffic the entire cost should be met by the Irrigation & Command
area Development Department irrespective of the question whether the bridge
is structurally sound or not, or whether the roadway interrupted is a
maintained road, a puntha or a cart-track etc., subject to the condition that the
Irrigation & Command area Development Department is satisfied that such
reconstruction or improvement due to increased traffic is really necessary.
B. On existing canals, where a new bridge / culvert is required or

existing bridge/ culvert is widened, the expenditure will be met by the
concerned department. The construction should be taken up with the
concurrence of the Irrigation & Command area Development Department.
C. The maintenance of the bridge/culvert constructed either under the

circumstances A and B will be done by the Department/ Body owning the
approach roads.
201
II. Supply of Medicines.
353. Deleted.
III. Store Keepers
354. Deleted.
G – RULES FOR DIVISIONAL WORKSHOPS
355. The divisional workshops may be treated as a distinct divisions

or sub-division, or they may form a portion of a sub-divisional charge.
356. No work should be undertaken in workshops of the department

other than required for various branches of the department except under some
general or special order of Government.
357. No work is to be undertaken for local bodies and private parties

before the whole estimated cost including all charges for supervision, profit,
etc. that may be leviable under the rules for the time being in force, has been
paid to the General Superintendent or Executive Engineer, or into a
Government treasury to the credit of the Public Works Department. This rule
may be relaxed at the discretion of the General Superintendent or Executive
Engineer in the case of Government officers where full recovery is not open to
doubt. In such cases a rough estimate of the probable cost must be prepared in
advance and the officer concerned required to give an undertaking that he
agrees to pay the actual charges in full on completion of the work. In all cases,
before starting work, an undertaking should be procured from the party
concerned that it will not hold the department responsible for loss by fire or
theft or any other factor which could not be foreseen when the estimate was
prepared. In cases where it is found that the original estimate is likely to be
appreciably exceeded, a revised estimate should be prepared and the procedure
outlined above adopted.
H - TRANSFER OF CHARGES
I. General
358. An officer must not delay making over charge after the arrival
of the relieving officer; nor must he without the permission of his immediate
superior officer, leave the station before the arrival of his successor. The
relieving officer will take up the expenditure of cash and stores from and for
the first day of the month during which the relief took place, and submit the
next monthly accounts in the same manner as if he has been in charge during
202
the whole month. But the relieved officer remains responsible that proper
explanation is forthcoming for transaction during his incumbency.
359. A register of incumbents of charges should be kept in every

Divisional Office showing the period of incumbency of each officer who has
held charge of the division and of the several subdivisions, and, in each sub-
division office, a similar register of the incumbents of sub-division only.
II. Executive Engineers and Sub-Division Officers.
360. The cash book or imprest account should be closed on the date
of transfer and a note recorded on it, over the signature of both the relieved
and relieving officers showing the cash and imprest balances and the number
of unused cheques made over and received in transfer by them respectively. A
copy of this note, together with the following documents, should be forwarded
the same day to the Superintending Engineer in the case of divisional or the
Executive Engineer in the case of sub-divisional charges:
(1) Transfer report, being used in the case of Sub-divisional

charges.
(2) Receipt of stores, tools and plant under the immediate charge of
the relieved officer, Forms A and B being used for divisional
and sub-divisional charges, respectively.
(3) A detailed report on the state of surveying and mathematical
instruments. In the case of transfer of divisional charges this
report should be in respect of instruments at the headquarters
only.
The receipts of cash and stores balances should be prepared by the

relieved officer, but the relieving officer should note any inaccuracies therein
so that the Superintending Engineer or the Executive Engineer, as the case
may be, may pass such orders in respect of any deficient articles as may be
necessary. A copy of the receipts may be given to the relieved officer, if
desired by him.
FORM A
Received in transfer from A.B., formerly Executive Engineer Division

the stores in his personal charge as detailed in the annexed list.
The balance returns of the store and tools and plant in charge of all
Sub-divisional Officers for the year ending on record and the divisional store
returns have been prepared to end of.
C. D.,
(Station and date) Executive Engineer Division
203
FORM B
Received in transfer from A.B., formerly officer in charge, sub-

division, the store and tools and plant which have been in his personal custody,
as detailed in the last balance return and accounts of receipts and issues to
date.
The returns for the year ended ………. and for the month of ……….
For the whole subdivision have been submitted to the Executive Engineer, and
the account of daily receipts and issues for the current month has been written
up to date.
C.D.,
(Station and date) Relieving Sub-Divisional Officer.
361. The relieved officer should further give the relieving officer a
list and memorandum showing all the works in hand and the orders remaining
to be complied with and of such matters as particularly require his attention,
with full elucidation of any peculiarity of circumstances or apprehended
difficulties. He should also furnish the relieving officer with a complete
statement of all unadjusted claims, with the reasons for their not having been
adjusted in the course and a report as to any complication likely to arise owing
to their non-adjustment.
362. On assuming charge, an Executive Engineer will make it his

business to acquaint himself with the works in progress in the division; he will
examine the state of the accounts and inspect the stores. He should mention
specially in his transfer report whether the accounts may be considered fairly
to represent the progress of work. A Sub-divisional Officer should in addition
count, weight, or measure selected stores in order to test the accuracy of the
returns, and should minutely examine the work in progress as to their quality
and as to their accordance with the sanctioned plans and estimates. He will
report to his superior anything irregular or objectionable that may come
officially to his notice. In cases where the relieved and the relieving sub-
divisional officers or Executive Engineers are present to hand over and take
over, the transfer of charge will be held out to be complete only after all the
stores and tools and plant in the personal custody of the relieved Sub
Divisional Officer or Executive Engineer are actually counted, handed over,
and taken over. The Superintending Engineers concerned shall, under
paragraph 513 of the Telangana State Public Works Account Code, allow them
such time as is reasonably necessary for such counting, handing and taking
over. In a case however where the relieved officer cannot be present to hand
over either by reason or serious illness or sudden death, an immediate
verification of the stores in his personal custody should be arranged for by the
officer taking over charge under paragraph 365 of the Telangana State Public
204
Works Department Code. If the relieved officer is unable to be present on
account of serious illness, he shall be required to nominate a person who will
represent him during such verification and sign for him for the correctness of
the check. If, on such verification any, deficiency is noticed the officer, who
left the charge suddenly on account of illness, shall be held responsible for the
deficiency, unless, after his recovery from illness, he is able to account for it
from the accounts or other records maintained by him . If the charge taken
over is that of a deceased officer, such deficiency if any, shall be written off by
the competent authority.
363. In the case of the transfer of a division, the report of completion

of transfer should, except in special circumstances, be submitted within a
fortnight of such transfer. In the case of any disagreement between the relieved
and relieving officers, a reference should be made to the Superintending
Engineer.
364. The transfer of a sub-divisional charge should, on receipt by the

Executive Engineer, be scrutinized by him, any remarks necessary being
entered in the column provided for that purpose and returned to the Sub-
divisional Officer who, after acting on the orders received, should return it to
the Executive Engineer for record in the divisional Office. The Executive
Engineer is responsible for seeing that the transfer of charge is conducted
properly and for reporting to the Superintending Engineer any points on which
orders are required.
365. In the case of a divisional or sub-divisional charge becoming

vacant by the death or sudden departure of the officer in charge, the next
senior officer of the department present should assume charge and take action
as above prescribed, forwarding to the Superintending Engineer or Executive
Engineer, as the case may be, the receipts which would otherwise be given to
the relieved officer.
III. Other Officers.
366. In the case of transfers of charges other than divisions and sub-
divisions the Executive Engineer should issue instructions as to the work to be
jointly inspected by the relieved and relieving officer.
Note:- In the case of all transfers of charge of sub-division and section detailed
list of the component parts of heavy plant and machinery always be
included among the transfer papers and that if, for any reason it is not
possible to verify these lists at the actual time of transfer, they should
be verified immediately afterwards by the relieving officer, who in
case of any avoidable delay, will be held responsible for any
deficiencies.
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CHAPTER – V
IRRIGATION, NAVIGATION, EMBANKMENT AND DRAINAGE

WORKS
A – INTRODUCTORY
367. Under the Devolution Rules, Irrigation, Navigation,

Embankment and Drainage works have been classified as reserved State
subjects.
Classification of Irrigation Schemes
Basic norms for classification of Irrigation Schemes are modified with

reference to the physical parameter of the scheme, in view of the directions
from Govt. of India.
(i) Schemes having Culturable Command Area (C.C.A) of more
than 10,000 hectares are classified as major scheme.
(ii) Schemes having Culturable Command Area (C.C.A) from 2000
hectares to 10,000 hectares are now classified as medium
schemes.
(iii) Schemes having Culturable Command Area (C.C.A) less than
2000 hectares are classified as minor Irrigation Schemes.
368. Large works are usually financed from plan, external

assistance, grants and loan funds, and the State Government can borrow
money in the open market, with the sanction of the President, wherever
required.
369. The capital sums spent in the past by the President on the
construction of irrigation, navigation, etc., works are treated as advances to the
State Governments and carry interest. In the light of this explanation it will be
clear that the Government of India have, even under the changed condition
after the reforms, a statutory responsibility in regard to, and a very real interest
in the major irrigation works in the various states subject to such rules and
orders as may be issued by the Government of India in regard to the works
dealt in this Chapter, more specially those which are beyond the powers of the
State Government, the following rules are applicable. Any amendments issued
by Government of India are applicable as directed therein.
206
B – WORKS FOR WHICH CAPITAL AND REVENUE ACCOUNTS ARE KEPT
I. Production and Unproductive Works — Definitions
370. Deleted.
371. Deleted.
372. Deleted.
II. Conditions relating to Productive Works
373. Deleted.
III. Unproductive Works
374. Deleted.
IV. Classification
375. Deleted.
376. Deleted.
377. Deleted.
V. Principles for determining what expenditure is chargeable to Capital and

what to Revenue.
378. Irrigation and navigation works are generally of a revenue

producing character. Large works being usually financed from borrowed
money, it is essential to see how they are working and for this purpose a
Capital and Revenue account has to be maintained showing the total cost of
construction, extensions and improvements, as well as the gross revenue and
the cost of working and of maintenance.
379. The principles to be observed in deciding whether an item of

expenditure should be charged to Capital or to Revenue are as follows :
(a) Capital bears all charges for the first construction and equipment of
a project, as well as charges for maintenance on sections not opened for
working and charges for such subsequent additions and improvements as may
be sanctioned under the rules by competent authority.
207
It may also bear charges on account of restoration of damage caused by
extraordinary casualities, such as flood, fire, etc. and such charges should be
recorded under a relevant head of account.
(b) Revenue bears all charges for maintenance and working expenses,
which embrace all expenditure for the working and upkeep of the project as
also for replacements and for minor additions or improvements, as it may be
considered desirable to charge to Revenue instead of increasing the capital
cost of the undertaking.
(c) In the case of renewals and replacements of existing works if the

cost really represents an increase in the capital value of the system and
exceeds the cost of the original work by Rs.1,00,000/- the cost of the new
work should be divided between Capital and Revenue the portion debited to
the latter account being the cost of the original work, which should be
estimated if the actual cost is not known, and the balance charged to capital. In
other cases, the whole cost of the new work should be charged to Revenue.
Thus, a renewal which does not represent a substantial improvement, of the
original works but which is in all material essentials the same as the latter,
although it may exceed the cost of that work by more than Rs.1,00,000/-
should not be charged to Capital but to Revenue account.
(d) When the construction estimate of a project for which a separate

Capital account kept is closed, the expenditure on works of extensions will be
charged thus :
(i) Estimates exceeding Rs.1,00,000 for (1) works which are in

themselves directly remunerative, such as new distributaries, minors
or works for increasing the canal discharge, and (2) works which are
necessary for the full development of a project, including extension
and development but which are not in themselves directly
remunerative shall be charged to the Capital account.
(ii) Estimates amounting to Rs. 1,00,000 or under shall be charged to

the Revenue account under extensions and improvements.
(iii) All estimates for works which are neither remunerative in

themselves nor considered necessary for the development of the
project shall be charged to the Revenue account under extensions
and improvements.
(e) Where outlay is of a nature under these rules does not pertain to
Capital, it is not, under any circumstances and whatever its magnitude to be
charged to Capital.
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(f) The cost of maintenance and repairs of Irrigation Project physically
completed and put into use even though the remaining items of the main
project of which they form a part are still in progress or works account relating
to which are not closed should be charged to the Revenue Account.
VI. When Capital and Revenue Accounts should be kept
380. Capital and Revenue accounts should be kept of all new

irrigation and navigation works whether entirely constructed or merely
remodelled and restored by Government, the estimated capital outlay on which
more than Rs. 100 lakhs inclusive of establishment and tools and plant
charges, and of works costing less than Rs. 100 lakhs in case the Government
specially order to that effect, provided there is good reason to anticipate that
the revenue derived there from will more than cover the working expenses,
direct and indirect.
381. If for any reason a project of which the estimated capital outlay
is over Rs. 100 lakhs is considered to be of insufficient importance to justify
the maintenance of a Capital account or if any difficulty be anticipated in
ascertaining the correct revenue it may with the sanction of Government, be
classed as a work for which neither Capital nor Revenue Accounts are kept.
C - WORKS FOR WHICH ONLY REVENUE ACCOUNTS ARE KEPT
382. There are no works of this class in the Telangana State.
D - WORKS FOR WHICH NEITHER CAPITAL NOR REVENUE ACCOUNTS ARE

KEPT
383. Deleted.
E – MINOR IRRIGATION WORKS

IRRIGATION LESS THAN 200 ACRES
384. All Minor Irrigation works such as restoration and maintenance

are under the control of Irrigation & Command Area Development
Department.
F – INVESTIGATION OF NEW IRRIGATION SCHEMES
385. Irrigation & Command Area Development Department will

take up investigation of all irrigation schemes.
386. Proposal for any Minor Irrigation Scheme shall be initiated by

the Executive Engineer concerned after hydrological clearance by the
Committee headed by the Engineer-in-Chief and Revenue opinion by the
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Collector should be sent to the Superintending Engineer/ Chief Engineer /
Engineer-in-Chief for Administrative approval. The Superintending Engineer/
Chief Engineer / Engineer-in-Chief will refer such schemes which are beyond
their competency, to the next higher authority/Government for administrative
approval.
387. Deleted.
388. Deleted.
G – DEBIT OF EXPENDITURE ON INVESTIGATIONS
389. Expenditure on the investigation of a new irrigation project

should be accounted for under the relevant head of account The other minor
heads "Establishment and Tools and Plant" are intended for record of charges
of the cost of establishment and tools and plant employed on such
investigation. When the projects are actually taken in hand, the Accountant-
General makes the necessary adjustments to transfer such expenditure to the
Capital account if such account is kept for the work.
H – PREPARATION OF PROJECTS-IRRIGATION WORKS – PRELIMINARY

PROJECT REPORT
I. General
390. The preliminary investigation of a project by the Irrigation &

Command Area Development Department should be limited to the collection,
inspection, preliminary field work and enquiry, of the data required for
arriving at an approximate estimate of cost and at a decision whether the
project is likely to be feasible and should be further investigated with a view to
its eventual execution.
The report on the preliminary investigation should include a general

description of the proposed work and an approximate estimate of the cost of
the project and if the complete investigation of the project is recommended a
general description of the line of the investigations to be made and an estimate
of their cost considering the work to be done in all the departments concerned
and not only in the Irrigation & Command Area Development Department.
The following points should be dealt with particularly in the report:
(a) the quantum of water available, having regard, when necessary,

to the possible claims of other States to the interest of existing irrigation under
the source proposed to be tapped whether in this or in the other State and to
the rights of other riparian owners of Lands Irrigated Lower down ;
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(b) the approximate extent of the ayacut of the project and its general
location;
(c) the existing sources of irrigation in the proposed ayacut (Eg.,
tanks, old wells), the suitability of the soil for irrigation ;
(d) the rainfall and its distribution throughout the year;
(e) the level of sub-soil water at various seasons as indicated by

wells in the proposed ayacut ;
(f) the nature of the crops to be irrigated, the duty of water at the
field and at the head works and the allowance made for seepage and
evaporation in the channels ;
(g) a description of the distributary channel in which, in the case of

larger works, should be accompanied by a longitudinal section ;
(h) any measure which may be necessary for the protection of the
ayacut from floods from outside it, such as river flood banks ;
(i) the existing drainage facilities in the ayacut and the works to be
undertaken ;
(1) to ensure that the drainage courses are made sufficient to carry
off not only the floods which occur from time to time owing to
local rainfall but also the additional water which will be placed
on the land by the proposed project ;
(2) to enable the drainage water from the fields in the ayacut to
reach the drainage courses without having to pass over
cultivated land;
(j) the adequacy of the existing communications and the provisions

of additional communications such as ayacut roads etc; and the agency by
which they should be provided ;
(k) a rough estimate of the cost of special staff in the various

departments concerned ;
(1) for making a complete investigation,
(2) for carrying out the works, and
(3) for expediting the development of irrigation after the works are
completed.
211
(l) the sources from which labour can be obtained ;
(m) a description of the healthiness of the tract in which the works

are to be carried out and the need for and cost of special measures to safeguard
the health of those to be employed on the construction of the works, and of
housing accommodation and other amenities for them.
In the case of a storage work, the report should include:-
(n) a general description of the catchment ;
(o) the run-off at the site of the proposed reservoir with data on
which the available supplies are calculated ;
(p) the approximate capacity of the reservoir ;
(q) a general description of the soil and sub-soil of its bed on

porosity of the bed ;
(r) the materials of which it is proposed to construct dam ;
(s) a longitudinal section and a few cross-sections of the dam with

sketches of the profiles proposed for adoption.
(t) a general description of the soil and sub-soil at the site of the
proposed dam and their porosity, the suitability of the foundation of the
proposed dam and the possibility of leakage under it or round its flanks ;
(u) the proposed surplus works ;
(v) the materials required and those available for the construction
and the localities from which they can be obtained ;
(w) a recommendation whether an examination of the site by a

geological expert is necessary or not.
(x) Resettlement and Rehabilitation : As per the guidelines contained

in the National Policy on R&R of project affected families and as per the
executive instructions issued1 by the State Government from time to time.
(y) Environmental Impact Assessment and Environmental

Management Program (EIA & EMP) and afforestation : (See Appendix
XXVI).
212
For all River Valley Projects including hydel power, major irrigation
and their combination including flood control, it is necessary to obtain
environmental clearance from the Central Government or State Government
departments/ agencies, for the necessary clearances and permits as per the EIA
notification 2006 and as amended from time to time.
(z) Power : Present status of power generation, impact of the

proposed project on the present status of power and any proposal for its
modernization etc.
The report should also include a preliminary financial forecast

including an estimate of the rate of water cess, which will have to be charged
in order to make the project remunerative.
Provision being made for the acquisition of land and the execution of
channels at the cost of Government and for any works that may be necessary
to ensure adequate protection from floods and drainage of the land to be
irrigated.
391. Should it be decided that a complete investigation should be

undertaken, a fuller investigation of all the points mentioned in paragraph 390
should be undertaken and reports, plans and estimates should be prepared with
full details as required under paragraphs 392, 393, 395 and 396 below.
Levels must be taken in sufficient details over the whole area.
The ayacut should be definitely fixed by the Irrigation Department and

Revenue staff on the assumption that all the ryots concerned will agree to have
their lands included in the ayacut after making due allowance or the
reservation, if necessary, of land for new roads, village sites or other public
purposes.
Field channels with related structures should be constructed at Project

cost in all Projects, in such a way that water can be conveyed to the farmers'
fields so as to motivate them to take up systematic land development.
In I.D. localized areas, field channels with related structures should be

constructed beyond the 5 ha. limit and up to each individual holding within the
outlet command.
In wet localized areas, field channels should be provided up to the

commanding point of each Survey Number or 5 ha. limit whichever is less.
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It shall be lawful for land holders under a pipe outlet, to agree to
establish an irrigation system on their lands without payment of any
compensation for the land occupied by such a system.
While taking up the construction of field channels, the requirements of

Warabandi should be kept in view.
After construction, the field channels together with related structures

should be handed over to the concerned Water Users Associations for their
safe custody, operation and maintenance.
Guide Lines for Design and Construction of Field Channels
The construction of field channels involve:
(a) Excavation of field channels, and

(b) Construction of related structures.
The following points should be kept in view while constructing the

field channels.
(a) Alignment of field channels:
The alignment of the field channel is determined by both topographic

and cadastral considerations. In areas of particularly marked relief, topography
may be the controlling factor. It is no doubt desirable to take the field channels
on the ridge but this often results in cutting across the holdings which are
resented by the farmers. It is possible to follow field boundaries in aligning the
field channels and it is desirable that this be done wherever practicable.
Whenever a field channel is to be aligned along a minor, the field

channel should be taken as far away from the minor as possible. If the field
channel is too close to the minor, there will be a tendency on the part of the
farmers to cross bund the minor or cut a breach in the bank to divert additional
flows into the field channel. The field channel system is to be so laid out as to
serve each individual survey number and holding where convenient, with
minimum channel length and the layout of the field channels should, as far as
practicable, be finalized in consultation with the farmers.
The capacity of the field channels should be adequate to cater to the

needs of water distribution.
There are two possible methods of water distribution:
i. Continuous delivery to all holdings or major sub areas, and
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ii. Turn system or Warabandi, wherein only one or at the most two
sub-areas are irrigated at any time, these areas together taking the
entire flow from the outlet.
(b) Structures :
The structures such as drops, distribution structures etc., should be

provided where required, to get the required grade in the bed of the channel
and for diversion of flow.
These should be low cost ones preferably made with locally available
materials and skills.
The structures may be standardized for (i) upto 0.5cusec and (ii) above
0.5 cusec upto 1.0 cusec.
In formulating all Major Irrigation and Multipurpose projects, the

guidelines issued by the Central Water Commission, Ministry of Water
Resources, Government of India and relevant Indian Standard Codes shall be
followed.
Localization and Cropping Pattern :
Localization of proposed ayacut and cropping pattern for Scientific

Water Management for Major, Medium and Minor Irrigation Projects shall be
done after necessary survey and preparation of block command maps.
Cross Masonry works :
I. a) Bridges shall be provided generally for all the existing roads and
recognized cart tracks and where agricultural lands cut off from the villages
due to excavation of irrigation canals.
b) Where provision for construction of bridges etc; does not find a

place in the overall phase estimate, prior approval of the Government shall be
obtained.
II. a) In cases where the ryots or Mandal Praja Parishads or other

beneficiaries come forward to bear the entire cost of bridge, such cases can be
considered on merits taking into account the feasibility, technical soundness
and other aspects.
b) Bridges may be sanctioned and constructed when the cost of

diversion road including land acquisition is more or less the same as that of the
215
cost of the bridges for which a provision in the overall project estimate is
available.
III. a) There shall be double/four lane bridges for the R&B, Zilla Praja
Parishad, Mandal Praja Parishad and Gram Panchayat roads at crossings of
irrigation canals and drains of irrigation Department.
b) There shall be single lane bridge across irrigation canals at the

crossings of cart tracks.
c) Regarding location of bridges on other minor canals the

departmental authorities shall consult concerned authorities of R&B, Zilla
Parishads etc. and decide the issues.
The chief markets for the agricultural products of the district as well as
the existing trade routes and railways should be enumerated and definite
proposals made as to the additional communications and facilities for
marketing required as well as the agencies by which these should be provided.
The report on the complete investigation should include a revised

financial forecast. It is very necessary that the local Irrigation and Command
Area Development Departmental Officials should exercise very careful
foresight in framing estimates of the cost of works.
It is the duty of the Superintending Engineer and Executive Engineer

in preparing or scrutinizing an estimate to consider carefully the local
conditions and the details of the methods by which it is proposed to carry out
the work and to satisfy himself that the estimate make adequate provision for
all requirements which can be foreseen.
The exercise of special care is necessary in the case of estimates for

productive work since the decision to proceed with them greatly depend on the
estimated cost of carrying them out.
392. A general description of the proposed works should follow,

including the sources from which the supply of water is to be drawn, the
quantity of water available at different periods of the year, and the quantity it
is proposed to utilize, also the character of the sediment brought down whether
likely to fertilize or the reverse, the area of land commanded, the average area
usually cultivated, and the area probably irrigable; the lengths of main
channels and distributaries and, if navigation be also contemplated, the length
of the navigable portion.
216
The quantity of water allotted to each main channel and the area
irrigable there from in tabular form, the dimensions of the channels and the
works on each being entered in the register.
The reasons for the adoption of the particular scheme recommended in

preference to any other; and a full account of the cases on which realignment
of channels and other portions of the design have been projected with a careful
analysis of any engineering questions involved.
The question of labour and the sources whence it is obtainable, and the
probable effects of the operations on the existing rates.
The localities where materials for construction are obtainable shall be

investigated.
The methods proposed for carrying out the work, and the establishment
probably required.
The executive division into which it is proposed that the works should
be divided and the time which will probably be occupied in construction.
In the case of projects which require the sanction of the Government

and for which Capital and Revenue accounts will be kept, the returns expected
from work and the basis on which they are calculated.
II. Particular instructions as regard Storage Projects.
393. The report should, in addition to the information specified in

paragraph 392, give the area of the tank, and contents when full, the area of
land commanded and irrigable, the length of the dam, its maximum height,
materials of which it is proposed to construct it, length of surplus weir or
weirs, and the mode in which the water is to be let off for irrigation. The
question of the available water-supply, number of times the reservoir will
probably fill during the year, rainfall and proportion flowing off the
catchment, character of soil and general slopes of the country, losses by
evaporation and absorption and issues of compensation water, quality of the
water, depreciation of storage capacity owing to silt deposit, etc., should be
fully dealt with, as well as the quantity of flood water for which provision
must be made, and the water way of the escape weirs.
III. Irrigation Projects affecting Indian States.
394. Deleted.
217
IV. Embankment (Flood protection works)
395. In the case of new lines of embankment it is necessary, that the

report should show clearly the financial responsibility of Government in
connection therewith and the manner in which it is proposed that the outlay
shall be recovered.
V. Project Estimates
396. The complete estimates for a project should include indirect as

well as direct charges. The main headings are as follows:
Direct charges
1. Works (including surveys and special tools and plant),
2. Establishment (including leave allowances.)
3. Tools and Plant (ordinary).
4. Pensionary charges.
Indirect charges
Capitalization of abatement of land revenue on area occupied by works

calculated at twenty years purchase.
The items included under the head "Works" should be classified under
the prescribed main and sub-heads of account. The cost of surveys including
expenditure incurred, prior to the submission of the project, should be
included in the estimate.
Provision should be made in the estimate for establishment tools and

plant and pensionary charges at the rates as prescribed by the Government
from time to time and same should be credited to the relevant head of account
on the total expenditure charged debiting to the estimates at the time of closing
of annual accounts of the year.
Pensionary charges :
(a) In the case of large projects for which special establishments

are employed and charged to the projects, such percentage as
may be fixed by the Government from time to time on the total
salary and leave allowances of the pensionable establishment
employed on the project and the rates prescribed by the
Government from time to time may be adopted.
218
(b) In the case of small projects or open capital works which are
carried out by the regular Public Works Department
establishment and which in consequence are debited with the
prorata charges for establishment calculated under the rules in
Appendix 7 to the Telangana State Public Works Account Code,
such percentage as may be fixed by the Government from time
to time on the gross establishment charges.
Note:- The term "Pensionable Establishment" referred to in (a) above also

includes such portion of the temporary staff which may be estimated
by Government to have the likelihood of ultimately being made
permanent / regular. Provision should also be made in the estimate of a
project for which capital and Revenue accounts are kept for the levy of
one percent on the estimated works outlay for audit although this levy
is made only in the proforma accounts of the works and not in the
regular accounts of the State.
Note 1 : Deleted
Note 2 : In the case of irrigation projects for which neither capital nor Revenue
accounts are kept, it is unnecessary, except in the case of large surveys for new
irrigation projects referred to in rule 13 of Appendix 7, Telangana State Public
Works Account Code, to enter provision for establishment and tools and plant
in the estimate unless or any reason, it may be deemed desirable to do so in
order to forecast the ultimate result of the project.
VI. Sanction to Projects
397. The powers of sanction of the State Government have been

defined in Chapter VI of this code.
It is open to the State Government to seek the advice and assistance of

the Central Water Commission (C.W.C) of the Government of India even in
regard to project wholly within their own powers of sanction. Such
consultation may be held informally between the State Government (or their
responsible officers) and the C.W.C.
398. Superintending and Executive Engineers to the extent specified

in paragraphs 423 (a) and 432 (a) of this code are authorised to sanction
detailed working estimates against the provisions under each head sanctioned
in the project. For its purpose ascertained savings in the provision for works
may, subject to the limitations imposed in paragraph 182 and the rules issued
by the Government of India, be transferred from one sub-head to another of
the same main head under the orders of the Superintending Engineer, and from
219
one main head to another under those of the state Government except that
savings under the head "Distributaries" may not be diverted to any other head.
Note:- As audit of the charges for establishment and tools and plant
(Ordinary), is not conducted against the provision made in project
estimates, such provision will not be available for transfer to other
heads.
“A Superintending Engineer/Chief Engineer/Engineer-in-Chief may

transfer savings from funds released for one item to another item in the same
project within the sanctioned estimate in respect of works costing Rupees one
crore and below.”
In all other cases, the diversion of savings from one part of the projects
to another part should be done with the prior approval of the Chief Engineer
provided that
(i) Such diversion from one item of the project to another item within
the same project should not raise the approved estimate of the latter item
whether the powers to such diversion vest in the Superintending Engineer or
with the Chief Engineer; and
(ii) Such diversions should not apply to the savings under the items
"Unforeseen works" "Contingencies" and "Establishment" charges in the
estimate of works.
VII. Closure of Construction Estimate (Productive and Unproductive)
399. It is not possible to define exactly the period at which the

construction estimate of an “Irrigation or Navigation” work for which capital
accounts are kept should be closed; but unless specifically ordered otherwise,
it should be closed as soon as the project is practically in full operation,
although there may be works such as drainage cuts protective embankments,
distributaries, etc., provided in the construction estimate which it is not
desirable or economical, to construct at once.
A date for the completion of the construction, on which the sanctioned

loans unless extended, must be assigned with each sanction.
Note:- Executive Engineers are empowered to sanction the extension of the

dates of completion of works estimates for which have been sanctioned
by the State Government, or the Chief Engineer for Irrigation, as the
case may be, under the Open Capital Accounts Rules, a report of each
such sanction by them being made to the Superintending Engineer.
220
Where part of irrigation project is physically completed and put into
use while the remaining items are still in progress, the accounts of such works
should be provisionally closed and the necessary completion report thereof in
the form prescribed should invariably be submitted, in duplicate, to the
authority who has sanctioned the original project after the part ‘A’ of the form
is duly filled in. Such completion reports need to be submitted through the
Audit only in cases where the expenditure has or is anticipated to exceed the
sanctioned estimate and the Executive Engineer is not empowered to deal with
the excess. After being noted, it should be returned to the Executive Engineer
concerned for completion of part ‘B’ of the form and resubmission for record.
The maintenance and repairs charges of such irrigation projects should be met
from the ordinary repair grants under the relevant head in respect of plan
works for which Capital accounts are kept.
Note:- The above rule does not dispense with the necessity of submission of
the formal completion report to the audit office for verification on the
closure of the construction estimates.
400. It is necessary to make provision for expenditure debitable to

capital, after the closing of the construction estimate of an irrigation project.
The following rules govern this subject :
I. Works, which it may be necessary to construct after the closing of

the construction estimate of the project for the full development of the project,
but which are not directly remunerative.
(Examples – Drainage cuts, protective embankments over bridges,

inspection houses, etc.) and works which are directly remunerative in
themselves (Examples :- New distributaries facilities for navigation works to
increase the canal discharge etc.).
II. No expenditure shall be incurred except under the orders of the

competent authority and within the budget provision.
VIII. Completion Reports
401. When the construction estimate of a project is closed, a

completion report of the project should be submitted for approval to
Government within 12 months or such earlier period as the Chief Engineer
may prescribe comprising the following documents:
(a) A statement (Schedule – A) showing main heads and sub-heads of

the capital account, the actual expenditure of works completed upto the date of
the closure of the construction estimate.
221
(b) A Statement (Schedule B) of works which are within the scope of
the sanctioned estimate and of which detailed estimates have been prepared
and sanctioned by competent authority but which were incomplete or had not
been begun on the date of the closure of the construction estimate.
(c) A Statement (Schedule C) of works sanctioned between the date of

closing of the construction estimate and the time submitting completion report.
(d) A Statement (Schedule D) of work for which no estimate have been

sanctioned up to the date of the submission of the completion report but
probable expenditure on which can be foreseen and which are necessary to
complete the Project.
(e) A Statement (Schedule E) compiled as a combination of statements

A, B, C and D showing revised forecast of expenditure. This statement should
also shown for purposes of comparison of the sanctioned estimate by main
heads and sub-heads of the Capital account.
(f) A report on the works executed upto the time of the closure of the
construction estimate. This report will discuss the financial results already
attained and expected in the future and the general prospects of the project and
should be accompanied by forecast financial statements I-IV based on
Schedule –E above i.e. on the total anticipated ultimate expenditure on the
project.
(g) An index map showing the canals and distributaries as completed.
These documents (both in hard and digitalised form) should ordinarily

be submitted within twelve months of the closure of the construction estimate.
If this not found possible within the period specified, a report should be made
to Government within this period stating the reason for delay and when the
documents may be expected.
Note 1 :- It is essential that all important uncommenced works which were

within the scope of the sanctioned estimates should be included in
schedule B, C or D as the case may be except that works included in
a substantial sanction of the project which may have been
abandoned, even though provisionally, may be omitted, provided
that the total amount of the sanctioned estimate, as entered in
Schedule E is reduced by the aggregate assumed cost (including
contingencies) of the works included in that section.
In all cases, a date for the completion of the work must be assigned
before sanction is accorded and the sanction, unless extended, will lapse on
that date. In the case of works, the estimates of which have been sanctioned
222
by Government extension may be sanctioned by the Superintending
Engineer/Chief Engineer/Engineer-in-Chief a report of each extension being
made to Government.
Note 2 :- The Superintending Engineer will maintain a register of component

works in the case of all the Irrigation works in charge of the
Department in the Circle. The Executive Engineer will maintain a
similar register in the case of all Irrigation works in his division.
402. The Schedule E will be treated as a revised forecast of

expenditure against the sanctioned project. When the expenditure entered in it
is within the powers of sanction of the State Government the completion
report will be passed by them.
IX. Capital expenditure after closure of construction estimate before

submission of completion report
403. In the case of project sanctioned by the State Government they

have full power to incur capital expenditure before the submission of the
completion report.
X. Expenditure after the approval of completion report
404. The State Government have full power to sanction estimates for
further works described in paragraph 400 if, subsequent to the approval of a
completion report, it be found necessary to construct them on each such
works.
Note :- Deleted.
405. The State Government should maintain a register with

reference to each project showing the approval accorded by such authority the
Government of India or the State Government as the case may be, and such
subsequent sanction against Capital and the date when each sanction lapses.
XI. Rules Governing the submission of estimates for and the construction of
irrigation works, the cost of which exceeds the powers of sanction of State
Government.
406. The State Government have full powers in respect of

expenditure in State works.
In respect of National projects, Central assisted projects, the cost of

which is out of sum allocated to the State for the project, the approval for
additional expenditure has to be obtained from the Government of India.
223
CHAPTER – VI
POWERS OF SANCTION
A – POWERS OF GOVERNMENT
I. Fundamental Conditions
407. The powers of the Telangana Government and of authorities

subordinate thereto, in respect of Public Works Expenditure other than on
establishment are detailed in this chapter. Subject to the observance of the
rules prescribed by the Government of India, the Government of India have
full powers to sanction expenditure upon Reserved State Subjects and to
delegate such power upon such conditions as the Government of India may
think fit to any officer subordinate to them. Similarly the powers of
sanctioning Transferred Expenditure and of delegation of such power are laid
down in Section 28 of Devolution Rules and in Constitution of India. The
powers of a State Government in respect of Agency subjects, the State Public
Works Departments / Government undertakings have to take up works of
Government of India, as per guidelines of funding Agencies if entrusted,
keeping the guidelines in view issued by the Government of India in each
case.
408. In all cases in which there is reason to doubt whether any

expenditure is within its competence to sanction in, the State Government
should before sanctioning the expenditure invariably obtain a report from the
Accountant-General showing whether the expenditure is within its powers of
sanction. Any objection raised by the Audit Officer in this respect to any order
issued by a State Government should be submitted for the orders of the
Government, together with a copy of the Audit Officer's Statement of
objection, with the exception that the State Government can, under certain
circumstances, remit disallowances by Audit Officers.
409. A group of works which forms one project shall be considered

as one work, and the necessity of obtaining the sanction of higher authority to
a project which consists of such a group of works is not avoided by the fact
that the cost of each particular work in the project is within the powers of
sanction of the State Government. But this restriction does not apply to the
case of Irrigation projects, the construction estimates of which have been
closed further Capital outlay on which is being incurred under the rules for
open Capital expenditure.
II. Reports of probable excesses
410. Deleted
224
III. Revised State Expenditure
411. From 1st April 1974 the expenditure on works is classified

either “Partially excluded areas-Voted” or “Ordinary areas” charged on
Revenue “or” “voted”.
The agency tracts of Telangana (ITDA areas) have been declared to be

“Partially excluded areas” and expenditure on these tracts has to be provided
for separately in the demand for expenditure.
The expenditure relating to works and repairs on Governor's residences

and the High Court is treated as “Charged on the Revenues of the State”.
Expenditure on Governor’s Residences
Except with the special order of the Government, which must be

obtained in advance, the amount of the expenditure incurred on the
maintenance, improvement, renewal or replacement, of the Official residences
of the Governor shall not in any one year exceed the amount specified in the
budget.
Note :- The term “Expenditure” occurring in the above paragraph represents

actual works expenditure only and does not include the overhead
charges such as charges for establishment and tools and plant.
IV. Transferred Expenditure
412. The relevant sections of the Devolution Rules have been

reproduced below:
“28. (1) The powers of the State Government under the preceding rule
to sanction expenditure, may be delegated by the State Government to an
authority subordinate to it, after previous consultation with the Finance
Department, to such an extent as may be required for the convenient and
efficient despatch to public business.
(2) Any sanction accorded under these rules shall remain valid for
the specified period for which it is given, subject in the case of voted
expenditure, to the voting of grants in each year.”
V. Famine Relief Works
413. (i) The State Government have provided for the establishment
of a statutory fund known as the Telangana State Famine Relief Fund the rules
governing which are found in the Telangana State Famine Relief Fund Act.
225
(ii) The fund may be utilized on
(a) The relief of serious famine and
(b) The relief of distress caused by serious drought, flood or

other natural calamities, or when the fund exceeds Rs.40
lakhs, the excess may be utilized to meet expenditure on
protective irrigation works or other works for the
prevention of famine.
(iii) The State Government have issued a Famine Code for the
guidance of officers and other while employed on famine duty.
VI. Powers of Re-appropriation
414. (1) After grants have been voted by the Legislature —

(a) the Finance Department shall have power to sanction
any re-appropriation within a grant from one major,
minor or subordinate head to another; and
(b) the Member or Minister incharge of a department
shall have power to sanction any re-appropriation
within a grant between heads subordinate to a minor
head which does not involve undertaking a recurring
liability provided that a copy of any order sanctioning
such a re-appropriation shall be communicated to the
Finance Department as soon as it is passed.
(2) The Finance Department shall have power to sanction the

delegation by a Member or Minister to any officer or class of officers of the
power of re-appropriation conferred on such Member or Ministry by clause (1)
(b) above.
(3) Copies of orders sanctioning any re-appropriation which does not

require the sanction of the Finance Department shall be communicated to that
department as soon as such orders are passed.
B - POWERS OF ENGINEERS-IN-CHIEF / CHIEF ENGINEERS
415. The following powers have been delegated to Engineers-in-

Chief / Chief Engineers of all Engineering Departments dealing with Public
Works.
226
I. Sanction to Estimates
(a) Administrative approval
(i) To accord administrative approval to estimates Rs. 100 lakhs

for works, (other than residential buildings and subject to budget
electrical works) in plain and tribal areas availability.
of all Engineering Departments
Note :- In cases where after a rigorous budget scrutiny by

the Government in Finance and Planning
Department a list of new works is approved and
communicated by the Government, to the
Engineer-in-Chief/Chief Engineer and the
Accountant General, in the form of a G.O., the
Engineer-in-Chief/Chief Engineer will have full
powers of administrative approval without any
monetary limit and Government sanction for
individual works will not then be necessary.
(ii) To accord administrative approval to estimates Rs.5.00 lakhs

for Electrical works both for Residential and subject to budget
Non-Residential buildings (first installation, availability
additions, improvements, alterations, etc.).
(iii) To accord administrative approval to estimates Full Powers
for full contribution works. (splitting of work is
not permissible)
(iv) (a) To accord administrative approval to Full Powers

estimates for purchase of Tools and Plant. subject to a limit of
budget allotment and
provision in the
concerned project
estimate.
(b) Purchase and improvements to floating Rs. 10.00 lakhs

plant for which rent or hire is recoverable.
(v) To accord administrative approval to estimates Rs. 5.00 lakhs

for Sanitary works. subject to budget
availability
(vi) To accord administrative approval to Nil
Residential buildings
227
(vii) Estimates for Improvements to Residential Rs. 10,000/-
Buildings subject to the condition that the subject to budget
standard rent of the building, after availability
improvements shall not exceed 10%.
(viii) To accord administrative approval to non Rs.20.00 lakhs
Residential buildings : subject to budget
availability
(ix) To accord administrative approval to the flood Rs.10.00 lakhs.
damage restoration (FDR) (temporary
restoration) & other emergency works
(G.O.Rt.No.198, I&CAD dept., dt.27-3-2015)
(b) Technical sanction :
i) To accord technical sanction to detailed Full powers upto the

estimates for civil works including sanitary amount of
and electrical works. administrative
approval.
Note:- The Engineer-in-Chief / Chief Engineer
concerned should inspect site of works costing
Rs. 1000 lakhs and above, before according
technical sanction.
ii) To accord technical sanction to the flood Full powers upto the
damage restoration (FDRs) (temporary amount of
restoration) & other emergency works administrative approval
(G.O.Rt.No.198, I&CAD dept., dt.27-3-2015) of FDR works.
iii) Sanctioning estimates for maintenance and Full Powers

special repairs to ordinary Tools and Plants and subject to Budget
special Tools and Plants provision.
Note 1 :- Norms fixed by the Government for POLs, repairs and replacements
should be followed.
Note 2 :- Subject to repairs being economical & further with reference to

annual expenditure on hiring of vehicle.
Note 3 :- Subject to the guidelines issued by the Government from time to

time.
228
(c) Excess over estimates :
To deal finally with all excesses of not more than 15% over the
estimates technically sanctioned by him or by subordinates but limited to 10%
over administrative approval.
Note :- The powers relating to passing excess expenditure over original

estimates only and not over revised estimates. (G.O.Ms.No.246,
I&CAD Department, dated 18-2-1975)
(d) Electrical Maintenance Estimates:
To prescribe lump sum provisions for the annual repairs to electrical

installations in civil buildings up to a limit of Rs.50,000/- laid down in
paragraph 147.
II. Re-appropriation of Funds.
Voted Expenditure
To sanction re-appropriation of funds from one circle to another under

the same minor head or between two minor heads under a major head within a
grant, provided that:-
(1) such re-appropriation does not involve the undertaking of a

recurring liability;
(2) the re-appropriation is not made to a new service or object not

contemplated in the budget for the year;
Note :- Under this clause the Engineer-in-chief / Chief Engineer, may not re-
appropriate funds in respect of works, to a new major work or a new
minor work costing over Rs. 50,000/- which has not been mentioned
in the budget.
(3) the re-appropriation has not the effect of increasing the

expenditure on an item, the provision for which has been specifically reduced
by a vote of the Legislature or by Government.
(4) the total budget provision for minor works under a minor or
relevant departmental heads is not increased.
(5) the appropriation does not involve a transfer of funds between

voted and non voted heads;
229
(6) the re-appropriation does not involve a transfer of funds to a
work or project which has not received the requisite administrative approval
and technical sanction under the rules in this Code or does not involve an
appropriation of funds in excess of the amount of estimate, if technical
sanction has been accorded ;
(7) the amount re-appropriated from or to a single major work does

not exceed Rs.2,00,000/- (Rupees Two lakhs only).
(8) a copy of the order sanctioning the re-appropriation shall be

communicated to the Finance Department and to the Accountant General as
soon as it is passed.
(9) As regards major original works the amount re-appropriationed

from one project or system to another does not exceed Rs.50,000/-
(10) To sanction re-appropriation funds to new works not provided

for in the Budget under the relevant head when the cost of such a work exceed
Rs. 50,000/- and provided the work forms part of a system on which the
expenditure of funds has been sanctioned.
Non-voted Expenditure
The consent of the Finance Department may be presumed under

Devolution Rule 45 to the exercise by the Engineer-in-chief / Chief Engineer
of the same powers of re-appropriation as in the case of voted expenditure
excluding clause (c) above which has no application.
III. Sale and Dismantlement of Buildings : See paragraph 235.
IV. Office furniture
To sanction Purchase of Office Furniture to his office and also to his

subordinate offices, subject to budget provision.
a) Purchase of Furniture : Full Powers
b) Repairs to Furniture : Full Powers
(Item No.3 of G.O.Ms.No.148, Finance & Planning Dept., dt.21-10-2000)
V. Contracts
(a) Acceptance of tenders :

(i) can accept and approve tenders for all works upto technical sanctioned
estimate costing up to Rs.1000 lakhs with less than or equal to 5%
excess over estimate contract value put to tender.
230
(ii) For works beyond Rs.1000 lakhs, the tender shall be referred to the
Commissionerate of tenders or any other competent authority set up
by the Administrative Department.
When once a work is administratively sanctioned by the Government

and the estimate therefor is technically sanctioned by the competent authority
and a contract is concluded for the execution of the work, no work should be
stopped or slowed down (rare emergencies expected) or payments to
contractors withheld or delayed, even if there is need for a revised estimate to
be sanctioned by the Government. Such payments should however, be subject
to the existence of adequate budget provision within the relevant head of
account. When the expenditure on a work is likely to exceed over the 10%
over the contract value of the work (in the case of premium tenders), the
Engineer-in-Chief/Chief Engineer should inform the Government of the
approximate extra commitment involved and also follow up with a revised
estimate as early as possible. If, however, only a part of the work covered by
the estimate has been entrusted on contract at premium rates, this 10% referred
to above should be over the total value of the work, comprising the contract
amount for the portion or portions already entrusted plus the total estimated
value of the item not yet entrusted or utilized. The Engineer-in-Chief/Chief
Engineer may provisionally sanction the revised estimates and submit them to
Government for regular sanction before the final payment for work is made.
(b) Dispensing with Tenders (Powers of Nomination), at rates not exceeding

the estimated rates:
(i) Civil works other than Electrical Works Rs. 5.00 lakhs
(ii) Electrical Works Rs. 2.00 lakhs
(iii) VIP visits, security related works and Rs.10.00 lakhs
emergency restoration works arising out of
flood / natural calamities, etc
VI. Write-off
To write off the irrecoverable value of stores or public money lost by

fraud or the negligence of individuals or other causes, unprofitable outlay on
works and loss of revenue subject to a maximum limit of Rs. 5,00,000/- in
each case provided the loss does not disclose—
(i) a defect of system or in rules the amendment of which requires
the orders of a higher authority
(ii) serious negligence on the part of some individual officer or

officers, which might possibly call for disciplinary action
requiring the orders of a higher authority.
231
Note :- All sanction to write-off under this rule should be communicated to the
Accountant General /Pay and Accounts Officer.
VII. Law Suits
The Engineer-in-Chief/Chief Engineer is having full powers to

sanction legal costs, subject to budget provision.
To exercise all the powers in regard to according sanction to the

institution and defence of original suits and appeals the money value of which
does not exceed Rs.1,00,000. In each, case, unless they involve any important
question of principle or are in the nature of test suits, in which case,
irrespective of the money value, the orders of Government should be obtained.
To sanction payment of fees to Government in Home (courts)

Department in respect of all cases wherein sanction was accorded by him to
the institution and defence of original suits or appeals in exercise of powers
vested in the preceding sub-para and in respect of the suits or appeals
described therein.
(1) Incidental charges such as purchase of stamps payment for

copies etc., connected with law suits :- The Heads of
Department can incur expenditure on the above item from their
budget provision, without reference to Government.
(2) Fees Payable to Government Pleader :- The Head of

Departments can sanction fees to Government Pleader in all law
suits, including suit appeals, writ petitions and writ appeals and
C.M.P.S., C.R.S. and C.M.A.S. arising in writ petitions and writ
appeals where Governments are not impleaded i.e. where only
heads of Departments or other Subordinate officers are
impleaded. In other cases sanction of the Government is
necessary. However this delegation does not apply to the
payment of special fee.
(3) Cases decreed against Government :- The Heads of

Departments can incur expenditure under this item without prior
sanction of the Government and then come upto Government for
supplemental grant if necessary.
Note 1 :- The point whether a case does or does not involve a question of
principle shall be decided by the Engineer-in-chief /Chief Engineer.
Note 2 :- Before according such sanction the Engineer-in-chief / Chief

Engineer shall obtain the opinion of the Advocate General
232
Telangana in regard to litigation in the City, and shall obtain or
cause to be obtained, the opinion of the State Government Pleader
in regard to mofussil litigation, and follow the instructions of
Government from time to time.
Note 3 :- If the Engineer-in-chief/Chief Engineer, finds himself unable to

accept the legal advice contained in any case he should report it for
the orders of Government.
Note 4 :- The Superintending Engineer or the Executive Engineer should,

when he submits the records of a case, in which in his opinion, a
suit or appeal should or should not be filed, or the defence should or
should not be undertaken, send along with the records (a) the
opinion of the Government Pleader and (b) the opinion of the
Collector in suits and appeals affecting or likely to affect any
department under his control as to the advisability or otherwise of
filing or defending the suit or appeal.
VIII. Miscellaneous powers
i. Rules and powers regarding the grant of advance of pay and

travelling allowances, etc. and contingent expenditure will be found in
Telangana State Financial Code Vol. I.
ii. Expenditure on Ceremonies: upto Rs.2,50,000/- for each

occasion based on the size of the project, subject to provision in the sanctioned
estimate.
416. Deleted.
C – POWERS OF SUPERINTENDING ENGINEERS
417. The following powers have been delegated to Superintending

Engineers of all Engineering Departments dealing with Public Works.
A. Original Works
(a) Administrative approval.
(i) To accord administrative approval to Rs. 30.00 lakhs
estimates for works, (other than subject to budget
residential buildings and electrical availability
works) for all Engineering departmental
works both in plain and tribal areas.
233
(ii) To accord administrative approval for Rs. 3.00 lakhs
Purchase of Tools and Plant : subject to approval of
HOD and all purchases
should be through e-
procurement.
(iii) Residential buildings : Nil
Estimate for works
(iv) To accord administrative approval to Rs. 2.50 lakhs
Sanitary works. subject to budget
availability and approval
from Engineer-in-
Chief/Chief Engineer.
(v) To accord administrative approval to Rs. 2.50 lakhs
estimates for Electrical works both for subject to budget
Residential and Non-Residential availability and approval
buildings (First installation, additions, from Engineer-in-
improvements and alterations, etc.) Chief/Chief Engineer.
(vi) To accord administrative approval to Rs.10.00 lakhs
non Residential buildings : subject to budget
availability and approval
from concerned Engineer-
in-Chief/Chief Engineer.
(vii) To accord administrative approval to the Rs.5.00 lakhs.
flood damage restoration (FDRs)
(temporary restoration) & other
emergency works
(G.O.Rt.No.198, I&CAD department,
dt.27-3-2015)
Note 1 :- All estimates for improvements to a building in regard to electrical

works in any official year must be considered as one work, the 1st
sanctioned being the original estimate and subsequent sanctions
supplemental thereto.
Note 2 :- Shelters for watchers of inspection bungalows may be dealt with by

Superintending Engineers under his powers of sanction for ordinary
non-residential buildings.
Note 3 :- The powers in Note 2 above can be exercised by the Superintending

Engineers in respect of quarters for all employees of last grade
service subject to the condition specified in Note 3 under Paragraph
428 -A(a).
234
(b) Contribution works :- To accord administrative approval to full
contribution works upto Rs.10 lakhs. (splitting of work is not permissible)
(c) Technical sanction to Estimates :

i) To accord technical sanction to Upto Rs. 100 lakhs and
detailed estimates for civil works should not exceed amount
including sanitary works (other than of administrative approval.
electrical works)
Note :- For works falling under his purview of technical sanction, the
Superintending Engineer should inspect site of works before
according technical sanction. The works costing Rs. 100 lakhs and
above, the S.E. should also inspect site of work and recommend for
according technical sanction.
Where the detailed estimate is a working estimate for a work, for part
of work, included in a general estimate or in any subsidiary estimate
subsequently sanctioned by competent authority, the sanction is subject to the
condition that the provision for it in the general or subsidiary estimate is not
exceeded. A Superintending Engineer may transfer ascertained, savings from
any one portion of the project to another within the sanctioned estimate.
Such diversion from one item of the project to another item within the same
project should not raise the total cost of the project or the cost of the item to which
savings are transferred beyond the powers of the concerned officer to accord
technical sanction in excess of administrative approval.
ii) To accord technical sanction to detailed Rs. 15.00 lakhs.

estimates for electrical works (both residential
and non residential). (G.O.Ms.No.308, TR&B
department, dt.24-6-2016.)
iii) To accord technical sanction to estimates for Rs. 2.00 lakhs
maintenance and special repairs to ordinary subject to Budget
Tools and Plant and special Tools and Plant. provision.
Note 1 :- Norms fixed by the Government for POLs, repairs and

replacements should be followed.
Note 2 :- Subject to repairs being economical & further with reference to

annual expenditure on hiring of vehicle.
Note 3 :- Subject to the guidelines issued by the Government from time to

time.
235
iv) To accord technical sanction for flood damage Rs.50.00 lakhs
restoration (Temporary restoration) and other
emergency works
(G.O.Rt.No.198, I&CAD dt.27-3-2015)
v) To accord technical sanction for providing As per the existing
barricading, helipad and other arrangements in powers of technical
connection with the visits of VVIPs. (R&B) sanction on according
(G.O.Ms.No.168, TR&B, dt.15-9-2006) administrative
sanction by the
District Collector.
(d) Excess over Estimates : To deal finally with

Passing of excess expenditure over all excesses of not
technical sanction. more than 10% of the
amounts of original
estimate sanctioned
by him or by his
subordinates subject
to limit of
administrative
approval.
Note :- (1) But he is not empowered to sanction excess over estimates

sanctioned by higher authority.
(2) This delegation will apply to electrical works also.
(3) The powers relate to passing of excess over original estimates
only and not over revised estimates. (G.O.Ms.No.246, I&CAD
(e) Alterations of designs : To sanction necessary alterations in the

construction details of works during their execution provided that such
alterations do not cause an increase of charge beyond the limit of his powers to
deal finally with excesses over estimates vide (d) above.
(f) Deleted.
(g) Unforeseen works in an estimate for a work. To divert the

provision under this item for new works which are required by the
administrative authority and which are essential for the due fulfillment of the
precise objective for which the estimate was intended – See also paragraph
117-A.
B. Repairs :
236
418. (a) To sanction estimates for annual and special repairs within
the limits assigned for his circle in the budget estimate under each head of
service, and to prescribe lump-sum provisions for the annual repairs to
buildings including electrical works as laid down in paragraph 147. In the case
of roads the sum should be limited by the Superintending Engineer to fixed
amount per kilometre.
Note : Annual repairs estimates to be prepared based on norms fixed for

maintenance under categories of works such as roads, buildings,
irrigation works, water supply etc.,
(b) Periodical repairs :– To authorise the commencement of urgent

periodical repairs in anticipation of formal sanction to estimates vide
paragraph 140.
(c) Emergent repairs :- To sanction emergent repairs to works to any

reasonable and necessary amounts in case of imminent danger to the structure.
(d) Excesses over estimates :- Same powers as under Original works, if

a revised estimate is not prepared; if a revised estimate is prepared it may be
dealt with under sub-paragraph (a) above.
C. Tools and Plant
418-A. To sanction detailed estimates for the purchase of ordinary

tools and plant upto Rs.3,00,000/- subject to approval of Head of the
Department and all purchases should be through e-procurement in case of
purchases above Rs.1.00 lakh.
419. In order that relief works may be started without delay in case
of famine, Superintending Engineers are authorised to sanction and keep in
readiness repair estimates for raising the bunds of tank, but funds need not be
provided until the works are actually required.
II. Irrigation Works
420. Deleted.
III. Photographical Charges
421. Superintending Engineers may sanction photograph charges

including video filming and remote sensing within the limits of budget
provision/ estimated provision.
237
Note:- In cases where the photographs taken are of completed works and for
general purposes and not in the interest of the works themselves the
charge should be debited to Office Contingencies.
IV. Contracts
422. (i) To accept tenders for all contracts for all original works and
repairs :
(a) Acceptance of Tenders for Civil Can accept and approve tenders
works (other than electrical for all works upto powers to
works) accord technical sanction with
less than or equal to 5% excess
over estimate contract value put
to tender.
(b) Acceptance of Tenders for Can accept and approve tenders
Electrical Works : upto the powers to accord
technical sanction with less than
or equal to 5% excess over
estimate contract value put to
tender.
(ii) Dispensing with Tenders (Powers of Nomination), at rates not
exceeding the estimated rates:
a. Civil works other than Electrical Works Rs.2,00,000/-

b. Electrical Works Rs. 50,000/-
c. VIP visits, security related works and Rs.2,00,000/-
emergency restoration works arising out
of flood / natural calamities, etc.
(G.O.Rt.No. 198, I&CAD dt.27-3-2015)
V. Stores
(a) Purchase, Manufacture and Repair.
423. (i) General - To accord administrative approval to estimates for

the purchase of tools and plant other than office furniture subject to a
maximum expenditure of Rs.3,00,000/- for each estimate, and to order the
purchase or manufacture of any stores required for the construction of a
sanctioned work, subject to the conditions laid down in the Stores Rules.
Note :- Estimates for extensions and improvements and special repairs

which owing to inclusion of items of substantial improvement
238
would go either wholly or partly to increase the capital cost of staff
boats, or boats for which rent or hire is payable should be submitted
for sanction of Government irrespective of their cost but estimates
for all other floating plant may be dealt with by the Superintending
Engineers upto a limit of Rs. 25,000/-.
The term floating plant does not include motor or steam launches for
the purposes of this note.
(ii) Office furniture - To sanction purchase of Office Furniture:
a) Purchase of Furniture -- Rs. 50,000/- per annum (Subject to

budget
b) Repairs to Furniture -- Rs. 5,000/- per annum provision)
(G.O.Rt.No.148, Finance & Planning Dept., dt.21-10-2000)
(iii) Indents : Deleted.
(iv) Repairs :- To sanction estimates for repairs to tools and plant

within the limits of the appropriation assigned to his circle.
(b) Disposal of Stores :
(i) To issue orders for the disposal of all unserviceable tools and plant
and materials received from works dismantled or undergoing repair, to write
off the loss due to disposal of such articles (i.e., the difference between the
book value of the articles and the amount difference by their disposal) when
the total loss on all articles disposed of at a time and included in one survey
report is Rs.50,000/- or less. Full value including storage charges, plus the
usual charge of 10 percent, (except when this charge is specially remitted
under the provisions of paragraph 331 (a) or the full market value whichever is
higher) when this can be done without inconvenience to the public service.
(ii) To write off famine tools that have been lost or become
unserviceable.
(iii) A Superintending Engineer may deal finally with the disposal of

any unserviceable floating plant subject to the provision that the
condemnation, sale or disposal otherwise of all staff boats, and of other vessels
of which the original cost was Rs. 50,000/- or more, should be made after the
sanction of Government.
(c) Loss due to depreciation : Deleted.
239
(d) Write off
To write off the irrecoverable value of stores or public money lost by

fraud or the negligence of individuals or other causes, unprofitable outlay on
works and loss of revenue subject to a maximum limit of Rs. 2,00,000/- each
case provided the loss does not disclose.
(i) a defect of system or in rules the amendment of which requires
the order of a higher authority; and
(ii) serious negligence on the part of some individual officer or
officers which might possibly call for disciplinary action
requiring the orders of a higher authority.
Note :- All sanctions to write off under this rule should be communicated to
the Accountant-General/Pay and Accounts Officer.
(e) Sale and Dismantlement of Public Buildings : See paragraph 235
(f) Losses in manufacture : Deleted
VI. Powers of Re-appropriation.
424. The following are the powers of Superintending Engineers to re-

appropriate funds :
(1) (a) A Superintending Engineer may, within the funds allotted

to his circle re-appropriate funds from one work to another subject to the
following conditions:
(i) That the total of the amounts proposed to be re-appropriated
from or to a single major work does not exceed Rs. 25,000/-
(Rupees Twenty Five thousand only).
(ii) The re-appropriation does not involve a transfer of fund from

one project or system to another;
(iii) that no re-appropriation is sanctioned from one minor head to

another;
(iv) that in the case of resumptions, the head of the department

concerned is informed of the fact explaining why it was not
possible to spend the appropriation on the work in question;
(v) that no re-appropriation is made to a new major work or to a

new minor work not provided for in the budget;
240
(vi) that the re-appropriation are confined to works under the same
minor head or department;
(vii) the re-appropriation does not involve a transfer of funds to a

work or project which has not received the requisite
administrative approval and technical sanction under the rules
in this code or does not involve an appropriation of funds in
excess of the amount of the estimate of technical sanction has
been accorded.
(viii) that the re-appropriation has not the affect of increasing the
appropriation under a unit which has been reduced by a higher
authority; and
(ix) that the re-appropriation has not the effect of increasing the
total budget provision for minor works under a minor or
departmental head under “Civil Works”.
(b) “Repairs” and “Tools and Plant’ – No powers .
Note :- Lump sums-will be allotted by the Engineer-in chief / Chief Engineer

for each circle under the primary units under those heads. The
Superintending Engineer should re-distribute the amounts under each
primary unit among the several divisions under him.
(c) Establishment :- No powers except under the heads “Non Contract

Contingencies” and “Supplies and Service”. The exercise of the powers is
subject to the condition that the re-appropriation does not involve the under
taking of a recurring liability.
(2) Deleted.
(3) Deleted.
(4) Copies of all orders of re-appropriation sanctioned by

Superintending Engineer should be forwarded to the Finance Department
through the Chief Engineer, and to the Accountant-General.
VII. Miscellaneous Powers
425. (1) Rules and powers regarding the grant of advance of pay and
travelling allowances, house-building advances etc., and contingent
expenditure will be found in the Telangana State Manual of Special Pay &
Allowances and Telangana State Financial Code, Vol. I.
241
(2) Expenditure on Ceremonies : Upto Rs. 1,00,000/- for each
occasion based on the size of the project, subject to provision in the sanctioned
estimate.
426. Superintending Engineers of circles are authorised to arrange

with the Bharat Sanchar Nigam Limited (BSNL), on their own authority, for
the establishment of telephone connections required as a temporary measure in
connection with the execution of works, subject to the condition that the cost
of the connections has been provided for in the sanctioned estimate for the
works.
427. Superintending Engineers may approve of alterations of the

dates of birth entered in the service books of the non-Gazetted establishment
employed under them.
D - POWERS OF EXECUTIVE ENGINEERS
428. The following powers have been delegated to Executive

Engineers of all Engineering Departments dealing with Public Works.
A. Original Works :
a. Administrative approval
(i) To accord administrative approval to Rs.4.00 lakhs
estimates for works (other than residential subject to budget
buildings and electrical works) for all availability
engineering departments both in plain and
tribal areas.
(ii) Purchase of tools and Plant Rs.50,000
subject to limit of
budget allotment and
approval of HOD
(iii) Full contributional works Rs.1.50 lakhs
(splitting of work is
not permissible)
(iv) Residential buildings: Nil
(v) To accord administrative approval for Rs.1.00 lakh
Sanitary works subject to budget
availability and
approval from
concerned Engineer-
in-Chief/Chief
Engineer.
242
(vi) To accord administrative approval for Rs.1.00 lakh
Electrical works Residential and non- subject to budget
residential buildings (first installation, availability and
additions, improvements, alterations, etc.) approval from
concerned Engineer-
in-Chief/Chief
Engineer.
(vii) Non Residential buildings Rs.5.00 lakhs

subject to budget
availability and
approval from
concerned Engineer-
in-Chief/Chief
Engineer.
(viii) To accord administrative approval to flood Rs.2.00 lakhs
damage restoration (FDRs) (temporary
(G.O.Rt.No.198, I&CAD Dept., dt.27-3-
2015)
Note 1 :- Deleted.
Note 2 :- Deleted.
Note 3:- In the case of work connected with quarters for employees in last
grade service, however, Executive Engineers can accord
administrative approval up to a limit to Rs. 2,000 subject to the
following conditions.
(a) that the proposals are in accordance with the latest type-
designs approved by Government and that outside works are
limited to minor sanitary works, such as drains, latrines, wells
and the like; and
(b) that an enhancement of the limit fixed the Minor works is not
asked for on this ground.
b. Technical sanction to estimate:

i) To accord technical sanction to detailed Upto Rs. 50.00 lakhs
estimates for civil works including sanitary and should not exceed
works (excluding electrical works) amount of
administrative
approval.
243
When the detailed estimate is a working estimate for a work or part of
a work, included in a general estimate or in any subsidiary estimate
subsequently sanctioned by competent authority the sanction is subject to the
condition that the provision for it in the general or subsidiary estimate is not
exceeded.
Note :- For works falling under his purview of technical sanction, the
Executive Engineer should inspect site of works before according
technical sanction. The works costing above Rs. 50 lakhs, the E.E.
should also inspect site of work and recommend for according
technical sanction.
ii) To accord technical sanction to detailed Rs. 5.00 lakhs

estimates for electrical works.
(G.O.Ms.No.308, TR&B Dept., dt. 25-6-
2016)
iii) To accord technical sanction to the Rs. 1.00 lakhs

estimates for maintenance and special subject to Budget
repairs to ordinary Tools and Plants and provision.
special tools and plants.
Note 1:- Norms fixed by the Government for POLs, repairs and
replacements should be followed.
Note 2 :- Subject to repairs being economical & further with reference
to annual expenditure on hiring of vehicle.
Note 3 :- Subject to the guidelines issued by the Government from
time to time.
iv) To accord technical sanction to the Rs.10.00 lakhs.

estimates for flood damage restoration
(FDRs) (temporary restoration) & other
emergency works
(G.O.Rt.No.198, I&CAD Dept., dt.27-3-
2015)
v) To accord technical sanction for providing Within the powers of
barricading, helipad and other technical sanction on
arrangements in connection with the visits according
of VVIPs. (R&B) administrative
(G.O.Ms.No.168, TR&B, dt.15-9-2006) sanction by the
District Collector.
244
c. Excess over Estimates
To pass finally all excesses over the amounts of original estimates

sanctioned by himself or by his subordinates within 5% of the sanctioned
estimates subject to limit of administrative approval.
Note : (1) The Executive Engineer is not empowered to sanction excess over
estimates sanctioned by higher authority.
(2) This delegation will apply to electrical works also.
(3) The powers relate to passing of excess over original estimates only
and not over revised estimates. (G.O.Ms.No.246, I&CAD Dept.,
dt.18-2-1975)
d. Alterations of designs
To sanction alterations in the constructive details of works during their

execution in cases of necessity, reporting as a general rule, his action to the
Superintending Engineer provided that such alterations do not cause an
increase of charge on the work beyond the limit of his powers to deal finally
with excesses over estimates vide (2) above. When however, such alterations
affect the administrative side of the works, they should be affected only after
consulting the administrative department concerned.
e. Contingencies in the estimate for a work : Deleted.
f. Unforeseen works in an estimate for a work
To divert the provision under this item for new item of works which
are required by the administrative authority and which are essential for the due
fulfillment of the precise objective for which the scheme was intended, up to a
limit of Rs.5,000 for each item-See also paragraph 117-A.
B. Repairs
429. (a) (i) Ordinary and special repairs :—To sanction estimates
for ordinary and special repairs within the limits of budget allotments and upto
a limit of Rs.1,00,000 for each work.
Note 1:- The limit of Rs.1,00,000 does not apply to cases where lump sum
kilo metreage rates are fixed by the Superintending Engineers for
annual maintenance of roads under Paragraph 418 (a). The limit in
such cases is the amount for each road based on the kilometre rate
for each reach of that road fixed by the Superintending Engineer.
245
Note 2 :- Annual / Special repairs estimates to be prepared based on norms
fixed for maintenance under categories of works such as roads,
buildings, irrigation works, water supply, etc.
(ii) Emergent repairs :—To sanction emergent repairs to all works

in charge of the department to any necessary and reasonable amount, in case
of imminent danger to the structure.
(iii) Repairs to electrical installations :—To sanction estimate for

ordinary or special repairs to electric installation in Government buildings in
their charge up to a limit of Rs.20,000.
(b) To prescribe lump-sum amounts for ordinary repairs under

