Microsoft PowerPoint is simply defined as presentation package. And has an extension file of .

ppt once
you save in your data storage. This is one of the most common uses of Microsoft Office automation. The
term presentation package can be used of importing documents. Came from word processor and
worksheets. And either can be used to insert videos and music. Together with the images and sounds.
And subject up for animations and effects. Using the different formats of the application.
Using this program of the Microsoft, inside the user interface. It have different parts. And
you need to know it in order to learn first the parts uses and functions. So that to easily
understand the use of this program.

Indeed,Microsoft Corporation the developer of both Windows Operating System and the MS-office
developed and enhanced the both programs.So therefore,it has changed of both the command buttons
andapplications,such as this version,the MS-Powerpoint 2007. Under its User Interface(UI)the
arrangement of the command precisely well arranged and group into its toolbar.So,there are changes of
location of its command buttons and toolbar from the old versions of MS-Office 97,2000 premium,Xp
and 2003.Unfortunately,students and trainees even hard user of MS-office confused how to use this new
version.So,this is the main purposed of this post.I will let you to guide where are the parts of this new
version MS-Powerpoint 2007.
1. Standard buttons- found at the top under the title bar of MS-Powerpoint 2007,they are
thesave,undo and redo buttons.
2. Home Menu Toolbar- located beneath the title bar,its a toolbar menu compose of a group of
command buttons,namely:1. clipboard where the cut/ copy/paste located,2. Slides where the new
slide,reset,delete,layout located,3.Font where the font style,font size font color and other formatting of
text located,4. Paragraph where the alignment,bullets,numbering,and indentions of paragraph
located,5. Drawing where the autoshapes and other format of shaped,alignment and fill color of object
located,and 6. Editing where the find,replace, and select located.
3. Insert Menu Toolbar- located next of home menu,its a toolbar menu compose of a group of
command buttons,namely:1. Tables where you can insert table for your presentation,2.
Illustration where you can insert your own picture,clipart,photo album,shapes,smart art and chart,3.
Links where you can link using the hyperlink or internet and put a hover action of your presentation,4.
Text where you can insert text box,header and footer,word art,date and time,slide number,symbol and
object,5. Media Clips where you can insert movie and sound for your presentation.
4. Design Menu Toolbar- this is next of the insert menu,its a toolbar menu compose of a group of
command buttons,namely:1. Page Setup where you can Page Setup,Orientation and Margin,2.
Themes where you can select a custom themes that will automatically apply once you hover your
mouse on it,and 3. Background where you can apply background styles and hide background
graphics of your presentation templates(slides)
5. Animation Menu Toolbar- located next of design menu,its a toolbar menu compose of a group of
command buttons,namely:1. Preview where you can preview you slide,2. Animations where you can
apply motion and effect or custom animation,and 3. Transition of this slide where you can apply
continues slide and setup time,sound,and speed for your slide presentation.
6. Slide Show Menu Toolbar- next of animation menu,its a toolbar menu compose of a group of
command buttons,namely:1. Start slide show where you can start your on mouse click and transition
slide presentation,2. Setup where you can setup show,rehearse,and record narration,and 3.
 monitors where you can increase and decrease resolution of monitor screen,show presentation on,
and use presenter view.
7. Review Menu Toolbar- next of slide show menu,its a toolbar menu compose of a group of command
buttons,namely:1. Proofing where you can check your spelling,research,thesaurus,translate,and
language,2. Comments where you can show mark up,new comment,edit comment,delete,previous
and next of your presentation slide.
8. View Menu Toolbar- located next of review menu,its a toolbar menu compose of a group of command
buttons,namely:1. Presentation Views where you can set normal,slide sorter,note pages,slide
show,slide master,handout master,and notes master,2. Show Hide where you can apply ruler,grid
lines,and message bar,3. zoom where you can increase and decrease size of your slide without using
the zoom in/zoom out sliding bar of the bottom right,4. Color gray Scale where you can apply or
change the color background of graphics/image/picture,5. Window where you can apply or set new
window,arrange all,cascade,and move split windows,and 6. Macros where you can use the macros
presentation slide,
9. Format Menu Toolbar- this is next of view menu,its a toolbar menu compose of a group of command
buttons,namely:1. insert shapes where you can select/format auto shapes,2. shape styles where
you can format or change the color,outline,effects,and fill color of the autoshapes,3. word art
styles where you can change the style of the font using the word art format,4. arrange where you can
arrange the autoshapes and font, and 5. Size where you can set up the size of the auto shapes and
font area of the presentation slide.
10. File Menu Button- its just the logo of the Microsoft Corp., its a rounded or circle form, position on the
top left of the user interface.This is use as the file menu toolbar where you can save,new
template,open,print and etc.
11. Sorter Panel- located left side of the presentation template.This use to arrange or sort in order the
slide presentation.
12. Status Bar- located below left of the window.This is use to indicate the number of slides and will
works of the vertical scroll bar.
13. Presentation Slide- the big part of the windows, this is the presentation template where the slides
located and perform the different slide application.
14. Zoom In Zoom Out Sliding Bar- located right side bottom of the window, this use to increase and
decrease the size of the presentation slide without using the command button of a toolbar menu.
15. Guide Bar or Note Bar- this use to apply a presentation slide note of the application package.

