Port User Manual Bahrain

MINA SALMAN
PORT USER MANUAL

DRAFT VERSION 2.0
APM Terminals Bahrain
Subject OPERATIONS MANUAL

Prepared Controlled Approved Revision Revision date Sub Process
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OPS OPS GMOPS Draft 2.0 01 OCT 2006 Draft Manual
INDEX
1. GENERAL PURPOSE ........................................................................................................................... 5

2. ABBREVIATIONS ................................................................................................................................ 6
3. MINA SALMAN GENERAL ISSUES............................................................................................... 7
3.1. SAFETY AND SECURITY GENERAL .......................................................................................... 7
3.2. SAFETY AND SECURITY: PPE, LIFTING GEAR, VEHICLES AND TRAFFIC ................. 9
3.3. MINA SALMAN HOURS OF OPERATION............................................................................... 14
4. COMMUNICATION ............................................................................................................................ 15
4.1. AGREED COMMUNICATION DEADLINES ........................................................................ 16
5. GENERAL CUSTOMS FORMALITIES........................................................................................... 18
6. MARINE ACTIVITIES....................................................................................................................... 19
6.1.1. Pilotage.................................................................................................................................. 19
6.1.2. booking pilot service ........................................................................................................ 19
6.1.3. Pilot boats............................................................................................................................. 20
6.1.4. tug boats............................................................................................................................... 20
7. CONTAINER OPERATIONS ........................................................................................................... 21
8. CONTAINER IMPORT PROCEDURES .......................................................................................... 22
9.
container IMPORT GENERAL remarks ................................................................................... 22
9.1.1. IMPORT CONTAINER RELEASE................................................................................. 23
9.1.2. IMPORT CONTAINER APPOINTMENT SYSTEM .................................................... 24
9.1.3. IMPORT CONTAINER PAYMENT SYSTEM .............................................................. 25
9.1.4. IMPORT GATE IN AT MAIN GATE ............................................................................ 26
9.1.5. IMPORT GATE IN AT CONTAINER TERMINAL GATE ......................................... 27
9.1.6. IMPORT CONTAINER GATE OUT: CT GATE.......................................................... 28
9.1.7. IMPORT CONTAINER GATE OUT: MAIN GATE .................................................... 29
10. EXPORT CONTAINER PROCEDURE........................................................................................ 30
10.1. eMPTY CONTAINER RELEASE FOR EXPORT ............................................................. 31
10.2. export container gate in: main gate .......................................................................... 32
10.3. EXPORT CONTAINERS GATE IN: CT GATE .......................................................... 32
10.4. MAIN-GATE OUT PROCESSING..................................................................................... 35
10.5. Empty containers GATE in procedure ........................................................................ 36
11. CFS RELATED OPERATIONS .................................................................................................... 37
11.1. ACCEPTANCE AND DELIVERY OF CARGO AT KING FAHAD CAUSEWAY (KFC)
SHED 37
11.1.1. ACCEPTANCE OF CARGO AT KFC SHED: ............................................................... 37
11.1.2. DELIVERY OF CARGO FROM KFC SHED: ............................................................... 39
11.2. CARGO ACCEPTANCE/DELIVERY- LONG TERM SHED (LT)................................... 41
11.2.1. ACCEPTANCE OF CARGO AT LT SHED: .................................................................. 41
11.2.2. RELEASING CARGO FROM LT SHED........................................................................ 43
11.3. warehouse procedures..................................................................................................... 44
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11.4. containers movement to/from warehouses :.......................................................... 45

11.5. Transport to and from the (customs) Inspection areas ...................................... 46
12. CONTAINER MOVES REPORTING:......................................................................................... 47
12.1. Gate movements ............................................................................................................... 47
12.2. Yard movements and storage....................................................................................... 47
13. EMPTY EQUIPMENT POOL MANAGEMENT........................................................................... 48
13.1. NOMINATION OF EMPTY CONTAINERS FOR LOADING ON VESSELS............. 48
13.1.1. IDENTIFICATION OF EMPTY CONTAINERS FOR IMPORT AND
TRANSSHIPMENT.................................................................................................................................. 48
13.1.2. CUSTOMS DECLARATION FOR EMPTY CONTAINERS FOR LOCAL SALE ... 49
13.1.3. CHANGE OF empty container STATUS.................................................................. 49
14. SHIPPERS OWNED CONTAINERS .......................................................................................... 50
14.1. INSTRUCTIONS ON SHIPPERS OWNED CONTAINERS......................................... 50
15. QUAY-SIDE OPERATIONS ....................................................................................................... 51
15.1. VESSEL OPERATIONS GENERAL ....................................................................................... 51
15.2. VESSEL STOWAGE AND PLANNING OF STEVEDORING ACTIVITIES................... 52
15.3. BERTH ALLOCATION PLANNING ....................................................................................... 53
15.4. PRO-FORMA VESSEL SCHEDULES.................................................................................... 54
15.5. GLOBAL VESSEL CALL INFORMATION (VESSEL DATA)............................................ 56
15.6. DETAILED VESSEL CALL INFORMATION (VOYAGE DATA) ...................................... 58
15.7. AVAILABILITY OF QUAY-WALL SPACE............................................................................ 59
16. DISCHARGE INFORMATION..................................................................................................... 60
16.1. BAPLIE ........................................................................................................................................ 60
16.2. DETAILED DISCHARGE INFORMATION .......................................................................... 62
16.3. DISCHARGE INSTRUCTIONS.............................................................................................. 63
16.3.1. Discharge checking activities................................................................................... 63
16.3.2. Over landed containers:............................................................................................. 64
16.3.3. Short landed containers. .......................................................................................... 65
16.4. LOAD INFORMATION. ........................................................................................................... 66
16.4.1. Pre-plan stowage instructions.................................................................................. 66
16.4.2. load list release instructions..................................................................................... 67
16.4.3. THE LOAD LIST PROCESS. ........................................................................................ 68
16.4.4. Reconciliation: ............................................................................................................... 69
16.4.5. RE-NOMINATION OF CONTAINERS ........................................................................ 70
17. CARGO DELIVERY DEADLINES............................................................................................... 71
17.1.1. pro-forma cargo deadline .......................................................................................... 71
17.1.2. Operational Cargo cut-off: ........................................................................................ 72
18. VESSEL OPERATIONS REPORTING: ..................................................................................... 73
18.1.1. Reporting to vessel operator: .................................................................................. 73
18.1.2. Reporting to the vessels:........................................................................................... 75
19. VESSEL BUNKERING, REPAIR & PROVISIONING:........................................................... 76
20. BREAK-BULK, OUT OF GAUGE CARGO .............................................................................. 77
20.1. BREAK-BULK REQUIREMENTS ON CONTAINER VESSELS: ..................................... 77
20.2. OOG REQUIREMENTS:.......................................................................................................... 78
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20.3. DIRECT DELIVERIES. ............................................................................................................ 79

21. DANGEROUS CARGO. ................................................................................................................. 80
21.1.1. DANGEROUS CARGO MANIFEST.................................................................................. 80
21.1.1.1. IMO CLASS 1 AND 7 ......................................................................................................... 81
22. REEFER CONTAINERS ................................................................................................................ 82
22.1. YARD STORAGE....................................................................................................................... 82
22.2. CONNECTING AND DISCONNECTING ........................................................................ 83
22.3. BREAKDOWNS .................................................................................................................... 83
23. CLAIMS............................................................................................................................................... 84
23.1. HANDLING OF CONTAINERS THAT ENTER APMTB PREMISES IN DAMAGED
CONDITION.................................................................................................................................................. 84
23.2. DAMAGE TO A CONTAINER INCURRED BY APMTB. ................................................... 85
23.3. DAMAGE TO A CONTAINER VESSEL INCURRED BY APMTB.................................... 86
GENERAL CARGO SECTION ................................................................................................................... 87
24. GENERAL CARGO IMPORT PROCEDURE ............................................................................. 87
24.1. ACCEPTANCE AND DELIVERY OF CARGO IN GENERAL CARGO YARD.............. 87
24.1.1. DISCHARGE OF CARGO IN GC YARD...................................................................... 87
24.1.2. DELIVERY OF CARGO FROM GC YARD ............................................................. 89
24.2. DIRECT DELIVERY AND BULK CARGO DELIVERY .................................................... 91
24.3. DIRECT DELIVERY FROM VESSEL TO BARGE ........................................................... 93
24.4. DISCHARGE AND DELIVERY OF CARS ........................................................................ 94
24.4.1. DISCHARGE OF CARS .................................................................................................. 94
24.4.2. DELIVERY OF CARS....................................................................................................... 96
25. ATTACHMENT A: ........................................................................................................................... 98
25.1. DEADLINE OVERVIEW ........................................................................................................... 98
26. ATTACHMENT B:............................................................................................................................ 99
26.1. COMMUNICATION ................................................................................................................... 99
27. ATTACHMENT C:.......................................................................................................................... 107
27.1. FORMS LIST............................................................................................................................ 107
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1. GENERAL PURPOSE
The purpose of this document is to reflect what has been agreed

between PORT USER and APM TERMINALS BAHRAIN (APMTB) on
operational procedures.
This document will serve as a reference for both Port Users and APMTB
operations personnel.
The contents of this document are not static. Procedures will be

updated or changed as new operational circumstances or requirements
evolve.
<Endorsement VESSEL OPERATING AGENT OPS GM>
<Endorsement APMTB Ops. GM>
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2. ABBREVIATIONS
APMTB APM Terminals Bahrain
CFS Container Freight Station
CO Container Operator
CT Container Terminal
CY Container Yard
DO Delivery Order
EDI Electronic Data Interchange
EDIFACT UN standard format for EDI
EIR Equipment Interchange Receipt
ETA Estimated Time of Arrival (Pilot Station)
ETC Estimated Time of Completion of Operation
ETD Estimated Time of Departure
ETS Estimated Time of Start Operations
FA Forwarding Agent
FIN APMTB Financial Department
GC General Cargo
FT Freight Tons
HC Haulage Company
HLP Operations Helpdesk
HSSE APMTB Health Safety and Security Department
ITT Intra Terminal Transport
KFC King Fahad Causeway Shed
LT Long Term Storage Shed
POD Port of Discharge
PPE Personal Protection Equipment
SC Straddle Carrier
STC Stevedoring Company
TDR Terminal Departure Report: PREINVOICE
TOS Terminal Operating System
TU Trailer / Truck
VPR Vessel Performance Report
VOA Vessel Operating Agent
COARRI Container discharge / loading report
CODECO Container gate in gate out report
COPARN Container announcement
COPRAR Container discharge / loading order
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3. MINA SALMAN GENERAL ISSUES
3.1. SAFETY AND SECURITY GENERAL
• APMTB controls access of all vehicles and persons to the Port.
• Only vehicles and persons involved in business related to the

