Table of contents

1. Introduction
1.1About the project
1.2System specification
1.2.1 Hardware configuration
1.2.2 Software specification
1.3Software features
1.3.1 JavaScript
1.3.2 MySQL
2. System Study
2.1Existing system
2.1.1 Drawbacks of existing system
2.2Proposed system
2.2.1 Features
3. Testing and implementation
4. Conclusion
Bibliography
Appendices
 Abstract

The project entitled “Visitor management system” will be

developed in such a way that users will be able to use the system in local area
network. In this system, we can easily manage the visitor details, department
details, pass for frequent visitors and food details.
The main feature of this project is easy to store the visitor details
and also easy to provide food details. This project is carried out using JavaScript
as front end and MySQL in backend. Main objective of this project is to provide
solution for company to manage most the work using computerised process.
This software application will help admin to handle visitor’s information,
department information, pass for frequent visitors and food details. The visitor
management system also includes some special features.
The administration has the unique identity for each members as
well as visitor details. The food details are mentioned by the person who
registers the appointment. The food details are sent to the mess or canteen
incharge to prepare food for them. The modules of this project are master,
appointment management, pass management, search, food details and report
generation
 1. Introduction

1.1About the project

Visitor management system is the system that manages the visitor data,
employee data, check-in and create pass. Visitor management using a desktop
application system is an enormous and time-consuming process involving heavy
workload. In the proposed system, one can easily manage the various function
of the visitors in an efficient manner. Things like, visitor details, material details,
food details, etc are entered into the database in an optimised manner.

The key feature of this project is to easily provide entry, exit and passes
for the visitor. The front end of the project has been created using JavaScript
and the back end using MySQL. Visitor management deals with many functions
of a company, namely appointment details, visitor details, material details, pass
details. The system also includes a few special features such as creating unique
identities for each member so visitor details can be accessed easily. This system
can also be used for canteen management.

The modules of this project are master, appointment management, pass

management, search, food details and report generation. Things like
appointment details, food details, visitor details, material details, pass details
associated allotted in optimized manner.

The key feature of this project is to simply allocate pass and manage visitor
information. The system additionally includes a number of special options like
making distinctive identities for every person thus visitor details will be accessed
simply. The input quality of this mission is to simply provide passes and book
appointments.
1.2System Specification
1.2.1Hardware Configuration
CPU : Dual core
RAM : 2 GB
Operating System : Windows /
Storage : 1c Gb
Peripherals : Mouse and Keyboard

1.2.2Software Specification
front End : JavaScript
Back End : MySQL
Reports : Data Reports

1.3Software features
1.3.1 JavaScript(JS)
JavaScript is a lightweight interpreted or just in time compiled programming
language with first class functions. While it is most well known as the scripting
language for Web pages, many non-browser environments also use it, such as
Node.js, Apache CouchDB and Adobe Acrobat. JavaScript is a prototype-based,
multi-paradigm, dynamic language, supporting object-oriented, imperative, and
declarative. functional programming styles.
free of Cost
JavaScript is open source and is developed and updated by a community of
developers from around the globe. Therefore, all its components are free to use
and distribute.
Capable
It can be used to design any type of website and can handle websites with a lot
of traffic. Sliding content, Alexa Buga and many other very widely visited
websites use it as their framework.
Easy
It has a readable and easily understandable syntax. Its code is embedded in the
HTML source code and it is based on Java. Therefore, it is very familiar and
programmers are very comfortable coding with it.
Platform Independent
It can be run on all major operating systems like Linux, Unix, Mac OS and
Windows.
Supports All Major Web Servers
It supports all major web servers like Apache, Microsoft IIS, Netscape, personal
webserver, iPlanet server, etc.
Supports All Major Databases
It supports all major databases including MySQL, dBase, IBM DB2, InterBase,
frontBase, ODBC, SQLlite, etc.
faster Developments
It uses its own memory space and thus decreases the loading time and workload
from the server. The processing speed is fast and web applications like
Ecommerce, CRS, CMS and forums are also developed faster by it.
Secure
It has multiple layers of security to prevent threats and malicious attacks.
Large Communities
It has a large community of developers who regular and timely updates tutorials,
documentation, online help and FAQs.
Proven and Trusted
It is being used since close to two decades now since its inception in 1995. It is
trusted by thousands of websites and developers and the list is increasing day
by day. It has also proven its capability and versatility by developing and
maintaining some of the most highly visited and popular websites.
Connection Handling
Internally in JavaScript a connection status is maintained. There are 9 possible
states*
 0-NORMAL
 1-ABORTED
 2-TIMEOUT
 3-ABORTED and TIMEOUT
When a JavaScript is running successfully, NORMAL state is active. If the remote
client disconnects, the ABORTED state is activated.
A remote client disconnect is usually caused by the user hitting his STOP
button. If the JS imposed time limit set Timeout is hit, the TIMEOUT state flag is
turned on. One can decide whether or not one want a client disconnect to cause
one's script to be aborted. Sometimes it is handy to always have one's scripts
run to completion even if there is no remote browser receiving the output. The
default behaviour is however for one's script to be aborted when the remote
client disconnects. The one exception is if one have registered a shutdownfq
using register shutdown function. With a shutdown function, when the remote
user hits his STOP button, the next time one's script tries to output something
JS will detect that the connection has been aborted and the shutdown function
is called.
1.3.2MySQL
MySQL is a relational database system. If one can believe many diehard MySQL
fans, MySQL is faster, more reliable, and cheaper or, simply put, better than
any other database system including commercial systems such as MySQL and
DB2q. Any MySQL opponents continue to challenge this viewpoint, going even
so far as to assert that MySQL is not even a relational database system.
features of MySQL
The following list shows the most important properties of MySQL. This section
is directed to the reader who already has some knowledge of relational
databases. Some terminology will be used from the relational database world
without defining the terms exactly. On the other hand, the explanations should
make it possible for database novices to understand to some extent.
Relational Database System
Like almost all other database systems on the market, MySQL is a relational
database system.