Paragraph 147 up to Rs.50,000 under the conditions laid down therein.
(c) Excesses over estimates :—Same powers as under original works,

if a revised estimate is not prepared; if a revised estimate is prepared, it may
be dealt with under subparagraph (a) above.
C. Tools and Plant
A. Same powers as under, original works.
II. Irrigation Works
430. Deleted
III. Contracts
431. (i) To accept tenders for contracts for all original works and
repairs :
Acceptance of Tenders for civil Can accept and approve tenders
works including sanitary works upto the powers of technical
and Electrical Works : sanction with less than or equal
to 5% excess over estimate
contract value put to tender.
Note : Deleted.
(ii) Dispensing with Tenders (Powers of Nomination), at rates not

exceeding the estimated rates:
a. Civil works, VIP visits, security related works Rs. 50,000/-

other than Electrical Works
246
b. Electrical Works Rs. 25,000/-
c. Flood damage restoration (FDRs) (temporary Rs.1,00,000/-
(G.O.Rt.No.198, I&CAD dept.,
dt.27-3-2015)
IV. Stores :
(a) Purchase and Repair.
432. (i) To accord administrative approval to estimates for the

purchase of tools and plant (not including livestock or office furniture) subject
to a maximum of Rs. 10,000/- for each estimate and to sanction estimates for
regular repairs of special tools and plant other than running or working
expenses up to Rs. 1,000/- for each estimate and for the maintenance of
ordinary tools and plant up to Rs. 1,000/- a year for the division limited to the
appropriation allotted for the division. The Divisional Engineers and
Executive Engineers may sanction estimates technically for ordinary
maintenance of special tools and plant like lorries, power rollers, etc., up to
Rs. 1,00,000/- per year for each such plant.
(ii) Office furniture:
a) Purchase of furniture Rs. 10,000/- per annum subject to budget

provision
b) Repairs to furniture Rs. 5,000/- per annum subject to budget

provision
(G.O.Ms.No.148, Finance & Planning Dept., dt.21-10-2000.)
(b) Write off
(i) To sanction the write off the returns of tools and plant of all tools
and plant the book value of which has been recovered. In recovering the
value of tools lost, centages must be recovered.
(ii) To write-off tools and plant in those cases were only part values
have been recovered for causes which he considers reasonable.
(iii) To write-off unserviceable tools and plant, the original cost of

which did not exceed Rs. 2,500, when no value is recovered for causes which
the Executive Engineer considers reasonable.
(iv) To write-off famine tools the full value of which has been
recovered subject to the proviso that if such write-off affects the authorised
247
reserves, the orders of the Superintending Engineer concerned should be
obtained.
(v) To write-off finally the irrecoverable public money lost by fraud or

the negligence of individuals or other causes unprofitable outlay on works
and loss of revenue subject to a maximum limit of Rs.1,000 each case,
provided that the loss does not disclose
(1) a defect of the system the amendment of which requires the

orders of higher authority; or
(2) serious negligence on the part of some individual officer or

officers which might possibly call for disciplinary action
requiring the orders of higher authority.
(c) Disposal of Stores (other than Tools and Plant) : Deleted.
(d) Sale and Dismantlement of Public Buildings : See paragraph 235.
V. Powers of Re-appropriation
433. Deleted.
VI. Miscellaneous Powers
434. (i) Rules and powers regarding the grant of advance of pay and
travelling allowances, etc., and contingent expenditure will be found in the
Telangana State Manual of Special Pay & Allowances and Telangana State
Financial Code, Vol. I and Telangana State Treasury Code, Vol. I.
(ii) Executive Engineers may sanction photograph charges including

video filming and remote sensing upto Rs. 1,000/- subject to budget provision.
(G.O.Ms.No.148, Finance & Planning dept., dt. 21-10-2000)
Note :- In cases where the photographs taken are of completed works and for
general purposes and not in the interest of the works themselves the
charge should be debited to Establishment Contingencies
(iii) Expenditure on Ceremonies : upto Rs. 50,000/- for each occasion

based on the size of the project, subject to provision in the sanctioned estimate
E – POWERS OF SANCTION OF EXECUTIVE ENGINEER, ELECTRICAL
435. The powers for all electrical works are similar to the powers of
the Executive Engineer covered under Para 428, 429 and 431.
248
Other Powers
In respect of other sanctions, the Electrical Engineer can exercise the

same powers as of Executive Engineers of divisions.
F – POWERS OF DEPUTY EXECUTIVE ENGINEERS
436. The following powers are delegated to Deputy Executive

Engineers of Departments dealing with Public Works.
(a) Technical sanction to estimates for works other than those relating
to residential buildings and electrical works :
(i) The Deputy Executive Engineers of I&CAD and R&B

Departments have powers to accord technical sanction for civil works
including sanitary works upto Rs. 25,000/- subject to the condition that it shall
not exceed administrative approval.
(ii) The Deputy Executive Engineers of PR&RD and PH&ME

Departments have powers to accord technical sanction for civil works
including sanitary works upto Rs. 2.00 lakhs subject to the condition that it
shall not exceed administrative approval.
Note : i) Deputy Executive Engineer should consult Executive Engineers in

any case of doubt regarding foundations
ii) For works falling under his purview of technical sanction, the
Deputy Executive Engineer should inspect site of works before
according technical sanction. For the works beyond his powers of
technical sanction, the Deputy Executive Engineer should also
inspect the site of work and recommend for according technical
sanction.
(b) Deleted.
(c) Sanction to estimates for ordinary repairs
(1) Roads and buildings excluding residential Rs.10,000

buildings and electrical works subject to the
limit prescribed in Paragraph 144.
(2) Irrigation limits to earth work or repairs to Rs.10,000
bunds and channel banks and only in
accordance with T.R.S. levels and sections. No
masonry works is to be included.
249
Note 1:- Deleted.
Note 2:- By the works “T.R.S. levels and sections” is meant “approved
standard sections such as those given in the revised list of minor
works.”
(d) (i) To accept tenders and to enter into piece work agreements on
standard forms upto Rs.25,000/-
(ii) In respect of PR&RD, the concerned Deputy Executive

Engineer will finalise the tenders for the works costing (ECV) upto Rs.2.00
lakhs not exceeding estimate rates. (G.O.Ms.No.195, PR&RD, dt.10-5-1999).
(iii) In respect of Flood Damage Restoration (Temporary

restoration) and other emergency works, the Deputy Executive Engineers have
the following powers (G.O.Rt.No.198, I&CAD, dt.27-3-2014)
(1) Administrative approval Rs.25,000

(2) Technical sanction Rs.25,000
(3) Entrustment on nomination Rs.25,000
Note 1 to 3 : Deleted.
(e) Powers to purchase tools and plant forming part of a sanctioned

estimates, but not including office furniture … … … Rs.10,000
(f) Deputy Executive Engineers have no powers to sanction excess

over estimates sanctioned by higher authority, nor to approve deviation
statements of workslips, for estimates sanctioned by a higher authority.
(g) Deputy Executive Engineers can sanction urgent estimates for

tank-bunds or channel banks which have breached but which have not been
investigated upto a limit of Rs.10,000/-.
(h) Deputy Executive Engineers can approve of sales of dead and

fallen trees in the compounds of the public buildings or by the sides of roads
in charge of the Public Works Department and on Irrigation works up to a limit
of Rs.10,000 in such case subject to the following conditions :
(1) that the sales are confined to trees fit for use as firewood only
and to those which are less than one meter in girth in the case
of timber trees used for building purposes;
250
(2) that wide publicity of the sales is given which must be certified
to in the sale accounts submitted by the Deputy Executive
Engineers; and
(3) that if any objections from the public to the notice or conduct of
sales are received within a fortnight of the sales, the orders of
the Executive Engineer should be taken, the sale in cases where
there are no such objections being confirmed after a fortnight.
(i) Deputy Executive Engineers are also invested with powers to

approve of sales of materials of insignificant value received from works
dismantles or undergoing repairs, such as brick debris, Cuddapah slab pieces,
at their estimated value upt to a limt of Rs.10,000 subject to the condition that
the articles are not required immediately for use on any works in the locality
and subject also to conditions (2) and (3) in clause (h) above.
(j) Deputy Executive Engineers can approve of grass, fruit and

fishery lease up to a limit of Rs. 10,000 in each case subject to the condition
that the period of leases shall not exceed one year and that the sale amount
shall not be less than the average of the previous three years.
(k) Under sections 255 and 59 (d) of the T.S. Forest Act, 1882,
(T.S. Act V of 1882) Deputy Executive Engineers are invested with powers of
Forest Officers within their respective jurisdiction for the purpose of
compounding of forest offences committed in relation to unreserved lands
(other than tank bed lands) which are solely under the control of the Public
Works Department.
436-A. Powers of Assistant Executive Engineer/Assistant Engineers

To accord technical sanction to estimates.
i. AEE/AE of PH & ME Department Rs.50,000

ii. AEE/AE of PRRD Department Rs.25,000
(G.O.Ms.No.195, PR&RD dt.10-5-1999)
Note :- The technical sanction shall be limited to the amount of administrative

approval.
G - POWERS OF ASSISTANT SUPERINTENDENT, PUBLIC WORKS WORK-

SHOPS, HYDERABAD.
437. Deleted.
251
H – POWERS OF CIVIL OFFICERS
I. Accord Administrative approval.
A. Original works other than Residential Buildings and Electrical works.
438. Deleted.
B. Residential Buildings
439. The authorities mentioned in Paragraphs 415, and 417 may

accord administrative approval to works connected with quarters for
employees in last grade service upto the limit of the powers delegated to them
in respect of non-residential buildings. Executive Engineers in charge of
divisions can exercise similar powers, vide Paragraph 428.
440. Deleted.
C. Electrical Works
(1) Non-residential Buildings
441. Deleted.
(2) Residential Buildings
442. Deleted.
D. Powers of the Secretary to His Excellency the Governor.
443. The Secretary to His Excellency the Governor has been

authorised to accord administrative approval to work connected with
Governor’s residence, residential and non residential buildings within the
compound.
II. To accord Technical Sanction
444. Deleted.
III. To pass Excess over Estimates
445. Deleted.
IV. Contracts and agreements
446. Deleted.
252
V. Stores
447. Deleted.
448. The Secretary to His Excellency the Governor is empowered to

write-off tools and plant in his charge in those cases where part values have
been recovered for cases which he considers reasonable.
253
APPENDIX – I
AGENCY TRANSACTION CENTRAL WORKS
Deleted.
APPENDIX I – A
RULES FOR THE PREPARATION OF ESTIMATES FOR MILITARY

DEFENCE WORKS CARRIED OUT THROUGH THE AGENCY OF
THE PUBLIC WORKS DEPARTMENT
Deleted.
APPENDIX-II
CONTRACTS AND AGREEMENTS INVOLVING LIABILITIES ON

THE PART OF THE STATE
Deleted.
254
APPENDIX – III
STATEMENT SHOWING THE DIFFERENT CLASSES OF DEEDS,

CONTRACTS AND OTHER INSTRUMENTS WHICH MAY BE EXECUTED
BY THE PUBLIC WORKS DEPARTMENT AND THE AUTHORITIES
EMPOWERED TO EXECUTE THEM
(Vide Paragraph 159 of this Code)
Number and class of deed Contract, etc. Authorities empowered to execute

These powers are subject to the limits laid down in this Code.
1. All instruments relating to By Secretaries to Government,
purchase, supply and Engineers–in-Chief, Chief Engineers,
conveyance or carriage of Superintending Engineers, Executive
materials, stores, machinery, Engineers, Deputy Executive
etc Engineers dealing with Public Works;
2. All instruments relating to the By Secretaries to Government,
execution of Works of all kinds Engineers–in-Chief, Chief Engineers,
connected with buildings, in- Superintending Engineers, Executive
cluding electrical installation, Engineers, Deputy Executive
bridges, roads, canals, tanks, Engineers dealing with Public Works;
reservoirs, docks, harbours
embankments; and also
instruments relating to the
construction of water-works,
sewage works, the erection of
machinery and the working of
coal mines
3. Bonds of auctioneers and By Secretaries to Government,
security bonds for the due Engineers-in-Chief, Chief Engineers,
performance and completion of Superintending Engineers, Executive
works Engineers, Deputy Executive
Engineers dealing with Public Works;
4. Security bonds for the due By Secretaries to Government,
performance of their duties by Engineers–in-Chief, Chief Engineers,
Government servants whom Superintending Engineers, Executive
the officers specified have Engineers, Deputy Executive
power to appoint Engineers dealing with Public Works;
5. Lease for grazing cattle, on By Engineers-in-Chief, Chief
canal banks or road sides; for Engineers, Superintending Engineers,
fishing in a canal, lake and Executive Engineers dealing with
255
reservoir for the cultivation of public works.
land under the Irrigation NOTE: Deputy Executive Engineers
Department, leases of water for are authorised to execute fishery
irrigation and other purposes, leases and leases of grass and
and leases of water power; and usufruct of trees to Grama
instruments relating to the sale Panchayats up to a limit of
of grass, trees or other produce Rs.10000/- on each case, subject to
on road sides or in plantations. the conditions that the period of the
lease does not exceed one year and
that the amount of the lease is not less
than the average of previous three
years.
6. Leases of houses, land and By Engineers-in-Chief, Chief
other immovable property and Engineers, Superintending Engineers,
grants made under the Crown Executive Engineers dealing with
Grants Act 1895 (XV of 1895) Public Works.
of lands under the control of
the P.W.D (Irrigation) and
P.W.D. (R &B.)" Provided the
rent Reserved shall not exceed
Rs.50,000 per month. (Para
172 of D code.)
7. All instruments connected with By Engineers-in-Chief, Chief
the re-conveyance of Engineers, Superintending Engineers,
properties given as security Executive Engineers dealing with
Public Works.
8. Instruments connected with the By Engineers-in-Chief, Chief
collection or framing of tolls at Engineers, Superintending Engineers,
bridges or ferries or other Executive Engineers of Roads and
means of communication Buildings, Irrigation Department and
provided by the State Public Health Engineering
Government Department.
9. Agreements for the recovery of By Engineers-in-Chief, Chief

fines on account of drift wood Engineers, Superintending Engineers,
or other timber passing into Executive Engineers of the Irrigation
canal Department;
10. Agreements relating to the Deleted.
loan of tools and plant to
contractors and others
11. Contracts and other By the Executive Engineer,
instruments relating to water Superintending Engineer and Chief
supply and drainage works in Engineers Public Health and
256
the public Health Engineering Municipal Engineering Department.
Branch except Hyderabad and
Secunderabad.
12. Contracts and other By the Engineers–in-Chief, Chief

instruments relating to water Engineers, Superintending Engineer
supply in Hyderabad and and Executive Engineers of Metro
Secunderabad. Water Supply and Sewerage Board
and R&B Department.
13. Contracts and piece-work By the Engineers–in-Chief, Chief
agreements connection with Engineers, Civil and Electrical
the execution of electrical Superintending Engineers Electrical/
works. Civil, Executive Engineers, Electrical
/Civil, Deputy Executive Engineers
Electrical/Civil dealing with Public
Works.
14. All deeds and instruments By Secretaries to Government
relating to any matters other dealing with Engineering wings in
than those specified in heads 1 the departments concerned.
to 13.
Note :- The power to execute instruments is of course limited by any other

existing order imposing restrictions on contracts to be entered into.
No officer can execute a contract which under departmental or
special orders is beyond his power to enter into. Vide paragraph
159,160, 415 V, 422, 431 and 436 (d), ibid.
APPENDIX – IV
INSTRUCTIONS REGARDING THE PREPARATION OF INDENTS

AND THE EXAMINATION OF THE ENGLISH STORES
Deleted.
257
APPENDIX-V
(Para 307)
INSTRUCTIONS REGARDING THE TESTING OF STORES

PURCHASED
The officers of the departments dealing with Public Works shall use for
testing materials that are offered by T.S. Engineering Research Labs, Labs
approved by the Bureau of Indian Standards, T.S. Industries Department
Testing Labs, National Institute of Plastic Technology and any other
Laboratories authorised by the State Government or Government of India.
Acids
Cement,
Chemicals
Disinfectants
Ingots –Brass, Copper
Tin, Zinc , Iron
Lead, pig Iron
Oils, greases and soaps
Paints
Pipes: cast-iron, HDPE, LDPE, UPVC, GRP, Steel, GI, MS, RCC,
Asbestos Cement, Pre-stressed Concrete, Bar wrapped Steel
Cylindrical, Duck tile Iron and Pre stressed concrete cylinder
pipes etc.,
Pipes, stoneware
Pitch and bitumen
Specials &Valves : Cast Iron, Gun Metal
Motor & Pump sets
Plumbage
Solders
Steel plates and sections (Not covered by certificate of Bureau of Indian
Standards or other well-known specification or not being the product of a
reputable steel works Whose market grades are well-known)
Steel: Mild Steel, Structural Steel, High Yield Strength deformed Bars
etc., tool (same remarks as for "steel plates and section").
Tar, Turpentine
Varnishes.
Note: The above list indicates some of the materials which are commonly sold
in an adulterated condition or of an inferior quality.
Any other materials purchased by the Department, which is susceptible

for adulteration may be tested for quality as mentioned above.
258
When officers of the department are purchasing any of these or similar
classes of stores they should ask the firms supplying or desiring to supply the
articles to support their quotations with a certificate of test from the
Government authorised labs or any other institutions illustrated above if
required along with BIS License and with a guarantee that the article supplied
will be reasonably in accordance with the quality standards.
Further the purchaser of such articles should satisfy himself from time
to time that such is the case by sampling the supplies and submitting the
samples to the test house for confirmatory test.
Inspection during manufacture of structural work undertaken on behalf

of Government by the Engineering firms in Mumbai, Chennai, Kolkata and
Hyderabad is provided for by the Central Purchase Organisation, Government
of India and the assistance of the Director General of Supplies and Disposals
(DGS&D) and his Regional Directors (Inspection) may be obtained in suitable
cases.
259
APPENDIX – VI
RULES FOR THE OCCUPATION OF INSPECTION BUNGALOWS

(Vide paragraph 286 of this Code)
Rules applicable to an inspection bungalow to the use of which officers of the

Public Works Department have no preferential right.
1. Each inspection bungalow / Guest house is in charge of the

Executive Engineer of the division, but its use is subject to the control of the
Collector of the district.
2. In cases of emergency which render it imperatively necessary that

accommodation should be reserved for officers of the all Engineering
departments dealing with Public Works, the Collector may, in consultation
with the Superintending Engineer of the concerned Engineering Departments
owning the guest houses/inspection bungalows, accord a preferential right to
the use of the bungalow to the officers of the concerned Engineering
Departments, as a temporary arrangement. Subject to this limitation, Hon'ble
Ministers of Government, all Gazetted Officers of Government, non-official
Presidents of local bodies, District Medical & Health Officers and the
President and Commissioners of the Hindu Religious Endowments Board on
tour in their official capacity shall have the right to use the bungalow; but the
Collector, in concurrence with the Superintending Engineer concerned, may
forbid any such officer the use of the bungalow, if it is shown that he had used
it improperly. Members of the general public may use the bungalow with the
previous permission of the Collector; but the Collector, after consulting the
Superintending Engineer concerned, may reserve it for the use of the
Government Officers and Public Representatives according to their preference
in Rule 3 below.
NOTE: Touring members of the Foreign delegates and Foreign tourists who
possess the valid documents issued by the Government of India are
permitted to occupy the bungalow at any time without first obtaining
the permission of the Collector concerned or of other officers in whose
charge the bungalow may be, subject to the following conditions:—
(1) That accommodation is actually available at the time;
(2) That they pay the stipulated fee;
(3) That they do not occupy the bungalow for more than 18 hours.
(4) That they vacate the bungalow immediately without dispute if
accommodation is wanted for a Government official even during
their period of their occupation;
260
(5) That if they desire to extend the period of occupation beyond 24
hours they should obtained forthwith the sanction of the
competent authority in the normal course;
(6) That when accommodation has already been previously reserved
by the Collector, or under his order, the members of the Foreign
delegates and the foreign tourists as such, should not occupy the
bungalow, on any day it is so reserved even if, when they
arrive, it is unoccupied except for the purpose of taking a meal
which will not involve their remaining in the bungalow after the
time when the person for whom it is reserved is expected ; and
(7) That they show to the watchman/care taker of the bungalow
their valid documents issued by the Government of India.
3. The order of precedence for the occupation of inspection bungalows

of this class will be as shown below:—
(1) President of India.
(2) Vice - President of India.
(3) Prime Minister of India.
(4) Governor of States within their respective States.
(5) Former President of India.
Deputy Prime Minister.
(6) Chief Justice of India.
Speaker of Lok Sabha.
(7) Cabinet Ministers of the Union.
Dy. Chairman, Planning Commission.
Leaders of Opposition of Lok Sabha & Rajya Sabha
(8) Holders of Bharat Ratna Decoration.
(9) Chief Ministers of States within their respective States.
(10) Ambassadors Extraordinary and Plenipotentiary and High
Commissioners of Common Wealth Countries accredited to
India.
Governors of States outside their respective States.
(11) Chief Ministers of States outside their respective States.
(12) Dy. Chairman, Rajya Sabha
Dy. Chief Ministers of States within their respective States.
Dy. Speaker, Lok Sabha.
Judges of the Supreme Court.
Members of Planning Commission.
Ministers of State of the Union
(13) Dy. Chief Ministers of States outside their respective States.
(14) Attorney General of India.
Cabinet Secretary of Government of India.
Comptroller and Auditor General of India.
Lieutenant Governors within their respective Union Territories.
261
(15) Chief of Staff holding the rank of full General or equivalent
rank.
(16) Envoys Extraordinary and Ministers Plenipotentiary accredited
to India.
(17) Chairman of the Legislative Council.
Speaker of the Legislative Assembly.
Leaders of Opposition.
Chief Justice of the High Court.
Lokayukta
(18) Cabinet Ministers of States within their respective States.
Chairman, three Planning and Development Committees.
Chief Ministers of Union Territories and
Chief Executive Councilor, Delhi, within their respective Union
Territories.
Dy. Ministers of the Union.
Ex-Governors and Ex- Chief Ministers.
Dy. Chairman, State Planning Board.
(19) Officiating Chiefs of Staff holding the rank of Lieutenant
General or equivalent rank.
Chairman,T.S.A.T.
Chairman, Minorities Commission.
Chairman, S.C. S.T. Commission.
(20) Cabinet Ministers of States outside their respective States.
Chairman and Speakers of State Legislatures outside their
respective States.
Chairman, Monopolies and Restrictive Trade Practices
Commission.
Chairman, Union Public Service Commission.
Chief Election Commissioner.
Chief Justices of High Courts outside their respective
jurisdictions.
Chief whips of Telangana State Legislature Council / Assembly.
Dy. Chairman and Dy. Speakers of State Legislatures within
their respective States.
Ministers of State in States within their respective States.
Ministers of Union Territories and Executive Councilors, Delhi
within their respective Union Territories.
Puisne Judges of High Courts within their respective
jurisdictions.
Speakers of Legislatures in Union Territories and
Chairman of Delhi Metropolitan Council within their respective
Union Territories.
(21) Chief Commissioners of Union Territories not having Councils
of Ministers within their respective Union Territories.
Dy. Ministers in States within their respective States.
262
Dy. Speakers of Legislative Assemblies in Union Territories
and Dy. Chairman of Delhi Metropolitan Council within their
respective Union Territories.
Mayor, Hyderabad.
(22) Chairman, T.S. Minorities Commission.
Dy. Chairman and Dy. Speakers of State Legislatures outside
their respective States.
Ministers of State in States outside their respective States.
Puisne Judges of High Courts outside their respective
jurisdictions.
Dy. Ministers in States outside their respective States.
(23) Members of State Legislature, Lok Sabha and Rajya Sabha.
Chief Secretary and Principal Secretary to Government.
Director General and Inspector General of Police Members of
Board of Revenue/Functional Commissioner.
Secretaries of Government.
Engineer-in-Chief
Collectors.
Chief Engineers
Joint Collectors.
District Revenue Officers.
(24) Heads of Departments having jurisdiction throughout the State.
District and Sessions Judges.
(25) Dy. Inspector General of Police
Superintending Engineers
Conservator of Forests and other Gazetted Officers of the
Government who have jurisdiction over more than one
Revenue District.
Superintendent of Police.
Executive Engineers
Gazetted Officers of Revenue Department
Senior Dy. Accountant General
Recruiting Officers of Indian Army, Navy and Air Force.
(26) Chairman and Vice-Chairman of Zilla Parishad.
(27) District Panchayat Officers.
Gazetted Officers of the rank of District Officers of other
Departments including District Woman Welfare Officers on
tour and other Gazetted Officers of Central Government and
Reserve Bank who draw a pay of Rs. 500/- PM and above
Divisional Manager and Asst. Divisional Manager of the Life
Insurance Corporation of India while on official tour.
Administrator.
Asst. Administrator and
263
(28) Other Gazetted Officers of the Government and Other Gazetted
Officers of the above categories including Dy. Executive
Engineers and Asst. Executive Engineers.
Branch Manger and Asst. Branch Manager of the Insurance
Corporation of India while on official tour.
Officers of the State Bank of Hyderabad while on official tour.
Officers of Hindustan Copper Limited while on official tour
The Officers of Nationalised Banks while on tour and
Presidents of Mandal Parishads.
Field Officers of Care Administration.
Medical Officer of the Mobile Units Organising eye camps.
(29) Secretary of Telangana State Wakf Board.
All the members of the Mobile Units organizing eye camps
(30) Non- Gazetted Officers of the Government Civilian
Non- Gazetted (Grade – II) Officers and Subedars of Recruiting
Organisation.
Asst. Engineers
Asst. Commissioners of Hindu Religious Endowment Board;
and
Consulting Engineers and
Architect to the Hindu Religious Endowment Board;
(31) Members of General Public.
A member of any of the above categories may be required to vacate

after 24 hours occupation in favour of any other member of the same category
as his and after six hours' occupation in favour of any member in any category
higher than his own.
In cases of Law & Order Problem, the District Magistrates will have
discretion to vary the normal order of precedence in respect of the Gazetted
Officers of the Police Department provided the Honbl'e Ministers are not
affected.
Note: 1 to 5 Deleted.
4. All persons occupying the bungalow will be charged fees at the

rates fixed by the Government from time to time:
Note : Deleted.
(i) A fee as fixed by the Government from time to time will be

charged for every additional member of a touring officer's family
accompanying him, in excess of one but not more than four.
No fee shall be charged for the son and daughters of an officer
who have not attained the age of 12.
264
(ii) For parties with several members, each member will be charged
with a fee chargeable as in case of occupation by a single person.
(iii) A day's fee will be charged for an occupation of up to 24 hours

duration counted from the time of occupation.
Note : Deleted
(iv) and (v) Deleted
(vi) if a bungalow which is temporarily reserved for a specific period

for an officer with reference to the penultimate sentence of rule 2
above, is occupied by him from the first day of reservation rent
should be recovered from him only for the actual period of his
occupation, provided his departure is promptly notified to the
nearest Engineering Department official owning the inspection
bungalow / Guest house and the notice of reservation hung up in
the bungalow is removed immediately after it is vacated. If the
bungalow is not occupied by the officer from the first day of
reservation and the reservation is not cancelled before the date, rent
should be recovered from him for all days covered by the
reservation until the bungalow is occupied or until the reservation
is cancelled, whichever is earlier.
Touring officers should give specific intimation to their sub-

ordinates in District or to Collectors or Revenue subordinates
whether inspection bungalows should be got reserved for them
with reference to the penultimate sentence of rule 2 above. If,
under their instruction, bungalows are so reserved but are not
occupied, rent should be recovered for the period of reservation,
even if there were no applications from others for occupation
during the period. But Collectors of districts are allowed to use
their discretion and waive the recovery of rent in exceptional cases,
due regard being given in the interests of Government.
(vii) Deleted
Note: Deleted
5. The Collector is authorised to charge higher fees, whether

temporarily, for special reasons.
6. A book shall be kept at the bungalow in which all persons stopping

there shall be required to enter their names time of arrival and due time of
265
departure and the fees paid. A person occupying the bungalow should enter
under the column headed 'name' his own name and below that state the
particulars of member or members of his family, if any, that has accompanied
him specifying merely the relationship.
7. All persons occupying the bungalow shall be responsible for any

damage they or their servants or followers may cause to the buildings or to the
fittings.
8. All officers, subordinates and members of the general public

occupying a bungalow are required to pay without fail the rent due before they
vacate the bungalow. Any case of failure on their part in this respect will be
brought to the notice of the Executive Engineer and if, necessary, to that of the
Collector.
9. Occupation of a bungalow by an officer or married couple or a

single person accompanied by a member of his family shall only give
exclusive right of occupation of one set of room.
10. Deleted.
11. Any laxity on the part of the inspection bungalow watcher should
be noted in the book that is maintained in the bungalow.
12. A copy of the rules is to be hung in each bungalow, stating the class of
the bungalow and whether it is available for use by the general public.
RULES APPLICABLE TO AN INSPECTION BUNGALOW TO THE USE OF

WHICH OFFICER OF THE PUBLIC WORKS DEPARTMENT HAVE A
PREFERENTIAL RIGHT
1. Each inspection bungalow of this class is in charge of Executive

Engineer of the Division, but its use is subject to the control of the Collector of
the District.
2. "Ministers of Government have a preferential right to the use of the

Bungalow, Officers of concerned Engineering departments owning the guest
houses / inspection bungalows have the next preferential right in respect of the
Inspection Bungalows in non-Municipal areas." The other Engineering
departmental Officers dealing with Public Works shall have next preference.
The Officers of other departments of Government, non-officials of local
bodies, on tour in their official capacity and members of the general public
may occupy the bungalow on the understanding that they should vacate it at
266
once if required by a Hon'ble Minister of Government or an Officer of the
Engineering department dealing with Public Works. Non-Gazetted officers
other than those of concerned Engineering departments owning the guest
houses / inspection bungalows and members of the general public should
obtain special permission from the Collector for using the bungalow. The
Collector of a district may also accord general permission to Mandal Revenue
Officers, Inspecting Mandal Revenue Officers, for the use of specified
inspection bungalows in the district in places where no other suitable
accommodation is available for them. The Collector of a district may accord
general permission for the use of the inspection bungalows in the district to
Members of the Legislative Council, the legislative Assembly and the Council
of State and District Panchayat Officers who may apply for it before
undertaking a journey through the district. The Executive Engineer concerned
may reserve any such bungalow for the use of Government officers of
departments other than all Engineering departments dealing with Public Works
on tour in their official capacity, subject to the clear understanding that they
should vacate it immediately if required for the use of officers of all
Engineering departments dealing with Public Works.
Note:- Touring members of the Foreign delegates and Foreign tourists who
possess the Valid Documents issued by the Government of India are
permitted to occupy the bungalow at any time without first obtaining
the permission of the Collector concerned or of other officers in whose
charge the bungalow may be, subject to the following conditions :—
(1) That accommodation is actually available at the time;
(2) That they pay the stipulated fee;
(3) That they do not occupy the bungalow for more than 18 hours.
(4) That they vacate the bungalow immediately without dispute if
accommodation is wanted for a Government official even during
the period of their occupation;
(5) That if they desire to extend the period of occupation beyond 18
hours they should obtained forthwith the sanction of the
competent authority in the normal course;
(6) That when accommodation has already been previously reserved
by the Collector, or under his order, the members of the Foreign
delegates and the foreign tourists as such, should not occupy the
bungalow, on any day it is so reserved even if, when they arrive,
it is unoccupied except for the purpose of taking a meal which
will not involve their remaining in the bungalow after the time
when the person for whom it is reserved is expected ; and
(7) That they show to the watchman/care taker of the bungalow their
valid documents issued by the Government of India.
3. All persons occupying the bungalow will be charged fees at the

rates fixed by the Government from time to time.
267
Note :- Deleted.
(i) A fee as fixed by the Government from time to time will be

charged for every additional member of a touring officer's family
accompanying him, in excess of one but not more than four.
No fees shall be charged for the sons and daughters of an officer

who have not attained the age of 12.
(ii) For parties with several members, each member will be charged
with a fee chargeable as in case of occupation by a single person.
Note:- Parties of persons will be permitted to occupy the bungalows

only when the bungalows can be made wholly available for
their use but not when only one set of rooms therein is
available. The previous permission of the Collector should be
obtained in all such cases.
(iii) A day's fee will be charged for an occupation of up to 24 hours

duration counted from the time of occupation.
Note :- Deleted.
(iv) to (vi) Deleted.
(vii) If a bungalow which is reserved for a specific period for an

officer with reference to the last sentence of rule 2 above, is
occupied by him from the first day of reservation but is vacated
before the expiry of the full period of reservation, rent should be
recovered from him only for the actual period of his occupation
provided his departure is promptly notified to the nearest Public
Works department official and the notice of reservation hung up
in the bungalow is removed immediately after it is vacated. If the
bungalow is not occupied by the officer on the first day of
reservation and the reservation is not cancelled before that date,
rent should be recovered from him for the days covered by the
reservation until the date he occupies it or until the reservation is
cancelled whichever is earlier.
4. The Collector of the district is authorised to charge higher fees,

whether temporarily or permanently, for special reasons after consulting the
Superintending Engineer.
268
5. Subject to the preferential rights of the Hon'ble Ministers of
Government and the officers of the Engineering Departments dealing with
Public Works, the order of precedence for occupation of these bungalows will
be as in Rule 3 of Part A above:
6. A book shall be kept at the bungalow in which all persons stopping

there shall be required to enter their names, time of arrival and departure and
the fees duo and paid. A person occupying the bungalow should enter under
the column headed ' name ' his own name and below that state the particular
member or members of his family, if any, that has accompanied him
specifying merely the relationship.
7. All persons occupying the bungalow shall be responsible for any

damage they or other servants or followers may cause to the buildings or
fittings.
8. All officers, subordinates and members of the general public

occupying a bungalow are required to pay without fail the rent due before they
vacate the bungalow. Any case of failure on their part in this respect will be
brought to the notice of the Executive Engineer and, if, necessary, to that of
the Collector.
9. Occupation of a bungalow by an officer or married couple shall

only give exclusive right of occupation of one set of rooms.
10. Deleted.
11. Any laxity on the part of the inspection bungalow watcher should
be noted in the book that is maintained in the bungalow.
12. A copy of the rules is to be hung in each bungalow, stating the

class of the bungalow and whether it is available for use by the general public.
269
APPENDIX-VI-A
SCALE OF FURNITURE REQUIRED FOR DOUBLE SUITE

ACCOMMODATION INSPECTION BUNGALOW
(PARA 232 & 286 ‘D’ CODE)
I.For Suits: II. Dinning and III. Toilet Blocks: IV. Common facilities
Each Suit Kitchen:
Description Quantity Description Quantity Description/ Quantity Description Quantity
/Size /Size Size / Size
1) 2Single 1 set 1) Dining 1 set 1) Geysers- 1No 1) Internet 1 No.

Cots of Table 25 Lts facility
size with 12 capacity
0.9x2 m chairs
with
Mattresse
s etc.,
Complete
2) Sofa 2) Refrigera 1 No 2) Water 1No.- 2) Colour 1 No.
Sets- 2 Nos. tor-165 Closets Televisio
3 seater-- 2 Nos. lts. --Western n Set—
1 seater-- Capacity --Indian 53cm
size
3) Office 1 No 3) Wash 2 No. 3) Wash 1 No. 3) Dust Bins 4 Nos.

Table – Basins Basins
0.9x1.35
mts. Size
4) Dressing 1 No 4) Ward 2 Nos. 4) Buckets, 1 set 4) Telephon 1 No.

Table robe for Mug, e
with Utensils-- Soap facilities
mirror 1.85x1m Boxes
5) Tea Poy 2 Nos. 5) Towel 1 No.

0.6x0.9m Bar-0.9m
size length
6) Chairs 4 Nos. 6) Mirror 1 No.

with
Shelves
7) Cup 1 No
board (with
with Hanger
Shelves provisio
0.9x1.2m n)
size
8) Stools 1 No.
270
APPENDIX – VII
AGREEMENT FOR HIRING GOVERNMENT TOOLS AND PLANT

(Vide Paragraph 340(4) of this Code)
Deleted.
APPENDIX VIII – A
AGREEMENT FOR DEPOSIT WORKS (IRRIGATION)

(Vide Paragraph 207 (6) of this Code)
I/We ………………………………
(Name) of ………………..
(Address) agree to pay into
Treasury/ by Demand Draft to the credit of the Executive Engineer,
………………………… Division, ……………….., within such period as
may be notified tome/us at my /our last known place of abode by the said
Executive Engineer the sum of Rs. *………………. which together with the
preliminary deposits of Rs………..………..… paid by me/us will amount to
Rs………………….. being the estimated cost of construction /one part of the
estimated cost of the construction of a ……………………………………….
located at………………………………………..and to further pay such
amount/proportionate contribution in excess of the said Rs………………, as
(Amount of estimate)
the work after construction may be found to have cost, provided that if the
work actually cost less than the said Rs……………, the Savings/ A proportion
(Amount of estimate)
share of the savings on the estimate shall be refunded to us/me.
I/We further agree to the following conditions :
(1) that the execution of the work shall be carried out by the Irrigation
&C.A.D / Or any Public Works Department ;
(2) that the work on completion becomes the absolute property of the
Government of Telangana State.
(3) that the Government do not guarantee to defray the cost of upkeep of
the work from public funds and that it is open to Government to
remove the work at any time ;
(4) that in the event of failure by me/us to further pay an amount of
Rs………………proportionate contribution, in excess of the said
Rs……………as the work after completion may be found to have cost,
the said amount/ proportionate contribution so payable may be
recovered by the Government as arrears of land revenue.
271
* Here enter the actual amount paid, i.e., an amount equal to the amount of the
estimate minus Rs……………. (Preliminary deposits).
APPENDIX VIII – B
AGREEMENT FOR DEPOSIT WORKS (IRRIGATION)
(Vide Paragraph 207 (8) of the Code)
I/We ………………………... of ……………..village in the …………….

Mandal………….. District ………………. having paid the sum of Rs………
(Rupees ……………….………………..only) into the ………… Treasury /
Demand Draft to the credit of the Executive Engineer ………….Division, as a
deposit for the preparation of plans and estimates for the work of ……
………………….. to be executed at my/our partly at my/our cost do hereby
agree as follows :—
(1) that, after the preparation of the plans and estimates for the above
work, I/We shall, within a fortnight of notice to do so, from the Sub-
divisional Officer,……………………… Sub-division, enter into an
agreement in the authorised form and abide by the terms of the same;
(2) That failing to comply with the above condition or with the terms of
the agreement to be entered into will entail forfeiture of the said
deposit of Rs………….. (Rupees ……………………..only) unless the
work is dropped owing to the objections of third parties.
………………………………………..
(Signature)
APPENDIX – IX
Deleted.
272
APPENDIX – X
SALE NOTICE AND AGREEMENTS FOR LEASE OF GRASS AND

USUFRUCT OF TREES
(Para 346)
SALE NOTICE FOR LEASE OF GRASS AND USUFRUCT OF TREES
Notice is hereby given that the___________________________ in the sources

(Name of the Object put to sale)
described in the annexed schedule for a period of ________________________ will
(Period to be noted)
be sold in public auction by the Executive Engineer, Division___________________
(Name of the Division) (Place)
on the day of ________at ________ O’clock subject to the conditions hereinafter set
(Date) (Time)
forth.
1. Any person or body intending to bid must deposit a sum of Rs __________

(EMD be noted)
as
earnest money with the selling officer on or before the date of sale. Such of the
person as have not complied with this condition will not be permitted to bid at the
auction.
2. No one will be allowed to bid for another person unless he holds a power of
attorney from him and produces the same for the inspection of selling officer when
demanded by him.
3. the sale will ordinarily be knocked down to the highest bidder, but the right is
reserved to the officer conducting the sale to reject any bid without assigning any
reason there for.
4. the earnest money deposited by unsuccessful bidders will be returned to them
at the close of the sale and that of the successful bidder will be treated in the manner
laid down in clause 9 below.
5. (a) The sale will not be considered as completed unless it is confirmed by the
_________________
(Competent authority)
who reserves the right to confirm the sale
(b) The authority competent to confirm the sale will have the right to refuse
the sale without assigning any reason therefor.
6. The successful bidder will not be permitted to do any act under the lease until
the sale is confirmed by the _______________ and until conditions 7 and 8 below are
(Competent authority)
fulfilled.
7. Immediately after a bid is accepted by the officer conducting the sale, the
successful bidder shall deposit on the spot a sum equal to –
(i) In the case of leases for 1 year or less than one year :-
Immediately on knocking down the bid, deposit 25% of the purchase
value.
Balance 75% shall be collected - 25% within a week
Another - 25% within two weeks
273
Balance - 25% within four week
(ii) In the case of leases for more than 1 year, the lease amounts shall be
collected as follows:
(a) 25% of the proportionate purchase amount for the first year at the
time of knocking down the bid.
(b) Balance 75% of the proportionate purchase amount for the first
year within one week from the date of knocking down the bid.
(c) 100% of the proportionate purchase amount for the each
subsequent year of the purchase amount within one week of the
beginning day of the each succeeding year.
8. The successful bidder shall pay the balance of 75% in the manner specified in
clause 7 above on confirmation by the competent authority. No formal agreement
need be executed in case the lease is for less than one year.
Provided, however, that, if the successful bidder is a village panchayat such

panchayat shall in all cases and irrespective of the duration or the amount payable
under the lease and within the time limited in clause 7 above /(in this clause) execute
an agreement (duly stamped) in Form No. I annexed hereto with such modifications
as may be necessary. Such panchayat shall also within such period execute a
supplemental agreement in form No.VI annexed hereto. The balance of the lease
amount due by the panchayat shall be paid within the period provided in clause 7
above.
9. The successful bidder shall also deposit as security of the due fulfillment of
the conditions of the lease a sum equal to 5% of the total lease mount for entire period
of the lease. The earnest money paid by the successful bidder at the time of the sale
will be retained and credited towards this security deposit. If the earnest money is
more than the required security deposit the excess will be refunded to the successful
bidder, after conditions mentioned above have been fulfilled. If, on the other hand,
the earnest money is less than the required security deposit, the difference shall be
paid by him before his signing the agreement The security deposit will be refunded
to him on the expiry of the full period of the lease if the conditions of the lease have
been duly fulfilled:
Provided, however, that, if the successful bidder is a village panchayat, no

security deposit shall be demanded from or paid by such panchayat. The earnest
money paid by such panchayat under the provisions of clause 1 above shall be
returned to the panchayat after conditions mentioned above have been fulfilled.
10. In the event of failure on the of the successful bidder to comply with the
condition 7, 8, and 9 above or any of them, the sale shall stand cancelled and resale
held and the earnest money and other amounts, if any, already will be forfeited. It
shall not be incumbent upon the selling officer to give notice of such cancellation or
resale to the defaulting bidder. Resale’s under this condition will be at the risk of the
defaulting bidder who will have no claim to the profit, if any, on account of such
resale and who, in the event of loss, will be required to make good the difference
between the total amount payable by him for the whole period under the terms of the
original sale and the total amount payable by the successful bidder at the resale. In
274
the latter case, the forfeited amounts will be deducted from the amount of loss arising
from the resale and the balance, if any, with interest at 12% per annum will be
recoverable from him as arrears of revenue under the provision of the Revenue
Recovery Act
11. The conditions mentioned above are intended solely for the benefit of the
Government of Telangana State with a view to safeguard their interests and so any
omission on the part of the officers action on behalf of the Government to enforce
them strictly and indulgence or concession that be granted to the licensee with or
without notice shall not affect the rights of the Government to enforce them (the
conditions) against the licensee and shall not afford the licensee a right to plead such
omission, indulgence or concession as a bar to any action that may be brought by the
Government in respect thereof.
275
I. AGREEMENT FORM FOR LEASE OF GRASS ON GOVERNMENT LANDS OTHER
THAN COMPOUNDS OF GOVERNMENT BUILDINGS
This Indenture made the……………….day

(Furnish Date)
of Two thousand ……………. and
……………… between His Excellency the Governor of Telangana State (hereinafter
called the Governor which expression shall where the context so admits include his
successors in office and assigns) of the one part and * …………… (Name) son of
…………….………….
(Father's Name) Residing at the village of ……………………….mandal
(Village Name) of
………………………
(Mandal Name) in the district of ……………………….
(District Name) (hereinafter called the
licensee which expression shall where the context so admits include his heirs
executors administrators and legal representatives) of the other part.
Whereas the ownership of the lands situated in Survey No……….…………..

(Furnish Survey Number)
in the village of ……………….
(Village Name) in the registration district of …………………and
(District Name)
registration sub-district of ………………

(District Name) more particularly described in the schedule
thereto vests in Telangana State, Government of Telangana State and whereas the
Governor has agreed to grant a license and the licensee has agreed to accept the
license hereinafter described on the terms and conditions hereinafter contained +(And
(EMD required to be noted)
Whereas the licensee has paid the sum of Rs ……………………. as and for security
for the fulfillment and observance by him of the conditions covenants and stipulations
contained in these presents).
Now this Indenture Witnesses as follows :—
I. In pursuance of the said agreement and in consideration of the covenants

and agreements on the part of the licensee hereinafter contained the Governor doth
hereby grant unto the licensee the sole and exclusive right to cut all the grass now
growing or that may here after during the period of this license grow on all that piece
or parcel of land more particularly described in the schedule hereto and delineated
and marked on the map or plan hereto annexed and coloured thereon for the term of
……years from the day……. of………20.… yielding and paying there for yearly the
sum of Rs……………………..
(Bid Amount)
*If the licensee is a Village Panchayat, the second party to the indenture should be
mentioned as "the Village Panchayat of ………………………
(Village Name)
village in the Mandal
of(Mandal
……………….Name) in the district of ……………………….
(District Name) Hereinafter called the
licensee, which expression where the context so admits shall include its successors
and assigns) of the other part".
+The recital clause within brackets should be omitted if the licensee is a Village
Panchayat.
276
II. The Licensee hereby agrees with the Governor :
(1) to pay to the Government of T.S. (hereinafter called the Government)

the sum of Rs…………….
(Bid Amount) the balance due in respect of the first yearly payment on
or before the day of ….……..

(Due date of20 ……….
payment)
(2) to pay the subsequent yearly payments on or before the ………. day
(Due date of payment)
of ……… in each year. Provided however that if the Licensee shall fail to pay to the
Government the rent and other amounts (if any) payable under these presents on the
respective dates on which they are made payable hereunder the Licensee shall pay
interest at 12 per cent per annum such amounts from the dates on which they were so
Payable up till the date of payment or recovery.
(3) to permit the agents and the officers and servants of the Government
together where necessary with workmen and appliances to enter upon the said lands
the subject-matter of this licence and remove there from all such quantity of grass as
may be required for use by any officer of the Engineering Department or dig and
remove there from any earth or soil and the Licensee shall not be entitled to any
compensation in respect of the grass or soil so removed.
(4) to use said lands only for the purposes aforesaid and not for any other
purpose ;
(5) to permit the officers and servants of the Government with or without
workmen or others at all times to enter upon the lands afore said to view the condition
and state thereof ;
(6) * not to assign or underlet the benefits arising under this licence or
any part thereof without first obtaining the written consent of.
(7) not to allow cattle to graze on the said lands or dig up or allow to be
dug up any grass by its roots ;
(8) not to obstruct people or cattle from passing along the usual paths on
the said lands or any annoyance to same ;
(9) not to claim any refund of the money paid under these presents on
account of earth being thrown on the banks or berms of pits dug and of materials
stacked on the said lands ;
(10) to deliver up to the Government at the expiration or sooner

determination of the said term of this licence the premises the subject-matter of this
licence in all respects in such state and condition as shall be consistent with the due
performance of the several covenants herein contained.
277
* Clause (6) in paragraph II should be omitted (the subsequent clauses being re-numbered) if
the licensee is a village panchayat.
III. The Governor Covenants with the licensee as follows:—
(1) To permit the licensee on his observing and performing the several
covenants and stipulations on his part contained to peaceably and quietly hold and
enjoy the licence hereby granted during the term hereby created without any lawful
interruption from the Government or any person rightfully claiming under or in trust
for them.
+(2) to return to the licensee the sum of Rs. …………. deposited by the
licensee as herein before mentioned or such portion thereof as may be returnable to
him on the expiration or sooner determination of the term hereby created.
IV. It is hereby expressly agreed and declared—
(a) that should the licensee fail to pay the annual rent or be guilty of a
breach or non-observance of the covenants conditions and stipulations on his part to
the observed and performed then and in any such case the Executive Engineer,
………………...……Division,
(Division Name) may at any time thereafter in addition to and
without prejudice to his other rights and remedies determine this agreement by notice
in writing addressed to the licensee and shall be at liberty to sell by public auction or
private sale the rights of the licensee under this agreement and be entitled to and
retain the whole amount for which the said rights shall be sold. Should, however, the
same be less than the amounts payable by the licensee under terms of this agreement
for the whole term thereof the Government shall be entitled # (to make good the
difference from the deposit made by the licensee and to recover any balance that there
may be still remaining due from the licensee) :
(b) that the annual rent and other amounts payable under this agreement
may be recovered by the Government as arrears of Government revenue under the
Revenue Recovery Act.
(c) that in the event of the failure by the licensee to fulfill any of the
terms of this agreement he shall * (forfeit the deposit made by him as security and
will also) pay to the Government any damages occasioned to the Government by
reason of any breach of the covenants and conditions herein contained.
(d) the officers and servants of the Government and any lessee from the
Governor or person employed or authorised by such lessee shall have liberty and
power to enter into and upon the said lands the subject-matter of this licence and to
do such acts and things thereon as the Government or their duly authorised officers
may think fit or authorise by without prejudice to the rights of the licensee under
these presents and the licensee shall not claim or be entitled to any compensation or
+ Clause (2) of paragraph III should be omitted if the licensee is a village panchayat.
# If the licensee is a village panchayat, the second party to the indenture should be mentioned
as "The village panchayat of ……………….………
(Village Name) village in mandal of ……………....…….
(Mandal Name)
in the district of …....……………...
(District Name)(hereinafter called the licensee, which expression
where the context so admits shall include its successors and assigns) of the other part".
278
* If the licensee is a village panchayat, then, for the words within brackets in clause (a) of
paragraph 4, the words "to recover the difference from the licensee" should be substituted; and
the words within brackets in clause (c) of the same paragraph should be omitted.
abatement of the rent payable here under in respect thereof unless the Superintending
Engineer,………….Circle, considers that the same is payable ;
(e) that if any dispute or difference shall at any time hereafter arise
between the Government or their officers on the one part and the licensee as to the
rights duties or liabilities of either party in respect of any matter or thing relating to or
arising out of these presents or the construction or the meaning of all or any of the
provisions herein contained the said dispute or difference shall be referred for
settlement to the arbitration of ……………..……..
(Name of the arbitrator) and his decision thereon shall be
final.
In witness whereof ………………………..

(Agt. Authority) acting on behalf of and by the
order and direction of His Excellency the Governor of T.S. and the licensee have
hereunto set their hands and seals the day and year first written.
Signature of Lessee Signature of Lessor
Signed, Sealed and delivered in the presence of
1. Signature &Name :
2. Signature & Name:
Schedule of Property
Description of the Date from Last date for payment of

Name of Land which the lease amount
Period
the Survey No. land is For less For more
of lease
Village & Extent available than one than one
Description for lease year year
1 2 3 4 5 6 7
279
II. AGREEMENT FORM FOR LEASE OF GRASS IN THE COMPOUNDS OF
BUILDINGS
This Indenture made the ……………….

(Furnish Date)
day of Two thousand and ……..…
between his Excellency the Governor of T.S. (hereinafter called the Governor which
expression shall where the context so admits include his successors in office and
assigns) of the one part and………………….
(Name) son of …..…….………..
(Father's Name) residing at the
village of ……………….
(Mandal Name) of Mandal(Village
……..……..Name) in the district of …..……………....
(District Name)
(hereinafter called the licensee which expression shall where the context so admits
include his heirs executors administrators and legal representatives) of the other part.
Whereas the ownership of the lands situated in Survey No(Furnish

……………...
Survey Name)
in the village (Village

…….………. Name) in the Registration District of…...………and
(District Name)
Registration
sub- district of …...……………….
(District Name) more particularly described in the schedule hereto
vests in Government of the T.S., and Whereas the Governor has agreed to grant a
license and the Licensee has agreed to accept the licence herein after described on the
terms and * Conditions hereinafter contained (and whereas the licensee has paid the
sum of Rs ……….……………..
(EMD required to be noted)and for security for the fulfillment and observance
by him of the conditions covenants and stipulations contained in these presents).
Now this Indenture Witnesseth as follows :—
I. In pursuance of the said agreement and in consideration of the covenants

and agreement on the part of the Licensee hereinafter contained the Governor doth
hereby grant unto the Licensee the sole and exclusive right to cut all the grass now
growing or that may here after during the, period of this license grow on all that piece
or parcel of land more particularly described in the schedule hereto and delineated
and marked on the map or plan hereto annexed and coloured ……….…..……
(Specify Colour) thereon
for the term of …….................. years from the ……………....

(Starting day)day of …....... 20……..
yielding and paying there for yearly the sum of Rs. …………...
(Bid Amount)
II. The licensee hereby agrees with the Governor.
(1) To pay to the Government of T.S. (hereinafter called the Government) the
sum of Rs. ………………… the balance due in respect of the first yearly payment
(Balance Amount)
on or before the…….....day of ….....20…….
(Specify the Date)
(2) To pay the subsequent yearly payment on or before the day of

……………
(Specify the Day)in each year. Provided however that if the licensee shall fail to pay to the
280
*The recital clause within brackets should be omitted if the licensee is a Village Panchayat.
respective dates on which they are made payable hereunder the Licensee shall pay
interest at 12 per cent per annum on such amounts from the dates on which they were
so payable up till the date of payment of recovery.
(3) To permit the agents and the officers and servants of the Government
the subject-matter of this licence and cut and remove there from all such quantity of
grass that may be required for use by any officer of the Engineering Department or
dig and remove there from any earth or soil and the licensee shall not be entitled to
any compensation in respect of the grass or soil so removed.
(4) To use the said lands only for the purposes aforesaid and not for any
other purpose.
(5) To permit the officers and servants of the Government with or without
workmen or others at all times to enter upon the lands aforesaid to view the condition
and state thereof.
(6) To remove grass by moving only and only between the hours of 7 a.m.
and 5 p.m, on each day.
(7) Not to remove grass from the garden area or use spades for scraping the
grass.
(8) Not to allow cattle to graze in the compounds.
(9) * Not to assign or underlet the benefits arising under this licence or any
part thereof without first obtaining the written consent of …………………………….
(Specify the officer competent to accord consent)
(10) Not to allow cattle to graze on the said lands or dig up or allow to be
dug up any grass by its roots.
(11)Not to obstruct people or cattle from passing along the usual paths on the
said lands or cause any annoyance to same.
(12) Not to claim any refund of the money paid under these presents on
account of earth being thrown on the banks or berms of pits dug and of materials
stacked on the said lands.
(13) To deliver up to the Government for and on behalf of the Governor at

the expiration or sooner determination of the said term of this license the premises the
subject-matter of this license in all respects in such state and condition as shall be
consistent with the due performance of the several covenants herein contained.
281
* Clause (9) in paragraph II should be omitted (the subsequent clauses being renumbered) if
the Licensee is a village panchayat.
III. The Governor Covenants with the Licensee as follows :
To permit the Licensee on his observing and performing the several
enjoy the license hereby granted during the term hereby created without any lawful
for them.
# (2) To return to the Licensee the sum of Rs………………….

(Refundable EMD) deposited by the
Licensee as herein after mentioned or such portion thereof as may be returnable to
IV. It is hereby expressly agreed and declared.

(a) that should the Licensee fail to pay the annual rent or be guilty of a
breach of non-observance of the covenants conditions and stipulations on his part to
be observed and performed then and in any such case the Executive Engineer,
…………..….
(Division Name)Division, ………….
(Place) may at any time thereafter in addition to and
without prejudice to his other rights and remedies determine this agreement by notice
in writing addressed to the Licensee and shall be at liberty to sell by public auction or
private, sale, the rights of the Licensee under this agreement and be entitled to and
retain the whole amount for which the said right shall be sold. Should however the
same be less than the amounts payable by the Licensee under the terms of this
agreement for the whole term thereof the Government shall be entitled (to make good
the difference from the deposit made by the Licensee and to recover any balance that
there may be still remaining due from the Licensee) ;
(b) that the annual rent and other amounts payable under this agreement may
be recovered by the Government as arrears of Government revenue under the
Revenue Recovery Act ;
(c) that in the event of the failure by the Licensee to fulfill any of the terms
of this agreement he shall (forfeit as the deposits made by him as security and * will
also) pay to the Government any damages occasioned to the Government by reason of
any breach of the covenants and conditions herein contained.;
(d) the officers and servants of the Government and any lessee from the
Governor or person employed or authorised by such lessee shall have liberty and
power to enter into and upon the said lands the subject-matter of this license and to do
such acts and things thereon as the Government or their duly authorised officers may
think fit or authorise but without prejudice to the rights of the Licensee under these
presents and the Licensee shall not claim or be entitled to any compensation or
Engineer …………………
(Name of the Circle)Circle, considers that the same is payable ;
#Clause (2) of paragraph III should be omitted if the Licensee is a village panchayat.
282
*If the licensee is a village panchayat, then, for the words within brackets in clause (1) or
paragraph IV the words "to recover the difference from the licensee" should be substituted and
the words, within brackets in clause (3) of the same paragraph should be omitted.
(e) that if any dispute or difference shall at any time hereafter arise between
the Government or their officers on the one part and Licensee as to the rights duties or
liabilities of either party in respect of any matter or thing relating to or arising out of
these presents or the construction or meaning of all or any of the provisions herein
contained the said disputes or difference shall be referred for settlement to the
arbitration of ……………….……
(Name of the arbitrator) and his decision thereon shall be final.
In witness whereof ………………………………

(Agt. Authority) acting on behalf of and by
the order and direction of His Excellency the Governor of T.S., and the Licensee have
hereunto set their hands and seals the day and year first written.
Signed, Sealed and delivered in the presence of (1) Signature :

(Name and Address of the Witness)
Signed, Sealed and delivered in the presence of (2) Signature :

(Name and Address of the Witness)
Description of the Last date for payment

Date from
Land of lease amount
Name which the
Survey Period
of the land is For less For more
No. & of lease
Village Extent available than one than one
Descriptio
for lease year year
n
1 2 3 4 5 6 7
283
III. AGREEMENT FORM FOR THE LEASE OF COCONUT TREES
Agreement made the ……………….

(Date) day of ……………….
(Month) 20.…… between
(Year)
His Excellency the Governor of Telangana State (herein after called the Governor
which expression shall where the context so admits include his successors in office
and assigns) of the one part and * ……………………
(Licensee's Name) son(Licensee's
of …………….… residing
Father's Name)
at the village of (Village
……...…….Name) in the district of ……………….
(District Name) (hereinafter called the
Licensee which expression shall where the context so admits include his heirs
executors administrators legal representatives and assigns) of the other part.
Whereas the Licensee was on (Date

the of
……………
Action) day of &……….………
(Month year)
declared
the purchaser at an auction sale held for the purpose of the sole right to enjoy the
usufruct of the coconut trees standing on the land described in the schedule hereto
(hereinafter referred to as the said trees) for the terms of year at the sum of
Rs…………..
(Bid Amount)per year * (and Whereas the Licensee has deposited with the Executive
Engineer of the ………………….…………
(Name & address of the Division) Division hereinafter called the Executive
Engineer the sum of Rs……….……...
(Security Deposit)
as security for the due performance by him of
the provisions of this agreement) And Whereas one of the conditions of such purchase
was that the Licensee should enter into such an agreement as is hereinafter contained.
Now it is hereby agreed and declared as follows :
I. The Governor hereby grants unto the Licensee the sole and exclusive right
to gather, remove, dispose of and otherwise enjoy the usufruct of the coconut trees
standing on the piece or parcel of land situated at ……………..….
(Place) in the Registration
District of ………………..
(Name of District) in the Registration Sub-district of ….………………..
(Name of sub-District)and
more particularly described in the schedule here to and of which trees the total
number is given in column 6 of the said schedule for the term of ………… years
(Period)
from
the day of ………….... paying there for the annual rent of Rs.(Annual
………………………..
(Starting Date) proportionate Amount)
II. The Licensee covenants with the Governor as follows :
(1) To pay to the Government of T.S., herein after called the Government)
the sum of Rs.(Bid
……….….
Amount) the balance due in respect of the first yearly installment on
or before the ……… day of …….20…..
(Date, Month & Year)
(2) To pay the subsequent yearly payment on or before the …….…… day of
(Beginning Day, Month & Year)
………….. in each year. Provided however that if the Licensee shall fail to pay to the
284
*If the Licensee is a village panchayat, the second party to the indenture should be mentioned
as "The Village Panchayat of …………… village in the Mandal of ………… in the district of
………. So admits shall include its successors and assigns, of the other part."
respective dates on which they are made payable here under the Licensee shall pay
interest at 12 per cent per annum on such amounts from the dates on which they were
so payable up till the date of payment of recovery.
(3) To trim the trees standing on canal and channel banks so as to allow a
clear headway of 3 meters above the top of the said banks.
(4) To dig round the bottom of each and every tree, to trim the roots thereof
and to manure them with cattle dung or other manure once in every year during the
rainy season.
(5) To have the last removal of ripe coconuts from any of the said trees made
under the supervision of the nearest subordinate of the Engineering Department not
below the rank of Asst. Engineer / Asst. Executive Engineer on the Licensee giving
previous intimation to such subordinate in writing of his intention so to remove and
the date and hour proposed for such purpose.
(6) To preserve the said trees and their foliage in a good state of cultivation
and not except as herein before provided permit the same to be cut damaged or
injured in any way howsoever provided however that the Licensee may collect use
and otherwise dispose of all leaves that may have become ripe and detached from the
said trees.
the subject-matter of this license, to view the state and condition of the trees and to
dig and remove there from any earth or soil and the Licensee shall not be entitled to
any compensation in respect of the soil so removed.
(8) Not to remove or collect from any of the said trees any tender coconuts
during the month preceding the expiry of the term hereby created.
(9) Not to extract toddy from the said trees or any of them and for such
purpose tap the same or permit the same to be tapped.
* (10) Not to assign or underlet the benefits arising under this license or any part
thereof without first obtaining the written consent of …………………………..….
(Competent Authority)
(11) To yield up and hand over the said trees at the determination of the term
hereby created in good and proper state of cultivation and order as shall be in
compliance in all respects with the covenants herein before contained and the
Licensee shall not be entitled to any allowance or compensation for any expenditure
he may have incurred in respect of improvements or otherwise during the said term.
285
* The recital clause within brackets should be omitted if the licensee is a Village Panchayat.
III. The Governor covenants with the Licensee as follows:
(1) To permit the Licensee on his observing and performing the several
enjoy the license hereby granted during the term hereby created without any law-ful
for them.
*(2) To return to the Licensee the sum of Rs. ……………...

(Refundable Deposit) Deposited by the
Licensee as herein before mentioned or such portion thereof as may be returnable to
IV. It is hereby expressly agreed and declared—

(1) That should the Licensee fail to pay the yearly rent or be guilty of a
breach or non-observance of the covenants conditions and stipulations on his part to
be observed and performed then and in any such case the Executive Engineer may at
any time thereafter in addition to and without prejudice to his other rights and
remedies determine this agreement by notice in writing addressed to the Licensee and
shall be at liberty to sell by public auction or private sale the rights of the Licensee
under this agreement and be entitled to and retain the whole amount for which the
said rights shall be sold. Should, however, the same be less than the amounts payable
by the Licensee under the terms of this agreement for the whole term + thereof the
Government shall be entitled + (to make good the difference from the deposit made
by the Licensee and to recover any balance that there may be still remaining due from
the Licensee);
(2) that the yearly rent and other amounts payable under this agreement
may be recovered by the Government as arrears of Government revenue under the
Revenue Recovery Act.
(3) that in the event of the failure by the Licensee to fulfill any of the terms
of this agreement he shall +(forfeit the deposits made by him as security and will
also) pay to the Government any damages occasioned to the Govt. by reason of any
breach of the covenants and conditions herein contained;
(4) that in the event of any of the said tree dying failing to produce fruit or
becoming unprofitable or useless during the said period or being cut or otherwise
damaged by earth being thrown pits being dug or materials being stacked by the
officers and servants of the Government, the Licensee shall not claim or be entitled to
any compensation or reduction of rent for such failure or loss but shall continue to
pay rent as if the said trees were alive productive and in full vigour nor shall the
Licensee be entitled to any compensation or reduction in the rent payable by him by
reason of the number of such trees being reduced by tempest floods storm or
otherwise however ;
286
* Clause (10) in paragraph II and clause (2) under paragraph III should be omitted (the
subsequent clauses being renumbered) if the Licensee is a village panchayat.
+ If the licensee is a village panchayat, then, for the words within brackets in clause (1) of
paragraph IV, the words "to recover the difference from the Licensee" should be substituted
and the words within brackets in clause (3) of the same paragraph should be omitted.
(5) that in the event of any of the said trees being cut down damaged or
injured by the Licensee of his servants or workmen during the said term he shall pay
to the Government and the Government shall be entitled to receive such
compensation therefore as the case may deem reasonable of which he shall be the
sole judge ;
(6) that in the event of the Excise department granting permission during
the currency of this agreement to any toddy shop renter for tapping toddy from any of
the trees included in this agreement after the prior consent of the Public Works
Department authorities has been obtained, such trees will be excluded from the scope
of this agreement for the period of the toddy tapping license if that period falls within
the period of this agreement or for the unexpired period of this agreement if that
period extends beyond the date of the expiry of this agreement. And the lease
amounts payable by the Licensee for such periods shall be reduced by an amount
calculated on the basis of the ratio which the number of trees to be excluded bears to
the total number of trees leased under this agreement;
(7) the officers and servants of the Government and any lessee from the
Governor of Telangana State or person employed or authorised by such lessee shall
have liberty and power to enter into and upon the said lands the subject-matter of this
license and to do such acts and things thereon as the Government or their duly
authorised officers may think fit or authorise but without prejudice to the rights of the
Licensee under these presents and the Licensee shall not claim or be entitled to any
compensation or abatement of the rent payable here under in respect thereof unless
the Superintending Engineer, Circle, considers that the same is payable;
(8) that if any dispute or difference shall, at any time hereafter arise between
the Government or their officers on the one part and the Licensee as to the rights
duties or liabilities of either party in respect of any matter or thing relating to or
arising out of these persents or the construction or meaning of all or any of the
provisions herein contained the said dispute or difference shall be referred for
settlement to the arbitration of …………………..……..
(Name of the arbitrator ) and his decision thereon shall
be final.
In Witness Where of ……………….

(Agt. Authority) acting on behalf of and by the order and
direction of His Excellency the Governor of Telangana State and the Licensee
…………….
(Name) have hereunto set their hands and seals the day and year first written.
Signed, sealed and delivered by the above named in the presence of
Signed, sealed and delivered by the above named in the presence of
287
Survey
Name, if Mandal Village in
Number Number of
any, of the in which which Boundaries
and trees
property situated situated
extent
(1) (2) (3) (4) (5) (6)
IV. AGREEMENT FORM FOR THE LEASE OF PALMYRA, PUNGA AND OTHER FRUIT
BEARING TREES
Agreement made the ………..

(Date) day of …………..
(Month) two thousand and………
(Year)
between his Excellency the Governor of Telangana State, (hereinafter called the
Governor which expression shall where the context so admits include his successors
in office and assigns) of the one part and *(Licensee's
………..……..…. son of …….…………..
Father's Name) (Licensee's Name)
residing at the village of(Village

…….…….. Name)
in the Mandal of ………….…..
(Mandal Name) in the district of
……………....……
(District Name) (hereinafter called the Licensee which expression shall where the
context so admits include his heirs executors administrators legal representatives and
assigns) of the other part.
Whereas the Licensee was on the (Date

……….…. day of (Month
of Period)
……….…. declared the
& Year)
purchaser at an auction sale held for the purpose of the sole right to enjoy the usufruct
of the trees standing on the land described in the schedule hereto (hereinafter
referred to as the said trees) for the term of(Period)
…………… years at the sum of Rs.
(Bid Amount)
……..
per year + (and whereas the Licensee has deposited with the Executive Engineer of
the ……….………
(Division Name)
Division (hereinafter called the Executive Engineer) the sum of
Rs.………..……. as security for the due performance by him of the provisions of this
(Security Deposit)
agreement) and whereas one of the conditions of such purchase was that the Licensee
should enter into such an agreement as is hereinafter contained.
Now it is hereby agreed and declared as follows : —

1. The Governor hereby grants unto the Licensee the sole and exclusive
right to gather remove dispose of and otherwise enjoy the usufruct of the trees
288
*If the Licensee is a village panchayat, the second party to indenture should be mentioned as
"The village panchayat of village in the Mandal of …………. in the district of ……….
(hereinafter called the Licensee, which expression where the context so admits shall include
its successors and assigns) of the other part."
+The recital clauses within brackets should be omitted if the Licensee is a village Panchayat.
standing on the piece or parcel of land situated at ……...…
(Place) in the Registration district
of (Name
…...………..
of Dist)
in the Registration sub-district of
(Name of Sub-dist) and more particularly
…………….
described in the schedule hereto and of which trees the total number is given in
column 6 of the said schedule for the term of ………………….
(Period) years from the day of
………………
(Beginning Date)
yielding and paying therefore the annual rent of Rs…………………..
(Bid amount fixed yearly)
II. The Licensees covenants with the Governor as follows :—
(1) To pay to the Government of Telangana State, hereinafter called the

Government the sum of Rs. ………..the balance due in respect of the first yearly
payment on or before the day of ………. 20……..
(Date , Month & Year)
(2) To pay the subsequent yearly payment on or before the day of

………………………..
(Beginning Day of the Year) each year. Provided, however, that if the Licensee shall fail
to pay to the Government the rent and other amounts (if any) payable under these
presents on the respective dates on which they are made payable here under the
Licensee shall pay interest at 12 per cent per annum on such amounts from the dates
on which they were so payable up till the date of payment or recovery.
(3) To use the said lands the subject-matter of this licensee only for the
purposes aforesaid and not for any other purpose.
(4) To preserve the said trees and their foliage in a good state of cultivation
and not permit the same to be cut damaged or injured in any way however the
licensee may collect use and otherwise dispose of all leaves that may have become
ripe and detached from the said trees.
the subject-matter of this license, to view the state and condition of the trees and to
dig and remove there from any earth or soil and the Licensee shall not be entitled to
any compensation in respect of the soil so removed.
(6) Not to tap Palmyra and other toddy yielding trees for toddy nor to assign
the license herein contained to any person save with the consent of the Executive
Engineer in writing.
*(7) Not to assign or underlet the benefits arising under this license or any
part thereof without first obtaining the written consent of the Executive Engineer.
*(8) (a) Notwithstanding anything hereinbefore contained the Licensee shall

be entitled from time to time, to cut remove and dispose of leaves from the palmyra
289
trees the subject-matter of the license provided, however, that there shall be left on
each such tree at any one time leaves not less than eight in number.
*Clause (7) in Paragraph II should be omitted (the subsequent clauses being re-numbered) if
the Licensee is a village panchayat.
(b)To permit the agents and the officers and servants of the Government
together where necessary with workmen and appliance to enter upon this said land the
subject-matter of this license and cut and remove from the trees thereon all such
number of palmyra leaves as may be required for use by the Public Works
Department of the Government and in respect of the leaves so cut and removed the
Licensee shall be entitled to compensation at the rate of Rs. …………….………..
(Amount to be specified) per
thousand leaves and so in proportion for any smaller number of leaves.
(c) Not to cut more the once twigs of greater size than half an inch diameter
(9) To yield up and hand over the said trees at the determination of the
term hereby created in a good and proper state of cultivation and order as shall be in
compliance in all respects, with the covenants here in before contained and the
licensee shall not be entitled to any allowance or compensation for any expenditure
he may have incurred in respect of improvements or otherwise during the said term.
III. The Governor covenants with the Licensee as follows:—

(1) To permit the Licensee on his observing and performing the several
enjoy the license hereby granted during the term hereby created without any lawful
interruption from the Government of any person rightfully claiming under or in trust
for them.
+(2) To return to the Licensee the sum of Rs. …………… deposited by the
(Refundable Deposit)
Licensee as hereinbefore mentioned or such portion thereof as may be returnable to
IV. It is hereby expressly agreed and declared.

