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PRESENTATION MATERIALS

FRIDAY, JANUARY 20, 2012


Holistic view of County needs
Application of consistent space standards
Implication of current Jail consent decree
Understanding of operational implications
Assessment of County long-term capital
requirements with interim steps

2
Assessor Coroner Courts (Cont)
• Assessor • Jury
• Auto License County Clerk • Trial Court Admin
• Auditor
Commissioners • County Clerk Prosecuting Attorney
• Board of Commissioners • Elections & Passports
• County Fair • Recorder Sheriff
• Development Services • Welfare • Administration
• Extension • Courthouse Sec
• Facilities Management Courts • Driver’s License
• Fleet • District Court • Field Services &
• Human Resources • Magistrate Court Support
• Information Technology • Magistrate Court Annex • Forensic Services
• Juvenile Detention • Clerk, Civil • Security Services
• Juvenile Probation • Clerk, Criminal
• Misdemeanor Probation • Clerk, In-Court Treasurer
• Parks, Recreation & • Clerk, Office Support
Waterways • Clerk, Records/Transcripts
• Solid Waste • Clerk, Specialty Court
• Weed & Pest Control • Clerk, Traffic/Finance 3
COUNTY FACILITIES

• Auto/DMV
• Courthouse
• Coroner/Forensic
• Elections
• Extension
• Facilities
Management
• Fair
• Fleet
• Jail, Main
• Jail, Sprung
• Jail, Annex
• Juvenile
• Landfill
• Nampa/Court Annex
4
300,000
Historic Population

Projected Population 268,164


255,796
242,908
250,000
225,503

201,116
200,000

196,239

172,188
150,000
• Historic annual average growth 4.6%
139,179
• Projected annual average growth 1.9%
100,000

50,000

0
2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022 2024 2026 2028 2030
5
6
 Review existing reports, and plans
 Collect historic workload (filings, cases, calls, beds)
 Interview stakeholders to understand space needs
 Tour space and existing operating conditions
 Calculate existing department floor area
 Identify space driver (staff, courtroom, jail bed)
 Apply various models to project space driver
 Recommend industry space standards
 Use County population projections, projected space
drivers, and recommended space standards to project
space to 2030

7
Projection Models 2015 2020 2025 2030
 Historical Percent Change - estimate based Canyon County Population 225,503 242,908 255,796 268,164

on percentage change of historical data 1) Historical Trend % Increase


= 1.37% / y ear from base: 1,865 1,967 2,095 2,223 2,351

 Historical Number Change - estimate based 2) Historical Trend # Increase


= 22.78 / y ear from base: 1,865 1,956 2,070 2,184 2,298
on an actual number change of historical 3) Mean Deviation

data = Av erage to High Year


= 35.00 / y ear from base: 1,865 2,005 2,180 2,355 2,530

 Linear Regression – fits the best straight 4) Ratio to Population % Increase


= -2.26% / y ear from base: 9.50
1,950
8.65
1,839
7.57
1,663
6.50
1,455
5.43
line through a series of historic data points 5) Ratio to Population # Increase 1,900 1,720 1,467 1,177

to determine future outcomes = -0.269 / y ear from base:


6) Ratio to Population
9.50 8.43 7.08 5.73 4.39

 Constant Staff to Projected Population – a. Ex isting =


b. High =
9.50
13.36
2,143
3,014
2,309
3,246
2,431
3,418
2,549
3,584
applies current ratio of departmental staff c. Av erage = 11.25 2,538 2,734 2,879 3,018
2,143 2,309 2,431 2,549
to population projections
d. Low = 9.50
2
7) Linear Regression R = 0.99 1,908 1,912 1,917 1,922

 Department’s Recommendation – shows 8) Multiple Regression


= Variables: Time, Population 2,075 2,132 2,176 2,218

department’s recommendation for future =R-Square: 0.99


2
9) ARIMA Exponential Smoothing R = 0.34 1,865 1,865 1,865 1,865
 Ratio to Workload – applies ratio of historic 10) ARIMA Box Jenkins 2
R = 0.55 1,876 1,876 1,876 1,876
PROJECTED CASELOAD
workload indicator to space driver and Average (Models 1, 3, 4, 6c, 7, 8) 2,074 2,149 2,202 2,249

