Safety Compliance Audit(SAFCA)

COMPONENT NO.1 : DOCUMENT VERIFICATION

(DECEMBER 2014)

ELEMENT DESCRIPTIONS DOCUMENT TO BE INVESTIGATED / OBSERVATION

1 Safety and Health Policy

i. TNB/TNBT Policy visibly displayed.

ii. Contractors Policy signed, dated and visibly displayed.

iii. Employees have been briefed and familiar with policy.

Contractor policy reviewed periodically/when required (eg.

iv.
Changes of Top Management etc)

2 Designated Responsible for Safety and Health (Contractor)

Designation of senior management (CEO,MD,GM) responsible

for safety.
i.
(duties & responsibilities of safety management at site clearly
stated in Project Safety Manual)
Designation of Managers / Engineers / Site supervisor
ii. responsible for safety. (duties & responsibilities of safety
management at site clearly stated in Project Safety Manual)
Registration of Projects, Workers, Machineries and Project
3
Insurance

i Project registration with DOSH and CIDB

Name list of all site workers and identify the skilled/unskilled

ii workers including CIDB and NTSP Registration number and
validity

Machinery must have valid certificate of fitness in the form of

iii.
PMT or PMA number issued by DOSH

iv Project insurance is valid and available at project site office

4 Permits to Work (PTW)

i. List of areas / jobs identified where permits required

Valid permits used where required & available at site (copy at

ii.
site office)

iii. Permits signed by responsible person (AP/CP/ESE/CE)

ELEMENT DESCRIPTIONS DOCUMENT TO BE INVESTIGATED / OBSERVATION

5 Joint Safety and Health Committees

Written appointment and acceptance by Chairman (CE/RM to

i.
sign appointment letter).

Written appointment and acceptance by members (Chairman to

ii.
sign appointment letter).

Meeting attended by appointed members and attendance more

iii.
than 50%

iv. Meeting conducted once in 3 months.

v. Minutes ready in two weeks for circulation.

Issue pertaining to Safety & Health e.g non conformance to

contract/act/regulation, inspection/audit outcome,
vi. NCR/NOI/NOP, safety incidents, safety programs, HIRADC
and etc are discussed in depth and followed up for improvement
.
Detailing action to be taken and responsibility for the action and
vii. evidence of action taken to improve. (Refer Minutes of
Meeting)

viii. Minutes prepared by Secretary and endorsed by Chairman.

6 Site Safety and Health Committee

Written appointment and acceptance by Chairman (Top

i.
Management to sign appointment letter).

Written appointment and acceptance by member. (Chairman to

i.
sign appointment letter).

Meeting attended by appointed members and attendance more

ii.
than 50% (Lead and chaired by Contractor's Project Manager)

iii. Meeting conducted monthly

iv. Minutes ready in two weeks for circulation.

Issue pertaining to Safety & Health e.g non conformance to

contract/act/regulation, inspection/audit outcome,
v. NCR/NOI/NOP, safety incidents, safety programs, HIRADC ,
security report and etc are discussed in depth and followed up
for improvement.

Evidence of action taken to improve required in meeting are

vi
available and kept at site

vii Minutes prepared by Secretary and endorsed by Chairman.

viii. Safety committee understand their roles and responsibilities

ELEMENT DESCRIPTIONS DOCUMENT TO BE INVESTIGATED / OBSERVATION
7 Safety and Health Officer (SHO)

Written appointment and acceptance by Safety and Health

i.
Officer and Registered SHO with valid Green Book

ii. Duties and Responsibilities defined

iii. Fulltime SHO at project site and one project per SHO

iv. Safety tool box talk conducted daily

8 Site Safety Supervisor (SSS)

Written appointment and acceptance by full-time Site Safety
Supervisor and acceptance for contracts as required in the
i.
contract (Registered SSS-Yellow Book ) evidence available and
record kept at site office

ii. Duties and Responsibilities defined

iii. Fulltime SSS at project site and one project per SSS

iv. Safety tool box talk conducted daily

ELEMENT DESCRIPTIONS DOCUMENT TO BE INVESTIGATED / OBSERVATION
9 Method Statement (MS) & Safe Work Procedure (SWP)