(1) that should the Licensee fail to pay the yearly rent or be guilty of a
breach or non-observance of the covenant! conditions and stipulations on his part to
be observed and performed then and in any such case the Executive Engineer may at
any time thereafter in addition to and without prejudice to his other rights and
remedies determine this agreement by notice in writing addressed to the Licensee and
shall be at liberty to sell by public auction or private sale the rights of the Licenses
under this agreement and be entitled to and retain the whole amount for which the
said rights shall be sold. Should however the same be less than the amount payable by
the Licensee under the terms of this agreement for the whole term thereof the
Government shall be entitled* (to make good the difference from the deposit made by
the Licensee and to recover any balance that there may be still remaining due from
the Licensee) ;
* In the case of palmyra trees clause 8 (c) alone of paragraph XI will be deleted, In the case of
punga tree clauses 8 (a) and 8 (b) of Paragraph II will be deleted.
290
+Clause (2) of paragraph III should be omitted the subsequent +Clauses being renumbered) if
the Licensee is a village Panchayat
* In the case of ordinary fruit trees clause 8 (a), 8 (b) and 8 (c) of paragraph II will be deleted.
* If the Licensee is the village panchayat, then, for the words within brackets in clause (1) of
paragraph IV, the words "to recover the difference from the Licensee" should be substituted
and the words within brackets in clause (3) of the same paragraph should be omitted.
(2) that the yearly rent and other amounts payable under this agreement may
be recovered by the Government as arrears of Government revenue under the
Revenue Recovery Act :
(3) that in the event of the failure by the Licensee to fulfill any of the terms
of this agreement he shall + (Forfeit the deposit made by him as security and will also
pay to the Government any damages occasioned to the Government by reason of any
breach of the covenant and conditions herein contained);
(4) that in the event of any of the said trees dying, failing to produce fruit or
becoming unprofitable or useless during the said period or being cut or otherwise
damaged by earth being thrown, pit being dug or materials being stacked by the
officers or servants of the Government, the Licensee shall not claim or be entitled to
any compensation or reduction of rent for such failure or loss but shall continue to
pay rent as it the said trees were alive productive and in full vigour nor shall be the
Licensee be entitled to any compensation or reduction in the rent payable by him by
reason of the number of such trees being reduced by tempest floods storm or
otherwise howsoever ;
(5) that in the event of any of the said trees its branches or leaves being cut
down damaged or injured by the Licensee his servants or Workmen during the said
term he shall pay to the Government and the Government shall be entitled to receive
such compensation there for as the (Executive
….……………. Engineer) may deem reasonable of which
he shall be the solo judge ;
(6) that in the event of the Excise department granting permission during the
currency of this agreement to any toddy shop renter for tapping toddy from any of the
trees included in this agreement, after obtaining the prior consent of the Public Works
Department authorities such trees will be excluded from the scope of this agreement
for the period of the toddy tapping license if that period falls within the period of this
agreement or for the unexpired period of this agreement if that period extends beyond
the date of the expiry of this agreement. And the lease amounts payable by the
Licensee for such periods shall be reduced by an amount calculated on this basis of
the ratio which the number of trees to be excluded bears to the total number of trees
leased under this agreement;
(7) the officers and servants of the Government from the Governor and any
lessee or person employed or authorised by such lessee shall have liberty and power
to enter into and upon the said lands the subject matter of this license and to do such
acts and things thereon as the Government or their duly authorised officers may think
fit of authorised but without prejudice to the rights of the Licensee under these
presents and the Licensee shall not claim or be entitled to any compensation or
Engineer, ……… Circle, considers that the same is payable ;
291
+ If the Licensee is the village panchayat, then for the words within brackets in clause (1) of
paragraph V, the words "to recover the difference from the Licensee" should be substituted,
and the word within brackets in clause (3) of the same paragraph should be omitted.
(8) that if any dispute or difference shall at any time here after arise between
the Government or their officers on the one part and the Licensee as to the rights,
duties or liabilities of either part, in respect of any matter or thing relating to or
arising out of these presents or the construction or meaning of all or any of the
provisions, herein contained the said dispute or difference shall be referred for
settlement to the arbitration of ………………………
(Name of the arbitrator ) and his decision thereon shall
be final.
In Witness where of(Agt.

………... acting on behalf of by the order and direction
Authority)
of His Excellency the Governor of Telangana State, and the Licensee have hereunto
set their hands and seals the day and year first written.
SIGNED, sealed and delivered by the above named in the presence of
SIGNED, sealed and; delivered by the above named in the presence of
Survey
Name, if Mandal Village in Numbe
Number Boundarie Description
any, of the in which which r of
and s of trees.
property situated situated trees
extent
(1) (2) (3) (4) (5) (6) (7)
V. AGREEMENT FORM FOR THE LEASE OF THE RIGHT TO PLANTAND MAINTAIN

COCONUT TREES ON THE BANKS OF IRRIGATION WORKS (FOR ADOPTION
WITH NECESSARY MODIFICATIONS, IF ANY)
Agreement made the …….…….

(Date)
day of(Month)
………….. two thousand and(Year)
…..….
between His Excellency the Governor of Telangana State (hereinafter called the
Governor which expression shall where the context so admits include his successors
in the office and assigns) of the one part and(Licensee's
……………. son of …….…….. residing
Name) (Licensee's Father's Name)
at the village of(Village
……….. in the Mandal of(Mandal
Name)
……..Name)
in the district of(District
………Name) (hereinafter
called the Licensee, which expression shall where the context so admits include his
heirs, executors, administrators, and legal representatives) of the other part.
292
(1) The Licensee will within six months from the date thereof plant in such
places as the Executive Engineers for the time being incharge of the(Division
…….…. division
Name)
(hereinafter called the Executive Engineer) may from time to time approve on the
……..……. slopes of the bank on the(Name
…………..….
the Source) side of the(Name
…………….
the Source)Channel
between the ……….. kilometer ……… Hectometer and kilometer …………………..

(Name the source)
(Reach)
Hectometer …………….
(Reach) coconut trees in manner hereinafter provided.
(2) The trees shall be planted at a minimum distance apart of 6 metres and so
as not to interfere with the passing along the bank by the Inspecting Officers of the
Public Works Department, and no tree shall be planted with 30 metres of any
masonry work connected with the said channel.
(3) The Licensee will maintain such trees and will replace any trees that may
die within the period of two years from the date hereof by others so that at the
expiration of such period of two years after which no fresh trees shall be replanted the
full number of ………….. trees shall be growing on the said bank.
(4) All trees so planted shall be the property of Government of Telangana

State, and tree that shall be or become barren or die shall be reported by the Licensee
to the Executive Engineer for the purposes of removal under the orders of the latter.
(5) The Licensee shall cultivate and maintain such trees so as to bring same
into bearing at the usual period and as from the date of any commencing to bear fruit,
the Licensee shall pay to the Executive Engineer, in the month of February of each
year in advance, the sum of Rs…… by way of free tax for each such tree, failing
which the tax due and payable to Government shall be recovered as if it were an
arrear of land revenue.
(6) The Licensee shall be entitled in every year so long as the trees or any of
them bear fruit, but subject to termination as hereinafter mentioned, to gather and
remove the produce (i. e., the coconuts and leaves) of any tree in respect of which he
may have paid such tree tax but the Licensee shall not be entitled to tap any tree for
toddy nor shall the Licensee assign the license here in contained to any person save
with the consent in writing of the Executive Engineer.
(7) In the event of the Excise department granting permission during the
currency of this agreement to any toddy shop renter for tapping toddy, from any of
the trees included in this agreement obtaining the prior consent of the Public Works
Department authorities, such trees will be excluded from the scope of this agreement
for the period of the toddy tapping License if that period falls within the period of this
agreement or for the unexpired period of this agreement if that period extends beyond
the date of the expiry of this agreement and the lease amounts payable by the
Licensee for such periods shall be reduced by an amount calculated on the basis of
the ratio which the number of trees to be excluded bear, to the total number of trees
leased under this agreement.
293
(8) The licensee will indemnify the Government of Telangana State
(hereinafter called the Government) in respect of any damage that may be caused to
the said channel banks by reason of the planting maintenance or gathering the
produce of the said trees or any of them and will on demand pay to the Executive
Engineer the cost of all repairs or works required for the said banks by reason of the
exercise of any rights under the terms hereof.
(9) If in the opinion of the Superintending Engineer. Circle for the tune being
hereinafter referred to as the Superintending Engineer, it is desirable that all or any of
the said trees shall at any time or times hereafter be cut down such trees may after the
expiry of one week from the service on the Licensee of notice of the intention to
remove same be cut down and removed according to the directions of the Executive
Engineer and the Licensee shall not be entitled to compensation in respect of the
removal of all or any of such trees.
(10) In the event of the breach by the Licensee of any of the provisions of
this agreement the Executive Engineer may by notice in writing addressed to the
Licensee at his last known place of abode cancel this agreement and on the expiry of
seven days from the date of such notice, this agreement shall stand cancelled and all
the provisions hereof shall cease and determine and the Licensee shall forthwith hand
over to the Executive Engineer for and on behalf of the Government the land in his
occupation together with the trees thereon in good condition and the Licensee shall
not be entitled to any compensation in respect of such cancellation of this license or
to a refund of all or any portion of the tree-tax already paid by him.
(11)In the event of any difference or dispute arising as to the meaning of any
of the terms thereof or the breach by the Licensee of any of the conditions here in
contained or as to any matters arising in connection herewith such difference or
dispute shall be referred to the Superintending Engineer whose decision thereon
shall be final, and conclusive and altogether binding on the parties hereto.
(12) Nothing herein shall amount to or be construed as a demise or

agreement to make a demise of or creating any interest in the land forming the said
channel banks or any part thereof.
In WITNESS where of ……………….….

(Agt. Authority) the Superintending Engineer of the
……..……...………...
(Name of the Circle)
Circle acting on behalf of and by the order and direction of His
Excellency the Governor of Telangana State and the Licensee have hereunto set their
respective hands, the day and year first above written.
SIGNED by the above named in the presence of
SIGNED by the above named in the presence of
294
VI. FORM OF SUPPLEMENTAL AGREEMENT TO BE EXECUTED IN THE CASE OF
LEASE OR GRASS AND OF FRUIT TREES TO VILLAGE PANCHAYATS
Agreement made the ……….. day of …….. two thousand …….. between
His Excellency the Governor of Telangana State (hereinafter called the Lessor which
expression shall where the context so admits include his successors in office and
assigns) of the one part and The Village Panchayat ………… village in the mandal of
…………….... in the district of ……………… (hereinafter called the Lessee with
expressions shall where the context so admits include its successors and assigns) of
the other part and supplemental to an agreement of lease, dated the …… day of ….
20…… and made between the same parties as hereto (herein after referred to as the
principal indenture) Witnesseth:
That the Lessor hereby gives and grants full and free consent and license unto
the Lessee to demise or underlet the rights, privileges and benefits comprised in the
principal Indenture.
Provided always that such demise or under lease shall contain nothing which
may prejudice or affect any of the covenants conditions or provisions contained in the
principal indenture and on the part-of the Lessee to be observed and performed and
that the consent and license hereby given is upon the express condition that the
demise or under lease to be made under or by virtue thereof shall contain a covenant
by the under lease that such Lessee will not assign or underlet without the previous
consent in writing of the Lessor and also provision for re entry and termination of the
under lease or grant in case the under lessee shall admit any breach of such covenant.
And the Lessee hereby covenants with the Lessor that the Lessee will not without the
previous consent or licence in writing of the Lessor release or waive the said
covenant against assigning under letting or otherwise parting with the possession of
the premises to be comprised in the said demise or under lease or any part thereof but
will in case of any breach of such covenant forthwith re-enter upon the same premises
under the provision that behalf to be contained in the said demise or under lease as
hereinbefore provided unless the Lessor shall otherwise contract in writing.
Provided always that the provision for re-entry by the Lessor contained in the
principal indenture shall extend to and be exercisable in case of any breach by the
Lessee of the covenants hereinbefore contained as well as the breach of any of the
covenants contained in the principle indenture and on the part of the Lessee to be
observed and performed and that if any damage is caused by the under lessee to the
said lands the assessed value of such damage shall be paid by the Lessee.
In Witness whereof ……… Sub-divisional Officer, Public Works Department

………….. Subdivision ….... division acting on behalf of and by the order and
direction of His Excellency the Governor, Telangana State and the ………….. acting
295
for and on behalf of the Lessee have hereunto set their respective hands and seals the
day and year first above written.
Signature of lessee Signature of lessor
Signed, Sealed and delivered by the above named ……….. in the presence of.
(Signature of witness)
Name and Address of the witness
Signed, sealed and delivered by the above named in the presence of ….. ……..
(Signature of witness)
Name and Address of the witness
RULES
RULES RELATING TO THE LEASS OF GRASS, USUFR UCT OF TREES, ETC., ON

PUBLIC WORKS DEPARTMENT CANAL, CHANNEL, DRAIN, ETC., PORAMBOKES
I-A. Concessions to village panchayats:— (i) (a) Executive Engineers

are authorised to grant to village panchayats constituted under the T.S.Z.P. Act, the
lease of grass, usufruct of trees, etc., on Public Works Department canal, channel,
drain and tank porambokes and flood banks, subject to the conditions mentioned
below. Panchayats shall be preferred even if there are higher bids from other
persons or bodies.
(1) The panchayats shall pay annually to the Government a sum equal to the
average annual revenue realised during the preceding five years.
(2) The panchayats shall conform to the usual conditions imposed on

individual lessees. The Executive Engineer concerned shall have the power to cancel
the lease of grass etc., if, in his opinion, any damage is caused and the panchayat is
responsible for it.
(b) Executive Engineers shall furnish to the panchayats a list of all leases
which are open to the panchayats in their respective village limits in the form
annexed to this appendix, shall add to the list new items of lease, if any, as and when
they arise and intimate the additions to the panchayats so that the panchayats may
take up the lease, if they so desire and remit the lease amount by the date fixed in
each case. The areas included in the lease may not necessarily cover all the I&CAD
Department lands in panchayat limits and the areas not mentioned in the schedule or
296
specifically excluded shall not be included in the lease. They will be usually of the
nature of lock, inspection bungalows or office compound or of quarters of
establishment. The panchayats should also be told that unless they offer to take up the
lease by the date specified for the renewal of the respective leases and remit the lease
amounts by that date, it will be assumed that the panchayats do not wish to take up
the lease and action will be taken accordingly.
(ii) The panchayats will be allowed to appropriate the income from withered
and wind fallen trees on canal and drain porambokes (included in the areas leased)
the right to cut grass and to enjoy the usufruct of trees on land which has been leased
to them. Before such trees are removed by the panchayats the prior approval of the
Sub-divisional Officer should invariably be obtained. Trees willfully damaged will
not be included in this concession.
Note :- Agreements shall be entered into with panchayats in the form prescribed in
Appendix 'X' of the T.S. Public Works Department Code both principal and
supplemental subject to the following modifications :
(a) Where, under paragraph 346 of the T.S. Public Works Department Code,
the principal agreement is not in the prescribed form (Appendix 'X') the supplemental
agreement shall, with the assistance of the local Government Pleader, be suitably
modified so as to indicate that the principal agreement is not in the prescribed form.
(b) Where the principal agreement is for a lease amount of Rs…………

and less, the President of the Panchayat shall be required to execute supplemental
agreement which shall be modified by omitting the words "and a member" in the
concluding portion of the supplemental form of agreement.
(c) Where the principal agreement is for a lease amount of more than
Rs……………. the officer empowered to approve such agreements should execute
the supplementary agreement. This can be done by scoring out the words "Sub-
divisional Officer ………….Subdivision" and entering "Executive Engineer"
"Superintending Engineer" as the case may be in the concluding portion of the
supplemental form of agreement, duly following the powers delegated in this regard.
I-B. Concession to societies of communities eligible for help by Labour Department –
(1) (a) If the panchayats do not want the lease or do not remit the lease
amounts by the rates prescribed, the lease shall be granted to societies of communities
eligible for help from the Labour Department in the order of preference given below,
subject to the payment of the average rental for the preceding five years. Even in
cases where a larger amount than the average rental may be realized by auction, the
lease should be granted to the said societies.
(1) If there is a registered co-operative society of the village in which the

property is situated, the lease shall be granted to that society in preference to any
other society.
297
(2) If there is no registered co-operative society, the lease may be granted
to any other registered society of the village, and, in its absence, to an unregistered
society of the village.
(3) If there are more than one registered co-operative society, or registered)
or unregistered society, the lease shall be auctioned among the competing societies of
each class of the particular village in which the property is situated, the order of pre-
ference being as indicated above.
Note :- (1) Executive Engineers may, in their discretion, grant the lease to societies,
outside the boundaries of a village in which the property to be leased lies,
if there is no society in the village or the society of the village does not
apply for the lease.
(2) Executive Engineers are authorised to grant without auction lease of the
right to cut grass in lankas and river margins to societies of communities
eligible for help from the Labour Department subject to the conditions
mentioned in rule (1) above.
Exception :-Trees on the beds of tanks in charge of Public Works Department

(including those for the maintenance of which a special staff of watchman etc., is
employed by the Public Works Department) are under the control of the Revenue
Department and the Collector should arrange for the disposal of the produce of such
trees.
ANNEXURE
From referred to in rule 1-A (i) (b)
Description of propertry to be leased
Last date by which lease amount should
Remarks if any
Date from which property is available
willingness to take up lease or the

Name of the village Panchayat
out entirely within the limits of the
contrary should be given to the

Date from which intimation of
panchayat board concerned
for lease and period of lease
Executive Engineer.
be paid.
(1) (2) (3) (4) (5) (6)
298
APPENDIX – XI
PROCEDURE TO BE FOLLOWED IN THE CASE OF EMERGENT WORKS

(Vide paragraph 177 of this Code)
Subject to clause 4 below, where an emergent work is done through a

contractor or a piece-worker, a piece-work agreement should be entered into with him
by the office on the spot before work starts. This form of agreement is particularly
suitable, as it is terminable in case the higher authorities, who are competent to
sanction the proper agreement in the standard form in the particular case, disapprove
of any of the terms. When the circumstances are so emergent that even a piece-work
agreement cannot be signed, it will be sufficient to have a written order for the work
signed by both the piece-worker or the contractor and the officer on the spot as
indicated in clauses 2 and 3 below.
2. If the local Public Works Department official is unable to leave the spot to
enroll labour, he will probably have to engage it through a contractor or piece-worker
vide paragraph 292, T.S. Public Works Account Code. In such a case a written work
order, which need not necessarily be on the printed form, should be signed on the
lines indicated below :
Name of Work : Breach at …….. kilometer, Main canal……………
Agreement to supply labour daily so long as the sub-divisional officer or his

duly authorised representative may require ……………………………….
…. men (working 8 hours a day) at ……………….Rupees a day.
…. women (working 8 hours a day) at................Rupees a day.
N.B.—Tools will be supplied departmentally. Contractor's profit at 10 per cent on

cost of labour will be allowed .
(Signature) (Signature)
Date ………….. P.W. Officer. Contractor.
3. When the emergent work is to be carried out by a piece-worker or a

contractor and not departmentally by labour engaged in a manuscript work order
should be signed in the first instance as indicated below :
Name of Work : Breach……… at kilo meter…………..., Main canal………..
Agreement to carry on the work at the following rates until terminated by the
Sub-divisional Officer or his duly authorised representative ……………..
299
Rs. Per one Cum
Earthwork—Closing breach including breaking clods and
ramming in accordance with in suitable layers as per directions
including initial lead of 10mts with initial lift of 2 mts initial rate …
Extra lifts (Average 3Metres) .. .. …
Extra lead (Average 30Metres) .. .. …
Total : … …
(Signature) (Signature)
Date ………….. P.W. Officer. Contractor.
These work orders may be written in a note-book or on any available sheet of

paper, but should no paper be available at the moment, the work may be started
without it, but the order should be signed as soon as paper can be procured.
4. The object of these rules is to explain in what manner local officers and
subordinates should meet their responsibilities in emergent cases under paragraph
173. It is however most important that the first agreement shall not commit
Government to any expenditure beyond what has to be incurred in an emergency at
the discretion of the local officer and it is for this reason that the first agreement shall
be only of the nature of a piece-work agreement. Ordinarily, such agreements should
be signed only by officers not below the rank of a Dy. Executive Engineer, as those
below that rank have no powers to sanction any works and cannot consequently
accept agreement, but in works of exceptional emergency, a subordinate officer may
give a work order when, for example, the Dy. Executive Engineer is absent. Such
action should, however, be reported as soon as practicable to the sub-divisional
Officer or other senior officer, if possible by telegraph.
5. When steps as indicated in the above paragraphs have been taken to meet
the emergency and the work has been started, there should be no avoidable delay in
preparing a proper estimate and an agreement in the standard form and in obtaining
the sanction of the competent authority. The rates agreed to in the emergency in
accordance with the procedure indicated in the above paragraphs cannot be revised by
a higher authority for the portion of the work already done. There should be also no
avoidable delay in liquidating a liability already incurred vide sub-paragraph to
paragraph 30-B of Telangana State Financial and Account Code, Volume I, and
paragraph 363 of the Telangana State Public Works Account Code.
6. In cases of real emergency and subject to the foregoing provisions,

officers are empowered to pay such higher rates, as compared with normal rates, as
may be found absolutely necessary. Care should however, be taken to see that the
emergency rates are suitable to the circumstances and are not higher than are really
necessary to get the emergent work done.
300
APPENDIX – XII
SANCTION OF CAMPS AND MAZDOORS LINES
MEASURES TO BE ADOPTED FOR PRESERVING THE HEALTH OF THE

WORKERS
Deleted.
APPENDIX – XIII
FORM OF AGREEMENT FOR ADOPTION IN CASES IN WHICH

GOVERNMENT BUILDINGS ARE LEASED OUT TO PRIVATE
INDIVIDUALS
(Para 246 of this code)
This indenture made the ……….. Day of… 20..… between His
Excellency the Governor of T.S. hereinafter called the 'Lessor' (which
expression shall where the context so admits include his successors in office
and assigns) of the one part and ……………. residing at ……….and carrying
on business as ………………………………….. hereinafter called the
"Lessee" (which expression shall where the context so admits include his heirs
executors administrators legal representatives and assigns) of the other part
witnesseth as, follows :
1. In consideration of the rent hereby reserved and of the covenants

by the Lessee herein contained the Lessor demises (leases) unto lessee ALL
that piece or parcel of land together with the building and premises known as
situate in the Registration sub-district of…………. in the Registration district
of ……………… bearing S.No. …….. for the term of …… years from the
day of ….............20 …… PAYING there for in advance the monthly rent
for Rs. ……….clear of all deductions the first of such payments to be made on
the ……….day ………of 20……
2. The Lessee covenants (agrees) with the Lessor as follows :—
(1) To pay the reserved rent on or before the 1st day of each month
in advance and in manner aforesaid.
301
(2) To bear pay and discharge all existing and future taxes charges
assessments and out goings payable in respect of the said premises.
(3) To keep the exterior and the interior of the demised premises
and all additions thereto and the boundary wall and fences thereof and the
drains, soil and other pipes and sanitary and water apparatus and electric
fittings and fixtures thereof in good and tenantable repair and condition.
(4) Not to make or permit to be made under any circumstances any

alterations in or addition to the demised buildings without the previous
consent in writing of the Lessor or by the Executive Engineer for the time
being of ……… division (hereinafter called the Executive Engineer)
PROVIDED ALWAYS that if the Lessee is permitted to make any alterations
by the Lessor or the Executive Engineer the Lessee shall not claim nor will he
be entitled to any set-off or diminution of the reserved rent there for and he
shall not be entitled to any compensation there for.
(5) To permit the Lessor and his authorised officers or agents with
or without workmen or others at all reasonable times on giving one day's
previous notice to enter upon the demised premises and to view the condition
thereof and upon notice being given by the Lessor or his authorised officers to
repair within one month from the service of the notice in accordance therewith
(6) To use the demised premises only as a......and not for any
purposes of trade.(purpose)
(7) Not to assign, underlet or part with the possession of the

demised premises or any part thereof without first obtaining the written
consent of the Lessor or his authorised officers.
(8) To yield up the demised premises with all fixtures and additions
thereto at the determination of the tenancy in good and tenantable repair and
condition in accordance with the covenants herein contained.
3. The Lessor covenants with the Lessee as follows :
(1) That the Lessee paying the rent hereby reserved and observing
and performing the several covenants and stipulations herein on his part
contained shall peaceably hold and enjoy the demised premises during the said
term without any interruption by the Lessor or any person rightfully claiming
under or in trust for him.
(2) To carry out all repairs to main walls, roof and foundations due
to fair reasonable wear and tear and the decision of the Executive Engineer
…….. as to the necessity for such repairs shall be, final.
302
4. Provided always and it is hereby expressly agreed by and between
the parties hereto as follows:
(1) If the rent hereby reserved or any part thereof shall be unpaid
for 14 days after becoming payable (whether formally demanded or not) or if
any covenants on the Lessee's part therein continued shall not be performed or
observed or if the Lessee or other person in whom for the time being the term
hereby created shall be vested shall become insolvent then and in any of the
said cases it shall be lawful for the Lessor or his authorised officers at any
time hereafter to re-enter upon the demised premises or any part thereof in the
name of the whole and thereupon this demise shall absolutely determine but
without prejudice to the right of action of the Lessor in respect of the breach of
any of the Lessee covenants herein contained.
(2) If either party shall desire to determine the present demise and
shall give to the other party three calendar months previous notice in writing
of such his desire then immediately on the expiration of the three calendar
months, the present demise and everything herein contained shall cease and be
void but without prejudice to the remedies of either party against the other in
respect of any antecedent claim or breach of covenant.
(3) Provided that in addition and without prejudice to the other

rights and remedies of the Governor, the Government shall be entitled to
recover any sum that may from time to time be due and payable by the lessee
as if it were as arrear of land revenue.
In witnesseth whereof ………………………………

(Designation of Officer) acting on behalf
of and by the order and direction of His Excellency the Governor of Telangana
State and ………………………..
(lessee) have here unto set their hands and seal the
day and year first above written.
Date:……………
Signature of lessor Signature of lessee
Signed, sealed and delivered by the above named

in the presence of. …………………………
(Name and Address of witness-1)

Signature of witness-1
SIGNED, sealed and delivered by the above named

in the presence of. …………………………
303
APPENDIX – XIII – A
FORM OF AGREEMENT FOR ADOPTION IN CASES IN WHICH

BUILDINGS BELONGING TO PRIVATE PARTIES OR LOCAL
BODIES ARE LEASED BY GOVERNMENT FOR OCCUPATION BY
THEIR OFFICERS OR OFFICES
(Para, 240, 'D' code)
This Indenture made the ………… day of ………… 20…. between

…………….. son of .…………….. residing at ……………. (hereinafter
called the "Lessor" which expression shall where the context so admits include
his heirs executors administrators legal representatives and assigns) of the one
part and His Excellency the Governor of T.S. (hereinafter called " the Lessee "
which expression shall where the context so admits include his successors in
office and assigns) of the other part witnesseth as follows :-
1. The Lessor hereby agrees to let and the Lessee agrees to take all
that piece or parcel of land with the dwelling house and buildings and electric
installation herein particularly mentioned and described in the schedule
hereunder written commonly called or known as …………… with the
appurtenances thereto belonging or usually held or enjoyed therewith for the
term of ……years commencing from the …….. day of …….. t w o thousand
……………at the monthly rent of Rs. …..(Rupees in words)
……………………………such rent to be paid clear of all deductions except
taxes, rates, assessments, the cost of repairs and the expenses that may be paid
by or on behalf of the Lessee in case of default on the part of the Lessor as
here in after provided.
2. The Lessee agrees with the Lessor—
(i) To pay the said rent on or before the fifteenth of each and every
month in arrears.
(ii) To pay in addition to the said rent the municipal taxes due on
the said premises for the period of lease.
(iii) At the expiration or sooner determination of the said term to

deliver up the said premises PROVIDED ALWAYS that if and whenever and
part of the said rent shall be in arrears for thirty days after the same shall have
been legally demanded in writing or if and whenever there shall be any breach
of any of the Lessee's agreement herein contained the Lessor may enter upon
304
any part of the said premises in the name of the whole and thereupon the
agreement shall determine.
3. The Lessor agrees with the Lessee—
(i) that the Lessee paying the rent hereby reserved except as
aforesaid and performing and observing the several agreements by the Lessee
herein contained may peacefully hold the said premises during the said term
without any interruption by the Lessor or any person claiming under him and
without liability for damage caused by fire if and to the said premises.
(ii) To pay all existing and future taxes, rates, assessment except
municipal taxes due for the period of lease and other out going for the time
being payable in respect of the said premises
(iii) To well and sufficiently repair and keep in good and habitable
state and condition whenever called on by the Lessee or by the Executive
Engineer ……………….. division (hereinafter called the Executive Engineer)
to do so and at the Lessor's own expense the exterior and interior of the said
premises hereby demised and all additions thereto and the boundary wall and
fences thereof and the drains soil and other pipes and sanitary and water
apparatus and in particular (subject as hereinbefore provided) at his own cost
and expense to maintain electric installations consisting of such number of
lamps as in the opinion of the Executive Engineer …………….. shall be
sufficient to properly light the demised premises and at least fans as desired
by the lessee.
(iv) If the Lessee shall desire to determine the present demise and
shall give to the Lessor three calendar months previous notice in writing of
such desire and shall up to the time of such determination pay the rent and
perform and observe the covenants on his part hereinbefore contained then
immediately on the expiration of such three calendar months the present
demise and everything herein contained shall cease and be void but without
prejudice to the remedies of either party against the other in respect of any
antecedent claim or breach of covenants.
(v) That in the event of any officer or servant of the Lessee in

occupation of the said premises during the period of the said tenancy requiring
any structural alterations in or additions thereto the Lessor will not make or
permit the same to be made without the consent in writing of the Lessee being
first had and obtained and any enhancement of rent which the Lessor may
demand in consequence of such alterations and additions being first agreed to.
(vi) That the Lessor will on the written request of the Lessee made
three calendar months before the expiration of the term hereby created grant
305
the Lessee a lease of the demised premises for the further term of …….
years and containing like covenants and proviso as are herein contained
including the present covenant for renewal.
4. Provided always and it is hereby expressly agreed and declared by
and between the parties hereto that in case the Lessor shall for one month after
notice in writing given by the Lessee or the Executive Engineer ………….
make default in respect of the said repairs or the maintenance of the said
electric installation or in payment of any such taxes, rates, assessments or
other outgoings and deduct the expenses of such repairs and works or such
payments as the case may be out of the rent which shall then be or hereafter
shall become payable under or by virtue of these presents.
In witness whereof the Lessor and ……...…………………….………..

(Name and designation of lessee)
acting on behalf of and by the order and direction of His Excellency the
Governor of T.S. have hereunto set their respective hands and seals the day
and year first above written.
The schedule above referred to
House and ground bearing municipal door No ……. situated in ……...

….. bounded on the north by ………. on the east by………. on the west
(locality)
by…..……. and on the south by …………., bearing Survey No …………
Date Signature of lessor
Signed, sealed and delivered by the above named

Lessor in the presence of. ……………………
Signature of lessor
SIGNED, sealed and delivered by the above named

Lessee in the presence of. …………………
306
APPENDIX – XIII – B
FORM OF ORDER OF GRANT OF ALL KINDS OF GOVERNMENT

LANDS IN CHARGE OF THE PUBLIC WORKS DEPARTMENT FOR
TEMPORARY OCCUPATION FOR AGRICULTURAL PURPOSES
(Para 172- 'D' code)
The land specified in the schedule is hereby granted toand

(name …………….for
address of lessee)
temporary occupation for a period of ………….. Years commencing from
………….. subject to the following conditions to which the aforesaid grantee
has agreed :
(1) The grant is liable to cancellation if it be found that it was grossly

inequitable or was made under a mistake of fact or owing to misrepresentation
or fraud or in excess of the limits of authority delegated to the officers
sanctioning the grant or that there was an irregularity in procedure.
Cancellation on any of these grounds may be ordered by any authority to
whom the sanctioning authority is administratively subordinate.
(2) In the event of such cancellation of the grant, the grantee shall not
be entitled to compensation for any loss caused to him by the cancellation.
(3) The grantee shall pay the sum of Rs ………… equivalent to ……..
months charge as and for security for the fulfillment and observance by him of
the conditions contained in the grant. The sum so deposited shall be liable to
be forfeited to the Government under the orders of the assigning authority in
the event of failure by the grantee to fulfill and observe any of the conditions
of the grant.
Note :—The amount of deposits should vary according to the period of the
grant, one month's charge being demanded for a grant of three
months, two months charge for a grant for six months, three months
charge for a grant for one year and six months charge for a grant
exceeding one year.
(4) The grantee shall, so long as the grant be in force, pay clear of all
deductions a sum of …….. for credit to the general revenues of the State and a
further sum of on account of rates, taxes, assessments and outgoings payable
by the Government to a municipality as a result of his occupation of the land.
The consolidated charge shall be payable to the Government in advance
annually/monthly the first of such payments to be made on the………… day
of …… 20.…and the subsequent annual / monthly payments on the
corresponding day of the succeeding years/months.
307
(5) In the event of the municipality varying its demand, the assigning
authority shall be at liberty to revise without notice, the second part of the
charge referred to in condition (4) as the sum payable by the grantee on
account of taxation by the municipality and on such revision any balance shall
become immediately payable by the grantee.
Note :—In the case of lands in non-municipal areas, conditions (4) and (5)
should be replaced by the following conditions : -
"The grantee shall so long as the grant be in force pay in advance to the
Government annually/monthly a sum of Rs ………. clear of all deductions,
the first of such payments to be made on the ……… day of …….. and the
subsequent annual/monthly payments on the corresponding day of the
succeeding years/months".
(6) The grantee shall not use the lands or suffer it to be used except for
the purpose for which it is granted.
(7) The land shall not be used for political meetings.
(8) The grantee shall permit the officers and servants of the
Government with or without workmen at all times to enter upon the land
aforesaid to view the condition and state thereof.
(9) The grantee shall not assign or underlet the benefits arising under
this grant for any part thereof without the previous written permission of the
assigning authority.
(10) (a) The Government reserve to themselves the rights to all

sandalwood trees and their branches and roots which exist at the time of the
grant (which are described in the schedule attached) as well as those which
may grow subsequently on the lands granted and the Government shall be at
liberty to cut or dig out any such trees or their roots and branches and remove
them from the land in question and dispose of them at their pleasure. The
grantee shall not be entitled to cut or remove them or cause them to be cut or
remove without the permission of the Executive Engineer ;
(b) The grantee shall take all reasonable measures to the satisfaction
of the assigning authority for the protection of the sandalwood trees from theft
or damage and for the careful protection of the immature trees growing on the
land;
(c) The grantee shall take steps to see that the remarks made by the
officers of the Government on the sandalwood trees are preserved and are not
tampered with ; and
308
(d) In the event of the infringement of, or failure to observe any of
the conditions mentioned in (a), (b) or (c) above, the grantee shall pay to the
Government such compensation as is determined, by the assigning authority
for any loss or damage caused by such infringement or failure on his part. The
Government shall also at liberty to cancel the grant and re-enter on the land
and the whole land shall thereupon vest absolutely in the Government. In that
case the grantee shall not be entitled to any compensation whatever.
Note :- Deleted.
(11) The grantee shall not erect any buildings, fences or structures of a
permanent or a temporary character on the land without the previous written
sanction of the assigning authority.
(12) The grantee shall not cut any live trees without the previous
permission of the assigning authority. The withered and wind fallen trees shall
also be the property of the Government and shall be handed over to the section
officer of the concerned Department.
(13) The sale-proceeds of withered and wind-fallen trees and those cut
under condition (15) shall be credited to the Government.
(14) The grantee shall have no rights whatsoever to any trees standing
on the land or to their usufruct.
(15) The usufruct of the trees may be leased out in auction by the
officers of the Government according to the practice prevailing in the district
and the grantee shall allow the right of passage to persons to whom the
usufruct of the trees is so granted by the Government.
(16) The grantee shall not, without the previous written sanction of the
assigning authority, permit any person to use the land except as provided in
condition (6).
(17) The grantee shall, on the termination or revocation of this grant,

restore the said land to the Government in as good a condition as is consistent
with the foregoing conditions.
(18) The grantee shall be answerable to the Government of T.S. for all
or any injury or damage done to the said land and other Government property
thereon except as is permitted by the foregoing conditions.
(19) The Government may revoke the grant wholly or in parts if the
sums specified in condition (4) above or any part thereof shall remain unpaid
for fifteen days after they have been repayable whether formally demanded or
309
not, or if the grantee shall have broken any of the conditions of the grant
herein contained and assume control or otherwise dispose of all or any part of
the land and any buildings, fences and structures hereon and the grantee shall
not be entitled to any compensation there for.
(20) If the amount specified in conditions (4) and (5) above or any part
thereof is in arrear, it shall also be competent for the assigning authority to
recover the same from the grantee as an arrear of land revenue.
(21) The grant hereby given may be revoked by the assigning authority
after giving.... months notice in writing and by the Government or Chief
Engineer without notice in an emergency (the said Government or Chief
Engineer being the sole judge of the emergency) and shall be terminable by
the grantee by giving to the assigning authority …………. months notice in
writing but without prejudice to any right of action or remedy of the assigning
authority in respect of any antecedent breach of any of the foregoing
conditions. The grantee shall not in case of such revocation or termination be
entitled to any compensation in respect of any improvements effected by the
grantee to the land or for the loss caused by the interruption of his occupation.
(22) In the event of termination of the grant under conditions (19) or

(21) the Government shall at liberty to levy proportionate rental up to the date
of such termination.
(23) The sum of Rs ………deposited by the grantee under condition (3)

or such portion thereof as may be returnable to him, shall be returned to him
on the expiration or sooner termination of the grant.
(24) If any dispute or difference shall at any time hereafter arise

between the Government or their officers on the one part and the grantee has
to the rights, duties or liabilities of either party in respect of any matter or
things relating to or arising out of the grant or the construction or the meaning
of all or any of the provisions herein contained, the said dispute or difference
shall be referred for settlement to the arbitration of the Chief Engineer and his
decision shall be final.
(25) The grant includes all rights, easements and appurtenances

belonging to the land or reputed to belong to it or usually held or enjoyed with
it. The existing and customary rights of Government and the public in roads
and paths and rivers, streams and channels running through or bounding the
land and the right of Government to the mines and quarries, subjacent to the
land are however reserve and are in no way affected by the grant.
310
SCHEDULE
Ward No. Area

Town or Survey
District Mandal & Block (Hectares Boundaries
Village No
No. )
(1) (2) (3) (4) (5) (6) (7)
Acs. North
South
East
West
In witness where of acting for and on behalf of and by the order and
direction of His Excellency the Governor of T.S., have hereunto set by hand
this ….. day of ……20 ..…
Place and Date : Signature and designation of

the assigning authority
311
APPENDIX – XIII-C
FORM OF ORDER OF GRANT OF ALL KINDS OF GOVERNMENT LANDS

IN CHARGE OF THE PUBLIC WORKS DEPARTMENT FOR TEMPORARY
OCCUPATION FOR NON-AGRICULTURAL PURPOSES
(Para 172 of this code)
The land specified in the schedule is hereby granted to …………for

temporary occupation for a period of ………. years/months commencing from
……….. subject to the following conditions to which the aforesaid grantee has
agreed :
(1) The grant is liable to cancellation if it be found that it was grossly

inequitable or was made under a mistake of fact or owing to mis-
representation of fraud or in excess of the limits of authority delegated to the
officer sanctioning the grant or that there was an irregularity in the procedure.
Cancellation on any of these grounds may be ordered by any authority to
whom the sanctioning authority is administratively subordinate.
(2) In the event of such cancellation of the grant, the grantee shall not
be entitled to compensation for any loss caused to him by the cancellation.
(3) The grantee shall not transfer to any other person the rights hereby
conveyed to him, without the previous sanction of the authority which has
made the grant.
(4) The grantee shall pay the sum of Rs. ……..equivalent to ………..
months charge as and for security for the due fulfillment and observance by
him of the conditions contained in the grant. The sum so deposited shall be
liable to be forfeited to the Government under the order of assigning authority
in the event of failure by the grantee to fulfill and observe any of the
conditions of the grant.
(5) The grantee shall so long as the grant be in force, pay clear of all
deductions a sum of Rs. ……… for credit to the general revenues of the State
and a further sum of Rs. …….on account of rates, taxes, assessments and out-
going payable by the Governments to the Corporation/Municipality as a result
of his occupation of the land. The consolidated charge shall be payable to the
Government in advance annually/monthly, the first of such payments to be
made on the …….. day of ……… and the subsequent annual monthly
payments on the corresponding day of the succeeding years/months.
(6) In the event of the Corporation/Municipality varying its demand,

the assigning authority shall be at liberty to revise, without notice, the second
312
part of the charge referred to in condition (5) as the sum payable by the
grantee on account of taxation by the Corporation/ Municipality and, on such
revision any balance due shall become immediately payable by the grantee.
Note :—(i) In the case of grants in non-municipal areas, conditions (5) and (6) should
be replaced by the following conditions :
The grantee shall, so long as the grant be in force, pay in advance to the
Government annually/monthly a sum of Rs. ……. clear of all deductions
the first of such payments to be made on the ……. day of ……..and
subsequent annual/monthly payments on the corresponding day of the
succeeding years/months.
(ii) The amount of deposit referred to in condition (4), should vary

according to the period of the grant, one month charge being demanded for
a grant for three months, two months charge a grant for six months, three
months charge for a grant for one year and six months charge for a giant
exceeding one year.
(7) The grantee shall not use the land or suffer it to be used except for
the ………… purpose of the …….which are the following.
a……………………………………………………………………
b……………………………………………………………………
(8) The grantee may erect…………………………in accordance with

the plan (s) annexed.
(9) The land and the buildings thereon shall not be used for political
meetings.
(10) The grantee shall not except as provided in condition (8) erect
any buildings, fences or structures of a permanent or temporary character on
the land without the previous written sanction of the assigning authority. The
grantee shall permit the assigning authority or other officers or others
authorised by him on his behalf with or without workmen at all reasonable
times to enter upon the land and all sheds, buildings or other structures built or
erected with reference to condition (8) above and to view the state and
condition thereof and upon notice being given by the said assigning authority
or other officer authorised on his behalf to repair in accordance therewith.
(11) The grantee shall maintain the said land in a clean and a sanitary
condition to the satisfaction of the assigning authority and, shall also maintain
the structures, if any, erected thereon as aforesaid, in good substantial repair to
the satisfaction of the assigning authority.
(12) The grantee may uproot, cut down or destroy such trees plants,
groves or brushes, as in the opinion of the assigning authority it is necessary to
313
uproot, cut down or destroy to make the land fit for the purposes of ……. and
may take them free of charge and dispose of them in any manner he likes. The
grantee may level the ground by removing embanked pathways and filing up
low-lying places on the land so as to make the ground fit for the purposes of
……… and may now and then cut the grass thereon and dispose of the same
in any manner he likes and do any work on the land which in the opinion of
the assigning authority is necessary for such purposes.
Note :—If the trees are valuable it may be stipulated that the tree growth cut should
be handed over to the assigning authority or any officer by him in this
behalf for disposal.
(13) The grantee shall remove immediately any un authorised

building, fence or structure on receiving notice from the assigning authority
and in default or immediate compliance with any such notice, the assigning
authority shall have power to remove the same and the grantee shall, upon
demand made by or on behalf of the assigning authority, pay the cost of
removal and the cost of storing the materials removed and take delivery of the
same. The grantee shall have no claim to any materials removed under these
conditions which shall not have been taken delivery of or the cost of removal
and storage of which shall not have been paid by the grantee on demand as
aforesaid
(14) The grantee shall not, without the previous written sanction of
the assigning authority, permit any person to use the land or any structure
thereon or any portion of the land or structure except as provided in
condition(7).
(15) The grantee shall, on the termination or revocation of this grant,

restore the said land to the assigning authority in as good a condition as is
consistent with foregoing conditions.
(16) The grantee shall be answerable to the Government of T.S. for all
or injury or damage done to the said land and other Government property
thereon except as is permitted by the foregoing conditions.
(17) The assigning authority may revoke the grant wholly or in part if
the charge specified in condition (5) or any part thereof shall remain unpaid
for fifteen days after it has become payable whether formally demanded or
not, or if the grantee shall have broken any of the conditions of the grant
herein contained and assume control or otherwise dispute of all or any part of
the land and any buildings, fences and structures thereon and the grantee shall
not be entitled to any compensation there for.
314
(18) If the amount specified in condition (5) above or any part thereof
is in arrear, it shall also be competent for the assigning authority to recover the
same from the grantee as an arrear of land revenue.
(19) The grant hereby given may be revoked, by the assigning
authority after giving ……………month's notice in writing and by the
Government or the Chief Engineer without notice for emergent reasons (the
said Government the Chief Engineer being the sole judge of the emergency)
and shall be terminable by the grantee by giving to the assigning authority
…….month's notice in writing but without prejudice to any rights of action or
remedy of the assigning authority in respect, of any antecedent breach of any
of the foregoing conditions. The grantee shall not in case of such revocation
for termination be entitled to any compensation in respect of any buildings,
fences and structures on the land or of any other improvements effected by the
grantees to the land but he may, before the revocation of termination of the
grant, takes effect or if the grant is revoked without notice, within such time as
may be allowed by the assigning authority in that behalf, remove such
buildings, fences and structures.
(20) The sum of Rs deposited by the grantee under condition (4) or

such portion thereof as may be returnable to him, shall be returned to him on
the expiration or sooner termination of grant.
(21) The grant includes all rights, easements and appurtenances

belonging to the land or reputed to belong to it or usually held or enjoyed with
it. The existing and the customary rights of Government and the public in
roads and paths and rivers, streams and channels running through or bounding
the land and the right to Government to the mines and quarries, subjacent to
the said land are, however, reserved and are in no way affected by the grant.
SCHEDULE
Ward No.
Town or Survey Area
District Mandal & Block Boundaries
Village No (Hectares)
No.
(1) (2) (3) (4) (5) (6) (7)
North
South
East
West
In witness whereof I (name and designation) acting for and on behalf

of and by the order and direction of His Excellency the Governor of T.S., have
hereunto set by hand this ….. day of ……20…
Place and Date : Signature and designation of

the assigning authority
315
Annexure
Plan(s) if any (to be specified)
APPENDIX – XIV
EUROPEAN CEMETERIES AND TOMBS
Deleted.
APPENDIX – XV
DESTRUCTION OF RECORDS
A—RULES
(1) The Ellis-Tomkins system contemplates the maintenance of sub-
files for papers which can suitably be dealt with separately from the main file,
sub-files should therefore be opened whenever possible and closed as soon as
their particular subjects are disposed of. Main files should also be closed as
soon as the main subject is disposed of. For example, the main file regarding
the construction of a new work should be closed when the completion report is
sent in. Matters not immediately connected with the construction of the works,
which may arise for orders during construction should be dealt with in the sub-
files which should be closed when the side issues with which they deal are
disposed of. Subsequent transactions with regard to the work which arise after
the main file is closed should be dealt with in separate sub-files.
(2) When a file or sub-file is closed, the Superintendent or the

Divisional Accounts Officer or the Technical Officer or the Personal Assistant,
as the case may be, should look through it and extract any papers which
should be retained permanently when the main subject of the file or the sub-
files is not one for permanent retention. The papers so extracted will be made
into a separate sub-file, and retained as such.
(3) Files which are to be retained permanently will be stamped "R"

Files which are to be destroyed after a certain period of years will be stamped
"D" in the year in which they are to be destroyed being specified. The year
will be that in which the file will fall for destruction according to its main
subject as classified in the list in Section B attached to these rules.
316
(4) Files which are closed finally, will be marked for retention or
destruction in accordance with their main subject. No attempt should be made
to split up these files. They should be 'stacked separately', the Record-keepers
in each office should prepare lists of them, as he can find time, in the form
attached to these rules and submit the lists for approval to the head of the
office.
(5) File should be arranged in the record-room as follows:— Files and

sub-files bearing the same file number will be arranged together, those that are
to be retained being put first and then in order chronologically according to the
year of destruction those that are to be destroyed.
(6) Registers, statements, accounts, etc., which are closed should be

scrutinized by the head of sections concerned and the period of their retention
should be clearly marked on them in accordance with the list in section B and
stamped "R" or "D" in ...(year)......" as directed in Rule 3. In any case where
the orders in the list in Section B are not clear, the head of the section
concerned should take the orders of the head of the office in regard to the
period of their retention. The registers, statements, accounts, etc., should be
kept separate in the Record room and destroyed as they fall due for
destruction.
(7) The stamping of files, registers, etc., enjoined in Rules 3 and 6

should be initialed and dated by the head of the section concerned.
(8) In February each year the Record-keeper should pick out all the
files, registers, statements, accounts, etc., which are marked for destruction in
that year and should prepare a list of them and submit it to the head of the
office for approval through the Superintendent who will be responsible for the
proper scrutiny of the list.
(9) When the list is approved, the Record-keeper should destroy the
files as per the procedures laid down by the government from time to time,
registers, statements, accounts, etc., and certify on the list that he has done so.
The list should, then be filed and kept permanently.
B. LIST SHOWING THE PERIODS UP TO WHICH RECORDS SHOULD BE

PRESERVED
Circle and Divisional Offices
Annual Balance certificate statement (annual—Three years)

Absentee statements (monthly—To be retained permanently)
Acquaintance rolls for pay and allowances (other than travelling allowance)
when maintained separately from pay bills—Six years.
317
Administrative reports—Three years.
Administrative Accounts—Printed copies of—Three years.
Advance Sanctioned —One year.
Advances to construct buildings — Three years after the advance have been
fully recovered.
Advances to purchase conveyances—One year after the advance is fully
recovered
Advertisement Charges—Sanction to—One year.
Advice to transfer debit and credit—Three years.
Age Fifty-Five/fifty eight/sixty years' statement—Three years.
Agreements (original)—Five years after completion of the work or till audit
objections, if any, relating to it are cleared to the satisfaction of audit
authorities or have been reviewed by Public Accounts Committee
whichever is later.
Agreements relating to lease for cutting canal, shrubs, gathering fruit from
trees, etc.—Twelve years from the date of their terminations, if no suit is
threatened or pending in connection therewith.
Allotments—Application for modifications of Allotments —One year.
Allowances-—Sub-division allowances—One year.
Amanath Register—Six years from the date of the last entry in the register.
Appointments—Three years.
Appropriations Register—Three years.
Architectural remains—Report on—To be retained permanently if one objects
of interest; otherwise to be destroyed after three years.
Army list (quarterly), Indian –One year.
Arrears list – One year.
Assignment deeds—Succession certificates—Powers of attorney, etc.,
generally connected with making payments for works done—Ten years.
Assumption of charge—Sanctions to—One year.
Attachment of salaries of the members of the Public Works Department—to be
retained for one year after the decretal amounts have been paid up.
Attachments of bills of contractors—To be retained for one year after the
decretal amounts have been paid up.
Attendance registers—One year.
Audit notes—Should be filed with the monthly accounts and destroyed with
them.
Audit of amounts due to piece-workers and others—One year after the out
standings have been finally settled.
318
Audit slips and correspondence connected therewith—Three years after
submission of the completion report of the work to which they relate.
Award statements—Correspondence regarding land—Three years.
Bill registers showing progress in check and Payment of—Three years.
Boats, Punts, etc., register—Three years.
Boat notes—Counterfoils and triplicate copies to be preserved in the supplying
division like measurement books i.e., for ten years after the completion of
the work for which supplies are recorded in the boat notes. Duplicate
copies to be preserved in the receiving division for three years.
Boiler licences – One year after the grant of a fresh licence.
Breaches in canals and distributaries—Five years.
Bridges and Roads—Important—Return of—Three years.
Budget appropriations and re-appropriations—One year.
Budget—Three years.
Budget estimate of an office—Detailed—Five years.
Budget—Office copies of—sent by Divisional Offices—Three years
Buildings —Educational—Completion Certificates for—Three years.
Buildings—Educational—Return of expenditure on—One year.
Buildings—Non-residential and Residential—Annual return of repairs—
Estimate—Three years.
Buildings—Purchase and sanction to execution of works—to be retained
permanently.
Buildings—Register of—To be retained permanently.
Buildings—Sale or demolition of—To be retained permanently.
Buildings—Rents of—Three years
Buildings—Rent—Data statement of—To be returned permanently.
Buildings—Rents—Data Statements—Correspondence relating—Five years
Buildings—Hire of—Three years.
Buildings—Transfer of—Three years.
Buildings—Certificate of absence—Three years.
Buildings—Occupation of rest-house and other—One year.
Buildings—Extracts of the register of—One year.
Buildings—Capital and Revenue Accounts of Buildings let—To be retained
permanently.
Camp Receipt Register—Three years.
Camp Dispatch Registers—Three years.
Camp—List of papers sent to—One year.
Canals—Closure of Canals and correspondence relating thereto—To be
retained permanently.
319
Cars—Annual inspection of —One year.
Cash Books of Executive Engineers and other issuing officers—Twenty years.
Cash abstract book—Three years.
Cash extracts—Twenty years.
Cash balance statement—Three years.
Casual leave—Correspondence regarding Casual leave —One year.
Cattle—Impounding of—One year.
Cemeteries and tombs—Reports on the condition—Three years.
Cemeteries—Erection and endowments—To be retained permanently.
Census Correspondence—Three years.
Cheque—Indent for books—One year.
Cheque—Register of Cheques Drawn—Five years.
Cheque—Counterfoil books—Five years.
Cheque—Correspondence regarding dishonoring of—One year.
Circle Map—Corrected up to the end of—Return of—Three years.
Circulars—To be retained permanently.
Civil Service Regulations—To be sold on receipt of new editions.
Classification of fields, dry and wet—To be retained permanently.
Clerks Recommended for trial for Divisional Accounts—List of—Three years.
Codes—Public Works Department Codes—To be sold on receipt of new
editions.
Commander-in- Chief –General Orders by –To be retained permanently.
Completion reports—Office copies—Three years.
Completion reports of works which are filed in the offices of final record—To
be retained permanently.
Confidential sheets, reports and records relating to officers and subordinates of
the department after the date of their retirement, resignation, removal or
dismissal—Five years.
Confidential sheets, reports and records relating to deceased officers and
subordinates of the department after the date of their death—One year.
Contingent bills and vouchers—Three years.
Contingent charges—Sanction to—One year.
Contingent expenditure—Register of—Five years.
Contract agreements—Five years after final payment is made and the
completion report sent or till such time, audit objections, if any, are cleared
to the satisfaction of the audit authorities or have been reviewed by Public
Accounts Committee, whichever is later".
Contractors' ledger—Five years after claims have been finally settled.
Contractors' ledger—Extracts from—One year after final settlement.
320
Contractors' complaints and civil suits—Three years.
Contracts—Indian Stores Department—Annual rate contracts—Five years or
till such time audit objections, if any, are cleared to the satisfaction of audit
authorities or have been reviewed by Public Account Committee,
whichever is later.
Conveyance allowances—Sanction to—One year.
Correspondence connected with the sale, audit, etc., of miscellaneous
properties—Five years after the expiry of the concerned leases if no
dispute is pending at the end of the period. If any dispute is pending at the
end of the period, the records will be kept for such longer period as may be
necessary.
Credit—Applications for letters of—One year.
Criminal charges for injury to irrigation works, etc.—Three years.
Cultivation—Un authorised—Ten years.
Day books—Three years.
Demarcation stones on channels—Payments for—Three years.
Deposits—Register of security—Five years.
Dispatch Register—Five years.
Note :—Deleted.
Dispatch number books—Abstract—One year.
Descriptive memoirs—Correspondence regarding submission of—One year
from the date of publication of the memoirs.
Diary books—Three years.
Diary bundles, i.e., unimportant papers for which there is no file number—
Three years.
Directories—To be sold as waste papers after Three years.
Distribution returns division office copies—Three years
Distribution returns classified list, etc.—To be retained permanently in the
Chief Engineer's Office and for five years in other offices.
Division—Creation and closing of—Three years.
Divisional Accounts—Correspondence relating to—Three years.
Duplicate keys of cash chests-Deposit in Treasury-- correspondence—three
years
Electric Installations, etc., Maintenance charges for the return of—Three
years.
Embankments—Annual inspection note of river—Five years.
Encroachments—Correspondence and B. memoranda—Ten years.
Endowed monuments—Report on—Three years.
Establishment—Annual return—(books of establishment)—Forty two years.
321
Establishment—Retrenchment and Reduction to be retained permanently.
Establishment, temporarily— To be retained permanently.
Establishment works—- To be retained permanently.
Establishment, changes in—six years.
Establishment, suspension, dismissal, resignation, promotion and reversion—
Ten years.
Establishment, increments and fines—Six years
Estimates—Original—Sanctioned—of all works—To be retained permanently.
Estimates—Register of sanctioned—To be retained permanently
Estimates files—Ordinary and petty repairs—three years.
Estimates—Return of sanctioned—One year
Estimates special repairs—Three years.
Estimates—Correspondence relating to the scrutiny of - Five years.
Estimates—Zilla Parishad Works received from Chairman of Zilla Parishad—
Correspondence relating to the scrutiny of – Five Years.
Estimates—Minor Irrigation Works received from Collectors-Correspondence
relating to the scrutiny of – Five Years.
Estimates—Municipal Works received from Chairman, Municipal Councils—
Estimates—School buildings works received from the Director of Public
Instruction—Estimates—Repairs—Abstracts of—Ten years.
Examinations—Three years.
Exchange accounts with other departments, etc.—Three years.
Expenditure—Statements of monthly progressive expenditure and
correspondence relating to any discrepancy in the figures—Two years.
Experimental Cultivation- To be retained permanently.
Explosives—Return of—Three years.
Famine correspondence—Three years.
Famine relief works—All proceedings—Five years.
Fire—Destruction of buildings, etc.,—One year.
Forest produces—Supply of—One year.
Forms—Accounts of—Three years.
Gate Pass Books—One year.
Gazette—"Fort. St. George" Portions containing matters of general interest to
be retained;
Gazette—District—Portions containing matters of general interest to be
retained; others to be sold as waste paper after three years.
Gazetted Officers—Weekly reports of—One year.
Gazetted Officers—Statement showing the full names of—With information
of the district in which they own lands—Three years.
322
Gazetted Officers—Monthly list and History of Services—To be retained for
five years.
Gazetted Officers—Quarterly list—To be retained permanently in the Office
of the Chief Engineer (General) and for Five years in the Circle and
Division Offices.
General charges—Account books of—Five years.
General number books—One year.
Grant and outlay statements'—One year.
Gratuities Records relating to the grant of—To be retained till the date on
which the gratuitants would attain their 60th year; or to be destroyed
earlier, if the fact of gratuitant's death is known.
Guides—Postal and Telegraph—-One year.
Guides—Railway—One year.
Heirs—Correspondence regarding payment of salary and travelling allowance
to the—Of the deceased—Five years.
Imprest accounts—Three years.
Imprests—Sanction to drawing accounts and—One year.
Imprest—Extracts—Three years.
Income-tax—Three years.
Indents for Stationery—Three years.
Indents for forms—Three years.
Indents for measurement books—Three years.
Indents for Postage labels—One year.
Inspection-—Superintending Engineer's report —Of Divisional Offices—Five
years.
Inspection—Executive Engineer's report—of sub-Divisional Offices—Five
years
Inspection—Accountant-General's—Reports of divisional office and
connected correspondence—Five years.
Inspection notes on works by Executive Engineer—Three years after
completion of the work.
Inspection notes on works costing over Rs. 10,00,000/- by Superintending and
Chief Engineers— To be retained permanently.
Inspection notes on other works—Superintending and Chief Engineers—six
years after completion of the work.
Inspection notes of subordinates and sub-divisional officers—Five years.
Inspection notes—Lands vacant and in charge of P.W.D. quarterly return—
Three years.
Inspection bungalow—Correspondence regarding occupation of One year.
323
Insurance—Postal—Fund correspondence—One year.
Investigation—T.R.S. Progress Reports—Monthly—Three years.
Investigation—T.R.S. Progress Reports—Half yearly—To be retained
permanently.
Invoices of M. Books supplied to sub-divisional officers—Three years.
Irrigation—General important questions—To be retained permanently.
Irrigation—Application for supply of canal water—Three years.
Irrigation Conferences—Paper relating to—Two years.
Irrigation—Important minor works handed over to the Revenue Department—
Statement of—To be retained permanently.
Irrigation—Investigation of scheme—Quarterly progress reports—Five years.
Irrigation systems—Statement of additions and alterations carried over Head
Works— Correspondence, etc.—To be retained permanently.
Jail labour—Supply of—One year.
Journals—Technicals—Ten years.
Kudimaramath—Works—Correspondence relating to recovery from ryots—
Three years after the amount has been fully recovered.
Land acquisition Correspondence—To be retained permanently in the Division
Office and for three years only in the Circle Office.
Land Register—To be retained permanently.
Land sales of—To be retained permanently.
Land—Leasing out of Public Works Department land—To be retained
permanently.
Land—Relinquishment of Public Works Department lands to Revenue
Department—Five years.
Land—Temporary occupation of—Five years.
Land—Engineers and officers of the Indian Service of Engineers—Return of
— To be retained till retirement of officers to whom the individual returns
relate.
Leave—List of officers requiring—One year.
Leave application—Three years.
Letters issued by the division officers to treasury officers fixing the limit up to
which sub-divisional officers can draw on sub-treasuries—Two years.
Leveling Field books—May be destroyed after ten years from the date of
completion of work.
Liabilities—Register of—Three years.
License forms and toll tickets—Three years.
Lightning conductors— Correspondence - Three years.
Locks—Daily Traffic Register—Five years.
324
Local Purchase of Stores – Three years,
Losses—Write off of—Three years.
Materials accounts and 7-F accounts—Three years after completion of work.
Materials supplied—Verified advices of—Three years.
Measurement books—May be destroyed after ten years from the date of final
record in the division office.
Measurement books—Register of—To be retained permanently].
Measurement Books—Register of review of—Three years.
Measurement Books—Loss of—One year.
Measurement books—Correspondence relating to—Three years.
Medical establishment for projects—Five years.
Memorandum books—Form E.No. 184—One year.
Meteorological results—To be retained permanently.
Miscellaneous objections statement—Should be filed with the monthly
accounts and destroyed with them—Three years.
Miscellaneous Returns—Register of—One year.
Modification statement of Budget—One year.
Monthly Accounts, office—copies—Three years.
Motor Vehicles plying on Government Roads licensing of correspondence
regarding— Three years.
Muchilikas—To be retained permanently.
Municipal tanks—Supply of water to—To be retained permanently.
Municipal taxes for Government Building—Three years.
Navigation receipt and charges—Three years.
Nil returns—One year
Nominal muster roll—Three years.
Non-commissioned officers, birth, death and marriages, etc.—Three years.
(proposed for deletion)
Non-Gazetted Officers—Monthly report of—Three years.
Objection statement of items held under audit objection—Three years.
Objection books—Five years.
Office furniture, tents—Sanction to purchase of—One year.
Officers—Weekly report—Three years.
Order books—One year.
Order communicating sanctions to estimates under the open capital account of
Irrigation systems—Till the completion report for the work is recorded.
Pass books—Three years.
Pay—Sanctions to transit and allowances—One year.
Pay—Last pay certificate—Three years.
325
Pay—Disallowances list of—Three years.
Pay Bill of Government servants for whom no establishment returns are
submitted or no service books are maintained—Thirty-five years.
Pay bills and acquaintance rolls where these are maintained separately, of
inferior Government servants—Forty-five years.
Pay Bills of other classes of Government servants—Six years.
Pay Bill of Gazetted Officers—Six years.
Pension papers—Till the pensioner dies and final payment is made on his
behalf.
Office copies of pension papers in Divisional Offices—Five years after
sanction of pension.
Pension cases (including the service books and leave accounts attached to
them) in which invalid or compensation pensions have been sanctioned—
Twenty-five years.
Note :—Service books and other papers relating to a claim for a gratuity should be
retained until the claimant attains 58 years of age or dies, whichever is
earlier, and also until final orders have been passed in the claim.
Note :—In regard to service books of Government servants who have been dismissed
or discharged or have resigned or died whilst in service, see Rules 14 to 16
of the subsidiary rules under Fundamental Rule 74(a)(iv).
Pensioners' quarterly list—Specially recommended for employment—One
year.
Personal files – Four years from the date of retirement or death (whichever is
earlier) of the Government servant concerned.
Personal files of clerks, draughtsman, etc., who have left service - Three years
Personal register– Five years from the date of last entry in the register.
Petitions, unimportant – One year.
Piecework Agreements - Three years
Plans for earthwork and repairs to—
(a) Tanks—
(i) Completed plans five years, if the standards for repairs are the same
as those laid down in the Tank Restoration Scheme memoirs.
(ii) Original plans prepared for sanctioning the Tank Restoration
Scheme estimates and deviations from the standards in the Tank
Restoration Scheme memoirs— To be retained permanently.
(iii) Tanks for which no Tank Restoration Scheme memoirs are yet
prepared the L.S. and other sheets except the Correction Slip sheets
326
—To be retained until regular Tank Restoration Scheme
investigation is completed.
(b) Channels and rivers (including modasal works)—Five years, provided
the proposals do not involve any change in standards.
Postage—Account books—One year.
Postal – Returns of and Telegraph buildings – One year.
Printing and other contingent charges—One year.
Productive public works-Programme of—Five years.
Profession-tax—One year.
Progress report-—Monthly individual—Five years.
Projects—Poramboke lands commanded—To be retained permanently.
Projects —Dry lands commanded—To be retained permanently.
Projects —Tank—beds and lands under—To be retained permanently.
Projects —Monthly statement of area irrigated—To be retained permanently.
Prosecuting of persons for breach of rules - Sanction for—Correspondence -
Three years.
Provincial objectionable items Statement and correspondence.—One year after
all the items in the statement have been adjusted.
Pumping installations in irrigation Works. —To be retained permanently
Rain fall and Water gauge Registers—To be retained permanently.
Rainfall returns—Twenty-four years.
Receipt Registers—To be retained permanently.
Receipt registers of abolished sub-divisions—Five years.
Receipt books of cash - One year.
Receipt - Hand receipt books—To be retained permanently.
Receipt - counterfoils of (No. 20—E) receipt books—To be retained ten
years.
Receipt, Counterfoils of temporary receipt (P.W.D. Ill—15) books—To be
retained five years.
Recommendation rolls of clerks, tech. officers etc.,—So long as the men are in
service.
Records—Register of Carriage of office—One year.
Record Racks and Record rooms of Mandals and Divisional offices—Report
regarding —Three years—
Reference—Unanswered Lists—Three years.
Register of buildings—Extracts from—One year.
Register of service books—to be retained permanently.
Register of suspense transaction—Three years.
Remittance books—Three years.
327
Remittances Memorandum of cash—Form F.No. 267—One year.
Rent—Monthly return of rents recoverable other than from Government
buildings—One year.
Rent—Register of buildings—Three years.
Reports—Transfers of Section Officers and Executive Engineers and of
correspondence relating to additional charge held by them—Three years.
Requisitions—Counterfoils of—One. year.
Rest-houses—Occupation of—One year.
Returns—Due from Executive Engineers, etc., Superintending Engineers and
from Superintending Engineers to Chief Engineer, etc., List of—One year.
Returns—Expenditure incurred on maintenance of buildings occupied by civil
departments— Three years.
Returns—Periodical—Due from sub-divisional officers—One year.
Returns—Periodical—Additions and alterations in the list of component
works of irrigation system during the year—To be retailed permanently.
Revenue—Register of—To be retained permanently.
River diagrams and discharge calculations—To be retained permanently.
River diagrams and discharge calculations Return and correspondence
relating to—One year.
River charts—Returns and correspondence relating to—One year.
Road—Half-yearly return—Three years.
Roads—Inspection report of Superintending Engineers and correspondence
relating to the maintenance estimates received from the Chairmen,
Municipal Councils and ZillaParishads—Five years.
Roads—New—Completed -Report on—Three years.
Routine matters generally—One year.
Run off observations—To be retained permanently.
Rushikulya—Poramboke lands commanded—To be retained permanently.
Rushikulya—Dry lands commanded—To be retained permanently.
Rushikulya project—Tank—beds and lands under—To be retained
permanently.
Rushikulya—Monthly statement of area irrigated—To be retained
permanently.
Savings Bank Pass book—Three years
Schedules of rates and data for different sorts of sub-heads of works—Three
years.
Schedules of work done in workshops—Ten years.
Service books—Correspondence regarding verification of—To be retained
permanently.
328
Stationery accounts—Three years.
Stock—Daily records of the—Issues and receipts in the Public Works Stores
—Five years.
Stocks—Reserve limits—Three years.
Stock book of stationery articles—To be retained permanently.
Stock accounts and abstract book—Three years.
Stores—Indents for English—Three years. (proposed for deletion)
Stores—Counterfoils of Indents —Three years.
Stores—Daily records of the stock issues and receipts in the Public Works-
Stores—Five years.
Stores—Return of iron works contracts given to private firms and
correspondence—One year.
Sub-jails—Certificates (annual) of examination—One year or until the next
certificate is submitted.
Suits—Civil—Against Government—Three years from date of decision.
Summons—Service of—One year.
Sluices—Orders regarding opening of canal—Distribution of—To be retained
permanently.
Survey reports—Sanctions of Superintending Engineer to—Three years.
Surveying books relating to periodical surveys of lankas governed by the T.S.
Rivers Conservancy Act—To be retained permanently.
Surveying books—After completion of work.
Surveying books not relating to lankas—After completion of work.
Tanks—Railway affecting—To be retained permanently.
Tanks on patta lands-—To be retained permanently.
Tanks—Progress report on—Restoration scheme works—Three years.
Tanks—Sale lists of waste and poramboke lands—To be retained permanently.
Tappal books—One year.
Telephone lines—Canals—Return and correspondence relating to—To be
retained permanently
Tender—Copies of—One year.
Tent registers—To be retained permanently
Tent—Purchase of—One year.
Tide tables for Indian ports—Three years.
Toll cash extracts—Three years.
Toll Tickets Memorandum Book—Counterfoil of—One year.
Tools and Plant—Daily receipt and issue of—Three years.
Tools and plant—Purchase and transfer of—Sanctions to—One year.
Tools and plant—Monthly receipts and issues and balances of—Three years.
329
Tools and Plant—Papers relating to—Lending of—To other Departments—-
One year.
Tools and plant—Yearly returns—Three years
Tour programme—One year.
Traffic returns—Five years.
Transfer—Acceptance of—Of books debit and credit—Three years.
Transfer entry book—Three years.
Transfer entry orders (write back orders)—Counterfoils of—Three years.
Transfer Reports of Accounts—Three years.
Transfer Reports of Sub-divisional Officers—Three years.
Traveling allowance bills—Disallowance list on—One year.
Traveling allowance bill and acquaintance rolls relating thereto—Three years.
Traveling allowance—Sanction of special—One year.
Traveling journals of Superintending Engineers and Executive Engineers—
Three years.
Treasury—Receipts for payments into—Three years.
Treasury—Examination of—And grant of certificates—One year.
Vouchers including those but not submitted to the Accountant-General—
Certified copies of—Ten years (or in the case of large projects until five
years after the closing of the estimate, whichever is later).
Sub-vouchers—Three years.
Warm clothing—Correspondence—six years after supply of clothing.
Water registers—Supply to municipal tanks and factories—To be retained
permanently.
Water supply (except annual applications which should be kept for three years)
—To be retained permanently.
Water daily returns—One year.
Water reports—Weekly and tri-weekly—One year.
Weather telegrams - One year.
Weather charts—Three years.
Work abstract except those for works in progress—Three years.
Work books—To be retained permanently.
Work register—To be retained for ten years subsequent to the completion of
the work the expenditure on which is recorded in it.
Works—Applications and orders of sanction for extension of the closing date
of works under the old expenditure heads—"49" and "43" and under the
present heads "68" "XVII" and "18"—To be retained permanently in the
offices of final record and for one year in other offices.
Works—Clerk—measured by Executive Engineers—List of—One year.
330
Works—Completed original works—Ordinary correspondence relating to—
Five years from date of completion of works.
Works—Register of—Abstract—Three years. Works—Estimate copies—
Three years.
Works order and estimate books—Ten years.
Workshops—Correspondence with—Regarding repairs and supply of
instruments—Three years.
Workshops—Outturn statement and accounts—Three years.
Workshops—Supply of materials from—Three years.
Workshops—Three years after completion of works to which they relate.
Note:—The documents for permanent record in connection with a work under

construction will be the original sanction and any revision thereof; the plans
estimate, and report and the completion report and the final completion
plans, if any. Such Permanent records shall be digitized.
Ordinary annual and petty repairs estimates files may be destroyed after one
year, subject to the retention of such information as may be necessary to
check the average expenditure on repairs. Special repair estimate files may
be destroyed after three years. The registers, statements, etc., should be
examined by the Accountant, if they relate to accounts matters and by the
Superintendent in other cases.
331
APPENDIX – XVI
DUTCH AUCTION SYSTEM
Draft Form of Agreement
Deleted.
APPENDIX – XVII
RULES REGULATING THE PAYMENT OF BONUS TO

