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UNCONTROLLED COPY WHEN PRINTED Regulatory Article 1029

RA 1029 - Ship-Air Release - Roles and Responsibilities


Rationale RA 1395 sets out the rationale for Ship-Air Release (SA Release) to be conducted on
all Her Majesty’s (HM)/MOD Ship Class and Air System combinations. With
stakeholder engagement required across a pan defence group it is essential that the
specific roles and responsibilities of these stakeholders are clearly defined and
understood. The SA Release process requires reciprocal understanding between
each of these stakeholders and enduring engagement to ensure the continued safety
of embarked aviation activity in HM/MOD Ships.

Contents 1029(1): Aviation and Ship Duty Holder: Roles and Responsibilities
1029(2): Ship Platform Authority: Roles and Responsibilities
1029(3): Air System Type Airworthiness Authority: Roles and
Responsibilities
1029(4): Royal Navy Release to Service Authority: Roles and
Responsibilities
1029(5): Ship-Air Release - Stakeholder Engagement

Regulation Aviation and Ship Duty Holder: Roles and Responsibilities


1029(1) 1029(1) For Ship/Air System combinations conducting embarked
aviation in HM/MOD Ships, Aviation and Ship Duty Holders
(DH) shall identify and establish ownership for the Risk to
Life (RtL) associated with the integration of their respective
platforms.

Acceptable Aviation and Ship Duty Holder Roles and Responsibilities


Means of 1. For Air System/Ship combinations conducting embarked aviation in HM/MOD
Compliance Ships, Aviation and Ship DHs should ensure that:
1029(1) a. The Safety Cases for the Air System and Ship demonstrate that the
platforms can be safely operated together for the proposed embarked aviation
activities.
b. The RtL posed by the integration of the Air System with the Ship have
been identified and their ownership determined and documented through
engagement in accordance with (iaw) the requirements of RA 1029(5).
c. Any equipment hazards within Ship/Air System Equipment Safety
Assessments which are mitigated by Defence Lines of Development (DLoD) for
which the DHs are responsible have been formally acknowledged by the DHs to
the Air System Type Airworthiness Authority (TAA)/ Platform Authority (PA)1.
d. Any change to the Ship/Air System intended usage which may require an
amendment to the SA Release is to be communicated to the TAA, PA and
Royal Navy Release to Service Authority (RN RTSA) at the earliest opportunity.
2. The development and use of SA Releases and/or clearances achieved through
Operational or MPP-022 routes, should comply with the orders set out in BRd7663.

Guidance Aviation and Ship Duty Holder: Roles and Responsibilities


Material 3. This Regulation is complementary to the Aviation DH responsibilities in
1029(1) RA 10204 and RA 12055 and to the Ship DH responsibilities set out in DSA02-DMR
Part C1.

1
As defined in DSA02-DMR – MOD Shipping Regulations for Safety and Environmental Protection.
2
MPP-02 Helicopter Operations from Ships Other Than Aircraft Carriers (HOSTAC).
3
BRd766 Embarked Aviation Orders.
4
►Refer to◄ RA 1020 – ►◄ Aviation Duty Holder and Aviation Duty Holder-Facing Organizations ►- Roles and Responsibilities.◄
5
►Refer to◄ RA 1205 – Air System Safety Cases.

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Guidance 4. For embarked aviation activity in HM/MOD Ships, the Aviation DH as a Ship-
Material Facing DH will assess the RtL posed to the Ship by his Air System and communicates
these to the Ship DH Chain. Likewise, the Ship DH will similarly communicate RtL
1029(1) posed to the Air System by the Ship, noting that the Ship’s Commanding Officer (CO)
and Delivery DH (DDH) are responsible for approving aviation activity from his Ship
and, as an Aerodrome Operator iaw RA 10266, is also Aviation DH-Facing to ensure
that the Ship remains a safe environment in which the Air System can operate.
5. The DH may delegate responsibility for the SA Release process to the DDH iaw
the principles of RA 10204 and DSA02-DMR Part C.
6. Thus, the Aviation and Ship DH constructs are ‘DH-Facing’ to each other and
are required to be cognisant of additional implications of conducting embarked aviation
operations in the maritime environment to their respective Safety Management
Systems.
7. BRd766 provides more detailed processes to be followed in the generation of
SA Releases.