Port activities will be allowed inside the Port. Proof of this activity
will be required.
• All vehicles and persons are registered at the Main Gate and
checked on access permits by APMTB Health, Safety and
Security Department.
• Access permits can be obtained from the APMTB Health, Safety

and Security Department.
• Trucks delivering containers to APMTB will not be allowed to

carry passengers while on the facility.
• It is the HC responsibility that the chassis is capable of receiving
containers as indicated in the release and pre-arrival notice, that
the container is secured on the chassis and that the combination
complies with the policy and safety regulations for road traffic.
• APMTB strongly recommends the use of twist locks on the truck
chassis.
• APMTB Health, Safety and Security Department reserve the right
to refuse entry in the port to any vehicle on grounds of Safety.
• All external truck drivers must adhere to the safety rules.
• While in the APMTB operational area all persons are to observe

the APMTB safety rules and regulations. A summary of these
rules can be found in the information leaflet handed over to all
Port Users on the Main Gate. Non-compliance to these rules will
lead to immediate eviction from the Port.
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• All visitors move in the operational area at their own risk. When
moving on foot wearing a Safety Vest is mandatory.
• Wearing a hard hat is mandatory in designated areas.
• Operational Heavy Equipment traffic always has the right of way

over other vehicles.
• Maximum allowed speed inside the Port area is 40 km/hour.
• Maximum allowed speed outside main roads is 30 km/hour
• APMTB HSSE performs an exit validation for cargo at the Main

Gate
• All vehicles and persons within the Port concession area are
subject to inspection by APMTB HSSE Department.
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3.2. SAFETY AND SECURITY: PPE, LIFTING GEAR, VEHICLES

AND TRAFFIC
Personal Protection Equipment (PPE):
1) Standard PPE for every port user is:

- Hard hat
- Reflective safety vest
- Safety boots ??
2) All regular users of the Port should have a personal set of PPE in
their cars.
2a) Regular uses of the Port are:
- Staff of APM Terminals Bahrain and Svitzer Wijsmuller

- Staff of agents/ customers of the port, including companies renting
warehouses/ space in the Port
- Contractors to the port or its users
- Truckers/ drivers of trucks
- Stevedores, inclusive sub-contracted individuals
- Government officials
3) All companies bringing visitors to the Port should have surplus PPE
to distribute to people without personal PPE.
4) All areas - inclusive warehouses and other spaces rented out - are
considered areas within the Port, and hence is under regulation of the
port operator, APM Terminals Bahrain
5) In all zones of operation full PPE must be used.
5a) Zones of operation are:
- Container terminal
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- Break bulk terminal

- Warehouses (rented and Port controlled)
- CFS
- Container repair areas
- Repair and workshops areas
6) Visitors to office buildings where the person is exiting the vehicle to

step straight into the office is exempted for wearing PPE, however, PPE
should be available in the car should the person enter zones of
operation.
7) APM Terminals Bahrain as operating company have the moral and

legal obligation to ensure any individual inside the Port, including
rented warehouse areas, is wearing PPE as per regulations.
Individuals not wearing PPE inside operational zones will be escorted

out of the Port and only allowed back in when wearing proper PPE.
Repeat offenders?
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Lifting Gear (LG):
1) APM Terminals Bahrain's "Lifting & Rigging - Safe Use, Maintenance

and Inspection" (The Regulation) is attached for your guidance.
2) All companies and individuals operating in the Port must comply

with above Regulation.
2a) Companies and individuals are:
- APM Terminals Bahrain/ Svitzer Wijsmuller

- Any company/ individual conducting lifting operation, including
companies with existing rented facilities inside the Port
- Sub-contractors/ stevedores chartered to operate in the Port
3) The Regulations are to be complied with in all zone of operation.
3a) Zones of operation are:
- CFS
- Repair and workshops

legal obligation to ensure any individual and company inside the Port,
including rented warehouse areas, comply with the Regulation "Lifting
& Rigging - Safe Use, Maintenance and Inspection".
Non-compliant operation may/will? be stopped and only resumed when

compliant.
5) APM Terminals Bahrain will conduct safety inspections to all

buildings and zones of the terminals and report short comings to the
responsible parties for rectification within a grace period.
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Vehicle/ Trafic Regulations:
1) The following vehicle and traffic regulations apply for all companies
and users of the Port.
1a) The Regulations are:
- All drivers, and allowed passengers, must use seat belts

- Speed limitations must be respected
- Parking must take place in designated areas
- Mobile phones must be used in hands-free mode only
- Commercial vehicles must have fire extinguishers installed
- Smoking inside the Port is prohibited except in designated areas
- Musical gadgets with head phones are not accepted
2a) Companies and individuals are:
- Staff of APM Terminals Bahrain and Svitzer Wijsmuller

- Staff of agents/ customers of the Port, including companies renting
warehouses/ space in the Port
- Contractors to the port or its users
- Truckers/ drivers of trucks
- Stevedores, including sub-contracted individuals
- Government officials
3) The vehicle/Traffic Regulations are to be complied with in all zones

of the Port.
3a) Zones of the Port are:
- Main gate
- Access roads
- CFS
- Repair and workshops
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legal obligation to ensure any individual inside the Port, including
rented warehouse areas, is complying with health safety security and
environmental regulations.
Non-compliant individuals will be stopped and only permitted to

resume operation when compliant.
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3.3. MINA SALMAN HOURS OF OPERATION
Mina Salman is subject to the Laws of Bahrain regarding workdays and

public holiday periods.
Container Port: 3 shifts per day, 24 hours a day, 7 days a week
FCL area: 2 shifts per day
KFC/LCL area: 1 shift per day
General Cargo area: 2 shifts per day
During the Holy Month of Ramadan and for those days marked by law
there will be a break as governed by local Labour Laws and Regulations.
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4. COMMUNICATION
APMTB will receive instructions from the AGENT and provide
confirmation on execution of these instructions via standard written
messages (E-MAIL OR FAX).
The preferred communication mode for any instruction will be e-mail,

fax or hard copy delivered to the relevant party. Other means of
communicating instructions, including oral communication, will not be
considered as valid.
For all electronic communication a manual back up procedure will be

available.
When available OPERATING AGENT’s instructions and APMTB’s

confirmation via EDIFACT EDI messages will support the following
processes:
Message: Sender:
Discharge order VOA

Load order VOA
Stowage plans arr/dep vessels VOA/APMTB
Stowage / discharge instructions VOA
Preliminary loading list VOA
Container gate receipt APMTB
Container gate departure APMTB
Load confirmation APMTB
Discharge confirmation APMTB
Delivery order (release)/Gate VOA
Customs Manifest VOA
The timing of sending and format of these messages depends on the

agreements with the parties involved.
Message formats are included in Attachment C.
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4.1. AGREED COMMUNICATION DEADLINES
Below schematics represent the agreed deadlines applicable to the

information flow between VESSEL OPERATING AGENT and APMTB.
4.1.1. IMPORT
N Message Type Sender / (Others --->

o Receiver APMTB)
.
1 BAPLIE (disc)/ VESSEL 24 hours before vessel
. hard copy - by OPERATING ETA.
VOA AGENT --->
APMTB
2 Consolidated VESSEL 24 hours before vessel
. discharge order / OPERATING ETA.
list (discharge) AGENT --->
APMTB
3 Import Advise VESSEL 24 hours before vessel
. (FCL/LCL/Private- OPERATING ETA.
KFC) AGENT --->
APMTB
4 Discharge APMTB ---> 06/Hrs after vessel
. Confirmation VESSEL departure
(discharge) OPERATING
AGENT
5 Gate activity report APMTB ---> One daily report sent
. /CODECO/CFS VESSEL at 07:00
report OPERATING
AGENT
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4.1.2. EXPORT
N Message Type Sender / Short Transit Time

o Receiver
.
1 Gate-in activity APMTB --> One daily report sent at
. VESSEL 07:00
OPERATING
AGENT
2 Loading Instruction VESSEL 24 hours before vessel
. (LI) - by VESSEL OPERATING ETA.
OPERATING AGENT AGENT --->
APMTB
3 Stowage Instruction VESSEL 24 hours before vessel
. (SI) OPERATING ETA.
AGENT ->
APMTB
4 BAPLIE? Final APMTB -> At least 6 hours after
. (load) Bayplan (fax, VESSEL vessel ETD.
email, hardcopy) OPERATING
AGENT
5 Load Confirmation APMTB -> 06 Hrs after vessel
. VESSEL departure
OPERATING
AGENT
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5. GENERAL CUSTOMS FORMALITIES.
1. Bahrain customs procedures are in force.

2. APMTB operates under Bahrain Customs rules.
3. Customs clearance is to be performed by fully registered
Customs Clearing Agents
4. No cargo will be released without valid Customs approval
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6. MARINE ACTIVITIES.
• Marine Services are performed by Svitzer Wijsmuller Bahrain as

subcontractor of APM Terminals Bahrain.
• All commercial issues relating to Marine Activities are to be
handled by APMTB Commercial Department.
• APMTB provides pilotage and tug services.
• Lines men and berthing are executed by APMTB.
• Prior permission must be obtained from the Harbour Master
through Port Control Tower for any vessel movement.
• All vessels operating within the Port limits are under
surveillance of the Port’s Vessel Traffic Management System
(VTMS).
6.1.1. PILOTAGE
• Pilotage is compulsory within the limits of Mina Salman.