SQL Compatibility
MySQL supports as its database language uu as its name suggests SQL
(Structured Query Language). SQL is a standardised language for querying and
updating data and for the administration of a database. There are several SQL
dialects out as many as there are database systems). MySQL adheres to the
current SQL standard fat the moment SQLu2cc3), although with significant
restrictions and a large number of extensions. Through the configuration setting
sql-mode one can make the MySQL server behave for the most part compatibly
with various database systems. Among these are IBM DB/2and MySQL.
Client/Server Architecture
MySQL is a client/server system. There is a database server (MySQL) and
arbitrarily many clients (application programs), which communicate with the
server; that is, they query data, save changes, etc. The clients can run on the
same computer as the server or on another computer (communication via a
local network or the Internet). Almost all of the familiar large database systems
(MySQL, Microsoft SQL Server, etc.) are client/server systems. These are in
contrast to the file server systems, which include Microsoft Access, dBase and
FoxPro. The decisive drawback to file server systems is that when run over a
network, they become extremely inefficient as the number of users grows.
Views
Put simply, views relate to an SQL query that is viewed as a distinct database
object and makes possible a particular view of the database. MySQL has
supported views since version 3.8.
Stored, procedures
Stored procedures (SP for short) are generally used to simplify certain steps,
such as inserting or deleting a data record. For client programmers this has the
advantage that they do not have to process the tables directly, but can rely on
SPs. Like views, SPs help in the administration of large database projects. SPs can
also increase efficiency. MySQL has supported SPs since version 3.8.
Triggers
Triggers are SQL commands that are automatically executed by the server in
certain database operation (INSERT, UPDATE and DELETE). MySQL has
supported triggers in a limited form from version 3.8, and additional
functionality is promised for version 3.5.
Unicode
MySQL has supported all conceivable character sets since version 9.5, including
Latin-1, Latin-2, and Unicode (either in the variant UTF8 and UCS2).
User interface
There are a number of convenient user interfaces for administering a MySQL
server.
Full Text search
Full text search simplifies and accelerates the search for words that are located
within a text field. If one employ MySQL for storing text (such as in an Internet
discussion group),one can use full text search to implement simply an efficient
search function.
Replication
Replication allows the contents of a database to be copied (replicated) onto a
number of computers. In practice, this is done for two reasons* to increase
protection against system failure (so that if one computer goes down, another
can be put into service) and to improve the speed of database queries.
GIS functions
Since version 9.5, MySQL has supported the storing and processing of two
dimensional geographical data. Thus MySQL is well suited for GIS (geographic
information systems) applications.
Programming languages
There are quite a number of APIs (application programming interfaces) and
libraries for the development of MySQL applications. For client programming
one can use, among others, the languages C, C++, Java, Perl, PHP, Python, and
JavaScript.
ODBC
MySQL supports the ODBC interface Connector/ODBC. This allows MySQL to be
addressed by all the usual programming languages that run under Microsoft.
The ODBC interface can also be implemented under Unix, though that is seldom
necessary. Windows programmers who have migrated to Microsoft’s new .NET
platform can, if they wish, use the ODBC provider or the .NET interface
Connector/NET.