Title bar - displays the document name

Menu bar - click on a menu option to see a list of commands
Standard toolbar - frequently used menu options
Formatting toolbar - displays formatting commands
Placeholder - click or double-click to add an element to a slide
Outline view button - displays document in outline form
Slide view button - displays slides one at a time
Slide Sorter view button - displays all slides in a single screen
Slide show button - displays slide show
Drawing toolbar - displays drawing tools
 Status bar - shows the current page number and position of the insertion point in the document
Office Assistant - quick help when you need it

1. Slide - Slide Show

Each page of a PowerPoint presentation is called a slide. The default orientation of the slide is
in landscape layout, which means that the slide is 11" wide by 8 1/2" tall. Text, graphics and/or
pictures are added to the slide to enhance its appeal.

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 PowerPoint Software
 Download PowerPoint
 PowerPoint 2010 to Video
 PowerPoint Animation
 PowerPoint Flash
back to the days of the old fashioned slide show, using a slide projector. PowerPoint is
an updated version of that kind of slide show. Slide shows can be comprised of text and
graphic objects or be completely covered by a single picture, as in a photo album.
 2. Bullet or Bulleted List Slide
Bullets are small dots, squares, dashes or graphic objects that begin a short descriptive phrase.

The Bulleted List slide is used to enter key points or statements about your topic. When
creating the list, hitting the Enter key on the keyboard adds a new bullet for the next
point you want to add.

3. Design Template
Think of design templates as a coordinated packaged deal. When you decorate a room, you use
colors and patterns that all work together. A design template acts in much the same way. It is
created so that even though different slide types can have different layouts and graphics, the
whole presentation goes together as an attractive package.

Related Tutorials
Applying a Design Template to Your Presentation
Creating Custom Design Templates

4. Slide Layouts - Slide Types

The terms slide type or slide layout can be used interchangeably. There are several different
types of slides / slide layouts in PowerPoint. Depending on the type of presentation you are
creating you may use several different slide layouts or just keep repeating the same few.

Slide types or layouts include -

 title slides
 bulleted list slides
 content slides (for adding a chart, picture or table for example)
 and more
Related Tutorial
Types of Slide Layouts in PowerPoint

5. Slide Views

 Normal View - is also commonly known as Slide View. It is the main working window in the
presentation. The slide is shown full size on the screen.
 Outline View - shows all the text of all slides, in a list on the left of the PowerPoint screen. No
graphics are shown in this view. Outline View is useful for editing purposes and can
beexported out as a Word document to use as a summary handout.

