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12 FAH-7 H-000
LOCAL GUARD PROGRAM
12 FAH-7 H-010
BACKGROUND
(CT:LGP-04; 03-23-2006)
(Office of Origin: DS)
b. The regional security officer or post security officer (RSO and/or PSO)
under the direction of the COM or principal officer (PO), has primary
responsibility for establishing and managing LGPs.
The Omnibus Diplomatic Security and Antiterrorism Act of 1986 (Public Law
99-399) requires the Secretary of State to develop and implement policies
and programs, including funding levels and standards, to provide for the
security of U.S. Government diplomatic operations abroad.
This handbook sets forth the procedures for managing LGP implementation
standards for security services provided for protection of official facilities and
residences abroad which fall under the authority of the COM. These
standards are detailed in 12 FAH-6, Security Standards Handbook, which has
been approved through the Overseas Security Policy Board (OSPB). (For
detailed guidance on the SDP, see the Surveillance Detection Management
and Operations Field Guide, Version 2, dated 2002).
12 FAH-7 H-020
LOCAL GUARD PROGRAM (LCP) CONCEPT
AND PHILOSOPHY
(CT:LGP-04; 03-23-2006)
(Office of Origin: DS)
(1) Develop the post’s LGP to be responsive to the actual threat level;
(2) Contract with one competent LGP firm that will provide security for
all employees and agencies at the mission or DS will assist post in
initiating a Personal Services Agreement (PSA) to provide such
security;
(2) Explosive and incendiary devices (to include bomb laden vehicles).
12 FAH-7 H-030
REFERENCES
(CT:LGP-04; 03-23-2006)
(Office of Origin: DS)
The following is a listing of references which are quoted or cited in the text
of this handbook or which may be of assistance to users of this handbook.
Except where specifically noted below, all references are unclassified:
12 FAH-7 H-100
CREATING A LOCAL GUARD
PROGRAM (LGP)
12 FAH-7 H-110
SCOPE AND AUTHORITY
(TL:LGP-01; 08-10-2001)
c. Other factors, such as threat levels and available funding, are also
determining elements in the overall structure of LGPs.
12 FAH-7 H-120
DETERMINING REQUIRED SECURITY
MEASURES
(TL:LGP-02; 04-30-2003)
(Office of Origin: CIS/PSP/FPD)
a. The governing factors for determining the scope of the mission’s LGP
include:
(2) The extent to which the host government can and does provide
protection for them;
b. Each mission should document its assets. Assets are defined in terms of
people, things or property. This documentation has value not only for the
purpose of planning the LGP, but it directly affects the post’s emergency
action plans (EAP).
The RSO should be familiar with all official buildings, offices, structures and
space, including consular agent offices, other than residences, of all agencies
under the purview of the COM. A summary of such facilities is found in the
Real Estate Management System (REMS) Report. This report should be on
file at the General Service Officer's (GSO) office, giving the function,
address, and agency name of each property. This serves as the basis for the
conduct of the security survey used by the RSO to determine the level of
security protection required. NOTE: U.S. Government sponsored or other
international schools are not official facilities for the purpose of this
handbook. If requested, RSOs can provide schools with assistance in
determining security requirements. See 12 FAM 334.1, International
Schools, for details.
The COM or the principal officer (PO) and the Marine security guard (MSG)
residences are considered to be at risk, regardless of the general level of
threat to U.S. assets. Although not required for the principal officer
residence (POR) and Marine security guard residence (MSGR) at low threat
posts, guards may be authorized for any or all of these residences if there
are unusual local circumstances.
(1) The identification of specific posts and related security work and
procedures needed in light of the threat;
(2) The nature and extent of host government protection and U.S.
Government physical security measures used; and
(3) Agreement with the host government on the operation of the SDP;
b. The RSO is normally the COR for all local guard services under a NPS
contract, including those guards supervised by the SSM at a construction
site. Local guard general and post orders should specify the SSM’s
authority and the local guards be advised accordingly. When changes are
required in general or post orders, the SSM submits the changes to the
RSO for approval. The SSM has no authority to change the scope of work
of a guard force contract or to otherwise modify the terms of the
contract. If changes are needed, the SSM consults with the COR, who
then makes a request to the CO for a modification of a NPS contract.
a. Local guard positions at access and/or egress points which are primarily
used for OBO construction activities at new and/or ongoing construction
sites involving a CAA, are funded by OBO/PE/SM. The guard positions are
administered through the RSO or PSO even though a designated site
security manager (SSM) may be assigned for project security.
b. The SSM is responsible for preparing comprehensive guard orders for the
LGF, and for assuring that local guards assigned to the construction site
perform work in accordance with the guidelines expressed in terms of the
existing local guard contract.
c. The SSM will coordinate all security requirements with the RSO and/or
PSO to ensure that these requirements are properly implemented and
administered. OBO/PE/SM funded positions include, but are not limited to
access control facilities, construction vehicle gates, auxiliary entrances for
OBO personnel or construction materials, and any other entrances
necessary for OBO project operations exclusive of mission business. All
local guard orders must be written in both English and the local language,
and posted in the access control facility. Additionally, after consultation
with the RSO, the SSM should define the role of the LGF in response to
emergency plans.
Guard Posts
(TL:LGP-02; 04-30-2003)
Local guard positions at access and/or egress points primarily used for OBO
construction activities and involve non-CAA projects will be funded by
OBO/OM/AM. Local guard administration will be through the RSO or PSO
even though an SSM may be assigned. The SSM will coordinate all security
requirements with the RSO and/or PSO to ensure requirements are properly
implemented and administered. Static guards and the creation of mobile
patrol coverage of buildings or properties used primarily for OBO non-CAA
related activities would also be funded by OBO/OM/AM.
Local guard positions at access and/or egress points which are primarily
used for embassy and/or consulate business are funded by DS/CIS/PSP/FPD
(using both International Cooperative Administrative Support Services
(ICASS) and non-ICASS funds), and administered through the RSO or PSO
for the given post. This may include perimeter entrances, chancery and/or
office building entrances, consular entrances, general public access, and any
other access and/or egress points exclusive of OBO construction operations.
Static guards and/or mobile partrol mobile coverage of official facilities used
primarily by mission personnel and/or service a mission function, also
remain funded by DS/CIS/PSP/FPD.
12 FAH-7 H-130
TYPES OF LOCAL GUARD PROGRAMS
(TL:LGP-01; 08-10-2001)
a. Regardless of type, all LGPs have the same security function. The type of
program is primarily determined by the source of the guards. Local
guards come from one of three sources:
NOTE: For facility access control and inspection functions, host government
forces should be used only when NPS or PSA employees are not an option.
b. The Department requires that posts attempt to obtain local guard services
from the host government. However, if the level of coverage is not
sufficient, then the preferred alternative is a NPS contract with a
professional security firm. Only when both of the above options are
clearly established as unfeasible, will DS consider approving the use of
PSAs to establish and maintain a local guard force.
size of the LGP for a post. Each post must rely on the local security forces to
respond to criminal events in a manner prescribed by the host government
laws. Further, additional security resources may be needed for protection of
U.S. Government assets where there is civil disturbance or other forms of
violence directed against these assets. How prepared the host government
is to do this effectively has a bearing on plans that the mission must make
for its protection under such circumstances. Mission requirements for
response to criminal or other incidents vary according to the nature of the
threat to mission assets. Host country response time will vary from country-
to-country and it is the mission's responsibility to determine the response
time and whether or not it meets the mission's needs.
b. The post must submit the above information to DS/CIS/PSP/FPD, with the
formal host government response. This should be done as part of a
request for approval of all new programs, or where there is a substantial
modification or increase in the scope of an existing program. If local
conditions dictate caution in taking this initial step with the host
government, the reasons and an alternative strategy should be
communicated by the post to DS/CIS/PSP/FPD.
c. If the post concludes that local guard resources are needed only for
certain security procedures, within the confines of post buildings or
grounds, then no representation need be made to the host government.
These guards enhance the U.S. Government facility internal security
program and will not operate outside of the facility perimeter. Examples
of this are guards who are used for examining packages or vehicular
cargo within a diplomatic compound, operating a metal detector or access
control device inside a chancery or consulate lobby, checking identity
documents, etc. Identify these guard services separately in the approval
submission to DS/CIS/PSP/FPD.
e. It is U.S. Government policy that missions where local guard services are
provided by the host government, responsibility for any questions or
problems related to liability for the action or inaction of the host
government forces is the sole responsibility of the host government. This
should be made clear to the host government before conclusion of any
MOA and/or MOU and should be included in the final MOA and/or MOU.
See 12 FAH-7 Appendix III, Suggestions for Host-Government MOU
and/or MOA, for additional information.
f. Before any approach is made to the host government, the RSO should
discuss the local guard needs with the administrative officer and the DCM
or COM, as appropriate. It should be understood that discussions with
the host government would represent an official statement of the mission
relative to the host government services. A decision may be taken to
approach the host government in an informal manner.
g. Before signing any final agreement between the post and the host
government, the post should send the final draft to DS/CIS/PSP/FPD for
review and appropriate department clearances, e.g., A/OPE, L/LM/DS,
regional bureau, etc.
The host government security forces may consist of civil, paramilitary, and
military forces of various proficiencies. Such forces vary from country to
country. The RSO or PSO should become aware of the responsibilities and
a. Most countries, including the United States, are parties to the Vienna
Convention on Diplomatic Relations, a multilateral international
agreement concerning diplomatic privileges and immunities. The full
language of the Vienna Convention is generally available in the mission’s
political section. The key provisions include:
(3) Article 27—Requires the receiving state to permit and protect free
communication by the mission for all official purposes, but requires
host government consent for the use of a wireless transmitter;
c. The 12 FAH-7 H-400 covers in detail the benefits for the U.S.
Government, the post and the RSO and/or PSO of operating a LGF
through the use of a NPS contract as well as the procedures needed to
execute a contract. The majority of LGPs use NPS contracts and every
effort should be made by the mission to, where possible, maintain a NPS
contract with a commercial security firm.
12 FAH-7 H-200
PROGRAM MANAGEMENT
12 FAH-7 H-210
FACILITY PROTECTION DIVISION
(TL:LGP-01; 08-10-2001)
(7) Coordinating LGP issues within DS, other Department offices and
bureaus, and other foreign affairs agencies.
(8) Assisting RSO and/or PSOs in determining the need and level of
protection to be provided to residences; and
12 FAH-7 H-220
PROGRAM DESIGN AND APPROVAL
(TL:LGP-01; 08-10-2001)
The RSO designs and adapts LGPs to address post threat levels, taking into
account the security provided by the host government. The design of the
program is determined by the facilities and residences the U.S. Government
must protect and what protective measures will be used. A major design
issue for many LGPs is whether or not the LGF should carry firearms and
under what circumstances they should be used. The program design should
also consider the need for security enhancements installed in residences
and/or using mobile patrols in residential areas. Static residential guards
may be authorized for certain categories of residences according to the
threat level at post.
a. After identifying the facilities and personnel the post must protect, the
RSO is responsible for determining the extent of guard services required.
Principally, the threat and the type of scope of other security measures
already in place will influence this determination. Within policy
guidelines, the RSO identifies guard posts, specifies hours of coverage per
day and days per week, and the function of each guard on post.
LGF personal service agreements must be borne by the mission and are
not chargeable to the LGP.
a. Several factors must be taken into account by the RSO when making a
determination that armed guards and/or bodyguards are needed to
protect mission personnel and assets. The RSO must obtain Department
approval for arming SD personnel. Should the RSO consider the use of
firearms necessary for any security personnel the Department requires
the following items to be taken into consideration:
(1) Mission policy, as developed by the EAC, supported by the RSO and
approved by the COM concerning the need for armed guards;
(4) Other local laws which may restrict the type and/or caliber or
weapons that can be used (i.e., weapons exclusively for military
forces use);
(10) Training program for NPS contract or PSA guard forces, in the
absence or unacceptability of host government standards. (i.e.,
Who will provide training, what are qualifying standards?).
a. Due to the size of the mission and the number of personnel, dependents
and official facilities that require protection, the LGF in many countries
can constitute a substantial force. Posts and RSO and/or PSOs should
make every effort to ensure that appropriate host government agencies
and officials are fully aware of the size and function of the LGF. They
should also ensure that a post's LGF is fully in compliance with any host
government laws, regulations or policies governing the establishment and
operation of a "private" guard force.
b. Many countries are also very sensitive about weapons and ammunition in
the hands of any other entity other than their own police or military
forces. Restrictive requirements or outright prohibitions may preclude
the use of armed guards. Where the use of an armed LGF is
contemplated, information relating to the above considerations must be
fully researched and documented. This information must be maintained
in the post's LGP files and records. A copy of this information should be
provided to DS/CIS/PSP/FPD. Post specific, in contrast to nation-wide
information, concerning host government regulations on weapons and
ammunition should also be included in the post records.
