Waste

 Management  
Operational  Procedure  
 
 
1.0 Scope  
 
This   procedure   sets   out   how   to   manage   the   storage,   transfer,   re-­‐using   and   disposal   of   waste,  
including  control  of  relevant  waste  documentation.    
 
2.0 Responsibilities  
 
All  staff  responsible  for  storage,  transfer  and  disposal  of  waste  
• To  ensure  this  procedure  is  followed  
 
2.1 Sustainability  Team  
-­‐ To  monitor  waste  management  activities  and  ensure  compliance  
 
3.0 Related  Documents  
• Environmental  Policy  
 
4.0 Procedure  
 
4.1 Duty  of  Care  Compliance  
The   Environmental   Protection   Act   1990   Section   34(1)   imposes   a   ‘Duty   of   Care’   on   any  
person  involved  with  the  production,  storage,  transport  or  disposal  of  waste.    
These  obligations  can  be  summarised  as;  
-­‐ To  prevent  the  escape  of  waste  from  their  or  any  other  person’s  control  
-­‐ To  transfer  the  waste  to  an  authorised  person  only  
-­‐ To  provide  a  written  description  of  the  waste  on  its  transfer  
-­‐ To  complete  a  transfer  note  
-­‐ Keep  records  of  the  transfer  of  waste  
 
4.2 Waste  Hierarchy  
The  Waste  Hierarchy  must  be  considered  when  deciding  what  the  best  option  is  to  manage  
a   waste   stream.   This   is   a  
mandatory   requirement   of  
the   Waste   (England   &   Wales)  
Regulations   2011.   It   places  
more   emphasis   on   waste  
prevention,   and   requires  
organisations   to   consider  
preparing   waste   for   reuse,  
then   opportunities   for  
recycling,   before   options   such  
as   energy   recovery.   By   law,  
we   need   to   apply   the   Waste  
Hierarchy   to   ensure   we  
minimise   the   impacts   of   our  
waste  activity.    
 
 

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 4.3 Storage  
 
All  waste  prior  to  reuse,  recycling  or  disposal  should  be  held  in  secure,  designated  areas.  All  
waste  must  be  pre-­‐treated,  segregated,  clearly  labelled  and  held  in  areas  to  prevent  escape.    
Storage  facilities  for  waste  must  be:  
• Safe  and  secure  from  unauthorised  entry  
• Robust  
• Covered  and  locked    
Skips  containing  combustible  material  should  be  placed  10m  from  a  building.  If  this  is  not  
feasible   and   they   have   to   be   placed   nearer   than   10m,   then   the   skip   should   have   a   lockable  
lid  that  must  be  locked  at  the  end  of  each  day.  
• Clearly  signed  as  to  the  contents  
• Suitably  bunded  for  liquid  containment  
• Designed  to  facilitate  effective  segregation  at  the  source  
• Designed  &  located  to  minimise  the  chance  of  accidents  
• Properly  labelled  for  hazardous  waste  
• Not  overflowing  &  removed  at  end  of  work  
Waste   must   be   transported   off   site   by   a   Registered   Waste   Carrier.   Duty   of   care   transfer  
notes  must  be  kept  by  the  contractor  and  must  be  shown  to  the  University  upon  request.  
Waste  must  be  disposed  of  at  a  licensed  waste  disposal  site.  
Dangerous   and   hazardous   waste   materials   are   to   be   disposed   of   in   accordance   with   the  
Hazardous   Waste   Regulations   2005.   Consignment   notes   must   be   kept   by   the   contractor  
and  must  be  shown  to  the  University  upon  request.  Hazardous  and  non-­‐hazardous  waste  
must  not  be  put  in  the  same  skip.  
Contractors   should   aim   to   reduce,   reuse   or   recycle   materials   where   practicable   and   should  
discuss  possibilities  with  the  University  Sustainability  Manager.  
Where   dusty   materials   are   being   disposed   of   in   waste   skips,   the   skip   must   be   covered   with  
a   tarpaulin   or   other   covering   to   contain   the   spread   of   dust.   Hazardous   wastes,   such   as  
fluorescent   tubes,   oily   rags,   and   paint   tins,   must   not   be   mixed   with   general   wastes   (as  
required  by  Hazardous  Waste  Regulations  2005).  
Where   appropriate   waste   chutes   fixed   to   the   outside   of   the   building   or   scaffold   may   be  
used   to   remove   waste   from   upper   floor   of   buildings.   These   may   only   be   used   with   the  
approval  of  the  Sustainability  Manager.  Throwing  or  ‘bombing’  of  any  material  from  height  
is  strictly  forbidden.  
Where   waste   is   being   transported   through   buildings   it   must   be   done   in   a   manner   which  
creates  the  minimum  of  nuisance  to  building  users  and  without  damaging  the  building.  
The   route   for   carrying   waste   through   the   building   must   be   agreed   with   the   Sustainability  
Manager.  
Waste  must  be  broken  down  into  small,  easily  handled  components  and,  where  possible,  
bagged  up  at  the  work  site  before  being  carried  through  the  building.  
Lifts  may  only  be  used  if  they  are  goods  lifts.  
 