population Filings per 1,000 Population 9.20 8.85 8.61 8.39

8
Space Type SF/Unit Source
Primarily Private Offices 250 / staff GSA, CGL
Combo Private Office/Workstations 230 / staff GSA, CGL
Primarily Workstations 215 / staff GSA, CGL
Combo In-House & Field Staff 200 / staff GSA, CGL
Primarily Field Staff 100 / staff GSA, CGL
District Court (Court Set, Judge, Atty, Court Rep, & Sec) 4,200/ judge NCSC, USDOJ
Magistrate Court (Court Set, Judge, & Sec) 3,900 / judge NCSC, USDOJ
Visiting/Senior Judge (Courtroom & Judge) 3,300 / judge NCSC, USDOJ
Adult Detention (Housing, Admin, Program & Support) 250 / bed ACA, IDOC
Juvenile Detention (Housing, Admin, Program & Support) 325/ bed ACA, IDOC

9
Driver Existing 2015 2020 2025 2030
Juvenile Detention Beds 30 30 35 40 45 10
Driver Existing 2015 2020 2025 2030
Total District Filings 2,906 3,243 3,424 3,570 3,707
Total Magistrate Filings 50,512 57,683 60,972 63,643 66,180
11
Driver Existing 2015 2020 2025 2030
Total District Filings 2,906 3,243 3,424 3,570 3,707
Total Magistrate Filings 50,512 57,683 60,972 63,643 66,180

12
Driver Existing 2015 2020 2025 2030
Adult Detention Beds 402 520 529 537 545
13
1200

23%
1000
8
8
8

7
800 327
8
318 Treasurer
310
Sheriff
302
Prosecuting Attorney
278
600 Courts
102
98 County Clerk
92
Coroner
82
77 143 Commissioners
132
130 Assessor
400
122
113 39
38
37 4
34 4
31 4
4
4

200 260 276


244
214 224

61 64 67 70 73
0
Existing Staff 2015 Staff 2020 Staff 2025 Staff 2030 Staff
14
Pending Master Plan
15
16
17
600,000

60%
46%
500,000 1,840
1,840 8,000
1,840 8,000
24% 1,610 8,000
8,000
1,840
8,000
400,000 186,330
183,050 Treasurer
179,975
176,595 Storage
4,356 161,401 Sheriff
8,000
Prosecuting Attorney
300,000 23,860
96,140 Courts
22,940
21,560
19,260 County Clerk
18,110 Coroner
14,000 112,615
102,995 103,440 Commissioners
200,000 97,520
54,580 88,560 Assessor

15,905 14,520 14,950


13,245 14,105 3,000
2,622 12,385 2,800
2,622 2,800
2,622

100,000
134,230 130,110 134,830 139,100
122,200 125,290

16,345 15,735 16,195 16,655 17,115 17,850


-
Existing SF Existing SF Standard 2015 SF 2020 SF 2025 SF 2030 SF
18
Existing Courthouse
19
Existing Courthouse
20
Existing Jail & Annex
21
Elections & Passports
22
Vehicle Maintenance
23
Campus/Bldg/Department 2030 Staff 2030 SF
Caldwell Complex 847 404,232
Existing Coroner/Forensic 9 10,000
Coroner 4 3,000

Develop County Caldwell Forensic Services


Existing Courthouse 253
5 7,000
136,475

Campus Clerk, Annex


Clerk, Civil
12
13
2,580
2,795

• Continue
Clerk, Criminal 10 2,150
Clerk, In-Court 24 5,160
Clerk, Office Support 7 1,610
Coroner/Forensic Clerk, Records/Transcripts
Clerk, Specialty Court
9
1
1,935
215
• Consolidate Courts & Clerk, Traffic/Finance
Courthouse Security
5
8
1,075

Court Functions in District Court Judges


District Court Judicial Staff 18
7
32,700

Courthouse District Court Visiting Judge


Drug Court/MH Coordinator
1
5 1,250
Jury 3 1,745
Magistrate Court Judges 14
Magistrate Court Judicial Staff 7 57,900
Magistrate Court Visiting Judge 1
Prosecuting Attorney 94 22,020
Prosecuting Attorney, Annex 8 1,840
Trial Court Administrator 6 1,500

24
Campus/Bldg/Department 2030 Staff 2030 SF
Caldwell Complex 847 404,232
Existing Elections & Passports 18 4,500
Misdemeanor Probation 18 4,500

