 Full Block

 Block
 Semiblock
 Simplified Letter
 Official
 Hanging Indented
 Indented

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 All the lines of the letter, from the dateline to
the last notation, are flush with the left
margin.
 Paragraphs are not indented
 Benefit: easier, do not waste time
 Suitable for high volume correspondence

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 Differs from the full-block in the position of
the dateline (and reference line if there is
one) and the complimentary close and
signature block.
 The dateline is usually aligned with the right
margin, although sometimes it is centered in
relation to the printed letterhead
 Paragraphs are not indented.
 The most popular format: gives the balanced
look

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 The only difference between this and the
block format is that the paragraphs in the
semiblock format are indented.

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 Based on full block style
 The difference: no salutation and
complimentary close.
 All lines are flush with the left margin,
including the dateline, reference line (if there
is one), and the signature block.
 A subject line always is included in the
simplified-letter format: typed in all capital
letters, three lines below the inside address
and three lines above the body of the letter

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 Mostly for personal correspondence and is often
written by executives on their personalized
business stationery.
 Same as the semiblock format with the exception
of the placement of the inside address, which is
typed two to five lines below the signature block.

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 Reserved for sales or advertising letters:
attract the attention of the reader.
 The first line of each paragraph of the
hanging-indented letter is flush with the left
margin. The remaining lines of that
paragraph are indented five spaces.
 The dateline is flush with the right margin
 If there is a postscript in a hanging-indented
letter, it is also typed with the first line flush
left and the remaining lines indented five
spaces.

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 Similar to semiblock style.
 The only difference: Addres Line; add 5
spaces for each row
 Not popular: time consuming

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 Suppose one of your job duties
involved writing letters to the
clients/suppliers, what format would
you use?
 Explain your reasons!

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 As interoffice correspondence
 Format: TO: FROM: DATE: SUBJECT:
 Write a memo only when it is necessary: info
overload
 Keep your memos as brief as possible: clear,
concise, and to the point.
 Memos can run on to more than one page, but only
when absolutely necessary.

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 More quickly than the postal service or
overnight deliverer
 Whether or not you write ‘‘confidential’’ on a
faxed document, it is very likely that your
document will be seen by someone other
than the recipient.

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 Has taken the place of the memo and even
casual hallway conversation: 90 million
American workers send roughly 2.8 billion e-
mail messages a day!
 Because of its immediacy, it has also replaced
the fax machine

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◦ Shortens cycle of written communication: no secretary, no
post office

◦ Reduces telephone interruptions

◦ Breaks down distance/time barriers: allows people to work

from any location with a computer

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 Treat e-mail with the same thoughtful
consideration that you do letters or memos:
become written records that get stored
 Keep the e-mail as short as possible and come
directly to whatever point you’re trying to make
 Make sure the subject line of your e-mail is
descriptive and short—no more than 4 / 5 words.
 Never write in all capital letters: shouting at the
recipient.
 Don’t be too informal. Remember your message
still reflects your professionalism.

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 aka: also known as
 ASAP: as soon as possible
 CY: calendar year
 dba: doing business as
 FYI: for your information
 IOU: I owe you
 PS: postscript
 BTW: by the way
 CUL: see you later
 F2F: face to face
 IMHO: in my humble opinion
 IOW: in other words
 OIC: oh, I see
 TIA: thanks in advance
 TNX: thanks

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