 Slide Sorter View - is a window in PowerPoint that displays thumbnail versions of all your
slides, arranged in horizontal rows. This view is useful to make global changes to several
slides at one time. Rearranging or deleting slides is easy to do in Slide Sorter view.

 Notes View - shows a smaller version of a slide with an area underneath for notes. Each
slide is created on its own notes page. The speaker can print these pages out to use as a
reference while making his presentation. The notes do not show on the screen during the
presentation.
Related Tutorial
Different Ways to View Slides in PowerPoint

6. Task Pane
Located on the right side of the screen, the Task Pane changes to show options that are
available for the current task that you are working on. For example, when choosing a new slide,
the Slide Layout task pane appears; when choosing a design template, the Slide Design task
pane appears, and so on.

7. Transition
Slide transitions are the visual movements as one slide changes to another.

Related Tutorials
Adding Transitions to PowerPoint Slides
5 Tips About Adding Transitions

8. Animations and Animation Schemes

In Microsoft PowerPoint, animations are visual effects applied to individual items on the slide
such as graphics, titles or bullet points, rather than to the slide itself.

Preset visual effectscan be applied to paragraphs, bulleted items and titles from a
variety of animation groupings, namely Subtle, Moderate and Exciting. Using
an animation scheme(PowerPoint 2003 only) keeps your project consistent in the look,
and is a quick way to enhance your presentation.
Related Tutorials
Custom Animations in PowerPoint
Apply an Animation Scheme to a PowerPoint 2003 Presentation

9. PowerPoint Viewer
The PowerPoint Viewer is a small add-in program from Microsoft. It allows for a PowerPoint
presentation to be played on any computer, even those that do not have PowerPoint installed. It
can run as a separate program on your computer and can be added to the list of files when you
choose to package your presentation to a CD.

Related Tutorials
Pack and Go for PowerPoint 2000
Unpack Your PowerPoint Presentation

10. Slide Master

The default design template when starting a PowerPoint presentation, is a plain, white slide.This
plain, white slide is the Slide Master. All slides in a presentation are created using the fonts,
colors and graphics in the Slide Master, with the exception of the Title slide (which uses the Title
Master). Each new slide that you create takes on these aspects.

Presentation Program Terms

Presentation Program - Graphics application program used for creating presentations,

speeches, slides, etc. Thinking of jazzing up your PowerPoint presentations? The Microsoft
Office presentation program Improve the way you create, present, and collaborate on
presentations. Use enhanced multimedia capabilities to deliver presentations with more
impact.

Layout - "Layout" refers to the way things are arranged on a slide. A layout contains
placeholders, which in turn hold text such as titles and bulleted lists and slide content
such as tables, charts, pictures, shapes, and clip art.

Slide Show View - Slide show view takes up the full computer screen, like an actual
slide show presentation. In this full-screen view, you see your presentation the way
your audience will. You can see how your graphics, timings, movies, animated
elements, and transition effects will look in the actual show.
Slide Sorter View - Slide sorter view is an exclusive view of your slides in thumbnail
form. When you are finished creating and editing your presentation, slide sorter gives
you an overall picture of it — making it easy to move, add, or delete slides and
preview your transition and animation effects.

Note Page View - Each notes page shows a small version of the slide and the notes
that go with the slide. In notes page view, you can embellish your notes with
charts, pictures, tables, or other illustrations.

Slide View - the main editing view, which you use to write and design your
presentation.

Transitions – Transitions are a set of transitional display effects that move from one
slide to the next.

Animation – Animations are used to add a special visual or sound effect to text or an
object.

Backgrounds - Backgrounds are used in presentations to create a more interesting

eye-pleasing look. Backgrounds may include gradients, patterns, pictures, solid
colors, or textures. Gradients, patterns, pictures, and textures could be tiled, or
repeated, to fill the page.

Templates – Templates can be pre-designed to be applied to a presentation to give it

a fully designed, professional look.

