User Manual FI14

Title: Funds Management

Module Name : Funds Management Module

OVERVIEW

Master Process Description Overview

Funds management is the Accounting term for apportioning funds across budget items. This process is referred to as
Funds Commitment. In SAP this process is managed using commitment items .

The Funds Management SAP module will affect how BSNL disperses budgets across business, as well as how these
budgets are managed, monitored and reported on.

It covers the following scenarios relating to Funds Management :

Course Transaction Code Description

FI14.01.01 To create commitment item
To change commitment item
FMCIA To Display commitment item
To Delete commitment item

FI14.01.02 FMSA To Create Fund center

FI14.01.03 FMSB To Change Fund center
FI14.01.04 FMSC To Display Fund center
FI14.02.01 FMBBC Original Budget – Enter
FI14.02.02 FMBBC Transfer Budget – Post
FI14.02.03 FMBBC Supplement – Enter Budget
Supplement
FI14.02.04 FMBBC Return – Enter
FI14.02.05 FMEDD Documents Display

Input - Required Fields Field Value / Comments

FM Area 1000
Company Code 1021

Procedural Steps

FI14.01.01 To create commitment item

A commitment item master record is required on SAP R/3 to allow the flow of
transactional data from Financial Accounting module to Funds Management module. A
commitment item corresponds to a GL account in the chart of accounts. A
commitment item must be created first before a GL account is created as this
is a required field in the GL master record.

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Title: Funds Management

Module Name : Funds Management Module

Create Commitment item

Via Menus Accounting Financial accounting Public Sector Management Funds

Management Master Data Commitment Item IndividualProcessing Create

Via Transaction Code FMCIA

. This is an alphanumeric code of the commitment item you are creating

Click on

Update the following required and Optional field

Field Name Description Values ( Example )

Name The short name of the commitment Expenses
item you are creating
Description The full description of the commitment Expenses
item you are creating
Dir. Postable Select dir.postable if you can post Yes
directly to this commitment item
Financial transaction The financial category it falls under 30
Commitment item category The category in which it falls under 3
whether balance sheet or income
category

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Title: Funds Management

Module Name : Funds Management Module

Click to save the commitment item

A message bar displays

Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete
==================================================================
FI14.01.01 To change commitment item

This process of changing a commitment item is triggered by a change in the attributes

of the GL account. Once the commitment item has transactions, some attributes such

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Title: Funds Management

Module Name : Funds Management Module

as whether you can post directly to that commitment item or not cannot be changed as
well as the financial transaction.

A commitment item corresponds to a GL account in the chart of accounts. In

order for the commitment item to be created, a corresponding general ledger
account must exist in the chart of accounts.

Change Commitment item

Via Menus Accounting Financial accounting Public Sector Management Funds

Management Master Data Commitment Item IndividualProcessing Create

Via Transaction Code FMCIA

Enter the name of a commitment item to be changed e.g. A35501

Click on

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Title: Funds Management

Module Name : Funds Management Module

Click on save to save the changes of the commitment item

The message bar displays

Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete

==================================================================

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Title: Funds Management

Module Name : Funds Management Module

FI14.01.01 To Display commitment item

This process of displaying a commitment item is triggered by a display in the attributes

of the GL account.

Display Commitment item

Via Menus Accounting �Financial accounting �Public Sector Management �Funds

Management �Master Data �Commitment Item �IndividualProcessing �Create

Via Transaction Code FMCIA

Enter the name of a commitment item to be displayed e.g. A35501

Click on

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Title: Funds Management

Module Name : Funds Management Module

The details in Commitment item is displayed

Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete

FI14.01.01 To Delete commitment item

This process of delete a commitment item is triggered by a deleting the commitment

item

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Title: Funds Management

Module Name : Funds Management Module

Delete Commitment item

Via Menus Accounting �Financial accounting �Public Sector Management �Funds

Management �Master Data �Commitment Item �IndividualProcessing �Create

Via Transaction Code FMCIA

Enter the name of a commitment item to be delete e.g A35501

Click on

A message displays
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Module Name : Funds Management Module

Click on Yes
A message bar displays

FI14.01.02 To Create Fund center

Funds Centers represent an organizational unit within a Financial Management area,

which represents the structure of an organization or an area of responsibility e.g.
departments or projects. Budgets are assigned to funds centers and commitment items
in Funds Management.

