Training Material 126 Company Guidance For Recording Operations in The Oil Record Book PDF

Training Material # 126
GUIDANCE FOR RECORDING OF OPERATIONS

IN THE OIL RECORD BOOK (PART I) MACHINERY SPACE OPERATIONS
All Oil Record Book entries should be made as per the latest IMO regulations/amendments in
force; guide lines printed in the latest Flag State Oil Record Book front pages and latest
guidance notes / circulars provided by the company.
Operations should be recorded in chronological order as they have been executed on board. All
entries should be made as the operation is carried out and writing in the Oil Record Book
should not be delayed to the next day. Do not leave any blank lines between successive entries.
All Entries are to be signed by the engineer officer in charge of the operations concerned. Also
each entry must be countersigned / initialled by the Chief Engineer. Each completed page shall
be signed by the Master of the vessel.
It is recommended that when the Master leaves the vessel, the last partly completed page in the
Oil Record Book should be endorsed by the outgoing Master and a line drawn after the last
entry across the remainder of the page. Subsequent entries should start on a new page of the Oil
Record Book and be endorsed by the new Master.
The oil record book must be kept on board for 3 years from the last entry made.
Dates should be entered in dd-MONTH-yyyy format, e.g., 01-JAN-2011.
Tank nomenclature should be recorded as per the format noted within the International Oil
Pollution Prevention Certificate (IOPPC) Supplement.
Chief Engineer is fully responsible for all entries in the Oil Record Book and he should train
other engineers in making entries and ensure all entries made in the Oil Record Book are
correct.
All entries to be made with black ball pen. Entries recorded in pencil are not acceptable. If a
wrong entry has been recorded in the Oil Record Book (ORB), it should immediately be struck
through with a single line in such a way that the wrong entry is still legible. The wrong entry
should be signed and dated, with the new corrected entry following. No white ink (correction
fluid) to be used to delete any entries in the oil record book.
All certified engineer officers should be familiar with OWS (incl. testing of 15ppm alarm) and
Incinerator operation. Incineration or landing ashore of oily garbage and used filters should be
recorded in the Garbage Record Book only.
The bilge overboard valve must be kept locked in the shut position at all times and not be
opened without the consent of Chief Engineer. The keys shall be kept by the Chief Engineer in
a secure place.
Two spare sets of Filter / Coalescer elements are to be maintained on board. Requisition for
spares to be sent as soon as one set is used.
Sufficient spare parts shall be maintained on board for the Bilge and Sludge pump. A spare
Bilge Pump Motor and if the bilge pump is of screw type one stator and if, of the reciprocating
type, one set of valves, piston rings and liner shall be available on board.
Sludge retained onboard = sludge produced - (water evaporated + water drained from sludge
collection + sludge burnt in Incinerator or burnt in Boiler + sludge landed ashore).
In case of an emergency, if it becomes necessary to transfer oil and/or water from an IOPPC
tank to a non-IOPPC tank; this MUST be discussed with the Superintendent with full details for
approval.
Page 1 of 16
LIST OF ITEMS TO BE RECORDED
(A) Ballasting or cleaning of oil fuel tanks
1 Identity of tank(s) ballasted.

2 Whether cleaned since they last contained oil and, if not, type of oil previously carried.
3 Cleaning process:
.1 position of ship and time at the start and completion of cleaning;
.2 identify tank(s) in which one or another method has been employed (rinsing through,
steaming, cleaning with chemicals; type and quantity of chemicals used, in m3);
.3 identity of tank(s) into which cleaning water was transferred and the quantity in m3.
4 Ballasting:
.1 position of ship and time at start and end of ballasting;
.2 quantity of ballast if tanks are not cleaned, in m3.
(B) Discharge of dirty ballast or cleaning water from oil fuel tanks referred to under
Section (A)
5 Identity of tank(s).
6 Position of ship at start of discharge.
7 Position of ship on completion of discharge.
8 Ship's speed(s) during discharge.
9 Method of discharge:
.1 through 15 ppm equipment;
.2 to reception facilities.
10. Quantity discharged, in m3.
(C) Collection, transfer and disposal of oil residues (sludge)
11. Collection of oil residues (sludge).

Quantities of oil residues (sludge) retained on board.
The quantity should be recorded weekly1: (this means that the quantity must be recorded
once a week even if the voyage lasts more than one week)
.1 identity of tank(s) …………………………………………
.2 capacity of tank(s) ........…......................................................... m3
.3 total quantity of retention ...................................................…... m3
.4 quantity of residue collected by manual operation.....................m3
(Operator initiated manual collections where oil residue (sludge) is transferred
into the oil residue (sludge) holding tank(s).)
1
Only those tanks listed in item 3.1 of Forms A and B of the Supplement to the IOPP Certificate used for
oil residues (sludge).
12. Methods of transfer or disposal of oil residues (sludge).

State quantity of oil residues transferred or disposed of, the tank(s) emptied and the
quantity of contents retained in m3:
.1 to reception facilities (identify port)2,
.2 to another (other) tank(s) (indicate tank(s) and the total content of tank(s))
.3 incinerated (indicate total time of operation);
.4 other method (state which).
2
The ship’s master should obtain from the operator of the reception facilities, which includes barges and
tank trucks, a receipt or certificate detailing the quantity of tank washings, dirty ballast, residues or oily
Page 2 of 16
mixtures transferred, together with the time and date of the transfer. This receipt or certificate, if attached to
the Oil Record Book Part I, may aid the master of the ship in proving that the ship was not involved in an
alleged pollution incident. The receipt or certificate should be kept together with the Oil Record Book Part
I.
(D) Non-automatic starting of discharge overboard, transfer or disposal otherwise of

bilge water which has accumulated in machinery spaces
13 Quantity discharged, transferred or disposed of, in m3. 3
14 Time of discharge, transfer or disposal (start and stop).
15 Method of discharge, transfer or disposal:
.1 through 15 ppm equipment (state position at start and end);
.2 to reception facilities (identify port) 2,
.3 to slop tank or holding tank or other tank(s) (indicate tank(s); state
quantity retained in tank(s), in m3).
3
In case of discharge or disposal of bilge water from holding tank(s), state identity and capacity of holding
tank(s) and quantity retained in holding tank.
(E) Automatic starting of discharge overboard, transfer or disposal otherwise of bilge

water which has accumulated in machinery spaces
16 Time and position at which the system has been put into automatic mode of operation for
discharge overboard, through 15 ppm equipment.
17 Time when the system has been put into automatic mode of operation for transfer of bilge
water to holding tank (identify tank).
18 Time when the system has been put into manual operation.
(F) Condition of the oil filtering equipment

19 Time of system failure4.
20 Time when system has been made operational.
21 Reasons for failure.
4
The condition of the oil filtering equipment covers also the alarm and automatic stopping devices, if
applicable.
(G) Accidental or other exceptional discharges of oil

22 Time of occurrence
23 Place or position of ship at time of occurrence.
24 Approximate quantity and type of oil.
25 Circumstances of discharge or escape, the reasons therefore and general remarks
(H) Bunkering of fuel or bulk lubricating oil

26 Bunkering:
.1 Place of bunkering.
.2 Time of bunkering.
.3 Type and quantity of fuel oil and identity of tank(s) (state quantity added, in tonnes
and total content of tank(s)).
.4 Type and quantity of lubricating oil and identity of tank(s) (state quantity added, in
tonnes and total content of tank(s)).
(I) Additional operational procedures and general remarks
Page 3 of 16
EXAMPLES
(C) Collection, transfer and disposal of oil residues (sludge)
11. Collection of oil residues (sludge).

Quantities of oil residues (sludge) retained on board.
The quantity should be recorded weekly1: (this means that the quantity must be recorded
once a week even if the voyage lasts more than one week)
.1 identity of tank(s) …………………………………………
.2 capacity of tank(s) ........…......................................................... m3
.3 total quantity of retention ...................................................…... m3
.4 quantity of residue collected by manual operation.....................m3
(Operator initiated manual collections where oil residue (sludge) is transferred
into the oil residue (sludge) holding tank(s).)
1
Only those tanks listed in item 3.1 of Forms A and B of the Supplement to the IOPP Certificate used for oil
residues (sludge).
Example 1
Weekly inventory of oil residues (sludge) tanks

