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Form No.

-1
YÒ-Yy -1
INSTRUCTION FOR THE REGISTRATION OF A SOCIETY

a×]×Tö YtÝÌ^X» ×XãÛ`ç¾_Ý


1. Two sets of cleanly typed Memorandum of Association together with Rules and Regulations
(preferably hand or aerzulaid papers should be used) duly signed by the President and the
Secretary with the Seal of the Society to be submitted.
1* VÇFX Y×»›õç»êEõ [ýç c÷çãTö ×_Fç [ýç $K÷Yç Eõ»ç Øö‚ç»Eõ×_×Y» _GTö a×]×TöFX» ae×[ýWýçXFX a\öçY×Tö/a\öçãXyÝ/
a¶YçVEõ/a¶Yç×VEõç» Ø‘öçlù» %ç»Ó $JôÝ_ å]çc÷» ac÷ Vç×F_ Eõ×»[ý _ç×G[ý*
2. Every page of the documents furnished is to be initiated with date in the original set of the
documents either by the President or the Secretary with the office seals of the Society. The
signature should always be dated.
2* Vç×F_ Eõ»ç Øö‚ç»Eõ×_×Y %ç»Ó ae×[ýWýçX VÇFX» AFX»ö YÒãTöîEõ YÊœöçãTö a\öçY×Tö/ a\öçãXyÝ/ a¶YçVEõ/a¶Yç×VEõç»
Ø‘öçlù» %ç»Ó $JôÝ_ å]çc÷» ac÷ Vç×F_ Eõ×»[ý _ç×G[ý*
3. Registration Fee of Rs.50.00 (Rupees fifty) only is payable for the purpose through Treasury
Challan under the Head of Account - “1475-other General Economic Services- Fees under the
Societies Registration Act XXI of 1860.”
3* Tö_Tö =ä{F Eõ»ç ×c÷$JôçY» ×`TöçXTö 50.00 (Y‡ûç`) OôEõç» ]ç$JÇô_ æ®ÏôLç»Ý J$ ôç_çX å^çãG L]ç ×V[ý _ç×G[ý*
""1475- %çQöç» åLãXã»_ +ãEõçãXç×]Eõ $Jôç×\öÛä$JôK ×ZõL %ç³Vç» A$K÷, %ç», Akô 1860''*
4. Copies of Resolution regarding the registration of the Society and election of the Members of
the executive body with the list of members present in the General Meeting are to be furnished
with the documents.
4* açWýç»S a\öç» a×]×Tö GPöX» YÒØ™öç¾, YtÝÌ^X» YÒØ™öç¾ %ç»Ó a\öçTö =Y×ØšöTö UEõç aVaî/aVaîç aEõ_» Ø‘öçlù»»
Töç×_Eõç» Zõ'æOôç Eõ×Y Vç×F_ Eõ×»[ý _ç×G[ý*
5. All the Executive Members (the president, Secretary and other Executive Members of the
Society (whose number shall not be less than three) in the concerned list to sign with full
name and date in the original copies of the Memorandum of Association and Rules &
Regulation of the society in the presence of the Deputy Commissioner / Additional Deputy
Commissioner / Sub-divisional Officer/ Revenue circle Officer,BDO, Executive Magistrate of
the concerned district / Sub-division/ Revenue circle who will sign in each of the above
mentioned documents with full name in block letter, date and designation in token of his /her
having witnessed the same.
5* Øö‚ç»Eõ×_×Y %ç»Ó ae×[ýWýçXFXTö açlùÝ ×c÷$Jôçã[ý ØšöçXÝÌ^ =YçÌ^ÇNþ, %×Tö×»Nþ =YçÌ^ÇNþ, ]c÷EÇõ]ç×WýY×Tö, [ýç $JôyÔ ×[ýbÌ^ç,
açlùÝ c÷'[ý _ç×G[ý* ×[ýbÌ^ç G»çEõÝ» Töç×»Fac÷ a]ËYÉSØï ‘öçlù» Uç×Eõ[ý _ç×G[ý*
6. If the society claims that its office is situated on a land, owned by it, the Dag Number, Patta
Number and proof of its ownership of the land should be furnished. If the office is situated in a
rented building an affidavit from the house owner with proof of his ownership should be
furnished.
6* ^×V a×]×TöFãX ×XLç ]ç×Oô UEõç [ýÇ×_ Vç×[ý Eõã» åTöãXc÷'å_ åTöCgã_çãEõ ]ç×Oô Qö»ç» VçG Xe %ç»Ó Yvôç Xe ac÷ ]ç×Oô»
G»çEõÝ» X×U-Yy Vç×F_ Eõ×»[ý _ç×G[ý %ç»Ó ^×Vãc÷ a×]×Tö» Eõç^ïç_Ì^ \öçQÍöç H»Tö UçãEõ åTö×TöÌ^çc÷'å_ H»» ]ç×_Eõ»
Y»ç AFX A×ZõãQö×ZõOô %ç»Ó ]ç×Oô» ]ç×_Eõ» YÒ]çS-Yy Vç×F_ Eõ×»[ý _ç×G[ý*
7. Passport size photos of the President and the Secretary to be furnished (two copies each).
7* a\öçY×Tö/ a\öçãXyÝ/ a¶YçVEõ/a¶Yç×VEõç» Yç$JôÛãYçOôÛ %çEõç»» Zõ'æOôç Eõ×Y Vç×F_ Eõ×»[ý _ç×G[ý*
8. If the Organization (proposed to be registered as a society) has been undertaking any
activities during the preceding twelve month from the date of its application for registration, it
should attach a certificate in original from the Deputy Commissioner / Sub-divisional Officer of
the concerned district / Subdivision of these activities.
8* YtÝÌ^X» [ýçã[ý YÒØ™öç×¾Tö %XÇØšöçXFãX ^×Vãc÷ A[ý$K÷» Wý×» Eõç]-EõçL Eõ×» UçãEõ åTöãXc÷'å_ %XÇØšöçXFãX ØšöçXÝÌ^ =YçÌ^ÇNþ
[ýç ]c÷EÇõ]ç×WýY×Tö» Y»ç Eõç]-EõçL» F×OôÌ^çX» AFX YÒ]çS-Yy Vç×F_ Eõ×»[ý _ç×G[ý*
9. Declaration from the President of the Secretary regarding the receipt of fund, If any from the
Government or other agencies. There should be a categorical declaration in this respect.
9* ^×Vãc÷ %XÇØšöçXFãX $Jô»Eõç»Ý [ýç %XîçXî %XÇØöš çX YÒ×TöœöçX» Y»ç åEõçãXç %XÇVçX YçÌ^ åTöãXc÷'ã_ AFX åHçbSçYy (YÒ-
Yy-3) Vç×F_ Eõ×»[ý _ç×G[ý* A+ aeyÔçÜ™öTö Y^ïçÌ^yÔã] åHçbSçYy Uç×Eõ[ý*
1st Page
Form No.1
YÒ-Yy -1
MEMORANDUM OF ASSOCIATION

