Академический Документы
Профессиональный Документы
Культура Документы
examination
LUVNEIZKAH S. CANOY
Adviser
PANEL OF EXAMINERS
JONATHAN V CANETE
Head, College of Information Technology
ACKNOWLEDGMENT
Our heartfelt gratitude is hereby given to the following people who never
Prof. Panfilo A. Actub Jr., Our instructor, The Capstone Instructor, for
sharing his expertise and for the patience in correcting this study;
Ms. Princess Milcah Faith P. Achas, TCC Cafeteria In-Charge, for giving
us complete data of what we need and full support to accomplish this project till
the end;
Our Family, Friends and to Almighty God, for giving us financial support,
for sharing ideas and believe to us that we can make it, and for answering our
encounter.
DEDICATION
This school taught us many lessons in life which are useful in our chosen carrier.
worked so hard just to pay our tuition fee and to our Almighty God who gives us
Finally, this study is dedicated to all those who believe in the riches of
learning.
LIST OF FIGURES
Page
Page
Page
TITLE PAGE i
APPROVAL SHEET ii
ACKNOWLEDGEMENT iii
DEDICATION iv
CHAPTER 1
Introduction 1
Definition of terms 10
CHAPTER 2
Local Studies 12
Foreign Studies 15
CHAPTER 3
METHODOLOGY
Research Method 18
Research Environment 19
Planning 20
Requirement Analysis 21
System Analysis 22
Designing 23
Project Description 23
Software Features 24
Project Structure 28
Entity Relationship Diagram 29
Dataflow Diagram 31
Development 32
Architectural Design 32
Context Diagram 33
Testing 33
Software Evaluation 35
CHAPTER 4
Problem Number 1 37
Problem Number 2 37
Problem Number 3 38
Summary 39
Findings 39
Conclusions 40
Recommendation 40
REFERENCES
BIBLIOGRAPHY 41
WEBLIOGRAPHY 42
APENDIXES
Survey/Interview Questionnaire
Gallery
Curriculum Vitae
Introduction
human errors and a lot of works to be done. Since the Cafeteria of Tagoloan
encountering lots of problems like rubbish waste of time, since the process is time
consuming. It can also put all the data at risk since the process does not secure all the
data because in the manual system the data are written in the log book and anyone can
access it anytime. It’s time consuming in the sense that the management still neet to
tool into the food tray for the availability of food in the menus form them to be able to
know the needed to be purchased to same food menu, moreover the transaction
records has no proper storage that leads to the difficulty in doing the inventory reports.
As the world grows faster into a thriving technology age, updating from a manual
inventory to and an advance system will get rid of problems from manual computing
system and can change the workflow of a school cafeteria into a more convenient and a
better workflow system. Regarding this matter, we have come up with the study of
creating a Computerized Inventory, Costing and POS System for the cafeteria of
Tagoloan Commnunity College.. The research further provide ideas that will help keep
track on usual problems upon using the manual inventory within the cafeteria
inventory system improved the efficiency of purchasing. Point of sale and inventory
management gathers the information pertinent to ordering, and “historical data enables
you to more accurately forecast seasonal sales and make better buying decisions for
the future”. Anonymous (2008b). Both employees and customers are benefactors of
Electronic point of sale systems creates a major competitive 9 advantage for garden
centers of any size. Customer inquiries can be handled much more quickly because
“sales staff can locate stock on hand at any store location right from the POS terminal,
and check the status of backorders, enabling [employees] to efficiently fulfill customer
needs and move them through checkout quickly” (Anonymous, 2008b). Without
is expedited by using sales data to keep track of current inventory levels; employees
and managers no longer need to spend the day wandering the sales floor counting
The Computerized Inventory, Costing and POS System for the cafeteria of
Tagoloan Commnunity College research objectives: to provide ideas about how this
system works; to identify the pros and cons using this system; and to know how can this
system affect the relationship between the costumer and the in-charged of cafeteria.
determine what you should add, the point of sale system will be able to do this for you.
