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mktg@roadmapit.com
www.roadmapit.com
Company Profile
The Rig Manufacturing Company is an ISO certi ied
organization located in Tamil Nadu, India. Founded in the
year 1972, the Company is a leading manufacturer, supplier
and exporter of a comprehensive range of Water Well drilling
rigs, Pilling rigs, Geotechnical rigs, Blast Hole Rigs, Core
Drilling Rigs, Reverse Circulation rigs and other Customized
rigs.
The Organization strictly follows Make-to-Order production process, wherein the production of each and every
Rig begins only after a con irmed customer order is received. Right from designing the product,
procurement/receipt of raw material, production methodology, up till delivery of Finished Goods each process is
uniquely formulated to meet the ultimate outcome desired by the client. Based on customer's order, Special Rigs
are also manufactured by the Company.
The company has no local clients, and all the Rigs manufactured by it are entirely exported to its clients across the
globe. Apart from exporting Rigs, the Concern also exports drilling accessories like DTH Hammers & Bits, Drilling
rods, Core Drill Accessories, Rc Hammers & Bits, Compressors, and Mud Pump Accessories. Mud Pumps and Mud
Pump Accessories are the Products that are sold the most.
The Concern's Quest that led it to choose Roadmap
The Company had a siloed system that was quite
ineffective when it came to digitally governing its
business process. Most procedures and entries were
manually performed, while some data was registered
in Excel Sheets with no further scope. In all these, the
absence of a digital solution to process the Material
Requirement Planning (MRP-I) was the telling
constraint that made the Company seek for an ERP.
Roadmap, through its Business Process Re-engineering (BPR) approach, understood the needs and purposes of
the Concern's business processes. Roadmap's BPR experts effectively collaborated with the Organization's
core-team and succeeded in implementing the ERP on-time. The Roadmap ERP modules implemented in the
Company to digitize its business processes are:
1 2 3 4 5 6
HR & PAYROLL CRM SUPPORTING
SUPPLY CHAIN PLANNING &
FINANCE MODULES
MANUFACTURING
Ÿ General Ledger Ÿ Purchase Order Ÿ Routing Ÿ Employee Portfolio Ÿ Marketing Ÿ Plant Maintenance
Ÿ Accounts Payable Ÿ Inventory Ÿ Bill of Material Ÿ Leave & Time Mgt. Ÿ Customer Support Ÿ Engineering R &D
Ÿ Accounts Receivable Ÿ Subcontracting Ÿ Demand Ÿ Loan Management
Ÿ Cash Management Ÿ Quality Management Management Ÿ Payroll
Ÿ Fixed Asset Ÿ Sales Ÿ Material Req.
Ÿ Taxation Planning
Ÿ Shop Floor
Now, the entire process is captured into the Roadmap's Financial Management system and the iling of
GSTR-1 and GSTR-3B is automated.
General Ledger, Accounts Payable (AP), Accounts Receivable (AR),
Cash Management, and Fixed Asset modules are appropriately aligned
with the relevant processes to ensure the effective management
Finance & Accounting.
Supply Chain Management
There was no Inventory Control system - so, Supplier due dates could not be
tracked resulting in the inability to keep up with Production lead-times.
Roadmap generates bulk emails to Suppliers regarding materials pending delivery and nearing due
dates. Thus, the issue was sorted out and the negative consequences avoided.
The Company follows First-In First-Out (FIFO) method for Inventory. This had to be done manually.
The FIFO method for Inventory has been brought into the ERP's Inventory Control module's ambit and the
system is completely automated, thereby saving time and ensuring error-free processing.
The absence of Dead Stock reports had led to the increased Inventory Carrying Cost and wastage of material
due to the inability to track the presence of the material in the inventory.
Roadmap Inventory Control system tracks all the available material in the Inventory and generates
Dead Stock reports for materials that lay in the Inventory for more than 190 days. This saves on the
Inventory Carrying Cost and ensures the ef icient use of material in the Inventory.
Order against Stock method was not in place. This led to the usage of materials slated for the purpose of one
Order to be used for some other Order, ultimately ending up short of materials to process the original order.
Roadmap tracks the materials in Stock in an Order-wise and Customer-wise sequence to prevent the
issue of materials slated for one customer to be used for another. This ensures that the Production
line is fed without any glitches and that the Projects are completed within their respective lead times.
Gate entry was manually done consuming lot of time and exposing the system to frequent errors
Roadmap aids the instant and error-free conduct of Gate Entry by automating the system through
Barcode and QR code scanning facilities.
The system also ensures process-consistency; guaranteed on-time pick-up / delivery, prioritization of
delivery schedules, accuracy in Costing based on mode / distance / weight / quantity, smart
accommodation of consignments to achieve maximum loading ef iciency per trip to achieve optimum
productivity of the Transportation facility by harvesting complete yield out of its utility.