Exception is ASRY Dry Dock.
• Such service is provided by APMTB round the clock.
• Minimum 7 days written notification ( weekly schedule to
be given and updated on a daily basis for vessels calling in
the next 24hours) of ETA shall be given to Port Control
Tower/Harbour Master / Berth Coordinator.
6.1.2. BOOKING PILOT SERVICE
1. For arrival of vessel: 3 hours minimum notice is required

for pilot booking.
2. For vessel departure: 1 hour minimum notice required for
pilot booking.
3. Vessel particulars for pilots shall be submitted by every
vessel only once for APMTB’s Marine Service Records
4. The Agent can give the ETA and it is the responsibility of
the Vessel Master to call the Port Control Tower on
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Channel 74 initially when he is 10 miles from the pilot

station and to update every half hour for the Marine
Department to arrange for the pilot and communicate with
the vessel
5. For sailing the vessel the Operations Department will give
minimum 1 hour notice to the Marine Department.
6.1.3. PILOT BOATS
APMTB operates with two pilot boats.
6.1.4. TUG BOATS
• The Shipmaster –with the advice of the pilot- shall

determine the number of tugs to be employed, but the
Port Operator may stipulate a minimum number of tugs to
be employed based on the LOA and the draft of the
vessels.
• All tugboats have fire-fighting equipment and 45 ton
bollard pull with 3600 horsepower.
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7. CONTAINER OPERATIONS
The land side operations entails all Gate movements and all intra
Port movements between the CY and special areas inside the gate
like CFS, Private sheds, depots, customs area, , etc.
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8. CONTAINER IMPORT PROCEDURES
9. CONTAINER IMPORT GENERAL REMARKS

• Empty containers imported from the Container Port into the
country are eligible for customs duties. Any empty container to
be picked up from the Port has to be pre-declared at Customs by
the Container Operator.
• The procedures for import empty containers and loaded
containers are the same except where specifically stated
otherwise.
• Import containers become in principle available immediately
after departure of the vessel, provided all local formalities are
finalized.
• Special arrangements such as direct delivery from the vessel are
possible, under special request to APMTB Operations Department
and with all local authorities formalities completed.
• Cargo is only allowed to leave the Port once all required

instructions have been received from the Cargo Operator,
provided Bahrain Customs does not restrict the cargo from
leaving the Port.
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9.1.1. IMPORT CONTAINER RELEASE
1. Delivery Order
CONTAINER OPERATOR will provide APMTB with a release instruction
for an import container before the trucking is arranged.
2. Bill of Entry
Consignee/Clearing Agent will ensure that the container is released by
Customs before the release to the Port is processed.
3. Container Release Form

The form shall contain:
• The container prefix and number (for empty containers this
field shall be omitted and only the number of containers of a
certain size type will be given)
• Size/type
• Full/Empty status
• Container operator
• The “release to” party
• A Release reference code (Booking number) issued by
Line/Cargo Operator
• Special release instructions
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9.1.2. IMPORT CONTAINER APPOINTMENT SYSTEM
1. In order for APMTB to process the pick-up of any import containers

by truckers a mandatory Appointment System is available.
2. The Consignee will nominate the Haulier Company. This nomination
will only be accepted when the Clearing Agent matches the Release
Order information provided by the Container Operator.
3. The procedure is based on EDI/fax message or other written
statements provided to Operations.
4. The Appointment information will always contain:
• Container prefix and number
• Size/type
• Full/Empty indicator
• The Release Code mentioned in the release instruction (DO)
• The serial number of the Bill of Entry
• Haulier identification.
• Truck identification
• Appointment date and time of delivery
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9.1.3. IMPORT CONTAINER PAYMENT SYSTEM
o Consignee approaches Appointments Office with the following

documents
Valid Delivery order (DO) from the container operator
Fully approved Bill of Entry
o Appointment Controller checks TOS for all chargeable
operational activities and record details on the pre-invoice and
issues the same to the consignee.
o Consignee pays for the charges at the Cashier (Finance
Department).
o Basis pre-invoice signed by Cashier and the above-mentioned
documents, Appointment Controller confirms/issues
appointment slip for the movement of the container.
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9.1.4. IMPORT GATE IN AT MAIN GATE
• Upon truck arrival at the Port for picking the container the
Appointment information is checked at the Main Gate against the
identification of the truck. The identification can be the truck
registration plate.
• In case the Truck arrives with a container for delivery, Export or

Empty Delivery gate-in procedures will apply as laid out in point
xx of this manual.
• APMTB Health, Safety and Security Department reserve the right

to refuse entry in the port to any vehicle on grounds of Safety.
• APMTB strongly recommends the use of twist locks on the truck
chassis.
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9.1.5. IMPORT GATE IN AT CONTAINER TERMINAL GATE
• The Truck driver shall show the following documents to the CT

Gate Controller:
1. Customs cleared Bill of Entry form (BE).
2. Pre-invoice signed by APMTB Cashier with validity date.
3. Delivery Order from Line with valid date.
4. Appointment slip with valid date.
• After verification of these documents the driver will be directed

to a designated lane in the exchange area where he will receive
the container.
• It is the HC responsibility that the chassis is capable of receiving
the container as indicated in the release and pre-arrival notice,
that the container is secured on the chassis and that the
combination complies with the policy and safety regulations for
road traffic.
• It is the HC responsibility to check the container for damage and
labelling.
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9.1.6. IMPORT CONTAINER GATE OUT: CT GATE
1. When the truck arrives at the CT Gate with the container from the
exchange area, APMTB personnel will perform the exit verification.
2. The verification consists of:
a. Verify the truck number.
b. Verify the container number and its digits.
c. Record the seal number and inspect its intactness. In case
more than one seal is detected, the seal on the left handle of
the right door will be inspected.
d. Inspection of the container exterior physical condition for
visible damage.
e. Gate Controller Fills out the EIR (Equipment Interchange
report)
f. Gate controller and truck driver sign the same.
g. EIR distribution:
i. Gate controller files one copy.
ii. Second copy for the truck driver
iii. Third copy is submitted to the Gate Office to be
delivered to the Container Operator pigeon hole. It is
the responsibility of the Container Operator to collect
these copies.
h. An ‘equipment interchange report (EIR) will be produced
regardless of the result of this inspection.
3. APMTB will provide Agents/Container Operators with a daily activity
report/EDI on all Gate transactions as proof of delivery.
4. APMTB will keep a log of the container interchange registrations.
These reports are available on request.
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9.1.7. IMPORT CONTAINER GATE OUT: MAIN GATE
At the Port Main Gate APMTB Gate Controller checks EIR and
presence of an intact Seal and releases truck if satisfactory.
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10. EXPORT CONTAINER PROCEDURE
1. The delivery of export cargo to the Port is subject to time

window agreements with the Vessel Operator, in any case no
later than 24 hrs before ETA of outbound vessel.
2. Cargo delivered outside this window will not be included on the
Load List. Vessel Operating Agent will have to provide new
Vessel/Voyage.
3. Container Operators and Hauliers need to refer to the Vessel
Operator to obtain information about these windows.
4. Exceptions will only be accepted by APMTB under a formal
agreement with the Vessel Operator. Extra charges will be
applicable.
5. Export cargo can only be delivered when the Port knows the
vessel/voyage number on which the cargo is to be loaded. Cargo
with unknown vessel/voyage will be accepted with a dummy
vessel/voyage. The Port will charge a fee for Re-nomination /
Shifting caused by this cargo.
6. The Vessel Operator must inform the Port Berthing Coordinator
of expected vessel movements at least 24 hours before the
cargo arrives through the gate.
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10.1. EMPTY CONTAINER RELEASE FOR EXPORT
Documents required:
Empty Release Request from relevant Line. Refer
Appendix x
Appointment Slip. Refer appendix.
EIR .Refer Appendix
Process:
1. Shipper approaches Appointments Office with three copies of
Empty Release Request.
2. Empty Release Request must contain the following basic
information:
• Container size and type
• Vessel/Voyage and ETA
• Shipper
• Line
• POD
3. Appointments Office issues a dated Appointment slip.
4. Truck passes through Port Main Gate on presentation of valid
appointment slip and export release letter.
5. Truck approaches CT Gate with Appointment slip and Empty
Release Request.
6. Gate Controller takes appointment slip, Empty Release
Request.
7. Gate Controller directs truck to a specific slot in the yard
exchange area.
8. Gate clerk files export release and appointment slip.
9. Truck drive to CT –out gate with container.
10. At CT out- gate, Controller fills EIR with relevant details and
signs.
11. Truck driver signs and returns original.
12. CT-out gate Controller files original of EIR.
13. Truck drives to main gate. Main gate checks EIR with
container and releases the same.
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10.2. EXPORT CONTAINER GATE IN: MAIN GATE
Upon arrival at the Port Main Gate, Gate Controller checks for valid
Line Acceptance Letter and Line Seal for full containers
10.3. EXPORT CONTAINERS GATE IN: CT GATE
On CT Gate the truck driver shall provide following Line and Customs
documents for verification to the CT Gate Controller.
• Shipping Line Full Acceptance Letter with following information

1. Valid date
2. Container no.
3. Size/type
4. Next POD / delivery
5. Connecting vessel/Voyage and ETA for transhipment
6. Weight
7. IMO details
8. OOG details
9. Reefer temp/ vent/humidity.
• Fully approved Shipping Bill from Customs.
The Gate Controller will perform the following physical checks against
the information received
• Verify the trucker identification and number painted on the
truck.
• Verify the container prefix, number and check digit.
• Verify the size/type of the container. (ISO)
• Inspect the seal. In case multiple seals are detected, the seal on
the left handle of the right door will be registered.
• Verify OOG dimensions.
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• In case of a discrepancy of the size/type the Gate Controller will

update the computer system according the actual details on the
container.
• Inspect the condition of the container. In case of visible damage, a
damage report will be issued.
• In case of damage to the container an Equipment Interchange Report
will be created stating the extent of the damage.
• The Gate Supervisor will inform the OPERATING AGENT of the
damage.
• In case the container so damaged that the safe handling of the

container is restricted or its contents may be damaged, the container
will be rejected and the driver sent to the CT out gate. Exception to
this can be given when the OPERATING AGENT requests the
container to be sent to the CFS for re-handling.
• If the container is carrying DG goods, check for the correct IMO
labels.
• In case of Dangerous Cargo and no or incorrect labels are attached to
the four (4) sides of the container, the container will be rejected and
the driver send to the out gate.
• In case of full containers where no Container Operator Seal is
attached, the container will be rejected and the driver sent to the out
gate.
• Reefers will be checked for proper functioning and settings upon
connection to power in the reefer yard. Any discrepancies between
actual temperatures, settings and AGENT information will be
communicated to the CONTAINER OPERATING AGENT immediately.
• For all above discrepancies and special registrations an exception
report will be created in the form of an EIR.
• Gate controller files one copy. Hands one copy to the
truck driver. Third copy is submitted to the Gate Office to
be delivered to the Container Operator pigeon hole. It is
the responsibility of the Container Operator to collect
these copies.
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• After verification and registration the driver will be able to proceed to

the yard exchange area where the container is to be picked up.
It is the HC responsibility that the container is unlocked /
unlashed from the chassis at the CT Gate before the
container arrives at the exchange area.
Any damage to the truck, the chassis, the container or
the container lifting equipment as result of non-
compliance to this rule is for the full accountability of the
HC.
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10.4. MAIN-GATE OUT PROCESSING

• When haulier arrives at APMTB Main Gate, Gate Controller checks
EIR and releases truck from the port.
• In case the driver picked up an import full or empty container the
related as laid on in this manual applies.
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10.5. EMPTY CONTAINERS GATE IN PROCEDURE

o The process of arrival and Main-Gate transactions is the same
as for full export containers. Only the Port handling and storage
is different.
o Gate Controller checks the following documents with the
trucker
Valid dated acceptance letter from Line/Container
Operator with valid container specification
Prepare EIR and get the truck driver to sign same for
the condition countersigned by the Gate controller.
o For empty container the empty status will be checked, for that
purpose the trucker has to open the door.
o It is the HC responsibility that Empty containers are delivered
clean. In case the Container is not clean, the container will be
rejected and the driver sent to the out gate.
o Empty units should not carry IMO labels. It is the Haulier
responsibility to remove labels from empty units before
entering the CT. Otherwise the unit will be rejected.
o After verification and registration the driver will be able to
proceed to the yard exchange area where the container is to be
picked up.
o It is the HC responsibility that the container is unlocked /
unlashed from the chassis at the CT Gate before the container
arrives at the exchange area..
o Any damage to the truck, the chassis, the container or the
container lifting equipment as result of non-compliance to this
rule is for the full accountability of the HC.
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11. CFS RELATED OPERATIONS
11.1. ACCEPTANCE AND DELIVERY OF CARGO AT KING FAHAD