Develop County Caldwell


Existing Jail 60 39,300
Security Services, Male 242 Beds 60 39,300
New Jail Expansion 55 65,400
Campus Security Services, Male 218 Beds
Existing Jail Annex
55 65,400
8,000

• Repurpose Elections & Storage


Existing Juvenile 60
8,000
38,070

Passports Security Services, Female 90 Beds


Juvenile Probation
22
38
27,970
10,100

• Continue Jail & Expand


New Government Building 333 91,362
Assessor 55 12,650
Auditor 8 1,720
• Reuse Jail Annex for Board of County Commissioners
County Clerk
7
4
6,250
1,000
Storage Development Services
Elections and Passports
21
7
4,515
6,305

• Reuse Juvenile for Human Resources


Information Technology
6
33
1,500
9,860

Women Detention
Recorder 5 2,475
Treasurer 8 1,840
Welfare 15 3,450
• New Government Sheriff Administration
Sheriff Field Services
20
128
5,000
19,200
• New Juvenile Sheriff Field Services Support
New Juvenile Detention
16
59
3,680
19,125
Juvenile Detention 45 Beds 59 19,125
25
Continue Other
Locations Campus/Bldg/Department
East Complex
2030 Staff
32
2030 SF
10,400

• East Complex Existing Auto/DMV


Auto License
32
18
10,400
5,200

• Extension Driver's License


Existing Extension
14
11
5,200
8,200

• County Fair Building


Existing County Fair Building 5 22,400
Existing Fleet Complex 40 36,150
Fleet 40 26,150
• Expand Fleet Complex Facilities Management
Fleet
33
7
15,150
11,000
with Facilities Mgt Sheriff
Storage Fleet
10,000
10,000
• Landfill Existing Landfill
Existing Parks & Recreation Office
24
7
23,400
5,400

• Parks Existing Weed/Pest


Grand Total
7
973
2,200
512,382

• Weed/Pest

26
A New Juvenile Facility
B New Government Office Building
C New Adult Jail
D New Structured Parking

C
D

B
A
D
Project Total Project
Building SF Cost/SF Cost
Caldwell Complex - New Construction $ 77,217,415
New Jail Expansion 65,400 $ 470 $ 30,738,000
New Government Building 91,362 $ 280 $ 25,581,290
New Juvenile Detention 19,125 $ 425 $ 8,128,125
Existing Fleet Complex Expansion 10,000 $ 150 $ 1,500,000
Parking Structures 230,000
Parking Structure 320 115,000 $ 49 $ 5,635,000
Parking Structure 320 115,000 $ 49 $ 5,635,000
Caldwell Complex - Renovation $ 9,553,250
Existing Courthouse 136,475 $ 70 $ 9,553,250
Grand Total $ 86,770,665

28
1. Consolidate Nampa Annex Court in
Courthouse
2. Relocate 25,255 SF for Commissioners,
Treasurer, Assessor, and Development
Services to lease space and renovate vacated
space for Courts
3. Construct new 45 bed Juvenile Detention
Facility on site adjacent to existing
4. Repurpose existing Juvenile for Adult Female
5. Expand Fleet Complex with Facilities Mgt
29
Project Total Project
Building SF Cost/SF Cost
Caldwell Complex 2015 Phasing New $ 11,395,975
New Juvenile Detention 19,125 $ 425 $ 8,128,125
Courthouse Renovation 25,255 $ 70 $ 1,767,850
Existing Fleet Complex Expansion 10,000 $ 150 $ 1,500,000
Lease $ 378,825
Annual Government Lease 25,255 $ 15 $ 378,825

30
Campus/Bldg/Department 2030 Staff 2030 SF
Caldwell Complex 607 274,300

Develop County Caldwell


Existing Coroner/Forensic 9 10,000
Coroner 4 3,000
Forensic Services 5 7,000
Campus & 20/26 Property Existing Courthouse
Clerk, Annex
253
12
136,475
2,580
• Continue Clerk, Civil
Clerk, Criminal
13
10
2,795
2,150

Coroner/Forensic Clerk, In-Court


Clerk, Office Support
24
7
5,160
1,610

• Consolidate Courts & Clerk, Records/Transcripts


Clerk, Specialty Court
9
1
1,935
215

Court Functions in
Clerk, Traffic/Finance 5 1,075
Courthouse Security 8
District Court Judges 7
Courthouse District Court Judicial Staff
District Court Visiting Judge
18
1
32,700