12 FAH-7 H-230
PROGRAM MANAGEMENT REVIEW
(TL:LGP-01; 08-10-2001)
b. The PMR team will consist of program officers from DS/CIS/PSP/FPD and
contractors when performing reviews at larger posts. One program officer
will be designated as the team leader. At posts with a significant security
budget, a financial management officer from DS/CIS/PSP/FPD will also
accompany the team. A separate telegram will advise posts of the details
and schedule of a program management review, including any special
requirements or requests.
c. A PMR will cover the post's local guard, residential security, surveillance
and explosive detection programs, as well as funding and contractual
issues,
12 FAH-7 H-240
LCOAL GUARD PROGRAM (LGP) CHANGES
AND OTHER CONSIDERATIONS
(TL:LGP-01; 08-10-2001)
a. Various events or conditions at the post may indicate a need for changing
the scope of the current LGP, to an extent that will have resource
implications. These changes may mean that additional resources will be
required or that there is no longer a need for the current level of services.
Examples include, but are not limited to:
(2) A long term change in the threat level that requires additional
protection;
(3) A decision that firearms are now needed or no longer needed; and
b. These changes or others may require formal discussions with the host
government. They may also involve the modification of existing contract
guard services, the procurement or disposal of non-expendable
equipment, or the increase or decrease in funding for supplies or for LGP
operations.
Where the RSO perceives a need for an increase in resources (i.e., guard
services, surveillance detection, additional non-expendable equipment,
operational expenses, etc.), which have funding implications and which
cannot be absorbed within the authorized level of funding for the LGP, a
Mission needs for resources may decrease during the current fiscal year, as
in the case of an overestimation of need or where the nature of the threat is
reduced. The decrease may also be the result of downsizing or other long-
term changes. These changes may affect security posts for guard services,
vehicles, radios, weapons, or operating expenses. With a NPS contract, the
decrease in the need for guard personnel and contracted-for non-expendable
equipment must be made through modification of the existing contract using
the procedures specified in the contract. Otherwise, guidelines for making
appropriate changes in the LGP scope are the same as that used in the
mission’s request for increases in resources. DS will provide approval for
changes that do not involve the contract modification. Modifications of the
contract should be followed by the mission sending an information copy of
the contract modification to DS/CIS/PSP/FPD and A/OPE. Since LGP funding
resources cannot be used by the mission for other purposes and because DS
must manage LGP program funding worldwide, missions should notify
DS/CIS/PSP/FPD when decreases in resources become apparent, indicating
the dollar amount. DS will provide instructions for the disposition of excess
equipment items and for return of excess funds to DS for reallocation.
12 FAH-7 H-300
PROGRAM FUNDING AND BUDGET
PROCESS
12 FAH-7 H-310
OFFICE RESPONSIBILITIES AND
PROCEDURES RELATED TO THE LGP
BUDGET PROCESS
(TL:LGP-01; 08-10-2001)
a. The funds used by the Local Guard Program (LGP) originate in an annual
appropriation from Congress. This appropriation is based upon a budget
request submitted by the Department. The Department request is based
upon a compilation of existing and projected needs submitted annually by
all posts and missions. The individual posts develop their financial inputs
from integration of the post threat level as published in the security
environment threat list (SETL) and local elements such as post housing
profile, numbers of employees and dependents, and number and location
of official facilities.
c. The RSO manages the expenditure of funds allotted to the LGP including
key elements such as cost estimates, rates of expenditure and approval
of invoices. The mission’s primary budget document is the annual
International Cooperative Administrative Support Services (ICASS)
budget submission. This budget submission includes the local guard,
The post FMO is responsible for preparation of the annual ICASS budget
submission for the planning year. The FMO relies on the RSO to provide data
for preparation of this document. The FMO provides guidance as to the
information required. The FMO is responsible for approving the billing form
and procedure for payment of the guard force contractor. The FMO provides
information regarding the current status of obligations and expenditures of
funds for the LGP.
a. The RSO prepares detailed LGP information along with his or her LGP
budget requests. The program and fiscal information is required by
DS/CIS/PSP/FPD in order to meet its responsibility for worldwide LGP
management. Annually an ICASS budget submission is provided by the
post and includes local guards, surveillance, explosives detection and
residential security program costs. The RSO must review the applicable
sections of the post's budget submission prior to informing the
Department. Upon information receipt by the Department the data is
entered into the ICASS Service Center's global database for department
office use. The data serves to justify the post's overall budget plan.
(1) Reviews post's ICASS budget submissions to ensure that they are in
accordance with DS standards and Department policy. This
includes paying particular attention to changes in size or direction
of a program, training initiatives, threat level changes, changes of
contractors or types of program, and currency devaluation and
changes in rates of exchange;
(2) Approves LGPs and forwards the budget submission to other offices
for the issuance of advice of allotments;
12 FAH-7 H-320
PROGRAM FUNDING
(TL:LGP-01; 08-10-2001)
a. The ICASS system is used to budget and distribute the cost of local guard
services to participating U.S. agencies abroad. Developed to respond to
changing conditions and the large increases in staff abroad, ICASS
stresses local empowerment, transparency of administrative costs, post
selection of service providers, and customer satisfaction.
(1) A working capital fund through which all funds flow. All costs are
clearly identified, recorded, and accounted for. It operates on a no-
year basis and most funds can be carried forward from one fiscal
year into the next.
c. The ICASS Service Center (FMP/ICASS) provides post ICASS budget and
cost distribution software to each post to facilitate the budget formulation
and execution process for identifying the actual costs of shared
administrative services by cost center (function code) and each agency’s
share. The ICASS councils use this information to manage their resources
including preparing their budget submissions. Post ICASS budget and
cost distribution software is further described in 6 FAH-5 H-808.1-3.
a. In the event that funding is required for LGP services for representational
events hosted by the chief of mission (COM), deputy chief of mission
(DCM) or other Department officers, the costs should be charged as
additional and emergency services under a NPS contract. For a personal
service agreement (PSA) staffed LGPs, the costs are charged to the
applicable function code.
c. In the event that security supplemental funds affecting the LGP are
anticipated, posts will be notified by telegram of the intent for which the
funds have been appropriated. The posts will be informed of the
guidelines necessary to utilize the supplemental funds in order to meet
the requirements of the legislation.
12 FAH-7 H-400
LOCAL GUARD SERVICES
12 FAH-7 H-410
CONTRACTING FOR LOCAL GUARD
SERVICES
(TL:LGP-01; 08-10-2001)
(5) Makes the contractor responsible for some or all of the equipment;
and
c. The RSO should work closely with the CO to take into account post-
unique requirements, as well as local law and conditions, in tailoring the
sample local guard solicitation to satisfy LGP needs.
The sample LGP solicitations found on the intranet or internet are based on a
time and materials basis. Items of particular interest to RSOs and PSOs can
be found in 12 FAH-7 Appendix V. The contractor provides hours of service
based on a specific requirement (by post and hours of coverage) at a rate
fixed in the contract. The contract also provides for both changes in work
level requirements and temporary additional and/or emergency services.
This type of contract has the following features:
FAH-7 Appendix V.2, paragraph (40). The rates and prices in the
contract include all direct costs, indirect costs (fringe benefits), and
profit.
A NPS contract also reduces the U.S. Government liability for personal injury
or property damage caused by actions or inactions of the contractors guard
force employees. The responsibility for liability for injuries or damage on the
part of guards should be clearly spelled out in the contract. See 12 FAH-7
Appendix V.2, paragraph (41).
Once the decision has been made to contract the LGF services, the
procedure generally involves the following steps:
(4) Obtaining appropriate justification for other than full and open
competition, if necessary;
(12) Ensures that the U.S. Government meets its obligations to the
contractor (e.g., provide U.S. Government furnished equipment and
services and timely review and approval of documents);
The COR is not authorized to direct the contractor to undertake any activity
which will change any of the following:
(3) If the COR is replaced during the term of the contract, the CO
prepares an appointment memorandum for the replacement COR
and ensures that the contractor receives a copy.
a. Direct any questions that arise at posts regarding the correct drafting,
approval or interpretation of a LGF contract to A/OPE.
12 FAH-7 H-420
GUARD CONTRACTING PROCESS
(TL:LGP-3; 12-31-2003)
(Office of Origin: DS/IP/FPO)
This is the initial phase of an LGP contract. The RSO's thoughts and efforts
are devoted to defining the security problems, analyzing various solutions
and developing initial or draft plans to operate a LGP.
(TL:LGP-01; 08-10-2001)
b. The CO will prepare solicitations for guard services with input from the
RSO. Full and open competition requires the U.S. Government to publicize
its intent to issue a solicitation in the Commerce Business Daily. The CO
either posts the solicitation on the Internet (with assistance from A/OPE)
or provides each prospective offeror a copy of the solicitation.
c. Because the mission must evaluate the technical capability of the offerors
in addition to their prices, a negotiated acquisition is required. The type of
solicitation used is a request for proposal (RFP).
d. By law (22 U.S.C. 4864), the U.S. Government must award the contract
to the technically acceptable offeror with the lowest price, subject to a 10
percent price preference for eligible U.S. firms.
The CO and RSO are responsible for preparing the written justification in
those rare instances where full and open competition is not desirable or
possible. In preparing the justification the CO may call upon the RSO to
assist in documenting the basis for limiting competition. In these cases, the
RSO must provide the CO a written, signed statement providing accurate
and complete data to support a justification for other than full and open
b. While the CO does sit on the technical evaluation panel, he or she serves
only as a technical advisor. The panel is generally chaired by the RSO and
may have as other members, U.S. Government employees, regardless of
agency, considered able to help make a fair evaluation of whether or not
the technical proposals meet the standards required by the RFP.
b. Under U.S. law, preference must be given in the award of LGP contracts
to offerors qualifying as “U.S. persons or U.S. joint venture persons.”
Offerors must complete a certification, which is reviewed by A/OPE and
L/BA, to qualify for this 10 percent price preference. See the sample
solicitation found on the Department's Intranet site at
http://aope.a.state.gov and also found on the Department's Internet site
at http://www.statebuy.gov/opehelp/opehelp.htm for more information
on this subject.
Each contract must state a performance period and must include clauses
allowing termination for the convenience of the U. S. Government or for the
default of the contractor. These elements are the primary responsibility of
the CO.
a. LGF services contracts should be for a period of one year with the option
The contract must contain clauses allowing the CO to modify the contract to
adjust to changed conditions. The "Changes" clause required by the Federal
Acquisition Regulation (FAR) allows the CO to change the SOW, for example.
The "Variation in Quantity" clause allows the contract to be modified to
increase or decrease the number of guard hours, up to plus or minus twenty
five percent without a change in rates. Major changes that are not within the
scope of the contract may require a new solicitation.
(1) The Deduct Schedule—As part of the contract (Exhibit C), there is
a complete schedule of specific items that subject the contractor to
deductions in the dollar amounts received if they are
unaccomplished or ignored. When the contractor has failed to
comply with any item on this list the RSO and/or PSO should inform
the CO to apply the appropriate deduction from the deduct
schedule. This serves two purposes. It puts the contractor on
warning of unsatisfactory performance and it saves the U. S.
Government from paying for a service that it did not receive.
(2) Cure Notice—If or when the RSO and/or PSO discovers a failure on
The U.S. Government has the right to terminate a contract for default or
convenience. Terminations for default may be necessary when the contractor
fails to perform or make satisfactory progress. Terminations for convenience
allow the U.S. Government to terminate a contract when it is in the best
interests of the Government, through no fault of the contractor. If
termination is necessary, the CO must coordinate with A/OPE, L/BA and
DS/CIS/PSP/FPD. Terminations are rare. Terminations for default require a
considerable amount of documentation showing unacceptable performance
by the contractor and must be preceded by an opportunity to correct the
deficiencies. Whenever a termination for default is being considered, the CO
and the RSO must have a plan in place for a replacement contractor.
12 FAH-7 H-430
LOCAL GUARD PROGRAM MANAGERIAL
RESPONSIBILITIES
(TL:LGP-3; 12-31-2003)
(Office of Origin: DS/IP/FPO)
a. Daily supervisory actions are needed to assure that assigned guards are
efficiently performing the required work. Post inspections by contract
guard force inspectors or managers, as specified in the contractor’s
management plan, generally meet this need. However, the RSO or PSO
must also conduct personal inspections to ensure that the work of the
contractor is being performed properly, This is done through frequent
random verification of the work of the managers and inspectors and by
personal inspections of posts, records and files as needed. Early detection
and documentation of problems like missing equipment, poor
understanding of guard orders, or untidy and improperly clothed guards
are a basic necessity for ensuring that all LGFs, in general, and large
programs, in particular, are providing the required level of security.
b. The RSO and/or PSO must also be constantly alert for any changes in the
local security situation. These changes may result from factors as varied
as a VIP visit to information indicating a possible terrorist attack. These
changes form the basis for on-going analysis and review of the structure
and location of posts as well as the level of security in effect. Any
required alterations or adjustments should be communicated to the
project manager or guard force commander in writing. Verification of the
requested adjustments must be obtained.
c. Thus, while use of a contractor to provide guard services may relieve the
RSO from many of the management tasks, it does not relieve the RSO of
the responsibility for assuring that work is performed in accordance with
the terms of the contract and the security needs of the mission.
