College of Business and Accountancy

University of Cebu Main Campus

Sanciangko St., Cebu City
Tel No: 255-777 local 114

Constitution and By-Laws of the

Junior Financial Executives - University of Cebu Main Chapter
(UC Main-JFINEX)

PREAMBLE

We, the officers and members of the University of Cebu - Main Junior Financial
Executives, imploring the aid of Almighty God, in order to form a functional student
body organization that shall embody our ideals and aspirations, assist and develop
student interest, promote the spirit of allegiance to the University, harmony and
cooperation among Business Administration and Accountancy students, faculty, staff
and administrators, protect and preserve our rights and liberties, assume the fullest
responsibility of self-government consistent with the policies of the University, and in
still in ourselves the spirit of civic consciousness, environmental and community
awareness, do hereby ordain and establish this Constitution and By-Laws of the Junior
Financial Executives - University of Cebu Main Chapter .

ARTICLE I
NAME, NATURE, DOMICILE, AND SEAL

Section 1: NAME AND NATURE- This organization shall be known as the Junior
Financial Executives - University of Cebu Main Chapter herein referred to as UC -
JFINEX. The UC - JFINEX shall be considered as the official Student Body Organization
(SBO) geared towards the general welfare of all Financial Management students.

Section 2: DOMICILE - The principal office of the UC - JFINEX shall be at the

second (2nd) floor beside room 221, University of Cebu - Main Campus, Sanciangko
St., Cebu City, Philippines.

Section 3: SEAL - The seal of the organization shall be in such a form and design
as may be determined and approved by the majority of the Executive Board.

ARTICLE II
PURPOSES AND ORGANIZATIONAL PRINCIPLES

Section 1: PURPOSES - The purposes of UC-JFINEX are the following:

a) To serve as a student representative body that shall serve the collective interests
of the students taking Bachelor of Science in Business Administration major in
Financial Management (formerly Banking and Finance).
 b) To promote academic excellence among students’ through contests, trainings,
and seminars.
c) To strengthen student governance under the principles of accountability,
responsibility and transparency.
d) To develop students’ abilities and skills in community leadership and service.
e) To update the relevance of business finance education by forging linkages with
the students through classroom lectures, dialogues, and seminars on current
issues and technical matters.
f) To establish a higher visibility and consciousness of the uniqueness of a financial
professional.
g) To serve as link between financial executives and college students for ensuring
the development of top-calibre finance practitioners, both support staff and
managers.

Section 2: ORGANIZATIONAL PRINCIPLES - The principles of this organization

shall be as follows:

a) The UC - JFINEX believes that the common good of the Business Administration
students is its primary concern and that all Business Administration students are
on the same plane of equality.
b) The UC-JFINEX upholds accountability, responsibility, and transparency in all its
acts and transactions.
c) The UC - JFINEX believes The UC - JFINEX shall at all times aim to protect the
students’ rights, uphold academic freedom, and promote unity.
d) The UC - JFINEX recognizes the authority of the University Of Cebu Council Of
Presidents as the highest governing student body organization of the University
of Cebu - Main Campus.

ARTICLE III
MEMBERSHIP

Section 1: MEMBERS - All bona fide students taking Bachelor of Science in

Business Administration major in Financial Management (BSBA-FM) of UC-Main
Campus who have paid the annual membership fee Fifty Five pesos (Php55.00) shall
become members of the UC-JFINEX. The membership fee shall be determined by the
Executive Board of UC-JFINEX in consultation with the adviser(s) and the department
concerned.

Such membership fees shall be used to effectively carry out the functions of UC-
JFINEX under this Constitution and By-Laws and to undertake its projects and activities.
Furthermore, the Five Pesos (Php5.00) of the membership fees collected will go to
College of Business Executive Council (CBEC) for the organization to be recognized as
an SBO in the College of Business and Accountancy.

Section 2: LOST OF MEMBERSHIP - Membership shall be lost in any of the

following instances:

a) Expulsion
b) Transfer to any school or institution
c) Discontinue of study
 d) Violation with the school rules and regulations subject to proper proceedings.

