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Production Order in SAP: CO01,

MD16, CO02, CO15


A production order defines which material is to be processed, at
which location, and at what time and how much quantity is
required. It also defines which components and sequence of
operations are to be used and how the order costs are to be
settled.

 Planned orders are results of running MRP. Shortages of


materials that are set to internal procurement will create
planned orders, which can be converted into production
orders. Production orders are "hard copies"; they cannot be
adjusted by an MRP run anymore.

 BOM and routing data of the materials are copied into the
production order which determines the list of components
and operational data in the order.

 Planned Costs also gets updated in the production order via


component price and routing activity price.

 You can run an availability check on production orders which


determines any missing components in the order so that you
can bring that missing component for the order execution at
shop floor.

 You can print the production order for shop floor which
indicates the list of components to be consumed and what
kind of operations to be performed in sequence at the work
center.

 After you have physically produced the material, you can


declare the production through order confirmation which
updates the activities cost such as machine running price,
labor price on the order.

 You can decide to automatically do the backflush


(consumption) of components during order confirmation
according to the BOM. The consumption will reduce the
inventory of components and it is carried out with
movement type 261 in SAP.
 You can also post goods receipt of the material automatically
during order confirmation. Goods receipt would increase the
inventory of the material, and it is carried out with
movement type 101 in SAP.

 After Order Confirmation, all the cost such as the cost of


components and activity cost will be debited on the order,
and once you post goods receipt, costs will be credited on
the order.

 Once, production order is fully confirmed and delivered, or


business has decided not to execute that order, then it
needs to be technically closed which means order will no
longer be considered in MRP run and will be deleted from
stock/requirement list. Order reservation on components will
also be deleted.

In this tutorial- you will learn

 How to Create and release Production Order


 How to Create Production Order by converting planned order

 How to Change production Order

 How to confirm production order

 How to TECO (technically complete) production order

How to Create and release Production


Order
Production Order creation is required to produce the material and
consume the components which are used, and it also specifies the
sequence of operations to be performed at the work center.

The release of order signifies that the order is ready to be


executed at the shop floor. You can do an automatic release of
order also during creation mode by using relevant production
scheduling profile in the material master with auto release
indicator set.

Step 1) From SAP Easy access screen open transaction CO01


1. Enter the material code for which production order needs to
be created.

2. Enter Plant Code.

After filling in all the fields, click or press Enter to go to the next
screen.

Step 2) In this Screen

1. Input the order quantity.

2. Select the option"current date" in scheduling sub-screen.


After filling the entire fields press click to confirm, the system
will then copy BOM and Routing data in the order.

Step 3) In the same screen,

1. Click to release the order. The following message will


appear in the bottom left corner: .

2. Click to check material availability. The system will


show the message regarding the availability of components.

Note: You can also decide not to release the order if there are
missing parts found in availability checks.
Click button to save, the following message will show in the
bottom left corner: .

How to Create Production Order by


converting Planned Order
Planned orders are the result of MRP run and should be converted
to production order for further execution process.

You cannot directly declare production using planned orders and,


therefore, it needs to be converted to Production Order.

Once, planned order is converted to production order, planned


order gets deleted from the system and is no longer available to
be considered in MRP (Material Requirement Planning).

Step 1) From SAP Easy access screen open transaction MD16

1. Select radio button "MRP controller" from the list, which is a


group of materials.

2. Press right mark sign on top or press enter from your


keyboard.
The system will show the screen as below.

Step 2) In this screen, we will fetch the planned orders based on


MRP controller and selection dates.

1. Enter plant code.

2. Enter MRP controller

3. Enter end selection date till all planned orders will be


extracted.

Click right mark sign from the bottom or enter from the keyboard
to move to the next screen.

Step 3)In this screen,


1. Select the grid for which you want to convert the planned
orders

2. Press "convert to production order" button for the


conversion.

Production orders will be created after conversion of planned


orders.

How to Change production Order


You might require to change production order incase if your
business wants to change some planning quantity or if
BOM/Routing has been changed after the order has already been
created.

Step 1) From SAP Easy access screen open transaction CO02

1. Enter production order number which you want to modify.


In the same window you can see "Display Overview" button is
selected, it is selected by default.

After filling in all the fields, click to go to the next screen.

Step 2) In this screen, the order will be modified.

1. Change the Order quantity to 9000 or whatever your


requirement is as shown below.
After finishing all modifications, click button to save the order.
The system will show a message like Order number saved
6600000887 at the lower left corner.

How to confirm production order


Step 1) From SAP Easy access screen open transaction CO15,
three activities occur at the same time with confirmation.

1. Generate confirmation document

2. Consume raw materials or semi-finished goods

3. Good receipt of finished goods or semi-finished goods

1. Enter Production order number


After filling in all the fields, click to go to the next screen

Step 2) In this screen, we will enter the actual yield quantity to


be confirmed.

1. Enter the yield quantity which is the produced quantity you


want to declare

2. Press Goods Movement button at the top to check the


automatic goods movement happening along with
confirmation

Step 3) In this screen, you will see the goods receipt of parent
material and goods issue of components.
If the control key of the last operation in the order specifies
automatic goods receipt, the system automatically posts the
produced material to unrestricted stock.

Automatic goods receipt can also be activated by the production


scheduling profile in the material masterwork scheduling view.

If you confirm an order with components that have the


Backflushing indicator set in the material master MRP1 view, the
system automatically posts a goods issue (GI) for these
components.

1. Auto Goods receipt (GR), production of material carried out


using movement type 101.

2. Auto Goods issue (GI), consumption of components carried


out using movement type 261.

Click button to save.

The system will show a message like


at the lower left corner, to hint
how many goods movement are posted successfully or failure.

Failed goods movements due to a deficit of stock for consumption


are reprocessed manually.

How to TECO (technically complete)


production order
Technical completion of the order is required when production
order is either fully delivered, or it is not to be processed further
at shop floor.

After technical completion order status changes to TECO, no


further goods movement can be done against the order.

Order is no longer available in MRP run and gets deleted from


stock/requirement list.

The controlling department can then carry out the variance


calculation on the production Order after TECO status.

Step 1) From SAP easy access, open transaction CO02

1. Enter the order number which you want to TECO.

Click to next screen after filling all fields,

Step 2) In this screen, we will see how to place production order


to TECO status,

1. Click in menu Function-> Restrict processing ->complete


technically System will show message in status- TECO
2. System will show message in status- TECO

Troubleshooting

 BOM and Routing must exist before creation of production


order else it will not be copied into the production order and
can cause issues in planned costs updation and consumption
of components during confirmation process thereby
impacting the inventory of the components.

 Production order must be released before doing order


confirmation as the released status of the order allows
confirmation to happen.

 If you receive any Accounting error during goods movement


in the confirmation process, then ensure the right valuation
class is set in the material master Accounting view or
contact Finance team.

 Ensure that standard cost for the material is updated to


avoid any costing related errors such as activity price
missing etc. during production order confirmation.

 If some goods movement gets failed during confirmation


process due to the stock deficit, then you should process
them separately once components are brought to stock.