3
Through the tracking and collecting of information, the system is able to know what sells
a lot and when it should be restocked. You will also get reports that will help you
determine when you should adjust your pricing. POS Systems are known to have the
information that you have on your customers the better equipped you will be. From
stock inventory, data collection and detailed reports, good point of sale systems will be
able to offer them all. A system that is capable of integrating with other ordering and
sales systems is good to invest in. gathering customer information is necessary for the
Theoretical Framework
established its roots during the 20th Century, as mathematicians began developing -
both theoretically and literally - machines which imitated certain features of man,
completing calculations more quickly and reliably. The word automata itself, closely
related to the word "automation", denotes automatic processes carrying out the
production of specific processes. Simply stated, automata theory deals with the logic of
automata, computer scientists are able to understand how machines compute functions
and solve problems and more importantly, what it means for a function to be defined as
determines the next configuration on the basis of a finite portion of the present
accepts that input. The most general and powerful automata is the Turing machine.
Costing and POS system. This study is designed will to provide an accuracy of the
calculation of system in every single-click done by the in- charged, all data will be stored
in the computer, made so easily to monitor the transaction of Inventory and POS
process. Database will be provided to secure all the records, stored data and it also
leads to a fast retrieval of all the records, when the management needs to review all the
transaction done by the in-charge of the Cafeteria. This case study concerning all
customers of Tagoloan Community College cafeteria for them not to wait for along
period before their order will be served. The effectiveness in this system will provide a
Conceptual Framework
The formulas are coded to the program to execute which automatically calculate
which will be interpreted by the compiler and will compile or convert it to program that
Shown Figure 1.3 Schema of the Study, the “problem” oval refers to the relevant
problem of the study which is the unsecured files and error manual tally of transaction
The “solution” oval represents a tool to be used in solving this problem. The
“practical relevance” oval observation knowledge creation offers benefits. This means
the Computerized Cafeteria Inventory, Costing and POS will be evaluated following the
The “output” refers to the study of “Computerized Inventory, Costing and POS”
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The study aims to improve the manual method of Inventory and Costing process to
College Cafeteria. This system will help in facilitating an easy monitoring inventory sales
Help secure their confidential records by creating a separate login form for the
admin user and the cashier with username and password that is added feature to
Create a program integrated with database that will help keep all records in
The findings of the study offer benefits to the following people who are directly
TCC Faculty and Staff – The system will provide convenience to the instructor and
staff in ordering food and provides good services with less time consumption.
TCC Students– The system will offer good service and benefits to the students at the
cafeteria.
Tagoloan Community College – The result of the study will be profitable for the
school, for it can be helpful for the cafeteria to lessen time in conducting inventory and
monitoring sales, the files will be secured. The school will be adapting the new ways of
technology.
Future Researchers – The study will give the future researchers a partial view on how
to start a program like a computerized inventory and point of sale system, fast costing
and to discover the specific details that are included in the study.
9
The study focuses only on the process of Computerized Inventory, Costing, and
Baluarte, Tagoloan Misamis Oriental. The program is design to provide accurate, time
saving and faster way of processing business transactions. It is also design to generate
inventory reports, costing and POS process. It will help the cafeteria lessen their works
The study limits only on how to enhance the manual process into Computerized
Inventory, Costing and POS System and it is not a web-based system which is shared
online. The system was intended to use only in Tagoloan Community College Cafeteria
and the system unit are also required in order to use our proposed system.
10
Definition of Terms
For better understanding and clarification the researchers defined the following
POS (Point of Sale) – It is refer to process where the charged is doing the transaction
before it is completed. At the point of sale the in charge would compute the cost of
customer.
problem.
Codes – It refers to the character or words and numbers being putted in program to run
functionally
Program – It refers to an application which has sorts of instruction which the computer
reads
Output – It refers as the system’s action or response after being instructed by the user
Other significant terms used in context that been defined by the researchers:
computer or computers.
Costing – It is refer to the process of letting you figure out how much you’re spending
on products. This helps in accounting, pricing products, and other parts of running a
business.
Inventory – It is refer to the raw materials, work-in-process products and finished goods
that are considered to be the portion of a business’s assets that are ready or will be
ready to sale.