SUBSTATION
MS provided is complete and comprehensive to cover all work
activities under the scope of project and shall be endorsed by the
i.
Competent Engineer ( Live Apparatus ) / Contractor's Project
Manager ( Dead Apparatus )

MS prepared shall be reflected to the actual activities at site and

ii.
site condition

iii. SWP developed according to Method Statement

TRANSMISSION LINE / GAS INSULATED LINES (GIL)

MS provided is complete and comprehensive to cover all work

activities under the scope of project and shall be endorsed by the
i.
Competent Engineer ( Live Apparatus ) / Contractor's Project
Manager ( Dead Apparatus )

MS prepared shall be reflected to the actual activities at site and

ii.
site condition

iii. SWP developed according to Method Statement

UNDERGROUND / SUBMARINE CABLE

MS provided is complete and comprehensive to cover all work
activities under the scope of project and shall be endorsed by the
i.
Competent Engineer ( Live Apparatus ) / Contractor's Project
Manager ( Dead Apparatus )

MS prepared shall be reflected to the actual activities at site and

ii.
site condition

iii. SWP developed according to Method Statement

Hazard Identification Risk Assessment and Determining

10
Control (HIRADC)

i. HIRADC established according to DOSH guideline.

HIRADC developed is complete to cover Occupational Safety

ii. & Health (OSH) hazards at each work place and each activity
related to the scope of work of the project.

iii. HIRADC endorsed by Site Safety Committee chairman

HIRADC is reviewed and updated accordingly e.g if any

iv.
incidents occurs, change in MS or change of site

v. Developed Risk Action Plan for medium / high risk activities

ELEMENT DESCRIPTIONS DOCUMENT TO BE INVESTIGATED / OBSERVATION

11 Evaluation of Compliance : Legal & Other Requirements

Evaluation of legal requirement i.e OSHA 1994 and FMA with

i
their regulations carried out

Evaluation of Compliance for OSH Requirement For Contractor

ii
is carried out

12 OSH Program for project

Endorsed OSH program by Contractor's Project Manager

i
available, updated and reviewed e.g gantt chart.

13 Personal Protective Equipment (PPE)

Issuance, acceptance with commitment and maintenance of

i.
standard PPE.

PPE inspection by SHO/Supervisors (at least once in every three

ii.
months).

iii. Updated record of equipment issued.

iv. Availaibility of training record usage of PPE by SHO/SSS

14 Safety Communication

MS, SWP, HIRADC, MSDS, ERP is communicated to and

i.
understood by committee members.

MS, SWP, HIRADC, MSDS, ERP is communicated to Crane

ii
Operator / Skylift

MS, SWP, HIRADC, MSDS, ERP is communicated to Piling

iii.
Operator

iv. Safety briefing given to Third Party (Visitors, Auditors,etc)

Tool Box Talk conducted on daily basis by site supervisor /

v.
SHO / Site Safety Supervisor (SSS)

Tool Box Talk conducted by Project manager or Project

vi
Engineer Quaterly

Tool Box Talk topic shall cover the work scope of the day and
vii its related MS, HIRADC, MSDS, SWP, PPE and tools /
equipment and current OSH issues (redundant with item ii & iii)

Toolbox talk shall be conducted by Competent Person for high

viii. risk activity i.e.: WAH, Electrical hazard (ESE / CE), Confined
space

ix Safety monthly report submitted and record kept at site office

ELEMENT DESCRIPTIONS DOCUMENT TO BE INVESTIGATED / OBSERVATION
15 Emergency Response Plan and Team

Emergency Response Team structure updated and appointed

i.
(fulltime at site).

Important telephone numbers (e.g fire station, hospital/clinic,

ii. police, DOSH, EC) and names of responsible persons
documented.

Evacuation drill conducted periodicaly according to major

iii.
stages of work and report/attendance recorded.

