As part of the 2014 Mexican tax reform, the Mexican government published a new rule

requiring that taxpayers electronically submit monthly accounting information in

accordance with rules.

Electronic Accounting Requirements

Fraction III of article 28 of the FTC requires taxpayers to maintain electronic
accounting records, as applicable, in electronic devices pursuant to the regulations issued
by the tax authorities. According to rule I.2.8.6., taxpayers must maintain accounting
records through electronic systems that can create XML format files, which include the
following:

Chart of accounts used during the period:-

The chart of accounts must include a field to classify an account groupings, as
defined by the tax authorities in Annex 24 of the Temporary Regulations.
Trial balance, with initial balances, movement for the period and final balances for
each of the accounts of the taxpayer, including assets, liabilities, equity and results of
operations (revenue, costs and expenses):-
For final year-end balances, information on recorded tax adjustments should be
included. The tax accounts should be identified along with, when applicable, the different
rates, quotas and activities for which no tax is due, as well as transferred taxes and
creditable taxes. Guidance for these accounts is provided in Annex 24 of the Temporary
Regulations.
Information related to journal entries in the accounting records:-
This should include details for each transaction, such as account, subaccount, sub-
ledger and information related to electronic invoices, as well as identifies the different tax
rates, quotas and activities for which no tax is due.

Also we can refere the following link to know more notes abot E- Accounting
http://wiki.scn.sap.com/wiki/display/LOCLA/Electronic+Accounting

The law published on July 1st (2da. Resolución de Modificaciones a la RMF 2014) specified
in the Federal Fiscal Code in Art.28, Part.III, all the companies in Mexico have to
provide via, a “Tax Mailbox” (“Buzón Tributario”), the following accounting information:

1- Chart of Account: has to be provided once and updated every time an account is
added/deleted or changed

2- Balances (beginning balance, period postings: credit/debits, end balance) of all

accounts: need to be generated monthly
3- Journal Entries (type, accounts, amount, taxes…), only required if the government
requests it (for audit)

Companies in Mexico have to provide/submit monthly tax returns containing the chart of
accounts and account balance details via a tax mailbox (referred as Buzon Tributario).
You use this report to generate XML files for the following:

Chart of Accounts

This XML file contains the following data:

 Grouping code of the account
 Account number, account name, and sub-account number (optional)
 Level
 Nature of the account
Account Balance

This XML file contains the following data:

 Account number
 Opening balance
 Debit and credit values
 Closing balance

Prerequisites

Ensure that you have defined chart of accounts using OB13 and generated a financial
statement version (FSV) using OB58.

While creating an FSV, ensure the following:

Do not select the Item Keys auto. checkbox since the system automatically assigns an
item key to the FSV item
SAT code is maintained in the Item field (double click on the Item in FSE2) In case of
non-assigned nodes, the entry in the Item field will be NA.
To identify nature of G/L accounts, the item text should start with D (for debit) or C
(for credit)

Features
Selection On the selection screen, make the following entries:
In the General Selection group box, enter the company code, fiscal year, reporting
period, financial statement version.
Account group is an additional/optional field to further filter GL accounts being
reported.
Select the Primary Chart of Accounts radio button if you want to report accounting
data on the basis of primary chart of accounts Select the Country Chart of Accounts radio
button if you want to report accounting data on the basis of country-specific chart of
accounts

In the File Selection group box, under File Type, select either the Chart of Accounts or
the Account Balance radio button
Enter the application server file path where you want to download the file

Output
Based on your selection criteria, the system generates an appropriate XML file and a
corresponding tree output.

Activities
Once the program generates the XML file, you download it to your local disk. You use the
Payment Medium International - Load Data Medium Exchange File to Disk program to
download the file as follows:

1. On the SAP Easy Access screen, choose Accounting -> Financial Accounting -> General
Ledger -> Reporting -> EC Sales List -> General -> Payment Medium International - Load Data
Medium Exchange File to Disk.
2. Enter the file name you specified on the selection screen of the Generate XML Files
(Mexico) program in the Source file field.
3. Enter ** (Generic DME Format) in the File Type field.
4. Enter data for the target file as required.
5. In the Character Set Conversion group box, select No Character Set Conversion. If there are
special characters in the report, we recommend that you select Manual Entry of Code Page
and enter 4110 in the Target Code Page field.

You submit the XML files you downloaded through the interface provided by the tax
authorities on the Internet.
Data Elements

XML File for Chart of Accounts (FIGLMX_COA)

Select this radio button if you want to generate an XML file for your chart of accounts.
XML File for Account Balance (FIGLMX_BALANCE)
Select this radio button if you want to generate XML file for your account balance of the
specified reporting period.
Chart of Accounts (FIGLMX_ALT)

Enables you to report the accounting data on the basis of primary chart of accounts or the
country-specific chart of accounts.