(TL:LGP-01; 08-10-2001)
An RSO and/or PSO must address the following items when managing a
LGP:
(1) Initiate and maintain appropriate records and files (i.e., copy of the
contract, current Exhibit A, guard orders, equipment inventory,
record checks or background checks, incident reports, training,
personnel, deduct or compliance file);
(6) Forward all correct bills and invoices to the financial management
officer (FMO) in a timely fashion to ensure prompt payment;
The RSO and/or PSO, when acting as COR for proper administration and
documentation of NPS contracts for LGF services, must deal with the
following issues:
(TL:LGP-01; 08-10-2001)
(7) Name, title, phone number and complete mailing address of the
responsible person to whom payment is to be sent, and
(8) Name, title, phone number and mailing address of the person to be
notified in the event of a defective invoice (one that does not
contain the proper or required documentation).
b. The contractor must submit to the RSO and/or PSO an original and three
copies of each invoice for processing.
Whether staffed through NPS contract or PSAs and regardless of the size of
the guard force, general and post specific guard orders must be written.
These documents establish the standards for guard performance and the
basis for guard training in many respects. All post inspections are based on
these guard orders, and they form the basis for any disciplinary actions that
may be required. General orders are defined as those that apply to all
guards, regardless of where they are assigned. Post orders pertain to the
duties and responsibilities of a guard assigned to a specific post. At a
minimum, all orders should be reviewed as to adequacy as a part of the
annual review of the contractor’s performance. Although normally a
responsibility of the RSO, the preparation of general and post orders may be
required of the contractor. If so, the RSO must approve, by signature
endorsement, each order prior to its issuance. See also 12 FAH-7 Appendix
I.
All guard orders should be maintained at the post and available for reference
and inspection. Guidelines for the preparation of general guard orders
follow:
(2) Cover All Work Aspects—General orders should cover all aspects
of guard work requirements that are applicable to all guards,
regardless of their specific post or assignment. Examples include,
but are not limited to; wearing the uniform, personal appearance,
display of name tags and official identification, conduct while on
duty, maintenance of logs and preparation of records, statements
regarding use of force and power of arrest; use of radios, tape
players or TV while on duty, sleeping on duty, manning of posts and
b. Post orders should also contain instructions for guards on items such as
the following:
(6) Special instructions received from the guard supervisor or the RSO;
and
(7) Date and time of inspection of the post by the guard supervisor or
RSO.
(1) Arrival and departure times for the COM, RSO, other officials of the
mission, or of special work parties; and
(2) In the case of vehicles, the vehicle's make and license number and
purpose of entry or departure (cargo or personnel transfer).
whom, and what actions the guard took. Instructions for the preparation of
incident reports will include the notification procedure to be used by the
guards. The date and time of notification should be shown on the incident
report form. A sample form, showing the minimum information that should
be required, is given in 12 FAH-7 Appendix VI-3.
The RSO will maintain various files to support his or her responsibilities.
RSOs are urged to maintain the information and accuracy of files in the
same manner as they would like to find them on their arrival at a new post.
Accordingly, LGP files should be established to deal with the subjects
indicated below.
12 FAH-7 H-440
PERSONAL SERVICE AGREEMENT (PSA)
(TL:LGP-3; 12-31-2003)
(Office of Origin: DS/IP/FPO)
b. The creation of a Local Guard Program (LGP) through the use of PSAs will
generally only be approved when:
(3) Commercial security firms are allowed and operate within country,
but no acceptable firm responds to the mission's solicitation;
(5) RSO determines that the post's LGP and SD program would be
more effective if staffed using PSA employees rather than through a
NPS contract; and
(6) Prior to any final decision to staff a LG force or SD team with PSA
employees, posts must obtain approval from DS/IP/FPO. Posts will
need to conduct a cost benefit analysis (Contract versus PSA) and
also determine the additional administrative support required if
under a PSA guard force.
The human resources officer (HRO) is the primary resource for RSOs or
PSOs when operating a LGP through the use of PSAs. The HRO has the
responsibility for the administrative and management work necessary to
obtain Department agreement for the use of PSAs, drafting of individual
agreements, recruiting, and most other tasks necessary for the use of PSAs
to staff a LGP. On a practical basis, a close and cooperative relationship
between the HRO and the RSO is necessary to ensure successful oversight of
these agreements.
The RSO acts as a technical resource to the HRO by providing complete and
accurate position descriptions of the duties and responsibilities assigned to
local guard positions. The RSO should also provide LGP-related tests (one for
uniformed local guards, one for surveillance detection personnel), for
personnel selection and training, special skill qualifications, and performance
standards. The RSO should also provide information on security concerns
regarding supervision, discipline, awards and incentives, the relationship of
the LGF to the MSG and host country security forces, etc. to the HRO. The
RSO or a designated member of his or her staff is the overall supervisor for
a PSA LGF and, as such, is responsible for day-to-day monitoring of the
performance of the guard force. NOTE: Only the HRO can make any
substantive changes in the terms and conditions of an employee's PSA.
c. Each PSA position shall be classified in accordance with 3 FAM 7500, FSN
Position Classification and Pay Administration, on the basis of duties
assigned as described in Form OF-298. The RSO must draft or use
standard job descriptions. It is anticipated that the mission will have a
series of guard classifications under the FSL-700 Security Group series
(Guard Series FSL-710). These should be descriptive, with general
functions, duties, responsibilities, and desired qualifications for each class
of guard and guard supervisor. Specific work requirements should be
contained in the guard force general and post orders. Classifications for
pay purposes is based on the content of these descriptions; thus, it is
important that the RSO assure that they are as complete and accurate as
possible.
a. When PSAs are used to staff a LGP, a major issue is the question of
liability for actions (either accidental or deliberate) of the guards. This
could have an additional potentially significant impact on the U.S.
Government where the LGF is armed.
b. The members of a PSA staffed guard force are treated in the same
manner as FSN employees when questions of liability arise. The
circumstances of any liability claim against the U. S. Government or an
FSN or PSA employee for the actions of that employee while on duty
should be reported to the Department with as much detail as possible.
Each case is examined, evaluated and responded to on an individual
basis. Posts will be informed by the Department of the proper response to
the claim. The response may vary from an offer of monetary or other
compensation to a claim of sovereign immunity. For additional
information, see 2 FAM 280, Claims Against the United States.
12 FAH-7 H-500
LOCAL GUARD TRAINING AND
SECURITY AWARENESS
12 FAH-7 H-510
CONTRACTOR PROVIDED TRAINING
(TL:LGP-01; 08-10-2001)
a. Missions will usually draw guard personnel from the general labor pool
available in the country. The suitability of candidates and their
availability will be influenced by:
(3) The conditions of work offered by the position (including the salary
offered).
b. Care must be exercised to assure that the guard force performs work in a
satisfactory manner and that turnover is not an indicator of controllable
problems in factors such as rates of pay, workload, training or morale.
Training is an important element in ensuring proper performance along
with constant security awareness.
Missions desire that the guard force represent a security resource that can
be counted upon under all circumstances to protect the assets and interests
of the mission. The mission should be able, through the manner in which
guards are selected, trained, and managed, to assure a measure of
dependability and loyalty to the job. There are many instances where guards
have been prepared to risk physical injury to protect U.S. facilities and
personnel.
b. Security awareness and its maintenance are universal goals with a shared
responsibility among participants regardless of the source of the guards.
Good two-way communication is necessary to establish and maintain a
high level of individual guard and supervisor ability to correctly apply both
their training and their security awareness to the current security
situation. The ultimate goal is a proactive and LGF not merely one which
only reacts to a terrorist or criminal's initiative.
(3) Local Law and the Power of Arrest—The powers and legal
limitations of the guard to use force and arrest offenders and the
relationship of the guard force to the host government security
forces.
12 FAH-7 H-520
U.S. GOVERNMENT PROVIDED TRAINING
(TL:LGP-01; 08-10-2001)
When a LGF is staffed through the use of PSA employees, the RSO or PSO
are responsible for ensuring that all of the guards are trained and qualified in
all of the subjects previously address in 12 FAH-7 H-513.2. The training
must be accomplished before the guards assume their posts and the
requirement for recertification training applies to PSA guards as it would to
contractor provided guards.
c. Each employee utilizing the X-ray inspection equipment will receive initial
training in system operation by the U.S. Government.
12 FAH-7 H-530
SURVEILLANCE DETECTION PROGRAM
(SDP) TRAINING
(CT:LGP-04; 03-23-2006)
(Office of Origin: DS)
a. The U.S. government shall provide initial and periodic refresher training
to surveillance detection supervisors and specialists. DS/IP/OPO will be
responsible for providing the trainers and coordinating their visits to post
to conduct the training. As part of the training, trainers will review post
SD operations and provide the RSO with an assessment of the proficiency
of the SD team and make recommendations for corrective action.
c. Prior to departing post, the SD trainers will outbrief the RSO’s office on
training results as well as their assessment of post SD operations. The
senior RSO should make every effort to attend this out brief.
Note: This field guide should be available at post, but if not, RSO should
request a copy from DS/IP/FPO. Periodic updates are made to the field guide
so post should ensure it maintains the latest version.
12 FAH-7 H-540
EXPLOSIVES DETECTION TRAINING
(TL:LGP-01; 08-10-2001)
a. The general and post orders should include the following information, as
appropriate:
(1) Explosive detection operations are overt and include both visual
inspection of visitors and vehicles and the use of special sensing
equipment to detect either explosives or traces of explosives;
facilities; and
a. The kind of alarm and the actions required necessary to resolve that
alarm, depend upon the kinds of explosive detected and the detector in
use. Explosive detection equipment operators should be provided with
written information outlining the range of alarms and the steps required
12 FAH-7 H-550
CHEMICAL AND BIOLOGICAL (CB)
COUNTERMEASURES TRAINING
(TL:LGP-01; 08-10-2001)
(2) Know which way and how strong the wind is blowing. A CB attack
from outside the perimeter is most likely to come from upwind of
the facility. (NOTE: Winds over 25 MPH (40 KPH) or under 5 MPH
(8 KPH) are not ideal conditions for this type of attack.);
General and post orders should instruct all guards to stay alert for the
following indicators of chemical or biological attack and report immediately
to the appropriate supervisors, MSG, RSO, or PSO, if they are detected:
(15) When searching bags and packages, look for and carefully examine
containers that could carry chemical or biological agents in powder,
liquid, or aerosolized form, i.e., aerosol cans, perfume bottles,
thermos jugs, glass and/or plastic bottles, baby bottles, etc. These
items should not be allowed into the building unless the owner can
demonstrate to designated supervisors (e.g., through drinking or
spraying on skin) that the substance is safe;
(16) The presence of breathing devices, air filters, nose clips, hospital
masks, rubber gloves, etc., should be cause for immediate concern
and require further investigation. Visitors should be questioned
regarding their use of these items and the supervisor, or RSO
and/or PSO should be notified before access is permitted;
(19) Be alert to the use of any device inside or outside the building
perimeter that could be used to spray a toxic cloud toward the
building. This could include commercial spraying equipment, paint,
insecticide or garden sprayers, air pumps, or even a crop duster
airplane. When possible, persons conducting such spraying should
be challenged, and, in all cases, supervisors and the RSO and/or
PSO should be immediately alerted;
(20) When patrolling public areas, look for abandoned spray liquid
containers. If found, immediately alert the supervisor and RSO
and/or PSO. Particular attention should be paid to insure building
air vents can not be approached by anyone using such devices;
(22) At posts with wells or accessible water storage tanks, LGF orders
should include regular patrols of those areas; and
12 FAH-7 H-600
PROGRAM EQUIPMENT
12 FAH-7 H-610
GENERAL
(TL:LGP-01; 08-10-2001)
a. Items such as vehicles, weapons, and radios are the kinds of equipment
considered non-expendable. Equipment that has been purchased or
provided by the U.S. Government, must be controlled and kept
inventoried from acquisition to disposal. As with other aspects of the
Local Guard Program (LGP), where and how necessary equipment is
obtained, depends on whether the local guard force (LGF) is operated
under a non-personal services (NPS) contract, using host government
forces or with personal services agreements (PSAs).
b. Only equipment, which is fully dedicated to the LGP, can qualify for
funding by DS/CIS/PSP/FPD. Queries on eligibility for LGP funding of
specific items should be directed to DS/CIS/PSP/FPD. Queries must
include a description of the item along with the intended use and any
other pertinent data.
a. Under a NPS contract, every attempt should be made to have all needed
equipment and supplies, including non-expendable items such as
vehicles, weapons, radios, etc., and expendables such as, batteries,
flashlights, whistles, gasoline, uniforms, etc., provided by the contractor
as a part of the contract. Although the contractor may be unable to fund
major items such as vehicles, weapons, and radios, it is reasonable to
expect they should furnish uniforms, weather-protective clothing,
flashlights, batons, whistles, and other selected items. A competent
contractor, who supplies equipment, will amortize the costs by prorating
them, based on the expected life of the item. This should be reflected in
the contractor’s bid as an overhead or operating expense and identified
as such for each category of equipment. Equipment needed for the LGF
may be funded as a program expense provided all efforts have been
exhausted to have such equipment supplied by the LGF contractor.
a. Host government security forces may not have all of the equipment and
supplies required to equip a fully effective LGP. Post may provide funds
for the procurement of supplies to assist the host government in meeting
U.S. Government requirements. Generally, the U.S. Government does
not provide vehicles or weapons to host government forces. Only in rare
instances with detailed justification, EAC, and chief of mission support
and/or approval, will such requests be considered.