Fees Rs. 50.00

[Registration Under Societies Registration Act, XXI of 1860]


a×]×Tö» Øö‚ç»Eõ ×_×Y
YtÝÌ^X ]ç$JÇô_ 50/-OôEõç
(a×]×Tö YtÝEõ»S %ç+X» 1860 $JôX» 21 VZõç ]ã]ï)

1. Name of the Society :


1* a×]×Tö» Xç] :-

2. The Office of the Society is :-


situated in the Provinces/ State
2* a×]×Tö» Eõç^ïç_Ì^» ×PöEõXç-
3. The objects for which the Society is eastablished are :- (The object must be Art &Culture,
Environment, Science & Technology, Rural Development, Education, Health, Women & Child Welfare,
Agriculture etc.)
3* a×]×Tö» =ã`îç¾_Ý -(Eõ_ç %ç»Ó ae•Êõ×Tö, Y×»ã[ý`, ×[ýpûçX %ç»Ó YÒ^Ç×Nþ, GÐç]î =~Ì^X, ×`lùç, Ø‘öçØšöî,
]çTÊö %ç»Ó ×`£ Eõ_îçS, EÊõ×b =~Ì^X +Töîç×V)
2nd Page

4. The Names, address and designation of the present members of the Executive
Committee (or Governing body ) are :-
4* [ýTöÛ]çX Eõç^ïEõ»Ý a×]×Tö» aVaîaEõ_» Xç], ×PöEõXç, [ýî¾açÌ^ %ç»Ó YV¾Ý :-
Name in full Address & Occupation Designation
a¶YÉSï Xç] ×PöEõXç %ç»Ó [ýî¾açÌ^ YV¾Ý
3rd Page