CONTRACTORS
(Vide note to Paragraph 150 of this Code)
Deleted.
APPENDIX – XVIII
Deleted.
332
APPENDIX – XIX
(Para 25)
RULES REGARDING THE RELATION OF PUBLIC WORKS OFFICERS TO

COLLECTORS OF DISTRICTS AND OTHER LOCAL HEADS OF
DEPARTMENTS
Rule 1:- The Collector is the administrative head of the District and the
assistance and professional advice of the Public Works Department are wholly
at his disposal, if required. Any information he may call for should be
promptly supplied. The Collector may for any special reason, issue any
definite instruction to the Executive Engineer. If the Executive Engineer
considers that such instruction is not in the public interests and if time allows,
he should send the Collector a statement of his opinion and reasons and ask
him to refer the matter to the Superintending Engineer and the Collector
should at once do so enclosing a copy of the Executive Engineer's opinion and
reasons. If the Superintending Engineer disagrees with the Collector he should
forward the case to the Government through the Chief Engineer for orders
informing the Collector that he has done so. Otherwise the Collector's
instructions shall be complied with.
Rule 2 :- The Collector has the right to propose the construction of new
and repairs to existing works and such proposals should be disregarded only
for reasons to be recorded and communicated to him by the Superintending
Engineer. The budget for minor works pertaining to revenue Department will
be framed by the Chief Commissioner, land Administration. The C.C.L.A shall
fix the work according to priority. Accordingly the works shall be executed by
the Engineering Department to whom the work is entrusted by the collectors,
duly following the procedure. The Collector may also make recommendations
in regard to other Public Works matter which concern his district and such
recommendations shall be duly considered and promptly replied to. The
Collector should also be furnished by the Executive Engineer with a copy of
quarterly progress report on major works and an extract from the monthly
progress report in Form X including all major and minor works of the Land
Revenue Department.
Note :— In the I.T.D.A areas the Collector, and Chairman I.T.D.A will
exercise general control over all works irrespective of the
department to which they relate. The officers of the concerned
Engineering Department will prepare plans and estimates at the
request of the officer of the department to which the work relates
and forward them to the requisitioning officer who will submit them
through the Collector, and Chairman I.T.D.A to the Head of the
Department.
333
Rule 3:- It is desirable that Superintending and Executive Engineers
should, as much as possible, consult Collectors and Divisional Officers
personally in regard to the Public Works interests and needs of the district and
all officers of the Public Works and Revenue Department should co-operate
cordially and readily. All proposals for important changes in the distribution of
water or in any other branch of the Public Works administration, should be
forwarded to the Collector for remarks before submission for sanction to the
Superintending Engineer or to Government and the Collector should be
furnished with information as to any such changes decided upon before they
are carried out
Rule 4:- Officers of the Engineering Department will assist the local
heads of all departments with advice and information when asked for without
delay and in cases of differences of opinion, will discuss the matter fully with
them.
334
APPENDIX – XX
RULES FOR THE CONSTRUCTION AND MAINTENANCE PANCHAYAT

RAJ, R&B AND MUNICIPAL ROADS ON IRRIGATION PROPERTIES
(Vide paragraph 208-A of the Public Works Department Code)
Note:—these rules do not apply to roads on the banks of rivers or tanks
A – Metalled Roads
No new roads shall be formed along any canal or channel bank in

charge of the Irrigation & Command Area Development Department without
previous permission, in writing, of the Superintending Engineer of the I &
C.A.D circle, obtained through the immediate supervising authority and the
Executive Engineer of the division concerned.
2. The minimum height of such roads above the canal or channel full
supply level shall in each case be laid down by the Irrigation & Command
Area Development Department
3. No masonry or other works which will let water into or out of the
canal or channel shall be constructed, and no such existing work shall be
altered, without the previous permission, in writing, or the Superintending
Engineer of the I & C.A.D. circle and the approval by him of the plan of the
proposed work.
4. The Irrigation & Command Area Development Department shall

have the right at any time to build, in or under the road, any sluice, culvert,
bridge or other work, which may be required in connection with distribution
from supply to, or surplus from, the canal or channel. While such work is
under construction, the Irrigation & Command Area Development Department
shall, wherever possible, make temporary diversion of the road at the place
and on completion of the work, restore the disturbed portion of the road. The
clear width of roadway over such structures shall be that given by the user
department owns the road to similar works on the same road or other roads of
the same class.
5. The roadway over the masonry and other works which belong to
the Irrigation & Command Area Development Department shall be in charge
of the user department owns the road, but the structures themselves will
remain in charge of the Irrigation & Command Area Development
Department.
335
6. For the purpose of maintenance, the surface of the road, the inner
(canal) slope for one metre (vertical) down from top of the road, the outer
slope of the bank with the reservation in Rule 9 below, and all ramps on the
outer side of the road shall be incharge of the user department owns the road.
The inner slope (except the one metre down from the top of the road) and all
ramps and "cattle slopes" on that side shall be in charge of the Irrigation &
Command Area Development Department.
7. All trees, grass, etc., growing on the outside edge and slope of the
road shall belong to the user department owns the road. No trees shall be
planted along the inner edge without special permission of the Irrigation &
Command Area Development Department. No trees shall be planted within 50
metres and no trees of the big family within 100 metres of any masonry work
without the previous permission, in writing, of the Superintending Engineer of
the I & C.A.D circle.
8. The carriage of silt from canal and channel clearances across the
road and its deposit on or against the outer slope shall not be prevented,
provided it does not interfere with the efficient drainage of the road surface,
does not injure avenue trees, and is so placed that none of it can be washed on
to the surface of the road.
9. Occupation of the canal berms or slopes for deposit of materials or

other purposes shall be regulated by the rules already in force.
10. Toll bars shall not be established on such roads without the
approval of the Superintending Engineer of I&C.A.D circle.
11. In cases of disagreement between the officers of the Irrigation &

Command Area Development Department and of the user department owns
the road in the application of these rules or in carrying out by either
department of any works in connection with roads to which these rules apply
the decision of the concerned Chief Engineer I&CAD Dept., / concerned Chief
Engineer shall be final.
12. Deleted.
336
B – Unmetalled Roads and Cart – Tracks
1. Formation of new roads: — User department intending to form

roads may prepare the plans and estimates for new earthen roads. These plans
and estimates should be approved by the Irrigation & Command Area
Development Department, who will see that the proposed works are generally
suitable, and that irrigation interests are adequately safeguarded. When the
plans have been approved, the user departments may execute the earthwork.
The Irrigation & Command Area Development Department will carry out any
alterations to their masonry works necessitated by the new road at the expense
of user department.
2. Maintenance of roads:—The maintenance of canal and channel

banks will be with the department which has formed them.
3. These rules shall also apply mutatis mutandis to the construction

and maintenance of municipal roads.
Note:—where roads of channel banks are not maintained as thoroughfares by

user departments but merely as communications to the fields below
the banks at Government cost, Superintending Engineers of I&C.A.D
circles are authorised to gravel them at Government expense where
necessary for the preservation of the banks. This concession will
apply only to such roads or cart-tracks which will be of immediate
benefit to adjacent villages only (as distinct from roads likely to
become thoroughfares).
(i) In the case of rivers protected by bunds, which are required for the
purposes of the irrigation system and also for the transport
purpose. The cost of repairs in cases of scours or breaches in the
bunds should be met in equal shares by the I&CAD Department
and the Department owning the road.
This will apply to all repairs or protective works above the berm
or padugai level (or rear ground level where padugai or berm does
not exist). The cost of all repairs or protective works below
padugai or berm level (or rear ground level where padugai or
berm does not exist) shall be borne by the Department.
(ii) In the case of bunds which are not required for the purposes of the
irrigation system, but are used for transport, the full cost of repairs
caused by scours or breaches should be borne by the Department
which owns the road.
(iii) The Superintending Engineer I & C.A.D concerned shall decide
whether particular repairs are necessary and whether they fall
337
under item (i) or item (ii) above; and in cases where the
Superintending Engineer I & C.A.D from the owner Department
of the road, the matter will be referred to the Concerned Chief
Engineer / Government.
(iv)In regard to the repairs, necessitated by erosion or scours to roads,

formed by other Departments on channel banks, the other
Departments concerned should bear the cost of protection to retain
the margin required for the road, where the I & C.A.D Department
decide that such protection is not required in the interests of the
channel. In the case of existing road by the side of which a new
channel is subsequently taken, a margin for the channel should be
demarcated and the cost of protecting such margin should be
borne by the I & C.A.D Department.
(v) As regards the responsibility of Government for the maintenance

of banks, on which a right of way exists but which have been
abandoned by the I & C.A.D Department as no longer required for
their purposes, the I&CAD Department may consider transfer of
such roads to the user Department. Till it is transferred, it will be
maintained by them.
Note:—For purpose of these rules, the term "earthen road" included graveled
roads and treated with quarry rubbish.
II. Rules for the Construction and Maintenance of Roads and Buildings,
Panchayat Raj and Municipal Roads on the Bunds of Tanks in charge of the
I& C.A.D Department
1. If any Department, dealing with transport communications

proposes to repair or construct any road which passes over the bund of a tank
in charge of the I & C.A.D Department, the previous permission of the
Superintending Engineer of the I & C.A.D Circle should be obtained in
writing for carrying out the work as far as the tank bund is concerned. In the
case of new roads, the Superintending Engineer of the I & C.A.D Circle may
impose such conditions with regard to the width of the road and class of
surface as he may deem necessary and these conditions shall be carried out by
the Departments forming the road.
2. The I & C.A.D Department shall have the right at any time to
build, in or under the road, any sluice, escape, culvert, of other work which
may be required in connection with distribution, or surplus, from the tank.
While such work is under construction, the I&C.A.D Department shall,
wherever possible, make a temporary diversion of the road at the place, and,
on completion of the work, shall restore the disturbed portion of the road. The
338
clear width of roadway over such structures shall be that given by the user
Department owns the road to similar works on the same road, or on other
roads of the same class.
3. If at any time it is found necessary to raise the bund of the tank

and thus interfere with the existing road over it, it shall be the duty of the I &
C.A.D Department to make the new surface of the road of the same width and
material as before, provided that, in the top width of the bund over which the
road way ran exceed 6 metres before raising the new top width of the bund
need not exceed 6 metres.
4. The roadway over masonry and other works which belong to the
I&CAD Department shall be in charge of the Department concerned owning
the road, but the structures themselves shall remain in charge of the I&CAD
department.
5. The surface of the road and the front and rear slopes for one metre
(vertical) down from the top the road shall be in charge of the Department
concerned owning the road unless the M.W.L. of the tank is less than one
metre (vertical) from the road surface, in which case the portion between the
road surface and one foot above M.W.L. shall be in charge of the Department
concerned owning the road. The rest of the slopes of the bund, front and rear,
shall be under the charge of I & C.A.D Department. All traffic “ramps” in rear
of the bund shall in charge of the Department concerned own the road.
6. All trees, grass, etc., growing on the tank bund shall be in charge
of the department which before the promulgation of these rules had charge of
them. No trees shall be planted on the road or bund without the previous
permission, in writing, of the Executive Engineer I & C.A.D concerned.
7. No permanent occupation of the bund for the deposit of materials

or other purpose shall be allowed, and no materials shall be deposited even
temporarily on the front or inner slope of the bund without the pervious
permission in writing, of the Executive Engineer I&C.A.D.
8. No toll bars shall hereafter be established on any tank bund without

the approval of the Superintending Engineer of the I&C.A.D Circle.
9. In cases of disagreement between the officers of the I&C.A.D

Department and of the Department concerned owning the road in the
application of these rules, or in carrying out by either department of any works
in connection, with roads to which these rules apply the decision of the
concerned Chief Engineer, I&CAD shall be final.
Note 1 :—Where roads on tank bunds are not maintained as through fares by
Zilla Parishads/ Mandal Parishads, Gram Panchayats but merely as
339
communication to the fields below the bund at Government cost,
Superintending Engineers of circles are authorised to gravel them at
Government expense where necessary for the preservation of the
bunds.
Note 2:—Centage charges need not be levied from Zilla Parishads/ Mandal
Parishads, Gram Panchayats on the cost of maintenance of earthen
roads on tank bunds. For purposes of these rules the term
“earthen road” includes graveled roads and roads treated with
quarry rubbish.
III. Rules for the Construction and Maintenance of Roads and Buildings,
Panchayat Raj and Municipal Roads on the Banks of Drains
Ordinarily no road (metalled or unmettalled) or cart-track shall be

allowed to be formed along side drains or no banks of drains in charge of I &
C.A.D Department, as drainage from the adjacent lands should have free
access to the drains. Occasionally, a road may have short drain or have to be
carried on the drain bank for short lengths to the construction and maintenance
of roads or cart-tracts in such cases shall be governed by the rules contained in
Sections A and B (Metalled Roads and unmetalled Roads) above.
IV. Rules for the Construction and Maintenance of Roads and Buildings,
Panchayat Raj and Municipal Roads on River Embankments in Districts
(Charges to be provided for from the funds of intending Department to lay Roads)
1. The cost of widening an existing or adding to the width of a

proposed embankment to enable it to carry a road.
2. The cost of all ramps required to allow traffic to reach or leave the
roadway on embankment.
3. The cost of maintenance of the top surfaces of the embankment and

of maintaining all ramps leading to, or from, the roadway in connection with
made or unmade roads carrying wheeled traffic. This excludes ramps for
village crossings, which would have to be made and maintained where the
embankment not used as a road.
4. New embankments constructed at the cost of Government, whether

river, flood or canal, will not be available for wheeled traffic without the
express permission of Government, unless and until the maintenance of the top
surface and of ramps has been provided for by the user department owning the
road. The cost of widening an existing or adding to the width of a proposed
embankment to enable it to carry a road.
340
5. No new road shall be formed along any river embankment without
the previous permission, in writing of the Superintending Engineer of the
I&C.A.D circle obtained through the Chairman of the Zilla Parishad.
6. The minimum height of such roads above the M.F.L. of the river
shall in each case be laid down by the I & C.A.D Department.
7. No new masonry or other work on any such road shall be

constructed by any department and no such existing work shall be altered
without the precious permission, in writing, of Superintending Engineer,
I&C.A.D Department and the approval by him of the plan of the proposed
work.
8. The I & C.A.D Department shall have the right at any time to build
in or under the road, and sluice, culvert, bridge, or other work which may be
required in connection with distribution from or surplus to, the river. Before
beginning such work, at least two weeks notice shall be given to user
department owning the road. While such work is under construction, the I &
C.A.D Department shall, wherever possible, make a temporary diversion of
the road at the place, and, on completion of the work, shall restore the
disturbed portion of the road. The clear width of roadway over such structure
shall be that given by the user department owning the road to similar works on
the same road or other roads of the same class. When the level of the roadway
over any such structure is altered from what it previously was, new approaches
shall be formed by the I&CAD Department with gradients of not more than 1
in 25.
9. The roadway over the masonry and other works which belong to
the I & C.A.D Department shall be in charge of the user department owning
the road, but the structures themselves shall remain in charge of the I & C.A.D
Department.
10. The surface of the road, the inner (river) slope for one metre
vertical down from the top of the road, the outer slope, and all ramps on the
outer side of the road shall be in charge of user department owning the road.
The inner slope (except the one metre down from the top of the road) and all
ramps and cattle slopes on that side shall be in charge of the I & C.A.D
Department.
11. All trees, grass, etc., growing on the edges and slopes shall be in
charge of the department, which before the promulgation of these rules had
charge of them. No trees shall be planted along the inner edge without the
previous permission, in writing, of the Executive Engineer, I & C.A.D
Department concerned. No trees shall be planted within 50 metres and no trees
341
of the fig family within 100 metres of any masonry work without the previous
permission, in writing, of the Superintending Engineer, I & C.A.D
Department.
12. Toll bars shall not be established on the roads without the approval
of the Superintending Engineer, I & C.A.D Department.
13. The I&C.A.D Department may, with the approval of the

Superintending Engineer, take charge of any of the roads and maintain them
from funds provided by the user department owning the road.
14. These rules shall apply mutatis mutandis to the construction and
maintenance of municipal roads.
Note 1 :- The question whether a road on a bank is to be maintained by the I

& C.A.D Department at the cost of the user department owning the
road or by the latter will be decided in each case on its merits by the
user department owning the road, in consultation with the
Superintending Engineer, I & C.A.D Department subject to an
appeal to Government, if necessary. To avoid chance of friction
owing to dual control, it is preferable that the I & C.A.D
Department should carry out the maintenance of such roads. Where
it can be clearly shown that a road is required more in the interests
of irrigation than for the use of the general public or for general
administrative purposes, the cost of its construction and
maintenance will be borne by Government.
Note 2:- The contribution payable by the user department owning the road for
maintenance of roads or cart-tracks will be decided on the merits of
each case.
(i) In the case of rivers protected by bunds, which are required for
the purposes of the irrigation system and also carry roads, the
cost of repairs in cases of scours or breaches in the bunds should
be met in equal shares by I&C.A.D Department and user
department owning the road.
(ii) In the case of bunds, which are not required for the purposes of
the irrigation system, but carry roads the full cost of repairs
caused by scours or breaches should be borne by the user
department owning the road.
(iii) The Superintending Engineer, I&C.A.D Department, concerned
shall decide whether particular repairs are necessary and
whether they fall under item (i) or item (ii) above; and in cases
where the Superintending Engineer differs from the user
department owning the road, in regard to the necessity for
342
repairs, or their classification, the matter should be referred to
the concerned Chief Engineer, I&C.A.D Department/
Government.
(iv) As regards the responsibility of Government for the
maintenance of banks, on which a right of way exists but which
have been abandoned by the I & C.A.D Department as no longer
required for their purposes, the I&CAD Dept. may consider
transferring them to concerned user department / Organisation in
the Public interest. Till such time it is transferred, I&CAD Dept.,
will maintain the banks.
(v) Centage charges need not be levied from any Department on the
cost incurred for the maintenance of earthen roads on flood
banks of rivers. For purposes of these rules, term "earthen road"
includes graveled roads treated with quarry rubbish.
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APPENDIX – XXI
ORDINARY FIRE RULES FOR GOVERNMENT BUILDINGS

(Para 228 of TSPW ‘D’ Code)
1. Scope : This Covers the requirement for fire prevention, life safety in
relation to fire and fire protection of buildings. The Rules specifies
construction, occupancy and protection features that are necessary to minimize
danger to life and property from fire.
2. Building — Any structure for whatsoever purpose and of whatsoever

materials constructed and every part thereof whether used as human habitation
or not and includes foundation, plinth, walls, floors, roofs, chimneys,
plumbing and building services, fixed platforms, VERANDAH, balcony,
cornice or projection, part of a building or anything affixed thereto or any wall
enclosing or intended to enclose any land or space and signs and outdoor
display structures. Tents, SHAMIANAHS, tarpaulin shelters, etc, erected for
temporary and ceremonial occasions with the permission of the Authority shall
not be considered as building.
3. Fire Prevention
Classification of Building Based on Occupancy
General Classification
All buildings, whether existing or hereafter erected shall be classified

according to the use or the character of occupancy in one of the following
groups:
Group A Residential
Group B Educational
Group C Institutional
Group D Assembly
Group E Business
Group A Residential Buildings
These shall include any building in which sleeping accommodation is

provided for normal residential purposes with or without cooking or dining or
both facilities, except any building classified under Group C. Buildings and
structures under Group A shall be further sub-divided as follows:
Sub-division A-1 Lodging or rooming houses

Sub-division A-2 One or two-family private dwellings
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Sub-division A-3 Dormitories
Sub-division A-4 Apartment houses (flats)
Sub-division A-5 Hotels
Sub-division A-6 Hotels (Starred)
Group B Educational Buildings
These shall include any building used for school, college, other
training institutions for day-care purposes involving assembly for instruction,
education or recreation for not less than 20 students. Buildings and structures
under Group B shall be further sub-divided as follows:
Sub-division B-1 Schools up to senior secondary level

Sub-division B-2 All others/training institutions
Group C Institutional Buildings
These shall include any building or part thereof, which is used for
purposes, such as medical or other treatment or care of persons suffering from
physical or mental illness, disease or infirmity; care of infants, convalescents
or aged persons and for penal or correctional detention in which the liberty of
the inmates is restricted. Institutional buildings ordinarily provide sleeping
accommodation for the occupants. Buildings and structures under Group C
shall be further sub-divided as follows:
Sub-division C-1 Hospitals and sanatoria

Sub-division C-2 Custodial institutions
Sub-division C-3 Penal and mental institutions
Group D Assembly Buildings
These shall include any building or part of a building, where number of

persons not less than 50 congregate or gather for amusement, recreation,
social, religious, patriotic, civil, travel and similar purposes, for example,
theatres, motion picture houses, assembly halls, auditoria, exhibition halls,
museums, skating rinks, gymnasiums, restaurants, places of worship, dance
halls, club rooms, passenger stations and terminals of air, surface and marine
public transportation services, recreation piers and stadia, etc.
Group E Business Buildings
These shall include any building or part of a building which is used for
transaction of business (other than that covered by Group F and part of
buildings covered. For keeping of accounts and records and similar purposes,
professional establishments, service facilities, etc. City halls, town halls, court
345
houses and libraries shall be classified in this group so far as the principal
function of these is transaction of public business and keeping of books and
records.
Business buildings shall be further sub-divided as follows:
(i) Sub-division E-1 Offices, banks, professional establishments, like

offices of architects, engineers, doctors, lawyers and police stations.
(ii) Sub-division E-2 Laboratories, research establishments, libraries
and test houses.
(iii) Sub-division E-3 Computer installations.
(iv) Sub-division E-4 Telephone exchanges.
(v) Sub-division E-5 Broadcasting stations and T.V. stations.
4. Types of Construction
General
The design of any building and the type of materials used in its
construction are important factors in making the building resistant to a
complete burn-out and in preventing the rapid spread of fire, smoke or fumes,
which may otherwise contribute to the loss of lives and property. The fire
resistance of a building or its structural and non-structural elements is
expressed in hours against a specified fire load which is expressed in kcal/m2,
and against a certain intensity of fire. The fire-resistance test for structural
element shall be done in accordance with good practice. For the purpose the
types of construction according to fire resistance shall be classified into four
categories, namely, Type 1 Construction, Type 2 Construction, Type 3
Construction and Type 4 ‘Construction’. The fire resistance ratings for various
types of construction for structural and non-structural members shall be as
given in Table 1.
For buildings 15 m in height or above non-combustible materials

should be used for construction and the internal walls of staircase enclosures
should be of brick work or reinforced concrete or any other material of
construction with minimum of 2 h rating. The walls for the chimney shall be
of Type 1 and Type 2 Construction depending on whether the gas temperature
is above 200°C or less.
5. General Requirements of All Individual Occupancies
General
346
All buildings shall satisfy certain requirements which contribute,
individually and collectively, to the safety of life from fire, smoke, fumes and
panic arising from these or similar causes. There are, however, certain general
principles and common requirements which are applicable to all or most of the
occupancies.
6. Life Safety
General
Every building shall be so constructed, equipped, maintained and

operated as to avoid undue danger to the life and safety of the occupants from
fire, smoke, fumes or panic during the time period necessary for escape.
General Exit Requirements
An exit may be a doorway; corridor; passageway(s) to an internal

staircase, or external staircase, or to a VERANDAH or terrace(s), which have
access to the street, or to the roof of a building or a refuge area. An exit may
also include a horizontal exit leading to an adjoining building at the same
level.
Lifts and escalators shall not be considered as exits.
The floors of areas covered for the means of exit shall be illuminated
to values not less than 1 ft candle (10 lux) at floor level. In auditoriums,
theatres, concert halls and such other places of assembly, the illumination of
floor exit/access may be reduced during period of performances to values not
less than 1/5 ft candle (2 lux).
Fire doors with 2 h fire resistance shall be provided at appropriate

places along the escape route and particularly at the entrance to lift lobby and
stair well where a ‘funnel or flue effect’ may be created, inducing an upward
spread of fire to prevent spread of fire and smoke.
All exits shall provide continuous means of egress to the exterior of a

building or to an exterior open space leading to a street.
Exits shall be so arranged that they may be reached without passing

through another occupied unit.
Fire Detection and Warning
In buildings of such size, arrangement or occupancy where a fire may

not itself provide adequate warning to occupants, automatic fire detection and
347
alarm facilities shall be provided, where necessary, to warn occupants early of
the existence of fire, so that they may escape, and to facilitate the orderly
conduct of fire exit drills.
The fire detection system shall be in accordance with accepted

standards. Guidelines for selection of various types of fire detectors for
different occupancies and their installation and maintenance shall be in
accordance with Norms.
7. Fire Protection
(i) Fire Extinguishers/Fixed Fire Fighting Installations
All buildings depending upon the occupancy use and height shall be
protected by fire extinguishers, wet riser, down-comer, automatic sprinkler
installation, high/medium velocity water spray, foam, gaseous or dry powder
system in accordance with the provisions..
These fire extinguishers/fixed installations shall be in accordance with

accepted standards. The typical requirements of fire extinguishers/wet riser/
down-comer installation and capacity of water storage tanks and fire pumps,
etc shall be as specified in Table 2. The requirements regarding size of mains/
risers shall be as given in Table3. The arrangements of down-comer and wet
riser installations shall be as per Norms. The wet riser shall be designed for
zonal distribution ensuring that unduly high pressures are not developed in
risers and hosepipes.
First-aid fire fighting appliances shall be provided and installed in

accordance with good practice. The fire fighting equipment and accessories to
be installed in buildings for use in fire fighting shall be in accordance with the
accepted standards and shall be maintained periodically so as to ensure their
perfect serviceability at all times.
In addition to wet riser or down-comer, first-aid hose reels shall be

installed on all the floors of buildings of 15 m in height or more and shall be in
accordance with accepted standards. The first-aid hose reel shall be connected
directly to the riser/down-comer main and diameter of the hose reel shall not
be less than 19 mm.
(ii) Dry Riser
An arrangement of fire fighting within the building by means of

vertical rising mains not less than 100 mm internal diameter with landing
valves on each floor/landing which is normally dry but is capable of being
charged with water usually by pumping from fire service appliances.
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(iii) Wet Riser
An arrangement for fire fighting within the building by means of
vertical rising mains not less than 100 mm nominal diameter with landing
valves on each floor/ landing for fire fighting purposes and permanently
charged with water from a pressurized supply.
(iv) Static Water Storage Tanks
A satisfactory supply of water for the purpose of fire fighting shall

always be available in the form of underground/terrace level static storage tank
with capacity specified for each building with arrangements or replenishment
by mains of alternative source of supply at the rate of 1000 l/min for
underground static tank. When this is not practicable, the capacity of static
storage tank(s) shall be increased proportionately in consultation with the local
fire brigade.
(v)Automatic Sprinklers
Automatic sprinklers shall be installed in:
a) basements used as car parks or storage occupancy, if the area
exceeds 200 m2;
b) multi-level basements, covered upper floors used as car parks,

and for housing essential services ancillary to a particular occupancy or for
storage occupancy, excluding any area to be used for sub-station, A.C. plant
and DG set;
(vi) Fire Detection/Extinguishing System
In buildings of such size, arrangement or occupancy that a fire may not

itself provide adequate warning to occupants, automatic fire detection and
alarm facilities shall be provided, where necessary, to warn occupants early of
the existence of fire, so that they may escape, or to facilitate the orderly
conduct of fire exit drills.
The fire detection and extinguishing system shall be in accordance

with accepted standards.
Guidelines for selection of various types of fire detectors for different

occupancies shall be in accordance with good practice. Addressable analog
fire detection system shall be preferred.
349
The requirements of fire detection and alarm systems are also covered
for each occupancy and for high rise buildings.
(vii) Exit Facilities
The capacity of any open mezzanine or balcony shall be added to the

capacity of the floor for the purpose of determining the exit capacity.
In addition to requirements specified for occupancy, the following shall

be provided for occupancy.
Every sleeping room above the street floor shall have access to two
separate means of exits, at least one of which shall consist of an enclosed
interior stairway, or a fire escape or horizontal exit all so arranged as to
provide a safe path of travel to the outside of the building without traversing
any corridor or space exposed to an unprotected vertical opening.
(viii) Additional Precautions
Flammable liquids for household purposes shall be kept in tightly

stoppered or sealed containers. For the limits of quantities of flammable
liquids to be allowed in various occupancies, reference may be made to
appropriate regulations.
No stove or combustion heater shall be located directly under or

immediately at the foot of stairs or otherwise so located as to block escape in
case of malfunctioning of the stove or heater.
All kitchen exhaust fans, where provided, shall be fixed to an outside

wall or to a duct of non combustible material, which leads directly to the
outside. The ducts must not pass through areas having combustible materials.
8. Fire Alarm System
All buildings with heights of 15 m or above shall be equipped with

manually operated electrical fire alarm (MOEFA) system and automatic fire
alarm system in accordance with good practice. However, apartment buildings
between 15 m and 30 m in height may be exempted from the installation of
automatic fire alarm system provided the local fire brigade is suitably
equipped for dealing with fire in a building of 15 m in height or above and in
the opinion of the Authority, such building does not constitute a hazard to the
safety of the adjacent property or occupants of the building itself.
9. Lightning Protection of Buildings
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The lightning protection for buildings shall be provided as given in
‘Building Services, Electrical Installations’.
10. Fire Control Room
For all buildings 15 m in height or above and apartment buildings with

a height of 30 m and above, there shall be a control room on the entrance floor
of the building with communication system (suitable public address system) to
all floors and facilities for receiving the message from different floors. Details
of all floor plans along with the details of fire fighting equipment and
installations shall be maintained in the fire control room. The fire control room
shall also have facilities to detect the fire on any floor through indicator boards
connection; fire detection and alarm systems on all floors. The fire staff
incharge of the fire control room shall be responsible for the maintenance of
the various services and fire fighting equipment and installations in co-
ordination with security, electrical and civil staff of the building.
In addition to the above, the requirement for Fire Detection/

Extinguishing system etc., shall be compiled with National Building Code of
India 2005 with its amendments from time to time.
Table 1 Fire Resistance Ratings of Structural and Non-Structural Elements (Hours)
Sl Type of
Structural Element
No. Construction
Type 1 Type 2 Type 3 Type 4
(1) (2) (3) (4) (5) (6)
(i) Exterior walls:
a) Fire separation less than 3.7 m a) Bearing 4 2 2 1
b) Non-bearing 2 1½ 1 1
b) Fire separation of 3.7 m or more a) Bearing 4 2 2 1
but less than 9 m b) Non-bearing 1½ 1 1 1
c) Fire separation of 9 m or more a) Bearing 4 2 2 1
b) Non-bearing 1 1 1 1
(ii) Fire resisting walls 4 2 2 2
(iii) Fire separation assemblies (like fire 4 2 2 2
check doors)
(iv) Fire enclosures of exit ways, hallways 2 2 2 2
and stairways
(v) Shaft other than exit ways, elevator and 2 2 2 2
hoist ways
(vi) Exit way access corridors 1 1 1 1
(vii) Vertical separation of tenant spaces 1 1 1 1
(viii) Dwelling unit separation 1 1 1 1
Non-load bearing partitions — At least half an hour —
(ix) Interior bearing walls, bearing a) Supporting more than one floor 4 2 2 2
partitions, columns, girders, trusses b) Supporting one floor only 3 1½ 1 1
(other than roof trusses) and framing c) Supporting a roof only 3 1½ 1 1
(x) Structural members support walls 3 1½ 1 1
(xi) Floor construction including walls 3 1½ 1 1
(xii) Roof construction a) 5 m or less in height to lowest 2 1½ 1 1
member
b) More than 5 m but less than 6.71 1 1 1
m in
height to lowest member
c) 6.7 m or more in height to 0 0 0 0
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lowest
member
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Table 2 Minimum Requirements for Fire Fighting Installations
Sl Type of Building Type of Installation Water Supply Pump Capacity

No. Occupancy (in l) (in l/min)
Fire Hose Dry Wet Down- Yard Automatic Manually Automatic Underground Terrace Pump Near At the
Extin- Reel Riser Riser Comer Hydrant Sprinkler Operated Detection Static Water Tank Underground Terrace
gusher (see System Electric and Alarm Storage Static Water Tank Level
Note 6) Fire Alarm System Tank Storage Tank with
Systems (Fire Pump) Minimum
with
Minimum Pressure
Pressure of of
2 2
3.5 kg/cm 2.0 kg/cm
at
Terrace Level
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
RESIDENTIAL BUILDINGS (A)
Lodging or Rooming
Houses (A-1)
(see Note 1)
Less than 15 m in height
i) Up to 15 rooms R NR NR NR NR NR R NR NR NR 5 000 NR NR
(see Note 2) (see Note 3)
ii) More than 15 and R R NR NR NR NR R NR NR NR 5 000 NR 450

up to 30 rooms (see Note 2) (5 000) (450)
iii) More than R R NR NR NR NR R R NR NR 10 000 NR 450

30 rooms (see Note 2) (see Note 5) (5 000) (450)
b) One or two Family NR NR NR NR NR NR NR NR NR NR NR NR NR

Private Dwellings
(A-2)
(see Note 1)
353
Table 2 — Continued
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
Dormitories (A-3) Apartment Houses (A-4)
1) Less than 15 m R R NR NR NR NR R NR NR NR 5 000 NR 450
in height (see Note 2) (5 000) (450)
2) 15 m and above but R R NR NR R NR R R NR NR 25 000 NR 900

not exceeding 35 m (see Note 2) (see Note 7)
in height
3) Above 35 m but not R R NR R NR NR R R NR 75 000 5 000 (see Note 19) NR

exceeding 45 m in (see Notes (5 000)
height 2 and 8) (see Note 4)
4) Above 45 m in height R R NR R NR R R R NR 75 000 10 000 (see Note 20) NR

but not exceeding
60 m in height
5) Above 60 m R R NR R NR R R R R 100 000 25 000 (see Note 21) NR

in height
d) Hotels (A-5)
i) Covered area not R R NR NR NR NR R R NR NR 5 000 NR 450
(see Note
2
exceeding 300 m (see Note 2) (see Note 2) 3)
on each floor
ii) Covered area R R NR R NR NR R R R 10 000 for 10 000 (see Notes 5 NR

2 2
exceeding 300 m (see (see Note 2) every 500 m (see Note 2) and 19)
but not more Note 5) covered area
2
1 000 m on subject to
each floor minimum of
50 000
(see Note 5)
iii) Covered area R R NR R NR R R R R 100 000 10 000 (see Notes 9 NR

exceeding (see (see Note 10) (see Note 9) (see Note 2) and 19)
2
1 000 m on Note 9)
each floor
354
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
2) 15 m and above but R R NR R NR R R R R 150 000 20 000 (see Note 20) NR

not exceeding 30 m (see Note 10)
3) Above 30 m in R R NR R NR R R R R 200 000 20 000 (see Note 21) NR

height (see Note 10)
e) Hotels (A-6) R R NR R NR R R R R 200 000 20 000 (see Note 22) NR
(see Note 10)
EDUCATIONAL BUILDINGS (B) (see Note 12)
1) Less than 15 m in height
i) Ground plus one R NR NR NR NR NR R NR NR NR 5 000 NR 450
storey (see Note 2) (see Note 3) (see Note 3)
ii) Ground plus two R R NR NR NR NR R NR NR NR 10 000 NR 450
or more storeys (see Note 2) (5 000) (450)
2) 15 m and above but not R R NR NR R NR R R NR NR 25 000 NR 900
exceeding 30 m in height (see Note 2)
INSTITUTIONAL BUILDINGS (C) (see Note 12)

Hospitals, Sanatoria and Nursing Homes (C-1)
Less than 15 m in height with plot area up
2
to 1 000 m
i) Up to ground plus R R NR NR NR NR R R NR NR 2 500 NR NR
one storey, with (see Note 2) (2 500)
no beds (see Note 4)
ii) Up to ground plus R R NR NR R NR R R NR NR 5 000 NR 450
one storey with beds (see Note 2) (5 000) (450)
iii) Ground plus two R R NR NR R NR R R R NR 5 000 NR 450
or more storeys, (see Note 2) (5 000) (450)
with no beds (see Note 4) (see Note 4)
355
(see Note
iv) Ground plus two or R R NR R NR NR R R R 50 000 5 000 19) NR
more storeys, with (see Note 2) (5 000)
beds (see Note 4)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
2) Less than 15 m in height R R NR R NR R R R R 1 00 000 10 000 (see Note 19) NR
with plot area more (see Note 2)
2
than 1 000 m
3) 15 m and above but not R R NR R NR R R R R 100 000 20 000 (see Note 20) NR
4) Above 24 m and not R R NR R NR R R R R 150 000 20 000 (see Note 21) NR

Custodial (C-2), and

Penal and Plental (C-3)

i) Up to 300 persons R R NR NR NR NR R R NR NR 10 000 NR 450 (900)
(see Note 2) (5 000) (see Note 4)
(see Note 4)
ii) More than 300 R R NR NR R NR R R NR NR 15 000 NR 450 (900)
persons (see Note 2) (5 000) (see Note 4)
(see Note 4)
not exceeding 15 m (see Note 2) (5 000)
in height (see Note 4)
not exceeding 24 m in (see Note 11)
height
not exceeding 30 m in (see Note 11)
Height
ASSEMBLY BUILDINGS (D) (see
Note 12)
Buildings (D-1 to D-5)
356
i) Up to 300 persons R R NR NR R NR R R NR NR 10 000 NR 450
(see Note 2) (5 000) (450)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
ii) More than R R NR NR R NR R R NR NR 15 000 NR 900
300 persons (see Note 2) (5 000)
(see Note 4)
2) Above 10 m but not R R NR R NR NR R R R 50 000 5 000 (see Note 20) 450
exceeding 15 m in height (see Note 2) (5 000) (450)
3) Above 15 m but not R R NR R NR R R R R 75 000 10 000 (see Note 20) NR
b) Multiplex D-6 R R NR R NR R R R R 200 000 20 000 (see Note 22) NR
(see Note 10)
c) D-7 For details see 6.4.8
BUSINESS BUILDINGS (E)
1) Less than 10 m in R R NR NR R NR R R NR NR 10 000 NR 450
height (see Note 2) (5 000) (450)
2) Above 10 m but not R R NR R NR NR R R R 50 000 5 000 (see Note 20) 450
exceeding 15 m in (see Note 2) (5 000) (450)
height (see Note 4) (see Note 4)
3) Above 15 m and up to R R NR R NR R R R R 75 000 10 000 (see Note 20) NR
24 m in height (see Note 11)
4) Above 24 m and up to R R NR R NR R R R R 100 000 20 000 (see Note 21) NR
30 m in height (see Note 10)
5) Above 30 m in height R R NR R NR R R R R 200 000 20 000 (see Note 22) NR
MERCANTILE BUILDINGS (F)
a) F-1 & F-2

(see Note 12)
357
i) Ground plus one R R NR NR R NR R NR NR NR 5 000 NR 450
storey, with total (see Note 2) (5 000) (450)
covered area not (see Note 4) (see Note 4)
exceeding 500 m2
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
ii) Ground plus one R R NR NR R NR R R NR NR 25 000 NR 900

storey and covered (see Note 2)
area exceeding
500 m2
iii) More than ground R R R NR R NR R R NR NR 5 000 NR 900
plus one storey (see Note 2) (5 000)
(see Note 4)
2) Above 15 m but not R R NR R NR NR R R R 100 000 10 000 (see Note 20) NR
exceeding 24 m in (see Note 11)
height
exceeding 30 m in (see Note 10)
height
b) Underground shopping R R NR R NR R R R R 150 000 10 000 (see Note 21) NR

complex (F-3) (see Note 10)
(see Note 13)
INDUSTRIAL BUILDINGS (G) (see Note 14)
Low Hazard (G-1)
(see Note 15)
i) Built up area R NR NR NR NR NR R NR NR NR 5 000 NR 450
up to 100 m2 (see Note 2) (see Note 3) (see Note 3)
ii) Built up area more R R NR NR R NR R NR NR NR 5 000 NR 450
than 100 m2 and (see Note 2) (5 000)
up to 500 m2 (see Note 4)
iii) Built up area more R R NR R R R R NR R 100 000 10 000 (see Note 20) 450
(see Note
than 500 m2 7)
Moderate Hazard
(G-2) (see Note 14)
358
i) Built up area R R NR NR NR NR R NR NR NR 10 000 NR 450
up to 100 m2
ii) Built up area more R R NR NR NR NR R NR NR NR 10 000 NR 900
than 100 m2 and
up to 500 m2
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
iii) Built up area more R R NR R R R R R R 75 000 20 000 (see Note 20) 900
than 500 m2 and (see Note 7)
up to 1 000 m2
iv) Built up area more R R NR R R R R R R 100 000 20 000 (see Note 20) 900
than 1 000 m2 (see Note 7)
High Hazard (G-3)
(see Note 16)
i)Built up area R R NR NR NR NR R NR NR NR 5 000 NR 450
up to 50 m2
ii)Built up area more R R NR NR NR NR R NR R NR 5 000 NR 450
than 50 m2 and
up to 150 m2
iii)Built up area more R R NR R NR NR R NR R 25 000 10 000 (see Note 19) 450
than 150 m2 and
up to 300 m2
iv)Built up area more R R NR R NR R R R R 50 000 20 000 (see Note 19) 900
than 300 m2 and
up to 500 m2
v)Built up area more R R NR R R R R R R 100 000 20 000 (see Note 20) 900
than 500 m2 (see Note 7)
STORAGE BUILDINGS (H) (see Note 17)
1) Below 15 m in height R R NR NR NR NR R NR NR 25 000 5 000 (see Note 19) 450

and covered area less
than 250 m2
359
i) Ground floor only R R NR R NR R R NR R 50 000 10 000 (see Note 20) 450
ii) Ground plus R R NR R NR R R NR R 75 000 10 000 (see Note 20) 450

one floor
Table 2 — Concluded
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
iii) More than ground R R NR R NR R R NR R 100 000 10 000 (see Note 20) 450
plus one floor
HAZARDOUS BUILDINGS (J) (see Note 17)
1) Up to 15 m in height
i) Single Storey R R NR NR NR R R R R Minimum NR (see Note 18) NR

Building 4 h fire
fighting
requirements
ii) More than one floor R R NR R R R R R R Minimum 50 000 (see Note 18) 900
building but not 4 h fire
exceeding 15 m fighting
requirements
R — Required
NR — Not Required
NOTES
1. Buildings above15 m in height not to be permitted for occupancies A-1 and A-2.
2. .Required to be installed in basement if area of basement exceeds 200 m2.
3. Required to be provided if basement area exceeds 200 m2.
360
4. Additional value given in parenthesis shall be added if basement area exceeds 200 m2.
5. Required to be provided for buildings with more than two storeys (Ground + One).
6. As per the requirement of local authority Dry Riser may be used in hilly areas, industrial areas or as required.
7. Required to be provided for buildings with height above 15 m.
8. To be installed in basement. If basement provided is used for car parking and area thereof exceeds 750 m 2 then the sprinklers shall be fed water from both underground static water
storage tank and terrace tank.
9. Required to be provided for buildings with more than one storey.
10. To be installed in entire building.
11. To be installed in all floors at appropriate places and in consultation with local fire authorities.
12. Buildings above 30 m in height not to be permitted for Group B, Group C, Group D and Group F occupancies.
13. All underground shopping areas should be fully air-conditioned.
14. The requirements given in this table for Group G Industrial Buildings are for small scale industry units. For other industries the requirements will have to be worked out on the basis of
relevant Indian Standards and also in consultation with the local fire authorities.
15. Buildings above 18 m in height not to be permitted for G-1 and G-2 occupancies.
16. Buildings above 15 m in height not to be permitted for G-3 occupancies.
17. Buildings above 15 m in height not to be permitted for Group H and Group J occupancies.
18. Pump capacity shall be based on the covered area of the building.
19. One electric and one diesel pump of capacity 1 620 l/min and one electric pump of capacity 180 l/min .
20. One electric and one diesel pump of capacity 2 280 l/min and one electric pump of capacity 180 l/min .
21. Two electric and one diesel pump of capacity 2 280 l/min and one electric pump of capacity 180 l/min.
22. Two electric and one diesel pump of capacity 2 850 l/min and one electric pump of capacity 180 l/min.
23. For buildings 45 m and above, the entire quantity of water for fire fighting purpose (as required in respective occupancy), if provided at the terrace level, the main pump sprinkler pump,
jockey pump and common pump need not be provided, however one electric fire pump of 900 LPM capacity with automatic operation is required to be provided.
361
Table 3 Size of Rising Mains/Risers
Size of the Mains Type of Building Height of Building

(1) (2) (3)
100 mm as single
outlet 1. Residential buildings (A)
landing valves i) 1) Lodging or rooming houses
ii) Dormitories
iii) One or two family private dwellings 15 m or above and not exceeding 45 m
iv) Apartment houses (flats)
v) With shopping area not exceeding Less than 15 m
500 m2
vi) Hotels 15 m or above in height but not exceeding 30 m
and area not exceeding 600 m2 per floor
-do- 2. Educational buildings (B) 15 m or above but not exceeding 30 m
-do- 3. Institutional buildings (C)

i) For hospitals and sanitorium 15 m or above but not exceeding 30 m
ii) For custodial institutions and mental 15 m or above but not exceeding 30 m
institutions
-do- 4. Assembly buildings (D) 15 m or above but not exceeding 30 m and total floor
area not exceeding 500 m2/floor (above 30 m, not to
be permitted)
-do- 5. Business buildings (E) 15 m or above but not exceeding 30 m

-do- 6. Mercantile buildings (F) 15 m or above but not exceeding 30 m
(above 30 m, not to be permitted)
-do- 7. Industrial buildings (G) 15 m or above but not exceeding 18 m
-do- 8. All buildings classified under 1 (i) to (iv) Above 45 m
-do- 9. All buildings classified under 5 above with Above 15 m
shopping area exceeding 500 m2
-do- 10. All buildings classified under 1 (v) above Above 30 m and area exceeding 500 m2
150 mm with twin
outlet 11. Hotels Above 30 m
landing valves
All buildings classified under 2 and 3
-do- 12. above Above 30 m
-do- 13. All buildings classified under 5 above Above 30 m
-do- 14. All storage buildings (H) Above 10 m but not exceeding 15 m
-do- 15. All Hazardous buildings (J) Above 10 m but not exceeding 15 m
—————————————————
1)
Buildings above 15 m in height not permitted in case of high hazard industrial buildings.
APPENDIX – XXII
STANDARD SCALE OF ELECTRICAL FITTINGS FOR COURT

HOUSES, ETC
(Para 263 'D' Code)
362
Deleted.
APPENDIX – XXIII
STANDARD SCALE OF ELECTRICAL FITTINGS FOR

GOVERNMENT BUILDINGS
(Para 263 'D' Code)
1. General: The lighting and ventilation and electrical installations, Air

Conditioning, Heating and Mechanical Ventilation and installation of lifts for
building services shall be as per part VIII, section 1 to 5 of National Building
Code of India,2005 (NBC) with its amendments.
Office buildings, shopping and commercial centres can be of various

types depending on the size of the civil structure or the extent of activity
involved in the building. High-rise buildings housing office complexes are
common, calling for a coordinated planning while designing the electrical
services therein.
2. Lighting: Principles of Lighting
(i) Aims of Good lighting
Good lighting is necessary for all buildings and has three primary aims.
The first aim is to promote work and other activities carried out within the
building: the second aim is to promote the safety of the people using the
building: and the third aim is to create, in conjunction with the structure and
decoration, a pleasing environment conducive to interest of the occupants and
a sense of their well- being.
The general rules laid down in National Electrical Code shall apply. The
choice of lamps, lighting fittings and general lighting design together with
power requirement shall be planned based on the recommended values of
illumination and limiting values of glare index given in Table 1.
Table 1 Recommended Values of Illumination and Glare Index
Sl Part of Building Illumination Limiting Value of

No. lux Glare Index
(1) (2) (3) (4)
1. Assembly and concert:

a) Foyers, auditoria 100-150 —
b) Platforms 450 —
c) Corridors 70 —
d) Stairs 100 —
2. Cinemas:
363
a) Foyers 150 —
b) Auditoria 50 —
c) Corridors 70 —
d) Stairs 100 —
3. Museums:
a) General 150 16
b) Display Special lighting 16
4. Art Galleries:
a) General 100 10
b) Paintings 200 10
5. Theatres:
a) Foyers 150 —
b) Auditoria 70 —
c) Corridors 70 —
d) Stairs 100 —
NOTE — The above is meant for general guidelines and does not include special lighting effects.
Table 1 Recommended Values of Illumination and Glare Index
Sl No. Building Illumination Limiting

lux Glare Index
(1) (2) (3) (4)
6. Banks:
a) Counters, typing accounting book areas 300 19
b) Public areas 150 19
7. Libraries:
a) Shelves 70-150 —
b) Reading rooms (newspaper, magazines) 150-300 19
c) Reading tables 300-700 22
d) Book repair and binding 300-700 22
e) Cataloging, sorting, stock rooms 150-300 19
8. Offices:
a) Entrance halls and reception area 150 —
b) Conference rooms, executive offices 300 19
364
c) General offices 300 19
d) Business machine operation 450 19
e) Drawing offices 450 16
f) Corridors and lift cars 70 —
g) Stairs 100 —
h) Lift landings 100 —
Telephone exchanges;
1) Manual exchange rooms (on desk) 200 16
2) Main distribution frame room 150 25
9. Schools and colleges:
a) Assembly halls:
1) General 150 16
2) When used for exams 300 16
3) Platforms 300 16
b) Class and lecture rooms:
1) Desks 300 16
2) Black board 200-300 —
c) Embroidery and sewing rooms 700 10
d) Art rooms 450 16
e) Libraries (see Sl No. 7 above.)
[see appropriate trades in
f) Manual training IS 3646 (Part 2)]
g) Offices 300 19
h) Staff rooms, common rooms 150 19
j) Corridors 70 —
k) Stairs 100 —
10. Shops and stores1):
a) General areas 150-300 22
b) Stock rooms 200 25
Does not cover display (showroom lighting).
Table 1 Recommended Values of Illumination and Limiting Glare Index
Sl Buildings Illumination Limiting

No. Glare Index
(1) (2) (3) (4)
11. Hospitals
a)Reception and waiting rooms 150 16
b)Wards
1)General 100 13
2)Beds 150
Care shall be taken to screen all bright light and areas from view of patients in bed.
12. Operating theatres/Dental surgeries
1) General 300 10
2) Tables/chairs (Special —
lighting)
d) Laboratories 300 19
e) Radiology department 100 —
f) Casualty and outpatient 150 16
department
365
g) Stairs, corridors 100 —
h) Dispensaries 300 19
13. Doctor’s Surgeries

a) Consulting rooms 150 —
b) Corridors 70 —
c) Sight testing (acuity) wall 450 —
charts and near vision
types
14. Laundries/Dry-cleaning Works
a) Receiving, sorting, washing, 200 25
drying
b) Dry-cleaning, bulk machine 200 25
work
c) Ironing, pressing, mending, 300 25
spotting, dispatch
15. Kitchens 200 25
Special local lighting required over kitchen equipment.
(ii) Heating, Ventilation and Air-Conditioning
The provisions shall be made to maintain positive air pressure and

induct increased quantity of fresh air to avoid entry of gases from one room to
another.
For the purpose of Terminology the following definitions shall apply.
Candela(cd)---The SI unit of luminous intensity.

Candela = 1 lumen per steradian
Illuminance - At a point on a surface, the ratio of the luminous flux

incident on an infinitesimal element of the surface containing the point under
consideration to the area of the element.
Note:- The unit of illuminance (the measurement of illumination) is lux which

is 1 lumen per square metre.
(a) Lumen (lm) – SI unit of luminous flux. The luminous flux

emitted within unit solid angle (one steradian ) by a point source
having a uniform intensity of one candela.
(b) Luminance (At a point of a Surface in a Given Direction)

(Brightness) – The quotient of the luminous intensity in the given
direction of an infinitesimal element of the surface containing the
point under consideration by the orthogonally projected area of
366
the element on a plane perpendicular to the given direction. The
unit is candela per square metre (cd/m2).
(c) Luminous Flux (φ) – The quantity characteristic of radiant flux

which expresses its capacity to produce visual sensation evaluated
according to the values of relative luminous efficiency for the
light adapted eye:
3. Classification
The electrical installations covered in this Section, are those in

buildings intended for the following purposes:
This Part consists of the following Sections:
Section 1 Domestic Dwellings

Section 2 Office Building ,Shopping and Commercial Centres and
Institutions
Section 3 Recreational, Assembly Building
Section 4 Medical Establishments
Section 5 Hotels
Section 6 Sports Buildings
Section 7 Specific Requirements for Electrical Installations in
Multistoried Buildings
Domestic installations are characterized mainly by a circuit voltage of

250 V to earth except in the case of large power consumers where three-phase
supply is given. A brief description of the type of installations covered or
given in classification. It may, however, be noted that lodging and rooming
houses, though utilized as living accommodation for short periods of time.
Specific requirements for installations in rooms containing a bath tub

or shower basin, namely, bathrooms are separately covered. These
requirements also apply to similar locations in other occupancies, such as
hotels. For convenience.
The electrical installations are those in buildings intended for the

following purposes:
(i) Domestic Dwellings/ Residential Buildings
These shall include buildings in which sleeping accommodation is

provided for normal residential (domestic) purposes with cooking and dining
facilities.
Such building shall be further classified as follows:
(a) One or two family dwellings – These shall include any private
dwelling which is occupied by members of a single family and has a total
sleeping accommodation for not more than 20 persons.
367
(b) Apartment houses(flats) – These shall include any building or
structure in which living quarters are provided for three or more families,
living independently of each other and with independent cooking facilities.
For example apartment houses, mansions and chawls.
4. Building Services
(i) Lighting
The choice of lamps, lighting fittings shall be based on the

recommended values of illumination given in table 2.
Table 2 Recommended Levels of Illumination for Different Parts of Domestic

Dwellings
Sl No. Location Illumination Level

lux
(1) (2) (3)
i) Entrances, hallways 100
ii) Living room 300
iii) Dining room 150
iv) Bedroom:
a) General 300
b) Dressing tables, bed heads 200
v) Games or recreation room 100
vi) Table games 300
vii) Kitchen 200
viii) Kitchen sink 300
ix) Laundry 200
x) Bathroom 100
xi) Bathroom mirror 300
xii) Sewing 700
xiii) Workshop 200
xiv) Stairs 100
xv) Garage 70
xvi) Study 300
(ii) Estimation of Load Requirements
The extent and form of electrical installations in domestic dwellings is

basically designed to cater to light and fan loads and for electrical appliances and
gadgets. In estimating the current to be carried by any branch circuit unless the actual
values are known, these shall be calculated based on the following recommended
ratings:
Sl. No.Item Recommended Rating (W)

(1) (2) (3)
i) Incandescent lamps 60
ii) Ceiling fans 60
iii) Table fans 60
368
iv) 6A, socket-outlet point unless 100
the actual value of loads are
specified
v) Fluorescent tubes:
Length 600 mm 25
1 200 mm 50
1 500 mm 90
vi) Power socketoutlet (16A) 1 000
unless the actual value of loads are specified, the diversity factor for
assessment of load to be consider as per the NEC and IEEE wiring regulations.
(iii) The number of points in Branch Circuits:
The recommended yardstick for dwelling units for determining the

number of points is given in Table A.
Table A Number of Points for Dwelling Units
Sl.No. Description Area for the Main Dwelling Unit (m2)

35 45 55 85 140
(1) (2) (3) (4) (5) (6) (7)
i) Light points 7 8 10 12 17
ii) Ceiling fans 2-2 3-2 4-3 5-4 7-5
iii) 6A Socket outlets 2 3 4 5 7
iv) 16A Socket outlets — 1 2 3 4
v) Call-bell (buzzer) — — 1 1 1
NOTE :—The figures in table against Sl No. (ii) indicate the recommended
number of points and the number of fans.
Example – For main dwelling unit of 55 m 2, 4 points with 3 fans are

recommended.
369
APPENDIX – XXIV
DATA STATEMENT FOR CALCULATING RENT OF BUILDING

(Reference to paragraphs 245, 263, 275, 278 of the T.S.P.W.D. Code)
INSTRUCTIONS
Division ………………….….
1 All data statements for calculating No …… dated ………. 20…..

rents of buildings which are
submitted for sanction, should Forwarded to the
invariably be sent to the Superintending Engineer
Superintending Engineer or other ………………….….…. Circle
competent authority in triplicate for approval.
2 Data statements should specify in the Executive Engineer,
column for remarks, the date of …….…....................... Division
completion of the work or date of
beneficial use, as distinct from the
dates either of final payment or of the No…………..dated……..20…..
closing of the works account.
(Reference to previous data The data statement is approved.
statement, if any should also be
invariably quoted in this column. Superintending Engineer,
3 In the case of block of buildings each …………………………Circle.
containing a number of quarters, the
standard rent should be calculated on Copy to the Executive
the proportionate cost of each of the Engineer, ………….Division.
quarters of portion and then rounded
off. Copy to the Accountant
4 The amount of rent arrived at in General, Telangana State
column (15) should be rounded off to
the nearest 1 rupee or half rupee
according as the calculated amount is
over or less than Rs. 5 vide
Subsidiary Rule under Fundamental
Rule 45-A-III(c)
5 The Divisional Accounts Officer
should certify at foot of the data
statement that he has included all the
relevant figures and verified their
correctness.
370
1
Item No.
Repairs at the prescribed percentage excluding
11
2
municipal taxes payable by Government Name of the Building
3
OccupantOfficial designation and Salary of
Municipal or Panchayat taxes payable by
Repairs
12
4
Government excluding service taxes Permanent or Temporary
Cost of Maintenance and

5
Date of construction or Purchase.
13
Total
14
(10) + (12)Annual cols Cost of construction or purchase.
371
7
Cost of site
15
Monthly 1/12th of col. 14
Capital Cost
Departmental charges on works outlay for
16
Rent hitherto charged. establishment. T&P etc. (in case the rent is
8
calculated as per para 275 or 245 of ‘D’

Code
calculation
Rent data Statement from calculation of rent
Rate of Rent reviling in the locality for similar

Under paras 263 and 275 of the T.S.P.W.D.Code
17
accommodation (in case the rent is calculated as Total
per para 275 of ‘D’ Code
Interest On Capital cost at the prescribed

10
percentage
Normal rate of rent on the basis of Foregoing
18
Remarks
APPENDIX – XXV
INFORMATION TECHNOLOGY APPLICATIONS
1. Computerization:
Every Department has its own website having the URL

-http://www.telangana.gov.in. All offices of the Departments have been
provided with an e-mail account in the Government domain for
correspondence. An Information Technology (IT) Cell, headed by the Chief
Information Officer is functioning at the Government level in the secretariat
for looking after the development of IT infrastructure.
2. Publishing Tender Notification on website:
The Departmental website has been provided with the facility to

upload the Tender Notification by the Circle/ Division office. It is mandatory
to publish all tender notifications on the Department website and only brief
information shall be published in the print media. The publishing of tender
notification for works which are proposed, approved and managed through the
on-line e-procurement system shall be done on-line on the e-procurement
portal (http://eproc.telangana.gov.in) itself.
3. e-procurement system:
1. All the officers involved in tendering shall follow the procedure as

per the Government Order NO. 36 I&CAD (PW-COD) dated:07-03-2003 and
further directions that may be issued by the Government from time to time.
2. The Superintending Engineers of the Department shall provide a

soft copy and a hardcopy of Schedule-A of the work prepared by them, as
soon as it is issued and before the date of uploading the tender to the Centre
for e-Governance and ensure that it is uploaded on to the e-procurement
system well in time.
3. Any Notification/ G.O./Circular issued by the Centre for e-

Governance regarding implementation of e-procurement shall be strictly
followed with effect from such date as mentioned in the Notification/ G.O./
Circular. All the officers of the Department shall adopt them as though issued
from the Department itself.
4. Telecommunication to all the Registered Contactors and concerned

Engineers in charge of the works.
4. e-Billing:
Using the web based project management system, Contractors/Team

members can report the progress duly supported with measurements, by login
372
with user name and password given to them. This progress /measurements can
be accepted/corrected /rejected by the Project Manager / Engineer in Charge
after necessary check-measurements, through the web access and submit the
bill for arranging payment. The status of the bill can be known at any time.
The Divisional Officer is expected to enter the bill details in BMS (Bill
Monitoring System) application after passing the bill. Online transaction ID
can be generated by the Divisional Officer s at any time. The passed bills are
to be sent to the Pay and Accounts Office in the same order of transaction ID.
Token will be issued on any working day by the Pay and Accounts Officer
(W&P). Until token for the earlier bill is issued, the superintendant cannot
proceed to the next transaction ID. Further Process of arranging payment
direct to the bank account of agency will be done by the Pay and Accounts
Office electronically.
5. Preparation of Standard Schedule of Rates (SSR):
The software currently available in the Department shall be used in

arriving at the data rates of all items in the Schedule of Rates. The preparation
of SSR using the software has the advantage of quickly applying the change in
rate for a particular item across all work specifications, thereby saving
considerable time required for computation of data rate for each work
specification. Another advantage is the error free calculations of data rate
within a short time. Hard copy print of the data rates prepared from the
software shall be taken and necessary approvals shall be obtained on such
prints and preserved for records in the file. The soft copy of the SSR so
prepared shall be stored on Data Storage Media in current practice in multiple
formats/ locations so that information can be retrieved at a later date.
6. Project Management system:
A software shall be developed for Web-Based project Management

System. With this software, the Field Engineers and Contractors in charge of
the projects are required to take the photographs periodically and upload the
pictures to Website along with site visit reports of higher authorities and the
physical progress of the project can be monitored by the concerned authorities.
The financial progress of the project can also be viewed along with the
physical progress. With this, the financial monitoring becomes effective. This
will also help all stake holders to monitor their project from their own
perspective and make suitable value additions to the projects as it progresses.
7. Online updating Project performance reporting:
The Departmental website has been provided with a facility to upload

the progress report of works by the Division office mandates the use of this
system by the Division office staff for making entries of all the works
sanctioned and also to enter all the progress details for on-line reviewing by
higher officers. This facility shall be used to take prints of consolidated reports
at circle office level or at the higher level as soon as the updating is
successfully completed by the division office. This enables the higher officers
373
of the Department to review the progress on-line quickly within the first week
of the ensuing month.
8. Human Resource Management System:
Human Resource Management System provides the details of all the

