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Best Practices of Bridge System Management—A Synthesis

R. Edward Minchin Jr., M.ASCE1; Tarek Zayed, M.ASCE2; Andrew J. Boyd, M.ASCE3; and
Micheal Mendoza4

Abstract: The paper’s primary purpose is to evaluate current practices in bridge management and inspection procedures in the United
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States and how State Highway Agencies 共SHAs兲 follow U.S. Department of Transportation guidelines. The efficiency of SHA in utilizing
the bridge management systems 共BMSs兲 available to them is analyzed, and the agencies’ readiness to respond to events such as hurricanes,
flooding, or earthquakes is evaluated. The paper addresses issues regarding bridges with unknown foundations, interviewing four struc-
tural engineers from three SHA regarding these topics. Bridge management officials across the country will benefit from this research by
evaluating their agencies’ current practices in comparison with other state agencies. Findings show that state officials attempt to follow
very closely the guidelines set by the federal government for bridge inspection and maintenance. However, it was also discovered that,
during catastrophic events, agencies rely heavily on managing engineers’ experience and decision-making capabilities because there is no
set of response procedures for these extreme conditions. Although powerful BMS tools are available, few SHA utilize these tools to their
full capabilities.
DOI: 10.1061/共ASCE兲0742-597X共2006兲22:4共186兲
CE Database subject headings: Bridge maintenance; Systems management; Bridge foundations; Earthquakes; Hurricanes.

Introduction located on one side of the river and a large community on the
other side with the hospital and fire and rescue unit that serves the
State highway officials are often put in situations in which they smaller community, then making this decision would be more
have to make difficult decisions, some life or death. Among these difficult. If the bridge were closed, then the shortest detour would
are decisions dealing with whether to leave a bridge open to traf- add several miles to the distance between the towns. Closing the
fic or to close the bridge following a disaster or upon determining bridge would thus cut off the smaller community from these es-
that the bridge may have problems dealing with structural, scour, sential services.
or seismic conditions. These decisions not only affect travelers With the managing engineer charged with making this deci-
that may be severely injured or even killed if the bridge is left sion facing a daunting task, what if the only information available
to him or her were what could be seen from the riverbank? What
open and then collapses but also those who may suffer the same
if the managing engineer did not know anything about the foun-
fate should the bridge be closed, isolating them from needed
dation of the bridge? These conditions make a well-informed de-
medical or emergency services.
cision impossible and put state highway officials and bridge
Such decisions become even more difficult when the manager
system managers in an unenviable and sensitive position.
does not have the information necessary to make a well-informed
The situation described above is not hypothetical, but real. The
decision. For example, if a bridge over a river has just been sub-
National Bridge Inventory 共NBI兲 is a collection of key informa-
jected to a hurricane or an earthquake, and the status of the bridge
tion used to identify and characterize the type, usage, size,
is in question, a decision must be made regarding whether to
location, and condition of each bridge in the United States. Ap-
leave the bridge open or close it. If there were a small community
proximately 104,000 of the 580,000 bridges in the NBI have been
identified as having unknown foundations 共Olson et al. 1998兲.
1
Assistant Professor, Dept. of Civil and Coastal Engineering, Univ. of Because of inadequate foundation information, expensive bridge
Florida, P.O. Box 116580, Gainesville, FL 32611. E-mail: minch@ufl.edu countermeasures are often implemented even though they may
2
Assistant Professor, Dept. of Building, Civil and Environmental
not be necessary; however, taking no action at all brings unac-
Engineering, Concordia Univ., BE-357, 1257 Guy St., Montreal PQ,
Canada H3G 1M7. E-mail: tzayed@alcor.concordia.ca ceptable risks. Without guidelines to follow, it becomes more dif-
3
Assistant Professor, Dept. of Civil and Coastal Engineering, Univ. of ficult for managers to develop a proper course of action after a
Florida, P.O. Box 116580, Gainesville, FL 32611. E-mail: aboyd@ disaster.
ce.ufl.edu Public transportation agencies are responsible for keeping the
4
Research Assistant, Dept. of Civil and Coastal Engineering, Univ. nation’s bridges safe. Inspections are done on a regular basis, and
of Florida, P.O. Box 116580, Gainesville, FL 32611. E-mail: effective bridge management techniques are essential. The U.S.
mikemendoza77@yahoo.com Department of Transportation 共USDOT兲 has established guide-
Note. Discussion open until March 1, 2007. Separate discussions must
lines on bridge maintenance and inspection procedures. The pur-
be submitted for individual papers. To extend the closing date by one
month, a written request must be filed with the ASCE Managing Editor.
pose of this paper is to evaluate current practices in bridge
The manuscript for this paper was submitted for review and possible management and inspection procedures in the United States and
publication on June 15, 2005; approved on March 7, 2006. This paper is how state highway agencies 共SHA兲 follow USDOT guidelines. To
part of the Journal of Management in Engineering, Vol. 22, No. 4, accomplish this, it was necessary to evaluate existing bridge man-
October 1, 2006. ©ASCE, ISSN 0742-597X/2006/4-186–195/$25.00. agement systems 共BMSs兲, investigate how effectively state high-

