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execution in SAP for three way match. In this second part, we’ll work through
one way of managing variances for logistics invoices. There are two core
approaches that can be used for managing variances. In this article, we’ll use
the older approach of blocking invoices for payment.
At the same time, since there is a dispute with the vendor on the correct
amount owed, the company should not pay the invoice. The invoice processor,
the purchaser, and the warehouse manager should collaborate with the vendor
to establish what is correctly owed. In our scenario, the vendor agrees to
reduce the amount owed for the 20 units at a price of 250. The invoice
processor posts the credit memo and we have:
Now, the GR/IR control account balances to zero and the vendor balance in
AP balances to $750 – the expected value of what our company will pay the
vendor. In this process, there are a few keys:
2. The vendor was not paid until the GR/IR account balances in both value
and quantity. The payment was blocked.
Now, when an invoice that is posted exceeds those limits, the invoice will be
blocked. Consider our above example above.
(2)
Now, the invoice is received and posted with the vendors values. Notice that
the line up values and quantities are overwritten to match those of the invoice.
(3)
Resolving the variance
To resolve the variance, the vendor will issue a credit memo. This credit memo
will be booked through MIRO by selecting the “Credit Memo” transaction at
the top. Use the below table based on whether the price or quantity is wrong to
decide on the correct transaction.
(4)
Now that our GR IR balances, transaction MRBR will release the invoice from
block.
(5)
Now, if you look in MIR5, you would see the payment block released. The
invoice is paid and the GR/IR is clean.
1. ↑ SPRO -> Materials Management -> Logistics Invoice Verification -> Invoice Block -> Set Toler
3. ↑ MIRO
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