Functions of IAS

In compliance with AO 278 and 1997 COA Annual Audit Report, Executive Oder No. 97-07
dated April 22, 1997 was issued by the Local Chief Executive to institutionalize the Internal
Services Office. Under this Executive Order, IAS shall be integral part of the Office of the City
Mayor and will be in its direct supervision and control. Our main function is: (a) to assist the
management in ensuring that City resources are used consistent with laws, regulations and
policies; (b) that City properties are safeguarded against loss wastage and misuse; (c) that
financial and non-financial information are reliable, accurate and timely and its operations are
economical, efficient and effective.

As mandated by Malacañang Administrative Order NO. 278, Series of 1992, the IAS activities
shall include the following:

a. Ascertaining the reliability and integrity of financial and operational information and means
used to identify measures, classify and report such information.

b. Ascertaining the extent of compliance with established policies, and applicable laws and
regulations, and reviewing the system established to ensure compliance with government
policies, plans and procedures, laws and regulation which could have a significant impact on
operations;

c. Ascertaining the extent to which the assets and other resources of the institutions are
accounted for and safeguarded from losses of all kinds;

d. Reviewing and evaluating the soundness, adequacy and application of accounting, financial
and other operating controls and promoting the most effective control at reasonable cost;

e. Reviewing operations or programs to ascertain whether or not results are consistent with
established objectives and goals and whether or not such programs are being carried out as
planned;

f. Evaluating the quality of performance of groups/individual in carrying out their assigned

responsibilities; and

g. Recommending corrective actions on operational deficiencies observed.

In addition to its above duties, the IAS may be called upon to perform special assignment by the
Head of the Agency. However, it shall not be responsible for or required to participate in
procedures which are essentially a part of a regular operating activity or in operation which are
primarily responsibility of another unit in the organization.

The IAS shall be detached from all functions of routine operating character, such as the
following:

a. Pre-audit of vouchers and counter-signature of checks;

b. Inspection of deliveries, although the internal auditor may, as part of his examination, observe

inspection;

c. Preparation of treasury and bank reconciliation statements

d. Development and installation of systems and procedures; however, in exceptional cases, the
internal

auditor may assist by the way of giving suggestions preferably during the development stage;

e. Taking physical inventories; however, the internal auditor may review the plans in advance
and observe

the test-check the accuracy of counting, costing and summarizing;

f. Maintaining property records; and

g. All other activities related to operations.