Slides – Each screen that is displayed during a presentation. A presentation is made

up of more than one slide. A new slide needs to be added each time a new point is
to be presented.
Fill effects – Fill effects fill in the background of AutoShape, text box, or WordArt
you want to change. Like Backgrounds, these can include gradients, patterns,
pictures, solid colors, or textures.

Text Box - Use text boxes to place text anywhere on a slide.

Lesson 1: The PowerPoint Window

PowerPoint is a presentation software package. With PowerPoint, you can easily create slide shows. Trainers and
other presenters use slide shows to illustrate their presentations.

This lesson introduces you to the PowerPoint window. You use the window to interact with the software. To begin,
open PowerPoint 2007. The window appears and your screen looks similar to the one shown.

Note: Your screen will probably not look exactly like the screen shown. In PowerPoint 2007, how a window displays
depends on the size of the window, the size of your monitor, and the resolution to which your monitor is set.
Resolution determines how much information your computer monitor can display. If you use a low resolution, less
information fits on your screen, but the size of your text and images are larger. If you use a high resolution, more
information fits on your screen, but the size of the text and images are smaller. Also, settings in PowerPoint 2007,
Windows Vista, and Windows XP allow you to change the color and style of your windows.
The Microsoft Office Button

In the upper-left corner is the Microsoft Office button. When you click the button, a menu appears. You can use the
menu to create a new file, open an existing file, save a file, and perform many other tasks.

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar provides you with access to
commands you frequently use. By default, Save, Undo, and Redo appear on the Quick Access toolbar. You use Save
to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back.

The Title Bar

The Title bar is located at the top in the center of the PowerPoint window. The Title bar displays the name of the
presentation on which you are currently working. By default, PowerPoint names presentations sequentially, starting
with Presentation1. When you save your file, you can change the name of your presentation.

The Ribbon

1 Tabs

2 Command Group

3 Command Buttons
 4 Launcher

You use commands to tell PowerPoint what to do. In PowerPoint 2007, you use the Ribbon to issue commands. The
Ribbon is located near the top of the PowerPoint window, below the Quick Access toolbar. At the top of the Ribbon
are several tabs; clicking a tab displays several related command groups. Within each group are related command
buttons. You click buttons to issue commands or to access menus and dialog boxes. You may also find a dialog box
launcher in the bottom-right corner of a group. When you click the dialog box launcher, a dialog box makes additional
commands available.

Rulers

Rulers are vertical and horizontal guides. You use them to determine where you want to place an object. If the rulers
do not display in your PowerPoint window:

1. Click the View tab.

2. Click Ruler in the Show/Hide group. The rulers appear.

Slides, Placeholders, and Notes

1 Slide

2 Placeholders
 3 Notes

Slides appear in the center of the window. You create your presentation on slides.

Placeholders hold the objects in your slide. You can use placeholders to hold text, clip art, charts, and more.

You can use the notes area to creates notes to yourself. You can refer to these notes as you give your presentation.

Status Bar, Tabs, View Buttons, and More

Status Bar 6 Vertical & Horizontal Splitter

1
Bars

2 Outline Tab 7 Minimize Button

3 Slides Tab 8 Maximize/Restore Button

4 View Buttons 9 Close Button

5 Zoom
The Status bar generally appears at the bottom of the window. The Status bar displays the number of the slide that is
currently displayed, the total number of slides, and the name of the design template in use or the name of the
background.

The Outline tab displays the text contained in your presentation. The Slides tab displays a thumbnail of all your slides.
You click the thumbnail to view the slide in the Slide pane.

The View buttons appear near the bottom of the screen. You use the View buttons to change between Normal view,
Slider Sorter view, and the Slide Show view.

Normal View

Normal view splits your screen into three major sections: the Outline and Slides tabs, the Slide pane, and
the Notes area. The Outline and Slides tabs are on the left side of your window. They enable you to shift
between two different ways of viewing your slides. The Slides tab shows thumbnails of your slides. The
Outline tab shows the text on your slides. The Slide pane is located in the center of your window. The Slide
pane shows a large view of the slide on which you are currently working. The Notes area appears below the
Slide pane. You can type notes to yourself on the Notes area.