(tanks listed under item 3.1 in the Supplement to the IOPPC)
Item
Date Code Record of operations / signature of officer in charge
no.
dd-MONTH-yyyy C 11.1 (Name of sec 3.1 Tank & Designation)
11.2 xx m3
11.3 xx m3
Sign / Name / Rank / dd-MONTH-yyyy C/E sign
11.2 xx m3
11.3 xx m3
Note: A separate C 11.1, 11.2, 11.3 entry following the previous entry (exactly as shown above) is required for each
tank listed under section 3.1 in the Supplement to the IOPPC.
Example 2
Recording of oil residue (sludge) collected by manual operation in oil residue (sludge) tank (tank listed
under item 3.1 in the Supplement to the IOPPC)
Item
no.
11.2 xx m3 (Capacity of sec 3.1 Tank)
11.3 xx m3 (Total quantity retained after collection)
11.4 xx m3 collected from (Identification of source)
Note: 1) Code C 11.1, 11.2, 11.3, 11.4 is not required to be done weekly but is to be done chronologically, i.e. as and
when operator initiated manual collection is done where oil residue (sludge) is transferred into the oil residue
(sludge) holding tank(s). This is to maintain a record of various oil residue (sludge) collections in order to
ensure transparency.
2) Name of sec 3.1 Tank & Designation means as follows: Some ships have tank numbers for each tank and also
a name. The name as mentioned in sec. 3.1 or 3.3 of the tank should be written exactly as it is given in the
supplement to the IOPP certificate.
Page 4 of 16
Explanation: Examples of operator initiated manual collection where oil residue (sludge) is transferred into
the oil residue sludge) tank(s) could be (but not limited to):
Collections of oil residue (sludge) from fuel oil drain tanks.
Collection of oil residue (sludge) by draining engine sump tanks.
Adding fuel oil to an oil residue (sludge) tank (all content of a sludge tank is considered sludge).
Collection of sludge from bilge water holding tanks – in this case a disposal entry for bilge water is
also needed under D 13, 14, 15.3.
An exhaustive list of operations could be as below:
Collection/Transfer of waste oil to oil residue (sludge) holding tanks for subsequent disposal
(Main engine sump oil, Aux. engine sump oil, steering gear hydraulic oil, Stern tube oil, etc)
Collection/Transfer of residues collected during cleaning of Bilge Holding Tank to oil residue
(sludge) holding tanks.
Collection/Transfer of residues collected during cleaning Fuel Oil Settling and Service tanks or
other lubricating oil tanks to oil residue (sludge) holding tanks.
Collection/Transfer of Oil residues collected due to accidental spill / leakage in engine room to oil
residue (sludge) holding tanks
Collection/Transfer of OWS oil residues manually drained after cleaning to oil residue (sludge)
holding tanks
Collection/Transfer of residues in F.O./L.O./sludge tanks leftover before and after cleaning to oil
residue (sludge) holding tanks.
Collection/Transfer of water containing oil residue from E/R bilge wells during/after cleaning to oil
residue (sludge) holding tanks.
Collection of oil drained manually from Bilge Primary Tank to oil residue (sludge) holding tanks.
Collection of used oil from the Galley to oil residue (sludge) holding tanks.
Note: Manual transfers without a pump of small quantity, of E/R leakage oil, say about 5-10 liters per day, is not
required to be entered in the ORB.
12. Methods of transfer or disposal of oil residues (sludge).

State quantity of oil residues transferred or disposed of, the tank(s) emptied and the
quantity of contents retained in m3:
.1 to reception facilities (identify port)2,
.2 to another (other) tank(s) (indicate tank(s) and the total content of tank(s))
.3 incinerated (indicate total time of operation);
.4 other method (state which).
2
The ship’s master should obtain from the operator of the reception facilities, which includes barges and tank
trucks, a receipt or certificate detailing the quantity of tank washings, dirty ballast, residues or oily mixtures
transferred, together with the time and date of the transfer. This receipt or certificate, if attached to the Oil Record
Book Part I, may aid the master of the ship in proving that the ship was not involved in an alleged pollution
incident. The receipt or certificate should be kept together with the Oil Record Book Part I.
Note: Capacity of sludge tanks are not required to be recorded for C.12.1 to C 12.4 entries.
Example 3
Disposal of oil residue (sludge) via shore connection

Item
no.
dd-MONTH-yyyy C 12.1 xx m3 sludge from (Name of sec 3.1 Tank & Designation), xx m3 retained,
to “identity or name of sludge receiver, i.e. barge, tank truck or shore
facility” during port stay (Name of Port)
Page 5 of 16
Note: Ships' masters should obtain from the operator of the reception facilities, which includes barges and tank trucks,
a receipt or certificate detailing the quantity of oil residue (sludge) transferred, together with the time and date of
the transfer. This receipt or certificate, if attached to the Oil Record Book Part I, may aid the master of the ship
in proving that his ship was not involved in an alleged pollution incident. The receipt or certificate should be
kept together with the Oil Record Book Part I.
Example 4
Draining of water (disposal) from an oil residue (sludge) tank

listed under item 3.1 in the Supplement to the IOPPC, to a bilge water holding tank
listed under item 3.3 in the Supplement to the IOPPC
Item
no.
xx m3 water drained from (Name of sec 3.1 Tank & Designation), xx m3
dd-MONTH-yyyy C 12.2
retained,
to (Name of sec 3.3 Tank & Designation), retained in tank xx m3
Note: For the above operation, collections of bilge water i.e. rise in Bilge tank need not be accounted for, so only one
entry is required.
Example 5
Transfer from one oil residue (sludge) tank to another oil residue (sludge) tank,
both listed under item 3.1 in the Supplement to the IOPPC
Item
no.
xx m3 sludge transferred from (Name of sec 3.1 Tank & Designation), xx
m3 retained,
to (Name of sec 3.1 Tank & Designation), retained in tank xx m3
Example 6
Incineration of oil residue (sludge) in Incinerator

Item
no.
Burned in Incinerator for xx hours
Note: Effective 1 January 2011, amended item 3.2.1 in supplement to IOPPC refers to incinerator maximum capacity
in terms of kW or kcal/h and not l/h or kg/h as earlier; since the quantity incinerated depends on the Calorific
Value of the substance incinerated which will vary, depending on the composition of oil residue (sludge).
However, capacity in terms of l/h or kg/h will be given in the type approval certificate and/or instruction
manual of the incinerator which is to be used for guidance.
Example 7
Burning of oil residue (sludge) in Boiler

Item
no.
Burned in Boiler for xx hours
Page 6 of 16
Example 8
Evaporation of water (disposal) from an oil residue (sludge) tank

Item
no.
xx m3 water evaporated from (Name of sec 3.1 Tank & Designation), xx
m3 retained
Example 9
Regeneration of fuel oil from oil residue (sludge)

Item
no.
xx m sludge disposed by regeneration of xx m3 fuel in (Fuel Tank &
3
Designation) and xx m3 of water in (Name of sec 3.3 Tank & Designation)
Note: The above entry for regeneration of fuel oil is only permitted if mentioned as an approved means of disposal
under section 3.2.3 in the IOPPC Supplement.
Note: 1. In case of an emergency, if it becomes necessary to transfer oil residue (sludge) from an IOPPC
tank to a non-IOPPC tank; this must be discussed with the Superintendent, and the operation
should be recorded in the ORB under code C 12.4.
2. When the Fuel Oil drain tank is included in section 3.1 of IOPPC supplement, then the following
transfer options may be available depending on the existing approved pipeline arrangement:
a. Connection only to sludge pump - entry to be made under Code C 12.2.
b. Connection to both F.O. transfer pump and sludge pump - when using the sludge pump,
entry to be made under Code C 12.2 and when using the F.O transfer pump, entry to be made
using Code C 12.4.
(D) Non-automatic starting of discharge overboard, transfer or disposal otherwise of

bilge water which has accumulated in machinery spaces
13 Quantity discharged, transferred or disposed of, in m3. 3

14 Time of discharge, transfer or disposal (start and stop).
15 Method of discharge, transfer or disposal:
.1 through 15 ppm equipment (state position at start and end);
.2 to reception facilities (identify port) 2,
.3 to slop tank or holding tank or other tank(s) (indicate tank(s); state
quantity retained in tank(s), in m3).
3
In case of discharge or disposal of bilge water from holding tank(s), state identity and capacity of holding
tank(s) and quantity retained in holding tank.
Page 7 of 16
Example 10
Pumping of bilge water overboard from tank

listed in item 3.3 in the Supplement to the IOPPC
Item
no.
xx m3 bilge water from (Name of sec 3.3 Tank & Designation), Capacity
dd-MONTH-yyyy D 13
xx m3, xx m3 retained
14 Start: hh:mm, Stop: hh:mm
15.1 Through 15 ppm equipment overboard
Position start: xx deg xx min N/S, xx deg xx min E/W
Position stop: xx deg xx min N/S, xx deg xx min E/W
Note: 1. For Oil Content Monitors(OCMs) complying with MEPC 107(49), the time recorded in D14 should
correspond with the time as recorded by the OCM.
2. For ships fitted with an alarm printer, the time recorded in the ORB should correspond with the time of
alarm activation in the alarm printer, since it is expected that the 15 ppm alarm will activate sometimes
during the operation.
3. The clock (time indicated) in the OCM is to be set to UTC time once for all and should NOT be changed
every time with the change in the ship’s time.
4. The timing of the alarm printer / ECR alarm monitor should be same as that of the ship’s clock. This should
be verified prior to start of the OWS operation.
5. Considering due efficiency of the system, ensure the total time of operation and quantity disposed off
corresponds with the throughput of the OWS, as stated in Form A / B of the IOPP Certificate supplement.
Example 11
Disposal of bilge water via shore connection