CAUSEWAY (KFC) SHED
11.1.1. ACCEPTANCE OF CARGO AT KFC SHED:
1. Haulier/Agent will supply APMTB GC Cargo Controller with a Letter

advising arrival of Truck number and Job number.
2. Haulier/Agent will provide Customs Clearance Documents at

Causeway.
3. Truck arrives to Main Gate under bond (In the presence of

Customs). APMTB Gate Controller checks the documentation.
4. Truck arrives at KFC Shed.
5. Agent delivers Manifest and Letter requesting cargo to be stored in

the KFC warehouse.
6. KFC Supervisor orders STC gangs and equipment.
7. KFC controller fills manifest details in the Manual Register
8. Cargo on chassis is measured for calculating STC handling charges

by the KFC Supervisor.
9. KFC Supervisor decides where cargo to be placed in the warehouse.
10. KFC controller takes tally of cargo unloaded and compares the
same with manifest.
11. KFC controller updates manual register with actual discharge and
location in the yard. Also takes note of discrepancies between
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manifest and actual cargo and notes the same in tally and manual
register.
12. KFC Controller gets tally signed by truck/agent and files the
same.
13. Tally is compared with STC tally and signed by the KFC
supervisor to enable payments.
14. In case of damage/short shipment, KFC Supervisor issues report

to Agent.
15. Truck leaves. In case trucks picks up different cargo , delivery

procedures apply.
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11.1.2. DELIVERY OF CARGO FROM KFC SHED:
1. Agent will provide APMTB GC Cargo Controller with a release

instruction for import cargo before the trucking is arranged.
(Delivery Order)
2. Consignee/Clearing Agent will ensure that the cargo is released by

Customs before the release to the Port is processed. (Bill of Entry)
3. Truck arrives at Main Gate, Gate Controller checks for valid DO and
lets truck pass through.
4. Consignee & truck arrive at KFC shed.
5. Consignee presents fully approved BE and DO to KFC Controller.
6. KFC Controller measures cargo and compares the same with

manifest in file. Corrects the FT if actual higher than as per
manifest.
7. KFC Controller creates a pre-invoice with corrected FT where

applicable. Pre-invoice includes handling, storage and equipment
hire charges. KFC Supervisor checks and approves the pre-invoice.
8. Consignee approaches the cashier who collects the charges as per

pre-invoice.( Gate Permit)
9. Consignee approaches KFC Controller with approved pre-invoice.

KFC Controller issues Load Permit if more than one truck.
10. KFC Controller updates manual register with gate/load permit,

delivery quantity, truck driver/consignee details and truck no.
11. Truck approaches main gate.
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12. Main Gate Controller checks validity of pre-invoice (Gate Permit)

and Load Permit. Releases truck from port.
13. Special Note: The FT calculated for STC handling will differ from
FT used for calculating handling charges from customer. The
difference is the WT/CBM correction on the manifest upon physical
verification of cargo.
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11.2. CARGO ACCEPTANCE/DELIVERY- LONG TERM SHED (LT)
11.2.1. ACCEPTANCE OF CARGO AT LT SHED:
1. Consignee forwards letter to the GC Superintendent/Manager

requesting shifting of cargo.
2. Move is to be approved by the GC Superintendent/Manager and

APMTB Finance Manager.
3. Consignee clears all customs formalities and supplies APMTB GC

Cargo Controller with a fully approved BE from Customs.
4. Consignee submits to the relevant GC Yard Supervisor the

following:
• Valid Delivery Order from Line/Agent
• Fully approved BE form Customs
• Request to shift the cargo to LT approved by Finance and GC

Superintendent/Manager.
5. GC Supervisor issues pre-invoice (Gate Permit) with handling,

storage, shifting and any other pending charges. Cashier collects
charges and signs.
6. Once charges have been collected, GC Supervisor files documents

and arranges for shifting.
7. LT Supervisor files a copy of all documents and updates Registration

Books on arrival of cargo as per the manifest. Updates tally and files
the same.
8. Monthly or as per instructions from APMTB Financial Department

(FIN), the LT Supervisor forwards storage charge collection report
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to FIN for collection of storage charges. Charges will be billed

monthly to Consignee.
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11.2.2. RELEASING CARGO FROM LT SHED
1. Consignee will supply APMTB GC Cargo Controller a request for

delivery or valid DO in case Line is owner of cargo.
2. Letter should be approved by APMTB FIN for no dues for past

invoices. APMTB FIN should also mention the last date of collection
of storage.
3. LT Supervisor issues pre-invoice for balance storage, equipment

hire and other pending charges. (Gate/Load Permit)
4. APMTB Cashier collects charges and signs.
5. Consignee/Haulier approaches Main Gate Controller and is admitted

to the Port on presentation of Gate/Load permit.
6. Consignee/Haulier approaches LT shed. LT Controller inspects

documents and release of cargo and files all documents.
7. In case of damage/short shipment, LT Supervisor issues report to

Agent.
8. Trucks approach Main Gate. Main Gate Controller checks for valid
gate/load permit and BE and release cargo.
9. STC invoices: For all work at LT that involves STC, the tally of STC
is to be signed by LT Supervisor after comparison with own tally.
Copies will be sent to APMTB Finance to follow up payments
procedure.
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11.3. WAREHOUSE PROCEDURES

APMTB will provide transportation services between the CY and the
CFS area.
Containers will be positioned at the warehouses according to
instructions received from the Warehouse operator, as appointed by
Container Operator/ AGENT.
With the exception of LCL Containers, Container Operator/Line will
have to release the container before the transport to the warehouse
can be started.
Export Timing:
24 hours before vessel arrival, all export CFS loads must be in the CY
and released by customs for final planning.
Containers not in the CY location or not released will not be planned to
load on the vessel.
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11.4. CONTAINERS MOVEMENT TO/FROM WAREHOUSES :
Movement of Containers from Container Yard to CFS / warehouse

Full to CFS – (stripping move)
• Line/Agent provides an instruction to deliver containers for
stripping at the CFS to the APMTB Cargo Control/CFS Supervisor
via e-mail or fax minimum 24 hours before the required move to
take place.
• The instruction shall include the container prefix and number,
the required day/time of delivery to the CFS and the location
(warehouse number and door).
• Unless otherwise advised, all LCL cargo will be moved to the
APMTB operated LCL shed after 24 hours from Departure of the
arrival vessel.
Empty to CFS – (stuffing move)

• Agent/Line will provide an instruction to deliver empty containers
for stuffing at the CFS or Warehouses to the APMTB Cargo
Control/CFS Supervisor via e-mail or fax minimum 24 hours
before the required move is to take place.
• The instruction shall contain the container size/type for general-
purpose containers, the required time of delivery to the CFS and
the location (Warehouse number and door)
• Based on this instruction, the APMTB-CFS Supervisor will instruct
the Yard Planning Section to nominate empty transhipment
containers for CFS stuffing purposes.
Movement of Containers from CFS area to Container Yard
• As part of the Gate Report, APMTB will provide LINE/Agent with

a daily activity report on all CFS transactions.
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11.5. TRANSPORT TO AND FROM THE (CUSTOMS) INSPECTION

AREAS
o The Customs Inspection Area is situated in a dedicated yard

area.
o Containers are selected by customs for inspection.
o In most cases these inspections will take place while the
container is on the external Haulier truck. In these cases the
trucker will be directed to the inspection area and inspection
will take place while the container is on the chassis.
o In some cases the containers must be positioned in the yard
area for a longer period to allow for the checks to take place, or
containers must be moved to general inspection area for non-
customs inspections.
o In the inspection area:
o Line/Agent / Freight Forwarder will instruct the gate and ITT
group to move the containers to the inspection area via a
written instruction (e-mail or fax).
o The instruction must be given at least 12 hours before the
move has to take place.
o The instruction shall contain:
• Name of the company who orders the move (Container
Operator, Freight Forwarder)
• Name of the company to be invoiced.
• Container prefix and number(s)
• Date and time the containers must be placed in the
inspection area.
• Type of inspection or requested area.
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12. CONTAINER MOVES REPORTING:
12.1. GATE MOVEMENTS

• APMTB will provide Container Operators/ Agents with a copy of
the Equipment Interchange prepared at the gate.
• APMTB will provide Container Operator/Agent with an EDI format
arrival message for each container delivered to the Port. Timing
and arrangement as per agreement between the OPERATING
AGENT and APMTB.
• When available, APMTB will provide the OPERATING AGENT with
an EDI format departure message for each container gated out
off the Port. The operation will be conducted as per the
agreement between the OPERATING AGENT and APMTB.
12.2. YARD MOVEMENTS AND STORAGE

• APMTB will provide the CONTAINER OPERATING AGENTS with a
daily activity list for all containers delivered to and from the CY
during the previous 24 hours
• The daily activity list can be sorted on type of activity and will
provide the container prefix and number, the arrival/departure
time, the mode of departure and the status of the container.
• Upon request, APMTB will provide CONTAINER OPERATING
AGENT with a container storage list. This list will state all
containers stored in the CY. The container particulars in the
report can be agreed upon.
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13. EMPTY EQUIPMENT POOL MANAGEMENT
• APMTB will segregate empty containers by operator, equipment size

and height, and type
13.1. NOMINATION OF EMPTY CONTAINERS FOR LOADING ON

VESSELS.
CONTAINER OPERATING AGENT will nominate the quantity of empty

containers for loading on vessels based on type, size and height, and
APMTB will pick the most convenient containers out of the yard that
complies with this nomination. Whenever practical this will be done
on a FIFO basis.
Format of the nomination that CONTAINER OPERATING AGENT

sends is attached to this manual.
13.1.1. IDENTIFICATION OF EMPTY CONTAINERS FOR

IMPORT AND TRANSSHIPMENT.
Transhipment containers are identified through advise by BAPLIE or

COPRAR as containers matching the following conditions:
• Category: transhipment
• Outbound vessel: VSLVSSL
• Status: empty
• POD: optional (ZZOPT)
• Destination: optional (ZZOPT)
Empty containers for import are identified through advice by BAPLIE

or COPRAR as containers matching the following conditions:
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• Category: import
• Status: empty
• POD: BABAH
• Destination: BABAH
13.1.2. CUSTOMS DECLARATION FOR EMPTY CONTAINERS