Slide Sorter View

Slide Sorter view shows thumbnails of all your slides. In Slide Sorter view, you can easily add, delete, or
change their order of your slides.

Slide Show

Use the Slide Show view when you want to view your slides, as they will look in your final presentation.
When in Slide Show view:

Esc Returns you to the view you were using previously.

Left-clicking Moves you to the next slide or animation effect. When

you reach the last slide, you automatically return to your
previous view.

Right- Opens a pop-up menu. You can use this menu to navigate
clicking the slides, add speaker notes, select a pointer, and mark
your presentation.

Zoom allows you to zoom in and zoom out on the window. Zooming in makes the
window larger so you focus in on an object. Zooming out makes the window smaller so you can see the entire
window.

You can click and drag the vertical and horizontal splitter bars to change the size of your panes.
You use the Minimize button to remove a window from view. While a window is minimized, its title appears on
the taskbar. You click the Maximize button to cause a window to fill the screen. After you maximize a window,
clicking the Restore button returns the window to its former smaller size. You click the Close button to exit
the window and close the program.

Starting A Presentation

Start PowerPoint by either of two methods:

1. Go to the Start menu. Choose Programs and then click on Microsoft PowerPoint.
2. Double-click the icon of any PowerPoint document. When you double-click a PowerPoint
document, PowerPoint opens with the document already loaded.

A PowerPoint presentation consists of slides that can contain text, graphics, charts, and other data
types. When you start PowerPoint, you can start with a blank presentation, or you can begin from a
template or use the AutoContent Wizard.

The AutoContent Wizard is series of step-by-step instructions designed to assist you. The Template
button accesses slide templates to help create a consistent, professional look for your slide
presentation.
Choose Blank Presentation if you want to start with a clean slate. This method is recommended
because it provides the most flexibility and lets you focus on content first rather than appearance.

After you choose Blank Presentation, select the layout of your slides from the New Slide dialog box.
Choose from slides with titles and bullets, titles only, titles and clip art, and other options. For
example, choose the Title Slide and click OK.

Save a PowerPoint Presentation

Changes you make to a document are not saved to disk until you issue a Save command. Saving is
quick and easy, and you should save often to minimize the loss of your work. PowerPoint has two save
commands, Save and Save As, that work similarly. Both commands are on the File menu.

Save

When you save a new presentation for the first time, PowerPoint displays a dialog box similar to the
Open dialog box. Select the disk in which to save the presentation and specify a name for the file.
When you save an existing document that you have been editing, the newly saved version replaces
the older version.

Save As
This command displays a dialog box where you can choose a document name and destination folder or
disk. Use the Save As command whenever you want to save a copy of the current document with a
different name or in a different folder or disk. The newly saved copy becomes the active document

A presentation is normally saved as ³name.ppt² file type. However, PowerPoint Show with the
extension of ³name.pps² is also a useful file type so that your file is able to run regardless of OS. You
can also create your own template and save it as ³pot² file.

Explore the PowerPoint Interface

Besides the usual window components, the PowerPoint window has several unique elements, identified
in the figure below.

Standard Toolbar

The Standard toolbar, located beneath the menu bar, has buttons for commonly performed tasks like
printing, saving, inserting clip art, and other operations. You can customize the toolbar or even display
multiple toolbars at the same time.
Formatting toolbar

The Formatting toolbar, located beneath the Standard toolbar bar, or possible to the side of it, has
buttons for various formatting operations like changing text size or style, changing alignment,
formatting bullets, and animation.

Drawing Toolbar

The Drawing toolbar on the bottom of the PowerPoint window contains drawing and text tools for
creating graphics.

PowerPoint Views

PowerPoint has three different views. Normal View provides a comprehensive view for each slide with
notes and outline. Slide Sorter View displays multiple slides and lets you quickly change their order in
the presentation. Finally, the Slide Show view is also called preview. It is used to run the whole
presentation.