ERT members trained to take control and understand their roles

iv.
& responsibilities.

v. Escape route layout to be identified and displayed.

16 First Aid Facilities

Adequate facilities provided as per FMA (Safety Health &

i. Welfare Regulation), Forth Schedule guideline and properly
registered.

ii. Monthly inspection and usage records updated using checklist.

iii. Qualified first aider (Contractor) appointed & known by worker.

iv. Awareness program provided to staff/workers.

17 Fire Extinguishing Equipment

i. Fire extinguishing equipment register available

ii Inspection record of Fire Extinguishing Equipments available

18 Safety Training

Safety training for PM and PE (e.g. construction safety,

i.
HIRADC, Safety Committee) by SHO/other qualified trainer.

Safety training for site supervisor other than CIDB & NTSP
ii.
(e.g. HIRADC, ERP, ERT, WAH, etc ).

iii. CIDB & NTSP training for all site workers

iv. Safety Induction conducted for all workers by SHO/SSS

ELEMENT DESCRIPTIONS DOCUMENT TO BE INVESTIGATED / OBSERVATION
19 General Document Requirement

Safety manual available and updated according to actual work

i.
condition at site

Masterlist of documentation available with latest revision

ii number. Obselete/previous documents to be retained & labelled
superceded.

20 Working at Height

Working at height training for linesman by certified traning

i.
provider (OHL Project)

SHO/SSS to conduct training/awareness & inspection on usage

ii.
of harness before start work

21 Ladders

i. Safe work procedures available & communicated

ii. Register of ladder (approved type & standard) available

iii. Routine ladder inspection record available

22 Scaffolding

Competent scaffolder appointed for above 3 meters (certificate

i.
& appointment letter available)

Regular inspections (requirement : weekly and after exposure to

ii. poor weather condition) of the scaffolding and record kept at
site office.

Scaffolding erection designed by Professional Engineer

iii.
(tube>40m height, frame type>15m)

Scaffolding erection designed by Competent scaffolder (frame

iv.
type from 3m to 15m).

23 Cranes, Hoist and Piling Equipment

All lifting gears and lifts are identified and list of register and
i. checklist available. (cranes, jacks, wire or chain slings, steel
chain blocks, derrick, gin-pole, winch, pulley).

ii. All cranes shall be operated by competent operator.

Inspections carried out and recorded including PMA, hook

iii.
measurement and safety latches availability.

iv. Record of daily inspection of Piling Inspection

ELEMENT DESCRIPTIONS DOCUMENT TO BE INVESTIGATED / OBSERVATION
24 Premises And Building

Provide approved Master layout plan for site construction area

i. (Site Office, Guard House, Toilet, Rest Area, Store, bin, scrap
area location etc).

Location of Fire Extinguisher, First Aid facility & Assembly

ii.
Point indicated in layout

25 Hygiene Facilities

Approval letter from Asset Maintenance Office allowing use of

i.
existing toilet at project site (PMU/store/site office).

26 Construction Site Store Requirement

List of equipment / tools / materials available, displayed and

i.
updated.

Store Master Layout Plan must made available, displayed and

ii.
updated.

27 Scrap and Removal System

Regular, controlled removal of non-hazardous scrap item

i.
(planned and actual)

ii. Evidence of waste disposal at designated place (e.g receipt, etc)

Hazardous schedule waste according to DOE requirement

iii.
(EQA)

28 Portable Electrical Equipment

All portable equipment identified, checked and register kept

i. (Main/Sub Contractor). e.g. Drilling machine and grinding
machine

29 Hazardous Substances Control

Chemical register list of all substances with MSDS is available

i. in record (guideline for the preparation of chemical register in
DOSH website)

30 Excavation and Trenching

Permit/Approval obtained from local authority & from TNB

i.
(if inside substation)

ii. Utility mapping done and report available (if applicable)

Shoring and bracing drawing/design available and approved by

iii.
Profesional Engineers for depth exceeding 4 meters.

iv. Contractor's Excavation and Trenching checklist completed.