When using a PSA staffed LGF, the U. S. Government furnishes all of the
necessary equipment and supplies to include vehicles, weapons, and radios,
when justified. The types of equipment, quantities needed, and estimated
cost should be included as part of the annual International Cooperative
Administrative Support Services (ICASS) budget submission for approval by
c. Where posts use PSA employees as local guards, the post is responsible
for providing the uniforms. In these cases, posts must follow the
provisions of 6 FAM 240, Uniforms and Protective Clothing, when making
decisions on the kinds and cost of uniforms for the LGF.
d. When the host government provides local guard service, uniforms for the
guards are the responsibility of the host government.
With a NPS contract, the contractor should supply belts, holsters, whistles,
flashlights, batons, etc. These ancillary items should be stipulated in Exhibit
D of the contract. If the U.S. Government provides any of these items, they
should be included in Exhibit E, U.S. Government Furnished Equipment.
Where a PSA staffed guard force is in place, these items are provided by the
post. The control and accountability of this equipment remains the
responsibility of the post whether provided under Exhibit E for a NPS
contractor or to the post's own PSA LGF.
b. Most SDPs require the team members to wear civilian clothing. In some
cases, in order to allow the employee to maintain a low profile or
With the exception of U.S.-made vehicles and weapons and other special
protective equipment, the following sources should be considered:
12 FAH-7 H-620
FIREARMS
(TL:LGP-01; 08-10-2001)
b. In the solicitation for an armed LGF, the types and numbers of weapons
required must be identified. Local laws and regulations may govern the
selection of types of weapons. Unless prohibited by local laws or not
possible for other legitimate reasons, the proposal from commercial
security firms for a LGF, which will be armed, should include the cost of
furnishing all weapons, ammunition, training, and the actions and
expenses necessary to obtain any required licenses and insurance. When
furnished by the contractor, the weapons remain the property and
responsibility of the contractor. The RSO and/or A/RSO acting as
contracting officer's representative (COR) must ensure through written
documentation that any weapons used as part of a local guard contract
have been obtained, are stored, and used in accordance with local laws
and regulations. When the contractor is unable to provide weapons
required by the LGF, equipment procured from the SPE catalog will be
provided by DS/CIS/PSP/PEL at no cost to the post provided it is listed as
GFE in the LGP NPS contract.
c. When the host government provides an armed force as part of the LGP,
the host government is responsible for furnishing weapons. In some
cases where a host government has provided an armed force, the host
government may not be able to provide sufficient ammunition to ensure
an acceptable level of training. Should an RSO determine that this
condition exists at his or her mission, a request for supplemental
ammunition can be made to DS/CIS/PSP/FPD and DS/CIS/PSP/PEL. The
request should explain the local situation and indicate kinds and
quantities of ammunition required.
d. Regardless of the source of weapons used for the security of the mission,
the RSO and/or PSO must ensure that they are clean and maintained in a
serviceable condition.
e. Trigger locks, shotgun racks, and/or safes for local guard weapon storage
are to be post purchased and/or procured items when listed as U.S.
Government furnished property in a NPS guard contract or under a PSA
arrangement. Funding will be provided by DS/CIS/PSP/FPD. If not
provided as GFE under a NPS guard contract, posts should ensure that
the contractor is providing and accounting for weapons securing
equipment.
a. The standard issued weapons for LGFs depend on the post, country,
threat rating, and the RSO request. As required in accordance with 12
FAH-6, Security Standards Handbook, the DS Firearms Policy Review
Board reviews requests before approval is granted. Specific details as to
make, model, configuration, etc., for current DS standard weapons are
contained in the SPE catalog.
c. DS/CIS/PSP/PEL recommends the RSO order for the LGF a reserve supply
equal to 10 percent of the required inventory to assure an adequate
supply of weapons to replace those that become unserviceable or are
under repair. Weapons, which need repair or replacement, must be
returned to the Department; the turn-around time for weapons returned
to the Department for repair may be 90 days or longer. It is, therefore,
essential to have an adequate number of reserve weapons on hand. The
contractor or host government is responsible for maintenance and repair
as well as ensuring an adequate number of reserve weapons when they
are responsible for the supply of weapons.
time from the time weapons are ordered before shipments could arrive in
country. Emergency requests will be considered on a case-by-case basis.
(3) Stern reminders that weapons will not be left unattended unless
they can be secured.
b. Disposal of weapons that are the property of the host government is the
responsibility of the host government.
12 FAH-7 H-630
VEHICLES
(TL:LGP-01; 08-10-2001)
b. Under a local guard contract, vehicles used for all local guard operations
will be provided by the contractor, whenever possible. However, in cases
where this is not feasible, or for a PSA staffed LGF, this requirement may
be met by vehicles funded and provided by DS/CIS/PSP/FPD. Post must
coordinate with DS/CIS/PSP/FPD before any vehicles are purchased or
otherwise obtained. When LGP and/or SDP vehicles are funded by
DS/CIS/PSP/FPD, they must be used exclusively for these or other
approved LGP and/or SDP activities.
b. In some cases where high vehicle import duties may make it prohibitive
a. Vehicles are acquired through purchase, lease, or transfer. Funds for the
purchase of vehicles are obtained through Congressional appropriations
and proceeds from the sale of vehicles. Vehicle replacement coordination
efforts are made through post, DS/CIS/PSP/FPD, and A/LM/OPS/RLC/MV.
c. Foreign made vehicles are purchased abroad by the post, either through a
regional procurement office, third country procurement, or locally. All
purchases abroad must be authorized by A/LM/OPS/RLC/MV.
(2) The total cost of acquisition and use (including maintenance and
repair) of non-U.S.–made vehicles is at least one third less than
that of U.S.-made vehicles. This is generally due to the availability
of parts and service, suitability to local conditions, and more
efficient fleet operations; and
In cases where it is not feasible for the host government to provide required
transportation, the post may submit a request to DS/CIS/PSP/FPD for U.S.
Government procured vehicles. The post should explain why the host
government can not provide vehicles or why it is necessary to use U.S.
Government-owned vehicles, with info copy to A/LM/OPS/RLC/MV, as
required. Vehicles will be funded through an ICASS appropriation
designated for the LGP.
a. The vehicles will be maintained and controlled under the regulations and
procedures governing the use and control of all U.S. Government-owned
or leased vehicles. See 6 FAM 228, Use and Control of Official Vehicles.
When U.S. Government-furnished equipment is provided to the
contractor, the terms and conditions of the contract will govern use,
maintenance, control, and responsibility for the vehicles.
b. The contractor should identify to the RSO and/or PSO all LGF personnel
who are properly licensed to operate a motor vehicle.
The regulations in 6 FAM 228, Use and Control of Official Vehicles, govern
the use of U.S. Government provided LGP vehicles are driven by PSA or FSN
employees.
a. The vehicles will be maintained and controlled under the regulations and
procedures governing the use and control of all U.S. Government-owned
or leased vehicles. See 6 FAM 228, Use and Control of Official Vehicles.
When U.S. Government-furnished equipment is provided to the host
government, the terms and conditions of the MOU and/or MOA or other
written agreement will govern use, maintenance, control, and
responsibility for the vehicles. NOTE: In order to protect the U.S.
Government from property loss or liability claims, the post must purchase
an appropriate commercial insurance policy from a local provider.
Inventory records for U.S. Government provided LGP vehicles (with the
exception of two and three-wheeled vehicles, which should be accounted for
by the post through appropriate entries into the ICASS Global database) are
maintained by A/LM/OPS/RLC/MV. This office annually requests a vehicle
inventory from country fleet managers and posts without an immediate
supervising mission. The inventory printout appended to the request lists the
vehicles currently authorized and on-hand at a post. The post must annotate
any corrections directly on the printout, sign the certification statement
stamped on the inventory, and return the signed inventory printout by the
date indicated.
a. Rigid replacement cycles will not be established for vehicles provided for
this program. Replacement will be made, as required, based upon
information supplied by the post. When a post determines that a vehicle
needs to be replaced, a condition report (describing condition, projected
repair costs, mileage, assigned use, etc.) similar to the one required for
A/LM/OPS/RLC/MV provided vehicles, should be submitted to
DS/CIS/PSP/FPD. This should be done as far in advance as possible for
planning purposes. At this time, the post should reassess the need for
the U. S. Government to procure the replacement vehicle or if the
contractor can now be expected to provide them.
a. The repair of official vehicles is a post responsibility and does not require
prior approval from A/LM/OPS/RLC/MV. Accidents involving official
vehicles must be reported in accordance with 6 FAM 617.3-5. If a vehicle
is lost, stolen, or damaged beyond repair, the post must forward Form
12 FAH-7 H-640
ACCESS CONTROL AND INSPECTION
EQUIPMENT
(TL:LGP-01; 08-10-2001)
a. The kinds of equipment most often used for access control and inspection
of pedestrians and packages include:
(TL:LGP-01; 08-10-2001)
12 FAH-7 H-650
COMMUNICATIONS EQUIPMENT
(TL:LGP-01; 08-10-2001)
d. The RSO should include LGP cellular phone and radio requirements in the
LGP contract. The LGP contract should include initial funding for
equipment, maintenance costs, and replacement parts. If the contractor
is unable to provide radio communication as part of the contract, the RSO
should coordinate with the information management officer (IMO) and
regional information management center (RIMC) to obtain purchasing
information on compatible VHF or UHF radio systems for LGP programs.
The RSO should coordinate funding requirements for LGP radios with IRM
The IMO or IPO is the embassy’s focal point for all radio matters. The
functions of the IMO or IPO is:
(1) To manage all Department HF, UHF and/or VHF radio systems and
provide guidance to users of other radio systems under the
authority and direction of the COM, as required, to maintain
network discipline and operational efficiency. This includes
consulting with host government authorities for operating licenses
and frequency approvals;
(3) To assure that all users have provided the IPO with the information
and operator instructions needed to isolate and correct faults when
radio assets cause existing post or host country networks to
degrade;
For post or Bureau funded systems, the RIMC assesses the probability of
and recommends resolutions to interference problems. It also provides
technical assistance on integrating new systems or major changes in
existing systems with other existing and planned radio systems.
(3) Anticipated shift arrangements in terms of hours (this can affect the
recharging program and the kind of portable equipment selected in
terms of power pack capability); and
(4) Number of hand-held and mobile units required to man the net.
c. Based on the total number of radios required, the RIMC will recommend a
suitable number of spare units to provide replacements for units out for
repair or other reasons.
c. The post may decide that the radio communications system for the
operation of the guard force or the surveillance detection team will
require a separate and dedicated communications center or base station.
The RIMC should be consulted as to the minimum requirements even if a
contractor is providing all radios and a complete communication system.
This information will be of value to the RSO where the contractor provides
such a facility in assuring that proper base station equipment and related
items are adequate for the purpose.
d. The post may select cellular phone equipment based on locally available
equipment, financial options, and the operational requirements. Every
attempt should be made to acquire the most suitable equipment for the
lowest possible cost.
a. The preferred method for meeting the need for cellular phones and radio
equipment is to require the contractor, as part of the contract, to supply
and maintain all needed equipment. This shifts the burden of
procurement and maintenance from the mission. When buying the units,
the contractor has the freedom of choice, under local laws and regulation,
of any equipment that satisfies the program's communication
requirement. The contractor may choose to procure non-U.S.-made
equipment.
c. If the host government is supplying security forces for the LGF, the host
government usually provides adequate communication capability. Should
the host government not have adequate radios or should there be a
compatibility problem, consult with the RIMC and DS/CIS/PSP/FPD for
information on actions and equipment necessary to ensure satisfactory
communications.
around time.
12 FAH-7 H-660
GUARD ELECTRONIC MONITORING
SYSTEM (GEMS)
(TL:LGP-01; 08-10-2001)
b. The system collects data by scanning bar codes using an electronic hand
held bar code reader; downloads the information to a computer; and
creates computer generated reports designed to document guard
activities and supervisor oversight. The system should have an archival
capability so that historical information can be accessed via the computer.