Government officers and staff. This system also enables to draw the salary and
allowances of all the Employees duly considering the service history, leaves,
transfers etc., Each and every Divisional Officer has been allocated a code
through which the office wise information is stored in the system. It shall be
the responsibility of every Divisional Officer to update the information about
the employees under their control in this database. This database system has to
be effectively used for human resource management (deputation to training,
deputation to foreign service transfers, postings, vacancy positions,
promotions, monitoring departmental enquiries, service matters, planning for
recruitment etc., in an efficient way. The system shall be updated whenever
required.
9. Disclosure under RTI Act:
All the Heads of the offices of the Department shall publish the
information suo-moto as per section 4 (1) of the Right to Information Act. This
information shall be revised frequently and shall also be published on the
Department‘s website. In addition, all information relevant to the citizens/
public shall be published on the website. The soft copy of the latest/ updated
information shall be provided to the IT Cell for publishing on the Department
website. This will considerably reduce correspondence for providing
information to references and requests under RTI which will be available on
the website.
10. Website updating:
1. An IT cell shall be created in the Head office. All the officers of the
Department shall provide the information to be published on the Department
website. The IT Cell shall gather such information as desirable for updating on
the website and shall post it appropriately. The IT Cell shall also cause to
remove the obsolete information and provide latest information in its place.
2. Facility has to be provided in the Department website for uploading

of documents like Inspection Notes of officers, Proceedings of review
meetings and Committee meetings, Vigilance inspection Notes, Circulars,
Government Orders, Notifications, Government Policies by the Officers
themselves or their staff by logging on to the website. All the officers shall
compulsorily publish their inspection notes, proceedings of the review
meetings conducted by them etc., onto the website.
3. Reports prepared by the Department or got prepared by the

consultants or committee reports etc. shall be uploaded on the Department‘s
website by the concerned officers of the Department.
374
4. Organisational chart of the Department and the contact details of all
the offices along with names, telephone numbers and e-mail address shall be
posted on the website and shall be kept updated whenever required.
5. Photographs and videos of the important works, structures during

and after construction shall be provided to the IT Cell for uploading on to the
website. Photographs and videos shall be accompanied by a title and the date
of recording with brief description.
6. Website has a facility to upload news/ events. The Departmental

officers shall provide such information to the IT Cell so as to be published as
news or details of events organised by the Department such as opening
ceremonies, workshops, seminars, interactive meetings, dates of review
meetings, tour programmes, starting/ completion of works, blacklisting of
contractor, information about diversion of traffic due to construction / repair of
bridges.
7. All Government orders pertaining to the Department shall be posted

on the web site.
11. Use of e-mail accounts:
E-mail account has been created for all the offices of the Department.
All the officers of the Department shall follow the directions issued by the
Government regarding the e-mail address of all the offices, tips for the usage
of e-mail and e-mail usage policy etc.,
12. Training:
The Chief Engineers shall take action to provide adequate training to

all the officers and staff on basic IT usage and on special/ customized software
applications relevant to the working of the Department.
13. Miscellaneous:
1. The IT Cell shall computerize some of the feasible manual processes

to bring in e-Governance and improve efficiency of administration. Registers
which are manually entered and maintained shall be computerized into a
database and applications shall be developed to make data entries user friendly
and also to generate reports from such database with ease.
2. The Superintending Engineers and Executive Engineer shall have

computerized system for allotment of residential quarters to the Government
employees. They shall also develop computerized system for receiving request
for accommodation at Inspection Bungalows, Travellers Bungalow and Circuit
Houses and also to make reservation of accommodation in these buildings on
protocol basis.
375
3. The Executive Engineers ,Deputy Executive Engineers and Assistant
Executive Engineers/Assistant Engineers shall have access to the data under ‘
software of the Government of Telangana with regard to the land , assets
owned, land to be acquired for new works, payment of compensation, award
of notifications, taking possession of lands etc., The Chief Information Officer,
IT Cell shall co-ordinate with the e-Governance Department for introduction
of such system with necessary trainings to the officers concerned.
4. The Chief Engineers shall introduce Letter Monitoring, and File

Monitoring Systems, Court cases monitoring system, in all the offices in a
phased manner starting from the zonal offices and expanding to division
offices. This system shall be a transparent for the citizens to trace their
letters/representations/ files and to know their movement.
5. The Chief Information Officer, IT Cell shall introduce the video

conferencing facility in the Department as and when the technology is
affordable and between such important offices as shall be decided by the
Government.
6. The Chief Information Officer shall connect all the offices of the
Department through Wide Area Network either through the help of the e-
Governance Department or by the Department itself so that web technology is
utilized in an efficient way.
7. The Chief Information Officer shall develop software applications

for computerizing the quality control certifications and making them available
to the concerned offices so that the necessary certifications shall be verified
before approving the bill towards execution. Standard templates shall be
prepared and used for testing of materials in the laboratory and reporting of
the results.
8. The Chief Information Officer shall also develop database to collect

and disseminate information about various resources like experts in technical
field for consultation, arbitrators, legal advisors, supervision consultants,
specialist contractors, contact details for availability of special materials etc.
9. The Department shall have database management systems to track

and manage the Legislative Assembly / Legislative Council questions and
answering. The Chief Information Officer, IT Cell shall facilitate development
of such a software system.
10. The Department shall have database system for monitoring Audit
reports/ enquiries so that they are monitored efficiently within right time. The
Chief Information Officer, IT Cell shall facilitate development of such a
software system.
376
APPENDIX – XXVI
ENVIRONMENT IMPACT ANALYSIS AND ENVIRONMENTAL

MANAGEMENT PLAN
1.0 Introduction
The objective of good environmental management is to mitigate

negative environmental impacts of construction activities and related works,
thereby, enhancing the positive environmental impacts by ensuring
compliance with all applicable National, State and Local Environmental
legislations. Department is committed to mitigate environmental degradation
and to promote the integration of the environmental concerns in development
of projects.
The Ministry of Environmental, Forest and Climate Change has

notified the Environmental Impact Assessment (EIA) Notification, 2006 under
the provisions of the Environment (Protection) Act, 1986, which regulates
development and their expansion / modernization of 39 sectors / activities
listed in the Schedule to the EIA Notification, 2006 and as amended from time
to time.
2.0 Environmental Impact Assessment (EIA) Study
Environmental Impact Assessment (EIA) is a policy and management

tool for both planning and decision making. EIA assist to identify, predict and
evaluate the foreseeable environmental consequences of proposed
development projects, plans and policies. The outcome of an EIA study assists
the decision maker and the general public to determine whether a project
should be implemented and in what form. EIA does not make decisions but it
is essential for those who do.
3.0 Environmental Management Plan (EMP)
EMP is a description of the means of achieving environmental

objectives and targets. The EMP document will contain the organisational
structure, responsibilities, procedures and resources to deal with all relevant
environmental issues. The plan will also outline the short and long term
strategies for managing a range of environmental issues and progress
indicators to monitor improvements made.
4.0 Environmental Monitoring Report
Environmental Monitoring Report is one of the tasks to ensure the

success of the recommended plan. It is required when significant
environmental impacts identified from the project require follow-up study,
control and / or monitoring.
5.0 Categories of projects
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There are two categories of the projects viz. Category ‘A’ projects are handled
at the level of MoEF &CC and the Category ‘B’ projects are handled by the
respective State Environment Impact Assessment Authority (SEIAA).
LIST OF PROJECTS OR ACTIVITIES REQUIRING PRIOR ENVIRONMENTAL

CLEARANCE
Project or Activity Category with threshold limit Conditions if any

A B
(1) (2) (3) (4) (5)
1. (i) River (i) ≥ 50 MW (i) ≤ 50 MW ≥ 25 MW General condition
Valley hydroelectric hydroelectric power shall apply.
Projects power generation; generation; Note : Category ‘B’
river valley
(ii) Irrigation (ii) ≥ 10,000 ha. of (ii) < 10,000 ha. > 2000 projects falling
Projects culturable ha. of culturable more than one State
command area command area shall be appraised
at the Central
Government Level.
2. Highways i) New National i) New State General condition
Highways; and Highways; and shall apply.
ii) Expansion of ii) Expansion of
National National / State
Highways greater Highways greater
than 30 KM, than 30 Km
involving involving additional
additional right of right of way greater
way greater than than 20m involving
20m involving land acquisition.
land acquisition
and passing
through more than
one State.
3. Aerial All projects General conditional
ropeways shall apply.
4. Common All integrated facilities All facilities having land General condition
hazardous having incineration fill only. shall apply.
waste and land fill or
treatment, incineration alone.
storage and
disposal
facilities
(TSDFs)
5. Common All projects General condition

Effluent shall apply.
Treatment
Plants
(CETPs)
6. Common All projects General condition
Municipal shall apply.
Solid Waste
Management
Facility
(CMSWMF)
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7. Building and ≥20000 sq.mtrs and # (built up area for
Construction <1,50,000 sq.mtrs. of covered
projects built-up area# construction; in the
case of facilities
open to the sky, it
will be the activity
area)
8. Townships and Covering an area ≥ 50 ++ All projects
Area ha. and or built up area under Item 8 shall
Development ≥1,50,000 sq.mtrs ++ be appraised as
projects Category B.
6.0 General Condition (GC) :
Any project or activity specified in category ‘B’ will be appraised at

the Central level as Category ‘A’, if located in whole or in part within 5 km.
from the boundary of : (i) Protected areas notified under the Wildlife
(Protection) Act, 1972 (53 of 1972); (ii) Critically polluted areas as identified
by the Central Pollution Control Board constituted under the Water
(Prevention and Control of Pollution) Act, 1974 (6 of 1974) from time to time;
(iii) Eco-sensitive areas as notified under sub-section (2) of section 3 of the
Environment (Protection) Act, 1986, and (iv) inter-State boundaries and
international boundaries; in case of (i) River Valley Projects (specified in item
1), (ii) Common hazardous waste treatment, storage and disposal facilities
(TSDFs), specified in item 4) and 10 km limit in respect of other projects.
7.0 The Environmental Clearance under the Environmental Impact

Assessment (EIA)
The EIA as per Notification 2006 is a process which comprises of four

stages viz.,
Stage (1) Screening (only for category ‘B’ projects and activities);
Stage (2) Scoping;
Stage (3) Public Consultation; and
Stage (4) Appraisal.
The stage in a typical EIA shall be as follows:
Screening Screening is done to see whether a project

requires environmental clearance as per the
statutory notifications.
Scoping Scoping is a process of detailing the terms of

reference of EIA.
Baseline Data Collection Baseline data describes the existing

environmental status of the identified study
area. The site-specific primary data shall be
monitored for the identified parameters and
supplemented by secondary data if available.
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Impact Prediction Impact prediction is a way of ‘mapping’ the
environmental consequences of the
significant aspects of the project and its
alternatives.
Assessment of Alternatives, Possible alternatives shall be identified and

Delineation of Mitigation environmental attributes compared.
Measures and Environmental Alternatives shall cover both project location
Impact Assessment Report and process technologies. Alternatives shall
then be ranked for selection of the best
environmental option for optimum economic
benefits to the community at large. Once
alternatives have been reviewed, a
mitigation plan shall be drawn up for the
selected option and is supplemented with an
EMP with details of monitoring for the
implementation.
An EIA report shall provide clear

information to the decision maker on the
different environmental scenarios without
the project, with the project and with project
alternatives. Uncertainties shall be clearly
reflected in the EIA report.
Public Hearing Law requires that the public must be

informed and consulted on a proposed
development after the completion of EIA
report.
Decision Making Decision-making process involve
consultation between the project proponent
(assisted by a consultant) and the impact
assessment authority (assisted by an expert
group if necessary)
Monitoring of the Clearance Monitoring shall be done during both

Conditions construction and operation phases of a
project.
8.0 Factors Causing Environmental Impact
Land : Land disturbance, removal of vegetation, topography

(reshaping of topography, slope form, land form and terrain analysis), land use
pattern, habitation, cropping patterns, loss of productive soil, forest cover,
environmentally sensitive places, geographical latitude, longitude, micro
climatic factors, impact on natural drainage system, geological factors like soil
erosion, etc. during project execution make the soil vulnerable to erosion and
generate dust and waste materials. While preparing estimate for seeking
380
Administrative Approval of concerned Department, authority shall ensure that
the mitigation measures are included in the planning and design stage for
effective implementation during the project execution.
Air : In the infrastructure projects the sources of air pollution include,

but not limited to the following :
a. Site clearance, transportation of men and materials, construction
of temporary accommodations, stock yards, installation of
construction plants during the pre-construction stage.
b. Operation of construction plants such as hot mix plant, concrete
batching plant, crusher and wet mix macadam (WMM) plant.
c. Excavation of foundation, roadway and borrow areas.
d. Operation of machinery and vehicles.
e. Construction of roadway, buildings and bridges.
f. Stock piles of materials.
Water : Source of the water pollution and impacts on the water

environment include but not limited to :
a. Loss of existing water resources at project site, impact on ground

water potential.
b. Discharge of nearby water streams of sediment laden runoff from
the project.
c. Pollution of water sources from the oil spills, disposal of
bituminous materials, stockyard of diesel, engine oil, chemicals,
bitumen, emulsion, etc.
d. Disposal of waste water generated from the temporary living
facilities at construction site.
e. Waste water generated from the operation of plants, cleaning of
machinery and equipment, wash water from the workshop and
washing bay.
Noise and Vibration : The major cause of noise pollution in the

infrastructure projects is from vehicles, machinery, equipment, construction
plants, construction works and vehicles plying on the road. Impact of noise
due to working at night.
Some of the noise control measures for the reduction of the noise from
the project are as follows;
a. Use of quiet equipment, machinery, plant and vehicles available
in the market
b. Proper maintenance of equipment, machinery, plant and vehicles
381
c. Installation of machinery with correct foundations to reduce the
vibration
d. Providing noise attenuation screens, wherever required
e. Proper planning of the working hours (noise generating activities
scheduled for the middle of the day)
Flora and Fauna : Construction of projects, roads, bridges, buildings

and other structures may impact flora and fauna. The degree of the impact
values are based on the location, scope and size of the project. Some of the
impacts that occur are:
a. Cutting of trees
b. Damage to the aquatic life
c. Damage to the fauna
d. Damage to / impact on eco-sensitive like national parks, wild life
sanctuaries, Reserve / protected forests, Biosphere Reserves,
mangroves, wetlands, etc.
e. Damage to RET ( Rare, Endangered and Threatened ) species
Socio-Economic :
a. Collection of baseline data on human settlements, health status of

the community and existing infrastructure facilities for social
welfare including sources of livelihood, job opportunities and
safety and security of works and surrounding population.
b. Collection of information with respect to social awareness about
the developmental activity in the area and social welfare
measures existing and proposed by project proponent.
c. Collection of information on sensitive habitat of historical,
cultural and religious and ecological importance.
d. The Socio-economic survey / profile within 10 km of the study
area for Demographic profile; Economic Structure; Development
Profile; Agricultural Practices; Infrastructure, education facilities;
health and sanitation facilities; available communication
network, etc.
e. Documentation of Demographic, Ethnographic, Economic
structure and development profile of the area.
f. Information on agricultural practices, cultural and aesthetic sites,
infrastructure facilities, etc.
g. Information on the dependence of the local people on minor
forest produce and their cattle grazing rights in the forest land.
382
h. List of all the project affected families with their names,
education, land holdings, other properties, occupation, source of
income, land and other properties to be acquired, etc.
i. In addition to Socio-economic aspects of the study area, a
separate chapter on socio-cultural aspects based upon study on
Ethnography of the area should be provided.
Irrigation and Cropping Pattern

a. Cropping pattern and horticultural practices in the study area.
b. Collection of primary data on agricultural activity, crop and
their productivity and irrigation facilities component.
c. Component of pressurized / drip irrigation and micro irrigation.
d. Details of conjunctive use of water for irrigation.
9.0 Impact Mitigation
1. Mitigations for negative impacts shall be included for preservation

of rich heritage sites, conservation of geographical location like hills, valleys,
water bodies like rivers and wells, plains, forest and resources. Enhancement
measures to tourism and industrial locations, forts, tanks, mosques and
historical importance to the posterity. Mitigations for settlements affected in
towns, industrial, commercial and educational centre. The negative impact
effective measures for avoidance and impact mitigations were considered
which includes the following :
i. Compensatory afforestation against impact of avenue plantation.
ii. Slope stabilisation issues.
iii. Debris and waste disposal that includes pilot bio Engineering and
geo technical solutions.
iv. Bio diversity conservation.
v. Measures to improve road safety.
vi. Noise barriers for schools and hospitals.
vii. Rehabilitation of hand pump, public water supplies, wells and
other sources of drinking water.
viii. Mitigation and avoidance measures for water courses.
ix. Flood alleviation along flood prone areas.
x. Environmental monitoring during construction and operational
phases.
xi. Parking areas for car and trucks.
xii. Bus lay-bys and rain shelter.
xiii. Access road for carts and agriculture equipments.
xiv. Tree removal, tree replanting and tree planting.
383
xv. Community requirement.
xvi. Impact mitigation for religious structures.
xvii. Mitigation for most congested locations.
xviii. Cultural property rehabilitation.
xix. Provision for longitudinal and cross drainage.
xx. Forestry, wild life / traffic conflict.
2. To reduce to potentiality significant adverse impact, feasible and

cost effective mitigation measures should be adopted so as to bring it to
acceptable levels. Also the capital and recurrent costs shall be worked out to
implement the measures including institutional, training, monitoring and
enhancement measures.
3. Mitigation measures shall include river training works,

improvement of water bodies that includes dredging, beautification, protection
works and creation of rest spots and scenic spots along the highway, noise
barrier, underpasses for pedestrians at sensitive locations such as hospitals and
schools, construction of tunnels, compensatory afforestation, fencing and
chicanes for wild life crossing which prevents accident at forest locations,
cattle crossing near settlements and provision of any associated landscaping
shall also be included in mitigations.
10.0 Environment Management Plan (EMP)
Environmental Management Plan aimed at minimizing the negative

impacts of the project should give in detail, along with the mitigation
measures which are likely to have adverse impacts on the environment. The
following suggestive mitigating plans should be implemented:
1. Catchment Area Treatment (CAT) Plan should be prepared micro-

watershed wise. Identification of area for treatment based upon Remote
Sensing & GIS methodology and Silt Yield Index (SYI) method.
2. Command Area Development (CAD) Plan giving details of

implementation schedule with a sample CAD plan.
3. Compensatory Afforestation in lieu of the forest land required for

the project needs to be proposed. Choice of plants should be made in
consultation with State Forest Department including native and RET (Rare,
Endangered and Threatened) species, if any.
4. Biodiversity and Wild Life Conservation & Management Plan for

conservation and preservation of endemic, rare and endangered species of
flora and fauna to be prepared in consultation with State Forest Department.
5. Resettlement and Rehabilitation (R&R) Plan need to be prepared

with due consultation with Project Affected Families (PAFs). The provision of
the R&R plan should be according to the Right to Fair Compensation and
384
Transparency in Land Acquisition, Rehabilitation and Resettlement Act, 2013
as well as State Resettlement and Rehabilitation Policy.
6. Plan for Green Belt Development along the periphery of reservoir,

colonies, approach road, canals etc. to be proposed in consultation with the
State Forest Department.
7. Reservoir Rim Treatment Plan for stabilization of land slide/land

slip zones if any, around the reservoir periphery to be prepared and
implemented.
8. Plan for Land Restoration and Landscaping of project sites to be

implemented.
9. Fisheries Conservation & Management Plan- Fish fauna
inhabiting the affected stretch of river, a specific fisheries management plan
should be proposed.
10. Muck Disposal Plan- suitable sites for dumping of excavated

material should be identified. All Muck disposal sites should be minimum 30
m away from the Highest Flood Level (HFL) of river.
11. Plan for Restoration of quarry sites and landscaping of colony

areas, working areas, roads, etc., to be implemented.
12. Study of Design Earthquake Parameters : A site specific study of

earthquake parameters should be done.
13. Dam Break Analysis and Disaster Management Plan: The outputs
of Dam Break Model should be illustrated with appropriate graphs and maps
clearly bringing out the impact of Dam break scenario. Provision for early
warning systems should be provided.
14. Water and Air Quality & Noise Management Plans to be

implemented during construction and post-construction periods Mitigating
measures for impacts due to Blasting on the structures in the vicinity.
15. Keep people affected by the construction activities regularly

informed.
16. Ground Water Management Plan.
17. Public Health Delivery Plan including the provisions for drinking
water facility for the local community.
18. Labour Management Plan for their Health and Safety.
19. Sanitation and Solid Waste Management Plan for domestic waste
from colonies and labour camps etc.
385
20. Local Area Development Plan to be formulated in consultation
with the Revenue Officials and Village Panchayats.
21. Environmental safeguards during construction activities including

Road Construction.
22. Energy Conservation Measures.
23. Provision for an Environmental Management Cell should be made.
386
APPENDIX- XXVII
[Para 12- I (e)]
DAM SAFETY MEASURES

(As per C.W.C. Guidelines)
1. The dams are national property – constructed for the development

of the national economy and in which large investments and other resources
have been deployed.
2. The safety of the dam is a very important aspect for safeguarding

the national investment and the benefits derived by the nation from the project.
In addition, an unsafe dam constitutes a hazard to human life and property in
the downstream reaches.
3. The safety of the dams and allied structures is an important aspect

to be examined for ensuring public confidence in the continued accrual of
benefits from the national investment made and to protect the downstream
area from any potential hazard.
4. Classification of dams : Dams should be classified in accordance

with size and hazard potential in order to formulate a basis for selecting dams
to be included in the inspection programme and their priority and also to
provide compatibility between guideline requirements and involved risks.
a) Size: The classification for size based on the height of the dam
and storage capacity should be in accordance with Table given below. The
height of the dam is established with respect to the maximum storage potential
measured from the natural bed of the stream or watercourse at the downstream
toe of the barrier. For the purpose of determining dam size, the maximum
storage elevation may be considered equal to the top of dam elevation. Size
classification may be determined by either storage or height, whichever gives
the large size category.
TABLE
Size Classification
b) Hazard Potential : The classification for potential hazards

should be in accordance with Table given below . The hazards pertain to
potential loss of human life or property damage in the area downstream of the
dams in the event of failure or misoperation of the dam or appurtenant
facilities. Dams conforming to criteria for the low hazard potential category
generally will be located in the rural or agricultural areas where failure may
damage farm buildings, limited agricultural land or township and country
387
roads. Significant hazard potential category structures will be those located in
predominantly rural or agricultural areas where failure may damage isolated
homes, secondary highways or minor railroads or cause interruption of use or
service of relatively important public utilities. Dams in the high hazard
potential category will be those located where failure may cause serious
damage to homes, extensive agricultural, industrial and commercial facilities,
important public utilities, main highways or railroads.
Table
Hazard Potential Classification
5. Selection of dams to be investigated: The selection of dams to be

investigated should be based upon an assessment of existing developments in
flood hazard area. Those dams possessing a hazard potential classified high or
significant as indicated in above table, should be given first and second
priorities, respectively, in the inspection programme. Inspection priorities
within each category may be developed from a consideration of factors such as
size classification and age of the dam, the population size in the downstream
flood area, and potential developments anticipated in flood hazard areas.
6. Technical investigations: A detailed, systematic, technical

inspection and evaluation should be made of each dam selected for
investigation in which the hydraulic and hydrologic capabilities, structural
stability and operational adequacy of project features are analysed and
evaluated to determine if the dam constitutes a danger to human life or
property. The investigation should vary in scope and completeness depending
upon the availability and suitability of engineering data, the validity of design
assumptions and analyses and the condition of the dam.
7. Qualification of investigators: The technical investigation should

be conducted under the direction of competent professional engineers
experienced in the investigation, design construction and operation of dams,
applying the disciplines of hydrologic, hydraulic, soils & structural
engineering and engineering geology. All field inspections should be
conducted by qualified engineers, engineering geologist and other specialists,
including experts on mechanical and electrical operation of gates and controls,
knowledgeable in the investigation, design, construction and operation of
dams.
388
8. National Register Of Large Dams : National Register of Large
Dam (NRLD) is a compilation of the dams in the country prepared as per
information received from the State Government/Authority concerned. In
NRLD the definition of “large dams” has been adopted as per the norms of
International Commission on Large Dams (ICOLD)
9. The Central Government has constituted a National Committee to

be known as the “National Committee on Dam Safety” and the Chief
Engineer, Central Designs Organisation is member of the NCDS.
10. The State Dam Safety Organisation (SDSO) is under the control of
The Chief Engineer, Central Designs Organisation Irrigation&CAD
Department, headed by superintending engineer as Director, SDSO.
11. Every owner of a specified dam shall establish operational and

maintenance setup for each dam and through such set up, undertake pre-
monsoon and post-monsoon inspections.
(i) in the case of specified dams, being of 100 meters height or
above, by the concerned Chief Engineer;
(ii) in the case of specified dams, being of 30 meters height or
above, but less than 100 meters height, by the concerned
Superintendent Engineer or higher level officer;
(iii) in the case of specified dams, being of 15 meters height or
above, but less than 30 meters height, by the concerned
Executive Engineer or higher level officer;
(iv) in the case of specified dams, being of 10 meters height or
above, but less than 15 meters height, by the concerned Deputy
Executive Engineer or higher level officer.
12. As per dam safety guidelines, Project Authorities have to furnish

the pre- monsoon and post-monsoon reports invariably before 15th April and
15th December respectively, in the Proforma Annexed, to the Chief Engineer,
Central Deigns Organisations for further action.
CHECK LIST ON DAM SAFETY ASPECTS AS PER CWC GUIDE LINES
DATE OF INSPECTION:
WATER LEVEL:
(ON THE DAY OF INSPECTION)
I . GENERAL:
1. Name of the Dam: :
2. Purpose of Project : : Irrigation /Power/Water Supply /Multipurpose/
3. Village :
4. Mandal / District :
5. Global Coordinates : Latitude : Longitude:
6. Year of completion :
7. First filling (Year/ Level) :
389
8. Benefits to accrue/ accrued a) Irrigation :
b) Water Supply :
c) Power :
d) Other benefit :
II. IMPORTANT CONTROLLING LEVELS (in metres)
1. Top of dam level (T.D.L) :
2. Maximum Water level (M.W.L) :
3. Full Reservoir level (F.R.L) :
4. Sill level of Irrigation sluices :
5. Sill level of scouring sluices :
6. Spillway crest level :
7. Minimum draw down level :
8. Lowest river bed level :
9. Deepest foundation level :
III. IMPORTANT SALIENT FEATURES:
1. Gross storage capacity at F.R.L :
(M Cum)
2. Gross storage capacity at M.W.L :
(M Cum)
3. Live storage capacity at F.R.L :
(M Cum)
4. Dead storage capacity in (M :
Cum)
5. Area of Fore-Shore at F.R.L (Ha) :
6. Total Catchment Area (Sq.Km) :
7. Inflow design flood (PMF/SPF/ :
Any other) (Cumecs)
8. Spillway design discharge :
(Cumecs)
9. Type, Number and Size of :
Gates(m)
10. Height of the Earth dam (m) :
a) Above Deepest Foundation :
b) Above Lowest river bed :
11. Height of Spillway/NOF from :
Deepest foundation (m)
12. Total length of dam (m) :
a) Length of earth dam :
b) Length of spillway :
c) Length of NOF :
13. Top width of Earth dam :
14. Total Ayacut (Ha) : Wet : Dry : Total :
IV. DETAILS OF INSPECTION
1. Name and designation of the Inspecting officers :
2. Name and designation of the field officers :
present
3. Date of inspection and the corresponding :
Reservoir water level
a) Maximum and Minimum water levels :
reached during the last season with dates
b) Maximum overflows during preceding :
monsoon with dates
390
4. Does the officer – in – charge of the operation :
and maintenance of dam posses all the records
as given in the Annexure – I (Ref. Annexure –I)
5. History of past distress, if any, and brief details :
of remedial measures carried out
6. When and by whom was the dam inspected :
immediately preceding this inspection
7. Are the items pointed out during the last :
Inspection properly attended to?. (If not State
deficiencies yet to be corrected)
 Separate log book manual for the items 5,6&7 :
has to be enclosed. It should contain all the
observation v/s Recommendations in
chronological order duly signed by the
competent authority as given in para 1 of the
decisions taken by the SDSC meeting.
8. Whether Vigilance and Watch & Ward are :
provided
9. Have the observations of inspecting officer in :
respect of all the dam components are easily
furnished as given in the Annexure – II
ANNEXURE – I
RECORDS REQUIRED AT SITE:
Records that may be required for proper inspection and maintenance shall be
available at site. These shall be properly maintained and kept up to date by including
latest information available. Data in respect upstream, gauging station, flood warning
system and communication channels, if installed, shall be properly maintained.
A. GENERAL
1. Final detailed project report and details of :
modifications done during construction and
a set of final drawing (as executed)
2. Index plan of the area in which the dam is :
located showing important towns, roads, rail
routes and communication facilities
3. Index plan of downstream area showing :
natural flood zone, flood zones
corresponding to spillway design flood and
dam peak flood and all important towns,
villages that are actually lying in these flood
zones
391
4. Contour map of dam site extending upto :
200m or 10 times the dam height (whichever
is less) on upstream and downstream,
showing all features of the dam like toe
lines, fills, drainage relief walls, access roads
etc.
5. Records showing Drawing of longitudinal :
sections of dam foundation or Cut-off trench
showing details of foundation strata, Stage
wise construction of C.O.T filling and
raising of dam section or embankment
Zoning details and foundation treatment
6. Records showing Drawing of cross sections :
of dam, details or foundation treatment,
under seepage control, zoning internal and
External drainage, all protective arrangement
and stage wise construction
7. Contour plan of dam site with foundation :
Levels
8. Contour plan of Reservoir basin and F.R.L. :
Contour Plan
9. Contour capacity and area capacity curve :
10. Reservoir maps showing silted basin if :
observed
11. Plan of the catchment area showing Rain :
gauge stations and capacities of upstream
storages
12. (i) Properties of Embankment Soils and :
Foundation Soils adopted for design of Earth
dam
(ii) Material properties for NOF / Spillway :
13. Details of design criteria followed :
14. Design report on flood studies and spillway :
design flood.
15. Design reports of outlets, power outlets, :
River sluices, intake, conduit, energy
dissipation arrangements and details of gates
and hoists.
16. Geological data of the foundations and :
abutments.
17. Copies of Geological reports, details of :
special foundation and abutment treatment
carried out.
18. Record of Tail channel Geology and tail :
Channel erosion.
19. Instrumentation drawings with details. :
20. Instrumentation data and behavioral record. :
392
21. Details of communication system: :
Telephone, Mobiles, Wireless etc., Directory
of important key officers, flood warning
procedures.
22. Flood forecasting system. :
23. Photographs showing various phases of :
Construction / pre-construction etc.
B. EARTH / ROCK FILL DAMS
1. Stage–wise construction records of the dam :
showing volumes and heights achieved in
each season and time rate of progress
2. Record of special compaction done near :
Concrete/masonry structures, abutment
contacts and outlet locations, if available
3. Details and location of instruments :
embedded/installed in and around the
structure
4. Summarized data of observations on :
emergency / installed instruments.
5. Detailed drawings of all service facilities :
like internal lighting / general lighting
arrangements
6. Drawing showing the uplift measurements :
and pressure relief arrangements
7. Summarized data of uplift pressures :
observed
8. Summarized data of seepage, Leaching :
observed in the drainage gallery and on
downstream face of the dam, their locations
etc.
9. Record of corrective measures repair or :
treatment that have been done subsequent
to completion
10. Important inspection reports and reports of :
consultants
11. Details of design criteria followed :
12. Photographs showing all phases of :
constructions
D. OPERATION AND MAINTENANCE

1. Gauge data of the river prior to the :
construction and after completion of work
2. Detailed observations of flood discharges :
3. Detailed observations of hydraulic :
performance of energy dissipation basins
4. Record of past performance stating briefly :
the defects developed and remedial
measures carried out
5. Drawings of outlets, maximum discharge :
Capacity, maximum design operating head
6. Standing orders regarding operation of the :
dam
393
7. i) Designs operation criteria :
ii) Standing operation procedures :
iii) Flood Forecasting Procedures :
iv) Gate operation procedures, History :
book, Log book for generation of Power
v) Emergency action plan :
8. Standard reference literature for operation :
and maintenance of reservoir, dam, ancillary
work, Instrumentation etc., including I.S.
specification, code manuals, manufacturer’s
literature etc.
ANNEXURE – II
INSPECTION OF DAMS AND ANCILLIARY WORKS
Observations and
Item
Items of Inspection recommendations of the
No.
inspecting offer.
(1) (2) (3)
A. EARTH DAM :
I. DOWN STREAM DRAINAGE :
1. Are there any Signs of water logging, :
slushy conditions or growth of aquatic
weeds on the downstream of the dam.
2. Are there any standing pools of water :
in the down stream area of dam? If so,
give their locations and extent.
3. Are there any boils observed in the :
Vicinity of the downstream toe of the
dam
4. Is the downstream area sufficiently :
clear and free
5. Whether chainage stones are fixed up :
on the top of the dam
6. Whether the B.M. is connected with :
the G.T.S.
II. TOE DRAINS AND CHUTES :
1. Are the longitudinal toe drains and :
chutes freely draining ?
2. Is the pitching to the drains & chutes :
intact
3. Is there any weeds growth in toe drains :
& chutes
4. Indicate other defects noticed in these :
toe drains & chutes, if any ?
III. OUTFALL DRAIN :
1. Is the Out fall drain in proper shape :
and grade and freely draining ?
2. Is the outfall drain properly cleaned :
394
and maintained ?
3. Does the out fall drain show any :
standing pools of water or weed
growth.
IV. SEEPAGE MEASUREMENTS :
1. Is the quantity of seepage being daily :
or periodically measured with respect
to water level in reservoir and
recorded. Please check the registers
and record observations.
2. Does it show any abnormal raise or :
fall? If, so, does it have any relation to
a Certain reservoir level elevation.
3. Does the seepage flow show a turbid :
colour at any stage? Was such a
Phenomenon observed at any stage at
any location in the past
4. What is the measured rate of seepage :
flow with date and reservoir level
i) On the day of present inspection :
ii) Minimum since last June :
iii) Maximum since last June :
5. i) Is the portion of upstream and :
downstream of measuring points of
seepage easily accessible with proper
steps and path and free vegetation
growth
ii) Are the measuring points properly :
located, constructed and maintained so
as to give accurate and reliable
measurements of seepage
iii) Is the method of taking seepage :
measurements satisfactory
V. EARTH DAM SECTION - CREST :
(TOP WIDTH OF THE DAM)
1. Is the crest profile at proper elevation ? :
2. Is the surface of the crest free from :
undulations and localised depressions
or heaving’s ?
3. Does it develop any visible cracks in :
transverse or longitudinal directions
4. What is the condition of the edges of :
the crest? Is ramp provided? Have
they got eroded and cut up resulting in
reduced effective width ?
5. Is the crest free from local slips :
throughout its length on either side
6. Do the headers, guard stones and :
parapet provided at the edges of the
crest appear in proper profile and
plumb?
395
VI. EARTH DAM SECTION - UP :
STREAM AND DOWN - STREAM
SLOPES
1. Indicate the general conditions of :
upstream pitching, Downstream
pitching / turfing and rock toe.
2. Do the upstream and downstream :

slopes show any sign of bulging or
concavity? If, so indicate their
locations and extent.
3. Are any longitudinal or transverse :
crakes noticed in any part of the
slopes?
4. Is there any profuse growth of bushes :
or weeds over any portion of the dam?
If so, indicate the locations
5. Do the upstream or downstream slopes :
show existence of crab holes or holes
made by resents or burrowing
6. Are there any wet or slushy patches :
and concentrated leaks / springs or
trickles observed on the downstream
slopes or the toe? If ,so indicate their
locations and extent. Please look out
for patches of extensive vegetation
growth and examine them carefully
and record your findings
7. Are all the rain cuts and erosion :
channels properly treated and made
good ?
8. Please indicate location or recurring :
damages if any
VII. JUNCTION OF EARTH DAM :
MASONRY – CONCRETE DAM
SECTIONS AND OUTLETS
1. Is there any existence of leaks springs :
or wet spots in the earth work in the
vicinity of the junctions between earth
work and masonry works? If so, what
is the approximate rate and colour of
the leakage? Does it turn turbid at any
time? Please ascertain from Enquiries
and record the findings
2. Is there any tendency for separations :
cracking settlement or upheaval of the
earth work in the vicinity of masonry
or concrete? If so, indicate the location
and the extent nature of deficiency.
3. Is there any tendency for surface :
erosion at the junctions?
VIII. FUNCTION OF RELIEF WELLS :
1. Are the relief wells in good working :
396
conditions and functioning well
2. Are the relief wells, properly cleared :
periodically? Please indicate the dates
of last cleaning and the next cleaning
due.
3. Are the necessary plant and equipment :
for cleaning relief walls, available with
the office.
IX. BREACHING SECTION (IF :
PROVIDED)
1. Is the Breaching section easily :
accessible?
2. Is the condition of the breaching :
section satisfactory?
3.2. Is the note of instructions as to when :
and how to operate the breaching
section satisfactory?
4. For reconstruction after the breach are :
the following items decided in
advance?
i) Quarry for embankment material. :
ii) Suitable routes of access :
iii) Agency, plant and machinery for its :
reconstruction.
iv) Is the maintenance staff fully aware of :
the instructions at (3) and (4) of the
above.
5.3. Ascertain and indicate the latest event :
of operation of breaching section and
its performance.
6.4. Is the surplus course from the :
breaching section required up to
natural valley ?
7.5. Is the course formed ? :
8.6. Is the surplus course assigned later as :
agriculture land or house site ?
9.7. If so what steps are taken ? :
NOTE:- For items pertaining to spillway, Gates, sluices and outlets etc., Please refer
points 4,5,6,7,8,9,11,12,13, under masonry/concrete Dams.
Observations and
Item
Items of Inspection recommendations of the
No.
inspecting offer.
(1) (2) (3)
397
B. MASONRY / CONCRETE DAM :
I. UPSTREAM AND DOWN STREAM :
FACES
1. Examine the monolith and :
construction joints for such defects as
cracks, open joints, spalling, seepage
leaching etc., and indicate the findings
2. Is the upstream face of the dam in :
good condition ? If not, indicate the
nature and extent of deficiency.
3. Is any spalling or cracking observed :
on the downstream face especially
near the zone of concentration of
stress like the location of abrupt
Change in geometry or at the
openings? If so, indicate the details or
observations
4. Is there excessive seepage/ sweating at :
any location on the down-stream face
of the dam ?
5. Examine the roadway/top of the dam :
for offsets, opening of construction
joints, condition of parapet, drainage,
lighting etc.,
II. DRAINAGE GALLERY :
1. GENERAL :
i) Is the drainage gallery easily :
accessible? and does it have adequate
lighting facilities with sufficient stand
by units of lighting? If not, indicate
the deficiencies
ii) Are proper arrangements made for the :
measurement of seepage in to gallery ?
Is the seepage from?
a) Porous pipes. :
b) Foundation drains. :
c) Monolith joints. :
d) Other seepage locations measured :
separately.
iii) Are the above arrangements :
Satisfactory ?
2. SEEPAGE FROM FOUNDATION :
i) Is there has been a substantial :
reduction in the seepage through the
foundations? List due to choking of
the drain holes.
ii) Are all the foundation holes :
periodically cleaned? Indicate last date
of such cleaning and extent of
variation observed in the seepage
discharge before and after the
cleaning.
398
iii) Are measurements of uplift pressure :
taken regularly? What was the uplift
pressure at the highest reservoir level
during last season? Is observed uplift
with in design limits
iv) Are the seepage water and the deposit :
in any form, the seepage being
regularly examined for chemical
composition.
v) Are any seepage water spring is :
observed in the downstream area
anywhere. If so, indicate the locations
and state the physical nature of this
seepage, look out for such seepage
spots particularly near the dykes, fault
zone etc., Ascertain if any chemical
tests are made of water Samples from
such springs for dissolved salts.
3. SEEPAGE FROM BODY WALL :
(NOF / SPILLWAY)
i) What is the seepage into gallery from :
the porous pipes in the dam at F.R.L.
condition. How does it compare with
the seepage (for the corresponding
water level) when the reservoir was
first filled ?
ii) If there has been substantial reduction :
in this seepage, ascertain and indicate
the probable reasons there for.
iii) Is a Statement showing the surface :
area of the dam (water side) calculated
for each meter rise of water level
available ?
iv) What was the total seepage per square :
meter of upstream face submerged
during inspection ?
v) Is there any excessive seepage from :

any body drain or any other location in
the gallery.
vi) What steps are being taken for regular :
periodical cleaning of the porous
pipes.
vii) Was there been a tendency for gradual :
reduction of drainage through pipes
and progressive appearance of
sweating on the
Downstream face of the dam.
viii) Has there been considerable leaching :
from the seepage water and
deposition of lime near the seepage
exit spot
ix) Are the samples of the seepage water :
and the reservoir water being regularly
399
tested.
x) Has the total leaching been estimated. :
xi) Is the seepage on the downstream face :
of the dam measured? What was the
seepage on the date of inspection?
What is the maximum seepage during
the past one year ?
4. OPERATION & MAINTENANCE OF :
GATES
A. SPILLWAY GATES (RADIAL / :
VERTICAL)
No. & size, type of spillway gates and :
other gates wherever applicable.
a) Are the following documents available :
at site
i) A complete set of detailed design :
calculations together with the
drawings of gates, gate grooves,
embedded parts, hoisting machines
and controls etc.,
ii) Designer’s operating criteria and / or :
detailed operating instructions for the
various types of gates installed in the
dam.
iii) Maintenance schedule specifying each :
operation its frequency and for due
and done dates.
iv) Operating instrumentation with “Dos :
and don’ts” for all operational units.
b) Is the condition of the steel surfaces :

and the surface points deteriorated?
c) What is the general condition of :
rubber seals? Do any of the rubber
seals show signs of weathering,
hardening, cracking or tearing and
damage?
d) Do the rollers (whether applicable) :
touch the track plates uniformly.
e) Are the Electrical motors, gear :
systems, limit switches brackets, bush
bearing etc. or hoist mechanism well
lubricated.
f) Are limit switches properly set .It is :
the operation of the above smooth and
satisfactory? If not, list out individual
results and observations.
g) Are the trunnion bearings of radial :
gates properly lubricated?
h) Is the full length of wire rope of the :
hoist in sound conditions and free
from broken strands?
i) Is the Electrical wiring in sound :
400
condition
j) Is the alternative power system for :
gate operation working properly. Give
details of generating sets and stand by
units and the time required to operate
all gates on the alternative power
system, on the basis of actual latria
operation, Check for diesel stock for
operation of generator, battery charger
available / battery available in spare.
k) Is the operation, which is stand by in :
case of electrical hoists, tried and
found satisfactory? Please take test ;
trial and ascertain.
l) Are the hydraulic hoists working :
satisfactory
m) Are the trunnion hub and the brackets :
well maintained?
n) Are the Trunion likely to get :
submerged during actual working of
the spillway? if so, ascertain the
causes for the same and specified.
Please enquire for occurrence of such
events if any.
o) Whether gate grooves are cleaned and :

no boulders, logs, weed etc., got
wedged
p) Is sufficient stock of spares which :
need frequent replacement maintained
at the site?
q) Is the staff posted at the site / :
maintenance and operation of gates,
hoist, equipments and electrical
installation, well experienced fully /
trained and conversant with the job
requirements and responsibilities
r) What is the exercising frequently? :
When were the gates last exercised.
s) Performance during inspection. :
t) Change over switches for main power :
supply to generator supply to
generator supply are provided?
u) Frequency of greasing and lubrication :
to gates
v) Frequency of painting to gates :
w) Working condition of generator. :
x) Application of Cadmium compound to :
wire ropes.
5. SPILLWAY BRIDGE, HOIST :
BRIDGE, HOIST BRIDGE, CAT-
WALKS AND OTHER BRIDGES
WHERE EVER APPLICABLE
401
a)8. Access to vital parts :
b)9. Are there satisfactory arrangements to :
prevent unauthorised entry into the
control structures and bridges?
c) When were the steel components :
painted last?
d) Is the surface of steel work and paint :
satisfactory?
e) Is the parapet or railing over the :
bridge sound and safe.
6. ENERGY DISSIPATION :
ARRANGEMENTS
a) Can the tail pond be drained easily for :
inspection of the stilling basin? If not
what are the short comings? Please
ascertain and indicate the last event of
inspection of stilling basin and apron
in good condition
b) Are there any indications of pitting, :

cracking, spilling or wearing of the
surface of bleeding concrete? If so,
please give details of the nature and
extent o the damage.
c) Is there any indication of abrasion and :
cavitations damage(Pitting of
concrete) especially at friction block /
chute blocks the surface near the lower
tangent point and the end sill?
7. WALLS :
Guide walls/Divide walls, junction :
Wall/Returns / splay walls etc.(Strike
out whichever is not applicable)
a) Are all the location of such walls :
accessible for inspection, maintenance
and repairs.
b) Is the drainage of back sides of the :
walls (wherever applicable) from the
weep holes satisfactory?
c) Is there any foundation erosion or :
scour noticed in the vicinity of such
walls?
d) Is there any foundation erosion or :
scour noticed in the vicinity of such
walls?
e) Is there any surface erosion damage :
caused to face of body of such walls.
f) Is there any damage to guide bunds ? :
If so, give details of the damage?
8. END WEIR ( END SILL ) :

a) Is it accessible? :
402
b) Is there any erosion pitting of spilling :
of the concrete / masonry surface? If
so give details.
c) Is there any scour noticed on the :
immediate downstream of such weir.
d) Is so, give details of location and :
extent of such danger?
9. INSTRUMENTS INSTALLED AND :
OBSERVATIONS
a) Instruments, installed. :
i) Are all the instruments installed :
properly accessible?
ii) Are all the locations properly lighted, :

ventilated and adequately protected
from possibilities of damages.
b) Are all the instruments in proper :
working order? Ascertain the cases of
instruments going out of order and
indicate.
c) Are all the registers of observations :
posted upto date? Please take test
observations and put initials in the
registers.
d) Are the instruments recalibrated :
periodically.
e) Are the instruments checked for faulty :
readings, and if so, corrective
measures taken from time to time
f) Horizontal & vertical alignment :
instrumentation (inclinometers and
inverted plumb bobs etc). In concrete
structures does the measurements of
inclinometers, inverted plumb bobs or
from the existing records of alignment
and elevation surveys indicate any
change from the original position of
the structure.
g) Seismic instrumentation, does the :
existing records of seismic
instrumentation reveal the seismic
activity in the area and the response of
the structure to fast earth quakes.
10. OUT LET :
a) Is the air vent periodically cleaned? :
b) Are there any structural damage to the :
intake walls? Such as leakage noticed
through walls.
c) Is there any leakage observed through :
the conduit, concrete or masonry? If
so, give details of its location and
extent.
d) Take operating trials of the following :
403
as provided and record the
observations and defects noticed if
any.
i) Service – gate/s :
ii) Emergency – gate/s :
iii) Stop – log – gate/s :
e) Are the trash racks (wherever :
provided) cleaned before monsoon.
f) Are there vibration and notice noticed :
in operation of outlet gates at any
time? If so, are any periodical
observations taken to as certain their
severity?
g) Is there any structural damage to the :
energy dissipation structures. If so,
give the details of natural and extent
of damage.
h) Is there any seepage noticed ground :
the conduit as ascertained from the
observations of the downstream
conditions? If so, is it likely to cause
(in case of earth dams) erosion and
piping?
11. OUTLET GATES :
a) Is the surface of gates and the paint :
deteriorated?
b) Do the rubber seals show signs of :
weathering and damage and need
replacements?
c) Do all the rollers touch the track :
plates?
d) Are the rollers well lubricated? :
e) Is the operation of outlet gates :
smooth?
f) Are the stem rods for lifting the gates :
straight?
g) Are the actual operation of lifting and :
lowering of the gates and hoist
mechanisms smooth and satisfactory?
h) Are all the gears and hoist mechanism :
well lubricated?
i) Is the storing arrangement for :
emergency gates and the stop logs in
satisfactory condition.
j) Are the seal plates in sound condition. :
k) If not ascertain the type of damage and :
indicate.
l) Is the full length of wire rope :
(Wherever applicable) of the hoist in
serviceable condition and free from
any broken strands? If so, Cadmium
compound is to be applied.
m) Is sufficient stock of spares which :
404
needs frequent replacement are
maintained at site?
n) Whether hand cranks are kept under :

lock and key and not attached on hoist
mechanism when operated by
electrical energy?
o) Weather warning sign indication :
“Danger, do not switch on” is hung
during maintenance?
p) Ascertain whether the operating crane :
is in working condition
q) Weather there is a “Stand by” power :
supply?
The alternative sources of power :
i) Is the generator in the working
condition (Age)
ii) Frequency of exercise. :
iii) Is it developing full voltage? :
iv) Is the wiring in tact? And is the :
change- over Switch is in working
condition?
v) Are the spares available at site?. :
12. RIVER OUTLET / RIVER SLUICE & :
GATES
a) Is the operation of the gate satisfactory :

ascertained by taking an operating
trial? If not indicate the defects
noticed.
b) Ascertain whether the trash rack :
(whether provided) cleaned before
monsoon.
c) As certain whether there is excessive :
silting on the upstream of the sluice.
d) As certain when were the gates opened :
for desilting etc?
e) Please indicate whether there is any :
leakage through the gates.
f) Is the condition of energy dissipation :
arrangements satisfactory?
g) Is there any retrogression noticed in :
the downstream. If so, give details of
nature and extent damage.
13. EMERGENCY PREPAREDNESS :
a) Are the project officials well :
convergent with the emergency action
plan, reporting procedures, warning
procedures.
b) When was the emergency action plan :
last reviewed?
c) Are the communication directories :
updated?
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d) Are the concerned authorities :
informed about the system of
emergency reporting procedures and
warning?
e) Are the inundation maps updated? :
f) Are available safety spots on the :
downstream of the dam identified, and
made known to the concerned
authorities?
g) Is the communication system working :
satisfactory?
h) Are adequate warning devices and :
facilities provided at the dam?
i) Is the downstream warning system :
operational(Siren)
j) Are proper arrangements made for :
security of the dam and preventing
cases of un-authorised sabotage to the
dam works?
k) Is downstream warning system :
operable on alternative power supply?
14. ACCESS ROADS :
a) Is there a properly constructed and :
well maintained all weathered road to
the dam site?
b) What is the type of pavement of the :
access road and its condition?
c) Are there properly constructed and :
well maintained access road
arrangements to the following
components for inspection /
maintenance and repairs?
i) Top of the dam :
ii) Spillway :
iii) Gates and hoisting arrangement :
iv) Drainage gallery :
v) Bridge structures :
vi) Downstream stilling basin :
vii) Junction and abutments :
viii) Inlet gates :
ix) Outlet gates :
x) Toe of the earth dam downstream :
drainage arrangements on various
access roads.
xi) All saddle dams :
d) What is the general condition of all the :

structures on various access roads?
Are all the structures on the access
roads adequately safe, for allowing
passage of plant/ machinery for
emergent repairs?
15. COMMUNICATION FACILITIES :
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a) Are following facilities available at :
dam site?
i) Wire less :
ii) Telephone :
iii) Telegraph :
b) Whether the following Meteorological :
observations are made?
i) Rainfall (ordinary and self recording). :
ii) Evaporation ( Pan – Evaporimeter) :
iii) Wind velocity and direction :
(Recorders)
iv) Wave weight (Recorders) :
v) Air temperature (Max/Min) :
vi) Reservoir water temperature :
(Thermometer)
vii) Humidity (Wet and bulb temperature) :
viii) Atmospheric pressure ( Borometer) :
ix) Sun shine ( Sun shine recorder) :
16. GENERAL ASSESSMENTS OF :
CONDITION OF THE DAM
Please give general assessment of :
safety of dam for normal operation.
Please enumerate all your observations
which you feel are adverse to safety of
the dam for normal operation.
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APPENDIX – XXVIII
QUALITY MANAGEMENT
Introduction
Quality Management should be aimed to provide guidelines for

ensuring that the project quality standards are achieved during construction
process with minimum rework. It includes overview of quality pre-requisites
during various project development stages, requirements for quality
management, work procedures that determine quality assurance, infrastructure
needs for construction quality and management of non-conforming works.
Need for Quality Management
Every construction project has specific quality requirements which need to

be met through appropriate processes. Quality management is required to
provide a framework for decision making across all such processes through
the responsibilities discharged within the organisation and functions carried
out in accordance with the requirements of project specifications, design
details and contractual obligations.
For quality to be ensured in a consistent manner in construction

projects, it is essential that all concerned involved with the projects are quality
conscious, fully aware of the quality requirements to be achieved and are able
to manage these projects effectively and efficiently to meet the objective of
aspects of quality.
Quality in a project is the totality of all its characteristics, be it

materials or workmanship or construction technology including
mechanization. Efficiency and quality of workmanship should be effectively
planned to meet the project objective which requires need based upgrading of
the technical skills at working level along with employing value based
material and technology.
A set of interrelated quality elements used to establish and achieve the

objectives of quality includes organisational structure, planning activities,
responsibilities, practices, procedures, processes and resources. It includes the
activities of the overall management function that determine the quality policy,
objectives and responsibilities, and implement them by means such as quality
plan, quality control, quality assurance, etc within the quality system.
Review of Organisation Structure
The organisation structure of project team, involving design

consultants, client, expected construction agencies and the project
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management teams shall be reviewed to determine nature of interfaces and
interactions. Considerations may also be given to the project delivery models,
such as design-bid-build; design-build; turn-key; and build, operate and
transfer. It would be important to ascertain the extent and level of involvement
of each stakeholder so that strategies for participation could be developed for
the construction stage. To ensure effectiveness, the quality management team
shall be independent of operative functions.
Construction quality management involves the following processes:

a) Preparation of quality policy;
b) Preparation of construction quality management
documentation and system implementation, quality / procedure
manual;
c) Developing competence through training and awareness for
quality;
d) Defining acceptance criteria and tests;
e) Third party checks for critical activity / material;
f) Management of resources in relation to quality management;
g) Establishing infrastructure and environment for construction
quality;
h) Control of non-conforming works; and
i) Monitoring and continual improvement.
Quality management processes are developed considering the nature of

project and performance requirements. Quality management processes need to
be defined in both pre-construction as well as construction phases of the
project.
Preparation of Quality Assurance and Quality Control Manual and

Project Specific Quality Plan
Management processes specifically related to quality require

documentation so as to ensure that the implementation is organisation- wise
and the decisions are evidence based. Quality management initiatives,
therefore, would be effective when implemented as a system. Organisation
may develop quality management system based on established standards and
develop documentation that may be needed for such standards. Documentation
in respect of the following quality management aspects may be done for
proactive process based approach to quality.
1) Quality Plan
The purpose of the quality plan is to outline the quality management

processes of the organisation and define the processes to be performed in
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providing independent visibility to the quality of processes being used, and
outcome conforming to the desired quality standards.
Quality plans should detail out core process(es) along with delegation
of responsibilities for process performers. Output of each process shall be
clearly defined such that the same is verified in accordance with the
specifications. Quality plan may be presented in the form of a flow chart,
tabulation of processes or any other method that conveys the process flow in a
comprehensive manner to its users. Quality plan should address the aspects of
safety during processes, inspection and testing for work acceptance during the
process as well as at end process. Reference should be made to IS 10005: 2005
Quality management – Guidelines for quality plans for developing quality
plans.
2) Quality procedures for Construction Equipment, Plant and

Machineries
Safety, work performance and efficient operation are critical aspects of

construction equipment, plant and machineries. Quality assurance procedures
shall be established for construction equipment, plant and machineries to
ensure that such resources are deployed effectively. Scope of quality
assurance procedures shall include calibration, adherence to safety
requirements and compliance to energy and environmental norms. Such
quality assurance procedures should be synchronization with the
manufacturer’s operational guidelines.
3) Quality procedures for works
Quality procedures elaborating quality assurance and quality control

requirements for construction workers shall be defined. Works involving
items which cannot be checked at subsequent stages such as services
embedded in concrete, works which have significant failure cost and works
wherein performance would be known only during actual use (such as water
proofing) must have quality assurance procedures defined in accordance with
work specifications.
4) Quality Control
Quality Control is a sub-set of Quality Assurance. It comprises

operational techniques of controlling quality by a structured arrangement like
the following:
a) Quality control of incoming materials;
b) Monitoring of production processes;
c) Inspection and testing; and
d) Identification of causes of unsatisfactory performance and their
elimination.
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Approval of Materials: All materials whether: (i) natural such as earth,
stone, sand; ii) processed such as water mix macadam; (iii) manufactured such
as bricks, cement, steel, pipes, machinery, electrical and electronics and other
fittings; and (iv) designed such as concrete, bituminous macadam, to be used
on work, shall be approved by the Engineer-in-Charge with the assistance of
Deputy Executive Engineer, Assistant Executive Engineer/ Assistant Engineer.
Visual inspection of incoming materials (like, bricks, sand, aggregate, fittings,
accessories, etc.) is very necessary, and many of the defects can be observed at
the initial stage. Remarks of visual observations by the visiting officers shall
be recorded in a Visual Material Inspection Register kept at the site. Materials
found unacceptable shall be removed from the site and their use shall be
strictly prohibited. Future supplies shall be similarly regulated.
While specifying makes of manufactured items, care shall be taken that

they are of the same quality in terms of construction/manufacture, finish,
texture, weight, performance, durability, etc.
It is desirable, especially where a variety of materials are available and

the choice is subjective and open to manipulation, to approve samples and
safely preserve them for future reference and comparison. Examples are:
marble; doors, windows, sanitary and electric fittings; paints, etc. In the case
of workmanship also (like, finishing and other features), it is desirable to
approve samples, showing the minimum acceptable standards.
Manufacturer's certificate should be insisted upon wherever possible

(e.g. steel, cement, etc.), but samples should also be drawn and tested
independently to ensure quality.
Generally, BIS (Bureau of Indian Standards) marked items should be

preferred. Inscriptions such as: “Conforms to BIS …” or “As per BIS…” etc.
are not to be confused with genuine BIS markings. In case of doubt, it is
necessary to check with Bureau of Indian Standards. Normally, genuine BIS
marked items may be accepted without further testing. But if large quantities
of such items are to be used, it is desirable to test samples drawn at random. If
any such sample fails in the test, action shall be taken as per stipulations of the
contract, besides the matter being brought to the notice of BIS. In case
materials of quality superior to that of BIS marked materials are available (like
paint, sanitary fittings) and cost is not the constraint or the desired elegance/
finish so demands, the same should be preferred.
Where necessary, laboratory tests shall be carried out in accordance

with prescribed procedure regarding sampling, frequency and method of
testing. The results of tests shall be systematically recorded.
Sampling procedures shall follow the guidelines given in relevant BIS

or otherwise, recognised good engineering practice. Samples should be drawn
in the presence of the contractor, as far as possible, and be representative for
the material to be tested. Sufficient quantities should be sampled to enable
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tests to be conducted, plus additional material to be stored for subsequent
testing, if required.
Field Laboratory Test: Every major construction site shall have a well-
equipped site laboratory to conduct day-to-day tests on materials to be/ being
used. The equipment and facilities to be provided shall depend on the nature
and magnitude of the work. They should be in good and reliable condition,
and properly calibrated. The laboratory shall have for ready reference
operating manuals of equipment, relevant codes/ standards/ specifications
giving the testing procedures for various tests, along with a copy of relevant
contract specifications.
The staff engaged in the laboratory shall be properly qualified and

trained and familiar with contract specifications. To satisfy himself, the
Engineer-in Charge will also carry out the quality control tests. If facilities for
a particular test are not available in the field laboratory, testing may be done in
the regional/ central laboratory of the department, or accredited external
testing laboratory/ engineering or research institute.
Performance Tests : These tests may be in the nature of: load tests on
piles, beams, bridges; compaction tests in embankments; permeability tests on
concrete; hydraulic tests on water supply/ sewerage/ drainage pipes; surface
unevenness tests on roads/runways; mandrel and water tightness tests on
cables and ducts, etc. They shall be done with thoroughness to give confidence
of quality.
Follow-up Action. After carrying out of tests, the Engineer-in-Charge

shall:
(i) Review the failures; (ii) decide the course of action about materials/
samples failing in tests; and (iii) ensure that no failed material is used in work.
Supervision and Checking: Construction activities shall generally not

be undertaken till all the materials to be used have been tested and found
satisfactory (e.g. production of concrete will follow the approval of cement
and aggregates). Next activity shall be taken up only when the preceding
activity is satisfactorily completed (e.g. placement of steel will be taken up
after centering and shuttering has been satisfactorily completed and approved).
For every item of work, checks to be exercised shall be listed out so that
nothing of importance is left out.
The Assistant Executive Engineer/ Assistant Engineer and Deputy

Executive Engineer are directly responsible for quality of all works. However,
Executive Engineer and Superintending Engineer shall see that the prescribed
procedures are being followed and they shall test check the work both with
regard to measurements and quality. The Executive Engineer and the
Superintending Engineer shall take responsibility for quality standards of
critical items.
The following powers are delegated to the various Quality Control

Officers in regard to issue of quality control certificates :
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Designation Value of Works
Assistant Executive Engineer / For the estimates sanctioned at
Assistant Engineer, Quality Control sub-division level.
Deputy Executive Engineer, Quality For the estimated value of works

Control sanctioned at Division level.
Executive Engineer, Quality Control For the estimated value of works
sanctioned at Circle and Chief
Engineer’s level.
Superintending Engineer, Quality shall inspect all the works
Control sanctioned by the Chief Engineer
and shall issue quality control
certificates at 1/3rd, 2/3rd and at
final stage of work.
Second Level Check: In addition to checks on quality to be exercised

by personnel in charge of construction, each department shall have a separate,
suitable inspection set-up to check the works with regard to measurements
such as thickness of critical items, quality and adherence to specifications. The
schedule of inspections shall be prepared on the basis of cost/ magnitude of
work, its importance, and whether it is construction or maintenance work. The
inspection shall be carried out in the presence of field staff.
The quality control wing shall carry out the inspection systematically,
check the quality of work at the prescribed frequency or when so directed, and
submit reports of test results to the Engineer-in-Charge, with copies to the
concerned Superintending Engineer and Chief Engineer, for further action, if
any.
Engineer-in-Charge shall bring the inspection report to the notice of

the Deputy Executive Engineer and Assistant Executive Engineer/ Assistant
Engineer, as also the contractor. The work shall be checked up for defects and
rectified as per provisions of the contract. Engineer-in-Charge shall also
investigate why defects were not arrested through material checks and process
controls in the first instance, and further ensure that such shortcomings do not
recur. Action taken report shall be sent by him within one month to the
Superintending Engineer with copy to the quality control wing.
Superintending Engineer shall analyse the information/ data received

from the inspection unit to find out reasons for occurrence of
defects/shortcomings and seek in this behalf explanation from the concerned
field officers. After full consideration, he shall send to the Chief Engineer
concerned a detailed report, giving his own comments, findings and
recommendations with regard to any action to be taken against any official or
to remove any systemic weakness, unless such action lies within his own
power. Chief Engineer shall take on the report received from the
Superintending Engineer such action as may be warranted. He shall also bring
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to the notice of Engineer-in-Chief any significant points requiring the latter's
attention.
Quality control wing shall review outstanding points of previous

inspection in every subsequent inspection. In case any work, for which the
quality control wing had given okay report, is subsequently found to be sub-
standard, the official concerned, besides those in charge of execution, shall
also be held responsible for the relevant segment and called upon to explain.
External Check : For all important items as may be identified by the

Chief Engineer concerned, external quality check may be got done through
independent agency, which may be retired senior officers of repute who are
well versed with the type of work or a consulting firm or a research/
engineering institute.
Sub-Standard Work
No sub-standard work should be allowed to be done. In case sub-

standard work has been done by the contractor, the same should be got re-done
in accordance with the specifications.
Quality Audit by Vigilance and Enforcement Department
It is an independent check by expert Engineers with sufficient

experience who visit the works periodically for to verify and report on: (i)
implementation of Quality Assurance Manual; (ii) extent of control exercised
by the contractor and the employer (or supervision consultant); (iii)
compliance with specifications and provisions of the contract; (iv) findings of
critical analysis of test results, deficiencies observed and suggestions for
improvement, quality index, compliance with previous observations, etc. The
quality audit is to be based on the observations during the site visits,
examination of documents, carrying out of certain random checks and
independent tests, checks on quality, the rates of extra items, etc.
Quality audit shall be carried out by appropriately trained and

independent personnel who are not directly responsible for the work being
audited. Quality audit report shall be reviewed by the Superintending Engineer
who will undertake steps to correct deficiencies revealed. Action taken to
correct deficiencies shall be re-audited to verify compliance and only then a
closure report issued.
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APPENDIX – XXIX-A
ENGINEERING PROCUREMENT & CONSTRUCTION
EPC stands for Engineering, Procurement, and Construction which is a

prominent form of contracting agreement in the construction industry. The
engineering and construction contractor will carry out the detailed engineering
design of the project, procure all the equipment and materials necessary, and
then construct to deliver a functioning facility or asset to their clients.
Companies that deliver EPC Projects are commonly referred to as EPC
Contractors.
Need for EPC contracts
The various departments and undertakings of the Central Government

as well as the State Governments have hitherto been undertaking construction
projects through the conventional item rate contracts where the Government
provides the detailed design as well as the estimates of quantities for different
items of work (Bill of Quantities). Payments to the Contractor are made on the
basis of measurements of the work done in respect of each item. Experience
shows that item rate contracts are prone to excessive time and cost overruns,
besides recurrent disputes involving large claims. The reasons for their poor
performance include inadequate project preparation and estimation coupled
with allocation of several construction risks to the Government. For these
reasons, the item rate mode of contracting has long been discarded in the
developed countries as well by the private sector in India. The structure
currently in vogue is in the nature of turnkey contracts where the responsibility
for design, procurement and construction is assigned to the Contractor. Such
contracts are typically known as EPC contracts.
Generally, EPC contracts are used on engineering and infrastructure

projects across sectors, such as railways, ports, airports, Roads and Bridges,
irrigation, real estate, solid waste management or industrial projects etc., by
making sector-specific provisions in the contract document.
The EPC Turnkey contract method is not resorted specifically in such

cases including
- Involving a lot of underground and geo-technical studies to foresee and
estimate the scope, price, time and delivery schedules of the works, i.e.
in such of the works like, dams and major structures of uncertain
foundation data, canals in cutting, tunnels etc
415
- If time or information is insufficient for the bidder, to scrutinize and
check the employer’s requirements and /or for them to carryout designs
and risk assessment studies and preparation of estimates for
submission of their bids in the given time
.
- Where part of the Works is designed and part of construction done by
Employer or other agency
- Where clear site cannot be arranged to the agency to take up contract
In the EPC contract, which would be generally in a design and build

project mode, the client may produce an outline design upon which tenders are
invited. Also the client may call tenders based on a performance specification
and then have no input into the design, other than if variations are instructed.
Payment can be on a lump sum, cost reimbursable basis, or some other

basis, but generally the client would be likely to seek a fixed price, lump sum
agreement where the responsibility for cost control is taken by the contractor.
This gives the client a relatively risk-free arrangement, with one point of
responsibility and cost certainty. They can therefore operate the contract with
the minimum resource.
The clients’ main risk lies in the definition of the specifications upon
which the contract is based. If the specifications are not well developed and
concise the quality and performance of the completed development may be
compromised.
Output-based specification
Output-based specifications define the client's functional requirements

for the proposed project. The output-based specification is particularly
important on public projects as the government preferred procurement routes
(design and build, prime contract and private finance initiative) all involve
appointing an integrated supply team (including designers, contractors and
suppliers) under a single contract to design and construct (and sometimes to
finance, operate and maintain) the project developed. The integrated supply
team is appointed with no design information, but with just the output-based
specification to set out the client's requirements. Once the integrated supply
team has been appointed, the client may find that changing their requirements
can prove expensive.
The output-based specification may be a development of the project

brief, but it is separate from it as it defines only the outputs that are required
from the project (that is, what it will enable the client to do), it does not
attempt to address how those outputs might be achieved. It is considered by
the government that this will get best value from the integrated supply team by
allowing them to adopt innovative solutions to their requirements and reducing
whole-life costs rather than simply developing their pre-conceived solutions.
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In the public sector, the government prefers that tender takes place
after the project brief has been prepared, i.e. before any design studies have
been undertaken. Tenders are based on an output-based specification setting
out only the functional requirements for the project and not prescribing how
those requirements should be achieved.
Performance specifications
Performance (open) specifications describe the result that is required

from particular items and leave it to the contractor or supplier to satisfy that
requirement. In effect it requires the contractor or supplier to complete the
design. The nature of the performance required may be defined by the desired
outcome, or by reference to standards (in this case it is important to ensure that
the standards referred to are up to date, and this can be done by subscribing to
services such as ISI codes).
It is important when defining performance to:
1. Ensure that the performance that has been specified cannot be

achieved without delivering the desired outcome.
2. Ensure the client will be able to test whether the required level
of performance has been achieved (i.e. wherever possible the specification
should be objective not subjective).
The EPC contract specifies the required design and performance

standards and allows the Contractor to design and construct the project using
best practices and innovation to optimise on efficiency and economy as
compared to the rigidity of the item rate contract that relies on a rigid design
provided by the project authorities.
The Contractor also has full freedom to plan the construction schedule
for efficient use of its manpower, equipment and other resources while
payments are linked to specified stages of construction as compared to
payment for individual items or units specified in the item rate contracts.
Awarding contract for a lump sum price ensures predictability and financial
discipline, both for the Contractor and the Authority. Moreover clearly stated
obligations and risks of the respective parties help in achieving timely
completion of the project while minimising disputes.
Design and Construction
The EPC contract specifies the dates on which different sections of the
project land will be handed over to the Contractor. It defines the scope of the
project with precision and predictability to enable the Contractor to determine
its costs and obligations. It also lays down a ceiling of 10 per cent of contract
price to cater for any changes in the scope of the project, the cost of which the
Authority shall bear.
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The Contractor shall carry out survey and investigations and also
develop designs and drawings in conformity with the specifications and
standards laid down in the Agreement, as well as statutory requirements. It
will get these checked by a proof consultant and a safety consultant who are to
be appointed with the approval of the Authority. The design and drawings
would be reviewed by the Authority’s engineer to ensure that they conform to
the scope of the project as well as the prescribed standards and specifications.
The EPC agreement also stipulates provisions for quality control and
assurance.
A provision has to be made for damages which the Contractor shall pay
to the Authority for not achieving the prescribed milestones. The Authority
will pay bonus to the Contractor for completion of the project before the
scheduled completion date.
Technical parameters
Unlike the normal practice of focussing on construction specifications,

the technical parameters proposed in the contract are to be based mainly on
output specifications. Only the core requirements of design, construction and
operation that have a bearing on the quality and safety of the project are to be
specified and enough room is to be left for the Contractor to innovate and add
value.
In sum, the framework focuses on the ‘what’ rather than the ‘how’ in
relation to the works to be delivered by the Contractor. This would provide the
requisite flexibility to the Contractor in evolving and adopting innovative
designs without compromising on quality of the works.
Contract Price
The Contract Price is a fixed lump sum amount for construction of the
project. The Contract Price is subject to adjustment on account of changes in
the relevant price index as well as changes in law or changes in the scope of
the project since the Contractor cannot be expected to bear or manage the risks
arising out of such changes.
Milestone based payments
A simple and rational method for estimating interim payments to the