2. System Study
2.1 Existing Systems
Existing system is based on desktop application work and all the process are
done through desktop application, so they maintain several database registers
for recording all the details of the system. They maintain several registers for
recording the entry of daily transactions such as visitors visited, visitor pass,
etc.
They maintain the record of the visitors so they keep entire information
regarding the visitor in the visitor master file. In the similar fashion they
maintain the records of their visits so they keep entire information regarding
their visits in the visit master file. They keep the visitor book to maintain the
record for the visits.
They maintain the register or book for visitor information, visitor list, check in
and checkout information and all the things are done with the help of desktop
application.

2.1.1 Drawbacks of existing system

The phase of analysis process deals with problems that are affecting in the
current desktop application system. The problems are those, which are affecting
the organisation in its daily routine work. As the growing trend in InfoTech World
of computers need of accuracy, perfectness, speed and high memory data
storage is a must. Each and every problem must be solved with a least amount
of time and energy. The problems faced by existing system are described as
below:
  Difficulty in maintaining records
 Time consuming
 Editing of data becomes a tedious job
 No security of data
 Lack of efficiency and man power
 High data redundancy
 Data inconsistency

Difficulty in maintenance of records

It is very difficult to maintain data record in the system as all the records are
entered in the register or the respective record books. There are chances of
the record books or files in which all the data is kept may be torn or wearied
out or some other damages which results in destroyed data. Also a problem
occurs if the data file or register is misplaced somewhere else and is lost at the
time of actual requirement of the data stored. It is also difficult to maintain old
files and registers which have data of past years, which the government has
kept for future references.

Time consuming
It is very time consuming process to write each and every entry in the database
register. Also it takes a lot of time if all the entries are repeated. In the system
processes such as making different type of reports, preparing visitors lists are
examples of time consuming process in the system.

Editing of Data
Desktop application written data cannot be changed or edited once written. If
there is a mistake and if we try to rub and write it again it makes the register
very dirty and untidy, which creates a bad impression of the business. If data is
entered incorrect whole document gets incorrect while editing wrongly
entered data cannot easily solve errors. If one had done some wrong entry
then to edit the data one has to go through lots of records and, again and
again editing the record makes it difficult to read.

Data Insecurity
As the data is stored in files or registers, it is not in a secure place. As the
storage media here are files and books or registers there are chances of getting
these storage media lost, torn, or it may go in the hand of wrong person, which
can destroy the database, or it can also be destroyed accidentally.

High Data Redundancy

As mentioned in the current system, due to maintenance of so many registers
there is a high redundancy of data i.e. same data is recorded repeatedly.

Data Inconsistency
Here as mentioned in the above step the same information is written in more
than one place that creates the problem, when there is a change or deletion in
the recorded data for example if we would like to change the name of the
visitor due to some mistake earlier or due to some other circumstances.

2.2 Proposed system

The desktop application system is to be computerised in order to overcome
the problems, which affects the existing desktop application system.
Computerising the existing system with the help of some programming
language, database package ease the work of the system up to a great extent.
Generally, there has been a criterion to work on any job or task for a specific
purpose. Nobody works without specific detailed information about the
particular task he is performing. Thus, any transaction can be performed either
or check in and check out. In the computerised system, the first screen of the
system would be a welcome message and a list of menus.
These menus contain the options of collecting the information of any visitor.
Any transaction can be performed in the visitor management system i.e.
routine processes. After the transaction is completed the user can log off from
the system by simply quitting from the system. The main objective of the
proposed system is to help the user. The system can be handy to the user in
the following reasons
• To provide quick and efficient means for gathering the visitor information
• To automate the work such as gathering visitor information and allocating
the zones they are allowed to visit.
• To automate the check in and check outs.

