The leading RPA Solution!

Windows Operation Robot “Office Robot”

RPA Solution Group,

Social Innovation Division,
NTT DATA Corporation
© 2018 NTT DATA Corporation
 1. Product overview

© 2018 NTT DATA Corporation 2

What is “Office Robot”?

■ Originally developed by NTT LABORATORIES in 2010.

■ All applications on Windows can be automated.
- Ex. Microsoft Office, Web Browsers, Enterprise Systems

【Before】 【After】
Routine tasks done manually. Tasks are automated by Office Robot.

Too trivial for IT budget… Office Robot will take care of all the work!

© 2018 NTT DATA Corporation 3

Main Features

Have advanced technology

Easy to use

Suitable for small start

© 2018 NTT DATA Corporation 4

Main Features in details

Compatible with all software operated by Windows

1 Compatibility device

2 Reliability High

3 Usability High

4 System Requirements Can operate with only 1 single PC

5 Price Low price and highly cost-effective

6 Quick installation Ready to use on the day of installation

7 Support Excellent customer support service

© 2018 NTT DATA Corporation 5

How to use Office Robot

Office Robot is available to use with only 3 steps as below.

①Record PC operation ②Edit the Scenario ③Run the Scenario

Record
Run

© 2018 NTT DATA Corporation 6

Licensing Scheme

Licenses charged annually for each individual PC.

- Professional Edition : For scenarios creating, editing and running
- Agent Option : For scenarios running

Need management control of scenarios Allow personal use easily

Scenario files
Shared folder

Create / store
Professional Professional Professional
Agent Option
Edition Edition Edition

Refer / Run Distribute Scenario files

Agent Option Agent Option Agent Option Professional

Agent Option Agent Option
Edition

© 2018 NTT DATA Corporation 7

Latest News for Office Robot User

◼ WinActor on Japanese OS is Now Available!

- WinActor is also available on any Japanese OS PC outside of Japan.
*There are character corruptions when using OS other than Japanese.
We are handling the problem now.

◼ Chinese version will be available soon !

- We are scheduled to release on September 2018.
*Depending on the situation, the plan might be changed.

◼ Office Robot Online Training Program is for free!

- Your ID and password will be sent to you via email.
- Online Registration Form: https://winactor.com/en/officerobot_training/

Thank you very much

for your continuous support
for Office Robot sales expansion.

© 2018 NTT DATA Corporation 8

 ２．Case Study

© 2018 NTT DATA Corporation 9

1. Automatic form recognition and data input
Office Robot automates to recognize different format files and transfer their
data to their System. Helps to cut down 98% of operating time.
■Before■
Sales support - 600 forms/month Order Reception
Customer Team - high risk of mistyping System

1. Submit 2. Input
Order form A

Order form B

Order form C

■After■
Order Reception
Customer Sales Support
Team 2. Automatically recognized System
1. Submit and entered to the system.
Order form A

Order form B

Order form C

© 2018 NTT DATA Corporation 10

2. Automatic processing of statistics data
Even complicated tasks that require multiple operations, Office Robot can
automate such tasks and make workload zero.
■Before■
Call center Manager
Call center Management system This process is so complicated,
(Web) that it takes 30 minutes /day
1. Recording 2. Data input

Refer the Import

Login to Export Convert Statistics
number of Compress into
the Web contents file DB
inquiries and file Central
system in CSV format
contents DB

Keep track of the number of inquiries,

content, call-up rate ... etc.

■After■
Call center Manager
Call center
Management system 0 minutes/day for data input
2. Recording (Web) Manager can concentrate on
other tasks.

Statistics
DB

Office Robot runs scenario and

Keep track of the number the inquiries, automates this whole process
content, call-up rate ... etc.
© 2018 NTT DATA Corporation 11
4. Automatic invoice processing
Prexifort-OCR will generate the text data. Based on the authorization data,
Office Robot will automatically examine the invoice data and carry out the
examination process.
■After■
Expense Adjusting workflow

Invoice Sending Examination

documents
Drafting
( Check )
Approval Register

Missing Authorized Price Retroactive Approve

documents？ User? ？ ？ / Disapprove

Scan
ERP
Office Robot examines the documents
by comparing information submitted
（ SAP ）
TEXT
ーーー ーーー by the user with text data, basing on
these categories.
ーーー ーーー
ーーー ーーー
ーー ーー ーー
ーー ーー ーー

Staff will check for errors.