The integrity of the system shall be such that information, once collected,
can not be altered or modified. Bar code labels should be assigned to
individual guards, supervisors, guard posts, and certain defined incidents
or events that will be contained on an incident card.
a. When it is desirable to use a GEMS and local guard services are provided
through a NPS guard contract, every effort should be made to have the
contractor provide a GEMS. The RSO and/or PSO must approve the
system selected by the contractor before installation and use. The
contractor shall then utilize the GEMS for supervision and quality control
of guard services.
b. The contractor shall provide a complete GEMS which shall include the
system software, bar code readers, bar code labels, data transmitter,
computer, and printer. The contractor shall provide training to the
employees who will be using the system and be responsible for the
maintenance, replacement and support of the system to ensure
continuous operation.
c. The contractor is responsible for ensuring the correct use of the bar code
scanner, for the integrity of the system, ensuring that supervisors scan all
bar codes for the route and ensuring the data is properly entered into the
computer. Any software changes and/or revisions must receive prior COR
approval.
a. Where the use of a GEMS is necessary and the contractor cannot provide
a system or when the LGF is staffed through the use of PSAs, the U.S.
Government shall furnish all necessary equipment to operate a GEMS.
The U.S. Government will provide initial training in system operation. This
will include supervisors and others who will be required to use and
operate the bar-codes readers and related computer equipment to
generate the required information and reports.
b. Where the U.S. Government has provided the GEMS, the contractor is
responsible for ensuring the correct use of the system and is responsible
for loss or damage of bar code equipment and other U.S. Government
furnished equipment. The contractor will be required to identify where
within his headquarters the GEMS computer is to be located.
a. Where the contractor has furnished the GEMS, the contractor should be
responsible under the contract for all maintenance and repair of the
system.
b. Where the U.S. Government has furnished the GEMS, the post will be
responsible for maintenance and repair of the system. For assistance,
contact the SEO having responsibility for the mission.
b. When the U.S. Government has provided the GEMS, disposal should be
accomplished in accordance with 6 FAM 227, Disposal of Personal
Property.
12 FAH-7 H-670
CENTRAL ALARM MONITORING SYSTEM
(CAMS)
(TL:LGP-01; 08-10-2001)
(f) Are fuel supplies and maintenance for vehicles available and
reliable?
12 FAH-7 H-680
SURVEILLANCE DETECTION (SD)
EQUIPMENT
(CT:LGP-04; 03-23-2006)
(Office of Origin: DS/IP/FPO)
Funds for the SDP are controlled by DS/CIS/PSP/FPD. Initial requests for
funds to start a SDP should be addressed to DS/CIS/PSP/FPD. The request
a. Vehicles required for the program are procured in accordance with the
procedure outlined in 12 FAH-7 H-632 when provided under a commercial
local guard contract. When the U.S. Government provides vehicles for
this program, the procedures outlined in 12 FAH-7 H-633 - H-634 should
be followed.
b. Posts using NPS contracts have the option of having the contractor
provide and maintain the SDP equipment or use U.S. Government
furnished equipment. If U.S. Government furnished equipment is
provided, the post should use appropriate local purchase procedures to
purchase all required equipment.
12 FAH-7 H-690
IMMINENT DANGER NOTIFICATION
SYSTEM (IDNS)
(TL:LGP-01; 08-10-2001)
The post in accordance with 6 FAM 227, Disposal of Personal Property, can
dispose of unwanted or unworkable parts of the IDNS.
12 FAH-7 H-700
PROGRAM COVERAGE FOR
AGENCY AND/OR FACILITY AND/OR
PERSONNEL
12 FAH-7 H-710
CHIEF OF MISSION (COM)
(TL:LGP-01; 08-10-2001)
12 FAH-7 H-720
THE PEACE CORPS
(TL:LGP-01; 08-10-2001)
a. The Peace Corps has the option of not using the local guard services
provided by the post’s LGP. If the Peace Corps wants to obtain guard
services outside of the post’s LGP, advance consultation with the RSO
before acquisition of the other service is required.
NOTE: Any guard service obtained by other means than through the LGP
must be approved in advance by the RSO. Guard services obtained through
a separate contractual instrument by the Peace Corps must conform to the
post’s local guard standards. All guards must meet established training
requirements and have clothing and equipment similar to that used by the
post’s LGP. Additionally, all guards must be cleared and approved by the
RSO prior to performing guard services.
a. When the Peace Corps elects to obtain local guard force (LGF) services
through a separate contractual instrument, the Peace Corps is fully
responsible for all costs of that contract.
b. When the Peace Corp obtains LGF services through the post’s LGP, the
Peace Corps shall reimburse the State Department at post on a pro rata
share basis to include all other security costs.
a. All other agencies at a mission (USAID, DOD, IBB, DOC, DOA, etc.) are
required to meet, at a minimum, the security standards required by the
COM, with guidance provided by the RSO. The standards to be met are
determined by the RSO using 12 FAH-6, Security Standards Handbook,
under the authority of the COM.
b. Requests by other agencies for LGP security protections above the level
currently approved at a post must be considered and approved by the
RSO and the Emergency Action Committee (EAC). The principle of fair
and equitable treatment for all U.S. Government employees at post
should be the primary concern. This principle may lead to a denial of a
request even when funding is available.
c. When elements of the LGP requested by an individual agency are for the
12 FAH-7
APPENDICES
12 FAH-7 APPENDIX I
GENERAL AND POST ORDERS (SAMPLES)
(TL:LGP-01; 08-10-2001)
General orders for the guard force provide directions and instructions of
general application to all members of the Local Guard Program (LGP). Each
member of the guard force is responsible for being fully familiar with and
responsive to the general orders. These orders will not be modified or
revised without the written authority of the regional security officer (RSO)
for the U.S. embassy at ________.
The primary mission of the local guard force is to provide protection for U.S.
personnel and U.S. Government employees and to protect U.S. facilities and
equipment from damage or loss due to violent attack and theft. The local
guards act as an early warning signal to the Marine security guard (MSG) on
duty and the RSO. The local guard force also will carry out specific actions
as described in these orders and individual guard post orders in case of
emergencies.
a. Guard personnel will be firm yet courteous, efficient and tactful at all
times while in the performance of their duties. They will never engage in
arguments with any person, and will refer disagreements and
misunderstandings to their supervisor and the RSO. Guard personnel
must read, fully understand and comply with all general and post guard
orders.
b. Guard personnel will, at all times, maintain a neat and clean appearance
and, while on duty, be fully dressed in the prescribed guard uniform and
equipment. Guards will be subject to inspection at any time.
c. The local guards must not participate in or support any activities that
would be disruptive to the performance of their duties or would decrease
the efficiency of the guard force operation.
d. Guard personnel will perform only those security duties identified by the
guard contractor and the RSO. Guards will not perform any other
nonsecurity-related or unauthorized functions during duty hours, i.e.,
gardening, housekeeping chores, maintenance duties, or any other duty
or act which distracts the guard from his or her intended purpose.
f. Guard personnel will not offer or divulge any information about embassy
operations or personnel to anyone. They will report any attempt by
individuals to solicit information regarding U.S. Government personnel or
facilities immediately to their supervisor and the RSO.
g. The relief guard will take complete charge of duties from the guard he or
she relieves, including the post logbooks and all other equipment
maintained at the post.
h. Guards will brief and pass on any special instructions to their relief guard
concerning outstanding or significant events that occurred during the
previous shift.
k. Guard personnel will intercept, identify, and make the proper log entries
for visitors and other appropriate persons to U.S. Government facilities.
Furthermore, guards will conduct inspections of persons, property, or
vehicles, confiscate unauthorized items, and issue appropriate access
control identification badges according to Department and mission
policies.
l. Guards will ensure that only authorized persons displaying a valid form of
identification and legitimate visitors enter the area the guards are
assigned to protect. Guards will not hesitate to challenge persons who do
not have proper identification or who attempt to avoid specified access
control procedures or policies.
n. Guards will not leave their assigned post until a relief guard properly
relieves them.
q. Guard personnel will comply with all orders or instructions given to them
r. Guards will not abuse their authority for personal or monetary gain.
s. Guard personnel will not gamble or engage in any illegal activity while on
duty or while in uniform.
guard will be advised that someone from that office will come to the gate
to escort the visitor. The guard will record the visitor's identity.
bb. Use of force: The use of force is defined as the physical application of
violence upon or against a person in any way, including the use of the
baton (nightstick). The baton serves as a defensive weapon for the
guards. Its use by the guards is defined as follows:
(1) The baton will only be used after all nonviolent efforts are
exhausted to quell a disturbance at any post manned by the
guards;
(2) It will only be used to protect the guard or persons on the post
premises from actual bodily harm by another person or persons.
The oral threat of bodily harm is insufficient justification for the use
of the baton;
(5) Only the minimum use of force necessary for the restoration of
order is authorized.
cc. Use of deadly force: The use of deadly force is defined as the application
of lethal force by use of a firearm upon a person attempting to inflict
bodily harm to, or threatening the life of, the guard or another person.
(1) Deadly force will only be used after all nonviolent efforts are
exhausted to stop a life-threatening disturbance at any post
manned by the guards;
(2) Deadly force will only be used to protect the life of the guard or
person on the post premises from lethal bodily harm by another
individual or individuals. The oral threat of bodily harm is
insufficient justification for the use of deadly force;
(5) The use of deadly force represents the last resort by a guard for the
restoration of order.
(3) Inform employees in the immediate vicinity of the fire and order
them to evacuate the area immediately;
(4) Prevent the loss of life and property in case a fire should start;
(6) Secure all elevators, return to ground floor, and throw "emergency
stop" switches within the elevators.
(2) Should the guard(s) on duty receive a bomb threat from any
source, he or she will immediately contact the MSG on Post One
and the RSO through the shift commander or the supervisor. If the
guard receives a bomb threat, the guard will try to determine where
the bomb is located, when the bomb is set to detonate, what it
looks like, who placed the bomb, and why the bomb was placed.
The most important information is when the bomb is set to
detonate and where the bomb is located. Other information like the
description of the voice and background noise is important for the
guard to determine. This information will be reported in the post
log and an incident report will be prepared; and
(3) Should a bomb explode on or near the guard post, keep the area
clear of people. Remember, during the confusion of a bomb
blast, the guards must still provide security for employees or
other people in the area.
ff. Weapons: The guards will not allow anyone to enter the embassy
compound or other official facilities who has an open or concealed
firearm, knife, explosive, or any other type of weapon in his or her
possession except for authorized embassy personnel. The guards will be
especially watchful for attempted entry of firearms or explosives under
cover. In the event such devices are detected, the guard will
immediately report it to the MSG on duty and to the RSO through the
shift commander or the supervisor.
hh. The U.S. Government may require the contractor to remove any guard
who fails to comply with any general order.
The purpose of post orders is to provide the guard force with specific
directions and instructions in order to perform specified duties and tasks at
specific posts or assignments. Each member of the guard force is
responsible for being fully familiar with and responsive to those post orders
that apply to them. These orders will not be modified or revised without the
written authority of the RSO.
(3) Become acquainted with the merchants and people living in the
patrol area who can be a valuable source of information on
strangers or vehicles. This information, including any photos and
videos of the individuals or vehicles, will be forwarded to the RSO
through the SD supervisor and/or SD shift supervisor;
(5) SD personnel shall be responsible for being familiar with the use
and maintenance of all assigned equipment, the hand-held radio
and the vehicle mobile unit. All radio transmissions will be brief and
to the point and radio discipline will be maintained. Any inoperable
item of equipment shall be immediately reported, corrected,
repaired, or replaced if these items are contractor-provided. Any
inoperable or damaged items of equipment, which are U.S.
Government furnished equipment (GFE), shall be immediately
reported to the shift supervisor in accordance with the requirements
of the contract pertaining to GFE;
e. Emergency procedures: Notify the MSG on Post One, the RSO and/or
PSO, and the shift supervisor. Local police or emergency responders shall
be called only with the authorization of the RSO and/or PSO or the MSG,
Post One, in consultation with the senior officer present and/or duty
officer, if the RSO and/or PSO are not present.