Contractor has to be provided in the contract. It would ensure that payments
are made for all works conforming to the Agreement and commensurate with
the stages of completion of works. Each item of the project has to be further
sub-divided into stages, and payment to be made for each completed stage of
work.
Contract period
The contract period is normally determined on a project-specific basis

depending on the nature and volume of construction work involved. The
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Contractor shall be liable to damages for any delay beyond the specified date
of completion, subject to the damages not exceeding 10 per cent of the
contract price. However, the Contractor shall be entitled to time extension
arising out of delays on account of change of scope and force majeure or
delays caused by or attributable to the Authority.
Risk allocation
As an underlying principle, risks are to be allocated to the parties that

are best suited to manage them. Project risks have, therefore, been assigned to
the private sector to the extent it is capable of managing them. The transfer of
such risks and responsibilities to the private sector would increase the scope of
innovation leading to efficiencies in costs and services. Accordingly, project
risks such as commercial and technical risks relating to design and
construction have been assigned to the Contractor. The Authority would,
however, be liable to damages for any delays in handing over land, securing
environment clearances or shifting of utilities.
Force majeure
The EPC agreement contains the requisite provisions for dealing with
force majeure events. In particular, it provides protection to the Contractor
against political actions that may have adverse effect on the timely completion
of the project.
Termination
Termination payments are to be quantified precisely. Political, force

majeure and defaults by the Authority would qualify for adequate
compensatory payments to the Contractor and thus guard against any
discriminatory or arbitrary action by the Authority. In the event the Authority
terminates the agreement on account of any of the specified defaults of the
Contractor, the Agreement allows the Authority to forfeit the performance
security and retention money of the Contractor.
Monitoring and supervision
Day-to-day interaction between the Authority and the Contractor has to

be kept to the bare minimum following a ‘hands-off’ approach. Checks and
balances have, however, to be provided for ensuring full accountability of the
Contractor. Monitoring and supervision of construction can be proposed to be
undertaken through an Independent Engineer (a qualified firm) that will be
selected by the Authority through a transparent process. Its independence
would provide added comfort to all stakeholders.
Defects liability period
A defects liability period of two years would generally be specified in

the contract in order to provide additional comfort to the Authority.
419
Miscellaneous
The contract also has to address issues relating to dispute resolution,

suspension of rights, and change in law, insurance and indemnity.
Necessary amendments to Telangana State Detailed Standard

Specification, Telangana State Public Works Department Code, Telangana
State Public Works Account Code and Telangana State Finance Code to suit
EPC contract regulation are already made.
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APPENDIX – XXIX-B
PUBLIC PRIVATE PARTNERSHIP
Introduction
Public Private Partnership (PPP) means an arrangement between

Government or statutory entity or Government owned entity on one side and a
private sector entity on the other, for the provision of public assets and / or
related services for public benefit, through investments being made by and / or
management undertaken by the private sector entity for a specified period of
time, where there is a substantial risk sharing with the private sector and the
private sector receives performance linked payments that conform (or are
benchmarked) to specified, pre-determined and measurable performance
standards.
Development of infrastructure projects by public-private partnership

(PPP) aims at reducing the burden on State resources, by tapping not only the
finances but also the innovativeness, management skills and more efficient
delivery system of the private sector.
In PPP projects there is need for due diligence by the Government

because the projects may involve:
a. Transfer of public assets, including land (e.g. an existing road or
airport facility);
b. Delegation of Governmental authority to collect and appropriate
user charges that are levied by force of law and must therefore be
‘reasonable’;
c. Provision of services to users in a monopoly or semi-monopoly
situation, which imposes a special obligation on the Government
to ensure adequate service quality; and
d. Sharing of risks and contingent liabilities by the Government.
Sectors where PPP models can be used

i. Transportation – roads, bridges, road transport and related areas
ii. Urban infrastructure including :
a. Water supply
b. Sewerage disposal and treatment
c. Urban roads and street lighting
d. Solid waste management
e. Parks
f. Urban mass transit system
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g. Parking facilities, Park and Ride facilities
h. Effluent treatment and related activities
i. Disposal of bio-medical wastes
iii. Industrial estates, industrial parks, modern industrial townships and
special economic zones
iv. Water conservation and management
v. Power sector including power generation and transmission
infrastructure
vi. Food processing and post-harvest facilities like warehousing
facilities and cold chains, and marketing infrastructure for
agricultural produce
vii. Tourism related facilities and infrastructure
viii. Information technology related projects
ix. Infrastructure for giving boost to technical education.
Modes of PPP
(a) Build Operate and Transfer (BOT) Toll Model: This is a

contractual arrangement whereby the concessionaire undertakes the
construction, including financing, of a given infrastructure facility, and the
operation and maintenance thereof. The concessionaire operates the facility
over a fixed term, called the concession period, during which it is allowed to
charge the facility users with appropriate tolls, fee, rentals or other charges not
exceeding those proposed in its bid or as negotiated and incorporated in the
contract to enable the concessionaire to recover its investment, and operating
and maintenance expenses in the project, together with a reasonable rate of
return. At the end of the concession period, the concessionaire transfers the
facility to the government agency. To incentivise early completion, period of
construction is included in the concession period.
(b) BOT-Annuity System: It is a variation of the BOT System. In this,

the concessionaire gets return only in the shape of 'annuity' (which may be
yearly or half-yearly) during the concession period, while the right on toll
revenue belongs to the Government. This option may be used where the
investors are unwilling to assume operating risks. Bidders for the annuity
project quote bids i.e. demanded annuity for pre-determined concession
period; the project can be offered to the investor quoting the lowest annuity
rate. Provision may be made for bonus for early completion of the project as
also reduction in annuity if completion is delayed for reasons other than the
fault of the Government. This system carries low risk for the concessionaire
but could involve heavy pay-outs for the Government.
(c) Hybrid Annuity mode: Under this new model, Government

provides 40% of the project cost during the construction period and the release
of funds is linked to the progress of construction. The private player needs to
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raise the rest 60% in the form of equity and loan. Since the overall
requirement is less, the private bidder needs to put less equity. Similarly, as
the loan requirement is less in comparison to the other modes of PPP, banks
will also be comfortable to lend. Government pays back the rest in
instalments during the entire contract period and it is linked to the
performance of the private player and the asset.
(d) Build Own Operate and Transfer (BOOT) shall mean a project
based on the granting of a concession by a Principal (the Union or
Government or a local authority) to the concessionaire, who is responsible for
the construction, financing, operation and maintenance of a facility over the
period of the concession before finally transferring the facility, at no cost to
the Principal, a fully operational facility. During the concession period the
promoter owns and operates the facility and collects revenue in order to repay
the financing and investment costs, maintain and operate the facility and make
a margin of profit.
(e) Build Own and Operate (BOO) shall mean a contractual

arrangement whereby a concessionaire is authorised to finance, construct, own
operate and maintain an infrastructure or development facility from which the
concessionaire is allowed to recover its total investment, operating and
maintenance costs plus a reasonable return thereon by collecting tolls, fees,
rentals or other charges from facility users.
(f) Build-Lease-and-Transfer (BLT) shall mean a contractual

arrangement whereby a concessionaire is authorised to finance and construct
an infrastructure or development facility and upon its completion turns it over
to the government agency or local government unit concerned on a lease
arrangement for fixed period after which ownership of the facility is
automatically transferred to the government agency or local government unit
concerned.
(g) Build-Transfer-and-Operate (BTO) shall mean a contractual

arrangement whereby the public sector contracts out the building of an
infrastructure facility to a private entity such that the concessionaire builds the
facility on turn-key basis, assuming cost overrun, delay and specified
performance risks. Once the facility is commissioned satisfactorily, title is
transferred to the implementing agency. The private entity however, operates
the facility on behalf of the implementing agency under an agreement.
(h) Design Built Finance Operate (DBFO) shall mean a contractual

arrangement whereby the concessionaire is authorised to detailed design work,
which will reduce time and money required for project preparation. The states
could then bid the project based on the Feasibility Report instead of the
Detailed Project Report. For this, appropriately drafted TOR for Feasibility
Report consultants and also a Manual of Specification and Standard for BOT
Projects needed to be adopted by the States.
(i) Operate-Maintenance-and-Transfer (OMT) Model: This model

is usually used for effective operation of existing facility like highway, water
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supply distribution system, irrigation channel etc., The object of this system is
to maximize the life of public assets, provide quality service and reduce the
burden of maintenance cost on the public exchequer.
(j) Develop-Operate-and-Transfer (DOT) shall mean a contractual

arrangement whereby favourable conditions external to a new infrastructure
project which is to be built by a private concessionaire are integrated into the
arrangement by giving that entity the right to develop adjoining property, and
thus, enjoy some of the benefits the investment creates such as higher property
or rent values.
(k) Lease Management Agreement an agreement whereby the State

Government, the Government agency or the specified agency leases a project
owned by the state Government, the Government agency, or, as the case may
be, the specified government agency to the person who is permitted to operate
and maintain the project for the period specified in the agreement.
(l) Management Agreement is an agreement whereby the State

Government, the Government agency or the specified Government agency
entrusts the operation and management of the project to a person for the period
specified in the agreement on payment of specified consideration. In such
agreement, the State Government, the Government Agency or, as the case may
be, the specified Government agency may charge the user fee and collect the
same either itself or entrust the collection for consideration to any person who
shall after collecting the user fees pay the same to the State Government, the
Government agency or as the case may be, the specified Government agency.
(m) Rehabilitate-Operate-and-Transfer (ROT) shall mean contractual

arrangement whereby an existing facility is turned over to the private sector to
refurbish, operate and maintain for a franchise period, at the expiry of which
the legal title to the facility is turned over to the Government. The term is also
used to describe the purchase of an existing facility from abroad, importing,
refurbishing, erecting and consuming it within the host country.
(n) Service-Contract Agreement shall mean an agreement whereby a

person undertakes to perform the service for the State Government for the
specified period. The State Government shall pay him an amount according to
the agreed Schedule.
(o) Supply, Operate-and –Transfer Agreement shall mean an

agreement whereby a person supply to the state government equipment and
machinery for a project and undertakes to operate the project for a period and
consideration specified in the agreement. During the operation of the project,
he shall undertake to train the employees of the State Government to operate
the project.
Public Private Partnership Approval Committee (PPPAC)
(i) High Level Clearance Authority (HLCA): The High Level

Clearance Authority under the Chairmanship of Chief Minister takes decision
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of all infrastructure projects having investment of over Rs.500 crores to be
undertaken through PPP model. Concerned Minister as a member, Special
Secretary, PPP is the member-convener of HLCA.
(ii) Empowered Committee (EC): EC consisting of group of

Secretaries under the Chairmanship of the Chief Secretary, Government of
Telangana, for facilitating infrastructure development in the State. Special
Secretary, PPP is the member-convener of EC. The other members shall be
the concerned Head of Department, Finance Principal Secretary and two more
Heads of Department from other Engineering departments. It is the nodal
agency to co-ordinate all efforts of the State Government regarding
development of infrastructure sectors, involving private participation and
funding from various sources. Besides other function main functions of EC
are :
a. To deliberate and recommend to HLCA the final bids for
approval of the projects above Rs.500 crores;
b. To sanction PPP projects and approval of concession agreement
for the projects with investment upto Rs.500 crores.
c. To recommend projects for Viability Gap Funding (VGF)
The EC is assisted by a PPP cell in the Finance Department, duly

supported by a Technical wing.
Procurement process
In a typical PPP project, the procurement process normally involves the

following stages:
i. Identification (or selection) of the project and its approval after

obtaining the feasibility report from a reputed consultant;
ii. Bid document;
iii. Evaluation of bids; and
iv. Financial Closure.
i. Identification (or selection) of the project and its approval
The first important step for adopting PPP mode is the identification of
the project which can be considered suitable for private participation. It shall
be desirable that the Public Works Departments constitute for the purpose
departmental committees called 'Standing Committee for PPP'. It will not be
improper to associate with the committee some known experts on the subject,
either private or from other bodies. If the committee, after careful
deliberations, decides a project to be taken on PPP mode, a preliminary report
shall be prepared for approval of the High Level Clearance Committee /
425
Empowered Committee. This preliminary report shall also mention about
approximate cost of the feasibility study.
After approval of this Committee and approval of the competent

authority, the department may go in for feasibility study through a technical
consultant. Financial and legal consultants may also be engaged to provide
special inputs. This study shall determine as to whether the project is
technically feasible and passes the normal economic cost-benefit analysis or
threshold internal rate of return. The feasibility report shall also indicate
estimates of cost, volume of demand, and sensitivity analysis (considering the
scenarios of project, cost going up and the benefits coming down). The study
shall bring out potential, legal and technical issues, extent of land acquisition,
scope of rehabilitation, environmental effect of the project, likely level of user
fee, duration of concession period, public acceptability, and degree of
government support, if any, etc. so that the government can take a decision on
sponsoring the project.
The feasibility report shall be put up to the departmental Standing

Committee, which will study the entire matter and prepare an assessment
report, which should particularly include the proposed PPP mode and
requirement of any Government support. The Standing Committee shall also
find out the approximate cost for taking up the detailed project report. This
report shall be put up for consideration and approval of the High Level
Clearance Committee / Empowered Committee. If so decided, the approval of
the competent authority along with the approval of Finance Department shall
be taken to proceed further in the matter.
Detailed project report may not be necessary and can be left to the
expertise and innovativeness of the concessionaire, in which case the core
requirements of the design, construction, operation and maintenance shall be
specified precisely.
ii. Bid Document
The bidding process for PPP projects is typically divided into two
stages. In the first stage, eligible and prospective bidders are shortlisted. This
stage is generally referred to as Request for Qualification (RFQ) or Expression
of Interest (EoI)). The objective is to short-list eligible bidders for stage two
of the process. In the second and final stage, which is generally referred to as
the Request for Proposal (RFP) or invitation of financial bids, the bidders
engage in a comprehensive scrutiny of the project before submitting their
financial offers.
a. Request for Qualification (RFQ)
The RFQ process should aim at short-listing and pre-qualifying

applicants who will be asked to submit financial bids in the RFP stage. The
objective is to identify credible bidders who have the requisite technical and
financial capacity for undertaking the project. In order to encourage greater
participation from credible domestic and international investors, the RFQ
426
document should not require respondents to incur significant expense in
preparing a response. The information sought for the purposes of pre-
qualification should generally be restricted to technical and financial
capabilities that are relevant to the project. Such information should be
precise and quantified so that the process of short-listing is fair and
transparent, and does not expose the Government to disputes or controversies.
b. Request for Proposal (RFP)
The RFP process is aimed at obtaining financial offers from pre-

qualified bidders after the RFQ stage. The information sought in the RFP
would normally be restricted to financial offers only. The bidding parameter
would be decided keeping in view the nature of the project and its revenue
streams.
The RFP document should be simple and transparent whereby only a

financial bid would be invited. The detailed terms of the project would have
to be specified in the Concession Agreement / Power Purchase Agreement
(PPA) that should form an integral part of the Bid Documents. The contents of
the Concession Agreement / PPA would constitute the bid conditions and
would, therefore, be binding. As such, much effort and expertise would be
required in drafting the Concession Agreement / PPA. A Feasibility Report
would also be provided to the bidders but this would only be for their
assistance, and its contents would not be binding.
iii. Evaluation of Bids
The concession period and other terms of the project shall be pre-
determined and clearly specified in the Concession Agreement / PPA. The
financial offer would constitute the sole criteria for selection of a bidder and
the project would be awarded to the bidder quoting the lowest / highest bid on
the final decision of the High Level Clearance Committee / Empowered
Committee of Telangana State.
In respect of infrastructure project, a Model Concession Agreement

(MCA) issued by the Planning Commission, Government of India shall be
followed.
iv. Financial Closure
Financial closure is the event (and also date) of completing financial

agreements whereby the concessionaire has access to the funds/ financial
assistance committed in the financial documents/agreements, and copies of
these agreements have been supplied to the Government. It signifies the start
of the concession period, where applicable. The agreement shall clearly
stipulate a definite date by which the concessionaire shall achieve financial
close. Provision may be made for limited extension on payment of specified
penalty for each day of delay. Sometimes, it is advantageous, and as a further
safeguard, to stipulate the furnishing of 'financial close bank guarantee' by the
concessionaire, which will be in addition to performance bank guarantee.
427
Failure to adhere to achieve financial close even by the extended date shall be
ground for termination, with such consequences as spelt out in the agreement,
which may include forfeiture of bid security and also financial close bank
guarantee, if so provided.
Independent Consultant
In all PPP models, the potential bidders have more confidence if an

independent consultant is appointed. The methodology of his appointment,
terms and conditions, role and responsibilities shall be clearly laid down in the
agreement. The independent consultant shall be available during the (i)
development phase (from date of agreement to date of financial close) (ii)
construction phase and (iii) operation and maintenance phase. He shall
discharge all the functions enjoined upon him under the agreement in different
phases.
Monitoring of Construction
During the construction period, the work shall be inspected and

monitored by the concessionaire and the independent consultant in the manner
specified in the agreement, regarding the physical progress and conformance
to standards and specifications. Upon recommendation by the independent
consultant, the department may by notice require the concessionaire to
suspend works if they pose threat to safety and, if required, remedy any unsafe
or defective work of which the cost will be borne by him if he is found in
breach; otherwise, it will be borne by the department.
Change of Scope
To cover the contingency of modification of works and services,

provision shall be made in the agreement for change of scope. The procedure
for issue of notice to the concessionaire for change of scope, the information
to be furnished by him in response, determination of cost and time for
implementation, the component of cost to be absorbed by him and that to be
borne by the department, method of payment of the cost of change to him in
respect of his share etc., shall be clearly laid down in the agreement. However,
the need of such changes shall be kept to the absolute minimum by due
advance diligence in order to avoid disputes and claims.
The department may, after giving the prescribed notice to the

concessionaire and considering his reply thereto, award such works and
services to any person on the basis of open competitive bidding, provided the
concessionaire has the option to match the first ranked bids in terms of the
selection criteria.
If there is reduction in the scope of the work or the concessionaire fails

to complete any work, the department may require him to pay such percentage
of the cost as saved by him as specified in the agreement.
Operation and Maintenance
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During the operation period, the concessionaire shall operate and
maintain the project facility in accordance with the agreement either itself or
through the O&M contractor as per provisions of the agreement, applicable
laws, applicable permits and conform to good industry practice. Maintenance
requirements to meet the desired level of service shall be set down in the
schedule to the agreement. The concessionaire shall prepare the required
documents like Maintenance Manual, Safety Manual and the Maintenance
Programme, which shall be reviewed and approved by the independent
consultant. Failure to meet the maintenance and safety requirements shall
entitle the department to recover damages as stipulated in the agreement and to
terminate the agreement.
Completion Certificate
The agreement shall lay down the methodology for issue of completion
certificate. Usually, the authority to issue completion certificate is with the
independent consultant. It shall, however, be ensured that independent
consultant gives certificate after due checking and successful completion of all
tests and obtaining prior approval of the department.
Usually, the PPP agreements provide for issue of a provisional

certificate. This certificate shall be issued if there are only some minor
incomplete works of such a nature as do not stand against the safe and reliable
commercial use of the project. Such a provisional certificate shall have
appended with it a Punch List of outstanding items, jointly signed by the
independent consultant and the concessionaire, clearly stipulating the time for
their completion. The department shall ensure that all such incomplete works
are duly completed. For any delay, other than for reasons attributable to the
Government or force majeure, the Government shall be entitled to recover
from the concessionaire damages for each day of delay at the stipulated rates,
until all items are satisfactorily completed. Subject to payment of such
damages, the time of completion of the Punch List items may be suitably
enlarged. Failure by the concessionaire to complete the Punch List items even
by the extended time shall entitle the department to take action as specified in
the agreement.
Commercial Operation Start Date (COD)
Commercial operation date can be declare though some of the

outstanding items mentioned in the punch list which are non prominent in
respect of safety are not attended. A time of 90 to 120 days can be granted to
attend the unattended items depending on the size of the project.
Project Handover and Defects Liability Period
Upon the expiry of the concession period, the concessionaire shall

hand over vacant and peaceful possession of the project assets and project site
at no cost to the Government. The handing over process shall be initiated at
least 12 months before the actual date of expiry of concession period.
429
Independent consultant and the concessionaire shall carry out a joint
inspection and prepare a list of works/jobs/additions/alterations required to
bring the project to the required level of service.
Termination
If a party commits a default as specified in the agreement, the other

party is entitled to terminate the agreement by following the procedure
prescribed. Termination payment to the concessionaire, rights and obligations
of the parties, option of substitution and its acceptance, divestment of rights
and interests by the concessionaire etc., shall be as laid down in the agreement.
Dispute Resolution
It shall be proper that the agreement clearly provides the methodology

for resolutions of the disputes arising out of the same. Usually, the agreement
provides that in the first instance, the dispute shall be referred to the
independent consultant, who shall mediate and assist the parties in arriving at
an amicable settlement. If mediation is not successful, the dispute shall be
referred to the Standing Committee of the department. Chairman of the Board
of Directors of the concessionaire company firm may be asked to join. Failing
resolution, the dispute shall be decided by arbitration as provided in the
agreement, subject to the Arbitration and Conciliation Act, 1996 and amended
from time to time.
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APPENDIX – XXX-A
REGISTRATION OF CONTRACTORS
(1) REGISTRATION:
(a) The contractors registered will be called as contractors of all

Engineering Departments of Telangana State Government.
(b) The registration of the contractors will be done in the following

categories;
(i) Civil contractors (of all public works departments)
(ii) Plumbing and Sanitary works
(iii) Electrical
(iv) Furniture and Office automation equipment
(v) Transport
(vi) Fire Fighting Services
(vii) Fabrication and Erection of structural steel.
(c) Registration of contractors in each category will be done in the

following classes separately under each one or more of the classes as they may
desire.
(i) Special Class
(ii) Class I
(iii) Class II
(iv) Class III
(v) Class IV
(vi) Class V
(d) The contractors of Special Class, Class I, Class II and Class III are
eligible to take up the works throughout the State. The contractors of Class IV and
Class V can tender for works only within the District where registration is done.
(e) Procedure for registration : The contractor shall submit an application

in the proforma given in the Annexure-II to the concerned authority together with
necessary documents in support of his application (as mentioned below). The
authority competent to register the contractor in the concerned class will take
action to verify the credentials and antecedents of the contractor and issue suitable
order registering the contractor. Before registering in any class or category the
contractor shall be asked to sign in the code of conduct which shall be appended
to the divisional copy of the TSDSS. A draft form for issuing orders of
registration to be adopted by the registering authority is given in Annexure-III.
(f) The following documents shall be submitted along with the

application seeking registration as a contractor in a particular class or category.
431
(i) Application form (in the proforma prescribed in the Annexure – II
with Rs. 10/- court fee stamp, affixed thereon).
(ii) Proof of payment of registration fees as per Annexure-I.
(iii) Solvency Certificate :
(a) The Solvency Certificate for the amounts shown under item
(IV) of the Annexure-I shall be obtained from a Scheduled
bank /Nationalized bank in the proforma given in the
Annexure(IV).
(b) The Solvency Certificate shall be valid for a period of one year
from the date of their issue.
(c) The minimum solvency for registering various classes of
contractors is fixed as 10% of the minimum monetary limit of
that class. This will apply to all future registrations and renewal
of registrations by existing contractors.
(iv) Certificate of past experience :
(a) For civil category : Certificate of financial turnover in civil
Engineering works in any one year during last ten (10)
financial years duly certified by the Chartered Accountants as
filed in their Income Tax (IT) Returns along with list of Civil
Engineering works executed during the relevant financial
year(s).
(b) A list of works executed by the contractor during the past five
(5)years duly certified by the concerned departmental Engineer
of the rank of an Executive Engineer or equivalent officer and
countersigned by the concerned Superintending Engineer or
equivalent officer in respect of all other categories (except
Civil category).
(v) Latest Income Tax return : The names of the companies/firms/
individuals shall be registered and included in the approved list of
contractors only when they produce the latest income tax returns in
the form approved by the Income Tax authorities. No exemption
from this requirement shall be granted even to the Cooperative
Societies. Further the firms / individuals shall be registered under
VAT registration and clearance certificates shall be produced.
(vi) Copy of the partnership deed, Proof of Firm’s registration, Form-A,
in the case partnership firms.
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(vii) Copy of the Memorandum & Articles of Association, Registration
with Registrar of Companies, Supporting Form-32/12 /List of
Signatories in the case of Companies.
(viii) A copy of the Engineering Degree in the case of employed
Engineering Graduates.
(ix) In case of Electrical category registration(s), valid Electrical License
issued by the Office of the Chief Electrical Inspector, Government
of Telangana should be furnished.
(x) In case of Plumbing & Sanitary works category registration(s), the
Contractor shall have Plumbing License or atleast have a Licensed
Plumber engaged in his employment.
(xi) In case of Transport category registration(s), the Contractor should
submit proof of owning suitable capacity of Transport Vehicle.
(xii) Affidavit /Undertaking on Rs.100/- Non-judicial Stamp paper
solemnly affirming that the Contractor (individual/partnership
firm/Company) that they have not been blacklisted, that they do not
possess any other registration in the same class either as an
individual / partner in a partnership firm / Director in a Company,
do not have any Criminal cases pending against them.
(g) Rules for registration :

(i) The registration of contractor in any class once done shall be in
force only for five (5) years in that particular class. The
contractor shall register himself afresh every five (5) years
thereafter.
(ii) The cases for firms or companies, though newly formed may be
considered provided concerned firms or companies have
recruited or already consist of highly skilled professional
Engineers and experts, in their organisation.
(iii) A Contractor can register his name in more than one category.
(iv) The contractor shall not apply for registration in his name and
also as a Partner in any partnership firm / Director in any
company in the same class or category at a time.
(v) Contractors of other States shall get themselves registered in this
State before offering their tender for works in this State.
(vi) The particulars furnished by the Contractor for registration as
above are to be verified by the officers concerned who are
recommending for registration.
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(vii) a) Application of the contractors for registration in Special Class
may be recommended by the Engineer-in-Chief duly
processing in all respects and submit to Commissioner, COT
for placing them before the Committee of ENCs for its
consideration and decision.
b) Applications of the contractors for registration in Class–I
may be recommended by the Engineer-in-Chief/Chief
Engineers duly processing in all respects and submit to
Commissioner, COT for placing them before the Committee
of ENCs for its consideration and decision.
(viii) The contractor already registered in a particular class can form
partnership firms in the same class and category only by a
separate registration foregoing his individual registration.
(ix) In case of partnership firms, any changes in the partners/ name
of the firm if any, which are registered as contractors shall
intimate the changes to the registering authority within one
month of such changes along with Revised Partnership deed,
Form-A issued by Registrar of Firms concerned, fresh Solvency
certificate after changes. Failure to notify the changes to the
Registering authority within one month of such change will
entail the firm to forfeit registration and further the firms will be
debarred from tendering for works.
(x) The companies shall inform the Change of directors, if any, to
the Registering Authority for information duly furnishing i) an
affidavit on Rs.100/- Non judicial stamp paper (Notary)
declaring that the incoming director/ directors do not have any
other Contractor Registration either individual or a partner in a
firm or as a director in any other Company, ii) Self declaration /
Affidavit on Rs.100/- Non judicial stamp paper (Notary) stating
that they have not been blacklisted and do not have any cases
pending against them. The original Registration proceedings
issued will holds good for its validity period.
(xi) The applicant is required to furnish the following certificate.
Certified that "I/We will employ qualified technical personnel
with suitable complimentary staff to meet the requirements of
the works as specified in the Tender documents".
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(xii) If any applicant seeking registration, submits false/fraudulent
certificates for any Class /category with any Registering
Authority, he will not be eligible for applying for (24) months.
(2) The Registration of contractors shall be done as detailed as per

Annexure-I by the following Committee(s).
S.No Class of Contractors Registration Committee(s)
(1) (2) (3)
(1) Special class Committee constituting of Engineers-in-
Chief and the Commissioner, COT.
(2) Class -I Committee constituting of Engineers-in-

Chief and the Commissioner, COT
(3) Class – II Committee consisting of the Chief

Engineer concerned and another Chief
Engineer of the same or other
Department and Member, COT
(4) Class-III District Level Committee comprising the

Superintending Engineers available in
the district and a representative of the
COT
(5) Class-IV District Level Committee comprising the

Superintending Engineers available in
the district and a representative of the
COT.
(6) Class - V Executive Engineer of the Division
concerned
(3) RULES FOR RENEWAL OF EXISTING REGISTRATION
a) The existing contractors have to apply for renewal within 3 months

before the date of expiry of the existing registration. Suitable instructions may be
given to all the Registering Authorities viz: I&CAD Dept, R&B Dept, PH Dept,
RWS Dept, Panchayat Raj Dept & T.W Dept etc; to complete the registration
process within 3 months.
b) Application for renewal is to be submitted as per Annexure-II with all

relevant documents.
c) Within (10) days of receipt of application, preliminary scrutiny of the

application will be done. If any deficiency is found the entire application will be
returned to the applicant, forfeiting the registration/processing fee duly indicating
the short comings. If no intimation is given to the applicant within (10) days, it
will be deemed that the all the required documents have been submitted and the
application will be processed. The dept., cannot claim insufficiency of
435
information at a later date, except for the incorrectness of the information
furnished or due to changes/amendments in the procedures of registration.
d) The applicant has to apply, de-novo in full shape, with all the required
information/ documents along with registration processing fee for the 2nd time
also. If the applicant applies with insufficient information for the 2nd time also,
the application will be returned to the applicant, duly forfeiting the registration fee
paid and the agency will not be permitted to apply for registration for atleast for
1(one) year from date of such return. All the registration authorities will be
intimated the same, with a request not to entertain the application(s) till the
cooling period is over.
e) The existing practice of verification of documents furnished by the

applicants may be continued.
(4) DEMOTION OF CONTRACTORS :
(a) The registering authority may demote a contractor to a lower class if

he:
i) fails to execute contract or executes it unsatisfactorily or
proved to be responsible for constructional defects (or)
ii) has no longer adequate equipment, technical personnel or
financial resources,(or)
iii) violates any important conditions of contract,
iv) is responsible for any other matter which may justify his
demotion to a lower class,
v) is litigious by nature.
(b) The fact of and the reasons for demotion shall be communicated and
two week’s time shall be given to the contractor to offer his explanation before
demoting him.
(c) Copies of the order together with a memorandum containing reasons

for demotion should be forwarded to the Government through the concerned
Chief Engineer and to the Engineer-in-Chief.
(d) In case of contractor registered for more than one category or work
(viz., Civil, Plumbing and Sanitary works, Electrical, Furniture and Office
automation equipment, Transport, Fire Fighting Services and Fabrication and
Erection of Structural Steel), the order regarding demotion would apply only to
one category unless otherwise stated in orders.
(5) SUSPENSION OF BUSINESS :
(a) Suspension of business with a contractor may be ordered by the

Registering Authority for any indefinite period pending full enquiry into the
allegations, the Registering Authority is prima facie of the view that the contractor
is guilty of an offence in relation to the business dealings which if established
436
would result in his removal, black listing and it is not desirable to continue
business with the contractor.
(b) The reasons for suspension of business shall be intimated to the

contractor and two week’s time shall be given to him to offer his explanation. If
the explanation is not satisfactory, action may be initiated for suspension of
business.
(c) Copies of the orders together with a memorandum containing reasons

thereof should be forwarded to the Government through the concerned Chief
Engineer and Engineer-in-Chief.
(d) Suspension of business with the contractor for a specific period may
be ordered by the Registering Authority when the contractor is responsible for
minor technical offence(s) or when he fails to furnish the copy of latest Income
Tax Clearance return submitted along with proof of receipt. In such a case the
fact of the suspension, should be communicated to the contractor giving reasons
for the same. This action need not be reported to the Government.
(6) REMOVAL FROM THE APPROVED LIST :
(a) Registering Authority may remove the name of a contractor from

approved list, if the contractor
i) has on more than one occasion failed to execute a contract or
has executed it unsatisfactorily, (or)
ii) fails to abide by the conditions of registration or is found to
have given false particulars or information at the time of
registration,
iii) If any applicant seeking registration, submits false/fraudulent
certificates for any Class /category with any Registering
Authority, will entail removal of contractors name from the
approved list of Registered Contractors for any Class /
category with any other registering authority, if he is already
registered as a Contractor, Further the contractor is not eligible
for applying for (24) months from the date of removal; or
iv) persistently violates any important condition(s) of the
contract, (or)
v) is proved to be responsible for construction defects in a
number of cases; (or)
vi) is declared or in the process of being declared bankrupt,
insolvent, wound up, dissolved or partitioned, (or)
vii) persistently violates the labour regulations and rules;
(b) The reasons for removal from the approved list shall be intimated to
the contractor and two week’s time shall be given to him to offer his explanation.
437
If the explanation is not satisfactory action may be taken to remove the
contractor from the approved list. The EMD shall also be forfeited.
(c) Copies of orders together with a memorandum containing reasons

therefor should be forwarded by the Registering Authority to the Government
through concerned Engineer-in-Chief and the Chief Engineer.
(d) In respect of contractors registered for various categories of work

(Civil, Plumbing and Sanitary works, Electrical, Furniture and Office automation
equipment, Transport, Fire Fighting Services and Fabrication and Erection of
Structural Steel) orders regarding the removal should apply only to the particular
category unless otherwise stated.
(7) BLACK LISTING :
Only the Administrative Department will black list the contractor
(a) The Head of the Department (Engineer-in-Chief / Chief Engineer)

may blacklist a contractor with the approval of Government, where:
(i) There are sufficient and strong reasons to believe that the contractor
or his employee has been guilty of malpractices such as irregular
practices including formation of ring, bribery, corruption, and fraud
including substitution and in tenders smuggling, pilfering of
unauthorised use of disposal of Government materials issued for
specific work.
(ii) A contractor continuously refuses to pay Government dues without
showing adequate reasons.
(iii) A contractor or his partner or his representative has been convicted
by a court of law for offence involving moral turpitude in relation to
business dealing(s).
(iv) Security consideration including suspected disloyalty to the State so
warrant.
(v) The EMD shall also be forfeited.
(b) Contractor should be given an opportunity of two week’s time for

offering his explanation on the proposal to black list him before taking final
decision.
(c) Copies of such orders together with the reasons for the action taken
and also the names of the partners and the list of allied concerned coming within
the effective influence of the blacklisted contractors will be forwarded to the
Secretary of the concerned Administrative Department who will in turn intimate
to the other Departments in the Government for ordering immediate cessation of
all future business with the contractor.
(d) Decision for black listing of a contractor under sub-para 5(a) (iii) will
be, taken by the concerned Administrative Department and communicated to the
438
concerned Engineer-in-Chief/Chief Engineer giving reasons for blacklisting the
contractor as also the names of all the partners of the contractor and allied
concerned coming within the effective influence of the black listed contractor.
Blacklisting orders would however be issued by the Engineer-in-Chief/Chief
Engineer. The Engineer-in-Chief/Chief Engineer shall intimate the reasons for
blacklisting of the contractor concerned.
(e) Action for blacklisting a contractor should be taken only where it is

established that the offence was committed in order to secure advantage to the
contractor and not where the object may be to secure advantage to any employee
or representative of the contractor personally.
(f) Care should be taken to see that the contractor blacklisted does not
transact business with Government under different name or title.
(g) The Administrative Department in the Government while examining

any case of blacklisting of a contractor may refer doubtful marginal cases for
advice to the Law Department wherever justified necessary.
(h) Once the blacklisting orders are issued they should ordinarily not be
revoked unless:-
(i) On review the Government is of the opinion that the punishment
already undergone is adequate in the circumstances of the case.
(ii) In respect of the same offence, the accused has been honorably
acquitted by a court of law.
(iii) The Engineer-in-Chief/Chief Engineer shall be responsible for
keeping up to date list of black listed contractors (including those
black listed at the instance of the Government) and circulate the list
periodically to the Engineer-in-Chief/Chief Engineer of all the
Engineering Departments. The Engineer-in-Chief/Chief Engineer
will also circulate every quarter a list of additions and revocations
during the previous quarter.
(8) RESTORATION:
Upgrading a demoted contractor, revoking the suspension of business,

restoring registration, withdrawal of blacklisting etc., may be considered at an
appropriate time on the merits of each case by the authority who has passed the
original orders. Copies of restoration orders should also be furnished to the
concerned Administrative Department of the Government.
439
ANNEXURE – I
Statement Showing………………
I) Monetary limits upto which the Contractors are qualified to tender

II) Registration fees payable
III) Authority for Registration
IV) Amount for which solvency certificate is to be produced
V) Certificate of past experience
VI) Other requirements
DESCRIPTION
S.No. SPL.CLASS CLASS I CLASS II CLASS III CLASS IV CLASS V REMARKS
OF ITEM
1 2 3 4 5 6 7 8 9
I MONETARY LIMITS UPTO WHICH CONTRACTORS ARE QUALIFIED TO TENDER
I i) Civil Upto any Upto Rs.30 Upto Rs.10 Upto Rs.4 Upto Rs.1 Upto Rs.50
amount Crores Crores Crores Crore Lakhs
ii) Plumbing & Not Upto any Upto Rs.50 Upto Rs.20 Not Not
Sanitary Works applicable amount Lakhs Lakhs applicable. applicable.
iii) Electrical Not Upto any Upto Rs. 50 Upto Rs.20 Not Not
applicable amount Lakhs Lakhs applicable applicable
iv) Furniture & Not Upto any Upto Rs. 50 Upto Rs.20 Not Not
Office Automation applicable amount Lakhs Lakhs applicable applicable
Equipment
v) Transport Not Upto any Upto Rs. 100 Upto Rs.20 Not Not
applicable amount Lakhs Lakhs applicable applicable
440
vi)Fire Fighting Not Upto any Upto Rs.100 Upto Rs.20 Not Not
services applicable amount lakhs lakhs applicable applicable
vii) Fabrication Upto any Upto Rs.300 Upto Rs.100 Upto Rs.20 Not Not
and Erection of amount Lakhs Lakhs Lakhs applicable applicable
structural steel
II Registration fee Rs.30,000/- Rs.20,000/- Rs. 10,000/- Rs. 6,000/- Rs. 5,000/- Rs. 5,000/-
Note:-
(i) The following instructions shall be followed while making payment of the Registration Fees.
(ii) The Registration fees shall be paid through challan in any Government Treasury or Demand Draft (Crossed)
obtained from a Scheduled Bank/Nationalised Bank.
(iii) The particulars of Head of Account to which the Registration fee is debitable shall be obtained from the Local
Departmental Officers.
(iv) The Registration fee shall be remitted in the form of Challan or Demand Draft /Bankers Cheque in favour of
PAO / APAO concerned.
III Authority for Committee Committee Committee District Level District Executive Remarks
registration: constituting constituting of consisting of the Committee Level Engineer of
of Engineers-in- Chief Engineer comprising Committe the
Engineers- Chief and the concerned and the e Division
in-Chief Commissioner, another Chief Superintendin comprisin concerned
and the COT Engineer of the g Engineers g the
Commissio same or other available in Superinten
ner, COT. Department and the district ding
Member, COT and a Engineers
representative available
of the COT in the
district
and a
representat
ive of the
COT.
IV AMOUNT FOR WHICH SOLVENCY CERTIFICATE IS TO BE PRODUCED
i) Civil Rs.600 Rs. 300 Lakhs Rs. 100 Lakhs Rs. 40 Lakhs Rs. 10 Rs. 5 lakhs
441
Lakhs Lakhs
ii) Plumbing & -- Rs.15 Lakhs Rs.5 Lakhs Rs.2 Lakhs -- --
Sanitary Works
iii) Electrical -- Rs.15 Lakhs Rs.5 Lakhs Rs.2 Lakhs -- --
iv) Furniture & Office -- Rs.15 lakhs Rs.5 Lakhs Rs.2 Lakhs -- --
Automation
Equipment
v) Transport -- Rs. 30 Lakhs Rs. 10 Lakhs Rs.2 Lakhs -- --
vi) Fire Fighting -- Rs.30 Lakhs Rs.10 Lakhs Rs.2 Lakhs -- --
services
vii) Fabrication & Rs. Rs. 30 Lakhs Rs. 10 Lakhs Rs.2 Lakhs -- --
Erection of 100Lakhs
Structural steel
Note : Solvency Certificate issued by the Scheduled Bank in the prescribed proforma are only considered for obtaining registration in
Government of Telangana. The solvency certificate shall be valid for a period of one year from the date of their issue.
V CERTIFICATE OF PAST EXPERIENCE
Certificate of financial turnover in Civil Engineering works in any one year during the last ten (10) financial years duly certified by
Chartered Accountants as filed in their IT returns. (Group of works) (G.O.Ms.No.66, I&CAD (Reforms) Dept., dt.20-4-2015)
(i) Civil Rs.250 Rs.50 Lakhs Rs.20 Lakhs Rs.10 Lakhs Rs.4 No
Lakhs Lakhs monetary
limits for
past
experience
is
Prescribed
for Class V
but the
applicant
should have
functioned
as an agent
or an
employee
under
442
Registered
Class I
contractor
certificate
to that
extent
should be
produced.
Value of group of works to have been executed in any one year during last 5 financial years. (G.O.Ms.No.130, I&CAD (Reforms)
Dept., dt.22-5-2007.)
(ii) Plumbing & -- Rs. 15 Lakhs Rs. 5 Lakhs -- -- No
Sanitary Works monetary
limits for
past
experience
is
Prescribed
for Class V
but the
applicant
should have
functioned
as an agent
or an
employee
under
Registered
Class I
contractor
certificate
to that
extent
should be
produced.
443
iii) Electrical -- Rs. 15 Lakhs Rs.5 Lakhs -- --
iv) Furniture & Office -- Rs. 15 Lakhs Rs.5 Lakhs -- --

Automation
Equipment
v) Transport -- Rs. 30 Lakhs Rs. 10 Lakhs -- --
vi) Fire Fighting -- Rs. 30 Lakhs Rs. 10 Lakhs -- --
services
vii) Fabrication and Rs.100 Rs.30 Lakhs Rs.10 Lakhs -- --
Erection of Lakhs
Structural Steel
Certificate of financial turnover in Civil Engineering works in any one year during the last ten (10) financial years duly certified by
Chartered Accountant as filed in their IT returns. (Single work) (G.O.Ms.No.66, I&CAD (Reforms) dept., dt.20-4-2015)
i) Civil Rs.250 Rs.50 Lakhs Rs.20 Lakhs Rs.10 Lakhs Rs.4 No
Lakhs Lakhs monetary
limits for
past
experience
is
Prescribed
for Class V
but the
applicant
should have
functioned
as an agent
or an
employee
under
Registered
Class I
contractor
certificate
444
to that
extent
should be
produced.
Value of single work to have been executed in any one year during the last 5 financial years.
ii) Plumbing & -- Rs. 7.50 Lakhs Rs.2.50 Lakhs -- --
Sanitary Works
iii) Electrical -- Rs. 7.50 Lakhs Rs.2.50 Lakhs -- --
iv) Furniture & Office -- Rs. 7.50 Lakhs Rs.2.50 Lakhs -- --
Automation
Equipment
v) Transport -- Rs. 15 Lakhs Rs.5 Lakhs -- --
vi) Fire Fighting -- Rs.15 Lakhs Rs.5 Lakhs -- --
services
vii) Fabrication and Rs. 50 Rs. 15 Lakhs Rs. 5 Lakhs -- --
Erection of Lakhs
Structural Steel
VI Other Requirements
i) Civil Contractor ----- Nil -----
ii) Plumbing & The Contractor shall have plumbing license or at least have a licensed plumber engaged in his
Sanitary Works employment.
Contractors
iii) Electrical The contractor himself shall have a valid Electrical License or have a licensed electrician
Contractors engaged in his employment.
iv) Furniture & Office ----- Nil -----
Automation
Equipment
Contractors
v) Transport Contractors
The Transport comprises of conveyance of construction materials etc. The Class.III contractors shall possess atleast
one Transport Vehicle of suitable capacity of carrying long structures (10 MTs or more) in his name as per the
Registration book. The Class.II contractors shall possess three such vehicles in his name. Class.I contractor shall
possess five such vehicles in his name.
445
Fire Fighting
vi) ----- Nil -----
services
vii) Fabrication and Erection of Structural Steel Contractors
The Class III Contractor shall be capable of acquiring or commandeering basic lifting tackles such as tripods, sheaves
and pulleys. The Class II contract shall also be capable of acquiring or commending winches of suitable capacity and
single derrick of 20 ft., lift besides the capacity mentioned for class III above. The Class I contractor shall be capable
of acquiring or commandeering all the requirements mentioned for Class. II contractor and in addition he must be
capable of acquiring or commandeering a welding set of suitable capacity and the services of one qualified welder
must be made available. The Special Class contractor shall also acquire suitable hydraulic jacks, sleepers, Mobile
crane of 15 to 20 tons capacity. The contractor must have been the partner or a Director of Registered structural
factory within the meaning of Factory Act, 1948.
446
ANNEXURE – II
FORM OF APPLICATION FOR REGISTRATION OF CONTRACTORS IN CIVIL /
PLUMBING & SANITARY WORKS / ELECTRICAL / FURNITURE & OFFICE
AUTOMATION EQUIPMENT / TRANSPORT / FIRE FIGHTING SERVICES / FABRICATION
AND ERECTION OF STRUCTURAL STEEL / CONTRACTORS
TO
THE ENGINEER–IN–CHIEF / CHIEF ENGINEER/
SUPERINTENDING ENGINEER/EXECUTIVE ENGINEER,
___________________ DEPARTMENT
Sir,
Sub : Contractor – ………. Dept – Application for registration as
Special Class/ Class – I / II/III/IV/V Contractor – submitted.
I, Sri …………………………………….………….. Managing partner

of M/s. …………………………………………………………Engineers
(in the case or firm) and
Contractors, PWD, Resident ……………. Village …….……. Mandal

……………. District ………….……… a Registered Class …….……
Contractor………………of Govt. / Corporation etc., request you to kindly
register my name / our firm as ……………………………class Contractor in
the category of Civil / Plumbing & Sanitary Works / Electrical / Furniture &
Office Automation Equipment/ Transport / Fire Fighting Services /Fabrication
and erection of structural steel / Contractors and communicate orders.
2. In this connection, I enclose the following prescribed documents for

your information
i) Treasury Challan /DD No…………………….Dated:……………for
Rs…………………….. creditable to the EE, ..………………….
Division / PAO ……..………….. towards Registration fees.
ii) Solvency certificate issued by Scheduled/Nationalised Bank for
Rs…………………. (The solvency certificate shall be not more than
one year old).
iii) The certificate of financial turn over in civil engineering works for
Civil category in any one year during the last 10 financial years duly
certified by the Chartered Accountants as filed in their income tax
returns / Past experience certificates issued by EE or equivalent and
countersigned by the SE or equivalent for other categories.
iv) VAT registration and Latest VAT Clearance certificate, PAN Card &
Latest IT Returns
v) Certified copy of the partnership deed, Form-C, Form-A (in the case
of firm).
vi) Copy of Memorandum & Articles of Association, Form.32/12, Proof
of Registration of Company (in case of companies).
vii) Copy of the Engineering degree certificate issued by the Recognized
University (in the case of Engineering Degree holders seeking
Registration).
viii) Affidavit/Undertaking on Rs.100/- Non-judicial stamp paper towards
No Blacklisting/No Criminal cases/No other Registration etc.
447
3. I enclose a certificate to the effect whether the applicant o any of the
partner or share holders or any of the personnel working under the applicant
is / are dismissed Government servants)
4. I certified that I would not get myself registered under more than
one name.
5. I will get my registration renewed within 5 years from the date of

Registration
Signature of Contractor
448
ANNEXURE – III
Government of Telangana
………………….. Department
Office of the ………………
……………………………..
Proc.Rc.No……………………………………………dt………………………
Present Committee: 1) …………(name) ………..(designation)

2)
…
Sub: ……… Department – Registration as Contractor by Committee of
…………………. Under Special Class/ Class.I/II/III/IV/V in the
category of ……………. – Orders Issued.
Ref: 1) xxx.
2) …..
3) Commr, COT Lr.No……, dt……. communicating Minutes of
…… (1st/2nd…..) Committee of ENC’s meeting held on ……
***
…………………. (Name of the contractor/firm/company/proprietary

concern), a registered ……(lower) class contractor with Regn
No………………… vide Proc. No.,…… dt……. and its validity is up to
……………., Sri ………………….. Proprietor / Managing Partner /
Managing Director of …………………………… has applied for registration
under Special Class/ Class – I/II/III/IV/V in the category of ………………
vide reference ………. cited.
2) The Committee of ………..……… in its ……(1st/2nd…..) meeting

held on ………….. examined the application received from Sri ………./ M/s
…………….……… for registration in Special Class/ Class.I/II/III/IV/V in the
category of ………………, and approved at Sl.No………. of Minutes of
meeting dt……………... communicated vide reference …………..….. cited,
for registration in Class………..…… (……………..category) for all branches
of Engineering Departments of the State Government subject to certain
conditions.
3) Accordingly, the name of the following individual/firm/company is

registered as follows:-
S Name and addresses of Name of the Registered Class & Registration

No. the registered Contractor Category No., assigned
contractor including
all partners/
Directors, if
any.
449
1 Sri / M/s ………….. Name Special Class (...) ……….(as
Individual/ Class I (…….). assigned by
Address:…………. Proprietor Class II(…….). the
…………………….. (with Class III (…….). registering
……………………. fathers Class IV (……). authority in
…………………….. name) Class V (…….). the minutes
Phone:……….. of meeting).
Firm No………./CIN All
No……….. Managing
PAN: Partners &
VAT Regn No………. Partners
All
Managing
Directors &
Directors.
4) The above contractor is qualified to tender for value of works

costing Rs………………… lakhs, in all branches of Engineering Departments
of the State Government, subject to the following conditions.
a) This registration will be valid up to 5 (five) years from the

date/renewal of registration. The Registration authority reserves the right to
cancel or demote or review the registration ordered, without notice and
without assigning any reasons.
b) Application for renewal of registration if desired, in full shape shall

be submitted to the concerned Registering authority, (3) three months in
advance to the date of completion of 5 years / expiry of the validity of this
registration, as the case may be. Failure to furnish the application in full
shape and well within the time stipulated, does not confer any right to the
applicant for registration and resulting delay / consequences etc, if any, the
Registering Authority shall not be held responsible.
c) The contractor registered in ……….Class… (………….category)

can also tender for works falling under lower classes in the said category.
d) The assets, liabilities, works and experiences etc, of Sri

…………./M/s……………… shall stand transferred to the firm/ company
………………. (now registered), duly cancelling all the previous registrations.
e) (In case of partnership firms) Any changes in the partners/ name of

the firm if any, which are now registered as contractor shall intimate the
changes to the registering authority within one month of such changes along
with Revised Partnership deed, Form-A issued by Registrar of Firms
concerned, fresh Solvency certificate after changes, Registration fee, and other
relevant documents etc., as required. Failure to notify the changes to the
Registering authority within one month of such change will entail the firm to
forfeit registration and further the firms will be debarred from tendering for
works.
450
f) (In case of individuals / proprietor) They shall intimate to the
concerned Registering Authority within one month of change, in case of
joining any firm as Partner or any company as Directors etc., Failure to notify
the changes to the Registering authority within one month of such change will
entail the firm to forfeit registration and further the firms will be debarred
from tendering for works.
g) The existing registrations (if any in lower class in same category),

issued to the Contractor Sri ……./M/s………….. vide reference ……./
Proceedings ……. Dt…………, by ENC../CE/SE/EE…………..dvn, stands
cancelled with immediate effect. Further all other registrations, if any in the
same specialization/category in different classes in the name of the
individual/proprietor /firm (including all partners)/ company (including all
directors) stands cancelled with immediate effect.
h) The ………..Sri/M/s (individual/firm/company) now registered is

requested to upload the Bio-data in the website www.tsts.telangana.gov.in.
ENC/CE/SE/EE
To.
Sri /Ms……
Address.
Copy to All the Registering Authorities in Engineering Departments for having

a similar Database.
Copy to the Engineers-in-Chief / Chief Engineers / Superintending Engineers
of State Government.
Copy submitted to the Commissioner, Commissionerate of Tenders, 1 st floor,
Ground Water Building, Chintal Basthi, Khairatabad, Hyderabad for
information.
Copy to the Managing Director, TSTS, Hyderabad for information.
Copy to Stock file.
Note: Strike out whichever is not applicable.

ANNEXURE – IV
(ENCLOSURE TO G.O.MS.NO. 94, I&CAD (PW-COD) DEPT. DT. 01-07-2003)

(This Certificate is valid for 12 months from date of issue)
FORM OF SOLVENCY CERTIFICATE BY BANKS
I ……………………………...…………………………. Managing
Director / Manager / General Manager / Agent of ……………………………
Bank Ltd., do hereby certify that ………………………… (here the name and
address of the contractor) to be solvent to the extent of Rs. ………………
(Rupees …………………………………………………
…………………………………… ) as disclosed by the information and
record which are available with the afore-said Bank.
451
Date :
Place : For the ____________________
Bank
(Designation of the Officer authorised to sign.)
452
ANNEXURE – V (a)
REMOVAL FROM THE APPROVED LIST
(CASE (i) where contractor himself desires that his name may be removed.)
To …
Sub : Removal from the approved list – Reg.
Dear Sir (s)
1. As desired by you, your name is removed from the approved list of contractors
of this Command / Area / Division / Circle / Unit / Project.
2. Action to release your security deposit/sending security bond amount is in
hand.
Yours faithfully,
Copy to all concerned
………………………………………………………………………………………….
This Item Not necessary as there is no IT
Clearance Certificate now.
ANNEXURE – V (b)
(CASE (ii) where contractor fails to submit valid Certificates.)
To …
Reference : This Office Letter No.
1. As you have failed to furnish valid Certificates in spite of the notices issued to
you under this Office letter(s) quoted under reference, your name is hereby
removed from the approved list of this Division / Circle / Unit / Project.
2. Action to release your security deposit is in hand.
Yours faithfully,
………………………………………………………………………………….………
ANNEXURE – V (c)
(CASE (iii) for any other reason mentioned in the Standardized code.)
To …
Dear Sir (s)
Your name is hereby removed from the list of approved contractors of this
Division / Circle / Unit / Project.
Yours faithfully,
………………………………………………………………………………….………
ANNEXURE – VI (a)
Chartered Accountant Certificate (Letter Head)
FINANCIAL TURNOVER
453
This is to certify that M/s…………………………………………..
Civil Contractors office situated at ……………………………………………
is in the business of Civil Contract Works and achieved the following turnover
in CIVIL ENGINEERING WORKS for last …………………… years is given
below as filed in their Income Tax returns.
Financial Year Turnover in Civil Any other Total turnover

Engineering turnover (in Rs.)
Works (in Rs.)
(in Rs.)
Enclosures :
1. Copy of the Income Tax returns as filed by

M/s……………………………………….. along with Profit & Loss
Statements for the financial years …………………….. are enclosed.
Signature of Chartered Accountant

Membership Number :
Seal
Date : ………………….
Place : ………………….
454
ANNEXURE – VI (b)
Chartered Accountant (Letter Head)
TURNOVER CERTIFICATE (WORK-WISE)
Statement showing the details of Financial Turnover in Civil

Engineering works during the financial year …………………………..
Certified by me, as filed in Income Tax returns for M/s……………………….
Sl.No. Description Name of the Agency Turnover / Value Remarks

of work & from whom the of Civil
Agreement amount is received Engineering
No. and details of receipts Works executed
in Rs.
This certificate is issued at specific request made by the Contractor.
Signature of Chartered Accountant

M.P. No…………………..........
Seal
Date : ………………….
Place : ………………….
455
APPENDIX – XXX-B
REGISTRATION OF CONSULTANTS
(1) REGISTRATION:
The consultants registered will be called as Consultants of all

Engineering Departments of Telangana State Government. The registration of
the consultants will be done in the following categories;
(i) Project Management Consultants

(ii) Architects / Interiors
(iii) Service consultants
With a view to enhancing the capacity as well supplementing the

efforts of the department, consultants may have to be engaged for a variety of
jobs and services such as given below:
(i) Feasibility studies;
(ii) Geo-physical studies;
(iii) Preparation of detailed project reports;
(iv) Preparation of tender documents;
(v) Survey and investigation;
(vi) Research studies;
(vii) Traffic census and planning;
(viii) Construction supervision;
(ix) Inspection and quality testing;
(x) Financial audit, technical audit and performance audit;
(xi) Structural analysis, design and drawings;
(xii) Water management services;
(xiii) Environment studies (Environment impact assessment/
Environment management plan, etc), Social impact assessment,
Resettlement & Rehabilitation plans;
(xiv) Master plans;
(xv) Architectural design;
(xvi) Landscaping;
(xvii) Specific studies;
(xviii) Preparation and revision of manuals/codes; and
(xix) Disposal of I.R. paras and pending accounts, etc.
(2) PROCEDURE FOR REGISTRATION
Individuals / companies / agencies with a minimum of five (5) years

experience in the domain shall be registered in P.W.D. Engineering
departments by following procedure detailed below.
456
A consultant shall first apply for registration in the prescribed form
(Annexure – VII) duly affixing Rs.10/- court fee stamp to the appropriate
authority i.e. Chief Engineer / Engineer-in-Chief of Engineering Department
to effect registration and it shall be accompanied by the following documents:
a) A Demand Draft / Bankers cheque issued towards non refundable

sum of Rs.5,000/- being the registration fee for individual and
Rs.20,000/- in case of firms drawn in favour of PAO/APAO
concerned.
b) A residential certificate to be obtained from the Revenue
authorities not below the rank of Tahsildar or voter card issued by
the Election Commission of India or Pass port issued by the Pass
Port Authority of India or Aadhar card should accompany.
c) A certificate issued under Companies Act in the case of firms or
companies.
d) Income Tax Clearance Certificate / PAN / TAN.
e) Three passport size photographs of the consultants in whose name
the registration is sought for. In case of partnership firms, the
photograph of all the partners shall be furnished.
(3) RULES FOR REGISTRATION
(i) The authority competent to register the consultant in the concerned

category of service will take action to verify the credentials and antecedents of
the consultant and issue suitable order registering the consultant.
(ii) Registration once done shall be effective for a period of five (5)
years from the date of registration. The consultant shall register himself afresh
every five (5) years thereafter.
(iii) The consultant can register his name in more than one category.
(iv) The consultant shall not apply for registration in his name and also
in the name of partnership / company which runs in his name in the same
category of service at a time.
(v) In the case of partnership/Companies any changes in the partners
shall be reported to the registering authorities within one month of the date of
such change.
(vi) The registering authority reserves the right to cancel without notice
and without assigning any reasons.
(vii) The money transactions like payment etc., has to be done as per the
Reserve Bank of India guidelines / instructions. (G.O. Ms. No. 131, I&CAD
(PW-Ref.) Dept., Dt. 24-6-2008)
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(4) SCOPE OF REGISTRATION
(i) The appointment of consultants shall be absolutely need based and

for specialized jobs only.
(ii) The selection of consultants shall be made in a transparent manner

through competitive bidding preferably by inviting tenders and taking into
consideration the past performance, capability and experience. The selection
must be made with maximum attention to the suitability competence proven
track record.
(iii) The scope of work and role of consultants shall be clearly defined
and the contract shall incorporate clauses having adequate provisions for
penalizing the consultants in case of defaults made by them at any stage of the
project including delay attributable to the consultants. There shall be no major
deviation in the scope of work after the contract is awarded.
(iv) The role of the consultants should be advisory and

recommendatory and final authority and responsibility shall be with the
Government officers only.
(v) A firm which has been engaged by the Government / State Public
Sector Undertaking / local bodies / organisations promoted by the Government
to provide goods or works for a project and any of its affiliates, shall be
disqualified from providing consulting services for the same project.
Conversely a firm hired to provide consulting services for the preparation or
implementation of a project and any of its affiliates, shall be disqualified from
subsequently providing goods or works of services related to the initial
assignment for the same project. Consultants or any of their affiliates shall not
be hired for any assignment, which by its nature, may be in conflict with
another assignment of the consultants. (G.O.Ms.No.289, Finance (TFR-II)
Dept., dt.4-10-2006)
(5) OBJECT OF CONSULTANTS :
(i) Consultants shall normally be engaged when the employer's

organisation does not have in-house personnel or expertise to do the same
work or it is felt that the outside consultant will do a better job in a cost-
effective manner.
(ii) The departments shall aim at creating in-house capabilities as these

are in any case required. One of the purposes of engaging consultants,
therefore, shall be that the departmental officers learn new techniques and
technologies. Thus, while engaging a consultant, it shall be clearly brought out
as to how the engagement will enhance the capabilities of the department, and
an assessment to that effect shall be duly made at the end. The permission to
engage a consultant shall not be used to shirk work or avoid responsibility.
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(iii) Taking quality work from the consultants requires hard work and
technical knowledge. While engaging consultants, the departments should,
therefore, clearly specify as to who in the department will be responsible for
taking work from the consultant on time and of the best quality.
(iv) The decision to engage consultants shall be taken by the authority

competent to approve the detailed estimates for the project work. In case of
important works, the decision to do so shall be taken by the Engineer-in-Chief.
(v) For projects financed by international or domestic lending

agencies, it may be necessary to get the project reports prepared from an
independent agency. In such cases, the guidelines to engage the consultants
may also be laid down by them and they need to be followed.
(6) METHODS OF ENGAGEMENT
(i) Indefinite Delivery Contract method is used when specialised

services need to be engaged of which the timing and duration cannot be
predicted. Retainers, advisors, adjudicators, etc., who need to be available as
and when the occasion arises.
(ii) Fixed Price Contract method is normally used for assignments

pertaining to preparation of master plans, feasibility studies, detailed project
reports, design consultancy services in which the content and duration of the
services and the required output are clearly defined. Payments are linked with
acceptable outputs such as drawings, studies, etc., in the time frame specified.
(iii) Time-Based Contract method shall be used for assignments

pertaining to construction supervision, advisory services, complex studies or
assignments of nature where scope and length of services may be difficult to
define precisely.
(iv) Percentage contract method is best suited for architectural services,

procurement, inspection agents, etc. Payments are related to the project cost,
cost of goods procured or inspected.
(7) DIFFERENT METHODS FOR SELECTION
Various approaches can be adopted for selecting a consultant. The

most appropriate method will be largely determined by the type of service. In
every case, the approach shall be transparent, unbiased and aimed at selecting
the best entity in a cost effective manner. A few of the methods used are given
below :
(i) Quality and Cost Based method combines the twin aspects of a
proposal, namely its quality and the cost, with suitable weightages to be
assigned to the two.
(ii) Quality Based method is relevant for a highly specialised and

complex assignment or when the objective is to secure the best advice or when
459
the task can be accomplished in diverse methods and which cannot be brought
on a common platform for comparative evaluation.
(iii) Least Cost method is suitable for assignments of a standard or

routine nature, where norms are well established, and the job size is small.
(iv) Fixed Budget method is used for simple assignments with well-
defined scope. The budget available is told and the consultants are asked to
submit their best technical and financial proposals within the budget.
(v) Method Based on Consultant's Qualifications method may be used

for very small assignments, of a nature for which the consultant's experience,
references, qualifications are the predominant criteria.
(8) NORMS FOR SELECTION OR ENGAGEMENT
(i) Public sector organisations or educational or professional

institutions of repute such as IITs, National Institutes of Technology, etc.
which have expertise in the desired area, could also be engaged without
calling offers from others, and terms and conditions settled directly with such
organisations by a committee preferably headed by the senior most Engineer-
in-Chief /Chief Engineer.
(ii) If consultancy work involves preparation of a master plan in the

first stage, carrying out a feasibility study in the second stage and detailed
engineering in the third stage, it may be better that the consultancy proposals
shall be invited for the complete package and it shall be made clear that
satisfactory completion of the preceding stage shall be prerequisite for start of
the subsequent stage work.
(iii) The services of individual consultants or experts may be required

for specialised assignments of short duration or to meet emergency situations
resulting from natural disasters or when a particular individual is the only
specialist available and is willing for the assignment. Selection of such
consultants shall be made by the competent authority on the basis of agreed
terms and conditions.
(iv) Individual consultants and experts shall be selected on the

basis of their experience, qualification and suitability for the assignment.
Professional fees shall be decided and paid on lumpsum basis. Selection shall
be made by a committee consisting of at least two Engineers-in-Chief or Chief
Engineers and one Superintending Engineer, so nominated by the Engineer-in-
Chief.
(v) Retired senior officers of the rank of Chief Engineers,

Superintending Engineers and Executive Engineers, Director of Works
Accounts, Joint Director of Works Accounts, or experienced faculty members
of independent laboratories or reputed academic institutions could also be
considered for specific consultancy services or special assignments regarding
preparation of detailed project reports, quality audit, financial audit, etc. A
460
panel of such names shall be prepared in a transparent manner by a committee,
which will include Director of Works Accounts (W&P). Each department
will prepare panels of consultants for various jobs, and revise them from time
to time.
(9) PROFESSIONAL LIABILITY
The consultant shall be expected to carry out his assignment with due
diligence and total professional integrity, and at all times safeguard the interest
of the Government. He shall be responsible for accuracy of data, designs,
drawings, estimates and other documents prepared by him.
(10) SUSPENSION OF BUSINESS
(i) Suspension of business with a consultant may be ordered by the

registering authority for any indefinite period pending full enquiry into the
allegations, the registering authority is prima facie of the view that the
consultant is guilty of an offence in relation to the business dealings which if
established would result in his removal, blacklisting and it is not desirable to
continue business with the consultant.
(ii) The reasons for suspension of business shall be intimated to the

consultant and two week’s time shall be given to him to offer his explanation
and if the explanation is not satisfactory, action may be initiated for
suspension of business.
(11) REMOVAL FROM THE REGISTRATION
(i) Whenever any shortcomings come to light, such as

a. errors in bid data (misrepresentation, false bio-data, etc);
b. unreliable DPRs containing errors in project data and
design (wrong levels, inadequate surveys, false bearing
capacity, etc.);
c. unprofessional supervision (delays, collusions, not
justifying decisions, improper records, poor track of quality
control, infrequent or cursory site inspections, etc.),
the action shall be taken by the registering authority against the erring
consultant in the shape of warning, suspension of registration, reduction of fee,
removal from the registered list on permanent basis or for a specified period,
and blacklisting, etc.
(ii) The registering authority may remove the name of a consultant if

the consultant has, on more than one occasion, failed to execute an
engagement contract or has executed it unsatisfactorily.
(iii) The reasons for removal shall be intimated to the consultant and
two week’s time shall be given to him to offer explanation and if the
461
explanation is not satisfactory, action may be taken to remove from the
registered list.
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ANNEXURE – I
FORM OF APPLICATION FOR REGISTRATION OF CONSULTANTS
TO
THE ENGINEER–IN–CHIEF / CHIEF ENGINEER,
___________________ DEPARTMENT
HYDERABAD.
Sir,
Sub : Consultant – PWD - Application for registration as Consultant in

the category of …………………………………….. – submitted.
***
1. Sri ………………………………………………………… Managing

Director/partner of M/s ………………………………………………...
Resident of……………………………… Village ……………………….
Mandal …………………..District, request you to kindly register my name/
our firm/our company as ………………………………… in the category of
Project Management Consultants / Architects / Interiors / Service consultants.
2. In this connection, I enclose the following prescribed documents for

your information.
i) Demand Draft/Bankers cheque No. ………… Dated : …………
for Rs. …………… issued by ………………… (Scheduled bank)
towards Registration fees issued in favour of PAO
/APAO…………………. for a non refundable amount of
Rs.5,000/- for individual and Rs.20,000/- in case of firms.
ii) A list of works carried out by me/us in the past five years with their
values in the domain.
iii) Latest Income Tax Return with acknowledgement of IT
Department and PAN copy.
iv) Certified copy of the partnership deed (in the case of firm).
v) Form-C and Form-A issued by the Registrar of firm (in the case of
firms only).
vi) Copy of Form-C and Memorandum of Articles of Association in
case of companies.
3. Names of technical / managerial key persons employed by the

applicant together with their qualification and experience are enclosed.
4. A residential certificate to be obtained from the Revenue authorities

not below the rank of Tahsildar or voter card issued by the Election
463
Commission of India or Pass port issued by the Pass Port Authority of India or
Aadhar card is enclosed.
5. Three passport size photographs of the consultants in whose name the

registration is sought for. In case of partnership firms, the photograph of all
the partners are furnished.
Signature of Consultant
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APPENDIX – XXXI
DISPUTE RESOLUTION AND ARBITRATION
Dispute
Dispute is the difference whatsoever arising between the parties and of

or relating to the construction, interpretation, application, meaning, scope and
operation.
Dispute Avoidance
It shall be the policy of every Public Works Department to engage its

energies towards successful completion of the project rather than being
involved in contentious and fruitless pursuits. The departmental officials
handling the contract should thoroughly understand various clauses of the
contract and their implications, recognise rights and obligations of the parties,
and administer the contract in a reasonable and business-like manner. It is also
imperative to handle correspondence with the contractor very carefully.
The Engineer-in-Charge of the work and the superior officers

supervising the work shall make efforts to ensure that all genuine issues of the
contractor are resolved in time.
In the case of large or special projects, Engineer-in-Chief, with

approval of the State Government, may constitute a Standing Committee to
address the issues and to facilitate early decisions thereon.
Disputes and Stages of the Project
Disputes may have their origin at different stages of the project. Three
such important stages of a project are (i) tender stage, (ii) pre-construction
stage and (iii) construction stage. At every stage, the officials concerned shall
consciously avoid actions/ situations likely to result in disputes, but without
showing laxity in implementing the provisions of the contract or neglect of
their prescribed duties.
To avoid disputes relating to tender stage, the tender documents shall

be clear, unequivocal and complete, and consistent with one another.
Specifications capable of more than one interpretation or prescribing materials
which are not easily available shall be avoided. Conflict between actual
physical conditions and those promised or implied shall be avoided with due
diligence. Tender accepting authority shall give proper time for tendering as
well as completion, commensurate with the nature of work and its complexity.
Questions raised during pre-bid conference shall be answered by responsible
and competent person and minutes duly recorded and issued. The procedure of
allotment of work shall be clearly defined in the tender document and there
shall be no deviation from that.
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To avoid pre-construction stage disputes, the Engineer-in-Charge shall
take timely and effective steps to discharge the obligations cast on the
employer such as availability of site free of encumbrances, shifting of utilities,
availability of designs, etc. It is also important that necessary clearances
(forest, environmental) are obtained well in time, preferably before award of
work.
Disputes at construction stage can be largely reduced if the parties to

the contract understand their respective obligations carefully and apply their
efforts towards the welfare of the project and its timely completion. So far as
the departments are concerned, Engineers-in-Chief shall issue detailed
instructions in this regard to the departmental officers.
Effective communication between the parties during the construction

phase is essential. This is best achieved by frequent discussions, backed by
regular project meetings. Correspondence shall record discussions and
agreements and supplementary information. Action taken report shall be
reviewed in the subsequent meeting(s) till compliance.
Dispute Redressal
All disputes or differences of any kind whatsoever in connection with

or arising out of the contract or the execution of work or its maintenance,
whether before its commencement or during the progress or after termination,
abandonment or breach of the contract shall be settled in accordance with the
dispute redressal system laid down in the contract. Engineers-in-Chief, with
approval from the Government, shall issue detailed instructions in this regard.
Dispute Redressal Committee
In order to reduce the number of cases filed by the contractors for

arbitration, and to redress the disputes with the contractor in accepting any
decision of a competent authority on any matter relating to a contract there
shall be a constitution of “DRC’ to redress the disputes during execution of
works in order to reduce arbitration claims. Engineer-in-Chief in consultation
with Secretary of the Department shall constitute “DRC”. This will have the
status of conciliation / mediation with reference to Indian Arbitration Act,
1996.
(A) For contracts above Rs.50 crores.

