Suggestions for a Sucessful KT

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Hi All,
Recently I have been a part of a SCN discussion thread, where we have discussed about
some critical factors needed to be considered professionally while KT is planned in IT out-
sourcing model. We had some really thought provoking inputs provided
by Martin, Anandand off course Craig, who have moderated our entire discussion in the
below thread:
http://scn.sap.com/thread/3779659
I would like to summarize this discussion in the form of a BLOG, which can add value to a
wider audience, who time and again come across such situations in their business
activities. Before I proceed ahead in documenting the points discussed, I would like to
sincerely thank all the participants for sharing their valuable inputs. Will request others
consultants/readers reading this blog to share their thoughts and experiences as well, so
that this document can be improved for better usability of the community.
Their are certain essential factors needed to be considered during different stages of KT
process, majorly applicable for an IT outsourcing model:
A) Before KT – A basic preparation form the team receiving KT can really help this process a
big way.
• The team receiving KT needs to understand what kind of industry and major business processes, your
client is engaged with, For example, is it Chemical, or Automotive, or Mining, or Manufacturing, or
Agro-business, or Hi-Tech, etc
• Go through client’s home page and try to gather some generic inputs about the industry they are working
with and their geographical presence, which is adding as a plus factor for success in competitive business.
• If possible, make a SWOT analysis based on your own high-level understanding about the major
processes implemented, depending on data available on public domain. This is not a mandatory step, but
at times during KT you can ask some specific questions which may add value.
• If possible, try to collaborate with your counter parts, having different industry domain experience and
discuss your observations at high level . If someone who has worked in shop-floor for similar domain, but
NOT a part of this present KT team, then his inputs can be really useful for your better planning and
preparation.
B) During KT – Important technological and behavioral factors, needed to be emphasized
religiously.
• As Craig rightly suggested, it’s not always a easy or lucrative task for someone who is responsible for the
KT process. There may be ‘uncertainties’ linked to it and hence it needs thorough consideration form the
team.
 • Utmost courtesy needs to be maintained through the entire KT process, based on cultural sensitivity
factors.
• Try to be a Good and Active listener while KT process is on. There is no herm in asking a question more
than one times, but if the same is already answered before to someone else, then it may not look good to
ask it again.
• While KT, try to make the sessions interactive by sharing your researched inputs, and try to get better
clarifications. Please note that KT responsible may not have all detail level inputs ready at the moment to
share. So, please keep the channel for further collaboration open, for example email feedback, reverse KT,
etc.
• Please plan for some technical sessions, where major aspects for processes can be explained to maximum
possible extent. If due to time constraints, this step is not planned or getting delayed, then you can follow-
up with team for email sharing of the documents. In turn, you can go through the details provided and
send email back to KT stakeholder, if there are any open points.
C) After KT –
• Please collect available documentations form KT provider like Business Process List (Commonly called
as BPML), Detailed Process List (Either Visio or Power Point presentation of detailed processes
implemented), RICEFW list (Majorly used by ABAP Team), GAP list (For any un addressed topics),
Customization Document (majorly used by Functional Team), Z-report list, Interface List (which are not
included in RICEFW list), Batch Job List, etc.
• If there are any open documentation not available during KT, then please ensure you receive them before
KT process is over. Because once KT is done, then the entire responsibility lies with the next team to
maintain business continuity.
• Plan for a reverse KT, if agreed in your contract. You can do it informally too through emails, whichever
is comfortable to you and KT responsible.
• Once KT process is done, please share your vote of THANKS to KT provider. This is very important to
show professional respect to the team who have done a tremendous job and helped your team to complete
the KT.