Chapter 1:

1.0 Problems
1.0.1 General Problem

The general problem of this project is no possibility to track

the details of approvals of request.

1.0.2 Specific Problem

 Check availability of vehicle/driver.
 Charges calculations.
 Fuels expenses estimation.
 Reminding reservation.
 Information security.
1.1 Benefits
 Make advance reservation for your clients.
 Very easy reservation system that will show you all
available cars.
 Increase passenger comfort.
 Improve vessel design.
 Minimize environmental impact.
 Reduce operating costs.
 Improve safety.
 Warnings for non business day or holiday during
reservation.
 Easy and convenient for users.
 Rental rates are fully adjustable.

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 1.2 Goals/Objective
 .The reservation system needs to benefit customers by
being easy to use and offering an adequate degree of
predictability and flexibility for all customers.
 The vehicle reservation system needs to benefit
communities by reducing the negative impacts of queuing
outside terminals.
 Allowing VRS customers and local residents to access local
businesses, and by reducing conflicts.
 The vehicle reservation system needs to benefit by
recognizing the unique circumstances of its different routes,
helping the agency manage demand, improving asset
utilization, and responding to legislative direction.

1.3 Stakeholders/Organization

Position/Role Name Description

Mr. Ross A company or

Reseller
individual that purchase
goods or services.
Client A recipient of goods for
monetary or other
Mr. Reyes
valuable consideration.
Developer Mr. Gaviola Known as the computer
programmer.

User Has an authority to use

application or system.

Integrators Mr/Ms. Santos Specializes in bringing

together component
subsystem.
Partners Mr. Villanueva Individual who joins
with other individuals.

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2.0 Project Scope

Several scopes have been outlined in order to achieve the

objective of the project. The main scope of this project is to develop an
application for vehicle reservation. The main users of this project are the director,
the customer will be able to use the application to perform their reserving ticket
transaction anywhere and at anytime.

2.1 Deliverables

It can view all the vehicle list in one click.

It can automate expenses
Reports queries are available on screens
Reservation detail are complete and organized

2.2 Out of Scope/Limitation

The scope of this review is limited by the availability of literature and

time. As a broad study,

Limitation

It does not present the full range of literature but attempts to give an
overview of the main concerns and improvements.

3.0 Project Plan

Task Month Date Finished Duration

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 Searching a
company to
conduct an
interview that I January 14
4 Days
need to clear all
some information
and idea about the
Travel and Tours
Management
Starting to analyze
the information
January 20 6 Days
that collected from
the conducted
interview.
Researching January On going On going
Gathering January 22 2 Days
Accomplished the January On going On going
project study

3.1Approach and Methodology

System Planning
This is where the proponents scheme for the development system and
using the steps that will be produce will be easily to identify the problem and all
the details need of the developer to determine the process of the existing system.

System Analysis

In this stage the proponents decide a roadmap for the plan that have
produce and to bring up the best model suitable for the development of this
project. This where the researchers analyze the whole process of the existing
system of the establishment to determine the problems that might occur and
encounter during its operation.

System Design

In this stage is where the proponents decide on what kind of path will
the proposed system shall follow while developing the system itself. Create a

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roadmap to what kind of system can develop to encompass the existing system
of the establishment and meet the clients standard.

System Implementation

This phase, some design and other user activity part can change as per
customer’s need. This phase will test the affectivity of the software product if this
will work and meet the requirements and needs of the client.

System Maintenance

The system operation, support and maintenance are aiming to

incessantly satisfy the needs of the client by maintaining the operation and the
support of the system inside the business transaction. In order to support and
operate the proposed system the Vehicle Reservation System.

3.2 Success Criteria

 By the use of the proposed system the problems that has been
illustrated above have been reduce of better had been
eliminated.
 Easy to process request.
 The system can centralized database helps in avoiding conflicts.
 Can generates required reports easily.
 Implementation of approval process is very easy.
 Easy to use GUI that does not requires specific training.
 The system can track and locate vehicles at a time.

3.3 Issues & Policy Implications

Vehicle cannot be reserved for extended periods by any

departments, including for a academic course work and fieldtrips the driver
and reserving party are responsible to pay in the case of collision damage.

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 Failure to return the vehicle on time will result in loss of vehicle reserving
privileges.

3.4 Risk and Management Plan

Risk Impact Probability Action Plan

(H.M.L) (H.M.L)
Calamity Keeping ready at all times,
H H to avoid casualties or
injuries

Passenger H M The complete list of

Rooster passengers must be
submitted w/ the
reservation front
officer
Budget H H Making a list, to
estimate the total cost
and prevent error.
Driver Fatigue M M

Time and cost H L Manage of all this and

overruns things being constant.

3.5 Service Transition

It has a unique characteristics that affect how reservations will be

implemented. The analysis suggest that a reservation system has described in
the business rules would be work best.

3.6 Option Analysis

(SDLC)

Brainstorm
This steps onwards the software development works to carry on the project.
Design

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 Agile design are emergent, they’re not defined up front. System design
will emerge over time, evolving to fulfill new requirements and take advantage as
appropriate.

Development

It is an approach to software development under which requirements

and solutions evolve through the collaborative effort of self organizing and cross
functional

Quality Assurance

This phase confirms the software operation in terms of more efficiency

and less errors.

Deployment

It is to estimate roughly which features will be delivered by the release

deadline.

4.0 Technical Features

In the Technical feature of the system are included the ff.

4.1 Recommended System Requirements

Category System Description

Requirements
The RAM memory
Memory: 4 GB DDR3 capacity of the unit to be
Hardware
use.
The memory capacity of
250 GB HDD unit to be use.

Java Netbeans The researcher GUI shall

be used by Java Net-
beans version 8.2

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 In order to develop a new
JDK enhance system with
helpful JDK software
helps the system to
import extra facilities for
the proposed system.
Software A personal computer
Windows 7 Ultimate operating system
developed by Microsoft.
This is the OS of the unit
that the proponent shall
use.
The processor of the unit
Intel Core i7-640m that the proponents used
in the development of the
proposed system.

4.2 Minimum System Requirements

Category Minimum Description

Requirements
The OS that the
Windows 7 Ultimate proposed system can
Software also installs to operate.

Minimum storage of the

250 GB HDD system that proposed
Hardware
system can also be
installing to operate.

To help the process of

Memory: 4 GB DDR3 the function of the system
software.

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5.0 Project Budget
On Time Cost Description Budget

Internet to be used in 150

researching

Printing 100
Miscellaneous
Electric Bill
200

For project development 1,000

purpose

Totals ₱1,450

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