(a) Engineer-in-Chief as Chairman
(b) Chief Engineer incharge of quality control / Chief Engineer,
Designs as one member
(c) Chief Engineer other than incharge of work.
(d) The Chief Engineer in-charge of the work shall present the case
before DRC but shall not have any part in decision making.
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(B) For contracts upto Rs.50 crores
(a) One Chief Engineer as Chairman (other than under whose
jurisdiction work falls).
(b) Superintending Engineer, Quality Control.
(c) One Superintending Engineer (other than under whose
jurisdiction work falls).
(d) The Superintending Engineer in-charge of the work shall present
the case before DRC but will not have any part in decision
making.
In the first instance, the Executive Engineer, Superintending Engineer,

or the Chief Engineer shall positively give his decision on any matter relating
to the contract, for which he is competent to do so. If the decision so given is
not acceptable to the contractor due to any legitimate reason, efforts shall be
made to reason with the contractor to arrive at a consensus that is reasonable
and legitimate under the terms and conditions of the contract. If, however, no
consensus can be reached, the matter shall be referred to the next higher
authority, and if no consensus can be reached at that level too, then the Chief
Engineer shall refer the matter to the Committee for adjudication. In other
words, cases shall be referred to the Committee only after exhausting all other
remedies available with the officers of the department who are a party to the
contract.
The Chief Engineer and the Superintending Engineer, who are parties
to the contract under dispute, shall present the case of the department before
the Committee, alongside the contractor or his representative who shall
present his case. The Committee shall hear both the parties, and suggest an
amicable and legitimate solution to the problem, based on the principle of
equity and natural justice. If the same is acceptable to both the parties, it shall
be accepted by the officer in the department under whose competence the
matter falls, and conveyed for implementation. If, however, the Committee
fails to resolve the issue, the decision taken by the competent authority of the
department in the matter would stand. It would then be up to the contractor to
either accept it, or to apply for arbitration under the provisions of the contract.
The DRC shall have to give decision on the claims of contractor or

department within three months of receipt of reference. If no decision is given
by DRC within three months then claimant shall be at liberty to seek
appointment of arbitrator.
In case, either department or contractor is not satisfied with the

decision of DRC, each can seek appointment of arbitrator.
The contractor shall only be entitled to invoke the arbitration clause

after exhausting the remedy available under the Dispute Redressal Committee.
Arbitration and Conciliation Act
467
The Arbitration and Conciliation Act, 1996 and subsequent amendment
enacted on 23rd October, 2015, provide both for domestic arbitration but also
international commercial arbitration. It provides greater autonomy in the
arbitral process and limits judicial intervention to a narrow circumference than
under the provision of law. Transparency in statutory feature of the arbitral
process and the disclosure of circumstances, which may throw doubt on
arbitrator’s independence or impartiality, is an integral part of the process.
The element of accountability is reflected in the requirement that the award
must state reasons, unless parties dispense with it or the award is on agreed
terms. Conciliation has been specially included in this legislation and
recognizes important function of persuading disputing parties to amicably
settle their disputes.
Settlement during Arbitration Proceedings
As per section 30 of the above Act, the arbitral tribunal, with the
agreement of the parties, may at any time during the arbitration proceedings
use mediation, conciliation or any other procedure to encourage settlement. If
the parties reach a settlement, arbitral tribunal will terminate the arbitration
proceedings, and if requested by the parties and not objected to by the tribunal,
record the settlement in the form of an arbitral award on agreed terms.
The State Government may also constitute a Standing Settlement

Tribunal or Special Tribunal for some specific projects to sort out the pending
matters before different arbitral tribunals or the matters which are pending for
reference to the arbitrators.
The fee payable to the members of the arbitration tribunals or to the

arbitrators or to the members of the Committee/tribunals as referred to above,
shall be regulated by instructions of Telangana Government issued from time
to time. The parties i.e. the Government and the contractor/ consultant shall
agree to the fee structure through a written agreement.
Acceptance/ Challenge of award
No authority lower than the Chief Engineer shall have power to accept
an arbitral award. Power to accept the award shall be as per delegation by the
Government.
Award can be challenged on the grounds specified in the Arbitration

and Conciliation Act, 1996. The option to do so shall be exercised within the
limitation provided.
Every award against the department shall be examined from factual,

technical and legal points of view. The Engineer-in-Charge shall, within 7
days of the receipt of the award, send a self-contained report and his
comments to Superintending Engineer. The Superintending Engineer shall
send his considered comments to the Chief Engineer within 4 days. The Chief
Engineer concerned in consultation with the Government Pleader shall refer
468
the case to the Government to decide or make recommendation, as the case
may be, whether to accept the award or challenge it.
If it is decided by the competent authority to accept the award, or the

challenge before the courts ultimately fails, payment may be authorised by the
Chief Engineer if funds are available under the ‘charged head’; otherwise,
assurance on single file should be obtained from the Government for provision
of funds. It shall be desirable to pay the award as soon as possible to avoid the
incidence of interest liability.
The reasons for an award going against the department shall be

examined, initially by the Superintending Engineer and then by the Chief
Engineer. Responsibility for any lapse should be fixed, and if any system
weakness is discovered, measures should be taken to plug it for the future.
Management of Disputes
The disputes may cast a heavy liability on the Government. Therefore,

it is necessary that the status of disputes, especially those involving arbitration,
is periodically monitored by the Chief Engineer concerned, and that Engineer-
in-Chief holds a quarterly review. Information regarding progress or
peculiarity of any special case shall be periodically sent to the Government.
Engineer-in-Charge shall ensure that all files connected with the work
are properly page-numbered, stitched and sealed. Copies of all important
letters in respect of issues raised, notices received/ issued, and instructions or
replies given etc. shall be put in a separate folder. All important documents
like, agreements, plans, designs, measurement books, site order book, bank
guarantees, daily reports (showing resources employed by the contractor, his
handicaps and reasons thereof), etc. shall be kept in safe custody.
The statement of defence or claims, as the case may be, counter-claims

and rejoinder (if any) shall be prepared with due diligence and filed in time.
Legal/ techno-legal services may be engaged, as considered necessary, to
prepare the case and argue. Recourse to extensions or adjournments shall be
avoided as far as possible.
In the event of transfer of Engineer-in-Charge, he shall hand over to his

successor a self-contained note giving full background of all the disputes,
various developments, decisions taken and all the attendant circumstances.
In case of works where a supervision consultant is appointed, there

shall be provision in the contract making it the responsibility of the consultant
to assist the employer in the matter of all disputes/differences which may arise
up to the defects liability period, and thereafter to give complete handing-over
notes to the Engineer-in-Charge. The consultant shall, if required, appear as
witness on payment of expenses, and also render any additional services on
mutually agreed terms.
469
If the award is contested in the court, the Engineer-in-Charge shall
keep close liaison with the counsel, brief him properly, keep track of the case,
and ensure that at no time the case goes by default. Legal advice should be
taken to avoid/ reduce the incidence of interest in case the challenge fails.
Engineers-in-Chief shall issue detailed instructions laying down the

duties of the various officers regarding arbitration.
Causes of major arbitral disputes and of arbitral awards against the

departments shall be analysed and collated every year by the Chief Engineer
concerned and report put up by him to the Engineer-in-Chief. The latter will
consider these reports and after consultation with the Chief Engineers take
necessary corrective measures and issue suitable guidelines to minimise the
incidence of disputes and their adverse financial impact.
470
APPENDIX – XXXII
SAFETY MANAGEMENT
Introduction
Workers and employees life safety is valuable asset. Construction

workers / employees are exposed to a wide variety of hazards. Moreover, the
work or the structure itself is liable to sink, collapse, fail or catch fire. Such
catastrophic situations can also endanger the safety of public at large. Safety
management of works is, therefore, of paramount importance. Safety
management is also necessary due to requirements of various legislations (and
their amendments) on the subject such as the Building and Other Construction
Workers (Regulation of Employment and Conditions of Service) Act, 1996;
Industrial Disputes Act, 1947; Workmen Compensation Act, 1923, The
Contract Labour (Regulation and Abolition) Act, 1970 and other Labour Acts,
besides provisions of the Indian Penal Code.
Safety in construction/ maintenance activities has many facets, but

broadly it relates to the safety of the structure, safety of the workers, safety of
the public in general and fire safety.
Structural Safety
Structural safety shall be ensured during construction and maintenance

stages. Hand book on Construction Safety Practices SP 70 – 2001, National
Building Code of India, 2005 (with latest revision) and other applicable safety
codes shall be followed.
Provision for safety shall be considered in the process of construction i.e.

preconstruction stage, construction stage, commissioning and handing over
stage.
Workers' Safety
Safety of workers can be enhanced by: (i) avoiding unsafe conditions;

(ii) avoiding unsafe acts; (iii) avoiding unsafe electrical practices; (iv)
providing personal protective equipment (PPE); (v) safety education and
training; (vi) health safety and environment; (vii) accident reporting.
(i) Unsafe conditions :
1. Inadequate or missing guards of moving machines;

2. Improper storage of inflammable and combustible materials;
3. Non-erection of caution boards and danger signs at wanted
locations of trenches or face of excavation;
4. Storage of excavated material close to the edges;
471
5. Inadequate fire warning and fire- fighting system;
6. Improper illumination;
7. Unsafe methods and processes while performing various tasks;
8. Protrusion of steel rods, pipes and other objects;
9. Improper working platforms, poorly erected scaffolding
without firm base, and inadequate lateral ties and bracing;
10. Inadequate timbering/ shoring of excavations or unfenced
excavations;
11. Quicksand conditions;
12. Sudden lowering of water table;
13. Openings, cutouts, stair-wells, lift wells, etc. without or
inadequate handrails and toe boards around them;
14. Improper and unsafe access to work areas;
15. Keeping loose materials at elevated places;
16. Faulty electrical connections and cabling;
17. Defective cranes and lifting tackles;
18. Poor housekeeping; and
19. Missing covers over the opening of water /sewage storage
tanks.
(ii) Unsafe Acts : Unsafe acts like the following shall not be permitted:
1. Working without licence;

2. Smoking in prohibited areas;
3. Leaving equipment in a dangerous condition;
4. Improper slinging and rigging practices;
5. Operating machines without adequate skill;
6. Failure to use or wear personal protective equipment (PPE);
7. Using equipment in the wrong way or for wrong tasks;
8. Unsafe loading, lifting, transporting, placing and mixing,
9. Careless handling of hot tar/ bitumen;
10. Wearing loose garments;
11. Walking along/or entering structures storing water / sewage /
sludge without safety gadgets and caution;
12. Entering sewer without safety precautions/ measures; and
13. Horseplay i.e. distracting, teasing, quarrelling, etc.
(iii) Unsafe Electrical Practices: Electric shock may result in body

injury or death due to electrocution. Its incidence can be quite high in
construction works because of the tendency to regard the wiring to be of
472
temporary nature. Some of the most common unsafe practices which shall be
guarded against are:
1. Inserting bare wires in sockets instead of using plug tops;

2. Exposed extension boards without on-off switches;
3. Loose connections;
4. Non-use of earth-leakage-circuit-breakers (ELCBs);
5. Disengaging a person in contact with a live circuit without self-
insulation from earth or without switching off the mains;
6. Poorly maintained and poorly insulated portable equipment;
7. Long, dangling cables from the place of supply to the place of
use;
8. Use of undersize cables;
9. Working on energised circuits without sufficient precautions;
10. Non-provision of temporary lightning arrestors for high rise
buildings;
11. Deployment of un-qualified /un-skilled electricians;
12. Poor preventive maintenance;
13. Improper earthing of electrical equipment; and
14. Overloading of circuits due to replacement with higher load
rating equipment or rewinding of motors, etc.
(iv) Personal Protective Equipment (PPE): Personal Protective

Equipment like helmets, gloves, safety belts, tarring outfit, gumboots,
protective goggles, aprons, hand shields, gas masks, oxygen or air breathing
apparatus, face masks, ear protector etc. depending on the trade, shall be used
to eliminate injury or reduce its severity. Providing PPE is the obligation of
the contractor. PPE shall be of good quality and comfortable.
(v) Safety Education and Training: To ensure workers' safety,

education and training in this aspect is an important pre-requisite. There is
need to inculcate safety culture at all levels, particularly among middle level
and Site Managers/ Engineers. This may be done through manuals,
workshops, meetings, lectures, safety instructions display boards, caution
boards and site demonstrations, etc.
(vi) Health Safety and Environment Management: Health management

issues include looking into the risk factors to health of construction personnel
and providing hygiene conditions at construction sites and methods of their
management. It includes managing,
1. Occupational/physical health hazards.
2. Short term as well as long-term ill effects of the activities and
the working environment of the construction sites.
473
3. Provision of personal protective equipment required for
specific health hazards, and
4. Laying down of construction hygiene control methods.
Safety management issues include managing work processes,

equipment and material handling at site for striving to achieve zero accident
status at site. For prevention and management of accidents, a proper
organisational and administrative mechanism is required. Following steps
should be taken for achieving the same:
1. Laying down safety regulations or mandatory prescriptions
concerning different work processes.
2. Standardization of work processes and management actions.
3. Regular and stipulated inspection of works and machinery/
equipment for enforcement of mandatory regulations.
4. Providing education and training to workers on safety issues.
5. Publicity and appeal to develop safety consciousness.
6. Insurance of built facilities, construction personnel and third
party.
7. Regular safety audit of construction sites.
8. Effective post- accident action including accident analysis
and reporting.
9. Effective post-accident management including corrective
measures to avoid repetition of such accidents.
Safety Officer shall be appointed in accordance with the concerned

provisions of the Building and Other Construction Workers (Regulation of
Employment and Conditions of Service) Act, 1996. Safety officer who is
posted at a medium to major construction site shall:
1. Look after the safety of the personnel, safe handling of
materials and machinery, safe work practices and standard operating
procedures;
2. Be responsible for compliance of all statutory obligations of the
employer in regard to safety of personnel and structures;
3. Guide and assist the Site Managers/Engineers to make their
sites safe and accident free;
4. Train personnel in construction safety, conduct safety surveys
and design suitable documents for recording and promoting safety on sites and
in the construction industry; and
5. Arrange for safety briefing for all the persons entering the
construction area.
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Environment management issues include the following:
1. Minimizing adverse environmental impact of activities,

products and services.
2. Limiting any adverse impact within the laws/ prescribed norms
and their monitoring.
3. Safety of environment while working with hazardous materials
and maintaining material safety data sheets.
4. Management of disposal of waste from the construction sites.
5. Considering positive environmental contribution particularly
after completion of construction.
6. Mechanism to review concerns of interested parties.
(vii) Accident reporting: Any accident that interrupts or interferes with

orderly progress of the activity causing personal injury (either fatal or non
fatal) or property damage must be properly investigated by the Assistant
Executive Engineer / Assistant Engineer in the following format.
1. Name of the worker / employee injured
2. Identifying data such as date, time, department, name of
supervisor and operation being performed
3. Description of accident, injury, first aid provided, shifting to the
hospital
4. Description of the unsafe condition that caused the accident
5. Description of the unsafe act that caused the accident
6. Recommendations to prevent reoccurrence of such accident in
future
Such accident reports are generally used for future safety measures and
are very helpful in reducing the number of similar accidents.
Compliance with Labour Regulations
During continuance of the contract, the contractor and his sub

contractors shall abide at all times by all existing labour enactment and rules
made there under, regulations, notifications and bye laws of the State or
Central Government or local authority and any other labour law (including
rules), regulations, bye-laws that may be passed or notifications that may be
issued under any labour law in future either by the State or the Central
Government or the local authority and also applicable labour regulations,
health and sanitary arrangements for workmen, insurance and other benefits.
Certificate to that effect that labour amenities as prescribed in all such

cases are actually provided on site, by the officials of Labour Department is
necessary for admitting work bills for payment. Based on production of
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certificate that labour amenities under Labour Act are adequately provided by
the contractors, payment towards this component would be allowed to the
contractors.
Public Safety
Public safety shall be improved by observing requisite safeguards like

the following:
1. Display of safety signs, caution signals and boards;

2. Design and construction of windows, parapets, railings, etc. to
concentrate on safety aspects in the matter of height (sill level in the case of
windows), strength of elements and size of openings to avoid the danger of
accidental falls, especially of children;
3. Wells, cut-outs, tanks, pools, accessible roofs etc. to have
protective railings/ parapets around them;
4. Avoiding/ minimising storage of materials on public roads or
public places;
5. Preventive measures against damage to adjoining property
because of deep excavations;
6. Provision of barricading and curtains against fall of
construction materials;
7. In the case of driven piles, safeguarding adjacent structures and
service lines against the effect of vibrations;
8. Preventing unauthorised and direct access to construction sites;
9. Adequate warning signs near danger zones like high tension
lines, deep excavations, blasting areas, etc.;
10. Keeping the manholes covered; providing immediate
replacement of covers in case of loss or damage;
11. Proper fencing of dangerous pits/ excavations;
12. Preventing access to water, sewage and sludge containing
structures; and
13. In the case of road and bridge works, providing proper
diversions with adequate markings, reflecting lights and advance caution
boards, including their maintenance.
Inspection
All buildings / structures shall be inspected by the Deputy Executive

Engineer once a year to check their safety for use, and he shall record a
certificate to that effect. In the same manner, the Deputy Executive Engineer
(Electrical) shall carry out inspection in case of electrical installations, and
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record a certificate about their soundness. The Assistant Executive Engineer /
Assistant Engineer shall inspect such buildings/ structures twice a year and
record the said certificate.
In case any deficiency or weakness or distress is detected in any

building / structure, Deputy Executive Engineer / Assistant Executive
Engineer / Assistant Engineer shall send immediate report to the Executive
Engineer, who shall inspect the said building/ structure and take suitable
remedial steps. Executive Engineer has independent responsibility to inspect
important buildings/ structures once a year and bring to the notice of
Superintending Engineer cases where he has reasons to doubt the structural
soundness of any building/ structure, and the latter will take such action as
considered necessary.
If a building has out-lived its life, it should be declared unsafe and
arrangement made for its demolition in consultation with the owner. If the
owner refuses or fails to vacate the building, he shall be notified that he is
doing so at his own risk. The matter shall also be reported to the district
authorities to take appropriate action in the matter. To facilitate such
inspections, the list of buildings/ structures/ installations shall be kept in a
computerised form so as to record inspections in a retrievable form for
subsequent use.
Fire Safety
All work places shall satisfy basic requirements which contribute to

safety of life from fire, smoke, fumes and panic arising from these or similar
causes. Guidelines of National Building Code of India, 2005 (with latest
revision) shall be followed.
Important principles are set down in the following:
1. Building plans shall conform to prevailing byelaws and good

practice, and shall be got approved from the authority concerned including
Fire Department;
2. Actual use of the building shall conform to the intended use;
3. Air-conditioning and ventilating systems shall be installed and

maintained so as to minimise the danger of spread of fire, smoke or fumes;
4. All requirements of electrical installations from the point of view

of fire safety shall be met;
5. Use of combustible finishes on walls and ceilings shall be

avoided;
6. All buildings, depending on their requirements with regard to

importance and occupancy, shall be protected by fire-fighting equipment like
fire extinguishers, wet riser, down-comer, automatic sprinkler installation,
high/ medium velocity water spray, foam and gaseous or dry powder system;
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7. A satisfactory supply of water for the purpose of fire fighting
shall always be available in the form of underground/ terrace level storage
tank having specified capacity, with arrangements for replenishment;
8. In case of high-rise buildings (height above 15 m), their special

requirements for fire safety shall be followed, which may include provision of
fire detection, fire alarm system, lightning protection, fire lifts of required
height, fire control room, public address system, first-aid equipment,
compartmentalisation, etc;
9. All exit requirements shall be followed including (i) capacities of

exits and their location/ arrangement (ii) obstruction-free exits (iii) exits to be
clearly visible and the route to reach the exits to be clearly marked with all
signs properly illuminated;
10. Temporary structures, erections, etc. shall be subjected to check

for safety against fire; and
11. Providing proper access of fire tenders to the site, especially in

high risk areas.
Safety on Roads
Road safety has peculiar aspects as multiple agencies are involved and
responsibilities are widely dispersed, as indicated below:
1. Public Works Department/ Highways Authority : Responsible for

road construction and maintenance and implementation of engineering
measures;
2. Motor Vehicles Department/ Licensing Authority : Responsible for
issuing of driving licences and certificate of vehicle fitness;
3. Police Department : Responsible for regulating traffic, enforcing
laws and educating people and prosecution in case of accidents;
4. Town Planning Department/ Development Authority : Responsible
for land use planning; and
5. Health Department : Responsible for treatment of accident cases
and management of trauma centers.
Road Safety Board
It is essential that activities of all of the agencies involved in road

safety are coordinated. In order to implement the programmes relating to road
safety and to continuously monitor and study road safety situation, the State
shall have a Road Safety Board with adequate infrastructure and support staff.
It will comprehensively organise and monitor road safety issues, like: (i)
education of the people; (ii) enforcement of rules, regulations and traffic
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discipline including control on overloading; (iii) policy of issue of driving
licenses; (iv) recruitment and training procedures of drivers and conductors of
public vehicles and their working hours/conditions; (v) road-worthiness of
vehicles, and (vi) mitigation measures. It will also advise the State on road
signs, road geometry, etc.
Road Safety Audit
Road safety audit of major new highway projects and major works of
rehabilitation and improvement should be done in order to reduce the risk of
accidents and if they occur, to minimise their severity and costs. The task of
road safety audit should be entrusted to an independent team comprising
persons with knowledge and experience of road standards, engineering
principles, safety management and accident investigation. The auditor will
evaluate the scheme from safety angle, analyse the past accidents record,
“drive, ride, walk” the scheme, interact with the users and finally submit his
assessment and report. The report shall be carefully considered and steps taken
to incorporate acceptable recommendations.
Safety management in different sectors
(i) Road Construction
Road safety shall be an important feature during initial planning for

construction of a road. For more comprehensive measures, 'Manual of Safety
in Road Design' published by Ministry of Shipping, Road Transport Highways
through Indian Roads Congress may be referred. Road safety will normally
involve a few measures, principally the following:
1. Safety conscious planning of new road networks;
2. Incorporation of safety features in the design of new roads;
3. Improvement of safety aspects of existing roads to avoid future
problems; and
4. Improvement of hazardous locations (or black spots) on the
network.
For enhancing safety, measures to be undertaken will be site-specific

and could include one or more of the following:
1. Improvement of geometrics (gradients, curves, transition
curves, super-elevation and cross-fall);
2. Repair of road edges and berms and avoiding differential
levels;
3. Improvement of riding characteristics;
4. Junction modification and channelisation;
5. Localised widening and lay-byes;
6. Provision of proper traffic signs, road markings, delineators and
reflectors;
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7. Construction of speed-breakers (as per standard design) or
rumble-strips at hazardous locations, unmanned level crossings, etc. including
their proper maintenance;
8. Provision of service roads;
9. Access control on main highways;
10. Parking restrictions, turn prohibitions, heavy vehicle
restrictions, revisions of speed limits;
11. Tackling roadside features, like provision of guardrails,
barriers; flattening side slopes of high embankments; edge treatment; closure
of or protection against roadside ditch or nala; logging or cutting of trees on
the shoulders;
12. For pedestrians- providing railings, footpaths, crossings,
subways, shelters;
13. Removal of roadside obstacles, unauthorised hoardings and
structures and their subsequent monitoring to prevent re-appearance (for
hoardings, refer to IRC: 46 publication titled 'A Policy on Roadside
Advertisements');
14. Providing traffic aid posts on important highways; and
15. Matching road level with top of manhole covers.
During construction operations, the basic need to be met with is a safe

environment both for workers and road users. The guiding principles to be
kept in view are:
1. Road users to be given adequate warning of the danger ahead

with ample time for them to take appropriate action or manoeuvre; closures/
diversions/ detours to be notified well in advance;
2. Providing safe and clearly marked buffer and work zones;
3. Providing measures to guide and regulate traffic, and control
driver behaviour;
4. Providing temporary diversions or secondary detours with
proper transition lengths;
5. Proper maintenance of construction zones and diversions,
especially keeping them dust free to avoid the danger of poor visibility
resulting from clouds of dust;
6. Providing adequate and visible road signs, markings and
advance warnings; and
7. Safe parking of construction equipment, and its visibility with
red flags/lights/ reflectors.
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Where the contractor is responsible for these measures, the Engineer-
in-Charge shall ensure that the contractor furnishes, erects and maintains the
barricades and traffic signs and makes adequate arrangements for diversions,
lighting, equipment and flagmen as would be required. Indian Roads Congress
Publication No. IRC: SP: 55 titled 'Guidelines on Safety in Road Construction
Zones' may be referred.
Road construction in urban areas has certain peculiarities, which shall

be duly taken care of. To minimise inconvenience to traffic and the incidence
of accidents, it is desirable to carry out the work when the traffic volume is the
least, say at night or early morning hours. Further, the choice of specifications
and method of construction should be such as would speed up operations.
Other measures would include: (i) due attention to be paid to the safety of
pedestrians and non-motorised vehicles; (ii) un-necessary road-side dumping
of materials to be avoided; (iii) construction area to be cordoned; (iv) speed
restricted to safe levels, and (v) traffic to be regulated.
Prohibition of traffic on roads deemed unsafe
If at any time it appears to the Executive Engineer that any road or any
portion thereof has been rendered unsafe for vehicular or pedestrian traffic by
reason of damage or otherwise, he may close the traffic or portion thereof to
all traffic or any class of traffic, or regulate the number and speed of vehicles
using the road.
The Executive Engineer shall see that the roads within his Division are
not blocked unnecessarily and that their full carriageway is available to the
road users.
If interest of safety or convenience of traffic so demands, right of

access to the road may be regulated or diverted. However, care shall be taken
that:
a) The diversion is not unreasonably distant;

b) Entry and exit are smooth and recognisable during day as well as
night;
c) Advance warning signs are duly provided;
d) The diversion is well maintained, especially against the cloud of
dust; and
e) District administration and transport department are informed
about the diversions/ alternative routes.
(ii) Bridges and Other Structures
Unsafe road conditions and bridges, which are weak, under distress,
have broken railings, or badly eroded beds with exposed foundations, etc.
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constitute potential hazards. Deficiencies detected during inspection shall be
attended to at the earliest. If assessment shows that a particular bridge is
inadequate for the design load, the following precautions/ actions shall be
taken:
The load on the bridge should be restricted to its assessed capacity,

speed restrictions imposed, advance warning signs installed, and the condition
of the bridge monitored by special inspections at intervals not exceeding six
months;
Plying of vehicles on the bridge should be prohibited or restricted as

necessary. The bridge should be closed for all traffic where the rated capacity
of the bridge is lower than the lowest class of traffic expected to ply on it; and
Replacement or strengthening of the bridge or its affected part should

be undertaken on high priority.
(iii) Water Supply and Sanitation
For works of water supply and sanitation, the following special safety
measures, other than those which are common to all public works
departments, shall be taken.
1. Manholes should be of adequate size. No manhole should be left

uncovered after inspection;
2. Before entering the sewer at a particular manhole, covers of
adjacent manholes should be removed at least two hours before entry;
3. The sewer-men should be trained to avoid the dangers of falls,
drowning, asphyxiation and gas poisoning. They should be required to use
gumboots, gloves, gasmasks, which should be kept in ready stock. It would
further be desirable to provide them bunny suits to avoid contact with
contaminated water.
4. To avoid syncope and other harmful effects of poisonous gases and
deficiency of oxygen, the workers should carry light respiratory equipment.
Oxygen cylinders with breathing apparatus should be available at easy
locations;
5. All open tanks should be provided with guard rails. Narrow
walkways or steps and spiral staircases should not be adopted; better and safer
options should be preferred;
6. Honeycomb grating should be provided on open channels to avoid
accidental falls;
7. Adequate lighting within and around the plant should be provided;
8. Smoking or carrying open flames in and around digesters should be
prohibited;
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9. Covered tanks, wet wells, pits or sewers should be well ventilated.
Before entering, they should be kept open for sufficient time or force-ventilated.
Entry should be permitted after testing against the presence of hazardous/
poisonous gases;
10. First aid kits and fire extinguishers of the appropriate type in good
operating condition should be available readily at hand. The staff should be
trained in their use;
11. Adequate toilet and bathing facilities should be provided to the
operating staff and sewer-men. The staff should be required to use antiseptics
for washing and bathing. The employees should be medically examined every
two years;
12. Wherever necessary, precautionary boards/ danger boards/ sign
boards should be displayed/ installed, drawing attention to the danger spots;
13. Drinking water to have the prescribed kind and potency of
disinfectant; and
14. Proper safety measures should be taken against terrorist action and
sabotage in the case of water works.
(iv) Irrigation Works
The following safety measures shall be adopted:

1. For construction activities like excavation, drilling and blasting,
pile driving, deep foundations and tunneling, etc. the guidelines issued in
Handbook on construction safety practices, Special Publication No. 70 may be
followed.
2. Safety aspects are to be taken care in case of dams, barrages, lift
irrigation projects while planning, designing, construction and maintenance for
ensuring public confidence and to protect the downstream area from any
potential hazard.
3. At all hazardous locations warning signs should be put up in
regional language/ dual language/pictorial signs;
4. In lined canals, safety ladders should be used;
5. In case of breach/cut on canal, efforts shall be made to get closure /
reduced supply from the head to limit inundation of adjoining fields; and
6. Patrol staff, while checking canals and structures, should use life
jackets.
(v) Flood control
The following sets down the strategy to improve the safety of

hydraulic structures and avoid adverse effect of floods:
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1. Mining of river bed for extraction of sand or stone in the vicinity of
bridges and other hydraulic structures shall be prohibited in each potentially
hazardous case. The restricted zone, up-stream and down-stream, shall be got
notified by the I&CAD department concerned through the Mining
Department;
2. Construction and any type of colonization in the flood waterway of
the channel/drainage shall be prohibited. Commissioner, Greater Hyderabad
Municipal Corporation, Director Town and Country Planning and other
officers, who are vested with power and responsibility to take immediate steps
to check/remove violations, shall be informed;
3. Projects of river-front development should be undertaken only in
case they do not destroy the river ecosystem and its hydrology;
4. Release of water at the head-works shall be carefully planned and
pre-meditated;
5. In case of inter-state rivers, there shall be an inter-state co-
ordination committee consisting of officers/officials of Revenue and Irrigation
departments of the States concerned;
6. Jacketing of rivers as a strategy shall be avoided as far as possible.
But, where necessary, embankments may be put up after analysing their long
term effect and maintained well;
7. Design capacity of drains, canals, etc., shall be maintained by a
regular programme of de-silting and de-weeding;
8. Effective drainage shall be provided for flood-prone areas in towns,
under-passes or localities housing critical equipment or functions, including
adequate pumping arrangements to tackle emergencies;
9. Proper flood warning system shall be put in place, which should be
kept functional; and
10. Flood releases are to be regulated as per flood control manuals of
the project, duly informing Revenue and other authorities as well as giving
vide publicity through media to alert the public.
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APPENDIX – XXXIII
GREEN BUILDING CONCEPT AND NORMS
I. Introduction
The building sector in India is growing at a rapid pace and contributing

immensely to the growth of the economy. There is an imminent need to
introduce green concepts and techniques in this sector. Green buildings
basically seek to harness natural elements in its design and construction to an
optimum level so as have an eco-friendly, low energy, low water consumption
building. Global warming and shrinking natural resources along with rise in
power consumption has led to acceptance of need to construct all buildings as
green buildings.
II. Benefits of Green New Buildings
Some of the benefits of a green design to a building owner, user, and

the society as a whole are as follows:
 Reduced energy consumption without sacrificing the comfort levels

 Reduced destruction of natural areas, habitats, and biodiversity, and
reduced soils loss from erosion, etc.,
 Reduced air and water pollution(with direct health benefits)
 Limited waste generation due to recycling and reuse
 Reduced pollution loads
 Increased user productivity
 Enhanced image and marketability
In this connection the State Government has constituted the State

Energy Conservation Mission (SECM) to enhance awareness on energy
comprehensive communication strategy, and also to promote energy
conservation and energy efficiency activities in various sectors in the state.
Based on the Technical committee recommendation the Government has
published Energy Conservation Building Code – vide G.O.Ms. No 30 MA &
UD dated 28-01-2014.
The Green Building Concept is one which encompasses the following

important features –
a. Site selection with full respect to ecology of the area and existing
environment and use of local materials etc.
b. Minimum consumption of energy by the building
c. Minimum use of fresh water from external sources
d. Maximum use of non toxic, recycled and renewable material
e. Highest indoor air quality without affecting the energy
consumption
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f. Integrated Building Management System for control and
monitoring, measurement and verification.
g. Innovation in design and construction technique.
III. Work Provisions
Telangana Public Works Department has decided that henceforth all

Telangana Public Works Department building constructions shall be Green.
For internal certification, Telangana Public Works Department adopted

Green Rating for Integrated Habitat Assessment (GRIHA) rating system of
The Energy and Resources Institute (TERI). The responsibility of internal
certification indicating whether the specific criterion that falls under their
respective domain has been achieved or not lie with Deputy State Architect for
Architecture related criterion; Executive Engineer (Civil) for Civil
Engineering related criterion; Executive Engineer (Electrical) for Electrical
Engineer related criterion and District Horticulture Officer for Horticulture
related criterion. The overall internal green certification for the project shall be
done by the Chief Engineer (R&B) Buildings.
The internal green building certification shall be expressed in

following manner on following documents for the purpose of maintaining the
same on permanent basis-
(a) Deputy State Architect
Preliminary Drawings / Working drawings issued for the project .A

Green Parameter Table shall be provided over the Title Block where all criteria
pertaining to Architecture should be listed and satisfaction should be indicated.
Reasons for dissatisfaction should be explicitly mentioned wherever the
criteria are not satisfied.
(b) Completion Certificate
The Completion Certificate shall be obtained from the following

authorities.
i. District Horticulture Officer
ii. Executive Engineer, Civil
iii. Executive Engineer, Electrical
A green Parameter Table shall be provided in the Completion
Certificate where all criteria pertaining to Horticulture/Civil/ Electrical should
be listed and satisfaction should be indicated. Reasons for dissatisfaction
should be explicitly mentioned wherever a criterion is not satisfied.
IV. GRIHA Rating System
GRIHA (an acronym for Green Rating for Integrated Habitat

Assessment) Rating System , a tool developed by TERI (The Energy and
Resources Institute) evaluates the environmental performance of a building
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holistically over its entire life cycle, thereby providing a definitive standard for
what constitutes a ‘green building’. The rating system is based on accepted
energy and environmental principles, and seek to strike a balance between the
established practices and emerging concepts, both national and international.
The basic features
GRIHA rating system has been developed to help ‘design and evaluate’
new buildings (buildings that are still at the inception stages). A building is
assessed based on its predicted performance over its entire life cycle –
inception through operation. The stages of the life cycle that have been
identified for evaluation are the preconstruction, building design and
construction, building operation and maintenance stages. The issues that get
addressed in these stages are as follows-
 Pre- construction stage ( intra- and inter-site issues)

 Building planning and construction stages (issues of resource
conservation and reduction in resource demand, resource utilization
efficiency, resource recovery and reuse, and provisions for occupant
health and well being). The prime resources that are considered in this
section are land, water, energy, air and green cover.
 Building operation and maintenance stage (issues of operation and
maintenance of building systems and processes, monitoring and
recording of consumption, occupant health and well being, and also
issues that affect the global and local environment).
 Scoring points for GRIHA
The system is guiding and performance-oriented where points are

earned for meeting the design and performance intent of the criteria.
Each criterion has a number of points assigned to it. It means that a
project intending to meet the criterion would qualify for the points.
compliances, as specified in the relevant criterion, have to be submitted
in the prescribed format. While the intent of some of the criteria is self
validating in nature, there are others for example : energy
consumption, thermal and visual comfort, noise control criteria, and
indoor pollution levels need to be validated on-site through
performance monitoring .The points related to these criteria (specified
under the relevant sections) may be awarded through monitoring,
validation, and documents/photographs to support the award of point
GRIHA has 100 point system consists of some core points, which are
mandatory to be met while the rest are optional points, which can be
earned by complying with the commitment of the criterion for which
the point is allocated. Different levels of certification (one star to five
star) can be awarded based on the number of points earned. The
minimum points required for certification is 50. Constructions scoring
50 to 60 points, 61 to 70 points, 71 to 80 points, and 81 to 90 points
will get one star, 'two stars', 'three stars' and 'four stars' respectively. A
score of 91 to 100 points will get the maximum rating viz. five stars.
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Points scored Rating
50-60 One star
61-70 Two stars
71-80 Three stars
81-90 Four stars
91-100 Five stars
TERI – GRIHA Green Building Rating System
The criteria have been categorized as follows.
1. Site Selection and Site planning
1.1 Conservation and efficient utilization of resource
Objective – To maximize the conservation and utilisation of resources

(land, water, natural habitat, avifauna, and energy)conservation and enhance
efficiency of the systems and operations.
Criterion 1: Site Selection
Criterion 2: Preserve and protect the landscape during

construction/compensatory depository forestation.
Commitment: Proper timing of construction, preserve top soil and

existing vegetation, staging and spill prevention and erosion and sedimentation
control. Replant, on-site, trees in the ratio 1:3 to those removed during
construction.
Criterion 3: Soil conservation (till post-construction).
Commitment: Proper top soil laying and stabilization of the soil and
maintenance of adequate fertility of the soil to support vegetative growth.
Criterion 4: Design to include existing site features.
Commitment: Minimize the disruption of natural ecosystem and design

to harness maximum benefits of the prevailing micro-climate.
Criterion 5: Reduce hard paving on-site and /or provide shaded hard - paved
surfaces.
Commitment: Minimize storm water run-off from site by reducing

hard paving onsite.
Criterion 6: Enhance outdoor lighting system efficiency.
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Commitment: Meet minimum allowable luminous efficacy (as per
lamp type) and make progressive use of a renewable energy- based lighting
system.
Criterion 7: Plan utilities efficiently and optimize on-site circulation

efficiency
Commitment: Minimize road and pedestrian walkway length by

appropriate planning and provide aggregate corridors for utility lines.
1.2 Health and well being
Objective –To protect the health of construction workers and prevent

pollution.
Criterion 8: Provide at least, the minimum level of sanitation/safety facilities

for construction workers.
Commitment: Ensure cleanliness of workplace with regard to the

disposal of waste and effluent, provide clean drinking water and latrines and
urinals as per applicable standard.
Criterion 9: Reduce air pollution during construction.
Commitment: Ensure proper screening, covering stockpiles, covering

bricks and loads of dusty materials, wheel-washing facility, and water
spraying.
2. Building planning and construction stage
Conservation and efficient utilization of resources
Objective –To maximize resource (water, energy, and materials)

conservation and enhance efficiency of the system and operations.
2.1 Water
Criterion 10: Reduce landscape water requirement.
Commitment: Landscape using native species and reduce lawn areas

while enhancing the irrigation efficiency, reduction in water requirement for
landscaping purposes.
Criterion 11: Reduce building water use.
Commitment: Reduce building water use by applying low-flow

fixtures, etc.
Criterion 12: Efficient water use during construction.
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Commitment: Use materials such as pre-mixed concrete for preventing
loss during mixing. Use recycled treated water and control the waste of curing
water
2.2 Energy: end use
Criterion 13: Optimize building design to reduce the conventional energy

demand.
Commitment: Plan appropriately to reflect climate responsiveness,

adopt an adequate comfort range, less air-conditioned areas, day lighting,
avoid over-design of the lighting and air-conditioning systems.
Criterion 14: Optimize the energy performance of the building within

specified comfort limits.
Commitment: Ensure that energy consumption in building under a

specified category is 10%-40%less than that benchmarked through a
simulation exercise.
2.3 Energy: embodied and construction
Criterion 15: Utilization of fly ash in the building structure.
Commitment: Use of fly ash for RCC (reinforced cement concrete)

structures with infill walls and load bearing structures, mortar, and binders.
Criterion 16: Reduce volume, weight, and time of construction by adopting an

efficient technology (e.g. pre-cast systems, ready-mix concrete, etc.).
Commitment: Replace a part of the energy-intensive materials with

less energy intensive materials and/or utilize regionally available materials,
which use low energy/ energy-efficient technologies.
Criterion 17: Use low-energy material in the interiors.
Commitment: Minimum 70% in each of the three categories of

interiors (internal partitions, panelling/false ceiling/interior wood finishes/ in-
built furniture door/window frames, flooring) from low-energy
materials/finishes to minimize the usage of wood.
2.4 Energy: renewable
Criterion 18: Renewable energy utilization.
Commitment: Meet energy requirements for a minimum of 10% of the

internal lighting load (for general lighting) or its equivalent from renewable
energy sources (solar, wind, biomass, fuel cells, etc). Energy requirements will
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be calculated based on realistic assumptions which will be subject to
verification during appraisal.
Criterion 19: Renewable energy - based hot- water system.
Commitment: Meet 70% or more of the annual energy required for

heating water through renewable energy based water-heating systems.
2.5 Recycle, recharge, and reuse of water
Objective– To promote the recycle and reuse of water.
Criterion 20: Wastewater treatment
Commitment: Provide necessary treatment of water for achieving the

desired concentration of effluents.
Criterion 21: Water recycle and reuse (including rainwater).
Commitment: Provide wastewater treatment on-site for achieving

prescribed concentration, rain water harvesting, reuse of treated waste water
and rainwater for meeting the building's water and irrigation demand.
2.6 Waste management
Objective –To minimize waste generation, streamline waste

segregation, storage, and disposal, and promote resource recovery from waste.
Criterion 22: Reduction in waste during construction.
Commitment: Ensure maximum resource recovery and safe disposal of

wastes generated during construction and reduce the burden on landfill.
Criterion 23: Efficient waste segregation.
Commitment: Use different coloured bins for collecting different

categories of waste from the building.
Criterion 24: Storage and disposal of waste.
Commitment: Allocate separate space for the collected waste before

transferring it to the recycling/disposal stations.
Criterion 25: Resource recovery from waste.
Commitment: Employ resource recovery systems for biodegradable

waste as per the Solid Waste Management and handling Rules, 2000 of the
Ministry of Environment and Forests(MoEF). Make arrangements for
recycling of waste through local dealers.
491
2.7 Health and well-being
Objective – To ensure healthy indoor air quality, water quality, and

noise levels, and reduce the global warming potential.
Criterion 26: Use of low-VOC (volatile organic compounds) paints/

adhesives/ sealants.
Commitment: Use only low VOC paints in the interior of the building.
Use water - based rather than solvent based sealants and adhesives.
Criterion 27: Minimize ozone - depleting substances.
Commitment: Employ 100% zero Ozone Depletion Potential( ODP)

insulation;
Hydro Chloro FluoroCarbon (HCFC)/ and Chloro Fluoro Carbon

(CFC) free Heating Ventilation and Air-Conditioning (HVAC) and
refrigeration equipments and/Halon-free fire suppression and fire
extinguishing systems.
Criterion 28: Ensure water quality.
Commitment: Ensure groundwater and municipal water meet the water

quality norms as prescribed in the Indian Standards for various applications
(Indian Standards for drinking [IS 10500-1991], irrigation applications [IS
11624-1986]. In case the water quality cannot be ensured, provide necessary
treatment of raw water for achieving the desired concentration for various
applications.
Criterion 29: Acceptable outdoor and indoor noise levels.
Commitment: Ensure outdoor noise level conforms to the Central

Pollution Control Board-
Environmental Standards-Noise (ambient standards) and indoor noise

level conforms to the National Building Code of India, 2005, Bureau of Indian
Standards, Part 8-Building Services; Section 4-Acoustics,sound insulation, and
noise control.
Criterion 30: Tobacco and smoke control.
Commitment: Zero exposure to tobacco smoke for non-smokers and

exclusive ventilation for smoking rooms.
Criterion 31: Provide the minimum level of accessibility for persons with
disabilities.
492
Commitment: To ensure accessibility and usability of the building and
its facilities by employees, visitors, and clients with disabilities.
3. Building operation and maintenance
Objective – Validate and maintain 'green' performance levels/adopt and

propagate green practices and concepts.
Criterion 32: Energy audit and validation.
Commitment: Energy audit report to be prepared by approved auditors

of the Bureau of Energy Efficiency, Government of Telangana.
Criterion 33: Building operation and maintenance.
Commitment: Validate and maintain 'green' performance levels/adopt

and propogate green practices and concepts. Ensure the inclusion of a specific
clause in the contract document for the commissioning of all electrical and
mechanical systems to be maintained by the owner, supplier, or operator.
Provide a core facility/service management group, if applicable, which will be
responsible for the operation and Maintenance of the building and the
electrical and mechanical systems after the commissioning.
Owner/builder/occupants/service or facility management group to prepare a
fully documented operations and maintenance manual, CD, multimedia or an
information brochure listing the best practices/do's and don'ts/maintenance
requirements for the building and the electrical and mechanical systems along
with the names and addresses of the manufacturers/suppliers of the respective
system.
Criterion 34: Innovation points.
Four innovation points are available under the rating system for
adopting criteria which enhance the green intent of a project, and the applicant
can apply for the bonus points. Some of the probable points, not restricted to
the ones enumerated below, could be
1. Alternative transportation
2. Environmental education
3. Company policy on green supply chain
4. Lifecycle cost analysis
5. Enhanced accessibility for physically/mentally challenged.
6. Any other criteria proposed by the client
493
Evaluation procedure of criterion
List of Points Unit of TPWD

criteria Remarks responsible
for the criterion
Criteria 1: Site Selection 1 Partly Architecture
mandatory
Criteria 2: Preserve and protect 5 Partly 3 by Architecture, 2
landscape during mandatory by
depository Horticulture Horticulture/
forestation Architecture
Criteria 3: Soil conservation (post 4 Civil
construction)
Criteria 4: Design to include existing 2 Mandatory Architecture
site features
Criteria 5: Reduce hard paving on site 2 Partly Architecture
mandatory
Criteria 6: Enhance outdoor lighting 3 Electrical
system efficiency
Criteria 7: Plan utilities efficiently and 3 Architecture
optimize on site circulation
efficiency
Criteria 8: Provide, at least, minimum 2 Mandatory Civil
level of sanitation/ safety
facilities for construction
workers
Criteria 9: Reduce air pollution during 2 Mandatory Civil
construction
Criteria 10: Reduce landscape water 3 Horticulture/
requirement Architecture
Criteria 11: Reduce building water use 2 Civil
Criteria 12: Efficient water use during 1 Civil
construction
Criteria 13: Optimize building design to 6 Mandatory Architecture
reduce conventional energy
demand
Criteria 14: Optimize energy 12 Electrical
performance of building
within specified comfort
Criteria 15: Utilization of flyash in 6 Civil
building structure
494
Criteria 16: Reduce volume, weight and 4 Civil
time of construction by
adopting efficient
technology
(e.g. precast systems,
ready-mix concrete, etc.)
Criteria 17: Use low-energy material in 4 Architecture
interiors
Criteria 18: Renewable energy 5 Electrical
utilization
Criteria 19: Renewable energy based 3 Electrical
hot-water system
Criteria 20: Waste water treatment 2 Civil
Criteria 21: Water recycle and reuse 5 Civil
(including rainwater)
Criteria 22: Reduction in waste during 2 Civil
construction
Criteria 23: Efficient waste segregation 2 Civil
Criteria 24: Storage and disposal of 2 Civil
waste
Criteria 25: Resource recovery from 2 Civil
waste
Criteria 26: Use of low - VOC paints/ 4 Civil
Criteria 27: Minimize ozone depleting 3 Mandatory Electrical
substances
Criteria 28: Ensure water quality 2 Mandatory Civil
Criteria 29: Acceptable outdoor and 2 Architecture
indoor noise levels
Criteria 30: Tobacco and smoke control 1 Architecture
Criteria 31: Universal Accessibility 1 Architecture
Criteria 32: Energy audit and validation Mandatory Electrical
Criteria 33: Operations and 2 Mandatory Electrical
maintenance protocol for
electrical and mechanical
equipment 100
Total score
Criteria 34: Innovation (Beyond 100) 4 Architecture, Civil,
Electrical,
Horticulture
Total score 104
GREEN PARAMETER TABLE 1 – ARCHITECTURE
PACKAGE
PROJECT
Nomenclature of criterion Maximum Points Remarks
495
Points earned indicating
reasons for
dissatisfaction
if points earned
are lesser than
maximum
points
Criteria 1: Site Selection 1
Criteria 2: Preserve and protect 3
landscape during construction/
compensatory depository forestation.
Criteria 4: Design to include existing 2
site features
Criteria 5: Reduce hard paving on site 2
Criteria 7: Plan utilities efficiently 3
and optimize on site circulation
efficiency
Criteria 13: Optimize building design 6
to reduce conventional energy
demand
Criteria 17: Use low-energy material 4
in interiors
Criteria 29: Acceptable outdoor and 2
indoor noise levels
Criteria 30: Tobacco and smoke 1
control
Criteria 31: Universal Accessibility 1
Total score 25
Criteria 34: Innovation (Beyond 100) 4
Total score 29
GREEN PARAMETER TABLE 2 – CIVIL
PACKAGE
PROJECT
Points earned indicating reasons
for dissatisfaction
if points earned
are lesser than
maximum points
Criteria 3: Soil conservation (post 4
496
construction)
Criteria 8: Provide, at least, minimum 2
level of sanitation/safety facilities for
construction workers
Criteria 9: Reduce air pollution during 2
construction
Criteria 11: Reduce building water use 2
Criteria 12: Efficient water use during 1
construction
Criteria 15: Utilization of flyash in 6
building structure
Criteria 16: Reduce volume, weight 4
and time of construction by adopting
efficient technology (e.g. pre-cast
systems, ready-mix concrete, etc.)
Criteria 20: Waste water treatment 2
Criteria 21: Water recycle and reuse 5
(including rainwater)
Criteria 22: Reduction in waste during 2
construction
Criteria 23: Efficient waste 2
segregation
Criteria 24: Storage and disposal of 2
waste
Criteria 25: Resource recovery from 2
waste
Criteria 26: Use of low - VOC paints/ 4
Criteria 28: Ensure water quality 2
Total score 42
Total score 46
GREEN PARAMETER TABLE 3 – ELECTRICAL
PACKAGE
PROJECT
Points earned indicating reasons
for dissatisfaction
if points earned
are lesser than
maximum points
Criteria 6: Enhance outdoor lighting 3
system efficiency
Criteria 14: Optimize energy 12

performance of building within
497
specified comfort
Criteria 18: Renewable energy 5

utilization
Criteria 19: Renewable energy based 3

hot-water system
Criteria 27: Minimize ozone 3

depleting substances
Criteria 32: Energy audit and

validation
Criteria 33: Operations and 2

maintenance protocol for electrical
and mechanical equipment
Total score 28
Total score 32
GREEN PARAMETER TABLE 4 – HORTICULTURE
PACKAGE
PROJECT
Nomenclature of criterion Maximu Points Remarks
m Points earned indicating
reasons for
dissatisfaction if
points earned are
lesser than
maximum points
Criteria 2: Preserve and protect 2
landscape during construction
/compensatory depository forestation.
Criteria 10: Reduce landscape water 3

requirement
Total score 5
498
Total score 9
OFFICE MEMORANDUM
ISSUED BY AUTHORITY OFCHIEF ENGINEER (R&B) BUILDINGS
No............ DATED: …………..
GREEN PARAMETER CERTIFICATE
Certified ..................................... that ....................... the .....................

package ................................................................................................................
………………………………………………………………………………….
………………………………………………………………………………….
.............................................. of the project.........................................................
sanctioned.....................vide.............................................................No...............
.....................dated................conforms to........................................star ratings
of Green Rating for Integrated Habitat Assessment rating system of The
Energy and Resources Institute.
CHIEF ENGINEER (R&B)

BUILDINGS
499
500
INDEX
This index deals only with the rules in the several chapters and does not cover
the Appendices. It has been compiled solely for the purpose of references and
no expression used in it should be considered as in any way interpreting the
rules
Para
A
Accidents –
Executive Engineers required to report 29, 194
Accounts Officer –
Divisional – responsible for correct compilation of
accounts 33
Functions of divisional – 50
Originals of contract agreements should be in the
personal custody of – 158
Accounts –
Extent to which— procedure dealt with in Code 1
Responsibility of Executive Engineers for – 33, 34
Responsibility of Superintending Engineers for – 17
Responsibility of Engineer –in – Chief/ Chief Engineers
for – 8
Acquisition of Land – 166
Administration Report –
Engineer–in–Chief/Chief Engineers responsible for
preparation of – of department 9
Administrative Approval
Applications for– to works costing less than Rs.10,000 100
By whom given 99, 101
Conditions on which – to construction of residential
buildings given. 439
Definition of – 99
Powers of Military Secretary to His Excellency the
Governor to accord– to Electrical Works in
Government Houses 443
Powers of local Government to accord – to construction
501
Para
of Government Houses 411(2)
Powers of Heads of Departments to accord– to
residential buildings (Govt.) 439
Powers of Engineers-in-Chief/Chief Engineers to
accord– to non-residential buildings (Govt.) 415- I(a)(i)
Powers of Superintending Engineers to accord– to non-
residential buildings (Govt.) 417-A(a)(i)
Powers of Executive Engineers to accord – to non-
residential buildings (Govt.) 428-A(a)(i)
Procedure for obtaining – 109
Revised— when necessary in cases of excesses over
original estimates 102
When required 100, 101,102
Advances –
Of Pay and Travelling Allowances, House Buildings, 425VII(i),
etc., 434VI(vi),
415VIII
To Contractors generally prohibited 197
How recovered 197
For Acquisition of Machinery 197(c)(iii)
Mobilization – 197(c)(i)
Agreement –
Execution of – in the case of emergent works 178
No formal – is necessary in regard to petty works and
repairs 175
No work should be started without an – 174
Allowances –
Extent to which dealt within Code 5
What are– included in emoluments for purpose of
determining rent 263
Alterations –
Commencement of work estimates of which – required 134, 185
Executive Engineers prohibited from making – in
sanctioned designs. 31
Important structural– required orders of original
sanctioning authority. 187
Powers of Superintending Engineers to sanction – in
designs 417 A(e)
Powers of Executive Engineers to sanction - in designs. 428 A(d)
502
Para
Rent payable for – done to leased residences 263
Revised estimate required if – likely materially to affect
cost of work 187
Sanction of Government of India required to – likely to
cause excess beyond local Government's powers. 188
Anonymous communications –
Action to be taken on– 75
Arbitrators –
Rules under which officers may act as – 73
Archaeological Officers –
Duties of – 258
Audit Officers-
Exercise concurrent control with Engineer-in-Chief
over account matters 8
State Government should consult – in cases of doubt as
to their powers. 408
Objections raised by – to orders of Sate Government
must be submitted to Government of India 408
Relation of – to Superintending Engineers in regard to
accounts matters 17
Required to be furnished periodically to the – the
annual verification of furniture and stock in
residences of high officials 233
Auxiliary forces –
Occupation of Government buildings by – 259
B
Bicycles –
Classification of charges for purchase and repairs of– 311
Bridges –
Cost of construction and up keep of - over Irrigation
Canals and Channels to be met from Irrigation
funds 352
Removal of – required sanction of Government of
India 126
Budget Estimate –
Engineers-in-Chief/ Chief Engineers responsible, for
preparation of− 9
Buildings –
All public – to be inspected annually by Superintending
503
Para
Engineers, Executive Engineers, Deputy Executive
Engineers and Section officers 260(a)
Applications for new– or for additions and alterations to
existing– how made 105
Ceiling of rent fixed for private – 240
Commencement of new – or of alteration to existing –
must be notified to head of department concerned 179
Consent of Executive Engineer required to occupation
of public – as Residences 247
Cost of portion of – dismantled how adjusted 93
Clearance by local authority for construction of – 122
Custody of vacant Government – 249
Erection of civil – near fortifications requires sanction
of Government of India 122
Executive Engineers may sanction the temporary
Government – 236
Executive Engineers responsible that plans of –
corrected when alterations made 262
Insurance of Government – when permissible 227
Lease of Government – to private individuals may be
granted by Superintending Engineers. 243
Municipal taxes leviable on– 250
Officers in charge should make someone responsible
for condition of public– 225
Papers to be submitted with applications for sanction to
purchase of – 234
Powers of Superintending Engineers to sanction 147
lumpsum estimates for repairs to–
Public – to be provided with necessary fixtures 229(a)
Purchase of – requires sanction of the Government 234
Register of– how maintained 261(a)
Repairs to fixture in – how executed and charged 229(a)
Restrictions on construction of civil – near zones of
defensive works 122(a)
Rules for construction of – 226A
Rules regarding – of historical interest 257, 258
Rules regarding occupation of Government– by
Auxiliary forces 259
Rules regarding the apportionment of sale proceeds of– 238
504
Para
Rules regarding the upkeep of the compounds of
public– 283
Sale or dismantlement of– 235(b)
Sanitary, water-supply and electrical installations in
Government – how executed and repaired 254, 256
Scales of accommodation :
for offices– 240(iv) (i)
For residences 267
Taxes on public– by whom payable 250
Terms of leases of public– to private individuals 243, 246
Terms on which the lease of − may be exceeded to local
authorities 165
See also Residential buildings. No proposals for supply
accommodation to occupants 267
C
Capital cost –
Determination of– of residential buildings for assessing
rent 263
Items included in– of productive
Of houses purchased as residences how calculated– 263
Of residential buildings to include cost of renewals
necessitated by unforeseen calamities 94, 263
Principles for determining what expenditure is
chargeable to Capital and Revenue accounts 379
Where office accommodation provided in Officer's
residence– of remainder to be separately estimated 263
Write-off of portion of– of residential buildings 263
Cash –
In hands of cashiers – to be counted periodically by
Executive and Deputy Executive Engineers 302
Precautions to be observed for cashing or remitting of
Government money 299
Rules regarding custody of – 298
Senior Assistant –
May make payments for more than one sub-division 301
Must furnish security 303
Casualties –
Procedure to be observed when charges fall vacant
owing sudden – 365
505
Para
Check measurements – 295
Sub-divisional Officers should check-measure all
works. (also see Para 297 of ‘A’ Code ) 294
Executive Engineers and Superintending Engineers to
check measure works 294
Register of Check measurements 295
Civil Officers –
Extent to which Executive Engineers required to
comply with demands for estimates 106
Required to sign requisitions, completion reports and
certificates of execution 222
Requisition by – For petty works 108
Requisition by – For repairs 110
Rules regarding the existence of sanctioned estimate
and allotment of funds are applicable even for
works executed by–acting as P.W. disbursers 181
Code, Public Works Department – Scope of – 1
Commencement of work –
Before detailed estimates of complete project
sanctioned 183, 185
By Executive Engineers prohibited without sanction of
competent authority 31
Detailed estimates must be sanctioned and fund allotted
before – 173
On buildings for other departments must be intimated
to local head of department before – 179
On periodical repairs in anticipation of sanction to
estimate before – 140
On work estimate of which requires alterations before– 184, 185
Prohibited on land not duly made over by responsible
civil officers. 180
Commission–
Rules under which officers may act as – 73
Communications –
See Roads
Compensation for loss of property – admissible 51
Complaints–
506
Para
Against Government servants 75
Completion reports certificates –
Must be signed by officers of department for which
work executed 222
Office record of – 224
Procedure when unfavorable remarks recorded on– 224
Completion Plans –
Disposal of– 224
When required 223
Completion reports –
Authorities empowered to pass – 402
Delay to be avoided in submitting – 219, 220
Disposal of – 224
Executive Engineers responsible for – 32
Capital Expenditure incurred after closure of
construction estimates before submission of – 403
How to be prepared 216
Office of record of 224
Papers to accompany – of irrigation works 401
Full Particulars to be furnished with revised– 218
Period allowed for submission of – of irrigation works 401
Superintending Engineer to decide for intermediate–for
parts of large schemes necessary 217
Utilization of – as revised estimates 215
When required 216
Contingencies–
Allowances for – in estimates 117
Restriction on provision of – in EPC works 117
Contract documents–
For contract of unusual character of condition must be
approved by competent Financial authority in the – 152
For works of great magnitude – should be approved by
Government Law Officers. 153
List of – required. 151
Must be approved by authority Competent, to accept
tender before tenders invited 152
Originals of contract agreement should be kept in the
personal custody of the Divisional Accounts Officer 158
507
Para
Originals of– approved by Sub-divisional officers to be
in their personal custody 158
Contractors –
Advances to– generally prohibited 197
Advances to– on security of materials 197
Contractors' profits–
Extra percentage allowed in certain cases should not be
regarded as– 115
Should not be allowed on the cost of materials supplied
departmentally 114
Contracts–
A description of every Government material to be
supplied should be entered in schedule of– 150
Except under legal advice– must be executed on
standard forms 150
Government– attract stamp duty 153
Officers empowered to execute– 159
Powers of authorities to accept –
Engineers-in-Chief/ Chief Engineers. 415-V(a)(i)
Description of imported articles must be clearly
defined by Governing specifications in the– 150
Rules to be noted in entering into – 161
Powers of authorities to enter into –
Superintending Engineers (other than electrical) 422- IV(i)(a)
Superintending Engineers, Electrical 427-A(c)
Executive Engineers 431(iii)
Executive Engineers, Electrical 435 -IV
Deputy Executive Engineers, 436(e)
Deputy Executive Engineers, Electrical in R&B 436-A(b)
Contribution works—
Allowance to be made in estimates for - for
departmental charges 204
Authorities authorised to sanction undertaking of– 415(a) (iii),
417 A (a)-Note
3(b), 428A(iii)
Department may be required to undertake – 201
508
Para
State Government empowered to remit departmental
charges on– costing less than Rs. 10,000 204
Procedure to be followed in undertaking− from Non
Government Funds. 206
Procedure when works executed partly from
departmental funds and partly from contributions 202
Deposits on account of one – cannot be utilized for
another. 205
Correspondence–
Rules regarding – with higher authorities 86
Court of law–
Production in– of official documents 77
D
Deaths–
Procedure in cases of – on the spot 194
Deposit Works –
A list of– for which the cost of maintenance is
recoverable will be issued periodically. 208
Special rules for – wholly financed from non-
Government funds 206
Special rules applicable to – connected with
Government Irrigation System 207
Designs–
Preparation of important structural – should be done
and approved 120
Direct charges –
Classification of– 396
Dismantlement–
Executive Engineers may sanction – of temporary
buildings 236
Engineer-in-Chief/Chief Engineers may sanction – of
Government State Buildings 235
Distributaries –
Savings under the head – of an irrigation project may
not be diverted to any other heads 398
Duties of:
Engineer-in-Chief (Admn) 6, 7
509
Para
Engineers-in-Chief/Chief Engineers 8-12
Commissioner of Tenders. I (b) under 12
Chief Architect/State Architect I (c) under 12
(Chief Engineer Cadre)
Chief Technical Examiner I (d) under 12
(Chief Engineer Cadre)
Chief Engineer, Central Designs Organisation I (e) under 12
Chief Engineer Quality Control I (f) under 12
Chief Engineer Interstate Water resources. I (g) under 12
Commissioner, Command Area Development I (h) under 12
Authority.
Superintending Engineer. 13-23
Deputy Engineer-in-Chief (Admn) / Deputy Chief II (a) under 23
Engineer (Admn) (Superintending Engineer cadre).
Superintending Engineer, Quality Control II (b) under 23
Superintending Engineer, Electrical II (c) under 23
Superintending Engineer, Mechanical II (d) under 23
Executive Engineer. 25-45
Deputy Chief Engineer IV (a) under 48
Deputy Superintending Engineer IV (b) under 48
Executive Engineer, Quality Control IV (c) under 48
Executive Engineer, Electrical IV (d) under 48
Executive Engineer, Mechanical. IV (e) under 48
Deputy State Architect IV (f) under 48
Deputy Executive Engineer 49, 50
Deputy Executive Engineer, Quality Control V(a) under 50
Deputy Executive Engineer, Electrical V(b) under 50
Deputy Executive Engineer, Mechanical V(c) under 50
Assistant State Architect V(d) under 50
Personal Assistant to Executive Engineer V(e) under 50
Divisional Accounts Officer (Works) VI under 50
Assistant Executive Engineer /Assistant Engineer VII under 50
Assistant Executive Engineer /Assistant Engineer,
Quality Control VII(a) under 50
510
Para
Assistant Executive Engineer/Assistant Engineer,
Electrical. VII(b) under 50
Assistant Executive Engineer/Assistant Engineer, VII(c) under 50
Mechanical.
Senior Architect Assistant (Assistant Executive
Engineer/Assistant Engineer Cadre) VII(d) under 50
Pay and Accounts Office Organisation VIII under 50
Disposal of Surplus Stores − 336
E
Earnest Money–
Cross DD/ Bank Guaranty to accompany tenders for− 155
Charges on account of current and meter hire may have 263
to be remitted
For Preparation of estimate and execution of work. 255
The Executive Engineers concerned have the charge of 256
− in all Government Buildings
Reduction of rent on– 263
Rent chargeable on – 263
Works and repairs in connection with–how executed 255, 256