Item
no.
dd-MONTH-yyyy D xx m3 bilge water from (Name of sec 3.3 Tank & Designation), Capacity
13
to “identity or name of sludge receiver, i.e. barge, tank truck or shore
15.2
facility” during port stay (Name of Port)
Note: Ships' masters should obtain from the operator of the reception facilities, which includes barges and tank
trucks, a receipt or certificate detailing the quantity of oily bilge water transferred, together with the time and
date of the transfer. This receipt or certificate, if attached to the Oil Record Book Part I, may aid the master of
the ship in proving that his ship was not involved in an alleged pollution incident. The receipt or certificate
should be kept together with the Oil Record Book Part I.
Example 12
Pumping of bilge water from engine-room bilge wells to a tank

Item
no.
dd-MONTH-yyyy D 13 xx m3 bilge water from engine room bilge wells
15.3 To (Name of sec 3.3 Tank & Designation), retained in tank xx m3
Page 8 of 16
Example 13
Transfer of bilge water between tanks listed in item 3.3 in the Supplement to the IOPPC
(e.g. from Bilge Primary tank to Bilge tank )
Item
no.
xx m3 bilge water from (Name of sec 3.3 Tank & Designation), xx m3
dd-MONTH-yyyy D 13
retained,
14 Start: hh:mm , Stop: hh:mm
15.3 To (Name of sec 3.3 Tank & Designation), retained in tank xx m3
Example 14
Disposal of bilge water from tank listed in item 3.3 in the Supplement to the IOPPC
to oil residue (sludge) tank listed in item 3.1 in the Supplement to the IOPPC (e.g. at the time of Bilge
tank cleaning / transfer of the contents of Bilge Primary tank)
Item
no.
dd-MONTH-yyyy D 13 xx m3 bilge water from (Name of sec 3.3 Tank & Designation), now xx m3
14 Start: hh:mm Stop: hh:mm
Collected in (Name of sec 3.1 Tank & Designation), retained in tank xx
15.3
m3
11.4 xx m3 collected from (Name of sec 3.3 Tank & Designation)
Note: A code C 11.1, 11.2, 11.3, 11.4 entries as shown above is also to be made as this operation is a manual operator
initiated operation.
(E) Automatic starting of discharge overboard, transfer or disposal otherwise of bilge

water which has accumulated in machinery spaces
16 Time and position at which the system has been put into automatic mode of operation for
discharge overboard, through 15 ppm equipment.
17 Time when the system has been put into automatic mode of operation for transfer of bilge
water to holding tank (identify tank).
18 Time when the system has been put into manual operation.
Example 15
Pumping of bilge water overboard via 15 ppm equipment from tank

listed in item 3.3 in the Supplement to the IOPPC or from engine-room bilge wells
Item
no.
Pump start hh:mm at xx deg xx min N/S, xx deg xx min E/W from (Name
dd-MONTH-yyyy E 16
of sec 3.3 Tank & Designation)
18 Stop hh:mm
Page 9 of 16
Example 16
Transfer of bilge water from engine-room bilge wells to a tank

Item
no.
dd-MONTH-yyyy E 17 Transfer start hh:mm to (Name of sec 3.3 Tank & Designation)
18 Stop hh:mm
(F) Condition of the oil filtering equipment
19 Time of system failure4.

20 Time when system has been made operational.
21 Reasons for failure.
4
The condition of the oil filtering equipment covers also the alarm and automatic stopping devices, if applicable.
Example 17
Failure of Oily Filtering Equipment, Oil Content Meter or stopping device

Item
no.
dd-MONTH-yyyy F 19 hh:mm
20 hh:mm (might be unknown – if spare parts has been ordered)
21 (Reason for failure, if known)
Note: 1. The condition of the oil filtering equipment also covers the alarm and automatic stopping devices, if
applicable.
2. A code (I) entry (see example 25) should also be made indicating that the overboard valve was sealed shut
due to non working Oil Filtering Equipment or Oil Content Meter.
3. On the date where the system is functional again, a new entry using code F 19, 20, 21 (see example 18)
should be made where F 19 is the date and time of the initial failure and F 20 is the time the system is
functional again.
Example 18
When proper operation of the Oily Filtering Equipment, Oil Content Meter
or stopping device is restored
Item
no.
dd-MONTH-yyyy F 19 hh:mm (the same as in example 17)
20 hh:mm (the time the system is functional)
21 (Reason for failure, if known)
Note: 1. The condition of the oil filtering equipment also covers the alarm and automatic stopping devices, if
applicable.
2. A code (I) entry (see example 26) should also be made indicating that the overboard valve was unsealed,
since the operation of the Oil Filtering Equipment or Oil Content Meter has been restored.
Page 10 of 16
(G) Accidental or other exceptional discharges of oil
22 Time of occurrence
23 Place or position of ship at time of occurrence.
24 Approximate quantity and type of oil.
25 Circumstances of discharge or escape, the reasons therefore and general remarks
Example 19
Accidental Pollution
Item
no.
dd-MONTH-yyyy G 22 hh:mm
23 Place or Position: xx deg xx min N/S, xx deg xx min E/W
24 Type and Quantity of oil residue (if known)
25 Circumstances of the discharge
Note: 1. If failure of Oil Filtering Equipment or Oil Content Meter related equipment is involved, appropriate Code
(F) entry is to be made in ORB.
2. Relevant sections of the SOPEP (SMPEP) are to be used to combat oil spills at sea.
3. Examples of circumstances of discharge include, but are not limited to:
Oil Content Meter failure.
Fuel tank overflow.
Ruptured bunkering hose/flange.
Fuel tank leakage (due to collision or grounding).
(H) Bunkering of fuel or bulk lubricating oil
26 Bunkering:
.1 Place of bunkering.
.2 Time of bunkering.
.3 Type and quantity of fuel oil and identity of tank(s) (state quantity added, in tonnes
and total content of tank(s)).
.4 Type and quantity of lubricating oil and identity of tank(s) (state quantity added, in
tonnes and total content of tank(s)).
Example 20
Bunkering of Fuel oil

Item
no.
dd-MONTH-yyyy H 26.1 (Name of Port)
26.2 Start: dd-mm-yyyy / hh:mm Stop: dd-mm-yyyy / hh:mm
26.3 xxxx MT of ISO-8217 HFO x.x% S bunkered in tank(s):
aaa MT added to (Tank name & Designation), now containing bbb MT
ccc MT added to (Tank name & Designation), now containing ddd MT
Page 11 of 16
Example 21
Bunkering of Bulk Lubricating oil

Item
no.
dd-MONTH-yyyy H 26.1 (Name of Port)
26.2 Start: dd-mm-yyyy / hh:mm Stop: dd-mm-yyyy / hh:mm
26.4 xx MT (Type of Oil) bunkered in tank(s):
xx MT added to (Tank Name & Designation), now containing xx MT
Note: 1. Separate entries required for each grade of fuel oils and lubricating oils respectively.
2. This entry is not required if lubricating oils are delivered onboard in packaged form (55 gallon drum, etc.).
(I) Additional operational procedures and general remarks
Example 22
Entry pertaining to an earlier missed operational entry

Item
no.
dd-MONTH-yyyy
I - Entry pertaining to an earlier missed operational entry
(1)
dd-MONTH-yyyy xx m3 sludge transferred from (Name of sec 3.1 Tank & Designation),
C 12.2
(2) xx m3 retained
to (Name of sec 3.1 Tank & Designation), retained in tank(s) xx m3
Signed (1)
Signed(2)
Note: 1. Date (1) to be the date of the original operation.
2. Date (2) to be the current date i.e. the date the entry is made.
3. Signed (1) Signature of Officer making ‘I’ entry.
4. Signed (2) Signature of Officer making missed entry.
Example 23
De-bunkering of Fuel oil

Item
no.
dd-MONTH-yyyy I xxxx MT of ISO-8217 HFO x.x% S de-bunkered from tanks:
xxxx MT removed from (Tank Name & Designation), now containing xxx
MT
De-bunkered to "identity or name of receiver i.e. barge, tank truck or
shore facility" in "Name of Port"
Start: dd-mm-yyyy / hh:mm Stop: dd-mm-yyyy / hh:mm
Note: Include receipt & certificate from receiver for amount & type of fuel oil de-bunkered.
Page 12 of 16
Example 24
Declaration of quantities retained in bilge water holding tanks

ref. MEPC.1/Circ.640 – record weekly
Item
no.
Weekly Inventory of Bilge Water Tank(s) (Name of sec 3.3 Tank &
dd-MONTH-yyyy I
Designation)
capacity xx m3, xx m3 retained
Note: 1. As per AESM policy, this entry must be made weekly for tank(s) listed under section 3.3 of IOPPC
supplement, e.g. bilge holding tank, bilge primary tank, etc. (as applicable).
2. This entry should be made every week directly after the weekly record of items under Code C 11.1, 11.2,
11.3 for oil residue (sludge) tank(s).
Example 25
Sealing of MARPOL Annex I related valve and/or equipment

Item
no.
Overboard valve (valve number) from 15 ppm bilge water separator unit
dd-MONTH-yyyy I
sealed
Seal no. xxxxxxx
Example 26
Breaking of seal on MARPOL Annex I related valve and/or equipment