(2) Notify the Marine security guard at Post One via telephone;
g. Since all SD personnel are responsible for knowing the location of all fire
equipment and are knowledgeable and familiar with the use of fire
extinguishers and other fire fighting equipment, if a fire should occur:
(3) Notify the MSG at Post One (or use appropriate nomenclature)
immediately.
c. Function: To control and operate the electric gates and the delta barrier
at the main vehicle entrance gate of the embassy, and to inspect all
authorized vehicles entering the embassy.
e. Specific duties: The gate guard will observe the following instructions:
(1) Assure that appropriate entries are made in the post log in
accordance with the general orders;
(2) Except during entry or exit of vehicles, the main gates will remain
closed at all times;
(3) The guard will first visually identify the vehicle as approved for
access before opening the gate and before the delta barrier is
lowered;
(4) The delta barrier should always be maintained in the raised position
except when vehicles are entering or exiting;
(5) Open the outside gate only when it is necessary to allow access and
when the inside gate is closed;
(6) Open the inside gate only after the vehicle has been inspected; the
identification card of each occupant of the vehicle has been
checked; and the outside gate is closed;
(7) Do not permit anyone inside the guardhouse except those having
official business;
(8) Guards will not permit pedestrians to gain access to the embassy
compound through the vehicle entrance. Guards will request that
pedestrians utilize the pedestrian entrance;
(9) In the event that force is used to prevent unauthorized entry, the
guard will immediately notify the MSG at Post One;
(10) Guards will be alert for any person who appears to be conducting
surveillance of the embassy. During embassy business hours, the
guard will immediately report any possible surveillance to the shift
supervisor and the RSO. After business hours, the guard will report
the same to the shift supervisor and the MSG at Post One; and
(11) Guards will remain at their post until properly relieved. During the
period 1800-0600 hours the guard will conduct a radio check with
the dispatcher or shift supervisor every 30 minutes.
f. Emergencies: Should any of the events listed below occur, the gate
guard must make an appropriate entry in the post log, following
instructions in the general orders, and may be required to prepare an
incident report as directed by the supervisor. Notify the MSG on Post
One, the RSO and/or PSO, and the shift supervisor. Local police or
emergency responders shall be called only with authorization of the RSO
and/or PSO or the MSG, Post One, in consultation with the senior officer
present and/or duty officer, if the RSO and/or PSO are not present.
(1) In case of fire, have a fire extinguisher in the guard post. Know
where it is located and how to operate it for the type of fire being
fought. Suppress the fire, using the fire extinguisher and notify the
MSG on Post One and the RSO through the shift supervisor;
(3) If the embassy is attacked, maintain the order and security of the
embassy compound. Notify the MSG on Post One and the RSO
through the shift supervisor; and
d. Specific duties: The pedestrian entrance guard will observe the following
instructions:
(1) Assure that appropriate entries are made in the post log in
accordance with the general orders;
(2) The guard will inspect the identification card of each employee
before granting access to the embassy compound;
(3) The guard will grant access to legitimate visitors to the embassy.
The guard will request guidance from the MSG at Post One if any
question should arise as to who should be allowed entry;
(4) The guard will visually inspect the purses, briefcases, packages, or
other belongings of all visitors for weapons or suspicious objects;
(6) After business hours, the guard will report the above to the shift
supervisor and the MSG at Post One;
(7) The guard will immediately seize the weapon and/or suspicious
object, deny entry to the visitor and await instructions;
(8) The guard will allow entry to any person, who, in the considered
opinion of the guard, is not a threat or poses no danger and who
requests to speak to a U.S. embassy officer. After business hours,
the MSG at Post One will be notified before access is granted;
(10) The guard may summon a member of the local police authority
assigned to the embassy for assistance if necessary. The guard will
immediately notify the shift supervisor and the MSG at Post One in
the event force is used to deny entry to the embassy compound;
(12) The guard will remain at his or her post until properly relieved.
During the period 1800-0600 hours, the guard will conduct a radio
check with the dispatcher or shift supervisor every 30 minutes.
e. Emergencies: Should any of the events listed below occur, the pedestrian
entrance guard must make an appropriate entry in the post log, following
instructions in the general orders, and may be required to prepare an
incident report as directed by the supervisor. Notify the MSG on Post
One, the RSO and/or PSO and the shift supervisor. Local police or
emergency responders shall be called only with authorization of the RSO
and/or PSO or the MSG, Post One, in consultation with the senior officer
present and/or duty officer, if the RSO and/or PSO are not present.
(1) In case of fire, have a fire extinguisher in the guard post. Know
where it is located and how to operate it for the type of fire being
fought. Suppress the fire, using the fire extinguisher and notify the
MSG on Post One and the RSO through the shift supervisor;
(3) If the embassy is attacked, maintain the order and security of the
embassy compound. Notify the MSG on Post One and the RSO
through the shift supervisor; and
(1) The guard shall inspect every employee or visitor vehicle. Each
visitor’s or delivery person’s package, personal bag, and designated
mail delivery will be inspected before allowing it to be introduced
into the embassy or consulate grounds or building. In addition, any
vehicle or package suspected of containing explosives or other
dangerous items discovered in proximity to the embassy or
consulate shall be inspected. No vehicle or container shall be
allowed onto the grounds or into the facility without completion of
the prescribed inspections and subsequent clearance. No searches
will involve touching another person or removal of any article of
clothing from the person. Only the RSO and/or PSO can except the
(6) The inspecting guard will not touch the explosive device. The guard
will take possession of any other prohibited item, and will be careful
to guard against allowing the person possessing the item to use it
during the inspection process. The prohibited item may be held for
safekeeping at the guard station until the departure of the owner,
except weapons, which may only be taken into safekeeping if
presented in a safe, unloaded state (weapons clearing shall be done
only outside the facility). Furthermore, weapons in safekeeping
may only be returned to the owner if the owner has legal license to
carry the weapon. Confiscated items will be brought to the
immediate attention of the RSO and/or PSO, MSG, Post One, and
the guard supervisor;
(8) Guards shall direct any question about their procedures or guard
orders to the RSO and/or PSO.
(2) Any suspect vehicle or package left within close range to the
embassy or consulate may be an emergency and should be fully
inspected with explosive detection equipment to provide an early
warning. The first steps for any suspect vehicle or package are to
warn everyone away, and to immediately notify the RSO and/or
PSO and the MSG, Post One. Call for assistance to conduct an
inspection of the suspicious vehicle or package with the explosive
detection equipment. If an explosive is detected or a bomb
discovered, immediately depart the area for cover and advise the
MSG, Post One, to sound the alarm; and
g. Medical emergency: Notify MSG, Post One, and the RSO and/or PSO.
Call the guard supervisor for back-up assistance. Be prepared to guide
medical response personnel to the location of the victim. Provide first aid
assistance to the victim.
h. Fire: Notify MSG, Post One, and the RSO and/or PSO. If possible,
attempt to use extinguishers against the fire. Be prepared to direct the
emergency response team to the fire. Call the guard supervisor for back-
up. Obtain authority from the RSO and/or PSO or MSG, Post One, to
allow the fire fighters to enter the embassy or consulate grounds, if
needed to fight the fire.
e. Specific duties: The lobby WTMD guard will observe the following
instructions:
(1) Assure that appropriate entries are made in the post log in
accordance with the general orders;
(2) The guard will visually inspect the contents of purses and briefcases
belonging to embassy visitors. These items will be left on the
counter and the visitor will be requested to pass through the
WTMD. If the visitor clears the WTMD, the purses and/or briefcases
will be returned and the visitor will be issued a visitor's pass, which
will be recorded in the post log;
(3) Packages and bags, other than purses and briefcases, are not
allowed inside the embassy. They will be retained by the guard and
returned when the visitor departs. The visitor will then be directed
to the receptionist's booth. The RSO is the only person who can
override this order;
(4) In the event the visitor activates the alarm of the WTMD, he or she
will be politely requested to place any large metallic objects he or
she may be carrying on the counter and pass through the WTMD
again. If the alarm again activates, the hand-held metal detector
(HHMD) will be used. If it cannot be resolved, the MSG at Post One
will be consulted for guidance;
(5) The guard will not physically touch a visitor or request that a visitor
remove any articles of clothing such as belts or shoes;
(7) Cameras, recording devices and knives are not allowed in the
embassy without the approval of the RSO, and the guard will retain
such items for return when the visitor departs the chancery, unless
given specific instructions by the RSO; and
(8) All persons entering the property are subject to inspection, except
for those exempted, if any, by the post's RSO.
f. Emergencies: Should any of the events listed below occur, the guard
must make an appropriate entry in the post log, follow instructions in the
general orders, and may be required to prepare an incident report as
directed by the supervisor.
(1) In case of fire, have a fire extinguisher in the guard post. Know
where it is located and how to operate it for the type of fire being
fought. Suppress the fire, using the fire extinguisher and notify the
MSG on Post One and the RSO through the shift supervisor;
(3) If the embassy is attacked, maintain the order and security of the
embassy compound. Notify the MSG on Post One and the RSO
through the shift supervisor; and
(1) Assure that appropriate entries are made in the post log in
accordance with the general orders;
(3) In the event of a disturbance, the guard will immediately lock down
all doors, notify the MSG at Post One, the RSO, and await
instructions. In the event the RSO is not immediately available, the
shift supervisor should be contacted;
(4) The guard will electronically open the door to the American Services
area to U.S. citizens who seek admission;
f. Emergencies: Should any of the events listed below occur, the guard
must make an appropriate entry in the post log, follow instructions in the
general orders, and be required to prepare an incident report as directed
by the shift supervisor. Notify the MSG on Post One, the RSO and/or PSO
and the shift supervisor. Local police or emergency responders shall be
called only with authorization of the RSO and/or PSO or the MSG, Post
One, in consultation with the senior officer present and/or duty officer, if
the RSO and/or PSO are not present.
(1) In case of fire, have a fire extinguisher in the guard post. Know
where it is located and how to operate it for the type of fire being
fought. Suppress the fire, using the fire extinguisher and notify the
MSG on Post One and the RSO through the shift supervisor;
e. Specific duties: The residential exterior guard will observe the following
instructions:
(1) Assure that appropriate entries are made in the post log in
accordance with the general orders;
(2) The guard will maintain constant surveillance of the exterior of the
residence, being alert for any problems or disturbances. In the
event of a disturbance, the guard will immediately notify the shift
supervisor;
(3) The guard will deny access to the residential area (house or
compound) by using the minimum amount of force required to
prevent access;
(4) If necessary, the guard may summon the mobile patrol guards on
patrol in the area for assistance. The guard will immediately notify
the shift supervisor of an incident in the event force is used to deny
access to a residence or residential compound; and
guard will report it to the shift supervisor and the RSO during
business hours. After business hours, the guard will report the
information to the shift supervisor and the MSG at Post One. Also,
an incident report will be prepared and an entry in the post log will
be made.
f. Emergencies: Should any of the events listed below occur, the guard
must make an appropriate entry in the post log, follow instructions in the
general orders, and be required to prepare an incident report as directed
by the shift supervisor. Notify the MSG on Post One, the RSO and/or PSO
and the shift supervisor. Local police or emergency responders shall be
called only with authorization of the RSO and/or PSO or the MSG, Post
One, in consultation with the senior officer present and/or duty officer, if
the RSO and/or PSO are not present.
(1) In case of fire, notify the occupant of the residence and evacuate
the premises. After notifying the occupants of the residence, notify
the shift supervisor and if possible the MSG on Post One. If a fire
extinguisher is available know how to use it and suppress the fire;
(3) If the residence is attacked, maintain the order and security of the
residence (and or compound). Notify the MSG on Post One and the
RSO through the shift supervisor; and
Each guard post is provided with a post log. Post logs provide specific
instructions relative to the guard service to be provided at the guard post. It
is the responsibility of each guard assigned to maintain the post log in the
following manner:
(1) Upon assuming the duty, the guard must enter the time, date and
his or her name;
(2) Upon assuming duties at a post, the relief guard will inspect the
post to insure that all guard equipment and supplies are present,
and that all guard and/or security equipment is in good working
condition. Such equipment may include telephones, radios,
flashlights, vehicle inspection mirrors, HHMDs/WTMDs, CCTV
monitors, and vehicle barriers. Any malfunctioning or broken
security equipment will be noted in the post log and will be reported
to the shift commander or supervisor immediately, and an incident
report prepared;
(3) During the time assigned, the guard is required to note the time
and make an entry as to the nature of any event considered to be
of a security nature (e.g., an attempt to enter the facility or destroy
U.S. Government property, and direct attacks by force on the guard
post or guard personnel, etc);
(5) During the time assigned, when the supervisor provides specific
instructions for the guard, such instructions are to be entered in the
log, with the time indicated when they are received;
(6) If, at any time, a guard is relieved on post for any reason, the
guard assigned in relief must enter the time, his or her name and
the reason for the relief; and
(7) At the end of the assigned tour of duty, the guard must initial the
log, assuring that all entries have been made properly during his or
her period of assignment.
12 FAH-7 APPENDIX II
PSA STAFFING DETERMINATION
(TL:LGP-01; 08-10-2001)
b. The major difference will be in the requirement for the RSO to determine
the actual number of guards and their job classifications. Although the
personnel officer will actually prepare and sign contracts, neither the
personnel officer or any other person at post is competent to decide how
many of what kind of guards are needed. This is solely the responsibility
of the RSO.
c. The complexity of the guard force and the ultimate pay grade of the
guard members are contingent upon the size of the program. For
planning purposes, however, the average local guard force (LGF) under a
PSA system will consist of:
To determine the number of guards needed to staff a LGF, there are two
pieces of information needed:
b. Once the list has been produced, the total number of hours required
to man each individual post should be calculated. For example, a 24-hour,
seven-day-per-week post requires 8,760 hours of staffing (24 hours times
365 day). The total for each individual post is then added up to produce the
total number of hours of staffing required for the program.
a. The total number of hours that are available for guard force employees to
actually stand post or directly perform guard force assignments will vary
substantially from post to post. To determine the correct number for a
post:
(1) Begin with the number of hours per week that an employee is
legally authorized to work at his or her basic salary. This is
generally 40 hours per week, although in some countries the basic
workweek is as much as 48 hours. Do not include availability for
overtime in deciding on what constitutes a basic workweek;
a. The final step is to divide the total number of hours of coverage required
for each category, by the total hours of availability for employees in that
category. The result is the number of employees needed in that
category. When the result produces an answer less than X.5, the total
should be rounded off to the lower number. When the result is a number
equal to or greater than X.5, the total should be rounded off to the next
higher number.
