KSKV SVM 2017

MINISTRY OF EDUCATION, MALAYSIA

VOCATIONAL COLLEGE STANDARD CURRICULUM

COURSE INFORMATION

PROGRAMME : BUSINESS MANAGEMENT

COURSE NAME : MEETING PREPARATION ASSISTANCE

COURSE CODE : BPP 2012

YEAR/SEMESTER : 1 SEMESTER 2

CREDIT UNIT : 2.0

CONTACT HOUR : FACE TO FACE : 4.0 HOURS / WEEK

NON FACE TO FACE :

COURSE TYPE : VOCATIONAL

PRE-REQUISITE :

CORE REQUISITE :

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COURSE OUTCOMES

At the end of the course, the students should be able to:-

1. Identify meeting preparation requirements; and

2. Carry out meeting preparation assistance.

COURSE DESCRIPTION

The Meeting Preparation Assistance course describes the competency required in assisting the preparation of meeting. The person who is
competent in meeting preparation assistance shall be able to identify meeting preparation requirement and carry out meeting preparation
assistance. The outcome of this course is to equip the trainee with the knowledge and skills in meeting preparation so that the meeting is
prepared according to organization SOP and requirements.

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CONTENT AND LEARNING STANDARDS

PROGRAMME : BUSINESS MANAGEMENT

COURSE NAME : MEETING PREPARATION ASSISTANCE

COURSE CODE : BPP 2012

CONTENT STANDARD LEARNING STANDARD

CONTACT HOURS
(WORK ACTIVITIES) (RELATED KNOWLEDGE / RELATED SKILLS / ASSESSMENT CRITERIA
(TRAINING DURATION)
ATTITUDE / SAFETY / ENVIRONMENTAL)

24 HOURS 1. Identify meeting RELATED KNOWLEDGE ASSESSMENT CRITERIA

[6 WEEKS] preparation
requirements 1.1 Types of meeting: 1.1 Types of meeting interpreted
LECTURE  Informal meeting 1.2 Company’s meeting procedure
6 HOURS  Departmental meeting listed out correctly
[1 HOUR X 6 WEEKS]  Managerial meeting 1.3 Work order interpreted
 Ad-hoc meeting 1.4 Meeting standard operation
PRACTICAL procedure produced
 Board meeting
18 HOURS 1.5 Meeting details verified by
[3 HOURS X 6  Annual General Meeting (AGM) superior
WEEKS]  Extra-ordinary General 1.6 Meeting venue selected
Meeting(EGM) according to availability room
 Tele-conferencing and requirement
1.2 Procedures of meeting 1.7 Meeting’s tools and equipment
1.3 Types meeting venue: determined
 Meeting /conference room 1.8 Tele-conferencing tools and
 Informal meeting venue equipment identified
 Auditorium
1.4 Tele-conferencing requirements
 Type of teleconferencing tools &
equipments

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RELATED SKILLS

1.1 Determine types of meeting

1.2 Determine company’s meeting
procedure
1.3 Determine meeting venue
1.4 Determine meeting’s tools and
equipment

ATTITUDE / SAFETY / ENVIRONMENTAL

Attitude
1.1 Proactive and meticulous approach
in preparation of meetings

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CONTENT AND LEARNING STANDARDS

PROGRAMME : BUSINESS MANAGEMENT

COURSE NAME : MEETING PREPARATION ASSISTANCE

COURSE CODE : BPP 2012

CONTENT STANDARD LEARNING STANDARD

CONTACT HOURS
(WORK ACTIVITIES) (RELATED KNOWLEDGE / RELATED SKILLS / ASSESSMENT CRITERIA
(TRAINING DURATION)
ATTITUDE / SAFETY / ENVIRONMENTAL)

56 HOURS 2. Carry out meeting RELATED KNOWLEDGE ASSESSMENT CRITERIA

[14 WEEKS] preparation assistance
2.1 Types of meeting room setup:- 2.1 Meeting preparation activities
LECTURE  Boardroom followed according to checklist
14 HOURS  Classroom 2.2 Meeting room layout plan
[1 HOUR X 14  U/V Shape produced according to meeting
WEEKS]  Round table requirements
2.3 Appointments and meetings
 Theatre
PRACTICAL confirmed with attendees
2.2 Usage of presentation tools:-
42 HOURS 2.4 Communication tools and
[3 HOURS X 14  Audio directory utilized for reservation
WEEKS]  Visuals according to procedures
 Teleconferencing 2.5 Meeting tools, equipment and
2.3 Procedure to setup Audio Visual materials prepared according to
Aids (AVA) meeting requirements
2.6 Types of refreshment for
meeting identified according to
types of meeting
2.7 Meeting room arranged
according to meeting room
layout plan

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2.8 Meeting room set up according

2.4 Tools, equipment and material used to meeting requirement
for meeting setup:- 2.9 Meeting agenda and previous
 Multimedia application minutes of meeting prepared
 Projector according to procedures
 Computer 2.10 Copies of meeting agenda and
 Flip chart previous minutes of meeting
prepared according to
 Whiteboard
procedures.
 Stationery
2.5 Types of refreshment for meeting
2.6 Technique to prepare presentation
slide
2.7 Format of minutes of meeting.
2.8 Organization policy on
accommodation eligibility
2.9 Transportation reservation procedure
for:-
 Air (Plane)
 Sea (Cruise, Ferry)
 Road (Car, Coach, Taxi)
 Rail (Train)

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RELATED SKILLS

2.1 Communicate with attendees to set

appointments and meetings.
2.2 Confirm appointments and meeting
with attendees according to schedule.
2.3 Utilize communication tools and
directory for reservation.
2.4 Arrange meeting room according to
meeting plan.
2.5 Prepare meeting agenda and previous
minutes of meeting.
2.6 Prepare copies of meeting agenda and
previous minutes of meeting.
2.7 Prepare meeting tools, equipment and
materials.
2.8 Prepare meeting refreshments.

ATTITUDE / SAFETY / ENVIRONMENTAL

Attitude
2.1 Accuracy in preparing meetings

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CORE ABILITY

CORE ABILITY

SILA RUJUK LAMPIRAN A : JADUAL PEMETAAN NOSS DAN KSKV

SILA RUJUK LAMPIRAN B : JADUAL PEMETAAN NOSS DAN CORE ABILITY

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Tools, Equipment and Materials (TEM)

ITEMS RATIO (TEM : Trainees)

1. Computer 1:1
2. Database software 1:1
3. Internet 1:2
4. Stationery 1:1
5. Printer 1:1
6. Scanner 1:1
7. Physical file 1:1

REFERENCES
th
1. John Harrison, 10 edition, 1996, Secretarial Duties, ISBN 9780582278448
nd
2. Josephine Shaw, 2 edition 1984, Administration in Business, ISBN 0712101861
3. Estelle Belle Hunter, 2010, Office Administration for organizations supervising, ISBN 1146982763
4. Pattie Odgers, 2005, Administrative Office Management, ISBN 9780538438575

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