Use the three buttons at the bottom left of the window to change slide views. For example, you can
switch from Normal view to Slide Sorter view by clicking one of these buttons.

Edit and Format a Slide

Enter and Edit Text in Outline View

PowerPoint's Outline Area lets you focus on the content of your presentation, by typing up the outline
prior to laying the presentation out. After you type an outline, you can concentrate on how your
presentation looks.
The boundary of the Outline Area can be resized by dragging the vertical seperation to the right. This
will make it easier to enter your outline.

Entering Slide Titles and Bullets

Typing in PowerPoint's Outline view is similar to using a word processor. Type your slide title or bullet
point and press Return to start a new slide or bullet. To force a line break within a slide title or bullet,
press Shift-Enter (Shift-Return on the Mac). This starts a new line for the same title or bullet.

Promote and Demote Text

In Outline view, text is either a slide title, bullet point or sub bullet. To change a bullet to a slide title,
select the text and click the Promote button (a green left-pointing arrow) on the Outlining toolbar. The
Demote button (a green right-pointing arrow)will change a title to a bullet point or sub bullet under
the previous item.

Copy and Move Data

Use the Copy and Paste commands to copy selected text and graphics from one slide to another. If
you want to move data instead, use the Cut and Paste commands. To do this:

 Select the text you want to cut or copy by highlighting it.

 Go to the Standard Toolbar to choose the Cut or Copy short cut icon.
 Move and click your mouse to the place where you want the text to go. Note the cursor is blinking.
 Go to the Standard Toolbar to choose the Paste short cut icon.

Move Slides in the Outline Area

It's easy to change the order of your slides and bullets in the Outline Area. Press the mouse button on
the item you want to move and drag it to the desired location. You can also select the item you want
to move and click on the Move Up or Move Down buttons.

Delete Slides or Bullets

While working in the Outline Area, you can delete a slide by clicking on the slide icon next to the title
and pressing the Delete key. Delete bullets and sub bullets similarly.

Undo Mistakes

If you make a terrible mistake (accidentally deleting a slide title or bullet point, for example), use the
Undo command on the Edit menu or the Undo tool. You can undo multiple mistakes with the Undo
tool. If you are unsure what action you will be undoing, the Edit menu will display the action it will
undo.
Edit and Format a Presentation

Apply a Template to a Presentation

A template is a PowerPoint presentation that defines how your text and slide background will look. A
plain presentation is simply black text on a white background.

A template might include a blue background with bold yellow letters and a particular graphic.

To apply a template to your presentation, choose Slide Design from the Format menu. The available
templates will appear in the Task Pane, and once you select one, PowerPoint will apply it to all the
slides.

Define Slide Transition and Animation

Transition effects help define how a presentation move from one slide to the next. Animation defines
how you want your listed information to come in and out of the presentation.

Apply transition effects in Slide Sorter View or by selecting the Slide Transition command on the Slide
Show menu. Keep in mind that the Transition command only sets the desired transition for the
selected slides. We will explore in more depth custom transitions and animations in the advanced-level
class. Now let us just do the following to quickly apply the transition as well as animation effects to
our project here:

 Switch to the Slide Sorter View.

 Move your mouse over the slide you want to apply transition effects.
 Click once to select the slide.
 Go to the Slide transition drop down menu on the toolbar. Choose Box Out.
 Note that preview is immediately applied on the selected slide.
 Apply some effects to other slides if you like.

Edit the Slide Master or Individual Slides

The Slide Master in a template is a slide that controls the formatting, text, and objects that appear on
every slide in your presentation. For example, if you want a small picture of the world to appear on
every slide, place that picture on the Slide Master. To display the Slide Master, choose Master/Slide
Master from the View menu. You can then edit this slide. Changes you make to the Slide Master also
appear on each slide in your presentation.