2.2.1 Features
The “visitor management system” of the organisation is developed to
overcome the most of the problems occurring in the desktop application
system by computerising the existing system. The features of the newly
proposed computerised system are described in brief as below. After
computerising the system, the committee of the organisation or the user of
the system can finish their work in least amount of time and efforts. The
computerised system has many gains and efforts, which the desktop
application system can't give, in any type of situations. In any desktop
application system if we take, the main problem arising is to maintain the
number of records and finding a particular record. In desktop application
system the user has to note down that the check in and check out of each and
every visitor but in the case of computerised system the user just has to enter
once and automatically all the messages delivered by all the visitors will be
displayed and thus the user does not have to worry because all the work done
is automatically and the system itself. Computerised systems are most helpful
in dealing with areas where database comes into the existence. A computer
can hold large amount of data in its storage devices and it can operate at very
high speed. The user can put the entire information in the computer and can
be able to perform any type of task which when done desktop application is
tedious and time consuming. The new system will have the facility to sort data
according to any specific type on the basis of what the user wants in any order.
Also with the help of computerised system if the user wants to access any
single user's data from many users’ data he can automatically get the desired
data of the desired visitor. In a fraction of second which is again time saving
and very quick. Some of the features of the proposed system are given below
• Maintaining the database for the visitor, check-in and check-out, etc.
• Removal of data redundancy.
• Data consistency.
• Menu driven interface.
• Ensure data security.
 3. Testing and implementation

The common view of testing held by users is that it is performed to prove that
there are no errors in a program. This is extremely difficult since designer
cannot prove to be one hundred percent accurate. Therefore, the most useful
and practical approach is with the understanding that testing is the process of
executing a program with explicit intention of finding errors that make the
program fail. Testing has its own cycle. The testing process begins with the
product requirements phase and from there parallels the entire development
process. In other words, for each phase of the development process there is an
important testing activity. Successful testing requires a methodical approach. It
requires focusing on basic critical factors
• Planning
• Project and process control
• Risk management
• Inspections
• Measurement tools
• Organisation and professionalism

Test Plan
Before going for testing, first we have to decide upon the type of testing to be
carried out. The following factors are taken into consideration
• To ensure that information properly flows into and out of program
• To find out whether the local data structures maintains its integrity during all
steps in an algorithm execution
• To ensure that the module operate properly at boundaries established to
limit or restrict processing
•To find out whether error handling paths are working correctly or not
•To find out whether the values are correctly updated or not check for
Validations

Unit Testing
Unit or module testing is the process of testing the individual components
(subprograms or procedures) of a program. The purpose is to discover
discrepancies between the modules interface specification and its actual
behaviour. In our system each module must be tested independently for
validation.

Validation Testing
Validation testing provides the final assurance that software meets all
functional, behavioural and performance requirement. The software once
validated must be combined with other system elements. System testing
verifies that as elements combine properly and that overall system function
and performance is achieved.

Integration Testing
Integration testing is the process of combining and testing multiple
components together. The primary objective of integration testing is to
discover errors in the interfaces between the components. In our system each
of the modules mentioned above, are tested for checking the integration
between them, after each of them are tested individually.

Implementation
System implementation is the important stage of project when the theoretical
design is tunes into practical system. The main stages in the implementation
are as follows
• Planning
• Training
• System testing and
• Changeover planning
Planning is the first task in the system implementation. Planning is deciding on
the method and the time scale to be adapted. At the time of implementation
of any system people from different departments and system analysis
involved. They are confined to practical problem of controlling various
activities of people outside their own data processing departments. The line
manager controlled through an implementation co-ordinate committee. The
committee consists of ideas, problems and complaints of user department. It
must also consider
• The implementation of system environment.
• Self-selection and allocation for implementation tasks.
• Consultation with unions and resources available.
• Standby facilities and channels of communication.

4. Conclusion

The system is completely menu driven and extremely user friendly since it is
developed in an efficient front end tool JavaScript. Appropriate error messages
are also provided to guide the user in a proper and user friendly manner.
The software “Visitor management system” has been developed in windows
environment using JavaScript as front end and MySQL as back end. Time
consumptions reduced to a great extent and user as less complexity in
handling it database.
The project is fully fledged and user friendly, end users will be lightened in
using its software because it is easy to have the reports and mostly all contents
to be entered are to selected from combo box. It reduces the efforts to be
carried out by the staff.

Bibliography
Reference websites
• www.associatedcontent.com
• www.codesource.com
• www.learneasy.com
• www.members.tripod.com
• www.psychocoders.com

APPENDICES

1. Data flow diagram

2. Use Case Diagram