186 / JOURNAL OF MANAGEMENT IN ENGINEERING © ASCE / OCTOBER 2006

J. Manage. Eng., 2006, 22(4): 186-195


way agencies 共SHAs兲 are using available pridge management sys- from the storm surge 共which can damage the bridge’s pier foot-
tems 共BMSs兲, and evaluate SHAs’ use of BMSs as part of their ings, columns, and foundation兲 and flooding 共which causes dam-
response to emergency situations such as natural disasters. age to the bridge’s piers, abutments, and foundation through scour
or floating debris兲.
During recent hurricane seasons, hurricanes damaged several
Obsolescence and Structural Deficiency
bridges. Wind speeds of up to 115 mi/ h were reported during
Wear and tear is a natural occurrence in any structure that is Hurricane Jeanne, while a quarter-mile section of the eastbound
exposed repeatedly to weather and heavy loads, and bridges are Interstate 10 Bridge that connects Escambia and Santa Rosa
no exception. Many states throughout the country have a signifi- Counties over Florida’s Escambia Bay was destroyed and washed
cant number of bridges that require repairs. For instance, in Loui- away by Hurricane Ivan. The Bob Sikes Bridge, which connects
siana, approximately one-third of bridges over 20 ft long are Gulf Breeze and Pensacola, lost a 30 ft section. Other bridges
defective and require replacement or repair 共Road Information were also shut down due to structural damage caused by the hur-
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Program 2003b兲. A bridge is considered to be deficient if there is ricane. In St. Lucie County, Florida, bridge damage forced high-
considerable damage to its main components. Bridges are said to way officials to prohibit the use of northbound and southbound
be obsolete if either their widths are narrower than the current access to Hutchinson Islands. According to the Coast Guard, a car
standards or they have insufficient clearance or other factors that fell into Florida’s Indian River Lagoon due to a damaged bridge
affect public safety. railing following a hurricane 共Hurricane City 2004兲.
On a much larger scale, one-fourth of America’s bridges are This shows the importance of bridge management decisions
either obsolete or structurally deficient. A structurally deficient during and after catastrophic events; lives can be lost if slow or
bridge either needs rehabilitation in order to remain open or poor management decisions are made. Disastrous events can be
should be closed. A functionally obsolete bridge is usually so prevented or minimized if the authorities managing the bridges
rated because of the geometric issues mentioned earlier, which are have a well-prepared plan ready for execution in the event of a
serving traffic loads heavier than originally designed for or be- catastrophe. Speed is of paramount importance in emergency situ-
cause of occasional overtopping by the waterway. In 1995, 32% ations, and a well-prepared team can execute tasks rapidly if
of the nation’s bridges were reported to be deficient. This figure preparations have been made ahead of time.
dropped to 28% in 2001 共“Report” 2002兲. Table 1 shows the
results of a study by the Road Information Program using NBI Flooding
data. This table gives the number of structurally deficient and Flooding can be caused by hurricanes, heavy storms, or a mal-
functionally obsolete bridges for each state. functioning dam system. Flooding usually leads to scour. In fact,
Fourteen percent of bridges nationwide that are 20 ft or longer 95% of the nation’s highway bridge failures and damages have
are now considered to be structurally deficient 共Road Information been associated with scour 共Dowding 1994兲. High velocity water
Program 2003a兲. The vast majority of these deficiencies are not flow during a flood washes away sediments that are integral to the
due to a single, or even a series, of catastrophic events, but are bridge’s foundation design. Continuous removal of this material
mostly the result of normal wear and tear. Nevertheless, the con- eventually exposes the foundation and makes it less safe. Signifi-
dition of these bridges affects the safety and hinders the economic cant loss of sediments around and under the bridge footing due to
development of the nation. One option for managing a bridge that scour may also result in excessive pier movement, creating an
is below standards is to impose weight restrictions. Although this unwanted stress in the bridge structure that may eventually lead to
allows most traffic to use the bridge, it is not an ideal solution. failure or collapse.
For example, a bridge with weight restrictions requires many There are several countermeasures and preventive measures
heavy vehicles, such as commercial trucks, commercial and pri- available for scour. There are also instruments available to help
vate buses, ambulances, and fire trucks, to use an alternative detect bridge scour during an extreme event. Typical analyses
route. Rerouting these vehicles consumes more fuel, extends used by bridge managers to initially check for scour are inexpen-
travel time, reduces efficiency, increases wear and tear on other sive, simple procedures, such as lead lines and hydrographs. After
components of the infrastructure, and puts those who need emer- a flood, one of the most common techniques for investigating the
gency services at risk. amount of erosion due to scour is underwater visual inspection.
Another factor that increases the wear and tear on the nation’s This task requires experienced and well-trained divers and under-
bridges is the number of vehicles. The United States is experienc- water bridge inspectors. Because scour is one of the leading
ing constant growth in passenger vehicle and commercial truck causes of bridge failures in the nation, it is very important for
travel time. In order to keep up with the increasing demand, ef- bridge maintenance and inspection teams to closely observe
fective, sound management and inspection procedures are essen- proper practice in instituting countermeasures. It is also important
tial to keep America’s bridges functioning safely. to always have qualified divers perform the necessary inspections
after each flood.
Natural Disasters
Bridges with Unknown Foundations
Because performance in the most stressful of times shows the true
level of quality of any organization or system, how well an SHA For a bridge to have “unknown foundations” means that the type
is prepared to respond to a disaster is a good indicator of the and depth of the foundation was never recorded, that the records
quality level of the SHA’s overall bridge management. have been lost, or that as-built plans are not available to document
the depth, geometry, or materials used to build the bridge foun-
Hurricanes dation. In cases where the type of foundation is known but the
With wind speeds of up to 185 mi/ h and surf surges of 18 ft or depth is unknown, the bridge is still classified as having an un-
more, hurricanes can cause significant damage to bridges. Strong known foundation.
wind can affect a bridge’s superstructure, but most damage comes The main concern for bridges with unknown foundations is

JOURNAL OF MANAGEMENT IN ENGINEERING © ASCE / OCTOBER 2006 / 187

J. Manage. Eng., 2006, 22(4): 186-195


Table 1. Number of Structurally Deficient and Functionally Obsolete Bridges by State 共Source: www.fhwa.dot.gov兲
NHS bridges All bridges

Number of Structurally Functional Total Number of Structurally Functionally Total


State bridges deficient obsolete deficient bridges deficient obsolete deficient
Alabama 2,672 95 577 672 15,648 2,393 2,286 4,679
Alaska 350 42 46 88 1,187 151 202 353
Arizona 2,525 16 160 176 7,119 163 554 717
Arkansas 1,943 55 283 338 12,456 1,238 1,894 3,132
California 7,422 966 993 1,959 23,823 2,894 3,774 6,668
Colorado 2,005 119 282 401 8,182 604 783 1,387
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Connecticut 1,585 59 324 383 4,167 345 1,018 1,363