ARTICLE IV
DUTIES AND RESPONSIBILITIES OF MEMBERS

Section 1: To know and be concerned with all the existing regulations, policies and
requirements concerning school duties, campus activities, and discipline, as defined in
the published student’s manual.

Section 2: Every member must familiarize and abide the constitution and by-laws,
regulation and policies of the UC-JFINEX.

Section 3: It is the duty and obligation of every member to attend meetings

whenever called for a purpose and to participate in activities called for by the
organization.

Section 4: It is the duty and obligation of every member to pay the membership
dues.
ARTICLE V
RIGHTS AND PRIVILEGES OF MEMBERS

Every member shall have the following rights and privileges:

Section 1: Right to vote during elections, plebiscites, and any other instance
requiring the vote of the members.

Section 2: Right to be appointed and/or elected to any office of the UC-JFINEX

provided he/she meets the qualifications set forth in Article X.

Section 3: Right to enjoy programs, services and privileges which the UC-JFINEX may
offer.

Section 4: Right to access the financial statements of the UC-JFINEX and all its
records subject to such limitations provided by the executive board.

Section 5: Right to be heard for suggestions and complaints.

ARTICLE VI
EXECUTIVE BOARD

Section 1: The elected officers of the UC-JFINEX shall be:

a) President/Chief Executive Officer

b) Executive Vice President for Internal Affairs
c) Executive Vice President for External Affairs
d) Executive Secretary
e) Deputy Secretary
f) Vice President for Finance
g) Deputy Finance Officer
 h) Auditor
i) Promotions and Communications Officer for Internal Affairs
j) Promotions and Communications Officer for External Affairs
k) Membership Drives Officer
l) Fundraising Officer
l) Social and Charity Events Officer
m) Board of Representatives/Committee on Research and Planning:
• 1st year Representative
• 2nd year Representative
• 3rd year Representative
• 4th year Representative

Collectively, these officers shall be referred to as the Executive Board.

Section 2: Only individuals, who meet the qualifications set forth in Article X, shall
be eligible to serve in the Executive Board.

Section 3: The members of the Executive Board shall hold office for one (1) school
year beginning from the noon of the last Friday of June and ending on the noon of the
same day a year after.

ARTICLE VII
DUTIES OF THE EXECUTIVE BOARD

Section 1: The Executive Board shall:

a) Supervise the affairs of the organization.

b) Make recommendations for the organization’s growth and prosperity.
c) Make recommendations to the organization regarding proposed amendments to the
Constitution and By-Laws.
d) Report, at the annual meeting, all the business transacted by the UC-JFINEX during
the organization year.

Section 2: The President/Chief Executive Officer shall:

a) Act as the head and the official representative of the organization.

b) Exercise general supervision and active management over the affairs of UC-JFINEX.
c) Create rules and regulations, may it be special or general.
d) Preserve and defend the UC-JFINEX Constitution and By-Laws.
e) Oversee all activities of the Boards.
f) Preside at all official meetings and declare quorums.
g) Call special meetings when appropriate.
h) Sign all the acts and other official documents of the UC-JFINEX.
i) Approve vouchers covering the expenditures of the UC-JFINEX, projects and all other
activities, except such is being not with his/her jurisdiction.
j) Jointly, with the Executive Secretary, oversee all elections of the organization in
pursuant to the Section 5 of Article IX.
k) Jointly, with the Adviser and the Boards, establish organization’s official goals at the
beginning of each semester and evaluate these objectives at the close of each
semester.
l) Submit reports to the Advisers and other persons concerned from time to time
regarding the operations of the UC-JFINEX as may deemed necessary.
m) Submit annual accomplishment reports before the end of his/her term.
n) Oversee transitional meeting for the incoming administration.
o) Perform all other duties normally expected of a President/CEO.

Section 3: The Executive Vice President for Internal Affairs shall:

a) Automatically is the Chairman of the programs and activities inside the school
campus.
b) Exercise functions and duties as the President/CEO may assign in relation to the
preservation of harmony, tranquillity, and peace in the internal affairs of the UC-
JFINEX.
c) Advise the President/CEO on the current affairs in the campus.
d) Update the President/CEO on school policies and CHED regulations that directly or
indirectly affect the students.
e) Arrange the participation or representation of the UC-JFINEX in academic and non-
academic activities inside school campus with the prior consent and approval of the
President/CEO.
f) Perform such other functions, duties and powers as may be assigned by the
President/CEO.