Regulation Ship Platform Authority: Roles and Responsibilities


1029(2) 1029(2) The Ship PA for aviation capable HM/MOD Ships shall be
responsible for providing equipment which is safe to operate
aviation through-life.

Acceptable Ship Platform Authority: Roles and Responsibilities


Means of 8. Ship PAs in their Aviation DH-Facing capacity7 should:
Compliance a. Hold a Letter of Air Safety Notification8.
1029(2) b. Ensure that adequate resource, including sufficient Suitably Qualified and
Experienced Personnel (SQEP) with appropriate Air Safety training, is
apportioned to fulfil Air Safety related responsibilities.
c. Ensure that the aviation arrangements in all aviation capable Ships for
which they are responsible conform to the following requirements through-life:
(1) They meet the design requirements specified in RA 19209.
(2) All equipment risk is reduced As Low As Reasonably Practicable
(ALARP)10, culminating in the issue of Naval Authority Certification.
(3) The design, construction, modification and maintenance of aviation
arrangements in their Ships are conducted by organisations with
appropriate expertise and experience.
9. To support the production of a SA Release Recommendation, Ship PAs should
provide evidence to demonstrate the suitability of their platform (Equipment DLoD) for
embarking aviation as defined in BRd766.
10. The Ship PA should inform the Ship and Aviation DH, TAA, and the RN RTSA,
of modifications to the Ship or to its intended usage which may require the SA release
to be amended.
11. This regulation should be complementary to the PA responsibilities set out in
DSA02-DMR Part C.

6
►Refer to◄ RA 1026 – Aerodrome Operator.
7
►Refer to◄ RA 1020(4): Responsibilities of Aviation Duty Holder-Facing Organizations.
8
►Refer to◄ RA 1003 – Delegation of Airworthiness Authority and Notification of Air Safety Responsibility ►◄.
9
►Refer to◄ RA 1920 – Aviation Arrangements in Surface Ships, Equipment Standards.
10
As defined in DSA02-DMR Part B.

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Guidance Ship Platform Authority: Roles and Responsibilities


Material 12. The Ship PA or delegated Air Safety representative(s) will have completed
1029(2) relevant and recognised Military Aviation Authority (MAA) Air Safety training and will
demonstrate awareness of:
a. MAA Series of Air Safety Regulations.
b. Aspects of Air System design which have an interface with the subject
Ship.
13. The Ship PA will jointly establish, with the TAA, formal Equipment DLoD
Working Groups. Demarcation of Equipment DLoD responsibilities will be defined
through provision of a joint Ship/Air System Interface Control Document (ICD).
14. BRd766 provides more detailed processes to be followed in the generation of
SA Releases.

Regulation Air System Type Airworthiness Authority: Roles and


1029(3) Responsibilities
1029(3) For Air Systems required to conduct embarked aviation in the
maritime environment in HM/MOD Ships, the TAA shall be
responsible for providing equipment which is safe and
suitable to conduct such aviation activities.

Acceptable Air System Type Airworthiness Authority: Roles and


Means of Responsibilities
Compliance 15. TAAs in their Ship DH-Facing capacity should:
1029(3) a. Ensure that adequate resource, including sufficient SQEP with
appropriate Ship Safety training, is apportioned to fulfil roles which support the
SA Release process.
b. Through their delegated Airworthiness and Air Safety chains, ensure that
the Air Systems for which they are responsible conform to the following
requirements through-life:
(1) The Type Airworthiness of the Air System is considered safe and
suitable for the proposed embarked aviation activities at sea.
(2) All Air System equipment risks associated with embarked aviation
operations in HM/MOD Ships are reduced ALARP.
16. To support the production of a SA Release Recommendation for their Air
System, TAAs should provide evidence to demonstrate the suitability of their platform
(Equipment DLoD) for embarked aviation at sea as defined in BRd766.
17. The TAA should inform the Ship and Aviation DH, PA, and the RN RTSA, of
modifications to the Air System or to its intended usage which may require the SA
Release to be amended.

