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ARCHIVAL & RETRIEVAL PROCESS FOR OUTBOUND DELIVERIES

Portfolio Number

Start Date

End Date

Solution Sign Off :

Name of the Business Person

Verified By

SAP Consultant DHARMESH VYAS AND GURPREET SINGH SAINI

Enhancement

Problem Statement

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Table of Contents

1. ARCHIVAL & RETRIEVAL PROCESS FOR OUTBOUND DELIVERY................ 3

Objective : This will help in resolving the VLSP split issue and will create space in the VPMA table,
also it will enhance the performance of the SAP application.

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ARCHIVAL & RETRIEVAL PROCESS FOR OUTBOUND DELIVERY

 Archival Process :

Following is the steps by step Procedure to archive deliveries

1. Enter the Transaction Code : SARA

2. Enter Object Name : RV_LIKP

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3. Select Write Button to Schedule Job for Archiving.

4. Create a variant “ZD” and then Click on the “ Maintain“ push button

5. Maintain the Variant as per the below screen example

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6. Save the Variant and then Click on the Back button

7. Schedule the start date for archival by clicking the

Start date push button after completing this, then
perform the same steps for spool parameters also.

8. Execute the job & check the job log / Spool in SM37.

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9. Delivery was successfully archieved.

10. After archival, needs to delete the data. (Transaction Code : SARA)

11. Click 'Archive Selection' and select Deliveries.

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12.Schedule the Job 'Start Date' & Spool Parameter

13.Execute process & check Job.

14.After successful deletion

'Delivery is physically deleted from the system'.

Archival & Physically Data Deletion Process gets successfully completed.

To view archived data:

Archived data file will be store on specified path, and it will be retrieved
using standard transactions.

15.After Physically deletion from SAP database, user can open a delivery via
delivery transaction (VL03N). It will fetch delivery from archived file.Check
the below screen for reference.

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 Retrieval Process :

1. Open the Transaction code “ SARA “.

2. Enter Object Name : RV_LIKP as shown in the below screen

3. From Menu path Choose the Goto Option and select the Reload option

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4. After selecting the Reload option the system will give the below message
Click on the Tick option and fo head.

5. Maintain the variant as “80000557” and click on the Maintain push button a
new window will appear click on the check box & click on Continue push
button. Pls refer to the below screens.

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6. After clicking on the Continue push button the system will then take us to a new screen
where in the Document selection enter the delivery no that is to be archived and then
click in the attributes push button. Note : the Test run must be unticked. Pls refer to the
below screen.

7. After clicking on the Attributes push button the system will then take us to a new screen
wherein enter the outbound delivery in the meaning field and save the variant as shown
in the below screen example.

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8. After the Variant is saved click on the Back button and the system will take you to the
below screen, now from the below screen example we need to select the option of
Archive Selection a new screen will appear on your screen, now select the variant
from the screen that you had created which was 80000557 and then click on the
tick mark icon on the below screen example .

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9. After completing Archive selection, we now need to Click the option of Start date a new
screen will appear on your screen, now Click on the immediate Push Button and
then click on the save button below as per the screen example .

After you click on the save button the start date status will be changed to Maintained
Pls note : This is a screen example only for understandding purpose

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10. After completing Start Date, we now need to select the Spool Parameters push button
a new screen window will appear on the screen, we will now have to click the Tick
mark icon from the screen. After doing so you will find that the status will get changed
for the spool Parameters to as Maintained. Pls refere to the below screen example:

When all the three Push button status is changed to Maintained then you may now
click on the execute button or F8 key from your key board. The System will then give
a message at the bottom of the screen that the NEW RELOAD JOB IS CREATED.
Below is the screen example for your reference.

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11. Open Transaction SM37 and execute the same Check the JOB status and the spool for
the same will be generated. Pls check the below examples for your refrences.

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