4.4 Controlled  Waste  (Dry  Mixed  Recyclables  &  General  Waste)  
 
Controlled   waste   includes   General   Waste,   Dry   Mixed   Recyclables,   Metal,   Glass,   Mattresses  
and  Wood.  Every  transfer  of  controlled  waste  must  be  covered  by  a  Waste  Transfer  Note  
(WTN),  which  must  be  retained  for  a  minimum  of  2  years.  
 
 
4.4.1 General  Waste  (EWC  20  03  01)  

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 All   non-­‐recyclable   waste   will   be   sent   to   a   Waste   to   Energy   Plant   through   the   main  
waste  contractor.    
 
4.4.2 Dry  Mixed  Recyclables  (EWC  20  03  01)  
Dry   Mixed   Recyclables   include   paper,   cardboard,   cans,   plastic   and   must   not   be  
contaminated  with  other  waste  streams.  Below  is  the  University’s  Recycling  Poster.    
 

 
 
4.4.3 Confidential  Waste  (EWC  20  03  01)  
All  confidential  waste  will  be  shredded  off  site  and  recycled  into  lower  graded  paper.  
 
4.4.4 Food  Waste  (EWC  20  03  08)  
All   food   waste   collected   will   be   sent   for   Anaerobic   Digestion,   where   waste   is  
composted  and  the  methane  generated  will  create  electricity.    
 
4.4.5 Toner/Ink  Cartridges  (EWC  08  03  18)  
All  used  cartridges  will  be  sent  for  recycling  through  the  approved  contractor.    
 
4.4.6 Hazardous  Waste  (not  including  Clinical  Waste)  
All  Hazardous  Waste,  such  as  chemicals,  batteries,  asbestos,  oil,  etc.,  will  be  disposed  
of   via   a   licenced   specialist   waste   contractor.   Each   movement   will   be   covered   by   a  
Hazardous  Waste  Consignment  Note  (HWCN)  which  must  be  retained  for  a  minimum  
of  3  years.  
 
 
4.4.7 Clinical  Waste  
All  clinical  waste  will  be  removed  by  a  licenced  contractor  and  covered  by  a  HWCN.  
 
 
 
 

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 4.5 Monitoring  
All  sites  must  monitor  waste  storage  areas  and  ensure  only  licenced  contractors  are  on  site  
collecting  and  disposing  of  our  waste  to  appropriate  destinations.    
   
4.6 Waste  Documentation  
 
All   waste   movements   must   be   recorded   on   a   Waste   Transfer   Note   and   Hazardous   Waste  
Consignment  Note.    
 
4.7 Waste  Licences  
 
The  University  has  four  Environmental  Permits  for  Radioactive  Substances  and  6  Hazardous  
Waste  Producer  Licences,  which  another  one  at  Chiswick  pending.    
 
Environmental  Permits  -­‐  Radioactive  Substances  
Site   Licence   Start   End   Comment  
Number   Date   Date  
115   New   AE0983   31-­‐03-­‐ N/A   DISPOSAL   OF   RADIOACTIVE   WASTE   (WAS   RSA60  
Cavendish   1991   SECTION  6)  
Harrow   AE1211   31-­‐03-­‐ N/A    
1991  
115   New   BT7388   05-­‐06-­‐ N/A   DISPOSAL   OF   RADIOACTIVE   WASTE   (WAS   RSA60  
Cavendish   2003   SECTION  6)  
115   New   BT7396   05-­‐06-­‐ N/A   KEEPING   AND   USE   OF   RADIOACTIVE   MATERIALS  
Cavendish   2003   (WAS  RSA60  SECTION  1)  
Hazardous  Waste  Producers  
Site   Licence   Start   End   Comment  
Number   Date   Date  
Harrow   NNO  908   16-­‐09-­‐ 15-­‐09-­‐  
2014   2015  
115   New   NQR  229   14-­‐07-­‐ 13-­‐07-­‐ Renewed  by  VG  
Cavendish   2014   2015  
309  Regent   NYJ  302   05-­‐05-­‐ 04-­‐05-­‐  
2014   2015  
32-­‐38   Wells   NYJ  303   05-­‐05-­‐ 04-­‐05-­‐  
Street   2014   2015  
4-­‐12  LTS   NYJ  304   05-­‐05-­‐ 04-­‐05-­‐  
2014   2015  
Marylebone   AKN  360   05-­‐05-­‐ 04-­‐05-­‐  
2014   2015  
 
The  University  is  also  registered  as  a  Lower  Tier  Waste  Carrier/Broker/Dealer.  This  licence  
will  last  indefinitely,  unless  it  is  revoked  or  withdrawn.    
The  new  registration  number  is  CBDL14008.  
This  allows  us  to  transfer  our  own  waste  in  our  vehicles  between  sites.    
 
 
 
 
 
 

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 4.7.1 Contractors    
 
All   contractors   on   site   must   be   registered   with   the   Environment   Agency   and   hold  
valid   licences.   A   check   must   be   made   on   all   waste   contractors,   including   carriers,  
brokers   and   dealers.   Details   must   be   sent   from   the   contractors   and   verified   with   the  
Environment  Agency.    
 
4.8 Waste  Exemptions  
 
Some   contractors   are   exempt   from   needing   a   licence/permit,   but   will   need   a   waste  
exemption  certificate.    

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