Section 4: Executive Vice President for External Affairs shall:

a) Automatically is the Chairman on programs and activities outside the school campus.
b) Exercise functions and duties as the President/CEO may assign in relation to
external and parallel organizations which the UC-JFINEX is affiliated or is a member
thereof, and/or has interest therein.
c) Advise the President/CEO on the current local and national developments involving
students’ interests and welfare.
d) Arrange the participation or representation of the UC-JFINEX in academic and non-
academic activities outside school campus with the prior consent and approval of the
President/CEO.
e) Perform such other functions, duties and powers as may be assigned by the
President/CEO.

Section 5: The Executive Secretary shall:

a) Schedule and arrange all Executive Board and General Body meetings.
b) Record the minutes of all meetings of the organization and to read the minutes of the
previous meeting during the following meeting.
c) Keep the seal of the UC-JFINEX and affix the same to all official acts of the UC-
JFINEX.
d) File and keep all records of the UC-JFINEX safely and confidentially.
e) Receive all memorandum, orders, notices and letters and similar communications
addressed to UC-JFINEX.
f) Establish all official announcements for the various activities and other affairs of the
UC-JFINEX.
g) Represent the President/CEO when assigned on any event, or matter requiring the
representation of the President/CEO.
h) Jointly, with the President/CEO, oversee all elections of the organization in pursuant
to the Section 5 of Article IX.
i) Perform such other functions, duties and powers as may be assigned by the
President/CEO.

Section 6: The Deputy Secretary shall:

a) Exercise the powers and perform the duties of the Executive Secretary in the latter’s
absence, incapacity, or resignation.
b) Assist the Executive Secretary in keeping of the UC-JFINEX official records and in
recording the minutes of the meetings of the Executive Board and the General Body.
c) Oversee all the activities delegated to him/her by the Executive Secretary.
d) Perform such other functions, duties and powers as may be assigned by the
President/CEO.

Section 7: The Vice President for Finance shall:

a) Exercise care and custody of the UC-JFINEX’s funds and to deposit it in the
depository bank authorized by the Executive Board and the Advisers, in the name of
UC-JFINEX or in a joint account with the President/CEO.
b) Receive and disburse funds in behalf of the UC-JFINEX provided that all
disbursements are expressly authorized and approved by the Executive Board or the
President/CEO and the Advisers, and are duly supported with receipts and/or
accompanied by the necessary papers/documents related thereto.
c) See to it that funds for special purpose shall be disbursed for such purpose only,
unless a surplus is realized in which case it may be disbursed as the Executive Board
and the Advisers may deem it.
d) Sign together with the President/CEO for any withdrawal from the depository bank.
e) Maintain the financial records of the organization.
f) Render financial reports after the end of every semester or as often as maybe
required by the Executive Board and/or the Advisers.
g) Render financial reports during the end of his/her term or resignation which must be
duly audited and official semester budget to the Advisers at the start and close of each
semester.
h) Collect all dues from all members.
i) Update list of organization members who have paid membership dues.
j) Be accountable for all the money and property within his/her custody.
k) Perform such other functions, duties and powers as may be assigned by the
President/CEO.

Section 8: The Deputy Finance Officer shall:

a) Exercise the powers and perform the duties of the Vice President for Finance in the
latter’s absence, incapacity, or resignation.
b) Assist the Vice President for Finance in the collection of dues.
c) Maintain the financial records of the organization.
d) Be accountable for all the money and property within his/her custody.
e) Render financial reports, together with the Vice President for Finance, after the end
of every semester or as often as maybe required by the Executive Board and/or the
Advisers.
f) Render financial reports, together with the Vice President for Finance, during the end
of his/her term or resignation which must be duly audited and official semester budget to
the Advisers at the start and close of each semester.
g) Perform such other functions, duties and powers as may be assigned by the
President/CEO or the Vice President for Finance.