Delaware 236 4 24 28 850 42 80 122
District of Columbia 118 6 61 67 251 23 134 157
Florida 3,983 28 478 506 11,469 317 1,801 2,118
Georgia 2,464 40 258 298 14,461 1,187 1,761 2,948
Hawaii 403 29 148 177 1,099 156 357 513
Idaho 731 34 138 172 4,047 316 414 730
Illinois 3,601 260 395 655 25,727 2,436 1,925 4,361
Indiana 2,487 36 335 371 18,171 1,993 2,023 4,016
Iowa 1,792 111 177 288 24,902 5,259 1,699 6,958
Kansas 2,432 89 355 444 25,525 3,330 2,570 5,900
Kentucky 2,151 50 312 362 13,500 1,283 2,821 4,104
Louisiana 2,616 94 569 663 13,362 2,070 2,254 4,324
Maine 496 42 93 135 2,371 355 488 843
Maryland 1,614 59 292 351 5,064 428 1,051 1,479
Massachusetts 1,979 186 895 1,081 4,954 614 1,932 2,546
Michigan 2,582 420 298 718 10,818 1,764 1,357 3,121
Minnesota 1,645 55 92 147 13,026 1,163 470 1,633
Mississippi 2,074 42 413 455 16,838 3,379 1,318 4,697
Missouri 2,740 134 415 549 23,791 5,028 3,216 8,244
Montana 1,277 19 225 244 5,043 576 498 1,074
Nebraska 1,209 47 47 94 15,455 2,550 1,425 3,975
Nevada 746 13 96 109 1,611 54 144 198
New Hampshire 679 58 83 141 2,357 355 433 788
New Jersey 2,519 170 520 690 6,484 890 1,480 2,370
New Mexico 1,725 132 107 239 3,839 404 320 724
New York 3,604 222 1,087 1,309 17,301 2,172 4,380 6,552
North Carolina 2,466 164 342 506 17,340 2,322 2,874 5,196
North Dakota 511 9 10 19 4,507 803 259 1,062
Ohio 4,135 142 587 729 27,907 3,052 4,050 7,102
Oklahoma 2,734 324 243 567 23,312 7,307 1,450 8,757
Oregon 1,474 157 310 467 7,261 659 1,189 1,848
Pennsylvama 3,855 627 544 1,171 22,253 5,464 3,940 9,404
Rhode Island 273 64 65 129 749 193 212 405
South Carolina 1,383 101 161 262 9,201 1,286 844 2,130
South Dakota 802 51 82 133 5,961 1,072 418 1,490
Tennessee 3,030 94 376 470 19,688 1,499 3,000 4,499
Texas 15,175 173 2,083 2,256 48,950 2,580 7,615 10,195
Utah 1,094 65 123 188 2,805 256 250 506
Vermont 466 55 115 170 2,690 484 470 954
Virginia 3,233 125 407 532 13,160 1,186 2,162 3,348
Washington 2,324 83 622 705 7,543 420 1,636 2,056
West Virginia 1,104 115 123 238 6,881 1,078 1,477 2,555
Wisconsin 2,722 158 214 372 13,611 1,495 844 2,339
Wyoming 1,340 108 112 220 3,033 409 220 629
Puerto Rico 578 52 81 133 2,135 261 788 1,049

Totals 115,104 6,399 17,178 23,577 593,885 77,758 80,560 158,318

188 / JOURNAL OF MANAGEMENT IN ENGINEERING © ASCE / OCTOBER 2006

J. Manage. Eng., 2006, 22(4): 186-195


scour, and there is a need to evaluate all bridges for their suscep- ries must be prepared and maintained to comply with the
tibility to scour. To perform this evaluation effectively, the NBIS.
bridge’s foundation type and depth, its foundation geometry, the 4. The person responsible for inspection, reporting, and inven-
foundation materials, and the foundation’s integrity must be de- tory must maintain individual records for each performed
termined. The foundation materials can be either wood, concrete, inspection. A master list containing the following must also
or steel. be maintained:
Methods of determining the type and depth of unknown foun- a. Bridges with fractured critical members: A description
dations vary. One method is excavation. Excavation is not only a of the member and its location, the frequency of the
very destructive and expensive way of identifying the type and inspection, and the procedures followed in inspecting
depth of an unknown foundation, but it is also both dangerous to the fractured critical member must be included. NBIS
workers and time consuming. Expensive excavation equipment defines fractured critical members as “tension members
may also be necessary, especially if sheeting and dewatering are of a bridge whose failure will probably cause a portion
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required 共Olson et al. 1998兲. of or the entire bridge to collapse” 共FHwA 1995兲.
A fast, inexpensive method for determining the type and depth b. Bridges whose underwater members cannot be in-
of unknown foundations is probing. However, using this method, spected visually during periods of low flow or cannot
only negative information can be obtained. Positive information be examined for safe load capacity due to excessive
such as identification of foundation type, limited depth capacities, water level or high turbidity: These members, along
the presence of boulders, etc., cannot be easily or consistently with their inspection procedure, must be described and
obtained by probing. the inspection frequency must be stated, not to exceed a
Another fast, and more positive, method for determining the period of five years.
type and depth of unknown foundations is drilling or coring. c. Bridges that contain unique features that necessitate
However, it is expensive, traffic is usually impeded, and one still special inspection procedures: Frequency of inspection
cannot determine foundation type or depth. Remote subsurface and the required procedures must be listed.
exploration is another method for determining the type and depth d. The date of the last conducted inspection of Parts a–c
of unknown foundations. This method is expensive, a barge may and a description of the findings. Any necessary actions
be needed if the bridge is over water, and multiple angled drill or follow-up procedures necessary must also be listed.
holes are needed to confirm pile location and type. It is very
difficult to obtain foundation depth information using this
method. Summary of Inspection Frequency Requirements
1. Each bridge must be inspected at a maximum interval of two
years.
Literature Review 2. Some bridge types will require inspection intervals of less
than two years. The person in charge of the inspection pro-
Perhaps the best source for information on this subject is the gram decides the frequency of inspection on these bridges.
Proceedings of the 9th International Bridge Management Confer- The factors taken into consideration when making this deci-
ence in Florida, from April 2003. Some of the most applicable sion are age of the bridge, traffic characteristics, state of
information contained therein is referenced in this paper. The Fed- maintenance, and any known deficiency in the bridge.
eral Highway Administration 共FHwA兲, under the USDOT, estab- 3. On the other hand, there are bridge groups that may be in-
lished what is called the Recording and Coding Guide for the spected at intervals of more than two years. This decision is
Structural Inventory and Appraisal of the Nation’s Bridges 共Re- based on favorable past inspection reports. Before a state can
port No. FHwA-PD-96-001兲. This report is often referred to as increase the inspection interval on a bridge, however, they
“The Guide” and is available for download from the FHwA web- first need to submit a detailed proposal accompanied by sup-
site 具http://www.fhwa.dot.gov/bridge/mtguide.pdf典. All individu- porting data. The Federal Highway Administration must then
als involved in the NBI program are encouraged to review these approve this proposal.
guidelines.
Appendix C of The Guide contains the National Bridge In-
spection Standards 共NBIS兲, which is a list of federal regulations Summary of Personnel Qualification Requirements
on procedures and practices for inspecting and managing the na- 1. The person that manages bridge inspections, reporting, and
tion’s bridges. The Guide also includes requirements for fre- inventory must have the following minimum qualifications:
quency of inspection, qualifications of personnel, the inspection a. Professional Engineer 共P.E.兲 licence; or
report, and preparation of bridge inventory. b. Qualified for P.E. registration under the laws of the
state; or
c. A minimum of 10 years of bridge inspection experience
Summary of Inspection Procedure Requirements and completion of a comprehensive training course
1. The federal government requires SHAs to have a bridge in- based on the Bridge Inspector’s Training Manual,
spection agency perform the necessary bridge inspections, Bridge Inspector’s Manual for Movable Bridges, Cul-
prepare reports, and determine bridge safety ratings based on vert Inspector’s Training Manual, and Inspection of
conditions specified in AASHTO Manual for Maintenance Fracture Critical Bridge Members.
Inspection of Bridges 1983. 2. The bridge inspection team leader must have the following
2. Bridge structures that require inspection must be rated for minimum qualifications:
safe load-carrying capacity in compliance with Section 4 of a. The qualifications specified in part 1 of this section; or
the manual. b. A minimum of five years of experience in bridge in-
3. All records gathered from inspection and all bridge invento- spection and completion of a comprehensive training