FOR LOCAL SALE
Upon request APMTB will advise the CONTAINER OPERATING AGENT

a list of empty containers in order for the CONTAINER OPERATING
AGENT to get custom clearance for these containers.
13.1.3. CHANGE OF EMPTY CONTAINER STATUS
o If change of status for empty containers from transhipment into

local or vice versa is required, CONTAINER OPERATING AGENT
will provide the nomination as a total amount by size/type
specification.
o APMTB will advise selected container numbers to CONTAINER
OPERATING AGENT by email. This is a fee based service.
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14. SHIPPERS OWNED CONTAINERS
• Any “Shipper Owned” unit either full or empty for import will be
treated as any other containers which fall under the custody of the
respective Container Operator/Line
• When these “Shipper owned” units are empty it is the responsibility

of the Container operator to advice nomination for next
vessel/voyage.
• These “Shipper owned” units will not be a part of Container

Operating Company’s empty pool.
14.1. INSTRUCTIONS ON SHIPPERS OWNED CONTAINERS
Instructions related to empty-pool of import/export containers will be

given by the CONTAINER OPERATING AGENT organization.
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15. QUAY-SIDE OPERATIONS
15.1. VESSEL OPERATIONS GENERAL

• APMTB will communicate and arrange vessel berthing, vessel
operations and stowage planning for vessels including load and
discharge instructions only with the designated VESSEL
OPERATING AGENTS Operations departments.
• The VESSEL OPERATING AGENT will follow up with any third party
involved.
• The VESSEL OPERATING AGENT as Vessel Operator must inform
APMTB which Container Operators will be using the shipping
services of the Vessel Operator through the port.
• Unless otherwise specified it will be assumed that for all containers
discharged and loaded on VESSEL OPERATING AGENT’s vessels,
the Vessel Operator is the Container Operator. Common Carrier
Feeders will be coordinated by the Vessel Operating Agent
• Issues and information related to containers or cargo once stored
on the CY will be communicated to the Container Operator only.
This includes inspections and damage registration.
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15.2. VESSEL STOWAGE AND PLANNING OF STEVEDORING

ACTIVITIES
o The actual load and discharge planning as per instructions
received, and quay-wall scheduling for all vessels on the
Container Port will be performed by APMTB Operations
Planning Department.
o The vessel planning is based on Projections received from the
Line’s central planning office through the VESSEL
OPERATING AGENT.
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15.3. BERTH ALLOCATION PLANNING

VESSEL OPERATING AGENT will provide the Port with information
about vessels calling upon the port in order for APMTB to plan and
organise berth allocation and resources.
The berth planning will be made on the basis of :
• Pro-forma vessel schedules
• Global vessel call information
• Detailed vessel call information
• Availability of quay-wall space
• Vessel connections.
o The VESSEL OPERATING AGENT will provide APMTB with a ‘long term
schedule’.
o This will include all vessels within the agreed proformas at least one
month ahead.
o The schedule will further be updated based on the global and detailed
vessel call information.
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15.4. PRO-FORMA VESSEL SCHEDULES
o The vessel service pro-forma berth windows are set between

the VESSEL OPERATING AGENT and APMTB operations
management under contractual arrangement.
o Unless otherwise requested, vessels in these services will be

planned to arrive and depart on this pro-forma berth window
arrival and departure times.
o In case a vessel is delayed on the pro-forma schedule APMTB

will try to sail the vessel as close to the pro-forma sailing time
as possible provided this will not negatively affect other vessels’
schedules.
o In case a vessel is arriving ahead of pro-forma but is not

required to sail ahead on the pro-forma schedule APMTB will try
to accommodate the vessel at the quay-wall, provided this will
not negatively affect other vessels’ schedules.
o In case a vessel has to sail ahead of the pro-forma sailing time

APMTB will try to accommodate that requirement, provided this
will not negatively affect other vessels’ schedules.
o VESSEL OPERATING AGENT will provide per vessel service:

• The service code used by the line.
• The port rotation. This is a list of all the ports a vessel
service calls including the UN location code for these ports
and the line’s code system for these ports if this would be
different from the UNLOC.
• The names of the vessels operating in the service. This is a
list with the names of all vessels which sail in the service
including the international radio call sign and the line’s
code to identify the vessel.
• The pro-forma number of container moves in discharge and
load for the service (total interchange load-discharge). In
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case of transhipment connecting containers to/from vessel

has to be listed in order to determine feasibility of the
connection.
• APMTB will use this information to allocate the preferred yard and
berth space for the vessels.
• Any changes in the service information must be communicated to
the APMTB Berth Co-ordinator immediately.
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15.5. GLOBAL VESSEL CALL INFORMATION (VESSEL DATA)
• The VESSEL OPERATING AGENT is responsible to provide vessel

arrival information to the APMTB Berth Co-ordinator. The
information can be provided via e-mail, fax or hard copy.
• VESSEL OPERATING AGENT shall supply the Berth Co-ordinator

with technical vessel information at least 7 days before arrival.
• This information has to be provided when the vessel calls the

port for the first time, or whenever the previously supplied
information has changed.
• The required technical vessel information consists of:
For the whole vessel:

• Name of vessel
• Vessel radio call sign
• General or bay plan
• Stability/hydrostatic details.
• Length overall.
• Vessel container profile / container layout.
• Lashing plan/manual
• Requirement for one side mooring.
• Vessel capacity in TEU.
Per hatch/bay:
• Bay/hatch identification
• Hatch Cover design and type
• Longitudinal centre of gravity of container slots.
• Vertical centre of gravity of container slots.
• Transverse centre of gravity of container slots.
• Width of hatch/deck in container slots (cells).
• Depth of hatch/deck in container slots (tiers).
• Position of water tight bulk heads
• Identification of the cell numbers
• Identification of the tier numbers
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•
Identification if hatches/bays are cellular/non-cellular.
•
High cube allowance Below Deck and Above Deck
•
45 stowage
•
Reefer points
•
20 or 40 only stowage
•
Position of obstacles on deck.
•
Required door direction / reefer connections
•
Maximum stack weight under Deck and above Deck
• Below deck clearance per cell.
• Other particularities relevant to the vessel stowage.
The vessel library will be updated with this information.
• Global vessel call information to be given no less than

• 7 work-days prior to the estimated vessel arrival date or at least 24
hours before the first container to be loaded on the vessel arrives at
the Port, whichever is first.
• The information must consist of:
• Vessel name and call sign
• This information is used to detect differences between the schedule

and the pro-forma berth requirements and to create the vessel’s
visit number in the Port operating and financial systems.
• Updates to this information are required daily in case:
• The ETA changes more than 4 hours

• The service code changes
• The move count changes more than 10 %
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15.6. DETAILED VESSEL CALL INFORMATION (VOYAGE DATA)
Detailed information shall be given for Line vessels at least48 hours

before arrival at the dock. The information can be provided via e-mail,
fax or hard copy.
The required information consists of:
• Vessel name
• Call sign
• Vessel voyage number
• ETA
• Required ETD
• Expected number of moves per vessel call split in:
• Total discharge/load moves.
• Off-standard discharge/load moves.
• Working reefers discharge/load moves.
• Empty container discharge/load moves.
• IMO class discharge/load moves.
• Break-bulk information.
Upon receipt of this information APMTB will prepare the final berth and
stevedoring labour planning.
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15.7. AVAILABILITY OF QUAY-WALL SPACE
In case berth congestion causes problems with the quay-wall capacity

due to delayed vessels etc, APMTB Berth Co-ordinator will consult
VESSEL OPERATING AGENT to create the best workable solution.
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16. DISCHARGE INFORMATION
VESSEL OPERATING AGENT is responsible for communicating the

discharge, re-stow and remain-on-board requirements to the Port,
within the agreed information deadlines.
16.1. BAPLIE
1. The VESSEL OPERATING AGENT shall provide the BAPLIE message no

less than 24 hours prior to the arrival of the vessel.
2. The information must contain a complete Bay-plan of the arriving
vessel via a BAPLIE EDI message.
3. If such a message cannot be generated according to this protocol a
paper document containing the Bay-plan has to be delivered at least
24 hours before arrival of the vessel.
4. The bay plan provides for all containers on board the vessel:
• Container prefix, number and check digit

• Vessel stowage slot identification
• ISO size/type
• Port of loading,
• Port of discharge
• Next port of discharge
• Gross weight
• Full/empty indication
• Reefer temperature and temperature indicator (C/F)
• IMO class
• OOG identification with dimensions
• FCL/LCL
5. The VESSEL OPERATING AGENT will also provide

• Hazardous cargo manifest,
• Reefer manifest,
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• Dry reefer list, and an

• Out of gauge manifest with details.
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16.2. DETAILED DISCHARGE INFORMATION

• The VESSEL OPERATING AGENT shall provide detailed discharge
information at least 24 hours before arrival of the vessel
• The information shall be provided via an EDI / Hard copy message and
will contain:
• Container number, prefix and check digit.
• Next port of discharge
• Container ISO type/size
• Container gross weight
• “Full”/”Empty” indication
• Bill of Lading Nr
• Consignee
• FCL/LCL indication.
• IMO dangerous goods code(s)
• UNNO dangerous goods number
• Reefer temperature setting and identification (F/C)
• Reefer ventilation setting.
• Reefer humidity setting
• "Off standard" measurements
• Next carrier information.
• For transhipment containers this is the next vessel code and
voyage number of the outgoing vessel.
• For import containers this is at least the information “truck”
• Additional on-carrier information required for separate
stacking to be provided also.
• Special storage/stowage instructions.
• The VESSEL OPERATING AGENT will provide APMTB with detailed

discharge instructions by means of COPRAR message for all vessel
discharging containers at APMTB.
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16.3. DISCHARGE INSTRUCTIONS

1. VESSEL OPERATING AGENT will provide an EDI message (BAPLIE) or a
discharge plan and container discharge list, re-stow and load list at least24
hours before vessel arrival.
2. This information will provide APMTB the slot positions for the containers that
have to be discharged from the vessel and containers that will be
discharged and loaded back (re-stow).
3. APMTB will discharge all containers from the slot positions indicated.
Containers not found in any of the slot positions will be considered as
“short-landed”, un-identified containers found in the indicated slot-positions
will be considered as “over-landed”. See also procedures for over- and
short-landed containers.
16.3.1. DISCHARGE CHECKING ACTIVITIES.
During the discharge process APMTB will perform a visual check on the
following items:
• Container prefix and number
• Out of gauge.
• Type/size.
• Seal yes/no.
• Label.
• Any visible damage.
The result of these checks will be reflected in the final discharge list or
discharge confirmation (COARRI) provided by APMTB to the VESSEL
OPERATING AGENT.
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16.3.2. OVER LANDED CONTAINERS:
1. A container is considered as over-landed when it is discharged

without prior discharge instruction from the VESSEL OPERATING
AGENT.
2. When a container is reported over-landed, the Operations Planning

Department will immediately contact the VESSEL OPERATING AGENT.
3. The VESSEL OPERATING AGENT will investigate who the operator of

the container is and decide whether the container must be re-stowed
or remain discharged. The VESSEL OPERATING AGENT will supply the
container details as normally given in the detailed discharge
information to the APMTB Planning Department
4. The VESSEL OPERATING AGENT will provide APMTB Planning