Item
no.
Overboard valve (valve number) from 15 ppm bilge water separator unit
dd-MONTH-yyyy I
unsealed
for normal operation of 15 ppm unit
Seal no. xxxxxxx
General Guidance – Additional Recordings under Code (I)
Example 27
Testing of 15 ppm alarm and operation of automatic stopping device,

i.e. 3-way valve or bilge pump auto stop of Oily Water Separator unit (as applicable)
Item
no.
15 ppm alarm and operation of 3-way valve / bilge pump auto stop of
dd-MONTH-yyyy I
OWS unit tested and found satisfactory
Note: Automatic stopping device by way of auto stop of bilge pump will be applicable on those OWS units where a 3-
way valve arrangement is not fitted.
Page 13 of 16
Example 28
Testing of ‘zero’ check of 15 ppm setting of Oil Content Meter unit

Item
no.
dd-MONTH-yyyy I ‘Zero’ check of 15 ppm setting of OCM unit done and found satisfactory
Example 29
15 ppm ‘function test’ of Oil Content Meter unit using testing fluid
Item
no.
15 ppm ‘function test’ of OCM unit done using testing fluid and found
dd-MONTH-yyyy I
satisfactory
Example 30
Maintenance of Oily Water Separator unit

Item
no.
dd-MONTH-yyyy I Opened and inspected OWS unit, filters cleaned / renewed
After maintenance checked operation of OWS unit and OCM unit and
found satisfactory
Example 31
Calibration of Oil Content Meter unit by Maker’s representative

Item
no.
15 ppm unit of Oil Content Monitor calibrated by (Name of Maker’s
dd-MONTH-yyyy I
representative) in (Name of Port)
Example 32
Complete renewal of Oil Content Meter unit

Item
no.
15 ppm unit of Oil Content Monitor renewed by (Ship staff from spare
dd-MONTH-yyyy I unit available on board) / (Name of Maker’s representative) in (Name of
Port)
Page 14 of 16
Example 33
Testing of 15 ppm alarm unit of Oil Content Meter and Oily Water Separator unit operation
by PSCO / Internal Auditor / Superintendent (as applicable)
Item
no.
15 ppm alarm unit of OCM and OWS unit operation checked by PSCO /
dd-MONTH-yyyy I
Internal Auditor / Superintendent at (Name of Port) and found satisfactory
BILGE PRIMARY TANK OPERATIONS

Note: Tank nomenclature should be recorded as per the format noted within the IOPPC Supplement.
Example 34
Pumping (Transfer) of bilges (large quantity) from engine room bilges to Bilge Primary tank and
from Bilge Primary tank 3rd chamber continuously flowing into Bilge tank during transfer.
Item
no.
To Bilge tank via Bilge Primary tank, retained in Bilge tank xx m3 and
15.3
retained in Bilge Primary tank xx m3
Signature /Name/Rank/ dd-MONTH-yyyy C/E sign
Example 35
Transfer of bilges (less quantity) to Bilge Primary tank, allowing it to settle in Bilge Primary tank and
then to be drained to Bilge tank after a few hours or next day.
Item
no.
15.3 To Bilge Primary tank, retained in tank xx m3
Signature /Name/Rank/dd-MONTH-yyyy C/E sign
Example 36
Manual draining of bilge water from Bilge Primary tank to Bilge tank (when done)
Item
no.
dd-MONTH-yyyy D 13 xx m3 bilge water from Bilge Primary tank, xx m3 retained
15.3 To Bilge tank , xx m3 retained
Signature /Name/Rank/dd-MONTH-yyyy C/E sign
Page 15 of 16
Example 37
Collection of oil drained manually from Bilge Primary Tank to Bilge Separated Oil Tank (when done)
Item
no.
dd-MONTH-yyyy C 11.1 Bilge Separated Oil Tank (exactly as stated in 3.1 of IOPPC supplement)
11.2 xx m3 (capacity of BSOT)
11.3 xx m3 (quantity remaining in BSOT after draining)
11.4 xx m3 collected from Bilge Primary tank
Note: Additionally an entry under D 13, 14, 15.3 should be made as it is similar to collection of sludge from bilge
water holding tanks.
Example 38
Transfer of bilge water to the Bilge Primary tank and this water being evaporated by heating from this
tank
Item
no.
dd-MONTH-yyyy I xx m3 bilge water evaporated from Bilge Primary tank, xx m3 retained
Following examples (T1 & T2) are only applicable for Tankers with slop tanks:
Example T1
Transfer of sludge from engine-room oil residue (sludge) tank to deck/cargo slop tank
Item
no.
dd-MONTH-yyyy C 12.4 xx m sludge from (Name of sec 3.1 Tank & Designation), xx m3 retained,
3
Transferred to Deck Slop Tank [Designation]

Note: 1. Requires this method listed in the IOPP Supplement under item 3.2.3 (from 1 January 2011).
2. Requires an entry in the Oil Record Book – Part II using code (J).
3. If sludge is transferred from multiple tanks in engine-room a separate entry must be made in ORB Parts I &
II for each transfer
Example T2
Transfer of bilge water from tank listed in item 3.3 in the Supplement to the IOPPC
to deck/cargo slop tank
Item
no.
xx m3 bilge water from (Name of sec 3.3 Tank & Designation), Capacity
dd-MONTH-yyyy D 13
15.3 Transferred to Deck Slop Tank (Designation)
Note: 1. Requires this method listed in the IOPP Supplement under item 3.2.3 (from 1 January 2011).
2. Requires an entry in the Oil Record Book – Part II using code (J).
3. If bilge water is transferred from multiple tanks in engine-room a separate entry must be made in ORB Parts
I & II for each transfer
Page 16 of 16
INTRODUCTION
The following pages of this section show a comprehensive list of items of cargo and ballast
operations which are, when appropriate, to be recorded in the Oil Record Book Part II in
accordance with regulation 36 of Annex I of the International Convention for the Prevention
of Pollution from Ships, 1973, as modified by the Protocol of 1978 relating thereto
(MARPOL 73/78). The items have been grouped into operational sections, each of which is
denoted by a code letter.
When making entries in the Oil Record Book Part II, the date, operational code and item
number shall be inserted in the appropriate columns and the required particulars shall be
recorded chronologically in the blank spaces.
Each completed operation shall be signed for and dated by the officer or officers in charge.
Each completed page shall be countersigned by the master of the ship.
In respect of the oil tankers engaged in specific trades in accordance with regulation 2.5
Annex I of MARPOL 73/78, appropriate entry in the Oil Record Book Part II shall be
endorsed by the competent port State authority.*
The Oil Record Book Part II contains many references to oil quantity. The limited accuracy
of tank measurement devices, temperature variations and cling age will affect the accuracy of
these readings. The entries in the Oil Record Book Part II should be considered accordingly.
In the event of accidental or other exceptional discharge of oil, a statement shall be made in
the Oil Record Book Part II of the circumstances of, and the reasons for, the discharge.
Any failure of the oil discharge monitoring and control system shall be noted in the Oil
Record Book Part II.
The Oil Record Book Part II shall be kept in such a place as to be readily available for
inspection at all reasonable times and, except in the case of unmanned ships under tow, shall
be kept on board the ship. It shall be preserved for a period of three years after the last entry
has been made.
The competent authority of the Government of a Party to the Convention may inspect the Oil
Record Book Part II on board the ship to which this Annex applies while the ship is in its port
or offshore terminals and may make a copy of any entry in that book and may require the
master of the ship to certify that the copy is a true copy of such entry. Any copy so made
which has been certified by the master of the ship as a true copy of an entry in the Oil Record
Book Part II shall be made admissible in any juridicial proceedings as evidence of the facts
stated in the entry. The inspection of an Oil record Book Part II and taking of a certified copy
by the competent authority under this paragraph shall be performed as expeditiously as
possible without causing the ship to be unduly delayed.
Page 1 of 14
Regulation 2.5 (Annex 1)
Subject to the provisions of paragraph 6 of this regulation, regulations 18.6 to 18.8 of this
Annex shall not apply to an oil tanker delivered on or before 1 June 1982, as defined in
regulation 1.28.3, solely engaged in specific trades between:
1. ports or terminals within a State Party to the present Convention: or

2. ports or terminals of State Parties to the present Convention, where:
.2.1 the voyage is the entirely within a Special Area: or
.2.2 the voyage is entirely within other limits designated by the Organization.
IMPORTANT NOTE:
OIL DISCHARGE MONITORING AND CONTROL SYSTEM
The printouts of ODMCS should be checked regularly during each

operation to ensure that all parameters are being recorded correctly.
(ODMCS printouts should be retained on board for a minimum of 3 years.)
Page 2 of 14
OIL RECORD BOOK PART II
LIST OF ITEMS TO BE RECORDED
(A) Loading of oil cargo
1. Place of loading.
2. Type of oil loaded and identity of tank(s).
3. Total quantity of oil loaded (state quantity added, in cubic metres at 15o C and
the total content of tank(s), in cubic metres).
Loading oil cargo (all cargo tanks)