JOURNAL OF MANAGEMENT IN ENGINEERING © ASCE / OCTOBER 2006 / 189

J. Manage. Eng., 2006, 22(4): 186-195


course based on the Bridge Inspector’s Training As of October 2002, 46 agencies throughout the nation had
Manual; or Pontis licensing, and each SHA could customize the system ac-
c. A certified Level III or Level IV Bridge Safety Inspec- cording to its needs 共Robert et al. 2003兲. Pontis permits users to
tor under the National Society of Professional develop their own screen layouts, reports, and data entry forms.
Engineers’ Program for National Certification in Engi- Other functions that allow modification are data definitions such
neering Technologies 共NICET兲. as operating environments, element types, and categories of
bridge treatment action. Pontis also allows users to define their
Summary of Inventory Requirements own deterioration models and build interfaces between their other
1. Every state is required to prepare and maintain an inventory databases and the Pontis database 共Robert et al. 2003兲.
of all its bridges, which should be tabulated in accordance According to the study performed by Robert et al. 共2003兲 re-
with the FHwA structure and appraisal sheet. If necessary, garding statistics on the use of Pontis and the level of agency
customization, out of the 46 SHAs with licenses, 34 use the Pon-
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the FHwA will collect these data.


2. Newly completed structures and changes to existing struc- tis system regularly. Of these:
tures due to modification must be entered into the state’s • 17 use Pontis strictly for collecting and managing data during
inspection reports and computer inventory file as soon as inspection through the system’s Inspection Module. None of
possible. According to the NBIS, this must be done “no later these 17 agencies use the advanced features that the system
than 90 days after the change in the status of the structure for offers for program simulations and developing project plans.
bridges directly under the state’s jurisdiction and no later Another four agencies use the advance functions but not the
than 180 days after the change in status of structure for all Inspection Module;
other bridges on public roads within the state” 共FHwA 1995兲. • 50% use the system for inspection only;
• 11.8% use the system for inspection, programming, and
project planning;
Bridge Management Systems • 11.8% use the system for programming and project planning
only;
In 1991, the Intermodal Surface Transportation Efficiency Act • 8.8% use the system for inspection and project planning only;
共ISTEA兲 required all states to develop, establish, and implement a • 17.6% use the system for inspection and programming only;
BMS by October 1998. The ISTEA requirements, first distributed • Almost all of the 34 agencies have done customization to the
in 1991, stated that the BMS must be implemented on all state system; 46% have moderately customized the product, 36%
and local bridges. New federal legislation, however, required have done major customizations, and 18% instituted only very
implementation of BMS only for bridges on the National High- minor changes;
way System 共NHS兲; therefore, use of BMS inspection for • 59% have customized their databases; and
non-NHS bridges is optional 共Sunley 1995兲. • 58% have developed data import/export procedures.
BMSs are designed to help maximize the use of available in- The Pontis system is also capable of either predicting the
formation for the inspection, maintenance, rehabilitation, and re- bridge’s future condition based on a given budget or determining
placement of bridges. They help to determine the optimal time for the budget needed to achieve goals. For simulating bridge condi-
bridge managing agencies to perform necessary improvements to tions, Pontis allows users to input information such as bridge
a bridge, and by adopting the system, bridge managers can im- inspection data, budget, agency business process rules, planned
prove the networking of their bridges. This systematic mainte- projects, and improvement policies. Pontis then processes the
nance program has been implemented to monitor the condition of data, gives recommendations regarding what type of work needs
the nation’s bridges by helping state officials keep track of the to be done, and states the benefits from performing the recom-
bridges and make sure that they are in satisfactory condition. mended action. It also gives the bridge element conditions, the
bridge’s health index, its NBI condition rating, and its sufficiency
Pontis rating 共Cambridge 2004兲. Bridge managers can then develop their
bridge plan by combining recommendations from the Pontis sys-
The Pontis BMS was developed in the early 1990s for the FHwA tem with those from bridge maintenance engineers and inspectors.
and became an AASHTO product in 1994. The system is cur-
rently in its fourth major version, Release 4. 共Robert et al. 2003兲.
Pontis is a Windows-based BMS that performs functions such as BRIDGIT
recording bridge inventory and inspection data, simulating condi-
tions and suggesting actions, developing preservation policy, and BRIDGIT was developed by the National Cooperative Highway
developing an overall bridge program. Research Program 共NCHRP兲 and the National Engineering Tech-
The system allows representation of a bridge as a set of struc- nology Cooperation in 1985 in an attempt to improve bridge man-
tural elements, with each element reported based on its condition. agement networks. This system has capabilities similar to the
It is capable of recommending necessary actions based on the Pontis system. The user inputs the bridge element data, and the
bridge elements’ current conditions with respect to the surround- system evaluates the condition of the elements. The cost modeling
ing environment. Pontis also performs program simulations to of the BRIDGIT system is also similar to the Pontis system.
determine actions needed for current situations and to predict the BRIDGIT is capable of delaying actions to a later date and can
bridge’s future performance. The system has the ability to esti- analyze bridges for multiple numbers of years. It also has the
mate costs from detours due to extended travel time in case the capability to choose feasible options for element protection sys-
bridge is closed. This is a valuable tool in optimizing models that tems. According to some agencies, the BRIDGIT system’s menus
can be used in balancing the differences between the available and screens are much easier to use than those of Pontis 共Czepiel
solutions. 1995兲.