Create Fund Center

Via Menus Accounting Financial accounting Public Sector Management

gg
Funds ManagementMaster Data Funds CenterCreate
tar

Via Transaction Code FMSA

Update the following Required ( R ) and Optional ( O ) field

Field Name Description Values

( Example )
Funds Center Enter the funds center code to be F210160
created
From Fiscal Year Enter the validity start date 01.01.1900
To fiscal year Enter the validity end date 31.12.9999
FM Area FM area of BSNL 1000
Click on the enter icon to proceed to the next screen

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Title: Funds Management

Module Name : Funds Management Module

Update the following fields

Field Name Description Values ( Example )

Name Enter the short name of the Funds center KTR Fund Center
you are creating
Description Enter the full description of the Funds KTR Fund Center
center youare creating
Company Code Enter the Company code to which the 1021
funds center belongs
Business Area Enter the Business Area to which the 2101
funds center belongs
User Name Enter the funds center owner’s user TULNI001
name (logon name)

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Title: Funds Management

Module Name : Funds Management Module

On the same Funds Center create screen click onto the “Hierarchy” tab and
enter the information on the table below:

Field Name Description Values ( Example )

Hierarchy Variant Defaults from the setup

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Title: Funds Management

Module Name : Funds Management Module

Click on to save the funds center that has been created.

Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete

FI14.01.03 To Change Fund center

All the attributes of a funds center can be changed except the hierarchy variant only.

Change Fund Center

Via Menus Accounting Financial accounting Public Sector Management

ggt
Funds ManagementMaster Data Funds CenterChange
tar

Via Transaction Code FMSB

On the screen “Change funds center in FM Area”, enter the funds center
number in the field funds center

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Title: Funds Management

Module Name : Funds Management Module

Field Name Description Values ( Example )

Funds Center Funds Center F210160
FM Area Defaults to FM Area 1000
Click on the enter icon to proceed to the next screen

On the “Funds Center Change” screen make all the necessary changes.
Only fields that are white can be changed

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Module Name : Funds Management Module

Save changes made to the funds center by clicking

Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete

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FI14.01.04 To Display Fund center

All the attributes of the Fund center can be displayed .

Change Fund Center

Via Menus Accounting� Financial accounting� Public Sector Management�

Funds Management�Master Data� Funds Center�Display

Via Transaction Code FMSC

On the screen “Display funds center in FM Area”, enter the funds center
number in the field funds center

Field Name Description Values ( Example )

Funds Center Funds Center F210160
FM Area Defaults to FM Area 1000
Click on the enter icon to proceed to the next screen

It displays the attributes in the Fund center

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Module Name : Funds Management Module

Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete

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Title: Funds Management

Module Name : Funds Management Module

FI14.02.01 Original Budget – Enter

The budget entry in the system will be combination of Fund center and commitment
item . All the required master data already exist is the prerequisites required when
processing this transaction:

Via Menus Accounting Public Sector Management Funds management

gtt
gBudgetin
s g Budget Control System Entry DocumentsCreate

Via Transaction Code FMBBC

Update the following fields

Field Name Description Values ( Example )

Header
Process Select the process that you want to Enter
perform
Budget Category By default Payment
Version Enter version 0 for approved budget 0
Document Type Select document type 1000
Document Date Defaults to today’s date 10.06.2010
Budget Type Correspond to the process you are B1
carrying out
Lines
Funds Center SSA and Line of business for entering F210160
budget
Commitment Item Budget head for Budget entry A01501
Amount Amount of Budget 10000