Section 9: The Auditor shall:

a) Examine, audit and settle all accounts, funds and/or properties UC-JFINEX.
b) Examine and verify reports or statements prepared by the Vice President for Finance
and Deputy Finance Officer before submission to the Executive Board, the General
Body, the Advisers, and to other person/office concerned.
c) Recommend accounting and auditing rules and regulations including those for the
prevention of the irregular, unnecessary, excessive or extravagant expenditure or use of
funds and/or properties.
d) Report to the Executive Board or the President and/or to the Advisers whatever
findings it may have when there is discrepancy in the financial reports.
e) Perform such other functions, duties and powers as may be assigned by the
President/CEO.

Section 10: The Promotions and Communications Officer shall:

a) Jointly with the Executive Secretary, establish all official announcements for the
various activities and other affairs of the UC-JFINEX.
b) Take charge in disseminating all information concerning the affairs of the chapter both
inside and outside school campus.
c) Take charge in encouraging members’ participation in any activities of the UC-
JFINEX.
d) Perform such other functions, duties and powers as may be assigned by the
President/CEO, Executive Vice President for Internal Affairs, and/or Executive Vice
President for External Affairs.

Section 11: The Membership Drives Officer shall:

a) Processes memberships for new and renewing members and maintains accurate
member records.
b) Provides membership fee information to the Vice President for Finance and/or
Deputy Finance Officer.
c) Collects information and contact lists on new and renewing members.
d) Manages annual membership drives.
e) Recommend any policy affecting the collection of annual membership fees including
its amount, or any possible cases of increase or decrease in the membership fees.
f) Conduct inquiries or consultations on any policy affecting the collection of annual
membership fees.
g) Perform such other functions, duties and powers as may be assigned by the
President/CEO.

Section 12: The Fundraising Officer shall:

a) Jointly with the Social and Charity Events Officer, draft semestral activities and
events to present to the Executive Board and Advisers.
b) Work out ways and means to make the financial standing of the UC-JFINEX sound
and good.
c) Establishes fundraising goals in conjunction with the Board.
d) Acts as the contact person and coordinates major fundraising events and campaigns.
e) Prepare and present funding requests to President/CEO and Vice President for
Finance.
f) Seeks out and researches new fundraising ideas.
g) Perform such other functions, duties and powers as may be assigned by the
President/CEO.

Section 13: The Social and Charity Events Officer shall:

a) Work closely with the Fundraising Officer to plan events for the enjoyment and to
foster fellowship of the Chapter members.
b) Plan and coordinate social and charity events that will engage the alumni UC-JFINEX
officers and members, and new and renewing members.
c) Submit an event summary report after each social and charity events.
d) Revise calendar of activities as necessary throughout the year.
e) Perform such other functions, duties and powers as may be assigned by the
President/CEO.

Section 14: The Board of Representatives/Committee on Research and Planning

shall:

a) Make recommendation that will generate interest among the members in their
different year levels.
b) Supervise and entertain the concerns of their respective year levels assigned.
c) Conduct inquiries or consultations on any policy affecting the interests of the General
Body.
d) Perform such other functions, duties and powers as may be assigned by the
President/CEO.

ARTICLE VIII
ASSOCIATES/DEPUTY MEMBERS

Section 1: The associates/deputy member of the UC-JFINEX is a body of persons

appointed, designated or elected by the Executive Board.

Section 2: Only individuals who meet the qualifications set forth in Article X shall be
eligible to serve as associates/deputy members.

Section 3: The associates/deputy members shall assist in the coordination of the

work of the Executive Board, under the supervision, direction, and control of the
President/CEO.

Section 4: The number of associates/deputy members of the UC-JFINEX shall be

determined and approved by the Executive Board.

ARTICLE IX
ELECTIONS

Section 1: The COMELEC, coming from two (2) UCCP Officers, shall be duly
appointed by the outgoing Executive Board unless otherwise agreed upon. They shall
elect among themselves a Chairman and a Vice-Chairman.

Section 2: Election shall be held not later than a month before the end of classes
for the second semester or aligned with the UC-SBO’s election period as determined by
the UCCP, unless otherwise stipulated for a special purpose.