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Chapter 2
Computerized Inventory, Costing and POS System has the ability to produce
printed paper works, easily monitors and tracks records, calculate payments
automatically that helps every business like restaurant and cafeteria towards managing
and selling their products. Having Computerized Inventory, Costing and POS System
will help improve your business through its ability in managing stocks. It will also give
Local Studies
According to Jonick Boguat, et al, 2014, Inventory systems keep track of the flow
of goods and are designed to tell where each product is going and how much is being
sold and which products produce the greatest profit. Some business relies on inventory
system which plays a vital role by accounting for all goods or products. Inventory
system track a particular item in the flow of sales and enable a business take stock and
appropriately manage their goods and products. Inventory system helps all business
man and woman for their business, because inventory system sells product in order to
system where information technology plays a major role. It makes the work easier,
faster and more accurate. Due to the fact, the automated scheme has become essential
to small and big companies for they are expected to give the best services possible.
Nevertheless, some businesses still prefer sticking with the system that is not integrated
13
with technology. Profitable causes are computer illiterate staff and lack of funds.
Companies, especially the big ones are recommended to switch from manual to
automated systems because this will improve the efficiency and productivity of the
business which will up lift the industry’s reputation. One of the most sought after
comes hand in hands. A purchasing and inventory system is very important in every
Primarily, inventory work consists of input, output and restock. Input is a process of
buying new products into the inventory and replacing the old products with the new
ones. Meanwhile output is a procedure of taking out the products for the inventory for
sales or usage and refills the insufficient or escalating demands. Most of the retailing
market is using traditional way in the inventory management systems where a person is
assigned to check and record the stock by hand using pen and paper. It is where
chain, originated in Iloilo City on Dec, 12, 2003. Serving great tasting barbeque and
MangInasal Restaurant POS System includes computer, monitor, cash drawer, receipt
printer, possibly a kitchen printer and POS software. Additional hardware and/or
software such as kitchen printer, credit card reader, pole display, etc. may be added at
any time. Touch Screens: With its flexible user interfaces and programming, many retail
business owners prefer to use touch screens. With this type of restaurant
hardware, an employee can easily set orders and cancel an order within a second. It
14
can also reduce mistypes and faster ordering. Touch screens also uses less electricity
and much easier to position on the counter table, but they are more prone to
breakdowns.
about specifying the size and placement of stock goods. Inventory management
protect to regular and planned course production against the random disturbance of
running out of materials or goods. The scope of inventory management also concerns
the fine lines between replenishment lead time carrying cost of inventory, asset
inventory, price forecasting, Physical inventory, available physical space for inventory,
According to Flores, Garcilan, and Lorzano (2011), Point of Sale (POS) terminal
keep track of goods that it has in stock and to procedure bills for costumers. Whenever
an item is sold the product code the item is read into a till by a barcode scanner.
Sometimes the barcode is not scanned properly. If this happens the till makes a
beeping sound and the product code must be rescanned or entered using the keyboard.
Once the product code has been entered the till looks up the price and name of the
customer’s receipt. It also updates the product’s records in the stock files to indicate that
Foreign studies
the rapidly moving item too thin, increasing inventory turnover without sacrificing
service, keeping stock without sacrificing performance, obtaining lower prices by making
control system is a system that managing the inventory of the company, when it comes
reordering stocks. According to his research the inventory system is updated each time
if an item is sold or used of raw materials to create a product. According to Jane (n.d.)
towards inventory system, it keeps track the items available in our store, so if we know
that the material is available, we can easily satisfy our customer’s needs when they
reach us. The inventory system informs us when we need to purchase more products or
supplies.
inventory system can solve multiple problem in the business industry. Point of sale
(POS) system is a combination of hardware and software network which is can track
sales and inventory as they occur. The ability to process the transaction of cash are
efficient operation of the enterprise. She said if you have a lot of cash transactions,
replacing the cash registers with a Point-Of-Sale (POS) system can save you money.