Department with instructions on the over-landed container as soon as
possible but at leastbefore departure of the vessel. If no information
is received by the end of the operation, the unit will be loaded back
on the vessel and charged as a restow.
5. The VESSEL OPERATING AGENT will provide APMTB Planning

Department with stowage positions for over landed containers that
have to be re-stowed.
6. In case a container is over-landed that does not show the normal

format of pre-fix followed by a 7-digit container number, APMTB will
maintain the following format while creating the container:
• If no pre-fix is found ‘xxxx’ will be inserted in the Port system.
• If the container number found does not contain of 7 digits, as

many zero’s (0) will be added in front of the found number until a
total of 7 digits is obtained.
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16.3.3. SHORT LANDED CONTAINERS.
1. A container is considered short-landed when a discharge instruction

for such container has been received by APMTB but the container
could not be found in the discharge position given in the discharge
plan by the VESSEL OPERATING AGENT.
2. Whenever possible and time permitting, on board Supervision will

search adjacent decks on the vessel in order to locate containers that
possibly have been mis-stowed by previous ports.
3. APMTB will report a short landed container to the VESSEL

OPERATING AGENT after the vessel departure and will include a
report on the TDR.
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16.4. LOAD INFORMATION.
16.4.1. PRE-PLAN STOWAGE INSTRUCTIONS

1. VESSEL OPERATING AGENT will provide a stowage instruction via
Projections message to APMTB Planning at least 24 hours before
arrival of the vessel.
2. In case the Vessel Operator is not able to provide an EDIFACT
message a hard copy plan has to be presented at least 24 hours
before vessel arrival.
3. The stowage must contain the vessel container load positions and a
list of all containers to be loaded or re-stowed. For each load position
in the stowage instructions the following must be provided:
• Port of Discharge
• Size (length)
• Weight class
4. If weight class is not specified in the MOVINS, APMTB Planning will

plan and load the vessel according to ‘best practice’ and considering
all the physical restrictions as known in the vessel profile.
5. For special containers like IMO/DG cargo, reefers, OOG cargo etc.
special stowage instructions must be given.
6. For containers belonging to a special stowage group the slot-specific
load instructions must be given.
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16.4.2. LOAD LIST RELEASE INSTRUCTIONS

1. All transhipment and export containers will be released to load
on a vessel and voyage number at the moment they enter the
container Port.
2. Unless change requests are received from the Container
Operator, APMTB planning will load the containers on the
nominated carrier according to the particulars received in the
arrival information.
3. Change requests shall be sent to APMTB Cargo Control
Department via e-mail, fax or COPRAR-load message until the
agreed information deadline with VESSEL OPERATING AGENT,
which is 24 hrs before arrival of the vessel.
4. Upon request APMTB Cargo Control Department will provide the
Container Operator a status overview of the containers allocated
to the vessel voyage, in hard copy or via a mutually agreed
method of electronic transfer.
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16.4.3. THE LOAD LIST PROCESS.
1. The load list for a vessel in the APMTB Port system will be built
up by the following instruction coming from the VESSEL
OPERATING AGENT:
• Combined unique load list
2. Any changes made to the load list less than 22 hours prior to
ETA, will be considered as ‘late request’ and must be approved
by the VESSEL OPERATING AGENT.
3. A late request must be made on email/fax to APMTB operations

management and the VESSEL OPERATING AGENT and will only
be processed after approval from both parties.
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16.4.4. RECONCILIATION:
1. The Planning Department will compare the stowage instructions
received from the VESSEL OPERATING AGENT with the release
instructions received from the Container Operator(s).
2. Any discrepancies will be communicated to the VESSEL
OPERATING AGENT. Then the VESSEL OPERATING AGENT will
resolve the discrepancy with the Container Operator(s).
3. Load planning will only commence once all discrepancies and late
arrivals/connections have been resolved.
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16.4.5. RE-NOMINATION OF CONTAINERS

1. APMTB will stack containers in the yard based on the information
coming from the VESSEL OPERATING AGENT in the load list
message and the COPARN pre-advise.
2. The following data elements will determine the best position for
a container in the CY:
• Outbound carrier
• Port of discharge
• Weight category
• IMO details
• Standard/non-standard (OOG)
3. Should the VESSEL OPERATING AGENT require APMTB to change

any of the above container-data-elements, extra charges will be
applied according to the contract.
4. Change on any of these elements will lead to an ‘extra move
charge’ for shifting the container in the yard.
5. For containers that need to change to another ‘outbound vessel’
a ‘change of vessel’ charge will be added too.
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17. CARGO DELIVERY DEADLINES
17.1.1. PRO-FORMA CARGO DEADLINE
1. Pro-forma cargo delivery deadlines are mentioned in attachment

"A". They are related to the vessel Pro-forma schedules.
2. These cut-off procedures are necessary in order to maintain vessel
schedule integrity and efficient stevedore operations while taking in
account the commercial needs and circumstances of the trade and,
as such, are based on the following premises.
• Vessel schedule reliability/integrity will not be affected.

• Stevedore/port productivity will not be unduly impacted.
• VESSEL OPERATING AGENT and APMTB requirements.
3. Changes to the pro-forma deadlines have to be communicated by
the VESSEL OPERATING AGENT to the Operations Department at
least 48 hours before arrival of the vessel.
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17.1.2. OPERATIONAL CARGO CUT-OFF:

1. In principle the pro-forma cargo cut-off is ruling. APMTB will strictly
adhere to these cut-off times.
2. Deviation request or instructions from the agreed times will be
accepted only from the VESSEL OPERATING AGENT.
3. Before the cargo cut-off time the VESSEL OPERATING AGENT shall:
• Inform the APMTB Shift Manager about the time and transport
mode for containers to arrive on the Port after the cut-off.
• The Shift Manager will assess the operational impact after
discussion with the Planning Department.
• Inform APMTB Planning Department about the vessel stowage
positions for these containers.
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18. VESSEL OPERATIONS REPORTING:
18.1.1. REPORTING TO VESSEL OPERATOR:
1. APMTB will provide the VESSEL OPERATING AGENT with EDI

COARRI discharge confirm and load confirm messages. Timings of
these messages depend on agreements made between the line and
APMTB.
2. Upon request, APMTB will provide VESSEL OPERATING AGENT with

a pre-load BAPLIE no less than 1 hour before vessel arrival (ETA).
3. APMTB will provide VESSEL OPERATING AGENT with a BAPLIE

message of the final load-plan. No less than 6 hours after departure
of the vessel.
4. In case VESSEL OPERATING AGENT is (temporarily) not able to

receive the EDIFACT standard messages the following information
will be provided to the line in hard copy:
• A final bay-plan.
• A final discharge list
• A final load list
• A discrepancy list (over landed, short landed, short shipped,
damaged container, etc.)
• A reefer discharge and load list
• A dangerous goods discharge and load list
• An OOG discharge and load list.
5. The above information on hard copy can be provided to the line

earliest 6 hours after departure of the vessel.
6. Vessel Performance Report:
• APMTB will provide the VESSEL OPERATING AGENT with a Vessel

Performance Report (VPR) one workday after departure of the
vessel.
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• The Line is required to verify the information on the VPR and

respond within one working day after receipt of the VPR with any
comments.
• After receipt of the confirmation by the Line this information is

used to create the invoice for the Line.
• In case the Line does not respond within one working day after
receipt of the information, the invoice will be created under the
assumption that the Line accepts the statement of facts as per the
VPR provided.
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18.1.2. REPORTING TO THE VESSELS:
1. APMTB will provide the vessel with a BAPLIE intended load

plan via a floppy disc or hard copy as per the vessel
requirements upon arrival. The Port will start loading
according to plan.
2. APMTB will provide the vessel with a work plan upon

arrival. The work plan provides information on the
estimated timing of the discharge and load activities.
3. APMTB will provide the vessel with a BAPLIE final load plan
via a floppy disc upon departure.
4. APMTB will provide the vessel with a hard copy bay-plan,

reefer list, dangerous goods list and out-of gauge list upon
departure.
5. The VESSEL OPERATING AGENT or their appointed

boarding agent will provide the vessel with full manifest as
needed for departure.
6. The VESSEL OPERATING AGENT or their appointed

boarding agent will pick up any requiered manifests or
declarations that need to land upon arrival.
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19. VESSEL BUNKERING, REPAIR & PROVISIONING:
1. Vessel bunkering is not permitted within the limits of Mina

Salman.
2. The vessel repair and husbandry activities have to be
communicated to the APMTB Berth Co-ordinator at least 48
hours before arrival of the vessel.
3. These activities are only allowed after approval of the
Harbour Master and are subject to Safety and Security
procedures in the Port.
4. These activities may not delay the vessel stevedoring
operation and must be completed within the operational
working time of the vessel unless otherwise agreed.
5. Stevedoring operations may be stopped or the vessel port
time can be extended because of these activities in
exceptional cases only.
6. These activities may never block the free gantry path of the
quayside cranes whilst the canes are operating on the
vessel.
7. After approval is obtained all work in the dock must be in
coordination with on-dock supervision.
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20. BREAK-BULK, OUT OF GAUGE CARGO
20.1. BREAK-BULK REQUIREMENTS ON CONTAINER VESSELS:
1. VESSEL OPERATING AGENT shall inform the Berth Co-ordinator

about any break-bulk activities required on vessels.
2. Information and approval has to be provided before the cargo is
loaded to the vessel for import and transhipment cargo and before
the cargo is send to the port for export cargo.
3. The information must consist of:
• Transportation via water/via land.
• Handling by APMTB crane/external crane.
• Piece count.
• Length / width / height.
• Weight.
• Position on board.
• Description/drawing/photos and lifting points
• Customs approval confirmation.
• Mode of beyond transportation.
• Planning.
4. Approval depends on the Port’s handling capabilities.
5. In case special handling or storage in the Port is required for import
and export cargo, handling instructions must be communicated with
APMTB Shift Manager at least 24 hours before the activities will
take place.
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20.2. OOG REQUIREMENTS:

1. The VESSEL OPERATING AGENT shall inform the Vessel Planning
Department of any OOG import or transhipment containers at least
24 hours before arrival to the port.
2. The Container Operator shall inform the Shift Manager of any OOG
export containers at least 24 hours before arrival to the Port.
3. A container is considered to be OOG when the cargo protrudes
outside the framework of the corner posts of the container.
4. VESSEL OPERATING AGENT or the Container Operator must provide
the measurement in centimetres of the cargo protruding:
i. Over the lifting corner castings: Over height
ii. Outside each side of the container: Over width
iii. Outside the front and the back of the container: Over
length
5. These containers will be handled by special lifting equipment and
stored in a special storage area of the yard.
6. In case the import delivery to the truck or export delivery from the
truck must be made without the container then break-bulk
procedures will be in effect.
7. In case a container cannot be lifted from the ISO corner casts then
the container will be considered as OOG.
8. Undeclared OOG units will be charged according to the average lost
moves for the concerned vessel.
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20.3. DIRECT DELIVERIES.