Calibration: Roadmap provides the Client with the edge of
being able to periodically calibrate their tools through the
Tools Calibration facility of the QC module. The following are
the benefits of the system:
After the lifetime of a tool is over the system aids the scrapping of the same
The Company did not have a digital solution for managing customer relations
Roadmap's CRM suite empowers the Company to make bulk-email-campaigns to reach, retain,
and grow its client base.
The Marketing module helps to choose the target markets with ease. The system empowers the
decision makers to assess the efficiency of the marketing force through the Sales PersonT r a c k i n g
facility. The faculty guides the sales personnel to register the details of their sales visits from the
client's venue and ascertains the authenticity of the sales activity by verifying the registered data
against the geo-location of the sales person.
Customer Support module automates the hassle-free activation of product warranty right at the time
of sale or during installation as per the discretion of the Company. Further, it generates Annual
Maintenance Contract proposals, based on the Product's vicinity to its Warranty/AMC expiry date,
thereby ensuring the increase in service revenue.
Engineering
The Engineering processes of the Company were earlier captured in an Excel Sheet. This delayed the
process and was not coordinated leading to inaccuracy and prolonged re-works.
Roadmap captures the complete process in the system and sequentially streamlines the procedure
to bring about the required Engineering Change effortlessly and smoothly as follows:
Concerned stakeholders are given the scope to raise Engineering Change Request (ECR) as
and when the need arises.
At the drawing section, the system monitors each design in terms of date, time, and the person
involved in the drawing, thereby providing the scope to track flaws to the very source of the
concern.
HR & Payroll
The Organization had a siloed system combined with Excel Sheet for processing HR and Payroll
functions.
The digital advantage that Roadmap ERP has given the HR and Payroll processes of the Client are
as follows:
The Planning Manpower Requirement module automatically validates the Manpower Requests
against available resources and routes it to the HRD.
The Recruitment module automates most of the manual work involved in the recruitment process
and helps the organization to recruit the best talent efficiently.
The system's faculty for Maintaining Employee Portfolio tracks details of Employees' personal and
professional data, legal documents, Passport, Visa, Driving License, Work Permit, Identity Card,
Medical Card, and Insurance.
Roadmap's Orientation facility prompts the assignment of role-specific Orientation plan for the
newly recruited personnel, and the promoted and/or transferred staff.
Training & Development module helps to identify employees' training requisites and train the
workforce with appropriate internal and/or external programs. The module also evaluates the pre
and post training performances of the employees and projects the success rate of training
sessions.
Performance Appraisal solution automatically calculates appraisal details based on the formula
provided by the Client at the touch of a button.
Leave and Time Management system gives a comprehensive description of the Accrued,
Outstanding, and Advance leave profiles of employees. By integrating the Automatic Punching
Machine attendance system into the process, the solution eases the assessment of employee-
efficiency based on worked hours, on-time arrivals, late arrivals, permission, overtime, etc.
Loan Management module integrates the HRD with the financial units of the organization and
automates the loaning procedure by disbursing the loan through employee payables or payroll,
and enabling employee loan deduction through Payroll.
Roadmap's Plant Maintenance module facilitates the analysis and assessment of the stature of
individual components of equipments, and appropriately assigns Preventive or Breakdown
maintenance schedules for the equipments.
Mobile Approvals
The Rig Manufacturer did not have a Mobile Approval system. The existing Paper Approvals were
delaying the business functions, and also, rendering the process prone to errors.
Roadmap's internet powered Mobile Approvals for Purchase orders and Sales Invoices, facilitate
quick and uninterrupted business functionality at anytime from anywhere and through any device,
and renders the process paperless.
Implementation Success:
The comprehensive integration of Roadmap full-suite ERP with the entire business process of the Rig
Manufacturing Industry has eased the management of the business by integrating all its functional units
from within and without. The ERP solution provides accurate details to precisely plan the procurement
and production processes. Further, it empowers the Stakeholders to make faster and better management
decisions by providing crucial information in a timely manner. The ERP has ultimately delivered high ROI
by totally solving all the snags that were pulling the company behind from functioning smoothly.
Integrate Innovate Succeed
Corporate Operational Of ice : Pramuk Aqua Heights, Flat# C-602, 6th Floor, C Block,Electronic City Phase I, Hosur Main Road, Veerasandra Village, Bengaluru 560 100. Ph: +91 9972319933
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Regional Of ice-Pune : A/13, Erica, Magarpatta, Hadapsar -411013, Pune, Maharashtra, India. Ph :020-26898155, 91722 62949
Regional Of ice-Vadodara : 23, Upper Ground Floor, Silver Rock Complex , Bhavan's School Circle , Vadodara - 390004 , Gujarat, India. Ph : +91 8300 637 127
Overseas Of ice Middle East : Zaitunah Commercial Center , Of ice Suit # 205; Bld No.7097, Jeddah-23343-3523, KSA. Tele/Fax: +966 12 6133817
Africa : 7 Troon Cresent, Silver Lake Golf Estate, Pretoria, South Africa. Ph: +27 61 080 7322.