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Title: Funds Management

Module Name : Funds Management Module

Click to Enter the Original Budget

A message bar displays

Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete

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FI14.02.02 Transfer Budget – Post

Budget transfer function will be used to re-allocate budget under certain conditions.
In case the Budget is more in one fund center and insufficient in another fund center the
budget transfer function will be used
It will also apply in the case where sufficient fund in one commitment item is to be
transfer to another commitment item having less fund

Via Menus Accounting Public Sector Management Funds management

gtt
gBudgetin
s g Budget Control System Entry DocumentsCreate

Via Transaction Code FMBBC

Update the following fields

Field Name Description Values ( Example )

Header
Process Select the process that you want to Transfer
perform
Budget Category By default Payment
Version Enter version 0 for approved budget 0
Document Type Select document type 1000
Document Date Defaults to today’s date 10.06.2010
Sender
Fiscal year Normally defaults to the current year 2010
Budget Type Correspond to the process you are A1
carrying out
Receiver
Fiscal year Normally defaults to the current year 2010
Budget Type Correspond to the process you are A1
carrying out
Lines
-/+ Select (-) for the sender commitment item -
Fund Center Enter the Funds center item transferring F210110
the budget
Commitment item Enter the Commitment item transferring A01501
the budget
Amount Enter the amount to be transferred 5000
-/+ Select (+) for the receiver commitment +
item

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Title: Funds Management

Module Name : Funds Management Module

Fund Center Enter the Funds center item receiving the F210120
budget
Commitment item Enter the Commitment item transferring A02501
the budget
Amount Enter the amount to be transferred 5000

Click to post the transfer

A message bar displays

Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete

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Module Name : Funds Management Module

FI14.02.03 Supplement – Enter Budget Supplement

This applies to allocating additional budget from outside to a particular combination of

funds centers and commitment items thereby increasing the overall budget amount.

Via Menus Accounting Public Sector Management Funds management

gtt
gBudgetin
s g Budget Control System Entry DocumentsCreate

Via Transaction Code FMBBC

Field Name Description Values ( Example )

Header
Process Select the process that you want to Supplement
perform
Budget Category By default Payment
Version Enter version 0 for approved budget 0
Document Type Select document type 1000
Document Date Defaults to today’s date 10.06.2010
Budget Type Correspond to the process you are A1
carrying out
Lines
Funds Center SSA and Line of business for entering F210160
budget
Commitment Item Budget head for Budget entry A01501
Amount Amount of Budget 10000

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Module Name : Funds Management Module

Click to post the transfer

A message bar displays

Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete

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Title: Funds Management

Module Name : Funds Management Module

FI14.02.03 Supplement – Return Enter

This applies to allocating additional budget from outside to a particular combination of

funds centers and commitment items thereby increasing the overall budget amount.

Via Menus Accounting Public Sector Management Funds management

gtt
gBudgetin
s g Budget Control System Entry DocumentsCreate

Via Transaction Code FMBBC

Field Name Description Values ( Example )

Header
Process Select the process that you want to Return
perform
Budget Category By default Payment
Version Enter version 0 for approved budget 0
Document Type Select document type 1000
Document Date Defaults to today’s date 10.06.2010
Budget Type Correspond to the process you are A1
carrying out
Lines
Funds Center SSA and Line of business for entering F210160
budget
Commitment Item Budget head for Budget entry A01501
Amount Amount of Budget 3000

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Module Name : Funds Management Module

Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete

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FI14.02.05 Document Display

In order to check for the document posted for budget entry

Via Menus Accounting Public Sector Management Funds management

gtt
gBudgetin
s g Budget Control System Entry DocumentsDisplay

Via Transaction Code FMEDD

Enter FM Area

Field Name Description Values ( Example )

FM Area FM Area for BSNL 1000
Document year Year for which budgeting is done 2010
Entry Document Budget Document number
number

Click on

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Module Name : Funds Management Module

Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete

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