ACTIVITY REPORT SHEET

PROJECT TITLE SBCDPO RETOOLING AND ENHANCEMENT PROGRAM

(PLANNING AND ASSESSMENT)

DATE May 02 – 04, 2019

VENUE Golden Vine Beach Resort, Infanta, Quezon

DIVISION HEADS
PROJECT IN-
CHARGE

HEAD OF OIC Head - SBCDPO

OFFICE

BRIEF  Ordinance No. 2364, S-2014 was enacted on November

DESCRIPTION 24, 2014 creating the SBDPO

 While its IRR has yet to be issued, the current office,

QCSBECO (Quezon City Sikap Buhay Entrepreneurship
and Cooperative Office) and its existing personnel
have to gear up for the transition and full
implementation of the said Ordinance.

 On February 2018, a reorganizational conference was

conducted by the office, instituting SBCDPO structures
with all its component sections and administrative
functions, thereby dissolving former Sikap Buhay
Entrepreneurship and Cooperative Office’s structure
and placing all its officers and personnel under the new
QC SBCDPO mandated organizational formation and
functionalities.

 Hence, a thorough understanding of the provisions of

the Ordinance, specifically the Office mandate, the
organizational structure, programs and services as well
as individual functions and responsibilities, is necessary.

OBJECTIVES  To prepare for the full implementation of Ordinance No.

2762, Series 2018 as amended

 To review and assess programs and services of the

Office
 To define/clarity duties, responsibilities and
accountabilities of all personnel in relation to its
Organization and structure.

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 To demonstrate the inter-relationship among divisions

within the SBDPO and the other related departments
within the LGU.

 To capacitate all personnel for the effective and

efficient implementation of the Ordinance and the
smooth operation of the SBDPO.

 To contribute (the output of the project) in the overall

realization of the City’s mSME enterprise and
entrepreneurship development program’s
implementation and process.

ACTIVITY DETAILS

Schedules Activity Description

REGISTRATION AND REVIEW OF THE PROGRAMS AND SERVICES

Day 1
 Summarize and Review programs and services of the
May 02, 2019 Office for 2018

 Assess programs and activities accomplished for 1st and

2nd quarter of this year.

 Define/Review Office’s Standard Operating Policies

and Procedures

 Review Office new mandate per Ordinance No. 2762,

Series 2018, creation of Quezon City Small Business and
Cooperatives Development and Promotions Office
(QC-SBCDPO)

 Identify and plans programs and activities for 2020.

(Pre-work/Pre-Planning per Division is required)

OUTPUT/OUTCOME

1. Proposal for the Amendment of certain provisions in the

Ordnance, specifically on the Functional Titles of some
positions.
2. Finalization of the proposed IRR and endorsement for
the approval by the City Mayor.

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3. Well-defined standards, and specific duties and

responsibilities of everyone in the organization.
4. A one (1) day cascading/orientation workshop.

STRATEGIC PLANNING
Day 2
 Review Office mandate per Ordinance No. 2364, S-
May 03, 2019 2014
 Come up with Vision, Mission and Goals
 Identify and formulate programs, activities and action
plan. (Pre-work/Pre-Planning per Division is required)

OUTPUT/OUTCOME

1. Mid-term (3-year) SBCDPO Plan (2019-2021)

2. SBDPO Work and Financial Plan for 2019 (in time for the
2019 Budget Call)

CAPABILITY BUILDING/ENHANCEMENT (with 2 COMPONENTS)

Day 3

May 04, 2019 A. Preparation and Implementation of a TRAINING COURSE

MATRIX
- Validation of the TNA earlier conducted
- Matching of training needs with a list of available
training courses (from UP-ISSI, DTI-PTTC, etc.)

Output/Outcome
Including 1
day a. Training Couse Matrix for SBDPO employees
cascading per level
b. Training Schedules and Implementation

B. BENCHMAKING on SME Office Operations

- Observe and study the operation of
existing/established SME development and
promotion offices

- Identify their best practices which could be applied

in the operation of the SBDPO

Output/Outcome

a. Local Benchmarking Plans and Schedules: DTI,

etc.

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b. Foreign Benchmarking: Korea, India, etc.

(Write to foreign SME Development and
Promotion Offices for possible sponsorship)

RETOOLING METHODOLOGY USED

Days 1 and 2 will be conducted for 2-3 sessions each through

workshops, to be attended by the Department Head,
Assistant Department Head, Division and Section Heads of
SBDPO plus staff.
The 1-day cascading/orientation workshop under Day 1, will
be participatory design with all personnel of SBDPO, from the
Department Head down to the last staff in the organization.

Phase 3 will be an output for Training Course Matrix for

external and internal users, a study-visit plan to SME
development and promotion offices both locally and
internationally. For local benchmarking, all personnel will
participate, to be divided by batch. For international
benchmarking, participants will include, but not limited to, the
Department Head down to the Division Heads.

Prepared by:

Administrative Officer

Approved by:

OIC – Head, QC-SBCDPO