16
take place in a trading environment. Point of Sale typically used to calculate the price of
an item based on its measurement then display it to the customer and finally generate a
receipt, label or other printout (Australian government NMI, 2012). POS systems
transaction also known as a checkout. These systems include cash registers, handheld
devices special terminals optical scanners and magnetic card readers. POS systems
are widely used in the retail and hospitality industry (Gillum et al, Carter 2012)
monitoring system collects data to aid in production scheduling. Using this kind of
scheduling, pricing and other decision that can make supply chain. Sales and inventory
data enables the company to increase or decrease production in the factory so the
company won't have too many finished goods stored in its warehouses. According to
Rebecca Black (2017), the unique table locator system by LRS was chosen to help
Shakey’s meet these two challenges. This system was designed to help fast-casual
concepts to measure and increase speed of service while providing an unmatched level
food order, the cashier gives the customer device and enters that number as the order
number into the POS system. The customer decides where they will sit. The table
location system then reads where the customer is sitting to help the food runner know
where to deliver the order.When the order is up, the food runner references a monitor to
determine what table should receive that order and heads directly to that table. The food
17
runner delivers the order and removes that order from the screen. The timer is stopped
and the data stored for future reporting.Timer thresholds are set in the system to
indicate when an order is late. When an order reaches this threshold, a manager is
paged. The orders are color-coded as white, yellow, orange and red on the Status
worldwide but shared locally through LAN with localhost. The proposed system will let
the cashier record the order and compute automatically the payment of the customer by
Chapter 3
METHODOLOGY
Research Method
study in which the investigator manipulates (at least) one variable while measuring (at
least) one other variable. This method is often used in psychological research and can
usually randomly assigned to different groups. The group that receives the independent
variable is called the experimental group and the group of participants are treated in the
same manner as the experimental group but do not receive the independent variable is
called the control group. Sometimes a preexisting characteristic already exists in the
participants, such as sex, age, clinical diagnosis, etc. In this case, there is no random
Research Environment
This study was conducted at Tagoloan Community College Cafeteria. The researcher
aimed to make a system to secure inventory sales report, costing and automatically
save all records. The beginning in cash inventory from the point of sale it also manage
register update your account received billing records, cost of food item sold out from the
customer, and purchasing item. The used of computerized Cafeteria Inventory, Costing
and POS System it help to assist the In-charge of cafeteria to make easiest, faster to
This study discusses about the Project Development Life Cycle and how to work
solving the problem. When researcher build software applications, they just do not sit
down and start input coding instead, they follow a sequence of methods of finding out
the solutions, which breaks the flow of process into a series of task. The researchers
have use Agile method which iteration method was repeated until the project will be
Planning
about of the manual process that they’ve encountered hassle and time-consuming in
21
writing down their daily sales. And about the information we gather after conducting the
interview, we used the information that we have. In this study proposal, researcher
employ to make a system that will change the manual process into computerized. The
system will calculate the order accurately, estimate the cost and accelerate the daily
Requirement Analysis
In this study it discuss about the information we have gathered after we undergo
1. Why they want to change the daily sales report from manual process into
computerization.
The in-charge of the cafeteria in Tagoloan Community College wants to change the
manual process into computerized to speed up transaction and smoothly calculates the
orders, costing and their daily sales inventory. Since the manual process is time-
consuming in keeping track of the records and producing printed document in their daily
2. What are the usual problems that they encounter in using manual process.
The problems they usually encountered by using manual process is. It is time-
consuming and it also hassle to use manual calculating of the orders of their customer,
costing in food & beverage, and also their inventory process. Because of that method it
might be cause of miscalculation and the in charged might mistakenly recorded some
reports.