190 / JOURNAL OF MANAGEMENT IN ENGINEERING © ASCE / OCTOBER 2006

J. Manage. Eng., 2006, 22(4): 186-195


Pennsylvania BMS Other BMS Research
Pennsylvania is one of a few states that chose to develop their There have been many research projects throughout the nation on
own system customized to their specific needs. McDonnell Dou- which local agencies have worked with universities to develop
glas Professional Services created Pennsylvania’s BMS by work- their own BMS. It is important that BMS products comply with
ing closely with Pennsylvania Department of Transportation all the restrictions initially set by ISTEA. After evaluating the
共PennDOT兲 engineers 共Czepiel 1995兲. PennDOT has been using BMSs that they have developed and comparing it to the Pontis
the system since 1986 共Rogers, personal communication, 2004兲. system, many states have decided that it is better to support and
Primarily, the PennDOT system rates individual bridge struc- integrate the Pontis system into their program, with slight modi-
tures on a scale from 0 to 100, depending on condition. The BMS fications as needed to customize the system to meet their require-
then evaluates the bridges and ranks them in order for mainte- ments and preferences. Other BMSs developed by individual state
nance, repair, and rehabilitation relative to cost-to-benefit ratio. agencies do have good specific functions and qualities, but they
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The system is also capable of providing a module that can help lack features that can satisfy all the demands of effective bridge
state officials predict their bridges’ future needs 共Czepiel 1995兲. management and maintenance procedures on a national scale.
PennDOT is constantly trying to improve their BMS to satisfy Other notable research and development efforts on BMS took
new demands for bridge management. This includes integrating place in Iowa, Washington, Connecticut, Texas, and South Caro-
their current system with Pontis to help them in managing lina 共Czepiel 1995兲.
bridges. Although their current BMS is not capable of predicting
preservation maintenance and improvement needs, PennDOT per-
sonnel consider the system to be more than satisfactory and very TISBO
reliable. A top PennDOT bridge manager said, “I think that our
current BMS software is very well suited for understanding The TISBO Infrastructure Maintenance Management System,
bridge conditions, but since it was released in 1986, we’re not currently being developed by The Netherlands Ministry of Trans-
getting enough features; it could be better” 共Rogers, personal port, Public Works, and Water Management, is a system that in-
communication, 2004兲. tegrates inspection registration and maintenance management.
This integration produces “rationalized and justified short- and
long-term maintenance programs and maintenance budgets on a
North Carolina BMS local, regional, and national level in a controlled and transparent
fashion.” Described as a proactive, rather than reactive, system,
In 1982, the North Carolina Department of Transportation
TISBO bases maintenance measures on a combination of strategy
共NCDOT兲 teamed up with the North Carolina State University to
and inspection results instead of the more traditional systems
create a BMS for the state. The system rates structural elements
based on inspection results only 共Bakker and Volwerk 2003兲.
based on the scale set in the NBI. North Carolina’s BMS is also
TISBO uses a central database, which makes it possible to
capable of determining the annual user cost for a bridge, load
achieve infrastructure maintenance goals at the national level.
capacity detours, bridge load capacity deterioration, vertical clear-
These national goals are based on social demands as well as de-
ance detour, and accident unit costs. Many of these models were
sired performance, and TISBO attempts to integrate functional,
adopted by the Pontis system in developing calculation abilities
economic, and technical considerations when meeting these goals.
for user costs 共Czepiel 1995兲.
The Optimum Bridge Budget Forecasting and Allocation Sys-
tem 共OPBRIDGE兲 is an optimization model that was developed in
1989. It is capable of determining the appropriate time and action Current Practices
required to keep bridges operating at a safe level. It can also make
calculations which take costs and available budget into consider- In order to gain a deeper understanding of how managers of
ation and is capable of reporting results on a network, county, or bridge systems utilize current technology, how they manage their
individual bridge level. This optimization model is available in bridge inspection programs, and how they handle specific events,
other BMSs, such as BRIDGIT 共Czepiel 1995兲. the research team conducted in-depth telephone interviews with
selected bridge management officials in November 2004.
Three SHAs from geographically and demographically diverse
Indiana BMS states were selected to help evaluate the current practice of bridge
Indiana’s BMS is composed of four different, though related, management in America. Four top bridge managers from the three
models. The system’s data requirements are similar to the NBI states were asked questions on topics such as management proce-
data requirements. This BMS is capable of choosing the best ac- dures for bridge maintenance, bridge inspection, BMS applica-
tion to improve the condition of an individual structure based on tions, and handling bridges with unknown foundations. The
the condition of its elements. The system rates each bridge de- interviews also addressed other issues such as inspector qualifi-
pending on its condition, life-cycle cost, and impact on the safety cations, following USDOT guidelines, government funding,
of the surrounding environment. This rating is then used to evalu- improvement efforts, subcontractor qualifications, handling pri-
ate the bridges and prioritize them using the Rank and Optimiza- orities, and other ethical issues.
tion models. The Rank model gives priority to structures found to The state officials interviewed were from the Florida DOT
be in the worst condition, while the Optimization model’s priority 共FDOT兲, PennDOT, and the Iowa DOT 共IDOT兲. The positions
depends on the available budget and how that money can be used held by the bridge managers interviewed were Bridge Manage-
to maximize the level of service for the overall network of bridges ment and Inspection Engineer, Assistant Chief Bridge Engineer,
in the state. Bridge management officials then use these models to Bridge Maintenance Engineer, and Assistant Bridge Maintenance
structure their maintenance plan 共Czepiel 1995兲. Engineer.