Guidance Air System Type Airworthiness Authority: Roles and


Material Responsibilities
1029(3) 18. The TAA or delegated representative(s) will have completed relevant and
recognised Defence Safety Authority Safety training and will demonstrate awareness
of:
a. JSP43011.
b. DSA02-DMR1.
c. Aspects of Ships’ aviation arrangements design which have an interface
with the subject Air System.

11
JSP430 Part 3 Chapter 15 - Naval Authority Certification - Aviation.

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Guidance 19. The TAA will jointly establish, with the Ship PA formal Equipment DLoD Working
Material Groups. Demarcation of Equipment DLoD responsibilities will be defined through
provision of a joint Ship/Air System ICD.
1029(3)
20. BRd766 provides more detailed processes to be followed in the generation of
SA Releases.

Regulation Royal Navy Release to Service Authority: Roles and


1029(4) Responsibilities
1029(4) The RN RTSA shall authorize, issue, and maintain the
through-life integrity of the SA Release, on behalf of Senior
Duty Holders (SDHs), for their respective Ship/Air System
combinations.

Acceptable Royal Navy Release to Service Authority: Roles and


Means of Responsibilities
Compliance 21. The RN RTSA should:
1029(4) a. Authorize and issue an initial SA Release and subsequent SA Release
amendments.
b. Provide assurance that all relevant Equipment DLoD related RtL
apparent at the point of SA Release issue and subsequent amendments have
been identified and addressed by the appropriate Aviation or Ship DH.
c. Provide independent assurance that all DLoDs are at an appropriate level
of maturity such that their effects upon the Equipment DLoD can be verified,
both prior to initial issue of a SA Release and subsequently when there are
modifications (see Paragraphs 10 and 17) to the Air System, Ship or their
intended usage which affect the issued SA Release.
d. Include within their Air Safety Management System, procedures that
describe how changes to the SA Release are to be managed.
e. Be engaged with the Aviation and Ship DH’s respective Air System and
Ship Safety Case governance structure and provide assurance to the SDHs that
the integrity of the SA Release is maintained.

Guidance Royal Navy Release to Service Authority: Roles and


Material Responsibilities
1029(4) 22. Assistant Chief of Naval Staff (Policy) as the RN RTSA acts as the SA Release
issuing authority on behalf of the Service SDHs.
23. Delegation of any aspect of responsibility to a Delegated Release To Service
Authority (DRTSA) must be conducted iaw RA 102112.
24. The RN RTSA will be responsible for the upkeep of the SA Release
documentation which may be amended to reflect any changes to the design, the
operation of, or the conditions in which the Ship/Air System combination are used.
The responsibility for considering the possible effect of these changes on the Air
System and Ship Safety Assessments, and subsequently Safety Cases, remains with
the appropriate PA, TAA and Ship/Aviation DH.
25. Engagement with Safety Case governance structures will include assurance
that an embarked aviation requirement is adequately articulated within the Aviation
DH’s Safety Statement and the Ship DH’s Command Safety & Environmental
Summary1 respectively.

12
►Refer to◄ RA 1021 – Release To Service Authorities - Roles and Responsibilities.

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Regulation Ship-Air Release - Stakeholder Engagement


1029(5) 1029(5) Engagement between Aviation and Ship DHs, TAAs, PAs
and other required stakeholders shall be formally
established, managed effectively and documented.

