No.

PD/PMU/SBP/LHR/18/
PROJECT MANAGEMENT UNIT (PMU)
GOVERNMENT OF THE PUNJAB
SPORTS BOARD PUNJAB
National Hockey Stadium, Lahore.
Ph. 042-99232144 Fax: 042-99232142
Dated Lahore, the April 5th 2018
To

M/s Hitech Networks (Pvt.) Ltd.

163-P, Gulberg-III, Lahore
Ph: 042-35854071 Fax: 042-35854072

Subject: LETTER OF ACCEPTANCE/ PURCHASE ORDER

PROVIDING, FIXING, INSTALLATION & REPAIR/ MAINTENANCE OF
PRIME RATING GENERATOR (EUROPEAN MAKE) 150 KVA FOR THE
SCHEME “PROVISION OF FLOODLIGHTS AT FOOTBALL GROUND
CITY, OKARA DISTT. OKARA”. (G.S# 1544)”

Reference: Your bid/ proposal dated: 28.12.2017

Your rates for the work cited as subject are hereby accepted with a total
amount of Rs. 3,835,698/- (Rupees Three million Eight hundred Thirty Five
thousand six hundred and ninty eight only) and the time limit of 04-Months as per
following detail subject to strict financial formalities and observance of all codal formalities:

Sr. Detail Unit Rate (PKR)

150 KVA Prime Rating Generator Sets

Supply of 150 KVA DG Set with Imported Each
1. 3,266,640
Canopy
2. Supply of ATS with MOR (Suitable for 150 KVA) Each 201,240

Installation, Commissioning including

3. Foundation Pad, earthing, loading/ unloading & Job 185,600
Transportation at site.

Annual Maintenance Contract for 150 KVA Job

4. 174,000
(1 Year after DLP)
5. Supply of Power Cable 120 MM 4C best quality MTR 6,051
Supply of Control cables 1.5 MM 5C best MTR
6. 913
quality
7. Supply of Earth cable 95 MM SC best quality MTR 1,254
Total: 3,835,698

TERMS & CONDITIONS:

i. This letter is to be read in conjunction with all the terms and conditions/
specifications mentioned in the main bidding documents/ conditions of contract.
ii. The date of commencement of the work shall be reckoned from the date of issuance
of this letter of acceptance and the work shall have to be completed strictly within
agreed time limit of 04-Months.

iii. The following documents be furnished within seven (07) days from the issuance of
this letter for preparation of contract agreement:

a. Stamp paper of required denomination.

b. Partnership deed and power of attorney duly attested, by 1st Class magistrate, as
applicable.

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 c. Work Schedule.
The above documents and this letter of acceptance shall become integral part of the
agreement.

iv. If work is not started within seven (07) days from the date of issuance of Acceptance
Letter, your contract shall stand rescinded automatically and earnest money will be
forfeited in favor of Government without issuing any notice. Further action will also
be taken according to the contract agreement.

v. The work has to be completed according to the specifications mentioned in the main
bidding documents and on the instructions of the Engineer-in-Charge.

vi. Taxes/ duties will be deducted according to the prevailing Govt. rules.

vii. Retention Money/ Security will be deducted as per rules which will be released on the
expiry of Defect Liability Period.
viii. Any typographical mistake is liable to rectification by the department and no claim on
such account whatsoever, will be entertained.

ix. Whole time qualified technical personnel will be employed by the contractor in
accordance with the instructions given in the contract agreement.

x. The contractor must adopt the safety measures and install informatory / cautioning
sign boards while carrying out the work at site. In case of any such mishap,
contractor shall solely be responsible.

xi. The contractor will also be responsible for security, watch/ ward of the works and the
material installed/ placed.

xii. The Engineer-in-Charge will be at liberty to satisfy himself regarding genuiness/

origin or performance of the items to be purchased in any manner deemed fit
including but not limited to the third party inspection, prime rating testing and
physical visit of the factory of origin etc. at the cost of the contractor in accordance
with the terms mentioned in bidding documents/ conditions of contract.

2. Please start the activity at once after getting necessary instructions / demarcation
from the concerned Assistant Project Director, Project Management Unit, Sports Board
Punjab and carry out works strictly according to specifications and as required under
clauses of the contract agreement ensuring completion within the stipulated time limit.

MUHAMMAD AKRAM SOBAN

Project Director
Copy to:
1. Director General Sports, Punjab
2. Dy. Project Director (North), PMU-SBP
3. Office File.

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