Date Code Item Record of operations / signature of officer in charge
23.09.09 A 1 Ras Tanura, Berth No. 10, Saudi Arabia
2 Arabian Light / All cargo tanks
3 Loaded / 103,350 m3 GSV
Loading oil cargo (partial cargo tanks)

23.09.09 A 1 Ras Tanura, Berth No. 10, Saudi Arabia
2 Arabian Light / 1 P/S, 2 P/S, 4 P/S & Slop tks. P/S
Quantity Loaded / 96,350 m3 GSV Total Quantity / 156,652 m3
3
GSV
Loading oil cargo (Multiple Grades)

Berth No.10, Yeosu, Low Sulphur Diesel oil, Superior Kerosene
23.09.09 A 1
Oil
Low Sulphur Diesel Oil/ 1 P/S, 3 P/S, 5 P/S & Slop(P)
2
Superior Kerosene Oil/ 2 P/S, 4 P/S, 6 P/S and Slop(S)
Quantity Loaded / Low Sulphur Diesel Oil: 24000 m3 GSV,
3 Superior Kerosene Oil: 26000 m3 GSV, Total Quantity / 50,000
m3 GSV
(B) Internal transfer of oil cargo during voyage
4. Identity of tank(s):
.1 from:
.2 to: (state quantity transferred and total quantity of tank(s), in cubic metres).
5. Was (were) the tank(s) in 4.1 emptied? (If not, state quantity retained, in cubic
metres.)
Internal transfer of oil cargo during voyage when tank(s) emptied

16.08.09 B 4.1 From Slop tk. P (Quantity:1356 m3)
4.2 6 Port C.O.T, Quantity transferred:1356 m3, Total Quantity in
Page 3 of 14
6 Port:2156 m3
5 Yes
Internal transfer of oil cargo during voyage when tank(s) partially emptied
14.04.09 B 4.1 From Slop tk. S (Quantity:914.4 m3)
1 starboard C.O.T, Quantity transferred:586.0 m3, Total Quantity:
4.2
7315.6 M3
5 No / Ret. 328.4 m3
(C) Unloading of oil cargo
6. Place of unloading.
7. Identity of tank(s) unloaded.
8. Was (were) the tank(s) emptied? (If not, state quantity retained, in cubic metres.)
Unloading of oil cargo (all cargo tanks)

18.04.10 C 6 Mina Saeed, Berth 6, Qatar
7 1 P/S, 2 P/S, 3 P/S, 4 P/S, 5 P/S, 6 P/S & Slop tks. P/S
8 Yes
Unloading of oil cargo (partial cargo tanks)

18.04.10 C 6 Vopak terminal, Fujairah.
7 1 P/S, 2 P/S, 3 P/S, 4 P/S, 5 P/S, 6 P/S & Slop tks. P/S
8 No / 2 P 6524.6 m3 GSV, 2 S 6465.5 m3 GSV, 4 P 7156.3 m3
GSV, 4 S 7315.5 m3 GSV
(D) Crude oil washing (COW tankers only)

(To be completed for each tank being crude oil washed)
9. Port where crude oil washing was carried out or ship's position if carried out
between two discharge ports.
10. Identity of tank(s) washed.1
11. Number of machines in use.
12. Time of start of washing.
13. Washing pattern employed.2

1
When an individual tank has more machines than can be operated simultaneously, as
described in the Operations and Equipment Manual, then the section being crude oil
washed should be identified, e.g. No.2 centre, forward section.
Page 4 of 14
2
In accordance with the Operations and Equipment Manual, enter whether single-stage
or multi-stage method of washing is employed. If multi-stage method is used, give the
vertical arc covered by the machines and the number of times that arc is covered for
that particular stage of the program.
14. Washing line pressure.
15. Time washing was completed or stopped.
16. State method of establishing that tank(s) was (were) dry.
17. Remarks.3
3
If the programmes given in the Operations and Equipment Manual are not followed,
then the reasons must be given under Remarks.
COW – Operations done between 0000 – 2400 hrs

16.04.09 D 9 TEPPCO Seaway – Freeport, Texas
10 1 P-S / 3 P-S / 5 P-S
11 2/2/2
12 0815 / 1200 / 1600 (LT)
13 Multi-stage, bottom wash, 40o , 0o, 40o, 0o
14 9.5 bar
15 1200 / 1545 / 1945 (LT)
16 MMC gauge.
17 None
COW – Operations done beyond 2400 hrs

16.04.09 D 9 TEPPCO Seaway – Freeport, Texas
10 2 P-S / 4 P-S / 6 P-S
11 2/2/2
12 1415 / 2000 / 2230 (LT)
13 Single-stage, full wash pattern, 0o, 140o , 0o, 40o, 0o, 40°, 0o
14 9.5 bar
15 1815 / 2400 (LT) / 17.04.09 – 0230 (LT)
16 MMC gauge, suction loss
17 Operation extended beyond 2400 hrs.
Note: Time to be mentioned in LT or UTC
(E) Ballasting of cargo tanks

18. Position of ship at start and end of ballasting.
19. Ballasting process:

.1 identity of tank(s) ballasted;
.2 time of start and end; and
Page 5 of 14
.3 quantity of ballast received. Indicate total quantity of ballast for each tank
involved in operation, in cubic metres.
Ballasting of cargo tanks

10.05.10 E 18 Start 15o 06’ N, 23o 24’W / End 16o 23’ N, 21o 34’W
19.1 4 P-S
19.2 0815 to 1930 (LT)
19.3 Total Quantity: 13641.3 m3, 4 P - 5846.0 m3, 4 S – 6795.3 m3
(F) Ballasting of dedicated clean ballast tanks (CBT tankers only)

20. Identity of tank(s) ballasted.
21. Position of ship when water intended for flushing, or port ballast was taken to
dedicated clean ballast tank(s).
22. Position of ship when pump(s) and lines were flushed to slop tank.
23. Quantity of the oily water which, after line flushing, is transferred to the slop
tank(s) or cargo tank(s) in which slop is preliminarily stored (identify tank(s)).
State total quantity, in cubic metres.
24. Position of ship when additional ballast water was taken to dedicated clean
ballast tank(s).
25. Time and position of ship when valves separating the dedicated clean ballast
tanks from cargo and stripping lines were closed.
26. Quantity of clean ballast taken on board, in cubic metres.
Ballasting of dedicated clean ballast tanks (CBT tankers only)

10.04.09 F 20 3 P-S
21 36o 15’ N, 34o 45’W
22 38o 25’ N, 32o 10’W
23 Quantity transferred: 356 m3 to Slop tk. Starboard / Total
Quantity:1546 m3
24 Lat 38o 25’ N, Long 31o 43’W
25 1800 LT / Lat 38o 45’ N, Long 30o 23’W
26 7652 m3
(G) Cleaning of cargo tanks
Page 6 of 14
27. Identity of tank(s) cleaned.
28. Port or ship's position.
29. Duration of cleaning.
30. Method of cleaning. 4
31. Tank washings transferred to:

.1 reception facilities (state port and quantity, in cubic metres); and
.2 slop tank(s) or cargo tank(s) designated as sloptank(s) (identify tank(s); state
quantity transferred and total quantity, in cubic metres).
Cleaning of cargo tanks

14.06.10 G 27 1 P/S, 2 P/S, 3 P/S, 4 P/S, 5 P/S, 6P/S, SLOP (S)
28 Start 15o 06’ N, 23o 24’W / Stop 18o 23’ N, 21o 34’W
29 0015 to 2315 (LT)
30 Fixed machine water washing 50o C
31.2 315.5 m3 to Slop tk. P / Total qty. 679.3 m3
Cleaning of cargo tanks (multiple tanks to reception facility)

10.06.09 G 27 2 P-S / 4 P-S / 6 P-S
28 Bantangas, Philippines
29 0330-0515 / 0615-0930 / 1000- 1345 (LT)
30 Fixed machine water washing 55o C
31.1 Bantangas / 1279.3 m3
(H) Discharge of dirty ballast

32. Identity of tank(s).
33. Time and position of ship at start of discharge into the sea.
34. Time and position of ship on completion of discharge into the sea.
35. Quantity discharged into the sea, in cubic metres.
36. Ship's speed(s) during discharge.
37. Was the discharge monitoring and control system in operation during the
discharge?
38. Was a regular check kept on the effluent and the surface of the water in the
locality of the discharge?
Page 7 of 14
39. Quantity of oily water transferred to slop tank(s) (identify slop tank(s). State total
quantity, in cubic metres.
40. Discharged to shore reception facilities (identify port and quantity involved, in
cubic metres). 5
4
Hand-hosing, machine washing and/or chemical cleaning. Where chemically cleaned,
the chemical concerned and amount used should be stated.
5
Ships' masters should obtain from the operator of the reception facilities, which
include barges and tank trucks, a receipt or certificate detailing the quantity or tank
washings, dirty ballast, residues or oily mixtures transferred together with the time and
date or the transfer. This receipt or certificate, if attached to the Oil Record Book Part
II, may aid the master of the ship in proving that his ship was not involved in an alleged
pollution incident. The receipt or the certificate should be kept together with the Oil
Record Book.
Discharge of dirty ballast (at sea)