ELEMENT DESCRIPTIONS DOCUMENT TO BE INVESTIGATED / OBSERVATION
31 Backstay (Overhead line)

i. Approved backstay design are available.

ii Inspection carry out by using contractor's backstay checklist

32 Dismantling and Demolition

i. Permit / Approval obtained if applicable. (PTW available)

ii. Contractor's Demolition / Dismantling checklist completed

33 Traffic Safety

Traffic Safety guideline as per JKR arahan teknik (jalan) 2C/85

i.
(Temporary Signs and Work Zones Control) are available

Approval obtained from relevant authority for Highway/

ii
railway track/ river crossing (e.g cable bridge).

34 Security System

Validity of licensed security company hired with armed guards

i.
(if applicable upon delivery of electrical equipment.)

ii. Security staff reporting insecure conditions.

ELEMENT DESCRIPTIONS DOCUMENT TO BE INVESTIGATED / OBSERVATION
Incident (Near Miss) & Accident (Occupational Injury,
Dangerous Occurrence, Occupational Poisoning,
35
Occupational Diseases) Notification Reporting and
Investigation

i. Incident Reporting System including procedure and flowchart

Incident reported and recorded as required by legislation and

ii.
regulations - (NADOPOD).

All accidents reported to TNB and local authorities (DOSH, EC,

iii.
Police etc)

Major accident notified within 24 hours to DOSH, EC (if

iv.
required), TNB

Safety committee conducted accident meeting within 7 days

v.
after accident.

vi. Investigation team appointed

Detail investigation by designated investigator (Contractor)

vii.
within one week

viii. Causes identified.

ix. Effective recommendations.

Corrective action taken, implemented effectively, verified,

x.
evidence recorded

xi. Records shall be kept at site office for referrence.

xii. All incident discussed in the safety committee meeting

36 Incident Statistics

i. Progressive statistical data - monthly

Graphical display of statistical data and incidents/

ii.
accidents/near miss on notice board.

iii. Analysis of incident (type of accidents / injuries)

ELEMENT DESCRIPTIONS DOCUMENT TO BE INVESTIGATED / OBSERVATION
37 Weekly Safety Inspection (Contractor)
Safety & Health Officer

Weekly inspections of work areas using a checklist for reporting

i.
back

ii. Safety Memo issued (if required)

To ensure action taken on all Safety Memo/NCR/NOI issued at

iii.
site and close on time.

Site Safety Supervisor (SSS)

Weekly inspections of work areas using a checklist for reporting

i.
back.

ii. Safety Memo issued (if required)

To ensure action taken on all Safety Memo/NCR/NOI issued at

iii.
site and close on time.

Site Supervisor (Contractor)

Checklist shall be used prior to commence of any activities. Eg

i.
excavation, etc (Quality & Safety Aspect)

38 Management Self Audit

i. Audited by Contractor's Top Management at least once

i) Reports available.

ii) Non compliance indentified and Follow-up action taken.

Audited by Contractor's Project Manager at least once every 3

ii.
months

i) Reports available.

ii) Non compliance indentified and Follow-up action taken.

Audited by Contractor's Project Engineer at least once every

iii.
month

i) Reports available.

ii) Non compliance indentified and Follow-up action taken.

 Safety Compliance Audit(SAFCA)
COMPONENT NO.2 : SITE INSPECTION
(DECEMBER 2014)

ELEMENT DESCRIPTIONS SITE TO BE INVESTIGATED / OBSERVATION

1 Management Commitment

Attendance of Contractor's Project Manager / Project Engineer

i.
to SAFCA session.

Involvement and commitment of PM / PE (Contractor) in OSH

ii.
management during project execution

2 Safety Performance Grading Board

i. Available at project site (statistic updated)

ii. Installation according to specification

3 Workers Registration / Competency

i. Validity of the worker's CIDB, NTSP.

4 Safety Corner

A designated system (room/area/cabinet/compartment) for

i.
control of safety reference documents.

Safety Manual, Acts and Regulations, Guidelines, Safety

ii. monthly Report, Visitor Logbook for DOSH provided at Safety
Corner for reference.