5. We the undersigned are desirous of forming a society in pursuance of this


Memorandum of Association.
%ç×] ×X¶oö×_×FTö aVaîçaEõã_ =Nþ a×]×TöFX GPöX Eõ×»[ýê_ +¬K÷ç YÒEõç` Eõ×» Øö‚ç»Eõ YyTö Ø‘öçlù»
YÒVçX Eõ×»ã_ç*
Address, Occupation and Designation Full Name with Seal
Signature in full
a¶YÉSï Ø‘öçlù» ×PöEõXç, [ýî¾açÌ^ %ç»Ó Ø‘öçlù»Eõç»Ý» YV[ýÝ and Signature of the
Witness
açlùÝ» a¶YÉSï Ø‘öçlù», YV[ýÝ
%ç»Ó $JôÝ_ å]çc÷»

The witness will be a


person not member of
this Society. He must be
either a Local D.C.,
Addl. D.C., S.D.O.
(sadar) or Circle Officer,
BDO, Executive
Magistrate.
(açlùÝ G»çEõÝ a×]×Tö»
aVaî c$$÷'[ý åXç¾çã», ØšöçXÝÌ^
=YçÌ^ÇNþ, %×Tö×»Nþ
=YçÌ^ÇNþ, ]c÷EÇõ]ç×WýY×Tö, [ýç
$JôyÔ ×[ýbÌ^ç,

açlùÝ c÷'[ý Yç×»[ý*)

(Atleast seven
signatures are required)
Eõã]C(7 (açTö) G»çEõÝ» $Jôc÷Ý
_ç×G[ý)

Date of Establishment :-
Øšöç×YTö åc÷ç¾ç Töç×»F :-
4th Page
RULES AND REGULATIONS
ae×[ýWýçX
1. Name of the Society :
1* a×]×Tö» Xç] :-

2. Address of the main office of this Society :-


2* a×]×Tö» Eõç^ïç_Ì^» ×PöEõXç-

3. Area of operation :-(Area of operation means the area of activity)


3* a×]×Tö» Y×»aÝ]ç

4. Object :- (The objects should be written elaborately and should be the same as
written in the Memorandum of the Society)
4* a×]×Tö» =ã`îç¾_Ý :- (=ã`îã[ýç» Øö‚ç»Eõ ×_×Y» 3Xe VZõçTö ×VÌ^ç» Vã» $ô[ýc÷_ç+ ×_×F[ý
_ç×G[ý)
5th Page

5. MEMBERSHIP -
5* a\öîYV f-
(a) Qualification to become Members:-
(Eõ) a\öî c÷'[ýê_ å^çGîTöç f-

(b) Subscription, Donation etc.:-


(F) a\öî \ö×wïø» [ý»Iø×S f-

(c) Collection of Fund :-


(G) YgÇ×L aeGÐc÷ f-

(d) Control of Fund:-


(H) YgÇ×L ×XÌ^Ü—öS f-
6th Page

6. Procedure of the General Meeting : (How many times in a year the General
Meeting will be held)
6* açWýç»S a\öç» é[ýPöEõ» ×XÌ^] f- (açWýç»S a\öç [ý$K÷»Tö åEõ+[ýç» [÷×c÷[ý ×_×F ×V[ý)

7. Quorum of the General Meeting :-


7* açWýç»S a\öç» é[ýPöEõ» UÇ_ f- (açWýç»S a\öç» a\öî ×Eõ]çX =Y×ØšöTö Uç×Eõã_ a\öç» UÇ_
c'÷[ý ×_×F[ý)

8. Election procedure of the Executive Committee /Governing body / Managing


Committee :-
8* Eõç^ïEõ»Ý a×]×Tö» ×X[ýïç$JôX Yˆù×Tö :-

9. Short description of the Executive body :- (This description must tally with the
list given in the item 4 of Memorandum copy)
9* Eõç^ïEõ»Ý a×]×Tö» $Jô]Ç [ýSïXç - (A+ ×[ý¾»S Øö‚ç»Eõ ×_×Y» 4Xe VZõçTö ×VÌ^ç» Vã» ×]×_[ý
_ç×G[ý)