22
After the interview, the in-charge of cafeteria in Tagoloan Community College together
with researcher discussed about the forms is needed. According to the in-charged, they
state that they wanted to change their manual process into system because they said
using manual is time-consuming and not secured to keep a record. The researcher
feature which is not the main function of the system like Security Login and Functional
feature which is the main function of the system like, automatically calculates the bill of
System Analysis
Designing
In designing the system, the researchers employ to illustrate on how the system
will work. It includes Project Description, Software Features, Process Flow Chart,
Project Description
The Project Description will define the Computerized Inventory, Costing and POS
System of Tagoloan Community College Cafeteria functions which was stated in figure
above
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Software Features
Computerized – It generates sales summary report of daily, weekly and monthly and
prints
stocks
Costing – It calculates the profits and capital of recipes through percentage for recipe’s
Security and Confidentiality – It has Login form as security for users (admin & cashier)
Accessibility & Availability – Admin has full access and control of the system while
cashier has limits and can access only POS System. Admin can set the day opening
Integrity & Reliability – It produces exact unmodifiable bill and accurate calculations
25
ADMINISTRATOR
CASHIER
Figure 3.4. The Proposed System Model of Computerized Inventory, Costing and
POS of Tagoloan Community College Cafeteria shows all the users can do. Admin User
has full-control of everything, can do inventory which is add and updating inventory
stocks, can do costing which is pricing the every food display in POS System and can
try to do order also as testing of how the POS work if customers buys a food. Cashier
has limited control, only POS System can the cashier access. Cashier can record the
customer’s orders, input payments, view daily sales summary and can print summary
Figure 3.5 shows the flow of every transaction of the Computerized Inventory,
Costing and POS System of Tagoloan Community College Cafeteria. Inventory has
Update and check stocks on it. In Costing, can create recipe, pricing of recipes and view
recipe which will be imported to POS. In POS which the cashier’s main, displays the
Figure 3.6 shows the inside structure of the system. It started in Create Account
because no one can log-in without an account. Cashier can access POS which contains
Order, Food Name, Food Quantity, Price of Food, Total Payment and Payment. Cashier
also can view Reports which contains Daily Sales and can Print Summary. Admin can
access POS which the cashier has, Costing which is food cost and Inventory which is
List of stocks. Admin also can view Customize Reports of Daily Sales, Weekly Sales
and Monthly Sales and Print it. As admin it manages Inventory and checks or evaluates
it.
29
connected to tblutensils as (one or many to one or many with dashed line). tblsdorder
as (one or many to one or many). tbluser connected to tblpos as (one and only one to
In Figure 3.8 shows the flow of data in Computerized Inventory, Costing POS
System of Tagoloan Community College Cafeteria towards ordering flow of Food. The
Ordered(4.0) and Summary Sales Report(5.0). The interactor are Customer, Cashier,
Kitchen and Manager. Before a POS can display a food Menu, it may have first create
recipe in Inventory Storage and Pricing it in Food Costing. Customer Orders food and
Cashier Inputs it. the POS System will sum-ups the bill and will show the billing
statement of Food ordered. Food List will be given to a chef in-charge of cooking foods
in Kitchen. The Food List ordered by a customer also will record data and puts it to
Development
In developing the system, the researchers use the Visual Basic 6.0 and MySQL
for the database of the system. The developers have used the architectural design (see
figure).
In the presentation tier, the developers will used Visual Basic 6.0, as user
interface and design of the proposed system which the users interact. This tier only
communicates to the application tier. The programmer used also Visual Basic 6.0 for
coding the functionality which connects to the database of the Localhost. The
developers will need a Router Switch which is the cafeteria already have to connect the
Admin and Cashier. MySQL will be used as the database tier for storing data. All the
input data, in user interface which is the presentation tier, will be stored and recorded to
MySQL as database tier but first the data goes to the application tier for validation
purposes.
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In Figure 3.9, it shows the abstract relationship between the people involve using the
College” or “Computerized Cafeteria Inventory, Costing and POS System”. The People
will be involve are Admin, Cashier, Customer, Kitchen (Chef) and Market(Stocks Buyer)
Testing
Testing and Procedures and, Software Testing and Methods. In this phase, the whole
system was being examine which the programmer eliminates every error and debugs
them by testing the program. In this phase also the researchers were having the pre-
Software Testing
The result of the system is evaluated to the progress of design, accuracy and
wherein the admin or the standard user (Cashier) considered the progress of accuracy
The software testing method uses both the manual process and computerized
process to check the condition of the system. It is important to test the system to get the
Implementation
meets the required features and fits desired output of the client likes. In this phase also
will test the accuracy and effectiveness of the program in terms of serving the client.
