Information Technology

Policy

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Policy Released Date: 01/04/2017 Version No: 1.1

Policy Effective From: 01/04/2017 No Of Pages:

Previous History:

Process Owner: IT Function

Distribution List of Policy: All Employees
Measures to evaluate effectiveness: Improve Work Efficiency

PREPARED BY: AUTHORIZED BY:

Name: Gagandeep Singh Name: Ashwani Kumar Kohli
Signature: Signature:

Designation: Assistant Manager HR & ADMIN Designation: CEO/Director

Date: Date:
1.1 Information Technology Usages Policy

1.1.1 Objectives:
The objective of this policy is to establish guidelines and define a process for allocating information
technology facilities (Desktop/Laptops/data card or any other devices and services as mentioned in the
scope) to INNOW INDIA employees, departments and branches.

1.1.2 Scope:
1.1.2.1 All employees are covered under this policy.
1.1.2.2 It applies to software contractors, and vendors/suppliers providing services to INNOW INDIA that bring into
contact with INNOW INDIA’s information technology infrastructures. INNOW INDIA employee who contracts
for these services is responsible to provide the contractor/vendor/supplier with a copy of this policy before
any access is given.
1.1.2.3 This policy cover the usages of the all of the company’s Information technology and communication
resources, including , but not limited to:
 All computer related equipments including desktop personal computers (PCs), portable PCs, terminals,
workstations, PDAs, Wireless computing devices, telecomm equipments, networks, databases, printers,
servers and shared computers and all hardware to this equipment is connected.
 All electronic communications equipment, including telephones, radio communicators, voice mail, email, fax
machines, PDAs , wired or wireless communications devices and services, internet and other online services.
 All Software including purchased or licensed business software applications, Company-written applications,
employee or vendor/supplier-written applications, computer operating systems, firmware, and any other
software residing on company-owned equipment.
 All intellectual property and other data stored on company equipments.
 The entire above are included whether they are owned or leased by the company or under the company’s
possession, custody, or control.
 This Policy also apply to all the users, whether on company property, contacted from remote via any
network connection, or using company equipment.

1.1.3 Procedure :
1.1.3.1 Desktop/Laptop/Data Card allocation:
 Desktop are provided to employees from above executive level.
 Laptop and Data cards are provided to employees from Level ______ and above
 Exceptions to the same can be considered, depending on the genuineness and need basis the Laptop/Data
card will be provided to below ____ Level with the approval from CEO.
 The final decision to provide/not to provide/withdraw any facility, desktop/Laptop/Data card etc. is at
direction of CEO.
 The usages of the equipments (Laptop/Desktop/Data card etc.) will be reviewed periodically by the
HOD/CEO in coordination with IT and the decision will be taken accordingly.

1.1.3.2 User Responsibilities:

 The IT facilities/Devices must be kept clean, maintain properly and users should refrain from consuming food
or drink on or near to the equipments.
 All the devices must be maintained properly as per the guideline provided by IT corresponding to the
equipment and any repairs occurs naturally will take care by the company.
 If any damage/repair occurs due to misuse of employee the charges incurred to rectify has to be borne by
the user. In case of Theft/misplace of the device, the replacement cost will be collected from the user
responsible.
  The laptop or any equipment must be stored in the carry case provided when not in use.
 Users must read, sign and comply with the email and information technology usage policy.
 All personal data, including email should be removed from the laptop/desktop before termination of
employment.
 Laptop/data card or any other equipment allotted to specific employee must be returned to the INNOW
INIDA IT department.

1.1.3.3 Internet Usage :

 Internet is to be used for collecting information concerning the employee’s jobs, which means that the use
of the internet should be strictly professional.
 Internet should not used to download music, films, software or images to the company’s computers.
However, exception may be made when software/image are needed on behalf of the profession.
 To visit sites whose content are against the company’s ethic rules, this may be sites if racist, pornographic or
politically extreme contents. It may also be sites containing a form of illegal information.
 Internet should not be used for playing any type of games during working hours.

1.1.4 Criteria for Purchase / Replacement

 The purchase of all desktop/laptop/data card of any information technology facilities is handled centrally at
corporate office and is also responsible for all support and maintenance issues associated with these
machines.
 All computers for company use are reviewed annually/need basis for replacement and the decision to
replace due to wear and tear is made on individual machine. Once Laptop 5 years old /desktop 6 years old, it
will be replaced automatically. Other devices will be replaced as per the life period decided by company.
 The computers with the standard specifications are only replaced when they are no longer fit for economic
repair, or the basis fitness for purpose.
 Individuals receiving laptops/notebooks or any other devices must sign a written statement to agree that
they will take all responsible precautions to ensure the safekeeping and take all reasonable care to avoid loss
or damage to the in their possession.

Note: INNOW INDIA reserves the rights to amend this policy at its discretion. In case of amendments users will be
informed appropriately