In some countries, the host government may provide all or much of the
support required for the security of the mission. In these cases, it is
preferable that the support provided by the host government be based upon
a written understanding with the mission. This written agreement is
normally called a memorandum of understanding (MOU) or a memorandum
of agreement (MOA).
The following are key examples and/or elements of an MOU and/or MOA
between a post and the host government:
(2) The agreement recognizes the local government may provide such
services (i.e., legal basis of the arrangement, law or decree, etc.);
(3) The agreement states liability for actions and/or inactions on the
part of any guard who is a member of the host government forces
is the responsibility of the host government and not of the U.S.
Government;
(5) The agreement describes how services are ordered. For example,
the regional security officer (RSO) and/or post security officer
(PSO) shall request from the police headquarters, in writing, and
with a minimum of 24 hour notice, the services required for each
month, indicating the amount of monthly hours required as well as
the locations and address where such services is to be provided. If
the RSO and/or PSO does not send a request for any month, or
does not inform the police headquarters of any changes in the initial
request, it shall be understood that such initial request is still in
force;
(8) The agreement should describes how price(s) for the services are
determined (key for insuring rates are reasonable) and the basis for
any changes to the rates (i.e., ministry decree);
(9) The agreement should state or describe that the man hour rates
include all amounts due the police including salary, benefits, social
security, severance, retirement, etc., what ever is required under
local law. Under certain conditions, this may include clothing of a
specific style or nature;
(10) The agreement should specify the terms and conditions of any
funding or other assistance requested by the host government;
Before the post signs any final agreement with the host government, the
post must send the final draft to DS/CIS/PSP/FPD for review and appropriate
department clearances, e.g., L/LM/DS and regional bureau.
12 FAH-7 APPENDIX IV
FINANCIAL FUNCTION CODES
(TL:LGP-01; 08-10-2001)
a. The program function code for the Overseas Local Guard Program is FC
5820. All direct costs for the Local Guard Program (LGP) are obligated
and expended against the following subfunction codes. Function codes
5821 through 5824 are non-International Cooperative Administrative
Support Services (ICASS) function codes.
12 FAH-7 APPENDIX IX
GLOSSARY
(TL:LGP-01; 08-10-2001)
periodically to modify or change the language or the forms used in the hand-
book.
Budget—A financial plan serving as an estimate of, and a control over, future
operations.
Budget Year—The fiscal year beginning on the next October 1. At the time
of the preparation of the program submission, the mission will already have
received information concerning approval of the Local Guard Program (LGP)
for the budget year.
Choke Point—Any location through which foot or vehicle traffic must pass to
get to a destination.
Compound—As used here, this means the kind of housing group where there
is an actual or perceived perimeter and an entrance gate. All houses or liv-
ing structures within the compound may or may not be occupied by U.S.
Government employees.
Congressional Budget—The initial budget for the planning year of the budget
cycle.
Constituent Post—An RSO may have responsibility for the mission to which
assigned and to one or more other posts. A constituent post is a consulate
outside the capital city or the mission of a nearby country. At a constituent
post, many of the duties of the RSO are assigned to the post security officer
(PSO).
Cost Estimate—A written calculation of all items included in the scope of the
work, tabulated under appropriate cost headings (direct costs, labor, over-
head, and profit).
Firm Fixed-Price Contract—A contract that provides for a price which is not
subject to any adjustment by reason of cost experience of the contractor in
the performance of the contract.
Fixed Post—A guard post at one location where the assigned guard does not
have to move to another location in the performance of his duty.
Full and Open Competition—When used with respect to a contract action, the
term means that all responsible sources are permitted to submit competitive
proposals on the procurement. (41 U.S.C. 403(7)); (FAR 6.003)
Guard—A person who is assigned security duties such as access control, ve-
hicle inspection, fixed post or mobile patrol, escort or bodyguard duties or
Guard Post Schedule—A listing of all posts manned for each shift, giving the
post number, name of guard assigned, hours of coverage.
Local Guard Force (LGF)—The LGF is a non-U.S. citizen protective force used
to provide protection for U.S. facilities and, in some cases at residences, to
deter attacks on U.S. personnel or facilities. Such services are normally
provided under contract to the mission to augment the host government’s
efforts and complement the security provided by marine guards inside the
mission.
Local Guard Program (LGP)—The sum of all of the equipment and services at
a mission or post devoted to the control of visitors and the protection of em-
ployees, dependents and U.S. Government property and facilities against
crime and the threat of terrorism.
Log—A written record, a book or binder with appropriate pages, for re-
cording chronologically specific information relative to the guard post or sur-
veillance detection operation for use by local guards. Instructions for re-
cording of information in the surveillance detection program (SDP) logs are
provided in the post orders for the SDP posts.
cies falling under the purview of the chief of mission (COM), wherever lo-
cated in the country. A mission may consist of more than one facility.
Obligation—A valid claim against the U.S. Government resulting from action
by an authorized official pursuant to orders placed, contracts awarded, ser-
vices ordered, and similar transactions payable from funds available to an
U.S. Government agency.
Overt—In the open, without any attempt to deceive or mislead; done with-
out attempt at concealment.
Post Security Officer (PSO)—A post security officer is a U.S. citizen Foreign
Service employee designated by the COM or principal officer (PO), at posts
with no permanent RSO, to perform certain security functions in the imple-
mentation of the security program at the post where he or she is assigned.
PSOs receive guidance and assistance from RSOs.
Rover or Roving Patrol—This term refers to a foot patrol where the guard pa-
trols a specified area.
Time Delay—An interruption during which services, supplies, or work are not
delivered in accordance with the performance time schedule stated in the
contract.
A/DTSPO Diplomatic
Telecommunications
Service Program
Office
A/LM/OPS/RLC/MV Supply,
Transportation,
Procurement, Motor
Vehicles
A/OPR/ACQ Office of
Acquisitions
CG Comptroller General
CICA Competition in
Contracting Act
CO Contracting Officer
COR Contracting
Officer's
Representative
CR Cost-
Reimbursement
Contract
Findings
DOSAR Department of
State Acquisition
Regulation
DS Diplomatic Security
Service
DS/DSS/ITA Office of
Intelligence and
Threat Analysis
DS/DSS/OP Overseas
Operations
DS/PPB/FMD Financial
Management
Division
DS/CIS/PSP/PEL Protective
Equipment and
Logistics
FFP Firm-Fixed-Price
Contract
FMO Financial
Management Officer
FOIA Freedom of
Information Act
HG Host Government
ICASS International
Cooperative
Administrative
Support Services
M/OBO Management,
Overseas Buildings
Operations
NPS Non-Personal
Service
OMB Office of
Management and
Budget
PO Principal Officer
RAMC Regional
Administrative
Management Center
Proposals
SDP Surveillance
Detection Program
TEP Technical
Evaluation Panel
12 FAH-7 APPENDIX V
SOLICITATION EXTRACTS (SAMPLES)
FOR RSO ACTING AS COR
(TL:LGP-01; 08-10-2001)
The contracting officer (CO) is responsible for the format and contents of
non-personal service (NPS) contracts. However, it is incumbent on the RSO
to work closely with the CO to assure that key elements are adequately
covered in the solicitation and the contract.
NOTE: The solicitation becomes the contract when the solicitation provisions
are reserved at time of award, and Sections B through J (including exhibits)
of the solicitation become the award document. The information and
guidance that follows deals with specific sections of the sample solicitation
and/or contract. When it is determined an optional element of the sample
is not applicable to the mission’s effort, it should be reserved. Law or
regulation requires most of the sample solicitation and/or contract, so care
should be taken before reserving or changing any clauses or provisions.
A/OPE and DS/CIS/PSP/FPD must approve all such changes. Because the
sample solicitation and/or contract changes frequently (due to Federal
Acquisition Regulation (FAR) changes and for other reasons), a copy is not
reproduced here. A copy of the most current complete contract may be
obtained from A/OPE or downloaded from the intranet (http://99.1.1.18/) or
internet (http://www.statebuy.gov/opehelp/opehelp.htm).
The following extracts are keyed to the sample solicitation and are identified
by the alphanumeric indicator used in the related section of the solicitation
in the uniform contract format.
(1) Level of Effort (B.2)—Both the solicitation and the contract must
reflect the levels of services required for the guard force program.
Standard services are stated in hours of effort needed and are
calculated by the RSO based on a comprehensive study of services
needed, post by post, including any supervisory and mobile patrol
input. The hours for additional or emergency services are the RSOs
best estimate based on the mission’s past experience; usually, 5%
of the annual figure is adequate.
and prices for each base and option year, for all line items.
(12) General Orders and Post Orders (C.1.3)—It is essential that the
general orders and post orders are clear and concise. Sample
orders are available in the sample contract solicitation.
(13) Posts (C.1.4)—The list of posts is the basis for calculating the
annual standard service requirement. Accuracy is very important
for a contract with fixed price rates. Each location may have more
than one post. For example, the embassy pedestrian entrance may
have three guards assigned during normal operating time with only
one or two after hours, weekends, and holidays. For planning
purposes, these are three posts: one is 24-hours, seven day a
week, the other two are less according to the mission work
schedule.
and liability for any and all personal injuries or death and/or
property damage or losses suffered due to negligence of the
contractor's personnel in the performance of the services required
under this contract or any cause arising from accidental, careless or
irresponsible discharge of firearms assigned to the contractor's
personnel. The contractor's assumption of absolute liability is
independent of any insurance policies.
12 FAH-7 APPENDIX VI
REPORTING FORMATS
(TL:LGP-3; 12-31-2003)
(Office of Origin: DS/IP/FPO)
(1) Post;
(TL:LGP-01; 08-10-2001)
Report Number_________________
Date of Report_____________Time________
Post No._______Location_________
Type of Incident:
Breach of Security___________
Equipment Malfunction_______
Guard Malfeasance______________________
Other_____________________
How Notified____________
How Notified___________________
Details of Incident:
Guard Assigned to Post
(Print Name)___________________________________
Signature_______________________________________________
_____
Guard Supervisor's Name (Printed)
(Print Name)________________________________
Signature_______________________________________________
Follow Up Actions Taken (Describe and indicate by whom and when):
a. All guard personnel shall stay on alert for indications of chemical and/or
biological attack or agent, which could include the following:
(5) Large numbers of strange insects or vermin not typical for the time
of day or year;
b. If any of the conditions identified above are discovered the guard(s) must
immediately clear the area and notify the Marine security guard (MSG) at
Post One and the RSO and/or PSO and the guard supervisor.
c. The guard must not touch or in any way disturb the suspicious article or
package. DO NOT TOUCH OR MOVE any item suspected to be a possi-
ble chemical and/or biological device. The guard(s) should stand by to
prevent its being touched or disturbed by other persons. Employees
working in the area should be evacuated until the cause of the danger is
removed. The general rule to follow is: "Clear the immediate area and
call the appropriate authorities."
Relay all pertinent information, including the type of chemical and/or bio-
logical agent, the location and time of the attack, if known, the descrip-
tion of the voice and background noise is important. This information will
be reported in the post log and an incident report prepared.
e. If a chemical and/or biological threat or attack occurs, keep the area near
the guard post clear of people. REMEMBER, DURING THE
CONFUSION OF THIS TYPE OF ACT, THE GUARDS MUST STILL
PROVIDE SECURITY FOR EMPLOYEES OR OTHER PEOPLE IN THE
AREA.
f. The guards will not allow anyone to enter the embassy compound or
other official facilities with; an open or concealed firearm, knife, explosive
or any other type of weapon or container that could carry chemical and/or
biological agents, in powder, liquid, or aerosolized form (i.e. aerosol cans,
perfume bottles, thermos jugs, glass and/or plastic bottles, etc.), in his
and/or her possession, unless authorized by the RSO and/or PSO. The
guards must be especially watchful for attempted entry of firearms or ex-
plosives or chemical and/or biological agents under cover. The presence
of breathing devices, air filters, nose clips, hospital masks, rubber gloves,
etc., must be cause for immediate concern and requires further investiga-
tion. If such devices are detected, the guard must immediately report the
situation to the MSG on duty and the RSO and/or PSO through the shift
commander or the supervisor.
g. All guards shall be aware when performing grounds and/or perimeter pa-
trols of the following:
(1) Be alert to use of any device inside or outside the building perime-
ter that could be used to spray a toxic cloud toward the building.