5 Environmental Pollution

To identified whether pollution problem exists and dealt

with:
i. Air (ie. Open burning)

ii. Ground (ie. Oil spillage)

iii. Water (ie. Oil / Chemical spillage)

iv. No stagnant water allowed. (to avoid dengue)

6 Fencing and Hoarding

Fencing or Hoarding erected where required and must be in

i.
good condition.

ii. Made of suitable material with adequate strength.

ELEMENT DESCRIPTIONS SITE TO BE INVESTIGATED / OBSERVATION
7 Head Protection

i. Where required identified.

ii. Provided and worn where necessary, including for visitors.

iii. Approved type/standard. By SIRIM or Other autorities

iv. Condition of Safety Helmet

8 Eye / Face Protection

i. Where required identified.

ii. Eye / face protection provided and worn where necessary.

iii. Approved type/standard. By SIRIM or Other autorities

iv. Condition of face mask

9 Foot Protection

i. Where required identified.

Suitable safety footwear provided and worn including for

ii.
visitors.

iii. Approved type/standard. By SIRIM or Other autorities

iv. Condition of safety shoe

10 Hearing Protection

i. Where required identified.

ii. Hearing protection provided and worn where necessary

iii. Approved type/standard. By SIRIM or Other autorities

iv. Condition of ear plug/muff

ELEMENT DESCRIPTIONS SITE TO BE INVESTIGATED / OBSERVATION
11 Hand Protection

i. Where required identified.

ii. Suitable hand glove provided and worn.

iii. Condition of glove

12 Full body harness / Half body harness

i. Where required identified.

Complete set Full body harness with double lanyard

ii. provided and worn where necessary

iii. Approved type/standard. By SIRIM or Other autorities

iv. Condition of Full body harness with double lanyard

13 Safety Communication

Comunication devices used at site in good condition (e.g.

i.
walkie-talkie/cellphone, loud hailer, whistle, siren, air horn)

14 Emergency Response Plan and Team

Important telephone numbers (e.g fire station, hospital / clinic,
police, DOSH) and names of responsible persons to be
i.
displayed at site office or easily available to the personnel at
site.

ii. Assembly point for emergency established & marked.

Escape route displayed. (Direction indicated with arrows for

iii
substation or large working compound)

Proper Emergency Alert System (EAS) available.(e.g. siren,

iv
bell, loudhailer, whistle) and are in good working condition.

v. Employees familiar with the sound of alarm.

15 First-aid facilities

i. Available and maintain at site office & store

Available and maintain at site (portable) for overhead line &

ii.
underground cable project
ELEMENT DESCRIPTIONS SITE TO BE INVESTIGATED / OBSERVATION
16 Fire Extinguishing Equipment

Adequate number of correct types of fire extinguishing

i.
equipment.

ii. Equipment correctly located and uniformly marked.

iii. Equipment unobstructed

iv. Validity and condition of equipment maintained

17 Safety Posters, Notices and Signages

Standard signages posted where required - in good condition

i.
according to the Malaysian Standard

Adequate warning notices available with appropriate colour

ii.
coding - e.g. live apparatus, falling objects, danger, etc.

Posters displayed at specific / strategic location e.g CPR poster,

iii.
ergonomic etc.

iv. Adequate safety signages provided

18 Ventilation

Exhaust fan or other appropriate air circulation provided in

i.
hazardous store and maintained.

ii. Air-conditioner provided in site office and maintained

Mechanical ventilation (blower, fan) provided for confine space

iii. with warning system in case of failure. Ventilation usage noted
on the entry permit.

19 Working at Height

Fall protection where necessary e.g. guard rail, toe-board, safety

i. net, blanket, double lanyard with energy/shock absorber, safety
line etc.

20 Ladders

i. Standard, Non-conductive ladder used for LIVE area.