10.05.09 H 32 4 P-S
33 1435 LT (0635 UTC) / 25o 15’ N, 65o 01’W
34 1515 LT (0915 UTC) / 26o 06’ N, 65o 03’W
35 13265.5 m3
36 14 kts
37 Yes
38 Yes
39 121.6 m3 to Slop tk. P / Total qty. 245.2 m3
40 Not applicable
Discharge of dirty ballast (to reception facility)

10.05.09 H 32 3P-S
37 Yes
38 Yes
40 Berth No. 6, Ras Tanura, S. Arabia / 13825.2 m3
Note: Time to be mentioned in LT and UTC
(I) Discharge of water from slop tanks into the sea
41. Identity of slop tanks.
42. Time of settling from last entry of residues, or
43. Time of settling from last discharge.
44. Time and position of ship at start of discharge.
45. Ullage of total contents at start of discharge.
Page 8 of 14
46. Ullage of oil/water interface at start of discharge.
47. Bulk quantity discharged, in cubic metres and rate of discharge, in m3/hour.
48. Final quantity discharged, in cubic metres and rate of discharge, in m3/hour.
49. Time and position of ship on completion of discharge.
50. Was the discharge monitoring and control system in operation during the
discharge?
51. Ullage of oil/ water interface on completion of discharge, in metres.
52. Ship's speed(s) during discharge.
53. Was regular check kept on the effluent and the surface of water in the locality of
the discharge?
54. Confirm that all applicable valves in the ship's piping system have been closed on
completion of discharge from the slop tanks.
Discharge of water from slop tanks into the sea

10.06.09 I 41 Slop tk. S
42 24 hrs
43 N/A
44 1230 LT (0430 UTC) / 37o 11’ N, 12o 25’W
45 19.6 m
46 20.2 m
47 617.6 m3 / 165 m3/hr
48 652.3 m3 / 140 m3/hr
49 1710 LT (0910 UTC) / 36o 01’ N, 12o 00’W
50 Yes
51 22.2 m
52 14.2 kts
53 Yes
54 All applicable valves closed
Note: Time to be mentioned in LT and UTC
(J) Disposal of residues and oily mixtures not otherwise dealt with
55. Identity of tanks.
56. Quantity disposed of from each tank. (State the quantity retained, in cubic
metres.)
Page 9 of 14
57. Method of transfer or disposal:
.1 Disposal to reception facilities (identify port and quantity involved);5
.2 mixed with cargo (state quantity);
.3 transferred to or from (an)other tank(s) including transfer from machinery
space oil residue (sludge) and oily bilge water tanks (identify tank(s); state
quantity transferred and total quantity in tank(s), in cubic metres); and
.4 other method (state which); state quantity disposed of, in cubic metres.
5
Record Book.
Disposal of residues and oily mixtures (slops) to reception Facility
28.04.09 J 55 Slop tk. P
56 Quantity transferred: 226 m3 / Quantity retained :Nil
57.1 To barge M.T. High Point @ Fujairah anchorage / Quantity
transferred:226 m3
Transferring oily residues (sludge) from machinery spaces (SBOT) to slop tk.
28.04.09 J 55 SBOT
56 12.0 m3 / ret. 2.30 m3
57.3 To Slop tk. (P) / Total Quantity:826.5 m3
Transferring Oily residues and Oily mixture from SLOP tank to Residue Tank
28.04.09 J 55 Slop (P)
56 Quantity Transferred 80 m3, Retained: Nil.
57.3 To Residue tank/ Quantity transferred 80 m3, Final quantity
residue tank: 95 m3.
(K) Discharge of clean ballast contained in cargo tanks
58. Position of ship at start of clean ballast.
59. Identity of tank(s) discharged.
60. Was (were) the tank(s) empty on completion?
61. Position of ship on completion if different from 58.
62. Was a regular check kept on the effluent and the surface of the water in the
locality of the discharge?
Discharging clean ballast contained in cargo tanks
10.06.10 K 58 03o 22’ N, 002o 15’W
59 2 P-S
60 Yes
Page 10 of 14
61 04o 11’ N, 001o 02’W
62 Yes
(L) Discharge of ballast from dedicated clean ballast tanks (CBT tankers only)
63. Identity of tank(s) discharged.
64. Time and position of ship at start of discharge of clean ballast into the sea.
65. Time and position of ship on completion of discharge into the sea.
66. Quantity discharged, in cubic metres:

.1 into the sea; or
.2 to reception facility (identify port).5
67. Was there any indication of oil contamination of the ballast water before or
during discharge into the sea?
68. Was the discharge monitored by an oil content meter?

69. Time and position of ship when valves separating dedicated clean ballast tanks
from the cargo and stripping lines were closed on completion of deballasting.
5
Record Book.
Discharge of ballast (at sea) from dedicated clean ballast tanks (CBT tankers only)
06.06.10 L 63 4 P-S
64 0930 LT / 24o 16’ N, 066o 05’W
65 1630 LT / 26o 15’ N, 067o 09’W
66.1 11997 m3
67 No
68 Yes
69 1700 / 26o 17’ N, 067o 09.5’W
Discharge of ballast (to reception facilities) from dedicated clean ballast tanks (CBT tankers only)
06.06.10 L 63 3 P-S
64 0630 LT (0030 UTC)/ Berth no. 5, Ras Tanura, S. Arabia
65 1200 hrs / Berth no. 5, Ras Tanura, S. Arabia
66.2 10225 m3
67 N/A
68 N/A
69 1345 LT (0745UTC) / Berth no. 5, Ras Tanura, S. Arabia
Page 11 of 14
(M) Condition of oil discharge monitoring and control system
70. Time of system failure.
71. Time when system has been made operational.
72. Reasons for failure.
Condition of oil discharge monitoring and control system

15.03.09 M 70 0745 LT
71 -
72 Failure of Log speed input to Oil discharge monitoring and control
system.
Note: In the event of failure of the oil discharge monitoring and control system a
manually operated alternative method may be used, but the defective unit shall be made
operable as soon as possible. (Refer MARPOL 1, regulation 31). Subject to allowance by
the port state authority, a tanker with defective oil discharge monitoring and control
system may undertake one ballast voyage before proceeding to a repair port.
An entry shall be made under Code M, once the unit has been repaired.
Condition of oil discharge monitoring and control system

15.03.09 M 70 0745 LT
20.03.09 71 1030 LT
72 Failure of Log speed input to Oil discharge monitoring and control
system.
(N) Accidental or other exceptional discharges of oil
73. Time of occurrence.
74. Port or ship's position at time of occurrence.
75. Approximate quantity, in cubic metres, and type of oil.
76. Circumstances of discharge or escape, the reasons therefore and general remarks.
Accidental or other exceptional discharges of oil

26.08.10 N 73 0825 LT
74 Port Said
75 2m 3 , Gas Oil
76 6 Port Tank Overflow. See attached report for details of the
incident.
Page 12 of 14
(O) Additional operational procedures and general remarks
After cleaning/checking ODME

12.08.11 O Cleaned & checked calibration of ODME
Whenever oily water is transferred to slops after cleaning main deck

10.04.10 O 2.8 m3 Oily water transferred to Port Slop tank after cleaning Main
Deck area.
After cleaning cargo manifold containment areas and transferring to slops

3
12.08.11 O 1.2 m oily mixtures transferred to Port Slop tk. after cleaning &
rinsing P/S cargo manifold containment areas.
After transferring oily residue from drip pans to slops

05.02.11 O 75 ltrs. Oily residue from drip pans transferred to Port Slop tk.
Taking Fresh water/ Seawater in Slop tanks for tank cleaning purpose
05.02.11 O 150 m3 of Fresh Water taken in Slop (P) for cargo tank cleaning.
Transfer of pump room bilge water to Slop tanks

05.01.11 O 75 litres water accumulated in pump room (drain from stripping
pump) transferred to Slop (P)
Receiving sludge from another vessel.