10. The term of the Executive body :-


10* Eõç^ïEõ»Ý a×]×Tö» Eõç^ïEõç_-

11. Procedure of Re-election of the members of the Executive body :-


11* Eõç^ïEõ»Ý a×]×Tö» YÇXf ×X[ýïç$JôX Yˆù×Tö -

12. Procedure of the meeting of the Executive body :- (How many times in a year
or month the meeting of the Executive body will be held)
12* Eõç^ïEõ»Ý a×]×Tö» é[ýPöEõ» ×XÌ^] :-([ý$K÷» [ýç ]çc÷Tö ×Eõ]çX[ýç» Eõç^ïEõ»Ý Eõ×]×Oô» é[ýPöEõ [ý×c÷[ý [ýç
%XÇלöTö c'÷[ý)*

13. Quorum of the meeting of the Executive body :- (How many of the members of
the executive body required to be present to form quorum of the meeting of
the executive body)
13* Eõç^ïEõ»Ý a×]×Tö» é[ýPöEõ» UÇ_ -- (Eõç^ïEõ»Ý Eõ×]×Oô» ×Eõ]çXLX aVaî =Y×ØšöTö Uç×Eõã_
Eõç^Eïõ»Ý Eõ×]×Oô» UÇ_ c'÷[ý)*
7th Page

14. Expulsion of undesirable member :- Any member who goes against the Rules
and Regulation of the organisation may be expelled from the organisation.
14* a×]×Tö» a\öî [ý×c÷›õç» :- ×^ãEõçãXç aVaî+ a×]×Tö» ×XÌ^]ç¾_Ý» ×[ý»Óˆùç$Jô»S Eõ×»ã_ a\öî
YV» Y»ç [ý×c÷›õç» Eõ»ç c÷'[ý*
15. Auditor :- A qualified Auditor will be appointed by the Executive body who shall
audit the accounts of the society at least once in a year and Annual Audit
Report will be submitted to the Registrar of Societies Regularly.
15*×c÷$JôçY Y»ÝlùEõ :- ALX å^çGîTöç a]ËY~ ×c÷$JôçY Y»ÝlùEõEõ Eõç^ïEõ»Ý a×]×TöãÌ^ A[ý$K÷»» Eõç»ãS
×XãÌ^çG Eõ×»[ý %ç»Ó åTöCg [ý$K÷»õTö A[ýç» ×c÷$JôçY Y»Ýlùç Eõ×»[ý* ×c÷$JôçY» YÒ×Töã[ýVX açWýç»S
a\öç+ %XÇã]çVX Eõ»ç» ×Y$K÷Tö a×]×Tö a]Éc÷» YtÝÌ^Eõê_ Y×PöÌ^ç+ ×V[ý _ç×G[ý*
16. Legal Procedure :- According to the provision laid down in the section 6 of the
societies Registration Act-XXI of 1980, the Society may sue or may be sued in
the name of the President and Secretary of the Society.
16* %ç+X a¶YEõÞÌ^ Y×»$Jôç_Xç - a×]×Tö YtÝEõ»S %ç+X» 1860 $JôX» 21 Wýç»ç» 6 Xe VZõç
%XÇaçã» a×]×Tö» aEõã_ç %ç+X a¶YEõÞÌ^ Eõç] Eõç^ïEõ»Ý a×]×Tö» a\öçY×Tö %ç»Ó a¶YçVEõ»
Xç]Tö Y×»$Jôç_Xç c÷’[ý*
17. Dissolution :- If necessary, the Society may be dissolved and the properties
remained after dissolution may be handed over according to the provision laid
down in the Section 13 and 14 of the Societies Registration Act-.XXI of 1860.
17* \ö†Eõ»S:- ^×V %×X[ýç^ï Eõç»S [ý`Töf a×]×TöFX \ö† Eõ×» ×V[ý_GÝÌ^ç c÷Ì^ åTöãÜ™ö a×]×Tö
YtÝEõ»S %ç+X» 1860 $JôX» 21 Wýç»ç» 13 %ç»Ó 14 Xe VZõç %XÇaçã» AãEõ açVÊ`î UEõç
%XÇœöçXê_ aç-a¶Y×wøã[ýç» VçX Eõ×»[ý _ç×G[ý*
18. Certified to be the true copy of the Rules & Regulation of -(NAME OF THE
SAMITY)

18. (a×]×Tö» Xç] ×_×F[ý) ]É_ ×XÌ^]ç¾_Ý» YÒEÊõTö XEõ_» YÒ]çS Yy ×VÌ^ç c'÷_*

Signature of the three Executive Members. :-


×Tö×XG»çEõÝ Eõç^ïEõ»Ý aVaî» $Jôc÷Ý-

1. 2. 3.

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