Acceptable Ship-Air Release - Stakeholder Engagement


Means of 26. DHs, TAAs and PAs and other stakeholders who provide an input to the
Compliance production of a SA Release should engage throughout the SA Release process to
ensure that pan-DLoD factors which affect the safety of integrating the Ship/Air
1029(5) System combination are managed with responsibility for RtL established and owned
by the appropriate DH. The following should be considered the minimum:
a. Ship Air Release Steering Group (SA Release Steering Group).
b. Ship-Air Working Group (Ship-Air WG).
c. Ship-Air Equipment Working Group (Ship-Air EWG).
27. This engagement should be formally directed by the respective Aviation and
Ship DHs and detailed within their respective Safety Management Systems. Routine
management of this engagement should be conducted by DE&S.
28. Where responsibility for Ship-Air engagement is delegated to an appropriate
empowered representative, the DH, TAA or PA should ensure that the delegated
representative is SQEP.

Guidance Ship-Air Release - Stakeholder Engagement


Material 29. Engagement between DHs, TAAs, PAs, the RN RTSA and other organizations
1029(5) involved in the SA Release process is essential in ensuring the safe integration of an
Air System and Ship. This engagement will commence as early as practicable once
the embarked aviation requirement has been established. With the exception of the
following minimum requirements, the scale of stakeholder engagement may be
tailored to meet the complexity of the subject Ship/Air System.
SA Release Steering Group13
30. The function of the SA Release Steering Group is to determine the priority for
the SA Release effort, thereby directing the formation of the Ship-Air WG and Ship-Air
EWG. Chaired by NCHQ CSAV - DACOS AV14, represented by Air/Ship system DH,
TAA, PA and the RN RTSA.
Ship-Air WG15
31. The function of a Ship-Air WG is to provide a means by which both Aviation and
Ship DH chains have the opportunity to manage safety related Ship-Air issues. It is
charged with compiling the evidence required to support the production of the DE&S
SA Release Recommendation, DH Safety Statement and DH Command Safety &
Environmental Summary of sufficient maturity to allow for the authorization of a SA
Release by the RN RTSA. Its functional outputs may be achieved through standalone
jointly chaired meetings, or through existing DH forums, attended by the required pan-
DLoD stakeholders, which have a clear process to apportion ownership of RtL and
manage associated mitigation across Aviation and Ship DH boundaries.
32. Following the authorization of the SA Release, the WGs will evaluate the
continued suitability of the integrated combinations across all DLoDs, and will convene
at least annually until the Ship Class and Air System(s) in question are no longer
required to operate together. When there are modifications to the Air System 16, Ship17

13
As defined in BRd766 Annex EAO01(4)A.
14
Navy Command Headquarters Carrier Strike & Aviation - Deputy Assistant Chief of Staff Aviation.
15
As defined in BRd766 Annex EAO01(4)B.
16
Changes to the Air System or its characteristics such as All Up Mass (AUM), Electro-magnetic Compatibility (EMC) vulnerability or
new role modifications.
17
Changes to the Ship or its characteristics such as a new Air Traffic Management (ATM) Radar, Flight Deck modifications or
changes to the air wake caused by superstructure alteration.

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Guidance or their intended integrated usage18, the WGs will be used to determine the effect(s)
Material on the Air System and/or Ship Safety Cases and subsequently the effect on the SA
Release.
1029(5)
Ship-Air EWG19
33. This is a subordinate forum to the Ship-Air WG which considers the integration
of a particular Ship Class and Air System across the Equipment DLoD only. As a
minimum, attendance is required by representatives from the Ship PA and Air System
TAA who will co-chair the Ship-Air EWG; if deemed necessary, the PA/TAA may
request attendance from other stakeholders (eg Equipment Authorities/Commodity
Delivery Teams, Trials Organizations and DH representatives). This Working Group is
likely to deliver the majority of evidence necessary to generate the Equipment DLoD
focussed SA Release Recommendation.

18
Changes to the operating envelope such as the introduction of Into Wind Landings, a Ship-borne Rolling Vertical Landing
manoeuvre, etc.
19
As defined in BRd766 Annex EAO01(4)D.

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