Chapter 4 Productivity Tools PDF

Productivity Tools:
Microsoft Office
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The Benefits of Learning Microsoft Office
01
Universally used in most
business setngs
Increases
02 employability and
work efciency
Remote access via

the internet 03
The Benefits of Learning Microsoft Office
Allows for easy

informaton sharing 04
05 Compatble with most

computer systems
User friendly
06
Most Common Microsoft Office Applications
Publisher Access Outlook

Brochures, signs, Professional email
Database creation
cards, images, etc and personal
and management
information manager
PowerPoi
nt Word Excel
Spreadsheets,
Presentations and Word processing tables, and mailings
slideshows and mailings
Microsof fce
MS Word is a Word Processor (Applicaton

Sofware).
Word Processor - a computer applicaton

used for the producton of potentally
printable material.
What can we do with
MS W RD
Can create business documents having various graphics
including pictures, charts, and diagrams.
Can store and reuse readymade content and formated

elements such as cover pages and sidebars
Can create leters and leterheads for personal and

business purpose
What can we do with
MS W RD
Can design diferent documents such as resumes or

invitaton cards etc.
Can create a range of correspondence from a

simple ofce memo to legal copies and reference
documents
Landing Page
Pinning and Unpinning
Recently used Documents
Backstage
Backstage: Info
§
This is where you open,
save, print, and export
your documents.
§
The Backstage area is
accessed by clicking the
File tab.
§
The Backstage generally
presents the same options
for all Office applications.
Info: Protect Document
Backstage: New
§ This is where you can create

new documents.
§ You also have the option to
search online for templates,
or use a pre-defined
template to create your
document.
Backstage: pen
§
Choose Recent Documents
to open a doc from the list;
chose One Drive or Other
Web Locations to navigate
to online storage locations.
§
Choose computer to
navigate to a document
stored on your own
computer.
Backstage: Print
§
Here you can select print
settings, and choose a printer
for the document.
Backstage: Share
Backstage: Export
Ribbon Menu System
§
The current versions of Microsof Word use what is referred
to as the “ribbon menu” system.
§
The menu tabs will allow you to navigate Microsof Word
features, and perform various functons.
“Home” Ribbon Menu
§
The “Home” menu contains general optons such as font sizes,
alignment, copy/paste.
§
The bulk of your tme in the menu system will be spent in this
menu.
§
The font size and style controls are located within this ribbon,
as shown below. You may adjust these setngs by using the
relevant dropdown menus.
“Insert” Ribbon Menu
§
This menu allows you to insert a variety of non-text objects into your
document. You can use it to add tables, pictures, links, headers and
footers, among other things.
“Page Layout” Ribbon Menu
•
The “Page Layout” menu is where you will do the majority of your
document formatng. You can use it to set margins, page
orientaton, size, the number of text columns, borders,
indentaton and spacing.
“References” Ribbon Menu
§
The “References” menu allows you to easily cite and reference
sources that you may use while creatng a document.
“Mailings” Ribbon Menu
§
The “Mailings” ribbon menu contains a number of features related to documents
that will be created for the purpose of being sent in the mail.
§
You can use these tools to print envelopes and labels, as well as personalizing
individual leters in a large mailing to the specifc recipient using address and
contact informaton.
§
Note that not all printers support these features, and you must have contacts
available in your Microsof Outlook applicaton in order to use the “Select from
Outlook Contacts” feature.
“Review” Ribbon Menu
§
The “Review” menu allows you to review your document for spelling and
grammatcal errors, insert comments, track (and accept) changes made to your
document during reviewing, and compare or combine two documents.
“View” Ribbon Menu
§
The “View” menu allows you to change how the document is viewed within
Word.
§
The “Zoom” and the “Document Views” sectons of this document are where
you will spend the majority of the tme in this menu.
Distracton Free
§
Writers want peace. The visual cluter of MS Word features gave rise to a
legion of distracton-free editors and undisturbed peace. But if you love
Word, you can use a quick shortcut to hide the visual cluter of the Ribbon.
Press Ctrl + F1 to toggle the Ribbon from view.
Distracton Free
§
Tweak it by clicking on Ribbon Display Opton and selectng Auto-hide
Ribbon. That’s the litle arrow next to the minimize buton on top
Hidden Text
§ Create a simple quiz by hiding the answers.

§
Control the layout for some specic printng job by insertng hidden text.
§
Print two versions of a document. In one, hide portons of text. You don’t need to
create two copies or delete any part of the document.
§
Temporarily hide condental informaton that you don’t want others to see.
Disable the Auto Correcton
Disable the Auto Correcton
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Productivity Tools:

Remote access via

Allows for easy

05 Compatble with most

Publisher Access Outlook

MS Word is a Word Processor (Applicaton

Word Processor - a computer applicaton

Can store and reuse readymade content and formated

Can create leters and leterheads for personal and

Can design diferent documents such as resumes or

Can create a range of correspondence from a

§ This is where you can create

§ Create a simple quiz by hiding the answers.

The free PowerPoint template library

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