Condition of ladders of standard type. (Stable, Adequate

ii.
strength etc)
ELEMENT DESCRIPTIONS SITE TO BE INVESTIGATED / OBSERVATION
21 Scaffolding

Working platform to be installed according to BOWEC

i.
Regulation No.86

Adequate and Standard Tagging for Scaffoldings above 3 meters

ii.
(Red, Yellow or Green)

iii. Installation of scaffolding as per design.

a. Condition of scaffolds.

b. Sitting on firm ground / Sole plate

c. Stepladder / Hand railing / Toe-board

d. Wall ties

22 Cranes and Hoist Equipment

To check and verify the crane operator competency (mobile

i.
crane / overhead crane)

Crane shall have valid Permit Mesin Angkat (PMA) and Safe
ii
Working Load (SWL) displayed.

iii. Signal man familiar with the signal

iv. Condition of cranes (safety latches,sling wire, hook etc)

23 Premises and Buildings

i. Unsafe site condition. (e.g. floors, ground)

ii. Obvious unrepaired damage to substation / store / site office

Dedicated / assigned personnel to maintain housekeeping at site

iii.
provided.
ELEMENT DESCRIPTIONS SITE TO BE INVESTIGATED / OBSERVATION
24 Hygiene Facilities

i. Facilities in a clean and tidy condition.

ii. Provide clean water supply at site.

Toilet at construction site provided and maintained

iii
(PMU/store/site office)

iv. Provide dedicated area. (for meals, rest area etc.)

25 Construction Site Store Requirement

Signage of store (types etc.) and labeling of materials/content

i.
inside

ii. Demarcation / Barricading / Segregation of materials & tools

iii. Perimeter lighting

iv. Housekeeping

Material store in orderly manner and do not initiate potential

v.
tripping hazard

26 Scrap and Removal System

Proper and dedicated scrap bins / area provided, demarcated /

i.
barricaded

Scraps are segregated and disposed accordingly.(ie.

ii.
combustibles & non-combustible materials)

No superfluous materials at :
iii. Substation / Overhead Lines / Underground Cables/ Storage
area

27 Portable Electrical Equipment

Condition of all portable equipment e.g. Drilling machine and

i.
grinding machine

28 General Electrical Installation

i. Safe Electrical installation (proper wiring, legal connection)

Good condition and approved type of all cords, plugs, switches,

ii.
cable etc.
ELEMENT DESCRIPTIONS SITE TO BE INVESTIGATED / OBSERVATION
29 Hazardous Substances Control

Designated storage and handling of hazardous substances. (e.g

i.
cement flooring, oil pit, etc)

ii. MSDS displayed at chemical storage / during construction

iii. Labelling clearly displayed

30 Excavation and Trenching

Excavated soil to be placed at least 610mm from excavation

i.
area

ii. Adequate barricades, proper signages used.

Proper slope protection (Shoring,bracing, or any other approve

iii. method) erected for depth more than 1.5 meter in good
condition and follow design.

iv. Safe ingress and egress provided.

31 Backstay ( Overhead lines)

i. Installation of backstay according to approved design

ii. Backstay in good condition

32 Dismantling and Demolition

i. Barricades and signages available.

33 Traffic Safety

Standardised signs posted where required - in good condition as

i.
per JKR arahan teknik (jalan) 2C/85.

ii. Traffic controller / Flag man

34 Security System

i. Control of entry and exit of persons, vehicles, etc. (logbook)

iii. Proper guard house with adequate facilities.

ELEMENT DESCRIPTIONS SITE TO BE INVESTIGATED / OBSERVATION
35 Piling Work

i. Stability of adjacent structure and ground condition.

36 Machine Guarding

All hazardous moving machine parts within reach completely

i. guarded/fenced. (E.g. air compressor, drilling machine, bar
bending machine, motorised winch etc)

ii. All guards should be in good condition and well maintained.

37 Compressed Gas Cylinders, Welding and Cutting

Safety relief valve adjustment device locked or sealed e.g

i.
Flashback Arrestor

ii. Vertical cylinder storage with chain

38 Stacking and Storage Practices

Proper stacking and storage system in place e.g 5S system,

i.
material segregation