It is easiest to edit the text of a slide in the Outline Area. However, to modify a slide's appearance,
switch to Slide View. If you want your changes to apply to every slide in the presentation, choose
Master/Slide Master from the View menu.

In Slide View just click on an object to select it. Then use the Format menu to apply the change you
want. For example, to change the font or color of the slide title, select the slide title and choose Font
from the Format menu. The Format menu also has commands for centering or left aligning text
(Alignment), and changing colors (Colors and Lines). You can even change the format of slide bullets
using the Bullets command on the Format menu. PowerPoint also has a Formatting toolbar to simplify
basic formatting tasks.
Slide Background

Choose Background from the Format menu to change a slide's background color or gradient. Click on
the color rectangle near the bottom of the dialog box,

and select either More Colors or Fill Effects. As shown in the Colors and Fill Effects dialog boxes below,
you can change the color, gradient, texture, or pattern, or you can use a picture file.
Again, if you want this background to apply to all slides, make sure you select Mater/Slide Master from
the View menu before making the change. Click on the Apply button when you are done.

Insert the Clip Arts and Objects

Creating Charts
PowerPoint's Chart tool is located on the Standard toolbar. Click the Chart tool to create a graph in your
presentation. PowerPoint activates a data worksheet with labels and numbers. Change these labels and
numbers to reflect your data. If you do not want to graph a certain row or column, double-click it and
PowerPoint will remove that data from the chart. When you are through entering data in the worksheet,
close it.

Tip: It is efficient to choose a "Chart" layout for a new slide of chart. To do this:

 Click on the Insert menu and choose New Slide.

 In the layout dialogue box, choose the "Chart" layout. Click OK.
 In the PowerPoint working window, double click the chart place holder to activate the edit mode.
 Enter the data from the table below into the data sheet on the screen and watch the change of the chart.
The chart border will change and the chart toolbar will appear at the top of the screen. The chart
toolbar includes buttons for changing chart type., inserting gridlines and legends, and additional chart
features. For example, if you want to change a column chart to a horizontal bar chart, choose that
chart type from the Chart Type tool.

Drawing Tools

PowerPoint has a set of drawing tools used to place lines, shapes, figures, WordArt, and text on a
slide. PowerPoint's drawing tools are similar to drawing tools in other graphics programs. To use these
tools, make sure you are in Slide View.

Use the Auto Shapes tool (shown below) to create regular shapes like stars, polygons, triangles, and
other shapes.

If you draw something on a slide and want to delete it, click on the object and press the Delete key.

PowerPoint has a collection of clip art that you can use in your presentation. Select the slide you want
the clip art on, and choose Picture/Clip Art from the Insert menu. Choose the category you want and
select a clip art image. You can also use the Copy and Paste procedures described earlier to paste clip
art into PowerPoint from other programs. For example, if you have created your own logo in Adobe
Illustrator, you can copy the image and paste it into a PowerPoint presentation.

PowerPoint also lets you insert Microsoft Excel charts, Microsoft Word tables, pictures in separate files
and other objects.
Slide Setup and Printing

Before you print your slide presentation, make sure the slide size and orientation is correct. Also,
decide whether you want to print in color or black and white.

Change these settings using the Page Setup and Print commands on the File menu.

Slide Setup

The Slide Setup dialog box has controls for slide size and orientation. Choose the appropriate slide size
and orientation before you do significant formatting in your presentation. Changing slide orientation
from portrait to landscape or vice versa may require editing and reformatting slides.

Printing

To print your slide presentation, choose Print from the File menu, or click the Print button on the
toolbar. In the Print dialog box you can choose how many copies you want to print. Use the Print
What: drop-down list to select whether you want to print just the slides, notes, or handouts with
multiple slides per page.

Note on color printing: To print your presentation in color:

 Mac: click the Color/Grayscale radio button in PowerPoint's print dialog box, and choose a color printer using Print
Services from the Apple menu.
 PC: select a color printer from the print box.