Drug Court/MH Coordinator 5 1,250


Jury 3 1,745
Magistrate Court Judges 14
Magistrate Court Judicial Staff 7 57,900
Magistrate Court Visiting Judge 1
Prosecuting Attorney 94 22,020
Prosecuting Attorney, Annex 8 1,840
Trial Court Administrator 6 1,500

31
Develop County Caldwell Campus/Bldg/Department
Caldwell Complex
2030 Staff
607
2030 SF
274,300

Campus & 20/26 Existing Elections & Passports


Misdemeanor Probation
18
18
4,500
4,500
Existing Jail 61 39,300
Property Jail 242 Design Beds
Existing Jail Annex
61 39,300
8,000
• Repurpose Elections & Storage
Existing Juvenile Detention 97
8,000
24,725

Passports Juvenile Detention


Juvenile Probation
59
38
14,625
10,100

• Continue Jail New Government Building


Assessor
169
55
59,300
12,650
Auditor 8 1,720
• Reuse Jail Annex for Board of County Commissioners
County Clerk
7
4
6,250
1,000
Storage Development Services
Elections and Passports
21
7
4,515
6,305

• Continue Juvenile Human Resources


Information Technology
6
33
1,500
9,860

• New Government Recorder


Treasurer
5
8
2,475
1,840
Welfare 15 3,450

32
Develop 20/26 Property Campus/Bldg/Department
20/26 Site
2030 Staff
244
2030 SF
128,062
• Develop 20/26 for Jail & New Jail Complex
Jail 320 Beds
80
80
96,000
96,000

Sheriff New Sheriff Building


Sheriff Administration
164
20
32,062
5,000

Continue Other Sheriff Field Services


Sheriff Field Services Support
128
16
19,200
3,680
East Complex 32 10,400
• East Complex Existing Auto/DMV
Auto License
32
18
10,400
5,200
• Extension Driver's License
Existing Extension
14
11
5,200
8,200

• County Fair Building Existing County Fair Building


Existing Fleet Complex 40
5 22,400
36,150

• Expand Fleet Complex Fleet


Facilities Management
40
33
26,150
15,150
Fleet 7 11,000
with Facility Mgt Sheriff
Storage Fleet
10,000
10,000
• Landfill Existing Landfill
Existing Parks & Recreation Office
24
7
23,400
5,400

• Parks & Recreation Existing Weed/Pest


Grand Total
7
977
2,200
510,512

• Weed/Pest 33
A New Government Office Building
B New Structured Parking

34
B Parking
C New Adult Jail
D New Sheriff’s Administration

DD
C

35
Project Total Project
Building SF Cost/SF Cost
Caldwell Complex - New Construction $ 23,738,930
New Government Building 59,300 $ 280 $ 16,603,930
Existing Fleet Complex Expansion 10,000 $ 150 $ 1,500,000
Parking Structure 320 115,000 $ 49 $ 5,635,000
20/26 Site $ 49,777,360
New Jail Complex 96,000 $ 425 $ 40,800,000
New Sheriff Building 32,062 $ 280 $ 8,977,360
Caldwell Complex - Renovation $ 9,553,250
Existing Courthouse 136,475 $ 70 $ 9,553,250
Grand Total $ 83,069,540

36
1. Consolidate Nampa Annex Court in
Courthouse
2. Relocate 25,255 SF for Commissioners,
Treasurer, Assessor, and Development
Services to lease space and renovate vacated
space for courts
3. Construct Jail core for 320 beds and Phase 1
240 beds at 20/26 Site
4. Construct Sheriff administration at 20/26 Site
5. Expand Fleet Complex with Facilities Mgt
37
Project Total Project
Building SF Cost/SF Cost
Caldwell Complex 2015 Phasing New $ 35,500,000
New Jail Core 32,000 $ 425 $ 13,600,000
New Jail 240 Beds 48,000 $ 425 $ 20,400,000
Existing Fleet Complex Expansion 10,000 $ 150 $ 1,500,000
Lease $ 378,825
Annual Government Lease 25,255 $ 15 $ 378,825

38
1. Concentration of County
facilities or separation of Jail
and Sheriff
2. Consolidation of Courts in
Caldwell
3. Repurpose of Juvenile Facility
for Female Detention
4. Determination of County Fair
location
5. Selection of funding methods
39
1619 Sumter Street
Columbia, SC 29201
(803) 765-2833
www.cartergoblelee.com