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J. Manage. Eng., 2006, 22(4): 186-195


Management Procedures on Bridge Inspection guidelines as basic requirements for inspection procedures and
intervals. The department has different types of inspections; for
Inspector Qualifications example, fatigue inspection for steel bridges means that inspec-
The state officials were asked about the typical and the most tors check for cracking in the steel. This is a very intensive type
important qualities they look for in a bridge inspector. FDOT of inspection with extra emphasis on fatigue vulnerability. This
looks for someone who is thorough, has a strong technical back- method also requires photographs and sketches of any damaged
ground, and has reasonable structural knowledge, that is, someone components. IDOT has code sheets on various components of the
who knows bridges very well and knows how deterioration oc- bridge, and they rate bridge conditions accordingly. Another type
curs. Bridge inspectors must also be able to record their findings of inspection done by IDOT is one in which inspectors do a
clearly on bridge inspection reports 共Kerr, personal communica- walk-through of the bridge, with neither photos nor sketches
tion, 2004兲. being required in the report. It is considered a lower level of
PennDOT bridge inspectors undergo extensive training pro- inspection as compared to fatigue inspection 共Dunley, personal
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vided by the DOT. PennDOT also looks for candidates with at communication, 2004兲.
least a two-year engineering technician degree or an associate’s PennDOT is more rigorous than the NBIS for general inspec-
degree who have a strong technical background and are physi- tors, but they are having some difficulty and disagreement with
cally able to climb 共Rogers, personal communication, 2004兲. the five-year experience requirement for team leaders. They be-
IDOT looks for experience, familiarity with bridges, and sur- lieve that an associate’s degree, proper training, and at least one
veying experience. They prefer candidates who have experience inspector course are better qualifications, but the agency still fol-
in inspecting construction of new bridges, but in recent years, lows the NBIS guidelines for inspector qualifications 共Rogers,
these candidates have not been readily available. The department personal communication, 2004兲.
employs a variety of bridge inspectors, using mostly in-house
staff, but it occasionally, for major bridges, hires consultants. The Improvement Efforts
engineers interviewed said that experience and education are im- PennDOT has an ongoing quality assurance program in which
portant, depending on the type of inspection that needs to be consultants for a select number of bridges attend a closed-door
performed. For certifying their inspectors, IDOT basically follows meeting to discuss issues with consultants from other districts.
NBIS guidelines. This states that an inspector must have five This is considered to be a powerful tool for ensuring quality ser-
years of experience and have taken a three-week training course vice. The department welcomes feedback from personnel regard-
共Brakke and Dunley, personal communication, 2004兲. ing whether their training was sufficient 共Rogers, personal
communication, 2004兲.
Training Inspectors IDOT currently has two classes planned for their inspectors for
PennDOT follows the NHI’s Basic Training Course for Bridge this fiscal year. As far as improving procedures, their paper in-
Inspectors in training new inspectors. The inspectors also receive spection records have recently been converted to electronic
an extra three-days of training to become familiar with the spe- records. The department is constantly improving data manage-
cifics of PennDOT inspection procedures. The agency then re- ment so that data and other documents are more readily available.
quires a three-day refresher course every two years, which is The FHwA financed the development of the training courses, and
considered critical. Other courses offered to inspectors are the the federal government financed the development of the refresher
Bridge Scour Assessment Course and the Fatigue and Fracture courses. The department’s only expense is the travel cost for their
Course 共Rogers, personal communication, 2004兲. inspectors 共Brakke and Dunley, personal communication, 2004兲.
IDOT’s in-house bridge inspector team leaders must meet the FDOT reviews their procedures periodically. During these re-
federal requirements for bridge inspectors. Their team leaders views, they update and make adjustments as necessary. Other
then provide on-the-job training. The bridge manager interviewed periodic refresher training and a more detailed inspection process
stated: “We have different training procedures. For example, there course called Inspection of Fractured Critical Bridge Members
is a publication by the FHwA, Report No. FHwA-PD-96-001, are also offered 共Kerr, personal communication, 2004兲.
which is titled “Recording and Coding Guide for the Structure
Inventory and Appraisal of the Nation’s Bridges,” that we follow.
We also have basic procedures; exact policies are not written Management Procedures on Bridge Maintenance
down, but we expect teams to sketch or take photos of cracks and
include them in their report. There is also an ongoing draft for the General Practice
procedures, but it has not been approved, so it’s not yet publicly The state officials were asked to comment on the typical and most
available” 共Brakke and Dunley, personal communication, 2004兲. important practices they observe in bridge maintenance. In
Florida gives their bridge inspectors on-the-job training. They Florida, a typical process is composed of going out to the site,
send them out with an experienced bridge inspector so that they identifying deficiencies during the inspection process, and record-
learn the process and know what to look for in conducting an ing the findings. They then review their findings and take appro-
inspection. In addition, the NHI offers training courses for their priate action. The department believes that early detection and
bridge inspectors. Two of the courses offered are called Engineer- action is more economical in the long run 共Kerr, personal com-
ing Concepts for Bridge Inspectors and Safety Inspection of In- munication, 2004兲.
Service Bridges 共Kerr, personal communication, 2004兲. PennDOT considers scour countermeasures, clearing and
washing of steel members, protecting the superstructure from
Following Guidelines drainage infiltration, cleaning and waterproofing, and bridge deck
State officials were asked to comment on how closely they follow maintenance as the most important issues in maintaining bridges
the guidelines set by the USDOT. in their division 共Rogers, personal communication, 2004兲.
FDOT’s policy is to follow the USDOT guidelines as closely As far as erosion and scour, IDOT performs maintenance in a
as possible 共Kerr, personal communication, 2004兲. IDOT uses the timely manner. The action taken depends on the severity of the