Section 3: Each member shall have one (1) vote. The General Body shall elect the
Executive Board. The first seventeen (17) candidates getting the highest number of
votes will compose the Executive Board. The Executive Board shall meet within one
week after the proclamation to elect among them the officers mentioned in Section 1 of
Article VI.

Section 4: The Executive Board shall hold office for one (1) school year or until the
successors shall have been elected.

Section 5: In case of incapacity, disqualification, or resignation of any of the

officers, the President/CEO shall call an Executive meeting for the purpose of electing a
new officer for any vacant position, unless otherwise expressly provided for in this
Constitution and By-Laws. The new elected officer shall serve the remaining term of
office.

Section 6: In case of incapacity, disqualification, or resignation of the

President/CEO, any of the officers may call an Executive meeting together with the UC-
JFINEX Advisers for the purpose of electing a new President/CEO, unless otherwise
expressly provided for in this Constitution and By-Laws. The new elected
President/CEO shall serve the remaining term of office.

Section 7: No officers shall hold more than one (1) elective position at any one
time.

ARTICLE X
QUALIFICATIONS

Section 1: Candidates for officers must be a bona fide member of UC-JFINEX with
good academic standing.
 Section 2: Candidates for officers must have at least one (1) year residence in the
College of Business and Accountancy immediately preceding the election.

Section 3: Candidates for officers must not be a graduating student the semester
following his/her election.

Section 4: Candidates for officers must have a good moral character.

ARTICLE XI
ADVISERS OF THE EXECUTIVE BOARD

Section 1: The Executive Board shall recommend two or more advisers from the
faculty to the Dean of College of Business and Accountancy for appointment.

Section 2: The advisers must be instructors of the College of Business and

Accountancy.

Section 3: The Advisers shall have the following functions:

a) To check whether the actions of the Executive Board are bound within the existing
rules of the UC-JFINEX, of the UCCP and University of Cebu, and of the moral values
and laws of the Philippines.
b) To render opinions or advises, when so requested, on matters affecting the integrity
and legal personality of the UC-JFINEX or on matters affecting its projects and
programs.
c) To attend, when so requested, the meetings of the Executive Board or of the General
Body.
d) To represent, when so requested, the UC-JFINEX before any proceeding, conference
or meeting on matters affecting the UC-JFINEX.

e) To perform such other functions upon request by the Executive Board or by the
President/CEO.

Section 4: The term of office of the advisers shall be one year starting from the
noon of the day of their appointment and ending on the noon of the day a year after
unless sooner removed by cause as may be provided for by this Constitution and By-
Laws. They may enjoy such number of re-appointments.

ARTICLE XII
IMPEACHMENT

Section 1: Any member of the organization in good standing may file in writing an
impeachment complaint against any officer on the following grounds:
a) Gross neglect of duty, misconduct, and immorality.
b) Gross violation of the Constitution and By-Laws and all other existing rules and
policies of the UC-JFINEX.
c) Bringing dishonour and discredit to the UC-JFINEX.
d) Habitual absences in meetings called for by the Executive Board.
e) Any grounds as may be determined by the Executive Board.

Section 2: The Executive Board shall have the sole power to impeach.

Section 3: The Executive Board may be called to a special meeting for

impeachment proceedings by at least five (5) members of good standing.

Section 4: Two-thirds (2/3) votes of all the members of the Executive Board shall
be necessary to suspend, fine, remove one from office or other penalties as may be
determined by the Executive Board.

Section 5: The President/CEO shall preside over such proceedings, unless the
President/ CEO is the subject of the impeachment in which case, the Executive Vice
President for Internal Affairs shall preside.

ARTICLE XIII
EXECUTIVE MEETINGS

Section 1: A quorum shall be required for any vote or election to be official.

Quorum shall consist of a simple majority of the attending officers.

Section 2: The President/CEO may call a general or special meeting of all or any
group of members.

Section 3: The Executive Board shall hold their first (1st) meeting not later than
one (1) week after their election to office.

Section 4: Regular meetings of the Executive Board shall be held at least once a
month at the date, time, and place agreed by the Executive Board.