ーー ーー ーー
-- -- -- -- ---

OCR generates Text data.

© 2018 NTT DATA Corporation 12
 5-1. Automatic processing of application form
■After■

Submit Application
Host ( Core )

Data Issue
Entry Accepted Examination Approval
Number
Application
Convert to Data Acceptance Examination Approval

OCR Office Robot

will
automatically
input data
Automatically
Data Entry
Verify Search and Acquire
Information
Search/ reference

System Ｃ System D
System Ａ System Ｂ in Internet
© 2018 NTT DATA Corporation in Internet 13
5-3. Automatic Information Search
■After■

HOST ( CORE )

A.
Inquiries
from B. Extract the
external unpaid list
agencies
A. Reply
Search Approval to public
institution
Automatic
list-up B. Division
Inquiries unpaid list in charge of
Search for name identification with demanding
name and address of the customer for unpaid
A. Inquiries List money
B. Unpaid list
Do final check up
like narrowing down
the people with the
same names
System Ａ System Ｂ System Ｃ
© 2018 NTT DATA Corporation 14in Internet
6. Automatic data synchronization 1
Office Robot will automatically carry out the data syncing between external
systems like the cloud service and the company’s enterprise system.

Login/Search

Cloud service Data Data

Data download processing storage
・Web banking
・Business
Login/Search
management
・Settlement of
expenses, etc. Data Data Data
storage processing download
ERP, etc.
（Biz∫, SAP, etc.）

[ Benefits after implementation ]

〇Allows the staff to shift to sales tasks.
〇Reduce usage fee for cloud service thanks to reduction of mistakes
( Cost incurred by entry error was eliminated )

© 2018 NTT DATA Corporation 15

6. Automatic data synchronization 2
Office Robot will automatically download daily updated information like
market price, then process and input them to the company’s system.

Login/Search

Data
Acquisition of fund Data
storage
information conversion

Homepage of The PC of the

Securities Firms management staff

[ Benefits after implementation ]

〇 Reduce the cost to sync the internal system with the securities firm’s pages.
〇 Lower the cost to implement changes as the company only needs to pay a small fee to
revise the scenario, instead several millions yen for system upgrade.

© 2018 NTT DATA Corporation 16

6. Automatic data synchronization 3
Office Robot automatically retrieve data from file server, process and
transfer the data to Bulletin Board DB.

Login/Search

Data Data
Information storage
processing
acquisition
Latest interest Lotus Notes
File server rate of products bulletin board
for corporations DB
Starting up the macro for
processing data, printing out
form or sending emails.. All
automated!

[ Benefits after implementation ]

〇 Enhance the transparency of work task and optimize the operation.
〇 Automate time-consuming tasks (1 hour/day → 30min/day)
〇 Could avoid from assigning a new member.

© 2018 NTT DATA Corporation 17

Other case studies

- Input or copy of numerous data

- Workflow operations
- Device setting and application installing
- Send direct mails
- Search and collect information on the internet
- Update homepages
- Monitor whether the links on homepage or addresses in the
mailing list
- Print out or convert files to “.pdf” format
- Analysis, processing, and distribution of data
- Performance testing with several terminals
- Server maintenance ( Operation with command line )
- Run SQLs (Operation of Database Management software)

…and more!
© 2018 NTT DATA Corporation 18
Introduction
■History
· 2010 - : NTT Laboratories started the development of the business efficiency software UMS
· 2014/01 : NTT-AT ( NTT Advanced Technology) company started commercialization and sales of the
UMS as Office Robot
· 2016/03 : NTT Data ( Public Division 4) started distributing Office Robot as a distributor.
■Achievement
·NTT DATA has the best sales performance in the RPA market in Japan.
More than 1,000 companies have installed our Office Robot and estimated 50,000
robots are running.

Trading, 11
Financial, 95
Manufacturer, 198

Gov't, Public Corp./Org., 16

Retail, 18
1,000
companies
Advertising/Publishing/Media, 14
Service/Infrastructure, 304
Software/Communication, 158

© 2018 NTT DATA Corporation 19

Please entrust us with Office Robot!

RPA Solution Group, Social Innovation Division,

NTT DATA Corporation

E-mail ： officerobot@am.nttdata.co.jp
TEL : +81-50-5546-7720
Web Site ： http://winactor.com/
http://prexi.jp/en/

http://winactor.com/eng/

© 2018 NTT DATA Corporation 20

© 2018 NTT DATA Corporation