192 / JOURNAL OF MANAGEMENT IN ENGINEERING © ASCE / OCTOBER 2006

J. Manage. Eng., 2006, 22(4): 186-195


damage. The inspectors usually call in their findings. The office needs to be done. FDOT offers periodic BMS training to their
then evaluates the severity of the damage and decides how to personnel. They also hold training sessions when new features are
proceed. Because Iowa is divided into six districts, each district available 共Kerr, personal communication, 2004兲.
has its own repair crew. If a deck needs repairing, the districts Other than an occasional period of inactivity and a few prob-
will repair it themselves. If the damage is beyond the repair lems in the program, the department feels that the system is reli-
team’s capacity, the district works with the central office to have able. When they come across a problem, they identify it and
a contractor perform the work 共Brakke and Dunley, personal com- inform the software company. FDOT finds the following Pontis
munication, 2004兲. features to be most useful:
• Standardized building inspection report: Standardized reports
Handling Priorities are easier to track.
Because this paper focuses on management procedures, the state • Ability to store data in an electronic database: This eliminates
officials interviewed were asked to comment on handling priori- or minimizes paperwork and paper records 共Kerr, personal
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ties when problems or special situations occur; this is what they communication, 2004兲.
had to say:
“At FDOT, the number one priority at all times is safety. If we Iowa
find that public safety is at risk after the inspection process, we
immediately prioritize what needs to be done. We immediately IDOT is licensed to use Pontis, but they have not been actively
perform whatever work needs to be done on the bridge. When using it for programming; rather, they are using it only to collect
safety hazards are found, the process is expedited; the Department and store data. They still rely heavily on their own electronic
Secretary is contacted and informed. We then shortcut the bidding system, which they have been using for years 共Brakke and
process to ensure a quick start to fixing the problem. Our depart- Dunley, personal communication, 2004兲.
ment is decentralized, and the different districts receive funds The agency offers training on BMS scheduling and in using a
based on their inventory. If a district 关structures group兴 feels that palm device for collecting Pontis data. There are also other BMS
they need more funding, they contact the district secretary, who training courses being set up for new employees. The officials
requests additional funding. The 关state兴 control office then evalu- declined the opportunity to comment on the reliability of the Pon-
ates the request and decides whether to grant or decline the peti- tis software, because they feel that they are not using the product
tion for additional funding” 共Kerr, personal communication, enough to judge; however, they mentioned that Pontis adds con-
2004兲. venience and efficiency to collecting and storing data 共Brakke and
“We have a policy here at PennDOT where we rate the job Dunley, personal communication, 2004兲. IDOT finds the follow-
priority from 0 to 5. For example, ‘0’ means do the job right now, ing features of their system to be most useful:
and ‘1’ means do the job immediately. Don’t dare put ‘0’ or ‘1’ • Inspection data: The system electronically stores the condition,
and not be able to start on it immediately. When it comes down to photos, and sketches gathered from inspection.
these situations, it really turns into a management issue. You have • Electronic records management system: This is their main
to have the ability to make critical decisions and handle the situ- storage tool, and it is accessible online. It replaced the micro-
ation. You also have to take the budget and scheduling into con- films that IDOT used in the past 共Brakke and Dunley, personal
sideration. I also believe in building strong relationships between communication, 2004兲.
the maintenance team and the design team. A high level of com-
munication and trust is very important. Our inspection unit here at Pennsylvania
PennDOT is under the design team, not under the maintenance
PennDOT has been using a standalone system since 1986 and is
unit, like some states have. I also try to keep a good work order
now in the process of rewriting the program. Next year, they
system. I think it’s very important that we clearly track the main-
tenance needs, especially for big organizations” 共Rogers, personal expect to include Pontis in their system to assist them in bridge
communication, 2004兲. management. The agency’s current system is not capable of pre-
“There are certain things that would normally be performed dicting preservation maintenance and improvement 共Rogers, per-
following a process set by the department. These processes must sonal communication, 2004兲.
be evaluated as necessary, but in emergency situations, we just do PennDOT fully optimizes their current BMS and uses 100% of
what needs to be done to ensure public safety. The public is our its features, but the department also feels that the system is un-
responsibility. Whatever work is necessary in emergency situa- derdeveloped when it comes to planning and programming. At the
tions, we basically drop everything and handle the situation” current time, the agency uses their standalone system to record all
共Brakke and Dunley, personal communication, 2004兲. inventories and bridge conditions and to keep track of mainte-
nance needs and completed maintenance activities, which are all
integrated with their Roadway and Project Management System.
Management Procedures and BMS PennDOT also places a strong emphasis on using BMS when
The next set of questions pertained to the BMSs that the agencies collecting underwater bridge elements data. In addition, the sys-
use. State officials were asked to comment on their reliability, tem is used for automotive permit review and as an analysis sys-
advantages and disadvantages, common applications used, and tem for heavy hauling permits. PennDOT personnel are provided
BMS training. with on-the-job BMS training 共Rogers, personal communication,
2004兲.
Florida The department feels that their current BMS is satisfactory and
Florida currently uses the Pontis system; however, they are using very reliable. The software is well suited for understanding bridge
only about 80% of the system’s features. The department uses the conditions, but because it was released in 1986, the software does
program to record their inspection findings, create reports, track not offer enough features. PennDOT’s BMS needs improvement
performance of work orders, and plan and program work that on programming and planning capabilities, the maintenance work

JOURNAL OF MANAGEMENT IN ENGINEERING © ASCE / OCTOBER 2006 / 193

J. Manage. Eng., 2006, 22(4): 186-195


order system, and design and implementation features 共Rogers, ing the length 共depth兲 of these foundations. After a storm, they
personal communication, 2004兲. simply go out and inspect the bridge structures 共Kerr, personal
communication, 2004兲.
Iowa classifies bridges with unknown foundations as vulner-
Managing Bridges in Extreme Conditions able to scour. They usually put a monitoring plan in place or
The last set of questions addressed handling extreme circum- install countermeasures such as riprap. When flooding occurs,
these bridges get evaluated, and the department develops a plan to
stances, such as hurricanes, earthquakes, flooding, or bridges with
address the situation. The bridge is immediately shut down if
unknown foundations.
water hits a certain level 共Brakke and Dunley, personal commu-
nication, 2004兲.
Catastrophic Events
IDOT also has bridges with unknown foundations that are
PennDOT officials feel that they are prepared for catastrophic handled by counties and cities. They may hire bridge consultants
Downloaded from ascelibrary.org by GADJAH MADA UNIVERSITY on 11/09/16. Copyright ASCE. For personal use only; all rights reserved.