This could include commercial spraying equipment, paint, insecti-
cide or garden sprayers, air pumps, or even a crop duster-type air-
plane. When possible, persons conducting such spraying should be
challenged and in all cases, supervisors, RSO and/or PSO immedi-
ately alerted.
(2) When patrolling public areas look for abandoned spray devices or
liquid containers. If found immediately alert the supervisors, RSO
and/or PSO. Particular attention must be paid to insure buildings air
vents cannot be approached by anyone using such devices.
(4) At posts with wells or accessible water storage tanks, regular pa-
trols of those areas are required.
The following items are indicative of the areas surveyed during a Local
Guard Program (LGP) Program Review:
• Country
• Post reviewed
• Dates of review
• Threat levels
• Name(s) of reviewer(s)
(6) Is each agency proportionately billed for LGP equipment and vehicle
costs?
(3) Post maintaining separate records for Local Guard Force (LGF) and
Surveillance Detection (SD)?
c. Address any outstanding claims, which may effect the funding levels.
a. Personnel:
(7) What was the date surveillance detection training was completed?
c. Equipment:
a. Personnel:
(6) Identify any U.S. Government agency, which is not part of the
embassy contract or not being provided guard service through the
embassy? Explain?
(7) Identify all compounds, facilities and residencies, which are covered
by guards:
(7) Does each post have guard orders? (English and host nation)
(13) Are walk through and/or hand held metal detectors available?
• Fire
• Bomb Threat
• Demonstration
• Intruder Attack
• Natural Disaster
e. Vehicles:
(5) Does the RSO maintain a copy of the firearms training requirements
to include recertifications?
(6) Do records (PSA guards and/or NPS guards) indicate the initial
qualification and subsequent recertification of guards?
(8) How are weapons and ammunition secured when not issued?
h. Radios:
(1) How many guard radios are available and what type is used?
(4) Are guard force radios compatible with MSG and RSO radio nets?
(5) Describe LGP radio net integration with post emergency communi-
cations plan.
i. Training:
(1) Review training records for type and/or amount of training that
guards receive?
• Annual recertification
• GEMS training
(5) Date when Mobile Security Division (MSD) last trained guard force?
j. Guard recruitment:
(3) Do guard postings meet or exceed standards for the threat rating
assigned to post? Provide details?
(4) Are there any areas where guard posts or guard hours should be
added or deleted? Provide details.
(5) Have any areas been identified where technical equipment could be
used to replace a static guard? Identify and describe.
• Are react vehicles being used to support CAMS? How many? Fre-
quency? Staffing?
• If guard services are provided for under more than one contract,
provide details.
Does the exhibit accurately reflect the current guard post and
postings?
• If the hours contracted do not match the hours billed, has the con-
tract been modified to reflect the increase or decrease?
• Is the invoice received after the work has been performed and re-
viewed for completeness and signed by the COR?
Develop a profile of job series FSN 710 by position level and staffing:
• Does RSO maintain updated guards schedule much like that of the
Exhibit A?
• Are the PSA guard contracts administered for all agencies from
state Human Resources and Budget and Fiscal (B & F)? If not, has
RSO management of personnel been hindered?
12 FAH-7 APPENDIX X
ALPHABETICAL INDEX
(TL:LGP-01; 08-10-2001)
ACRONYMS, A-IX.2
ADMINISTRATION, H-433
AGENCIES, H-720
CONTRACT
––ADMINISTRATION, A-VIII.7.2
––COMPLIANCE, A-VIII.7.1
––DURATION, H-429.1
––MODIFICATION, H-429
––TERMINATION, H-429.4
CONTRACTING, H-400
CONTRACTOR
DEPENDENTS, H-125
DEPLOYMENT
DOCUMENTATION, H-433
––INADEQUATE, H-434
DS/CIS/PSP/FPD, H-314
––DISPOSAL, H-646
––MISCELLANEOUS, H-616
––TRAINING, H-543
FILES, H-438
FIREARMS, H-620
––DISPOSAL, H-624
––PROCUREMENT, H-621
––SAFETY, H-624
––TRAINING, H-522
––DISPOSAL, H-665
––MAINTENANCE, H-664
––SAMPLES, A-I
GLOSSARY, A-IX
GOVERNMENT
––DISPOSAL, H-665
––MAINTENANCE, H-664
HOST GOVERNMENT
––CONSIDERATION, H-224
––FORCES, H-614
––RESPONSE, H-131
––RESTRICTIONS H-612
––DISPOSAL, H-694
––FUNDING, H-692
––MAINTENANCE, H-693
––PROCUREMENT, H-692
INTERNET, H-401
LOYALTY, H-502
OFFICIAL
––FACILITIES, H-124
––PERSONNEL, H-125
––FUNDING, H-713
––OPTIONS, H-712
PERSONAL
––FORMAT, H-445
––LAYOUT, A-II
––PROCEDURES, H-445
POLICY, H-111
––AWARD, 428
––SAMPLES, A-I
PRE-SOLICITATION, H-422
PROGRAM, H-000
––ADMINISTRATION, H-433
––CHANGES, H-240
––CONCEPT, H-021
––COVERAGE, H-700
––DESIGN, H-220
––ELEMENTS, H-432
––EQUIPMENT, H-600
––FUNDING, H-300
––MANAGEMENT, H-200
––RECORDS, H-438
––REVIEW, H-230
PURPOSE, H-013
RADIOS, H-650
––DISPOSAL, H-658
––FUNDING, H-654
––MAINTENANCE, H-657
––PROCUREMENT, H-655
RECORDS, H-438
REFERENCES, H-030
RESIDENCES, H-126
SCHOOLS, H-124
SOLICITATION, H-423
––EXTRACTS, A-V
STAFFING
––DETERMINATION, A-II
––NEEDS, A-II.2
STANDARDS, H-015
––PERSONNEL, H-444.2
––DISPOSAL, H-684
––FUNDING, H-682
––MAINTENANCE, H-683
––PROCUREMENT, H-682
TERMS, A-X.1
––FIREARMS, H-522
VEHICLES, H-630
––ACQUISITION, H-633
––DAMAGED, H-638
––DISPOSAL, H-639
––INVENTORY, H-636
––LEASED, H-635
––LOST, H-638
––REPLACEMENT, H-637
12 FAM 320
LOCAL GUARD PROGRAM (LGP)
(CT:DS-129; 08-20-2007)
(Office of Origin: DS/IP)
These funds are supplemented by other agencies based upon the use
and/or distribution of guards at posts using ICASS. Missions are required
to provide detailed information concerning their LGP and SDP in post’s
annual ICASS budget submission. This information is itemized and
includes all pertinent data on the LGP and SDP at the mission and all
constituent posts. Additionally, the ICASS budget submission provides
estimates for the funding required in five categories affiliated with the
non-ICASS LGP, ICASS LGP and SDP services:
(1) Residential (non-ICASS LGP);
(2) Official facilities including warehouses (ICASS and non-ICASS LGP);
(3) Mobile patrols (non-ICASS LGP);
(4) Bodyguards (non-ICASS LGP); and
(5) Surveillance detection (security supplemental).
b. The post’s ICASS budget submission includes the current personnel and
financial requirements of the LGP and estimates for the upcoming fiscal
year. Posts must provide written justification for any requested changes
to their program and related costs to DS/OPO/FPD, as well as through the
ICASS budget submission process.
c. The RSO is an ICASS service provider representative and attends ICASS
council meetings as an ex officio member. The RSO is responsible for
presenting the ICASS LGP portion of the budgets to the post ICASS
council.
Program Handbook.)
12 FAM 420
POST SECURITY MANAGEMENT
(CT:DS-122; 10-19-2006)
(Office of Origin: DS/DSS/IP)
within their region for which they are responsible. The RSOs or PSOs are
responsible for overseeing the day-to-day management of security
programs at their constituent posts.
b. The RSOs responsibilities and duties are enumerated in sections 422.2
through 422.5. In accordance with 2 FAM 110, the chief of mission may
reassign some of the specific elements to other post personnel. If the
chief of mission changes RSO duties, the RSO must notify DS/IP/RD.
policies or programs.
(7) Establishing and managing, where required, a special security
program for the personal protection of the chief of mission and
other U.S. officials targeted by terrorist groups, closely monitoring
all available intelligence to determine the need for changes in
operational protective tactics and techniques.
(8) Arranging and providing protective security coverage, host-country
security liaison, and other services for U.S. VIP visits and
conferences within the region.
(9) Developing, as the chief of mission or principal officer may direct,
the security portion of the post emergency action plan (EAP) to
address security issues including terrorist attacks, weapons of mass
destruction, internal defense, riots, coups, and demonstrations.
(10) Participating in the conduct of bureau training or other programs
that ensure the effectiveness of the EAP and the efficient utilization
of post personnel and resources.
(11) Continually assessing the vulnerability of resident and constituent
posts to terrorism and hostile foreign intelligence information
gathering activities, adjusting post defensive counterintelligence
and/or counterterrorist planning and programs.
(12) Reviewing current and near-term intelligence, Foreign Service
reporting, and local news reporting on political, military, security,
and intelligence developments in a region to identify security
concerns.
(13) Preparing and coordinating comprehensive threat assessments for
use by the Department and the post, including revising
assessments when intelligence information is received.
(14) Providing unclassified security threat countermeasure briefings and
other professional security advice to U.S. business executives and
other U.S. private citizens at a level of frequency commensurate
with host-country threat conditions.
(15) Performing defensive counterintelligence functions and coordinate
activities involving U.S. officials or Foreign Service national (FSN)
employees who are targeted by hostile intelligence services.
(16) Maintaining current knowledge of tactics and techniques being used
locally by hostile intelligence services.
(17) Participating in the post counterintelligence working group (CIWG).
(18) Conducting, when directed by DS headquarters or the chief of
mission, investigations of allegations or occurrences involving
violations of U.S. criminal law or U.S. Government regulations by
regarding the:
(1) Department prohibition on processing classified security information
on an unclassified system;
(2) Physical and equipment security measures;
(3) Security processing for staff and maintenance employees with
access to an automated information system;
(4) Identification of a secure storage area for backup copies of system
data files and software;
(5) Suspected incidents of fraud or manipulation of data on a system,
the unauthorized disclosure or the destruction of data, or the
personal use of system resources; and
(6) Coordination and monitoring of the conduct of periodic security
indoctrination and training sessions for personnel assigned to a
post.
TDY support from those posts with DS/ICI/CI (see 1 FAM 260).
reports;
(2) Disseminating threat information and information regarding policy
changes; and
(3) Answering questions and resolving minor security problems in the
RSOs absence.
work out such a mechanism that possibly includes having the security
officer participate in scheduled CLO dependent or community briefings.
d. The briefing must address all real threats and dangers to post personnel
and dependents, and other related issues. The following are suggested
topics of discussion for such a briefing:
(1) Local criminal activity affecting personal and residential security;
(2) High-crime areas of the city and country;
(3) An overview of narcotics available in the country and in the U.S.
community, including local law enforcement and judicial action;
(4) An unclassified discussion concerning terrorist activity in the
country directed against the host country, the diplomatic
community, and U.S. interests;
(5) An unclassified discussion of the post’s emergency action plan with
emphasis on the warden system, actions to take during civil
disorders, emergency plans for dependent schools, etc.;
(6) The post’s specific problems, cultural differences, sensitivity to
host-country customs and attitudes;
(7) The location where dependents can obtain information concerning
the security situation; and
(8) Emergency telephone numbers including local police, fire and
medical, and post security elements.
b. RSOs and PSOs must also brief each employee who receives a security
incident report and sign as a witness to the employee’s signature
acknowledging receipt of the notification packet. The briefing must
include why the employee was responsible for receiving an incident
report, how to prevent getting others, and the type of disciplinary action
he or she may receive for further repeated incidents (see 12 FAM 557).
(CT:DS-122; 10-19-2006)
a. Each RSO must submit a Quarterly Status Report (QSR) to the
Directorate for International Programs by the fifth working day of the
appropriate month:
(1) April 5th – 1st Quarter (calendar year) for January, February, and
March;
(2) July 5th – 2nd Quarter for April, May, and June;
(3) October 5th – 3rd Quarter for July, August, and September; and
(4) January 5th – 4th Quarter for October, November, and December.
NOTE: QSRs must not be sent over the DS channel.
b. RSOs must review QSR reports carefully for sensitive or classified
information. The RSO must either remove such information from QSR
reports and report it separately or mark paragraphs appropriately. QSRs
are internal documents and not for distribution to other agencies.
Internal post distribution, as RSOs deem appropriate, is encouraged.
Additionally, the QSR is meant to be an overview of RSO activities and
not a daily log of RSO action.
c. Security officers must always use the caption TERREP or TERREP
EXCLUSIVE on telegrams pertaining to terrorism subjects including:
(1) Terrorist groups, threats, or acts;
(2) Anti-terrorist measures by other governments; and
(3) Conversations with foreign officials about terrorism.