Embankments –
The reports on new lines of –must have financial 395
responsibilities of Government
Emergent Works –
Procedure that should be adopted in the case of – 178
Engineer-in-Chief/Chief Engineer
Powers of – to accept contracts 415 V
Powers of– to accept arbitration awards. 415 VII
Powers of– to accord technical sanction to works 415(b)(i)
Powers of– to issue the list of contribution works for
which the maintenance cost is recoverable 208
Powers of–to purchase office furniture 415 IV
Powers of—to run the tolls on Government Roads
departmentally in particular cases for special
reasons 350
Responsibility of–or removals, transfers and postings 7
Responsibility of– for budget estimates, administration
report of department 9
511
Para
Coordinate activities in the Department 6 (e)
Control of – over expenditure 10
Correspondence by – with other Departments 11
Exercises concurrent control with Audit Officers over
accounts matters 8
Forms of deeds to be furnished through– 83
Position of– 8
Prescribe security to be furnished by cashiers 303
Responsibility of– for revenue assessments 9
Establishment –
Allowances to be made for - in estimates 204
For contribution works 204
For irrigation works 396
State Government empowered to remit – charges on
contribution works costing less than Rs.10,000 204
Savings on– in an Irrigation Project may not be diverted
to other heads 398
Estimates–
Abstract of– how framed 112
Administrative approval may be exceeded in
preparation of certain– 102
For contribution works 204
For irrigation works 396
Approximate cost of Establishment will be included in– 118
Commencement of periodical repairs in anticipation of
formal approval to the – 140
Commencement of work before detailed — of complete
project sanctioned. 183,185
Date of closing of – for construction of Irrigation
Works 399
Definition of term – 112
Are not confidential 121
For periodical repairs should show date when work last
executed 141
For repairs to buildings to be countersigned by
occupants 145
For repairs to public buildings should include taxes 146
payable by Government in the annual repairs
For roads must include cost of inspection houses 128
512
Para
For work on which prison labour is to be employed–
should be prepared providing labour charges 119
Incidental expenditure to be provided for in the – 117
Items to be included in– for repairs 134,135
Lapse of sanction to− 186
Lapse of sanction to– for repairs other than special 137
Main headings in – for irrigation works 396
Of cost of land for acquisitioned for how framed in the– 166
Powers of authorities to sanction detailed working–
against provision in projects for Irrigation Works 398
Provisions for taxes on public buildings to be made in
the annual repairs – 250
Provisions to be made for repairs in the – 138
Reports that should accompany – for bridges 129
Required for purchase of tools and plant if cost exceeds 309
Rs. 10,000
Sanction to – for special repairs does not lapse at end of
year 139
Separate – is anticipated necessary for ordinary repairs
to each building at work or group of work 135
Superintending Engineers may sanction lump-sum– for 147
repairs to buildings
Will be recorded in the Office of the Sanctioning
authority 211
For annual maintenance and ordinary repairs lapse on
the last day of the financial year 136
See also Revised estimates Supplementary estimates
Excesses –
Authorities competent to sanction over original and
revised estimates of irrigation works 402
Executive Engineers responsible for reporting
probable– 36
Powers of authorities to pass over estimates –
Executive Engineers 428( c)
Superintending Engineers 417( c)(d)
Engineer-in-Chief / Chief Engineers 415(c)
On Governor’s residence 411
Powers of authorities to sanction transferred 412
expenditure
513
Para
Revised Administrative approval necessary in case of–
over original estimate 102(6) & (7)
See also Revised Estimates, Supplementary estimates
Executive Engineers –
Sanction of leaves to establishment of – 41
Authorities competent to fix rents for office
accommodation of – 240 A(a)
Authorities from whom– can receive orders– 26
Consent of– required to occupation of public building
as residence 247
Empowered to authorise undertaking of contribution
works 428 A(iii)
Empowered to sanction sale or dismantlement of
(temporary) buildings 236
Extent to which – required to comply with demands of

civil officers for estimates 107
Required to maintain register of buildings 261
Required to oppose proposals for alterations of works
unless satisfied by their necessity 107
Required to report accidents 29,194
Required to report interruptions of large works in
progress 192
Required to report sanctions accorded by them monthly 212
Responsible for the purchase, care and disposal of all
stores in his division 39
Responsibility of −for revenue assessment 37
Responsibility of −for transfers 30
Responsibility of−for accounts 33, 34
Responsible for arrangements for custody of stores,
public property 305
Responsible for assessment of taxes 250
Responsible for completion reports 32
Responsible for land and buildings in their charge 27, 28
Responsible for reports as to buildings to be sold or
dismantled 235, 237
Responsible for reports of probable excesses 36
Responsible for submission of revised estimates when
necessary 214
514
Para
Responsible that plans of buildings corrected on
completion of alterations 262
Should handover vacant buildings to Revenue
department 249
Will not supply nor repair furniture except for new
Offices 230
Should Endeavour to find tenants for vacant buildings 249
Executive Engineers, Electrical
Powers of – for administrative approval to original
works 435-I(a)
Powers of – to technical sanction 435-I(b)
Powers of – for technical sanction to ordinary repairs 435-II(d)(i)
Powers of – to accept tenders 435-IV(i)
Powers of – to pass excesses over estimates 435-III
Other powers of – 435-VI
Expenditure –
Debit of– on investigations 389
Extensions and Improvements –
To irrigation works how charged 379
F
Famine relief works –
Establishment of Funds for – 413
Powers of Superintending Engineers to sanction – 419
Famine tools –
Details, of – 328
Superintending Engineers to see to the maintenance of
the store of– 328
Fees –
Acceptance of—or acting as arbitrator or commission 73
Female Labourers –
Employment of– in neighbourhoods of barracks
prohibited 195
Ferries –
Removal of – requires sanction of Government of India 126
Fire Protection Appliances –
Supply of – will be provided by construction agency 228
Fixture –
Public buildings to be provided with necessary 229
Repairs to –should be carried out & charged to
515
Para
contingent grant 229
Flags and Flagstaffs–
Supply of– to public buildings 229 Note(6)
Floating Plant –
Purchase of – for use in divisions 312
Forms –
Custody and verification of Stock of – 82
Local Printing of– 80
Of deeds and contracts to be settled by Law Officers 83
Fort or Cantonment –
Local military works office must be consulted in the
first instance as to the sites for civil works or
buildings near – 122
Fundamental Rules –
Applicable to the Public Works Department 1
Furniture –
Executive Engineers will not supply nor repair – except
for new offices– 230 b(i)
For rest-houses how charged 230 b(i)
May be included in estimates of offices at discretion of
State Government 230 b(i)
May be supplied for inspection houses 139
Powers of Superintending Engineer and Executive
Engineer to accord sanction for the provision of –
for inspection bungalows 231, 232
Powers of authorities to purchase Office–
Engineer-in-Chief/ Chief Engineers 415-IV
Superintending Engineers 423 (a) (ii)
Scale of –
for inspection bungalow 232
Special rules regarding –
in-Government Houses 233
G
Gardens –
Rules regarding maintenance of – by the State 282
Government House –
Authorities competent to sanction excesses over 411(2)
estimates for–
Military Secretary empowered to accord administrative
516
Para
approval to additions and improvements; to
electrical works connected with– 443
Occupied free of rent 279
Payment of taxes on− 250
Powers of State Government to sanction outlay on – 411(2)
Special rules regarding furniture in Government India– 233
Objections raised on – by Audit officers to order of
State Government must be referred to 408
Probable excesses over estimates in certain cases on– 188
Occupation of land held for military purposes for – 171
Grant-in-aid −
Works subsidised by Government 202
Groups of works −
Limitations on sanctions of officers to− 409
Guards
Employment of – other than police 64
Rules regarding employment of Police 63
H
Hire −
Rules governing the— of Floating plant 341
Hostels −
Attached to schools and Colleges need not be shown in
return of buildings 289
House-rent allowances −
Certificate should be given by officers in receipt of – 263
I
Inaugural Ceremonies –
Powers of sanction of –
Engineer-in-Chief / Chief Engineer 415-VIII(a) ii
Superintending Engineers 425 (a) ii
Executive Engineers 434 (a) iii
Superintending Engineers to pass – for stores 423 (a) (iv)
Indirect Charges –
Classification of − 396
Inspection house or bungalows –

Classification of − 286
517
Para
Custody of − 285
Estimates for roads must include cost of – 128
Every Executive Engineer should keep a register of – 287
Furniture may be supplied for – 230
Inspection reports –
On Executive Engineers' offices required from
Superintending Engineers 16
Instruments –
Vide Mathematical and Surveying instruments
Of Government buildings when admissible 227
Interest –
Payment of – to contractors 153
Interruptions –
Of large works in progress must be reported to
Superintending Engineer 192
Iron works –
Purchase of – from Government workshops 322
Irrigation Works/Project Estimates −
Leave Allowance to be made for establishment and
tools and plant in estimates for – 396
Information to be given to Survey Department
regarding new – 199
Information to be submitted with project report in
preparation of– 390-393
State Governments rules governing the submission of
estimates for and the construction of cost exceeds
the powers of sanction of State Government for – 406
Authorities competent to accord technical sanction– 415,417,428
Authorities competent to extent dates of completion of
open capital works on – 399
Authorities competent to sanction original estimates 411(1), 415,
for– 417,428
Authorities competent to sanction works against open

capital account of – 411(1)
Authorities empowered to pass completion reports of– 401
Classification to works chargeable to the open capital
accounts of – as remunerative and unremunerative 379, 400
Conditions to be fulfilled to take up project of – 397
518
Para
Date of closing of construction estimates of – 399
Expenditure on – between closing of estimate and
receipt of approval of completion report 403
Extensions and improvements to – how charged 379 (a)
Financial prospects how to be exhibited in – 392
How financed 368
Items included in capital cost of – 369
Papers to accompany completion reports of – 401
Powers of authorities to sanction detailed working
estimates against provision in projects for – 398
Principles for determining what expenditure, is
chargeable to capital and revenue in – 379
Provision for establishment and tools and plant in
estimates for – may not be transferred to other
heads 398
Renewals and replacements of – how charged 379
Rules regarding charges to the open capital accounts of 401(a), (e)
Superintending Engineers may sanction re- 398
appropriations of ascertained savings on– from one
sub-head to another
L
Land –
Charges for – to be included in capital cost of 263
residential buildings
Commencement of works prohibited on – not duly
made over to responsible civil officers 180
Lease of – incharge of Public Works Department 172
Must be sold through Revenue Department 162, 235
Occupation of – should be timed to avoid destruction of

standing crops 189
Periodical inspection of vacant – by the Executive
Engineer 28
Procedure in case of – acquired by private negotiation 172
Rules for acquisition of − 166, 170
Special rules regarding occupation of – held for military
purposes 171
Terms on which – and immovable property may be
519
Para
transferred to local authorities 165
Lapse of sanction –
To estimates 186
Law suits –
Procedure in regard to – 76, 77
Production of official documents in 77
Leases –
Capital expenditure on – of residences to be avoided 263
Superintending Engineer may grant – of Public
buildings to private individuals 243
Taxes on residences held on – by whom paid 240
Terms of – of public buildings to private individuals 243-246
Lime Kilns –
Must not be erected near inhabited parts of towns 189
Local bodies –
Terms of transfer of immovable property generally to− 165
Transfer of buildings to − 239
Definition of term− 2
Exercise discretion as regards insurance of Govt.
property of – 227
Fix working year for annual maintenance estimates 136
Make rules regarding security deposits 303
May authorise advances to contractors 197
May authorise employment of guards 64
May authorise execution and repair of sanitary, water-

supply and electrical installation by agency other
than the Public Works Department 254, 256
May authorise execution of works by civil officers 95
May authorise maintenance of capital and revenue
accounts of minor irrigation works costing less than
Rs. 100 lakhs 381
May dispense with capital and revenue accounts of
minor irrigation works costing more than Rs.100
lakhs 381
May permit inclusion of furniture in estimate for new
officers 230
May remit departmental charges on contribution works
costing less than Rs. 1,000 204
520
Para
May sanction purchase of buildings for public purposes 208
May sanction sale or dismantlement of provincial
buildings in excess of Rs. 50,000 235
May transfer residential buildings from Class I to Class
II and vice versa 268
Must submit objections raised by Audit Officers to their
orders to the Government of India 408
Opinion of – must be recorded when occupation by
civil department of military land is proposed 171
To incur expenditure on irrigation works between
closing of estimate and receipt of approval to
completion report 403
To reduce or remit rents of residential buildings 263
To remit rent on sanitary, water-supply and electrical
installations 263
To sanction outlay on Government Houses 411 (2)
To sanction re-appropriation funds 414
To sanction remissions and reductions of rent 263
To sanction sanitary water supply and electrical
installations in residential buildings 263
Powers of – to accord technical sanction to estimate for
Group works forming one project 409
Required to frame sanitary rules for extensive works 198
Responsibility of – for losses caused in encashment of

personal bills of officers 299
Restriction on powers of – to sanction supplementary
estimates for Government houses 411 (2)
Should consult Audit Officer in case of doubt as to
powers 408
Losses –
Of stores to be reported to Superintending Engineer 329
Police investigation for – of stores 330
Powers of authorities to write-off of public money –
Superintending Engineers 432 (d)
Chief Engineers 415-VI
Powers of authorities to write-off of stores –
Superintending Engineers 423 (d)
521
Para
Powers of Superintending Engineers to sanction
estimates for – of stores due to depreciation 423 (c)
See also Compensation for loss of
M
Materials—
Advances to contractors on security of – 197
Directly Charged to works included under head of
"Stores” 304
Mathematical and Surveying instruments-
Cost of repairs of damage to – reasonable from persons
responsible 38
Executive Engineers required to report annually on
condition of – 38
Executive Engineers concerned may purchase / get
repaired – 342
Measurement books –
Basis of bills of contractors and suppliers 290
How maintained 292
Superintending Engineers required to inspect – 296
Superintending Engineer is competent to deal with the
losses of – 296
Measurements –
Detailed – when may be dispensed with 263
Minor Irrigation works –
Authorities competent to sanction works against open
capital account of – 415, 417, 428
Authorities competent to extend date of completion of
open capital Accounts 399
Capital and Revenue accounts to be maintained for –
costing more than 100 lakhs. 380
Definition and classification of 384
Expenditure on – between closing of estimate but
receipt of approval to completion report 403
Extensions and improvement how charged in– 379
Financial prospects how to be exhibited in – 392, 401

State Government may authorise maintenance of capital
522
Para
and revenue accounts for-costing less than
Rs.100.00 lakhs 380
State Government may dispense with capital and
revenue accounts for costing more than Rs.100.00
lakhs 381
Papers to accompany completion reports of – 401
Period allowed for submission of completion reports
of– 401
Powers of State Government to accord technical
sanction to –
Original works 411(1)
Renewals and replacements of – how charged 379
Rules regulating charges to the open capital account of– 379
Superintending Engineers may sanction re-

appropriations of ascertained savings on – from one
sub-head to another 424
Modifications –
See Alterations
Money –
Powers of authorities to write-off value of public lost–
Engineers-in-Chief/ Chief Engineers) – 415-VI
Superintending Engineers 423(d)
Monuments –
Rules regarding preservation of – 257, 258
Mosques –
See Religious edifices
Municipal tax –
Procedure to avoid delay in the assessment and
payment of – 253
Rules regarding remission of – for vacant buildings 252
O
Office establishment/Superintendents
May be required to furnish security deposit in dealing
with cash 303
Open Capital Accounts –
Authorities competent to extend dates of completion of 399
523
Para
irrigation projects on – (Note)
Register of sanctions against – to be maintained 405
Rules regarding incurring Capital expenditure before
submission of completion report on – 403
Operations –
Classification of the – of the department 88, 92
Original Works –
Procedure to be observed in regard to – costing more
than Rs.10,000 109
P
Pensions –
Not dealt with in Code 1
Of re-employed pensioners included in emoluments for
purpose of determining rent payable 263
Personal Interest –
Persons employed in the department have no – in the
construction of Public works 72
Petty establishment –
By whom appointed 18
Petty Supervision –
Allowances for – in estimates 117
Petty Works –
Definition of –
Detailed estimates not required for – 99,108,111,112
Procedure in regard to – 108
Requisition by civil officers for – 108
Piece work –
Plans –
Estimate for a bridge should accompany the – 130
Executive Engineers responsible for maintenance of –
of all land within their charge 27
Executive Engineers responsible that – of buildings
corrected when any alterations made 262
Record of – to be maintained in Executive Engineer's
Office 85,223
Police guards – Vide Guards
524
Para
Post and Telegraphs Department –
Postmaster-General Hyderabad Circle, responsible for
rent on residential building of – 251
Powers of sanction –
See Executive Engineer, State Government etc.,
Prison labour –
How include in estimates 119
Prickly-pear –
Clearance of – 210
Prizes –
Officers may compete for – offered by municipalities
for designs 73(Note2)
Progress report –
Preparation and submission of – 297
Projects –
Affecting interest of more than one province require
sanction of Government of India for – 411(1)
Leave Allowance for establishment and tools and plant
to be made in for Irrigation – works 396
For embankments must detail financial responsibilities
of Government – 395
For roads how to be submitted to Government of India– 127
For water-supply schemes how to be prepared for 131,132
Information to be submitted with – Irrigation 392-396
Information to be submitted with – for water supply 131,132

Papers to be submitted with – 112
Requiring sanction of the Secretary of State 411(1)
Savings due to omission of substantial section of – may
not be utilized on other sections 182
Public Works Department –
Acts as agent of the Government of India 4
Organisation and functions of the 2
Punkhas –
Articles included in term 229
Purchase –
525
Para
Capital cost of residential buildings – by Government
how calculated 263
Conditions under which – of residence for officials
permissible 264
Estimates required for – of tools and plant if cost
exceeds Rs. 10,000 309
Local – of indigenous stores desirable of buildings
requires sanction of State Government 234
Of works from Government workshops 322
Papers to be submitted with applications for sanction to
– of buildings 234
Powers of authorities to office furniture :-
Chief Engineers 415-I
Superintending Engineers 423(a)(ii)
Powers of authorities to stores –
Executive Engineers 432(a) (iii)
Superintending Engineers 423(a)(i)
Powers of authorities to –
Tools and plant–
Executive Engineers 432(a) (i)
Superintending Engineers 423(a)(i)
R
Rates-
Duty of Superintending Engineer to watch and control
the – 15
No higher – except those provided in the agreement or
contract may be paid 176
Of rent chargeable on Provincial buildings occupied by
Commercial Department and departments of the
Central Government 245
Revised – will have effect from the date of revised
agreements 176
Schedule of – to be maintained 113
Record –
Office of – of completion reports 224
Place of – of estimates 211
Record Plans –
Must be prepared immediately after the work is
526
Para
completed 223
To be maintained in Executive Engineer's office 85
Record Racks –
Supply of – to buildings occupied by a Zilla Parishad 244
Records –
Destruction of official – 84
Recoveries –
Of advance 197
Reduction of Rent –
Of residential buildings when permissible 263
Of leased buildings when permissible 263
Of sanitary, water-supply and electrical installations 263
Papers to accompany applications to – 270
Powers of State Government to sanction – 263
Remission of rent when a well in a Government
building is dry or otherwise unfit for use 271
Registers of buildings –
How maintained 261
Register of incumbents –
To be maintained in divisional and sub-divisional
officers 359
Religious edifices –
Must not be destroyed or injured in execution of works 191
Must not be occupied as residences 248
Remission of rent –
See Reduction of rent
Remission –
Of departmental charges 204
Of percentage charges on stores 331(a)
Removals –
Duties of ENC(Admn.) regarding – 7
Duties of Superintending Engineers regarding – 18
Of portions of residential buildings damaged by
calamities how dealt with 263
Removal –
Of Bridges and Ferries 126
Renewals and Replacements –
General Rules regarding classification of – 93, 94
527
Para
Of irrigation works how charged 379
Rent –
Admissible to Sub-divisional Officers who provide
office accommodation in their residences 240
Admissible to Executive Engineers who provide office
accommodation in their residence 240
Allowances included in emoluments for purpose of
assessing – 263
Authority competent to fix – for office accommodation
for Executive Engineers 240
Authority competent to fix – for Executive Engineers 240 A(a)
State Government fix rent for –
Payment of taxes on residences in which provided by
occupant 240 A(d)
Rent admissible to Sub-divisional Officers who provide
– in their residence 240 A(f)
Rent admissible to Executive Engineers who provide –
in their residence 240
Where – provided in officer's residence capital cost had
repairs of remainder to be separately fixed 263
Chargeable on Govt. buildings occupied by Forest
Department and departments of the Central
245
Government
Chargeable on residences held on lease on sanitary,

water-supply and electrical installations 263
Chargeable on leased buildings – 263
Payable on alterations to leased buildings – 263
Rules regarding leasing of residences for Government
officials 263
For office accommodation for Superintending
Engineers fixed by State Government 240
Fixing – for office accommodation for Executive
Engineers 240
Fixing – for office accommodation for Superintending
Engineers 240
Incumbent of appointment for whom residences
provided is responsible for – 263
528
Para
Incumbent of appointment when relieved of
responsibility for – 263
Leviable on residential building hired for
accommodation of officials 298
Municipal taxes payable by occupant leviable in
addition to – 250
No deduction from admissible – for office
accommodation separately provided 263
Of Class I residential buildings how fixed 263
Of Government residences let to private persons –
how assessed 275
Of houses leased for residences should not exceed
10 per cent of officer's emoluments 263
Payable on alterations to leased residences 263
Postmaster-General, Hyderabad Circle, responsible for–

of residential buildings of the Posts and Telegraphs
Department 251
Repairs necessitated by calamities not included in
calculation of – residential buildings 263
Residential buildings may be grouped together or

treated separately for purposes of assessment of – 269
Rules for assessment of – on residences 263
Rules regarding of class II residential buildings for – 263

Rules regarding rounding off – 263
Superintending Engineers may be empowered to fix –
of residential buildings 278
Rent-free quarters –
Authority for grant of – to be communicated to Audit
Officer 272
Grant of – on condition that occupant executes repairs
is prohibited 274
Papers to accompany applications for grant of – 274
Taxes on – by whom payable 250
Repairs –
Allowances to be made for ordinary – to residential
buildings 263
529
Para
Classification of – 133
Commencement of work on periodical in anticipation
of sanction to estimate 140, 177
Detailed estimate not required for petty – 110
Detailed estimates not required in certain cases of – 110, 147
Estimates for periodicals should show date when work
last executed – 141
Estimates for – to buildings to be countersigned by
occupants 145
Expenditure on ordinary – to Government buildings to
be limited to 1 ½ per cent on the capital cost 144
Grant of rent-free quarters on condition that occupant
executes prohibited – 274
Items to be included in estimates for – 133
It is irregular to classify under special – and

establishment which provides for items of ordinary
repairs 148
Lapse of sanction to estimates for other than special – 179
State Government fix working year for estimates of – 136
Necessitated by calamities not included in calculation
of rent of residential buildings for – 268
Papers to be submitted with estimates for – 112
Powers of authorities to sanction emergent–
Executive Engineers 429 (a)(iii)
Superintending Engineers 418 (c)
Powers of authorities to sanction estimates for annual–
Executive Engineers 429 (a)(i)
Superintending Engineers 418 (a)
Powers of authorities to sanction to tools and plant
Executive Engineers 432 (a)(i)
Superintending Engineers 423 (a)(i)
Powers of Superintending Engineers to sanction lump-
sum estimates for – to buildings 147
Procedure regard to requisitions for – 110, 145
530
Para
Requisitions by civil officers for – 110
Separate estimates necessary for – to each work or
group of works 135
Superintending Engineers may authorise commencing
of periodical– in anticipation of sanction of
estimates 140
Taxes on public buildings payable by Government to be
included in estimates for – 146
To ambulance wagons and tongas may be executed by
the Public Works Department 147
To fixtures in buildings how executed and charged 229
To residential buildings should include municipal taxes

payable by Government 263
When – to leased buildings executed by Government
the cost to be borne by tenant 263
Where office accommodation provided in officer's
residence cost of – to remainder to be separately
estimated 263
See also Special Repairs
Replacements –
See Renewals and Replacements
Requisitions –
By Civil Officers for petty works 108
By Civil Officers for repairs 110
Residential buildings –
Allowance to be made for ordinary repairs to 263
Authority exempting an officer from payment of rent
of– should be communicated to the Accountant-
General 272
Capital cost of– how determined for assessing rent 263
Capital cost of– purchased by Government– how
calculated 263
Capital expenditure to be avoided on leased – 263
Classification of– 263
Conditions under which construction of purchase of –
permissible 264
Damage to– by tenants 280
Improvements to – 276
531
Para
Incumbent of appointment for whom – provided is
responsible for rent 263
Incumbent of appointment when relieved of
responsibility for rent of – 263
May be grouped together or treated separately for
purpose as assessment of rent to – 239
No deduction from rent admissible for office

accommodation if such accommodation separately
provided 263
Payment of taxes on– in which office accommodation
provided to occupant 240
Periodical review of concessions granted to occupants
of 273
Postmaster-General, Hyderabad Circle, responsible for
rent on– of Posts and Telegraphs Department 251
Powers of State Government to sanction remission and
reductions of rent on 263
Proposals, for improvements of – for which reduced
rents have been sanctioned 270
Provisions of electrical, water-supply and sanitary
installations in – 263
Punkahs in– may be supplied and maintained by
Government 229
Reductions of rents of– when permissible 263
Renewals of portions of damaged– by calamities how
dealt with 263
Rent payable for alterations to leased – 263
Rent payable to officers who are provided office
accommodation in their – 263
Rent to be charged on By tenant— held on lease 263
Rent of Class I– how fixed 263
Rents of– let to private persons how assessed 275
Repairs necessitated by calamities not included in
calculation of rent of – 263
Restriction on powers of Superintending Engineers to
sanction lump-sum estimates for repairs to– 147
Rules regarding assessment of rent on – 263
532
Para
Rules regarding leasing of– for Government officials 263
Rules regarding sub-letting of– 263
Rules regarding upkeep of the compounds of– 283, 284
Superintending Engineers empowered to fix rents of– 278
Taxes on– by whom paid 250, 263
Term of transfer of– to local bodies 165, 239
Transfer of from Class I to Class II and Vice Versa 268, 281
Use of vacant– as rest-houses where office
accommodation provided in officers' residence
capital cost and repairs of remainder to be
separately estimated 263
Write-off of portion of capital cost of – 263
See also Rent-free quarters
Returns –
Necessity for examination of periodical – 87
Revenue –
Expenditure chargeable to – account of irrigation
works 379
Responsibility for assessments of–
Chief Engineers 9
Executive Engineers 37
Revised estimates –
Comparison of Responsibility for assessments of– with
latest sanction necessary 214
Report and comparative statement must accompany – 214
Required if alterations in proposed design are likely to
affect materially cost of work 187
Utilisation of completion report as– when necessary 215
Roads –
Estimates for– must include cost of inspection houses 128
Information to be given to Survey Department
regarding new 199
Main– may not be abandoned without sanction of
Government of India 126
Papers to be submitted to Govt. of India with projects
533
Para
for– 127
Right to Information Act and Rules 87 (A)
S
Sale –
All land should be sold through the Revenue
Department 162
Authorities competent to remit percentage on – 331(a), 423(b)
(i)
Chief Engineer, Superintending Engineer and Executive
Engineer may be empowered to sanction– of Govt.
buildings 235
Executive Engineers may sanction – Of temporary
buildings. 236
Of Government land must be arranged through
Revenue Department. 235,237
Percentage addition ordinarily to be made to value
when stores sold to public or other departments 331(a)
Rules regarding the sale of usufruct of trees 344,346
Sanction –
Amount of – is not confidential 121
Lapse of – to estimates 186
Monthly return of– 212
To works applies only to precise objects for which
estimate intended to provide 182
To works convey no authority for commencement till
funds allotted. 173
See also Technical Sanction
Sanitary Installations –
Provision of – in residences 263
Reduction of rent on– 263
Rent chargeable on– 263
Works and repairs in connection with—how executed 254
Sanitary Rules –
For extensive works 198
Sanitation –
State Government may authorise expenditure on – on
works as contingent outlay 198
534
Para
Savings –
Due to abandonment of substantial section of a project
may not be utilised on other sections 182
On work may not be utilised for additional work not
contemplated in original project 182
Schedule of rates –
The procedure for the preparation of the – 116
See Rates
Security deposits –
Form of- for performance of contracts 157
Rules regarding – of establishment 303
Security deposits for Superintendents and other
employees dealing with cash 303
See also Earnest money.
Service –
Officers of Telangana State Engineering – liable to
work in any part of Telangana 71
Sites –
Local authorities must be consulted as to convenience
of – 122
Of buildings must be fixed before designs and estimates
prepared 122
Special repairs –
Estimates for – requires the sanction of competent
authority 144
Powers of authorities to sanction estimates for –
Executive Engineers 429(a)
Superintending Engineers 418(a)
Sanction to estimates –for does not lapse at end of years 139
Stamp duty –
Levy of – on Contractors 153
Stationery –
Custody and verification of – 82
State Government –
Term – when used 2
Stores- –
Disposal of serviceable surplus materials at – site of
535
Para
work 335
Classification of – 304
Executive Engineers responsible for arrangements for
custody of – 305
Losses of – to be reported to police 330
Losses of – to be reported to Superintending Engineer 329
Percentage addition ordinarily to be made to value
when – sold to public or other departments 331(a)
Powers of authorities to purchase –
Executive Engineers 432(a)(i)
Superintending Engineer 423(a)(i)
Powers of authorities to write off irrecoverable value of
– lost – Engineer-in-Chief /Chief Engineer 415 (vi)
Powers of Officers to dispose of unserviceable or

Surplus – Superintending Engineers 423(b)(iii)
Powers of Superintending Engineers to sanction
estimates for losses of – due to depreciation 423 (c)
Provision to be made in contracts for imported – 150
Report of unserviceable – 423 (d)
Superintending Engineer
Responsibility for - on death or departure of person in
charge 306
Sub-division officer responsible for – 304
Superintending Engineers pass indents for – 423(a)(iii)
Unserviceable articles of – to be sold in public auction
after sanction of the competent authority 334
Sub-division
Constitution of new – requires sanction of State
Government 49
Sub-divisional Officers(Deputy Executive Engineers)-
Classes of Officers which may hold appointment 71(a)
Originals of contract agreements approved by – to be
kept in their personal custody 158
Rent admissible to – who provide office
accommodation in their residences 240
Responsibilities of – for stores within sub-division 304
Rules regarding transfer of – 360-365
536
Para
Powers of sanction to estimates, agreements by – 436
Sub-letting –
Rules regarding – of residences 263
Authority competent to fix rent for office
accommodation for – 240
Superintending Engineers –
Accidents must be reported to – 194
Appoint subordinates 19
Correspondence by – with other departments 22
Fix rents for office accommodation for Executive

Engineers up to Rs.100 per mensem 240
Interruption of large works in progress must be reported
to– 192
May authorise commencement of work on periodical
repairs in anticipation of sanction to estimate 140
May authorise undertaking of contribution work 417 A(b)
May extend dates of completion of works estimates
under the open capital account rules 399
May divert the contingencies of an estimate to new
works 417 (c)
May fix rents on residential buildings 278
May remit percentages charge on estimate to new
works 331(a), 423(b)(i)
May sanction destruction of records 84
May sanction payments of rent to their subordinate
officers for office accommodation provided in their
residences 240
May sanction sale or dismantlement of buildings 235
May sanction sale or dismantlement of provincial
buildings valued at less than Rs. 10,00,000/- 235
Must maintain register of buildings 261
To accept tenders 422 (i)
To accord technical sanction to works 417 (c)
To alter dates of birth in the service books
of non-gazetted establishment under them 427
To approve finally data statement for rent of buildings
occupied by Commercial Department and
537
Para
Department of the Central Government 245 (c)
To dispose of unserviceable or surplus stores 423 (b)
To divert contingencies to new works 417 (e)
To establish temporary telephone connections 426
To lease out collection of tolls on Government roads 350
To issue orders for the disposal of unserviceable
T&P received from works dismantled. 423(b)(i)
To pass excess/over estimate 417(d)
To sanction alterations in designs 417(e)
To sanction detailed working estimates against
provisions in irrigation projects 398
To sanction emergent repairs 417A(c)
To sanction estimates for annual repairs 417A(a)
To sanction estimates for repairs to tools and plants 423(a) (iv)
To sanction estimates for purchase of T&P 418-A
To sanction lumpsum estimates for repairs to buildings 147
To sanction occupation of Government buildings as
offices 239 (2)
To sanction photograph charges 421
To sanction purchase of stores 423 (a)
To sanction purchase of tools and plant 423 (a) (i)
To sanction purchase of office furniture 423 (a)(ii)
To sanction re-appropriation of ascertained sayings
from one head to another for irrigation works 398
To sanction re-appropriations 424
To sanction the renting of ordinary office
accommodation 241, 242
To write-off value of public money lost 423(d)
To write-off irrecoverable value of stores lost 423(d)
To write off unserviceable stores 423(b)(i)
Relation of– to Audit Officer in regard to account
matters 17
Authorities to competent to sanction rent for office
accommodation 240
538
Para
Required to exercise supervision over Municipal Works 23
Required to inspect and report on offices of Executive
Engineers 16
Required to inspect measurement books 296
Responsibilities of – for removals, transfers and
postings 18
Responsibility– for revenue assessments 21
Responsible for efficiency of establishment in their
circles 16
Responsible that sanitary Rules on extensive Works are
observed 198
Supplementary estimates –
Amount of original estimate to be 213
included in–
To works and repairs to Governor’s Residences 411
When necessary 213
Survey Department –
Information to be given to – regarding new roads and
irrigation works. 199
Survey Instruments –
See Mathematical instruments
Surveys –
Allowances to be made for establishment in estimates
for large irrigation 396
T
Taxes
Estimates for repairs to public buildings should include
– payable by Government 146
On residences held on lease by whom paid 240
Payable by Government on residential buildings
to be included in repairs 263
Payment of – on residences in which office
accommodation provided by occupant 240-A(d)
Procedure for the levy of – on new buildings 263
Provision for payments of – on public buildings to be
made in the annual repair estimates 250
Rules regarding payment of local and municipal 250
539
Para
Technical Sanction –
Authorities competent to accord – to works 428, 429
Can be accorded only in Public Works Department 102
Not required for petty works, petty repairs and lump-
sum repairs to buildings 102,147
Powers of Government to accord – to maintenance and
improvements of Governor’s residences 411
Powers of officers to accord –

Executive Engineers 428(b)
Electrical Engineers 435
Superintending Engineers 417(b)
Engineers-in-Chief /Chief Engineers 415(b)
Deputy Executive Engineers 436 (b)
Telephones –
Powers of Superintending Engineers to establish
temporary 426
Temples –
See Religious edifices.
Temporary establishment –
Rules regarding employment of – 57
Tenders –
Advertisements and forms of – must have the consent
of the competent financial authority 152
Amount of earnest money to accompany – 155
Contents of notice calling – 154
Lowest – should usually be accepted 154
May not be accepted from persons directly or
indirectly connected with Government 154
Methods of contracts & e procurement 154
Qualification criteria 154
Officers empowered to accept – 159
Opening of – 154
Rules regarding invitation acceptance of – 154,156
Should be accompanied by earnest money 155
Tents –
Should be purchased from the Jail Department 316
540
Para
Tolls –
Right to collect – on Government Roads 350
Tombs –
See Religious edifices
Tools and Plant –

Allowance to be made for – in estimates for
Contribution works 204 (Note 1)
Rules regulating inclusion of establishment cost and –
in the estimates 118
Irrigation works Included under the head of "Stores” 304
State Government empowered to remit charges for – on
deposit works costing less than Rs. 10,000 204
Powers of authorities to purchase of –
Executive Engineers 432(a) (i)
Superintending Engineers 423(a) (i)
Powers of authorities to repair –
Superintending Engineers 423 (a) (v)
Purchase of – must be covered by estimates if cost
exceed Rs.10,000 309
Savings on ordinary–
in an irrigation project may not be diverted to other
heads 398
Transfers—
Duties of Engineer-in-Chief (Admin) regarding – 7
Duties of Executive Engineers regarding – 30
Duties of Superintending Engineers regarding– 18
General rules regarding– of charges 358
Of funds between contribution works prohibited 205
Of residential buildings from Class I to Class II, Class
II and vice versa 268
Papers to be submitted on – of divisional or such-
divisional charges 360
Procedure in regard to – of divisional and sub-
divisional officers 360, 365
Terms of – of Government buildings to Zilla Parishads 239
Immovable property generally 165
541
Para
W
Water-supply—
Information to be submitted with projects for – 131, 132
Provision of – installations in residences 263
Reduction of rent on – installations 263
Rent chargeable on – installations 263
The agency by which the work connected with – to
Government buildings should be done 196
Works and repairs in connection with – installations
how executed 254
Work charged establishment –
Employment of 58
Works –
Contingent outlay on – 190
Procedure in regard to partly contributed for – by Zilla
Parishads and private parties 209
Workshops –
Cost of work executed in divisional – for private parties
to be recovered in advance 357
Only work required by department to be
undertaken in divisional – 356
Purchase of all articles of iron— works must be got
from Government– 322
Status of divisional 355
Work slip –
Submission of – when necessary 36
Write-off –
Of portion of capital cost of Residential buildings 263
Powers of authorities to – irrecoverable value of stores
lost
Engineer-in-Chief/Chief Engineers 415-VI
Executive Engineers 432(b)
Powers of authorities to – losses of public money
Engineer-in-Chief/Chief Engineers 415- VI
Executive Engineers 432(b)(v)
542
Para
Powers of officers to – tools and plant –
Executive Engineers 432(b)(i)
Superintending Engineers 423(b)
Powers of officers to – unserviceable stores
Superintending Engineers 423(b)(i)
543
MEMORANDUM SHOWING THE RELATION BETWEEN THE RULES IN
THE REVISED TELANGANA STATE PUBLIC WORKS DEPARTMENT CODE
(UPDATED UPTO ____________________) WITH THOSE IN
THE TELANGANA STATE PUBLIC WORKS DEPARTMENT CODE,
PUBLISHED IN 1979 EMBODYING CORRECTIONS UPTO ____________________.
Except in cases where the sanction or the concurrence of the Government of

India, the Comptroller and Auditor-General of India, or other authority is stated to be
required in the remarks column, rules in this Code can be amended by the State
Government, provided they are not repugnant to any of the provisions of the Article
246 of the Constitution of India, the Fundamental Rules, the Audit Resolutions and
other Statutory Rules and Orders issued by the President of India. Financial rules
may be altered only by or with the concurrence of the Finance Department of the
State Government. In interpreting the rules in this code, it should not be assumed
that they are mere compilations from the sources indicated in column 2 of this
memorandum, as the rules in the paragraphs mentioned in column 1 contain such
further modifications as Government may have deemed fit to make at the time of
framing these rules.
Paragraph
number of
Relation to T.S. Public Works Department Code,
the T.S.
Public Published in 1979 Remarks
Works
(Embodying Corrections Upto _______________ )
Department
Code
1 2 3
Chapter I – Establishment and Organisation of the Department
1 This is a re-draft Paragraph 1 of the T.S.P.W.D Code
published in 1979, modification necessitated by the
enlarged powers of State Government and formulation
of various departments / organisations / undertakings
dealing with Public Works.
2 Information of various items of Public Works declared
to be state list and also various departments /
organisations / undertakings dealing with Public Works
is incorporated.
3 Omitted. Already
Omitted
4 This Paragraph discusses about guidelines relating to
Central Government works. At present GOI issues
guide lines scheme wise. Hence the paragraph
modified accordingly omitting the Appendix I and IA
5 The para is modified incorporating the Service Rules
and zones of State of Telangana, State/Zone cadres.
6 Para modified stating (I) the duties and powers of
Engineers-in-Chief (Admn.).
7 Para modified.
544
1 2 3
8 This paragraph is the same as in old code stating (I(a)) Any
the duties and responsibilities of Engineer-in- modification
Chief/Chief Engineer duly adding professional in the rules
advisors in the para. concerning
the duties
and function
of the audit
officers will
require the
approval of
the
Comptroller
and Auditor-
General of
India
9 to 11 These paras are the same as in old code.
12 This para modified keeping the provisions in para 120
and incorporating sub-paras about details of inspection
report, inspection of works, maintaining contractor
master, etc.
I (b) New para on the duties and responsibilities of
Commissioner of Tenders is incorporated.
I(c) New para on the duties and responsibilities of
Chief Archiect/State Architect is incorporated.
I(d) New para on the duties and responsibilities of
Chief Technical Examiner is incorporated.
I(e) New para on the duties and responsibilities of
Chief Engineer, Central Designs Organisation is
incorporated.
I(f) New para on the duties and responsibilities of
Chief Engineer, Quality Control is incorporated.
I(g) New para on the duties and responsibilities of
Chief Engineer, Inter State & Water Resources is
incorporated.
I(h) New para on the duties and responsibilities of
Commissioner, Command Area Development
Authority is incorporated.
13 This Paragraph is the same as in old code.
14 This para is simplified and new sub-paras from (a) to
(d) on the duties and responsibilities of Superintending
Engineer is incorporated.
15 to 17
15 This paragraph is the same as in old code.
Any
16 This paragraph is the same as in old code modification
incorporating new sub para on effective process in the rules
automation of work flow based system monitoring in concerning
the circle as per G.O.Ms.No.91, PR&RD, dt.9-10- the duties
2015.
545
1 2 3
and function
17 This paragraph is the same as in old code.
of the audit
officers will
require the
approval of
the C&AG
of India
18 Para modified.
19 The para modified deleting pay limitation on work
charged establishment keeping orders issued in
G.O.Ms.No. 107, PWD, Dt. 7-1-1974.
20 For improving efficiency, the powers to prepare and
approve designs of works costing within the powers of
their technical sanction and responsibility thereon are
vested.
21 & 22 These paragraphs are the same as in old code.
23 In view of creation of Engineering Wing in Public
Health Department, para is modified.
II (a) New para on the duties and responsibilities of
Deputy Engineer-in-Chief (Admn)/ Deputy Chief
Engineer (Admn.) is incorporated.
II (b) New para on the duties and responsibilities of
Superintending Engineer, Quality Control is
incorporated.
II (c) New para on the duties and responsibilities of
Superintending Engineer, Electrical is incorporated.
II (d) New para on the duties and responsibilities of
Superintending Engineer, Mechanical is incorporated.
24 Para deleted as there is no post of Superintendent of
Works existing.
25 Powers and functions of Executive Engineers
elaborated incorporating orders issued in G.O.Ms.No.
369, PWD, dt. 9-3-1970, G.O.Ms.No.37, TR&B, dt.
30-1-1990 and G.O.Ms.No.94, I&CAD, dt.1-7-2003
New sub-paras from (a) to (g) on the duties and
responsibilities of Executive Engineer are incorporated
26 Para simplified.
27 Para modified.
28 The orders issued in G.O.Ms.No. 783, Revenue Dept.,
dt. 9-10-1998 is incorporated, on utilization of land
acquired for public purpose.
29 This para is same as in old code.
30 Para modified.
31 The term 'emergency' is explained.
32 Para simplified.
546
1 2 3
33 The responsibility of the D.A.O. is also explained. This
paragraph
may be
amended
only with
concurrence
of the
C&AG of
India
34 & 35 These paras are same as in old code duly adding Joint These paras
Director of Works Accounts in addition to the may be
Accountant General. amended
only by the
C&AG of
India
36 This para is same as in old code
37 No change in this para.
39 Modified, since stores rules are in T.S. Financial Code
Volume-I, and not in Appendix 15 deleting
manufacture.
41 Modified to suit the present powers.
43 This para is deleted, since Archeological Department is
looking after the monuments.
44 This para is deleted, as the Executive Engineer is not
functioning as Ex. officio adviser, in view of having
number of Executive Engineers in the District.
45 The functions and responsibilities of Executive
Engineers and his subordinates in the Engineering
features and designs are explained and new sub-
para(a) on certification of green parameter for public
building is incorporated.
46 – 48 Deleted as it is not in operation at presen
IV (a) New para on the duties and responsibilities of
Deputy Chief Engineer is incorporated.
IV (b) New para on the duties and responsibilities of
Deputy Superintending Engineer is incorporated.
IV (c) New para on the duties and responsibilities of
Executive Engineer, Quality Control is incorporated.
IV (d) New para on the duties and responsibilities of
Executive Engineer, Electrical is incorporated.
IV (e) New para on the duties and responsibilities of
Executive Engineer, Mechanical is incorporated.
547
1 2 3
IV (f) New para on the duties and responsibilities of
Deputy State Archeict is incorporated.
49 The powers and functions of Deputy Executive
Engineer are explained
50 Two sub-paras deleted since ban imposed on
appointments vide Act 2/1994.
V (a). New para on the duties and responsibilities of
Deputy Executive Engineer, Quality Control is
incorporated.
V (b). New para on the duties and responsibilities of
Deputy Executive Engineer, Electrical is incorporated.
V (c). New para on the duties and responsibilities of
Deputy Executive Engineer, Mechanical is
incorporated.
V (d). New para on the duties and responsibilities of
Assistant State Architect is incorporated.
V (e). New para on the duties and responsibilities of
Personal Assistant to Executive Engineer is
incorporated.
VI. Para is same as in old code.
VII. New para on the duties and responsibilities of
Assistant Executive Engineer/Assistant Engineer is
incorporated.
VII (a). New para on the duties and responsibilities of
Quality Control is incorporated.
VII (b). New para on the duties and responsibilities of
Electrical is incorporated.
VII (c). New para on the duties and responsibilities of
Mechanical is incorporated.
VII (d). New para on the duties and responsibilities of
Senior Architectural Assistant is incorporated.
VIII. New para on the duties and responsibilities of
Pay and Accounts Office Organisation is incorporated.
51 to 53 This para is same as in old code.
54 to 56 Deleted since the State Government issued orders that
the appointment of any person in any public service to
any post, category or grade as a daily wage employee
is prohibited in Act No.2 of 1994. No temporary
appointment shall be made except compassionate
appointments and retirement on medical grounds.
57 No change. Note deleted as it is not in accordance to
present service rules.
548
1 2 3
58 In view of creation of separate Budget Provision for
W.C.Estt., the para is modified accordingly. Note 1 to
3 are also deleted.
59 Deleted as per Act 2/94 banning appointment of
W.C.Estt.
60 to 62 Deleted since not in operation.
63 Simplified.
68 to 70 Deleted since the para is related to service matters
dealt by Medical Department.
71 This para is the same as in old code. New sub-para (a)
on empowering to exercise the powers of
SEs/EEs/Dy.EEs in placing incharge to the
EEs/Dy.EEs/AEE/AEs respectively is incorporated.
73 This para is same as in old code deleting Note 4 and 5.

74 Deleted since the para relates to Central Government.
75 to 77 These paras are same as in old code.
78 Deleted as the Government have decentralized
stationery and the department of printing and
stationery is not admitting any indents for supply of
stationery articles vide G.O.Ms.No.320, Home
(Printing.A) dt.18-11-1997.
79 Para deleted as supply of stationary by Stationary
Department is dispensed with.
80 Para simplified.
81 Deleted, as there is no supply of forms by Stationary
Department.
82 Para simplified.
87-A New para on Right to Information Act, 2005 is
incorporated.
Chapter II – Works
88 Modified to cover entire classification of works.
89 to 91 Deleted as the substances are covered in para 88.
92 Para simplified.
93 Para simplified. Illustration deleted as it is not
relevant now.
549
1 2 3
95 Para modified covering all civil departments.
96 Deleted as it is covered in para 95.
96 A Para modified
97 This paragraph is the same as in old code. Financial
limits enhanced.
98 Deleted. The provisions and requirement funds for
original works and maintenance works are being made
in the budget estimates of concerned department and
also incurring the expenditure by the concerned
department. G.O.Ms.No.135, Finance & Planning
Department dt.20-9-2000.
99 Modified covering the latest orders issued by the
Government in G.O.Ms.No.94, I&CAD dt.1-7-2003.
100 This paragraph is same as in old code. Financial limits
enhanced to suit the present requirements.
101 This paragraph is same as in old code.
102 and 102- Modifications made incorporating specific terms duly
A modifying the monetary limits to suit the present
requirements.
103 Deleted in view of deletion of para 98.
104 to 107 These paragraphs are the same as in old code.
108 to 110 These paragraphs are the same as in old code.
Financial limits enhanced to suit present requirements.
112 This paragraph is same as in old code. Guidelines
issued by Government are incorporated.
113 This paragraph is same as in old code. Sub-para for
finalization of SSR every year is incorporated as per
para 1(b) of G.O.Ms.No.94, I&CAD, dt.1-7-2003.
115 This paragraph is same as in old code. Area
allowance, the maximum out of the allowable
percentage only to be allowed is incorporated as per
the note below area allowance of SSR.
116 Second para in this paragraph is deleted as it is not
relevant now. Note for approval of observed data is
incorporated.
117 In view of payment of salaries of WC Established
from the sub-detailed head of the project/scheme by
making provision in the budget estimate and not
charging to work and also making provisions for
contingencies separately in the estimate, the provision
of P.S. and contingent charges to be made in the
estimate is deleted.
550
1 2 3
At present the Government is not resorting to purchase
the machinery, making provision towards purchase of
machinery is also deleted.
117-A Provisions to be incorporated in terms of
G.O.Ms.No.94, I&CAD, dt.1-7-2003, G.O.Ms.No.49,
I&CAD dt.2-3-2009 and G.O.Ms.No.19, TR&B dt.24-
4-2015 and certain items as per the discussions held in
the Core Committee meetings are incorporated.
117-B & 118 These paragraphs are same as in old code.
119 This para is simplified.
120 Certain paras are same as in old code. New paras
incorporated as per the discussions held in the Core
Committee meetings.
121 This paragraph is modified as per Item No.(1)
Annexure-II of G.O.Ms.No.1007, TR&B dt.5-11-1976.
123 This paragraph is same as in old code except deleting
Appendix-I-A.
124 This paragraph is deleted in view of non procuring the
materials (explosives) by the department.
125 Para modified to suit the present circumstances.
127 This paragraph is same as in old code. Additional
information to be furnished is also incorporated.
128 This paragraph is simplified.
129 Contents of this paragraph are narrated item-wise.
131 Modified as Town Water Supply Project/RWS project
schemes. Daily supply is also incorporated.
133 This paragraph is same as in old code. Last sub-para
incorporated as per discussions held in Core
Committee meeting.
134 This paragraph is the same as in old code. R&B
department is substituted by Engineering Department
in sub-para (iii). Sub-para (iv) is incorporated as per
the discussions held in Core Committee meeting on the
initiation of RWS Department.
136 Para modified duly deleting the circles and divisions
related to the Government of Telangana.
137 to 143 These paragraphs are same as in old code.
144 Para simplified.
551
1 2 3
144-A Deleted.
145 & 146 These paragraphs are same as in old code.
147 Para simplified raising monetary limits.
149 Deleted as there is no practice of purchasing or
manufacturing the metal by the department.
150 New methods of contract systems are incorporated.
151 This paragraph is same as in old code. Sub-para (iii)
modified as per para 4(b) of G.O.Ms.No.94, I&CAD
dt.1-7-2003.
153 Paras (1) and (2) are same as in old code. Para (3)
modified as per Indian Stamp Duty Act, 1899. Note is
incorporated indicating the procedure for registration
of contractors and consultants in Appendix XXXI-A
and XXXI-B.
154 This para is redrafted keeping the following
Government orders in regard to invitation, processing
and finalization of tenders and also incorporated
concessions granted to SC/ST, Waddara/ Sagara
(Uppara) labour co-operative societies and certain
conditions related to bid documents based on the
recommendation of Board of Chief Engineers.
Processing of tenders under ’e’ Procurement are also
incorporated.
1. G.O.Ms.No.94, I&CAD, dt.1-7-2003.
2. G.O.Ms.No.52, TR&B, dt.18-3-2000.
3. G.O.Ms.No.36, I&CAD, dt.7-3-2003.
4. G.O.Ms.No.2, Finance (W&P) department, dt.3-2-
2014.
5. U.O.Note.No. G3/8605/05 dated 9-8-2005 of
Commissioner of Tribal Welfare, Hyderabad.
6. U.O.Note.No. G3/8605/05 dt.30-7-2005 of
Commissioner of Tribal Welfare, Hyderabad.
155 This para is simplified
156 This para is simplified.
157 Para modified as per G.O.Ms.No.491, PWD, dt.14-5-
1973 and G.O.Ms.No.12, Finance Department, dt.11-
12-2013 and also as per the discussions held in the
Core Committee meeting.
158 In addition to the existing para, other para and Note (2)
are incorporated.
552
1 2 3
164 This para is same as in old code. Financial limit is
enhanced.
166 Para modified keeping in view of Right to Fair
Compensation an Transparency in LA, R&R Act, 2013
and G.O.Ms.No.50, Revenue Department dt.-12-2014
and G.O.Ms.No.123, Revenue (JA&LA) Dept., dt.30-
7-2015.
167 to 169 Deleted as the substances are covered in para 166.
170 This pargagraph is the same as in old code. Last
sentence in this para is deleted as the present
procedure is covered in para 166.
172 This paragraph is same as in old code. Financial limits
enhanced.
173 This paragraph is same as in old code. Note is deleted
as there is no such practice.
175 Para modified enhancing financial limits.
177 This paragraph is same as in old code. Para (b) deleted
a it is covered in para 117-B.
182 This paragraph is same as in old code. Third para is
incorporated as per G.O.Ms.No.1, Finance
Department, dt.25-2-2012.
189 This paragraph is the same as in old code. Last
sentence is deleted as it is not in operation.
193 Deleted as there are no manufacture of materials at
present.
194 & 195 These paragraphs are same as in old code.
196 This paragraph is same as in old code. Sub para (b)
modified to suit the present practice.
197 This paragraph modified as per G.O.Ms.No.94,
I&CAD, dt.1-7-2003 and to suit the present practice.
Materials advance for steel incorporated as per the
resolutions of Board of Chief Engineers.
198 Para modified incorporating the safety management
guidelines in new Appendix XXXIII.
553
1 2 3
199 & 200 These paragraphs are the same as in old code.
201 This paragraph is same as in old code. Note is deleted
as it is not in practice.
203 This paragraph is same as in old code. First sentence
in the para is deleted.
204 This paragraph is same as in old code. Note 3 is
incorporated as per
1. G.O.Ms.No.642, Education dt.4-3-1960,
2. G.O.Ms.No.12, SW, dt.15-6-1976,
3. G.O.Ms.No.64, SW, dt.8-3-1977 and
4. G.O.Ms.No.80, TR&B dt.23-2-2016
210 This para is modified citing the Telangana State
Farmers Management Irrigation System Act.
211 This para is same as in old code. “Copy to be sent to
PAO and also digital copy of estimate to be kept”
inserted.
224 This paragraph is same as in old code. Note for
submission of completion reports to PAO’s office is
inserted.
Chapter III – Public Buildings
225 This Para remains same as in old code.
226 Para modified as per NBC 2005, Telangana Fire
service Act, 1999 and Energy Conservation of
Building Code.
227 This para remains same as in old code.
228 Para modified as per Telangana Fire Service Act ,1999

and NBC of 2005.
229 Para modified enhancing the monitory limits. The
items not relevant at present are deleted.
230 Para modified as per G.O.Ms. No 148, Finance &
Planning dt.21-10-2000.
231 Para modified as per G.O.Ms. No. 148, Finance &
Planning dt.21-10-2000.
232 Para modified as per G.O.Ms. No. 148, Finance &
Planning dt.21-10-2000. Scales of furniture to IB’s
incorporated keeping in view the necessity and
changed circumstances.
554
1 2 3
233 Para modified and Private Secretary to Minister is
inserted instead of Executive Engineer, R&B , under
Note 2, as per G.O. Rt .No. 1976 dt. 16-7-2015.
235 Para modified enhancing the monitory limits as per the
report of Special Chief Secretary dt. 19-9-2016 and
the changed circumstances.
236 to 238 These paras remain same as in old code.
239 No change excepting enhancing monitory limits.
240 Para modified incorporating scales of office
accommodation and ceiling of rent for private
buildings, occupied for office accommodation as per
G.O.Ms. No. 351, TR&B, dt. 6-7-1983 and
G.O.Ms.No.63, Fin & Plg, dt. 18-4-2011.
240- A Para modified with reference to para 240 and Note 2
added.
241 Para modified keeping in view delegation of powers to
officials, vide G.O.Ms. No.148 dt. 21-10-2000.
242 Para modified with reference to para 240.
243 No change except empowering Superintending
Engineer to let out buildings instead of Chief Engineer.
244 Para simplified and Note 3 is deleted :
245 Para simplified in Note 1 sub-clause c, d and e are

deleted since not in operation.
255 Para simplified, in view of having independent
Engineering Branches to each department and the
monitory limits are increased in execution of original
works and repair works.
256 In this para Note 3 is modified, enabling the Electrical
Engineer to provide bulbs etc., required for Legislature
Hostels.
257 This Para remains same as in old code.
258 Para modified as the monuments are under control of
Archaeological Department or Cultural Department
and Note- 2 is deleted since it is not applicable.
260 Para modified and norms of inspection buildings
changed from monitory limits to plinth area basis and
sub clause IV included for CE to inspect important
buildings in sub para (b). Note is added under (a) (iii).
262 Para modified as per G.O.Ms.No.135 dt.20-9-2000.
555
1 2 3
263 Para simplified, sub-paras (i), (ii), (iii), (iv), (v) and
(vi) under Note 2 are deleted in view of the present
living conditions. The FR 45 can be seen in
Fundamental rules and subsidiary rules of Telangana.
268 to 270 Paras remain same.
271 Para remains same. Note deleted since not in
operation.
273 Para modified to conduct periodical review once in a
year.
275 Para remains same, in Note 2 monitory limits are
enhanced. In note 3 sub class 4 is modified
281 Rents for vacant residential buildings have been
enhanced.
285 Para modified keeping the guidelines issued in
G.O.Ms. No. 192, TR&B, dt. 24-9-1996, in regard to
Precedence for the reservation of inspection
bungalows.
285–a Para modified, new State Guest houses are added.
286 & 287 These paras remain same as in old code.
288 Para modified.
Chapter IV
Miscellaneous Rules Regarding Office Works Excluding Accounts Procedure
290 Modifications made keeping the ban instructions on
NMRs/Labour issued in G.O.Ms.No. 287, I&P, dt. 7-9-
1987 and Act 2/94 and U.O. Note No.4777/F8/A1/07-2
dt.24-6-2008 of Finance (W&P) department.
291 Deleted. Since the Government issued ban orders on
appointments and not to resort labour for the
departments execution.
292 No change except deleting daily labour and
incorporating a sub para under Note 1 fixing
responsibility on verification of pre levels by
Executive Engineers/Deputy Executive Engineers/
Assistant Executive Engineers or Assistant Engineers.
293 Deleted since not in practice.
294 Changes made regarding to check measurement of
works and classification of soils as ordered in
556
1 2 3
(i) G.O.Ms.No.84, I&CAD (PW.QC&IWS) dt.8-8-
2000 and recommendations of BOCEs Lr.dt.10-3-
2015)
(ii) Govt./PWD(PW) Memo.No.1970-K2/72-11 dt.4-7-
1974 and BOCEs recommendations.
295 Modified about maintenance of register of check
measurement of Executive Engineer/Superintending
Engineers in division office
296 Existing para remains.
297 Para modified.
299 Monitory limits are enhanced to suit the present
requirement.
300 & 301 Para modified to suit the present position.
302 Para modified.
303 Para simplified and modified duly deleting Note 1 to 4.
304 This para is same as in old code deleting stock or
general stores and road metal since not in operation.
305 This para is same as in old code deleting the note since
the procedure stated therein is not in vogue.
307 Deleted since not in operation.
308 Deleted as it is not in operation.
309 Existing para remains duly enhancing the monitory
limits and deleting the word manufacture.
311 New equipment of office contingencies is incorporated
deleting duplicators, cyclostyle machines.
313 This para is same as in old code and 2 nd sub-para
deleted as every department is having Engineering
wing.
315 & 316 This para is same as in old code.
317 Deleted as the inter departmental transaction of stores
are not in operation.
322 Simplified, in tune with the changed conditions.
323 to 327 Paras deleted as it is not in operation.
557
1 2 3
328 This para is same as in old code and a sub-para on
drought situation follow up is incorporated.
330 Para modified adding Note 2.
331 Modified.
335 Para modified.
336 Deleted since not in operation and added disposal of
surplus stores in terms of G.O.Ms.No.132, I&CAD
dt.4-7-1997, G.O.Ms.No.675, I&CAD dt.26-8-1998
and G.O.Ms.No.121, I&CAD dt.1-7-1999).
338 Modified as per decisions of the BOCEs for
dismantling of buildings and existing sub-para
remains.
339 This para is same as in old code deleting except as
provided in para 432 (c) (ii).
340 Deleted since the Government have dispensed with the
procurement of Tools and Plant machinery.
341 Para remains.
345 Remittance procedure is modified as per decision of
BOCEs and Note 2 deleted.
347 & 348 These paras are same as in old code.
349 Para modified deleting last sentence.
351 Deleted since not in operation in Telangana State.
352 Para modified.
353 & 354 Deleted since not in operation.
357 "Zilla Parishads, Panchayat Samithis, Panchayats or
Municipalities" deleted substituting local bodies for
purpose of avoiding advance remittance for any work
in the workshops and para modified.
358 to 366 This para is same as in old code.
Chapter V
558
1 2 3
Irrigation, Navigation, Embankment and Drainage Works
367 Para modified duly incorporating classification of
irrigation schemes.
368 & 369 Para modified.
370 to 377 Deleted since the practice of recording separately in
accounts the expenditure on productive and
unproductive irrigation, navigation, etc., has been
discontinued from 1974-75 when revised system of
classification of Union, State and the Union territory
Government was introduced.
379 The para modified defining expenditure chargeable to This para can
Revenue Account and Capital Account. be revised
only with the
concurrence
of C&AG of
India.
383 Deleted as per para 3.24.3 of TS Budget Manual.
384 to 386 Para modified.
387 & 388 Deleted since not in operation.
389 Para modified.
390 Modified keeping the following Government Orders in
view:
i) CWC Guidelines on EIA &EMP,
R&R
ii) G.O.Ms.No. 33, I&P, dt 29-4-1981
iii) G.O.Ms.No. 59, I&P, dt 7-9-1982
iv) G.O.Ms.No. 5, I&P, dt 17-1-1981
v) Govt.Memo No.
NSP/HQ/RC/T1/SO2/132/82,dt.18-2-1982
Rules issued under Formers Management Act, 1997
(G.O.Ms.No. 541, I&CAD, dt 27-12-1997)
391 Modified incorporating recommendation of inter
disciplinary Committee for localization as per
i) G.O.Ms.No. 54, I&CAD, dt 7-9-1987
ii) G.O.Ms.No. 367, I&CAD, dt 25-8-1990
iii) Govt. Memo No. 2669/ FOR I /83-5, Forest and
Rural Dev. Dept., dt. 15-7-1983
394 Deleted. Already
deleted.
396 This para is same as in old code deleting Note 1.
397 to 404 Para modified.
559
1 2 3
406 Para modified.
Chapter – VI
Powers of Sanction
407 Para modified deleting regulations and sections which
are related prior to 1947
408 This para is same as in old code except deleting last
sentence in the para.
409. This para is same as in old code.
410 Deleted as at present the works sanctioned by
Government of India are not executed by the State
Government
411. Para modified. The ceiling fixed for incurring of
certain expenditure on Governor’s residence has been
deleted.
412 to 414 These para are same as in old code.
415 Para modified to cover the powers of Chief Engineer,
R&B to all Engineer-in-Chief/Chief Engineers of all
departments and financial limits have been enhanced.
416 Deleted as the substances are covered in para 415.
417 Para modified to cover the powers of the
Superintending Engineers of all departments and
financial limits enhanced.
421 This para is same as in old code except incorporating
of video filming and remote sensing.
422 Financial limit enhanced – FDR works incorporated as
per G.O.Rt.No.198, I&CAD dt.27-3-2015 and
providing barricading, helipad as per G.O.Ms.No.168,
TR&B, dt.15-9-2006.
423 This para is same as in old code. Financial limit
enhanced.
424 Para modified to suit the present situation.
425 This para is same as in old code. Expenditure on
ceremonies is incorporated.
426 & 427 These para are same as in old code.
428 Para modified to cover the powers of Executive
Engineers of all departments and financial limits
enhanced. FDR works as per G.O.Rt.No.198, I&CAD,
dt.27-3-2015 and providing barricading, helipad as per
G.O.Ms.No.168, TR&B, dt.15-9-2006 are incorporated.
560
1 2 3
enhanced.
431 Modified. Financial limits enhanced.
enhanced.
433 Deleted as it is not in operation.
434 This para is same as in old code. Photographic
charges and incurring of expenditure on ceremonies
are incorporated.
435 Deleted keeping in view the powers of electrical works
covered in the paras 428, 429 and 431.
436 Modified to cover the powers of the Deputy Executive
Engineers of all departments. Powers of technical
sanction and entering into piece work agreement to the
Deputy Executive Engineers of PR&RD Dept., and
PH&ED and Municipal Engineers are incorporated.
Financial limit enhanced. FDR works as per
G.O.Rt.No.198,I&CAD dt.27-3-2015 are incorporated.
437 Deleted.
438 to 442 Deleted as the respective departments are taking care
of such works according to the powers delegated to
them and budget provision.
443 Military Secretary substituted by Secretary to His
Excellency the Governor and also para simplified.
444 to 447 Deleted as they are not in operation.
448 Military Secretary to His Excellency the Governor
substituted by Secretary to His Excellency the
Governor.
Appendices
I & I-A Deleted.
II Deleted.
III Statement showing the different classes of deeds,
contracts and other instruments which may be
executed by the Public Works Department and the
authorities empowered to execute them
IV Already deleted.
V Instructions regarding the testing of stores purchased
in India.
VI Rules for the Occupation of Inspection Bungalows.
VI-A Scale of Furniture required for Double Suite
Accommodation Inspection Bungalow.
VII Deleted.
561
1 2 3
VIII-A & B Agreement for Deposit Works (Irrigation)
IX Already Deleted.
X Sale Notice for Lease of Grass and Usufruct of Trees,
etc., and various Agreement Forms for Lease of Grass
and Tress.
XI Procedure to be followed in the case of Emergent
Works.
XII Deleted.
XIII Form of Agreement for Adoption in cases in which
Government Buildings are leased out to private
individuals
XIII-A Form of Agreement for adoption in cases in which
buildings belonging to private parties or local bodies
are leased by Government for occupation by their
officers or offices
XIII-B Form of Order of grant of all kinds of Government
lands in charge of the Public Works Department for
temporary occupation for Agricultural Purposes
XIII-C Form of Order of grant of all kinds of Government
lands in charge of the Public Works Department for
temporary occupation for non-agricultural purposes
XIV Already Deleted.
XV Destruction of records
XVI Omitted.
XVII Deleted.
XVIII Already Deleted.
XIX Rules regarding the relation of Public Works Officers
to Collectors of Districts and other local heads of
Departments
XX Rules for the Construction and Maintenance of
Panchayat Raj, R&B and Municipal Roads on
Irrigation properties
XXI Ordinary Fire Rules for Government Buildings
XXII Deleted.
XXIII Standard Scale of Electrical Fittings for Government
Buildings
XXIV Instructions
XXV Information Technology Applications
XXVI Environment Impact Analysis and Environmental
Management Plan
XXVII Dam Safety Measures
XXVIII Quality Management
562
1 2 3
XXIX-A Engineering Procurement & Construction
XXIX-B Public Private Partnership
XXX-A Registration of Contractors
XXX-B Registration of Consultants
XXXI Dispute Resolution and Arbitration
XXXII Safety Management
XXXIII Green Building Concept and Norms
563

FINAL-D-CODE - (With Contents)

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DRAFT

TELANGANA STATE PUBLIC WORKS

(Embodying corrections upto 30th November, 2016)

IV (e). Executive Engineer, Mechanical Under 48

IV. Leave, Retirement and Resignations of Civil- 69 (Deleted)

(b) Lump-sum repair estimates 147

III. Rules relating to construction estimates for 207, 208-A

VIII. Remission of Municipal Tax for vacant buildings, 252

II. Executive Engineers and Deputy Executive 360-365

D. WORKS FOR WHICH NEITHER CAPITAL NOR REVENUE 383 (Deleted)

XI. Rules governing the submission of estimates for 406

G. POWERS OF SUPERINTENDENT, PUBLIC WORKS 437 (Deleted)

H. POWERS OF CIVIL OFFICERS

I Agency Transaction Central Works Deleted

ESTABLISHMENT AND ORGANISATION OF DEPARTMENT

1. This Code is intended to define the scope of the administrative and

The provisions and procedures outlined in the Telangana State

B – ORGANISATION AND FUNCTIONS OF THE PUBLIC WORKS DEPARTMENT

2. The operations of the Department are controlled by the Governor

The various items of public works assigned to the departments are

(i) Irrigation and Command Area Development Department :

Planning, Investigation, Designs, Command Area Development,

Planning, Investigation, Designs, Construction and Maintenance of

(iii) Panchayat Raj and Rural Development Department :

(a) Panchayat Raj Engineering Department

(b) Rural Water Supply and Sanitation Department :

(ii) Rural Sanitation Sector : Rural Sanitation Programme aims at

II. Other Departments dealing with Engineering Works

(a) Tribal Welfare Engineering Department (TWED): All Tribal

(b) Marketing Department : The Engineering Wing of the department

(c) Forest Department : Also deals with the execution of all

(d) Telangana State Endowments Department : Deals with the

III. State Government Undertakings / Corporations :

The State Government formulated Corporations/Boards to entrust

(i) Telangana State Irrigation Development Corporation (TSIDC):

(ii) Telangana State Cooperative Rural Irrigation Corporation

(iv) Telangana State Housing Corporation Limited (TSHCL): Deals

(vi) Telangana State Health & Medical Housing and Infrastructure

(vii) Telangana State Industrial Infrastructure Corporation (TSIIC) :

(viii) Telangana State Travel and Tourism Development Corporation

(ix) Telangana State Power Generation Corporation Limited, TS

(x) Telangana State Forests Development Corporation (TSFDC):

(xi) Telangana State Road Transport Corporation (TSRTC): Deals

(xii) Telangana State Education and Welfare Infrastructure

IV. Any other Departments or undertakings/ Corporations/Societies, like

V. Famine Relief, Cyclone / Flood Relief Works entrusted to any of the

4. Besides the functions described above, the State Public Works

5. The rules governing the recruitment policy of Government, pay,

The President of India has in exercise of powers conferred by clauses 1

D – DUTIES OF OFFICERS OF THE PUBLIC WORKS DEPARTMENT

6. Each Department will have one or more Engineers-in-Chief. The

The Engineer-in-Chief dealing with the administration has powers to

The Engineer-in-Chief (Administration), I&CAD Department, being

The Committee of following Engineer-in-Chief and Chief Engineers of

(i) Engineer-in-Chief, I&CAD (Admn.) …. Chairman

The Engineer-in-Chief (Admn.) shall also coordinate the activities of

A Human Resource Development (HRD) Unit with a Superintending

Where there is no post of Engineer-in-Chief in the department, the

7. It is the duty of the Engineer-in-Chief dealing with the

I (a). Engineer-in-Chief / Chief Engineer

8. The Chief Engineers dealing with their wings of the Department

The Engineer-in-Chief/Chief Engineers will exercise a concurrent

9. The Engineer-in-Chief/Chief Engineers will prepare, annually, the