events such as hurricanes, earthquakes, and flooding and that they to take care of any problems that occur, but the department over-
do a very good job in responding. During emergency situations, sees all activities to ensure that all bridges are well maintained.
90% of their response team comes from within their own office. There are about 4,000 bridges maintained by the state and about
After a catastrophic event, the agency immediately sends their 22,000 maintained by the cities and counties in Iowa 共Brakke and
data collectors to perform an inspection on any bridge affected by Dunley, personal communication, 2004兲.
the event 共Rogers, personal communication, 2004兲. PennDOT has printed materials available on handling bridges
The department also has statewide consultants that specialize with unknown foundations. This type of bridge is a part of the
in different catastrophic situations. These consultants are required department’s Scour Assessment Program. They constantly keep
to be available immediately during an emergency. The agency track of the bridge’s hydraulic and hydrologic features when
handles earthquakes and floods in the same way that they handle emergency situations, such as flooding, occur. In a catastrophe,
hurricanes; few of the emergency response procedures are written bridges with unknown foundations are given priority 共Rogers,
guidelines 共Rogers, personal communication 2004兲. personal communication, 2004兲.
PennDOT updates their emergency response procedures regu-
larly; they perform drills and practices to prepare for emergency
situations. The officials feel that they get enough real-life experi- Ethical Issues: Making a Decision
ences with fire, flooding, and vehicle collisions involving bridge In the final step, the bridge system managers were asked to com-
elements to keep them fresh in handling these situations. During ment on any ethical issues or concerns they had in making im-
emergency situations, the process goes from responding to recon- portant bridge management decisions. This is how they answered:
struction, because there is not much time to examine large quan- “Public safety comes first 关at IDOT兴; this is our main ethical
tities of data and perform quality assurance. The department feels consideration. Pressure to open the bridges is easy to deal with.
that reconstruction is more important so that they can reopen We simply won’t open the bridge until it’s proven safe again”
affected bridges as soon as possible. Officials also take note of 共Brakke and Dunley, personal communication, 2004兲.
their emergency situation procedures during an event and work on “It is important to make every decision in an ethical manner.
improvements afterwards 共Rogers, personal communication The factor of safety is the top priority for FDOT. Public safety
2004兲. comes before anything else. Pressure may arise in special situa-
FDOT does not have any emergency response procedures pre- tions as to whether to keep the bridge open when it needs to be
pared for earthquakes, because Florida is a low risk area for those closed. Especially when a bridge lies on a major route, closing it
kinds of emergencies. On the other hand, they feel that they are down will have a huge economic impact. After inspection, we do
well prepared for hurricanes. The agency performs practices and a get a lot of pressure to open the bridge as soon possible, but
Hurricane Response Drill at least once a year. During an emer- whatever happens, safety comes first” 共Kerr, personal communi-
gency, the district that covers the area affected by the hurricane cation, 2004兲.
becomes the lead district, and the department’s responsibilities “Safety is Job # 1. This issue is not much of a problem. Our
include the entire transportation system. Bridges that are affected principle here in Pennsylvania is ‘If we can’t prove it’s safe . . .
by the storm are identified and listed. After the storm, the bridges it’s unsafe.’ We close the bridge until it is guaranteed to be safe
on the list are thoroughly inspected according to priority, with the again. The first thing we do when a situation occurs is to close the
ones having the most damage being inspected first. Detours and bridges, and they remain closed until we complete our investiga-
emergency contacts are planned, provided, and enforced. The dis- tion. We do get strong executive support when it comes to making
trict is also responsible for debris removal on other parts of the decisions on whether to keep the bridge open or to close. But we
roadway 共Kerr, personal communication, 2004兲. can’t have a bridge open when we’re not sure if it’s safe” 共Rogers,
In Florida, emergency response procedures are not published personal communication, 2004兲.
or printed in a manual. The department feels that the number of
emergency situations to which they have responded prepares them
to deal with any future catastrophes. They often evaluate their Conclusions and Recommendations
procedures during the yearly drill sessions and make updates as
necessary 共Kerr, personal communication, 2004兲. Findings show that the nation’s bridges need effective mainte-
nance and inspection procedures more than ever. Many of the
Bridges with Unknown Foundations bridges still in service were designed when the demand for trans-
portation facilities was not as great as it is today; therefore, the
FDOT has no written manual on handling bridges with unknown bridges are experiencing accelerated deterioration and are becom-
foundations but, rather, uses past experience to guide them. The ing more and more exposed to wear and tear as time progresses.
department feels that there is no economical method for determin- This study shows that state agency officials put high emphasis

194 / JOURNAL OF MANAGEMENT IN ENGINEERING © ASCE / OCTOBER 2006

J. Manage. Eng., 2006, 22(4): 186-195


on following the guidelines set by the FHwA on inspection References
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The drills and practices performed may be helpful, but it is sug- Cambridge Systematics, Inc. 共2004兲. “Pontis modeling approach
gested that agencies also perform drills for situations when the overview.” 具http://www.fhwa.dot.gov/infrastructure/asstmgmt/
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bridge maintenance budgets to keep up with demand is to opti- bridge/GT-16.PDF典 共Mar. 1, 2005兲.
mize the technology available. The department must realize the “Report warns of wear on bridges.” 共2002兲. USA Today, 具http://
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systems are more likely to fall behind, especially if they are not www.tripnet.org/DeficientBridges070903.PDF典 共Mar. 1, 2005兲.
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in Louisiana.” 具http://www.tripnet.org/DeficientBridges070903.PDF典
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共Mar. 1, 2005兲.
structures continues, and the best solution available at this time is Robert, W., Marshall, A., Shepard, R., and Aldayuz, J. 共2003兲. “The
BMS technology. Local agencies cannot be expected to perform Pontis Bridge management system: State-of-the-practice in implemen-
this action unless they are required to do so. The transformation tation and development.” Proc., 9th Int. Bridge Management Conf.,
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