TASK 6-7 MODULE 6 LEARNING ACTIVITY 3

Task 7

Write transcripts from videos in and record yourself performing to use the office equipment like
in the examples.

Video 1

Hello my name is Anna. Today I am going to demonstrate how to use photocopier.

First of all, you need a card, which you purchased from a library desk, and you’re closing to this
machine. And then the machine will tell you how much money’s left on your card for future use.

Now, you’ve got your document. You place it inside the photocopier. You just ensure that the
paper is actually fitting in the rights sizing inside the photocopier. You close the lid and you make
sure the power is on before you start. Get it warmed up and you place in how many items you
require, and then you prest start. You remove your document from inside the photocopier and go
over to the card machine. Push the escape button and your card comes out and you can use it when
you need to photocopy again. Thank you.

Video 2

Most computers come with either a CD drive or a DVD drive, you may not realize that most
computers can also copy files or burn files to CD or DVD. If your drive is labeled as a DVD-RW
multi recorder or a CD-RW drive you can use it to burn a CD or a DVD. Windows makes it easy
to burn a CD or a DVD. Suppose I want to burn all of these files to disk. Well, the first thing I
want to do is make sure that I have got a writable CD or a DVD in my drive, after I do that I just
simply select all of the files I want to burn to the disk. I can use my mouse to draw a rectangle
around all the files like this or I can hold down the control key on my keyboard as I select multiple
files that I want to burn. There are many other ways to select files and windows all of which I
cover in my book be the geek, once you’veve selected the files that you want to burn to disk click
the burn button shown here if you are using Windows Vista or Windows 7 if you are using
Windows XP you will need to right-click on the files you have selected, point to send to and then
choose your CD or DVD Drive from the menu. I am going to go ahead and click the burn button
and notice when I do I get this dialog, this is actually the contents of the DVD Drive that’s on my
computer and notice that these files that are ready to be written to the disc have a little downward
facing arrow that means that those files are ready to be written to the disc but they are not currently
on the disc. If I want to go ahead and complete the operation and burn to my disk I just click the
burn to disk button and when I do Windows will ask me for a disk title. This disk title is used to
add in five the disk by Windows whenever it displays the contents of the disk and you can pretty
much enter anything that you want here. The recording speed is dedicating not only by the drive
that’s on your computer but also by the type of media that you have in the disk so I am going to
go ahead and click next now, and when I do Windows will go ahead and prepare the files and burn
those to the drive. And once the files have been successfully written to the disk, Windows ejects
the disk automatically and now I am ready to share that disk with someone else or store it away
someplace so that I can access the files later. By the way you can also copy a CD or a DVD by
first copying the files on the existing disk to your hard drive and then burning those files from your
hard drive to the other disk. Keep in mind however that this won’t work for copy protected discs
such as movies. Copying files to a CD or a DVD is a convenient way to move large files or a large
number of files between computers or to share a large number of files with friends or family.
However, CDs and DVDs should not be considered a good choice for backing up files because
they’rere easily damaged. Find out more information in my book be the geek the computer guide
for the rest of us and find more geek cast at www.bethegeekgut.com. Thanks for watching

Video 3

Hi, this is Andy Peeke with Millenium Medical Billing. Today I am going to show you how to
scan and save document. One thing that’s very important when scanning, want to make sure your
page orientation is correct, so what we have here is a portrait view, the print is going from top to
bottom this would be landscape view, everything’s going top to bottom in a wider format,
everything in a portrait view have a line to the top, everything in landscape view have a line to left,
as it is the orientation when you put in your scanner. Get your documents properly setup. Make
sure there is no tears, no staples, so that everything to go cleanly through the scanner. You want to
be very mindful of ½ pages something like this, can easily get missed in the scanning. We are
going to make sure that everything is properly shuffled the line, so it’s going to go through the
scanner smoothly. Once you have your papers in the scanner you want to make sure they are square
that any tabs you might have on the scanner for alignment or being properly used so that everything
goes through squarely. Once the pages are ready to be scanned and the scanner is on and connected
to your computer, you want to open up your scanning software typically when that’s opened you
want to go through make sure you are scanning settings are correct and then begin your scan.

As you can see once everything is set up. Scanning documents is quite simple. After everything is
scanned you want to make sure you save the scan documents in the proper location and give them
the proper name. In our office we have a filing system where somebody gets a scan slip that gives
the location, name and all the information needed for the file. There you have it that file has been
scanned and saved and it’s now ready for process.