The researchers were open for any changes since the researchers have used the agile
lacking the iteration will repeat, back again to planning phase to implementation phase
finishing a baseline of iteration until the researchers satisfy the needs and wants of the
clients.
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Evaluation
This Evaluation evaluates the flow of time transaction in TCC Cafeteria after the
system has been deployed for testing purpose
Time Rating
TRANSACTION
Before After
1) Every Transaction Last in
2) Tallying of Records
3) Calculating of Bill
Table 2.1 Time Evaluation
From the features stated please rate iCafe system according to its performance.
Software features are been defined in page 24
SOFTWARE RATE 1 Poor 2 Fair 3 Good 4 Very Good 5 Excellent
FEATURES 1-5 1 2 3 4 5
Functional features
Computerized
Inventory System
Costing System
POS System
Non-functional features
Security and Confidentiality
Accessibility & Availability
Efficiency & Usability
Integerity & Reliability
Table 2.2 Features Evaluation
Calendar of Activities
The Gantt chart is shown in Table 1.1 reflects the activities which were
undertaken from the start of the project until the project was completed. The project was
started at the month of June, 2017 with Planning. The Researcher was gathering data
after planning on the same month also. The researcher also took time on setting the
December, the researcher designed the system and the task was completed for 5
months. On the early part of October the researcher started to make the program or
coding, the task was completed for 5 months. Finally on the middle part of February, the
researchers together with the end users tested and implement the system.
Chapter IV
Problem No. 1
How to minimize the paper works of cafeteria that can cause effort and time
consuming?
To minimize the paper works in the inventory and costing process the researches
create this program Computerized Cafeteria Inventory, Costing and POS of Tagoloan
Community College for them to lessen their paper works, saves time and secures files
also.
Problem No.2
Help secure confidential records by creating login form with username and
password that is added feature to help secure the files. In the automated process, there
is no need to input data because the transaction process will be automatically save and
you can easily view it in the inventory it is also save in the database to prevent loss of
Problem No.3
Cafeteria?
To help the cafeteria trace every transaction, Create a program integrated with
database that will help keep all records in TCC cafeteria and our solutions is
Cafeteria?
Cafeteria?
39
Chapter V
In this chapter, the researcher will discuss the summary, the findings, the
Summary
This study was designed for the Tagoloan Community College Cafeteria to
improve their manual process to Computerized Cafeteria Inventory, Costing and POS
System to have accurate, time-saving and fast order transactions. In using this system,
the user will get the customer’s order by checking the menu and the summary of the
customer’s orders can be viewed in the list of orders and the payments will be
calculated automatically. All the transactions are saved in the Data report and can be
printed if wanted.
Findings
printed as outputs.
Will have Security Login Form to keep every data and records confidential
Integrated with database and therefore will easily track every transaction that is
recorded in database
Will have POS System that will improved their ways of transacting orders
40
Conclusions
Tagoloan Community College” will benefit the school cafeteria by improving their ways
already. This study also helps to estimate their profits as of Costing and keep every
Recommendations
As the result of evaluation made by the researchers that the program was
reliable and acceptable, the researchers recommend that there will be trained personnel
in using the proposed system and regarding to the use of data and information. This
research can help another group of researchers in the future to serve as there reference
works, calculates automatically the customer’s order and secures data; all of this can be
5(10), 22–23.
John Wiley & Sons (1967). “AutomataTheory”. New York Chichester Brisbane
Anonymous (2013). “Mang Inasal Restaurant POS System” Article. Bestlink College
of the Philippines.
Francois (2010), “Sales Software”. Article taken from Sales and Inventory System
Kashima, Matsumo & Ishil (2010), “Cashier terminal”. Article taken from Sales and
https://cs.stanford.edu/people/eroberts/courses/soco/projects/2004-05/automata-
theory/basics.html
https://yourbusiness.azcentral.com/point-sale-pos-systems-work-restaurant-
businesses-13202.html
https://www.thebalancesmb.com/why-you-need-a-pos-system-2888877