04.02.11 O Received 20 m3 of sludge from Fishing Vessel Wang Ho in
position 04 45 N 004 W.
Commenced transfer 0600 LT, Completed Transfer 0800LT.
Slop (Port) Initial Quantity: 15 m3, Slop (Port) :35 m3
Blowing through Marpol line into SLOP tank after completion of discharge.
04.02.11 O Marpol line blown through into SLOP (Port) after discharging
Heated LS.F.O at Berth No.6, Gothenburg, Sweden.
Commenced Blow through 0600 LT, Completed Blow through:
0645LT.
Slop (Port) Initial Quantity: 15 m3, Slop (Port) :18.7 m3
Page 13 of 14
TANKERS ENGAGED IN SPECIFIC TRADES
(P) Loading of ballast water
77. Identity of tank(s) ballasted.
78. Position of ship when ballasted.
79. Total quantity of ballast loaded in cubic metres.
80. Remarks.
Loading of ballast water

15.11.09 P 77 2 P/S, 4 P/S
78 Start: Lat 24o 16’ N, Long 66o 05’W
Stop: Lat 26o 06’ N, Long 65o 16’W
79 2P / 3665.2 m3, 2S / 3568.6 m3, 4P / 6532.4 m3, 4S / 6539.1 m3
80 None
(Q) Re-allocation of ballast water within the ship
81. Reason for re-allocation.
Re-allocation of ballast water

13.04.11 Q 81 500 m3 of Ballast water transferred from 2 Port to 6 Port in order
to increase trim
(R) Ballast water discharge to reception facility
82. Port(s) where ballast water was discharged.
83. Name or designation of reception facility.
84. Total quantity of ballast water discharged in cubic metres.
85. Date, signature and stamp of port authority official.
Ballast water discharge to reception facility

13.04.11 R 82 Tampa, Florida
83 Berth 20
84 19.653.8 m3
85 (Date, signature and stamp of port authority official)
Page 14 of 14
GUIDANCE FOR RECORDING OF OPERATIONS (PART III)
IN THE PANAMA OIL RECORD BOOK AND EMISSIONS,
REVISED EDITION 2013
(Dates should be entered in DD-MONTH-YYYY format, e.g. 16-MAR-2009)
A. OZONE DEPLETING SUBSTANCES (ODS)

To be made in Oil Record Book I (for all ships - including tankers)
1. Entries of the Ozone Depleting Substances shall be recorded in Oil Record Book and Emissions Part III in
terms of mass (kg) of substance, equipment which contain it, vessel’s position and shall be completed
without delay on each occasion, in respect of the following:
1. recharge, full or partial, of equipment containing ozone depleting substances;
2. repair or maintenance of equipment containing ozone depleting substances;
3. discharge of ozone depleting substances to the atmosphere;
3.1 deliberate; and
3.2 non-deliberate;
4. discharge of ozone depleting substances to land-based reception facilities; and
5. supply of ozone depleting substances to the ship.
Entries to be made for recharge (full or partial) of equipment containing ODS (as applicable)
Item
no.
dd-MONTH-yyyy Part III-A 1.1 (Name of equipment) / (full / partial ) recharge /
Position: xx deg xx min N/S, xx deg xx min E/W
1.3.2 x kgs / (ODS name)
Entries to be made for repair or maintenance of equipment containing ODS (as applicable)
Item
no.
dd-MONTH-yyyy Part III-A 1.2 (Name of equipment) maintenance /
Position: xx deg xx min N/S, xx deg xx min E/W
1.3.1 x kgs / (ODS name)
Entries to be made for discharge of ODS to land based reception facilities

Item
no.
dd-MONTH-yyyy Part III-A 1.4 x kgs / (ODS name) / (Name of equipment) /
(Name and place of reception facility)
Entries to be made for supply of ODS to the vessel

Item
no.
dd-MONTH-yyyy Part III-A 1.5 x kgs / (ODS name) / (Place of supply of ODS)
Note: Refrigerants R-134a, R-404a, R-407c, R-410a and R-413a, R-417a, R-507, R-717, R-744 and R-290 have
Zero Ozone Depleting Potential (ODP) and are not considered to be Ozone Depleting Substances. Hence
there is no requirement for making entries when dealing with such gases.
B. SULPHUR OXIDES (SOx)
2. Position of vessel, type of fuel, A.P.I.*, density at 15°C (Kg/cm3), sulphur content, signature of officer in
charge. (if taken more than one fuel, one entry shall be done for each one). (After every bunkering
operation).
* API: American Petroleum Institute: You should get it from FO analysis data.
If not, you should get it:
1) by Petroleum measurement tables or 2) by calculation.
Specific gravity = Density / 0.99997.
API degree = (141.5/Specific gravity) - 131.5
Example:
Density 980kg/m3=0.980g/cm3
Specific gravity = 0.980/0.99997 = 0.980 (approx.)
API degree = (141.5/0.98) - 131.5 = 12.89
Entries to be made after every bunkering operation

(If bunkering more than one grade of fuel, a separate entry should be made for each)
Item
no.
dd-MONTH-yyyy Part III-B 2 Position: xx deg xx min N/S, xx deg xx min E/W / (Type of fuel oil)
A.P.I. x.x / Density @ 15oC = x.x kg/cm3 / x.x % S
Note: All bunker data to be recorded as given in the Bunker Delivery Note (BDN).
3. The volume of low sulphur fuel oils in each tank as well as the date, time, and position of the ship when
any fuel oil changeover operation is completed prior to the entry into an Emission Control Area (ECA) or
commenced after exit from such an area.
Entries to be made when fuel oil changeover is completed

prior to the entry into an Emission Control Area (ECA)
Item
no.
dd-MONTH-yyyy Part III-B 3 Position/Time when changeover completed before ECA entry:
xx deg xx min N/S, xx deg xx min E/W / hh:mm
[Tank(s) Name & Designation] xx m3
Note: In item no. 3 above, the volume of LSF (ROB) in each tank (incl. settling & service) as applicable, should
be recorded when fuel oil changeover is completed.
Entries to be made when fuel oil changeover is commenced

after exit from an Emission Control Area (ECA)
Item
no.
dd-MONTH-yyyy Part III-B 3 Position/Time when changeover commenced after ECA exit:
xx deg xx min N/S, xx deg xx min E/W / hh:mm
[Tank(s) Name & Designation] xx m3
Note: In item no. 3 above, the volume of LSF (ROB) in each tank (incl. settling & service) as applicable, should
be recorded when fuel oil changeover is commenced.
C. VOLATILE ORGANIC COMPOUNDS (Apply for tankers)
To be made in Oil Record Book II – CARGO AND BALLAST OPERATIONS (TANKERS)
4. Date, position and port name where the vapor collection system, if required, has been used.
Entries to be made only for tankers with vapor collection system

Item
no.
Position: xx deg xx min N/S, xx deg xx min E/W /
dd-MONTH-yyyy Part III-C 4
(Name of Port) (as applicable)
D. INCINERATOR ON BOARD (every time is used)

5. Position of vessel. (Start position and time; Stop position and time).
6. Average of Oxygen (O2) in the combustion chamber (range from 6% to 12%). (If such display is
provided). If Incinerator has no means provided to measure or display Oxygen content, then Oxygen
content according to Manufacturer’s specification to be recorded for each incinerator on a ship constructed
on or after 1 January 2000 or incinerator which is installed on board a ship on or after 1 January 2000.
7. The combustion chamber gas outlet temperature.
Entries to be made every time the Incinerator is used

Item
no.
dd-MONTH-yyyy Part III-D 5 Start: xx deg xx min N/S, xx deg xx min E/W. / hh:mm
Stop: xx deg xx min N/S, xx deg xx min E/W. / hh:mm
x% (From display – if provided or Incinerator Certificate – Class
6
approved)
7 xxxx o C
Note: 1. Every time the incinerator is used for burning oil residue (sludge), an entry must be made in the Oil
Record Book (Part 1) using Code III-D, as shown above, immediately after the Code C 12.3 entry.
2. Every time the incinerator is used for burning solid waste (oily rags, etc.), the incineration entry is made in the
Garbage Record Book and at the same time an entry must be made in the Oil Record Book (Part 1) using
Code III-D, as shown above.
E. ADDITIONAL OPERATIONAL PROCEDURES AND GENERAL REMARKS

ADDENDUM 1- TO COMPANY GUIDANCE FOR RECORDING OF
OPERATIONS IN THE OIL RECORD BOOK (PART I)
SENT VIDE SQ/MSG/005ECMAS/11
 The following examples provide further guidance for the most frequent operations for which
queries are raised and are not covered in the examples given in the company guidance for
recording of operations in the Oil Record Book (Part 1) which was sent vide
SQ/MSG/005ECMAS/11.
 In order to avoid any confusion, the example numbers are in continuation/sequence with respect
to the examples given in the company guidance for recording of operations in the Oil Record
Book (Part 1) which was sent vide SQ/MSG/005ECMAS/11.
 This addendum is to be attached to and used along with the company guidance for recording of
operations in the Oil Record Book (Part 1) which was sent vide SQ/MSG/005ECMAS/11.
Example 39
If F.O Drain tank is included under section 3.1 of the IOPP supplement and is provided with an approved
connection to the Sludge pump as well as the F.O Transfer pump and a transfer is done using F.O transfer pump to
any of the F.O tanks (viz. F.O Settling tank – Non IOPP tank).
Transfer of contents of F.O Drain tank to F.O Settling tank

Item
no.
xx m3 from F.O Drain tank, yy m3 retained, transferred to F.O Settling
tank.
Note: When F.O Drain tank is transferred to any of the oily residue tanks which are listed in the section 3.1 of the
IOPP supplement using the sludge pump, entry has to be done as per example no.5 of company guidance for
recording of operations in the Oil Record book which was sent vide SQ/MSG/005ECMAS/11.
Example 40
When cleaning oily residue tanks which are listed in the section 3.1 of IOPP supplement is done and the remaining
sludge is collected and stored in drums.
Collection of sludge remaining in oily residue tanks to drums