1. In requested cases (e.g. break-bulk) there will be a possibility to deliver
the container(s) under the quay-crane for direct loading or discharge.
2. For safety reasons this activity will have to comply with APMTB safety
rules and regulations.
3. APMTB needs the following information at least 24 hours before the
arrival of the vessel:
• Number of container(s).
• Requested time of delivery.
• Contents of the container(s).
4. The Berth Co-ordinator will inform the container operator about the
expected time of loading of the container.
5. Three (3) hours before arrival of the vessel at the Port, the requested
direct delivery has to be confirmed by the container operator.
6. Three (3) hours before the agreed time of loading, the container(s) or
the trucks will have to be present at the Port.
7. The truckers involved in the direct delivery must at all times follow
instructions from APMTB operations personnel while involved or waiting
for a direct discharge or loading operation.
8. For discharge operations, liability for the cargo will be transferred to the
Haulage Company form the time when cargo is loaded on the truck
chassis
9. For loading operation, liability of the Haulage Company for the cargo will
cease when cargo is picked up from the truck chassis.
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21. DANGEROUS CARGO.

The requirements set below are for Port operational use over and
above the requirements and procedures as set by the Vessel Operators
and IMO regulations regarding dangerous cargo.
21.1.1. DANGEROUS CARGO MANIFEST.

1. IMO dangerous cargo containers will be stored in the CY
according international standards (IMO) with regard to storage
and segregation.
2. Together with, but separate from, the vessel discharge
instructions, a dangerous cargo manifest must be provided to
the APMTB Operations Department at least 24 hours before
vessel arrival.
3. This manifest must contain the following data for each container
as mentioned on the discharge instruction carrying dangerous
cargo:
4. Per container number/per commodity:
• Discharge port
• The number of packages
• Package type.
• Cargo gross weight.
• Full cargo name (technical).
• IMO class.
• UN number.
• IMDG page number.
• Flash point.
• EMS number.
• MFAG number.
• Emergency contact name.
• Emergency contact telephone number.
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21.1.1.1. IMO CLASS 1 AND 7
1. For IMO class 1 and 7 approval must be obtained from APMTB

before the cargo is shipped to or via APMTB.
2. Full cargo details as per the manifest must be provided to
receive approval and the estimated time the cargo will be
stored on the Port must be given.
3. The Shipping Company is responsible to obtain approval from
the Bahraini authorities as per the rules, regulations and laws
in effect in Bahrain for this cargo.
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22. REEFER CONTAINERS
22.1. YARD STORAGE

1. “Live” reefers will be stored in yard positions connected to the
electric power.
2. Dry Reefers must be provided in a separate list
3. The reefer temperature received in the Reefer Manifest will
determine whether a reefer container needs to be connected to the
power.
4. APMTB will perform the connection and disconnection activities in
the CY.
5. When the service becomes available, APMTB will perform a regular
temperature check as per the VESSEL OPERATING AGENT
requirements.
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22.2. CONNECTING AND DISCONNECTING
1. This is carried out by APMTB staff dedicated to this function.
2. APMTB's objective is to minimize the off power time of

reefers.
22.3. BREAKDOWNS
1. As currently there is no agreement between the CONTAINER

OPERATING AGENTS and APMTB on monitoring/reporting of
reefer containers, until further notice APMTB will only advise
the CONTAINER OPERATING AGENT operations of the
occurrence of breakdowns immediately after such has been
discovered by APMTB for containers malfunctioning on land.
2. For unit malfunctions discovered on board the vessel APMTB

will advise the VESSEL OPERATIONG AGENT
3. Further action will than have to be determined and advised by

VESSEL OPERATING AGENT / CONTAINER OPERATOR,
depending on the situation.
.
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23. CLAIMS
23.1. HANDLING OF CONTAINERS THAT ENTER APMTB

PREMISES IN DAMAGED CONDITION
1. Any visible damage on containers moving through the APMTB Gate
will be identified through registration on the EIR.
2. A duly acknowledged copy of the EIR will be issued the
Haulier/driver.
3. Notification will be forwarded to the Container Operator.
4. It is the VOA duty to check for damages on discharge
5. In case handling of a damaged container requires special gear the
container will be placed in a designated area of the CY. As such, the
container will be considered as ‘OOG’ during all further handling.
6. In case of heavy damages the unit will only be accepted as per
common agreement between APMTB Operations and the Container
Operator.
7. Containers that are found leaking will be handled in best interest of
all parties.
8. The decision process in handling of leaking containers will be
controlled by APMTB.
9. All costs for handling such a container will be borne by the
container operator. The container operator will be responsible for
clean up and securing of cargo for further handling.
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23.2. DAMAGE TO A CONTAINER INCURRED BY APMTB.

1. Only when APMTB is in full control of the operation, if any
negligent container handling by APMTB causes damage to a
container, the container operator has a right to file a claim.
2. In any event, when damage occurs to any container in
possession of APMTB, a Container Damage Report and APMTB
Incident Report will be filled in by Operations Staff.
3. Upon receipt of these reports, the APMTB Claims Coordinator
will check the condition of the container and the severity of the
damage. Site inspection will be carried out and photographs
will be made.
4. The container operator will be notified on the incident no later
than 6 hours after the actual incident occurs.
5. Upon request of the container operator, the container will be
placed in the Inspection Area where a possible survey can be
carried out.
6. Further action, either shipping or re-working, is to be advised
by the container operator.
7. A possible intent to file a claim must be issued by the container
operator no later than 72 hours from the time of occurrence
causing suspected loss / damage. Together with this claims
notification, the following support documents must be filed:
• Bill of Lading
• Commercial Invoice
• Packing List
• Customer Survey Report
• Any other documents required as a result of the
incident.
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23.3. DAMAGE TO A CONTAINER VESSEL INCURRED BY APMTB
1. In the event that vessel damage occurs as a result of negligent

cargo handling by APMTB, the line has a right to submit a claim for
damages.
2. In the event of any incident where damage occurs or is suspected
to have occurred while vessel is being handled by APMTB, the duty
Shift Manager will be informed immediately. No claim will be
accepted without this immediate notification to the Shift Manager
3. The duty Shift Manager will inform the Ships Officer and a joint
‘damage report’ will be made along with photographs.
4. Normal wear and tear of vessel lashing equipment will not be
considered damage.
5. The vessel operator will be notified of the incident no more than 6
hours after the actual incident occurred. All necessary action will be
taken to avoid further damage to the vessel and cargo involved.
6. Notification of intent to file a claim must be issued by the Vessel
operator no more than 72 hours after the notification of the
incident. Together with the claims notification, the following
supporting documents must be issued:
i. Survey Report
ii. Photographs depicting damaged parts taken during
discovery of loss.
iii. Detailed breakdown of parts / fixtures requiring repair or
replacement, accompanied by invoice or quotation.
iv. Vessel disclaimer form
v. Any other documented as required as a result of incident.
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GENERAL CARGO SECTION
24. GENERAL CARGO IMPORT PROCEDURE
24.1. ACCEPTANCE AND DELIVERY OF CARGO IN GENERAL

CARGO YARD
24.1.1. DISCHARGE OF CARGO IN GC YARD
1. Line/Agent will fill Manifest with GC Statistics/Data section 3 days

before vessel arrival
2. Data section distributes copy of manifest to GC section and STC.
3. GC Supervisor allocates yard space and communicates same to GC

personnel involved
4. GC Supervisor issues STC gang order for agents for vessel side and
quay side.
5. Overtime sheet is filled in and signed by agent. Copy is sent to

APMTB Finance for billing. GC Supervisor approves same.
6. Port equipment in terms of Fork lifts, flat beds and cranes is booked
with Equipment Control by GC supervisor
7. GC Supervisor issues permit for agent to gate-in heavy equipment if

the Port does not have the same.
8. GC Supervisor arranges for Health, Security and Safety to supervise

discharge.
9. GC Cargo Controller updates manual register with manifest details.
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10. GC Controller directs STC and keeps tally.
11. GC Controller supervises stacking in yard and records location.
12. GC Controller records tally and actual location in yard in the

Manual Register
13. GC Controller gets the tally signed by Agent’s representative.
14. GC supervisor approves STC tally after comparing same with

port tally.
15. GC supervisor submits a copy to APMTB Finance for effecting

STC payments.
16. Short/damage report is issued to agent.( if any noticed after

operations and comparison of tally with manifest)
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24.1.2. DELIVERY OF CARGO FROM GC YARD
1. Line/Agent will provide APMTB GC Cargo Controller with a release

(Delivery Order)

Customs before the release to the Port is processed. (Bill of Entry)
3. In the case of used cars Consignee/Clearing Agent will ensure that

the cargo is approved for release by Traffic Police before the release
to the Port is processed.
4. Provided with these documents, the GC Controller will issue a pre-

invoice (Gate Permit). Pre-invoice advises handling, storage and
equipment hire charges and STC labour charges if applicable. Same
is approved by GC Supervisor.
5. Port Cashier collects the charges and signs the pre-invoice. (Gate
Permit)
6. GC cargo controller orders for equipment if required and issues

Load Permit.
7. Truck arrives at Main Gate, Port Gate Controller checks for valid DO
and let truck pass through.
8. Truck approaches yard and collects cargo.
9. GC Cargo Controller gets manual register signed by truck driver for

cargo delivered. Load Permit and Gate Permit will act as EIR.
10. APMTB will file copies of all documents. Same will be available on
request.
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11. Truck approaches main gate. Main Gate Gate Controller checks
for validity of Load/Gate Permit and releases truck.
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24.2. DIRECT DELIVERY AND BULK CARGO DELIVERY
1. Prior approval of the General Cargo Manager is necessary for certain

types of Break Bulk and OOG cargo

before vessel arrival.
3. Line/Agent will provide APMTB with a release instruction for import

cargo before the trucking is arranged. (Delivery Order)

customs before the release to the Port is processed. (Bill of Entry)
5. Provided with these documents, the GC Controller will issue a pre-

invoice (Gate Permit). Pre-invoice advices handling, storage and
6. Port Cashier collects the charges and signs the pre-invoice. (Gate
Permit). Copy of same is sent to Main Gate Gate Controller. Direct
Delivery operation will be initiated only after collection of charges as
per the pre-invoice.
7. GC Controller keeps copies of pre invoice, BE and DO
8. Truck arrives at Main Gate, Port Gate Controller checks for valid DO
and lets truck pass through. APMTB will file copies of all documents.
Same will be available on request.
9. Truck approaches vessel and collects cargo.
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10. GC Cargo Controller keeps tally and gets manual register signed
by truck driver for cargo delivered. Load Permit and Gate Permit will
act as EIR.
11. Truck must approach Customs and get approval of tally
12. Once Customs has approved tally, trucker approaches Cargo

Controller to be issued with a Load Permit.
13. Truck approaches main gate. Main Gate Controller checks for
validity of Load Permit and notes Marks and Numbers of packages
on the truck from the Gate Pass.
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24.3. DIRECT DELIVERY FROM VESSEL TO BARGE
For this special case same procedures apply as in Direct Delivery (B.2).
Only difference is that cargo moves directly from vessel to barge.
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24.4. DISCHARGE AND DELIVERY OF CARS
24.4.1. DISCHARGE OF CARS

before vessel arrival
2. Data section distributes copy of manifest to GC section and STC.
3. GC-Cars section updates manual register.
4. GC Supervisor allocates yard space.
5. GC Supervisor orders drivers and vehicles with Equipment Control.