Section 5: The General Body shall have their first meeting not later than one(1)
month from the start of classes.

Section 6: The General Body shall have their regular meeting at any time.

Section 7: The members of the Executive Board shall formulate house rules to
govern their meetings and those of the General Body.

Section 8: Any member of the UC-JFINEX may request the President/CEO to

call a special meeting of the organization after indicating the specific issues to be
considered at the meeting. The request must be made in writing to the President/CEO.
Upon such request, the President/CEO must immediately poll the officers of the
Executive Board and, if the majority of these officers favour convening a meeting, a
meeting will be called.

Section 9: An annual meeting shall be called for in summarizing the year’s

activities. All members shall be notified, in writing or in any means, as to date, time, and
place of the annual general meeting.

Section 10: No member shall have more than one(1) vote, and no voting by proxy
shall be allowed.

ARTICLE XIV
AMENDMENTS AND REVISIONS

Section 1: The Constitution and By-Laws shall constitute the operating basis of
the UC-JFINEX.

Section 2: The Executive Board shall review the Constitution and By-Laws
annually to ensure that it is aligned with the needs and activities of the UC-JFINEX.

Section 3: Amendments and/or revisions of the Constitution and By-Laws may be

proposed by the Executive Board.

Section 4: All proposed amendments and/or revisions shall be presented to the

Executive Board prior to presentation to the General Body.

Section 5: All proposed amendments and/or revisions shall be sent in writing to

every member of the Executive Board at least one (1) month before they are to be voted
upon.

Section 6: The amended and/or revised Constitution and By-Laws shall be valid
when ratified by a two-thirds (2/3) vote of the members of the Executive Board present
and voting at any regular meeting.

ARTICLE XV
GENERAL PROVISIONS

Section 1: OATH OF OFFICE - Before assumption to office, all officers of UC-

JFINEX including its advisers shall take their Oath of Office and Loyalty to the UC-
JFINEX in the following manner:

“I_____________________, do solemnly swear that I will faithfully and

conscientiously fulfill my duties as______________________ of the Junior Financial
Executives - University of Cebu Main Chapter, preserve and defend its Constitution and
By-Laws, execute its laws, do justice to every UCian student and consecrate myself to
the service of the student body, so help me God.”

Section 2: All UC-JFINEX Officers and Advisers shall take their oath of office and
loyalty on the last Friday of June.
 Section 3: RULE OF SUCCESSION - Except as otherwise provided in this
Constitution and By-Laws, any vacancy in any office or position should be filled up at
the soonest possible time by the majority votes of the members of the Executive Board.
The officer elected to the vacant office shall serve the unexpired portion of the term of
office of his/her predecessor.

Section 4: To give due recognition to the men and women who have been
instrumental in amending this Constitution and By-Laws.

ARTICLE XVI
EFFECTIVITY

Section 1: Amendments & on revision of the constitution & By-Laws shall take effect
immediately after the approval of the (2/3) of the UC- JFINEX UC- Mains officers for the
year 2017-2018
 JFINEX OFFICERS
2018- 2019

Ann Theresa M. Eguinto

President

Jeralyn C. Rubio
Vice President- Internal

John Loyd A. Ampoon

Vice President - External
Irish E. Bangot
Executive Secretary
Alyssa Jonice O. Abas
Deputy Secretary
Cristal Jane O. Ramones
Vice President for Finance
Maria Venus P. Pruitt
Deputy finance
Gretchen M. Alumbro
Auditor

Ella Marquise G. Rosales Joshua Patrick N. Gerzon

P.R.O. Internal P.R.O. External

Daisy O. Bargamento
Membership officer
Jayson A. Pacaña
Fundraising officer
Scottie Cambaya
Program officer
Princess Nicco R. Colcol
Social and charity events officer
Riva Kirstine A. Bantilan
4th Year Representative
Ronalyn Frizas
3rd Year Representative
Winielyn S. Demoral
2nd Year Representative
Genelyn Impa
1st Year Representative
Luckie Lanie E. Bayarcal
Secretariat
Lady Mitz S. Antido
Secretariat