Item
no.
xx m3 sludge from (Name of sec 3.1 Tank & Designation), yy m3 retained,
collected in x drums (specify number).
Note:1) When the sludge collected in these drums is landed to shore to sludge receiver and the quantity landed is
mentioned in the sludge landing receipt, then an entry as per example no.3 of company guidance for recording of
operations in the Oil Record book which was sent vide SQ/MSG/005ECMAS/11.
2) When this sludge is landed to shore to a garbage receiver and the quantity landed is mentioned in the garbage
disposal receipt, then an entry should be done in the Garbage Record book under Category F (Operational waste).
3) When this sludge is mixed with oily rags and burned in the incinerator, then an entry should be done in the
Garbage Record book under Category F (Operational waste).
Page 1 of 4
Example 41
After the takeover of a vessel from shipyard (new delivery) OR from other management, the first entry to be done
in the ORB pertaining to oily residue tanks/ bilge tanks is the declaration of the quantities retained in the tanks
before making any operational entries.
Note: Please refer to examples no.1 & 24 of company guidance for recording of operations in the Oil Record book
which was sent vide SQ/MSG/005ECMAS/11.
Example 42
When bunker tanks are cleaned, the below entries are to be done for the cleaning and disposal process.
Cleaning of Oil fuel tank(s)

Item
no.
dd-MONTH-yyyy A 1 Identity of tank(s) cleaned.
2 Type of oil previously carried.
3.1 Position of ship and time at the start and completion of cleaning.
Cleaning process used (rinsing through, steaming, manually cleaned
3.2 using rags, cleaning with chemicals; type and quantity of chemicals used,
in m3)
xx m3 held in drums.(if directly being transferred to any oily residue tank
3.3
can mention here accordingly).
Note: 1) If the collected oily residue is transferred to any of the oily residue tanks which are mentioned in the
section 3.1 of the IOPP supplement then additionally an entry using code C 11.1/11.2/11.3/11.4 will need to be done
in the Oil Record book. Please refer to example no.2 of company guidance for recording of operations in the Oil
Record book which was sent vide SQ/MSG/005ECMAS/11.
2) For the disposal of oily rags; this would need to be recorded in the Garbage Record book under category F
(operational waste) depending on the mode of disposal, i.e to shore or by incineration.
Example 43
Collection/Transfer of water containing oil residues from E/R bilge wells during/after cleaning to oil residue
(sludge) holding tanks.
Disposal of bilge water containing oil residues from E/R bilge wells
to oil residue (sludge) tank listed in section 3.1 of the Supplement to the IOPPC (e.g. at the time of Bilge
well cleaning / transfer of the contents of the bilge well)
Item
no.
dd-MONTH-yyyy D 13 xx m3 bilge water from engine room bilge well.
14 Start: hh:mm Stop: hh:mm
Collected in (Name of sec 3.1 Tank & Designation), retained in tank xx
15.3
m3
11.4 xx m3 collected from engine room bilge well.
Page 2 of 4
Example 44
When the vessel is fitted with a Primary Bilge tank, but this tank is not listed in the section 3.3 of the IOPP
supplement and engine room bilge water is transferred via this tank to the Bilge Holding tank.
Note: 1) As the piping and tank arrangement are as per the original approved class drawings entries to be done in
the ORB for the transfer of bilges to the Bilge Holding tank via the Primary Bilge tank.
Entries to be done as per examples 34 to 38 (as applicable) of company guidance for making entries in the ORB
sent vide SQ/MSG/005ECMAS/11.
2) If the Primary Bilge tank is not included in section 3.3 of the IOPP supplement, it is not required to include this
tank in the entries done for the weekly declaration of quantities retained in bilge water holding tanks.
Example 45
When the time set on the OCM clock is adjusted to match it with UTC time.
Adjusting the time set on the OCM clock to coincide it with UTC time
Item
no.
A time difference of mm minutes (ahead or behind) UTC time was
dd-MONTH-yyyy I noticed in the OCM clock. OCM clock synchronized with UTC time in
accordance with maker’s instructions.
Example 46
When Clean Drain tank is not listed in section 3.3 of the IOPP supplement and is discharged overboard using the
OWS.
Pumping of Clean Drain tank overboard using the OWS
Item
no.
dd-MONTH-yyyy I xx m3 of water from Clean drain tank, Capacity xx m3, xx m3 retained
Start: hh:mm, Stop: hh:mm
Through 15 ppm equipment overboard
Note: If Clean Drain tank is discharged overboard using the Fire and G.S pump or any eductor arrangement, then
this discharge has to be logged down in the E/R Log book only, mentioning the start and stop timing and position.
Page 3 of 4
Example 47
When Clean Drain tank is listed in section 3.3 of the IOPP supplement and is discharged overboard using its
dedicated pump and oil content monitor (but not through OWS).
Pumping of Clean Drain Tank overboard using its own dedicated pump and oil content meter
Item
no.
dd-MONTH-yyyy I xx m3 of water from Clean drain tank, Capacity xx m3, xx m3 retained
Start: hh:mm, Stop: hh:mm
Discharged overboard through its dedicated pump and oil content meter
Note: If Clean Drain tank is listed under section 3.3 of the IOPP supplement and is discharged through the OWS
then entry has to be made as per example no.10 of company guidance for recording of operations in the Oil Record
book which was sent vide SQ/MSG/005ECMAS/11.
Example 48
When any transfer is done from any tank (e.g Cargo Hold Bilge Holding Tank, Clean Drain Tank) which is not
listed under section 3.3 of the IOPP supplement or when any oily water/oily bilge water is transferred from any
other source (e.g duct keel, underdeck passage, bow thruster compartment etc.-as applicable) to the Bilge Holding
Tank.
Transfer of contents of any tank not listed under section 3.3 of the IOPP Supplement or any other source
to the Bilge Holding Tank.
Item
no.
dd-MONTH-yyyy I xx m3 of oily bilge water from (state tank or source)
to Bilge Holding Tank, xx m3 retained.
Page 4 of 4

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Training Material # 126

GUIDANCE FOR RECORDING OF OPERATIONS

1 Identity of tank(s) ballasted.

(C) Collection, transfer and disposal of oil residues (sludge)

11. Collection of oil residues (sludge).

12. Methods of transfer or disposal of oil residues (sludge).

(D) Non-automatic starting of discharge overboard, transfer or disposal otherwise of

(E) Automatic starting of discharge overboard, transfer or disposal otherwise of bilge

(F) Condition of the oil filtering equipment

(G) Accidental or other exceptional discharges of oil

(H) Bunkering of fuel or bulk lubricating oil

(I) Additional operational procedures and general remarks

11. Collection of oil residues (sludge).

Weekly inventory of oil residues (sludge) tanks

12. Methods of transfer or disposal of oil residues (sludge).

Disposal of oil residue (sludge) via shore connection

Draining of water (disposal) from an oil residue (sludge) tank

Incineration of oil residue (sludge) in Incinerator

Burning of oil residue (sludge) in Boiler

Evaporation of water (disposal) from an oil residue (sludge) tank

Regeneration of fuel oil from oil residue (sludge)

(D) Non-automatic starting of discharge overboard, transfer or disposal otherwise of

13 Quantity discharged, transferred or disposed of, in m3. 3

Pumping of bilge water overboard from tank

Disposal of bilge water via shore connection

Pumping of bilge water from engine-room bilge wells to a tank

(E) Automatic starting of discharge overboard, transfer or disposal otherwise of bilge

Pumping of bilge water overboard via 15 ppm equipment from tank

Transfer of bilge water from engine-room bilge wells to a tank

(F) Condition of the oil filtering equipment

19 Time of system failure4.

Failure of Oily Filtering Equipment, Oil Content Meter or stopping device

(H) Bunkering of fuel or bulk lubricating oil

Bunkering of Fuel oil

Bunkering of Bulk Lubricating oil

(I) Additional operational procedures and general remarks

Entry pertaining to an earlier missed operational entry

De-bunkering of Fuel oil

Declaration of quantities retained in bilge water holding tanks

Sealing of MARPOL Annex I related valve and/or equipment

Breaking of seal on MARPOL Annex I related valve and/or equipment

General Guidance – Additional Recordings under Code (I)

Testing of 15 ppm alarm and operation of automatic stopping device,

Testing of ‘zero’ check of 15 ppm setting of Oil Content Meter unit

Maintenance of Oily Water Separator unit

Calibration of Oil Content Meter unit by Maker’s representative

Complete renewal of Oil Content Meter unit

BILGE PRIMARY TANK OPERATIONS

Transferred to Deck Slop Tank [Designation]

1. ports or terminals within a State Party to the present Convention: or

OIL DISCHARGE MONITORING AND CONTROL SYSTEM

The printouts of ODMCS should be checked regularly during each

(ODMCS printouts should be retained on board for a minimum of 3 years.)

2. Type of oil loaded and identity of tank(s).

Loading oil cargo (all cargo tanks)

Loading oil cargo (partial cargo tanks)

Loading oil cargo (Multiple Grades)

(B) Internal transfer of oil cargo during voyage

Internal transfer of oil cargo during voyage when tank(s) emptied

(C) Unloading of oil cargo

7. Identity of tank(s) unloaded.

Unloading of oil cargo (all cargo tanks)