The formula used will be 25 cars per hour per driver.
6. GC Supervisor issues STC gang order for agents.
7. Agent’s drivers, drive cars from vessel to quay side.
8. GC Controller directs cars to temporary parking on the quay.
9. GC Controller directs port drivers to drive cars to specific yard

locations.
10. Port drivers drive cars to yard and park as per instructions from
Yard Controller.
11. Pick-up gets drivers back to the quay side.
12. Yard Controller inspects cars for damages. Issues damage/short

landed report.
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13. Yard Controller checks, locks and collects the keys in bags and
keeps tally.
14. Yard Controller compares tally with agents and ensure they
match. Then enters manual register and APMTB system with
location and actual tally.
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24.4.2. DELIVERY OF CARS
1. Line/Agent will provide APMTB GC Cargo Controller with a release

(Delivery Order)

customs before the release to the Port is processed. (Bill of Entry)
3. In the case of used cars Consignee/Clearing Agent will ensure that

the cargo is approved for release by Traffic Police before the release
to the Port is processed.
4. Consignee approaches Car Section and takes bag of keys related to

the shipment he wants to clear.
5. Consignee signs manual register for the total no. of keys taken.
6. Consignee goes to the yard and selects the cars he wants to take
under the supervision of the Yard Controller
7. Consignee returns the remaining keys and signs the register for the
same.
8. The keys for the cars to be taken out are kept aside. GC Cargo
Controller counts keys in the bag and ensures all the keys are
returned.
9. Provided with DO and BE, the GC Cargo Controller will issue a pre-
invoice (Gate Permit). Pre-invoice advices handling, storage and
10. Port Cashier collects the charges and signs the pre-invoice.
(Gate Permit).
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11. GC Controller collects copy of pre-invoice/DO/BE and traffic

approvals and files the same.
12. GC Controller inspects cars being taken and ensures chassis no.
matches with that on the BE. Issues Load Permit.
13. Consignee drives cars to main gate individually or by Trailer.
14. Main Gate Controller checks validity of Gate Permit( pre-invoice)

and Load permits and releases cargo.
When Consignee intends to clear shipments in part, in these

cases handling for all cargo under the B/L is collected and storage
is independently collected each time the cargo is cleared.
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25. ATTACHMENT A:
25.1. DEADLINE OVERVIEW
Planning Deparment:
• Vessel profile to be received by APMTB no later than 7 days before first

vessel ETA
• Following information shall be received by APMTB Planning Department
no later than 24 hours before vessel ETA:
- BAPLIE
- STOWAGE INSTRUCTIONS
- DISCHARGE INSTRUCTIONS
- EMPTY NOMINATION
Cargo Control Department:
• The Loading List process for full containers will be initiated 24 hours
before vessel ETA. The VESSEL OPERATING AGENT will check the
Loading List and, need be, send written request for changes.
• The Loading List shall be finalised no later than 22 hours before vessel
ETA
• VPR to be sent within one working day hours from vessel departure
and shall be confirmed by the VESSEL OPERATING AGENT within 24
hours from its receipt
Gate Department:
• Local export boxes shall be updated in the Port system within 24 hours
before vessel ETA
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26. ATTACHMENT B:
26.1. COMMUNICATION
APMT Bahrain General Address:
APM TERMINALS BAHRAIN

P.O.Box 50490,
Hidd,
Kingdom of Bahrain
Tel: + 973 17365550

Fax: + 973 17728253
Websites: www.minasalman.com
www.apmterminals.com
General Management:
Mr Jorgen Madsen Managing Director

+973 17365500
bahapmtmngsec@apmterminals.com
Mr Dennis F. Jakobsen Project Management

+973 17365500
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bahapmtprjmng@apmterminals.com
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Sales and Marketing General Manager
Mr Iain Rawlison
+973 17365556
+973 36065556
Fax: +973 17728253
bahapmtcommng@apmterminals.com
General Manager Operations:
Capt. Jedrzej Mierzewski:

+973 17365599
+973 36065599
Fax: +973 17728253
bahapmtopsmng@apmterminals.com
Health, Safety and Security Manager
Mr Ahmed Hussain:
+973
+973
Fax: +973
bahapmthssemng@apmterminals.com
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Harbour Master
Mr Adel Almaskati:
+973
+973
Fax: +973
bahapmthbmng@apmterminals.com
Vessel, Gate and Yard Operations:
Shift Managers: For all general operations inquiries, 24 hours

operational management coverage, inquiries
on vessel operations, yard operations.
Mr P.R Shetty
Mr Kuruvilla Xavier
Mr Juan Luis Cabrera
+973
+973
Fax: +973
bahapmtops@apmterminals.com
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Berth Co-Ordinator: Vessel berthing appointments and special

cargo operations, cargo deadlines, claims
Mr XXXXXXX:
+973
+973
Fax: +973
bahapmtplnbc@apmterminals.com
Gate Superintendent: All Gate and ITT

inquiries.
Mr XXXXXXX:
+973
+973
Fax: +973
bahapmtgate@apmterminals.com
Duty Gate: 24 hours coverage of Gate and ITT

operations, pre-arrival instructions and intra
Port transport instructions.
+973
+973
Fax: +973
bahapmtgate@apmterminals.com
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Vessel and yard planning:
Planning Manager: For all general vessel and yard planning

inquiries
Mr Anas Al Muhaisen:
+973
+973
Fax: +973
bahapmtplnmng@apmterminals.com
Duty planners: 24 hours planning coverage.
+973
+973
Fax: +973
bahapmtpln@apmterminals.com
GENERAL CARGO Operations:
GC Superintendent: All general communication on General Cargo

issues
Mr XXXXXXX:
+973
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+973
Fax: +973
bahapmtopsgct@apmterminals.com
Billing:
Finance Manager: For general inquiries on invoices and billing

matters
Mr Harry Macewan
+973 17365511
+973 36065511
Fax: +973 17728253
bahapmtfinacc@apmterminals.com
Billing Issues: For detailed information on invoices, invoices

supporting documents,
Mr Mohammed Al Mahdi
+973
+973
Fax: +973 17728253
mja047@apmterminals.com
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Cashiering Issues
Ms Alya Al Jishi
+973 17365514
Fax: +973 17728253
ama165@apmterminals.com
Mr Jaffar Mirza Al Shaik
+973
Fax: +973 17728253
jma161@apmterminals.com
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27. ATTACHMENT C:
27.1. FORMS LIST
1. BERTH PLAN
2. GATE IN FULL ACCEPATNCE LETTER DETAILS
3. EIR GATE REPORT
4. VESSEL DISCLAIMER FORM
5. GENERAL CARGO DAMAGE REPORT
6. DISCHARGE LIST (CURRENT FORMAT)
7. LOAD LIST (CURRENT FORMAT)
8. IMO DISCHARGE LIST
9. IMO LOAD LIST
10. REEFER DISCHARGE LIST
11. REEFER LOAD LIST
12. OOG DISCHARGE LIST
13. OOG LOAD LIST
14. EMPTY RECAP FOR LOADING
- 107 -

Port User Manual Bahrain

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MINA SALMAN

PORT USER MANUAL

Subject OPERATIONS MANUAL

1. GENERAL PURPOSE ........................................................................................................................... 5

Subject OPERATIONS MANUAL

11.4. containers movement to/from warehouses :.......................................................... 45

Subject OPERATIONS MANUAL

20.3. DIRECT DELIVERIES. ............................................................................................................ 79

Subject OPERATIONS MANUAL

The purpose of this document is to reflect what has been agreed

The contents of this document are not static. Procedures will be

<Endorsement VESSEL OPERATING AGENT OPS GM>

<Endorsement APMTB Ops. GM>

Subject OPERATIONS MANUAL

Subject OPERATIONS MANUAL

3. MINA SALMAN GENERAL ISSUES

3.1. SAFETY AND SECURITY GENERAL

• APMTB controls access of all vehicles and persons to the Port.

• Only vehicles and persons involved in business related to the

• Access permits can be obtained from the APMTB Health, Safety

• Trucks delivering containers to APMTB will not be allowed to

• All external truck drivers must adhere to the safety rules.

• While in the APMTB operational area all persons are to observe

Subject OPERATIONS MANUAL

• Wearing a hard hat is mandatory in designated areas.

• Operational Heavy Equipment traffic always has the right of way

• Maximum allowed speed inside the Port area is 40 km/hour.

• Maximum allowed speed outside main roads is 30 km/hour

• APMTB HSSE performs an exit validation for cargo at the Main

Subject OPERATIONS MANUAL

3.2. SAFETY AND SECURITY: PPE, LIFTING GEAR, VEHICLES

Personal Protection Equipment (PPE):

1) Standard PPE for every port user is:

2a) Regular uses of the Port are:

- Staff of APM Terminals Bahrain and Svitzer Wijsmuller

5) In all zones of operation full PPE must be used.

5a) Zones of operation are:

Subject OPERATIONS MANUAL

- Break bulk terminal

6) Visitors to office buildings where the person is exiting the vehicle to

7) APM Terminals Bahrain as operating company have the moral and

Individuals not wearing PPE inside operational zones will be escorted

Subject OPERATIONS MANUAL

Lifting Gear (LG):

1) APM Terminals Bahrain's "Lifting & Rigging - Safe Use, Maintenance

2) All companies and individuals operating in the Port must comply

2a) Companies and individuals are:

- APM Terminals Bahrain/ Svitzer Wijsmuller

3) The Regulations are to be complied with in all zone of operation.

3a) Zones of operation are:

4) APM Terminals Bahrain as operating company have the moral and

Non-compliant operation may/will? be stopped and only resumed when

5) APM Terminals Bahrain will conduct safety inspections to all

Subject OPERATIONS MANUAL

Vehicle/ Trafic Regulations:

1a) The Regulations are:

- All drivers, and allowed passengers, must use seat belts

2a) Companies and individuals are:

- Staff of APM Terminals Bahrain and Svitzer Wijsmuller

3) The vehicle/Traffic Regulations are to be complied with in all zones

3a) Zones of the Port are:

Subject OPERATIONS MANUAL