Information for Applicants – Short Term Consultant

Information for Applicants – Short Term Consultant (KOMPAK)

Position Title: District Administrative Support Assistant

Position Location: Bener Meriah - Aceh

Position Type: Short Term Consultant

Contract Duration: 1 Feb 2019 – 31 July 2019

Estimated Start Date: 1 Feb 2019

Application Closing Date: 22 Jan 2019

Overview

Thank you for your interest in the position of District Administrative Support Assistant with the
KOMPAK Program, as managed by Abt Associates on behalf of the Australian Government.

This document includes information on the following:

• Program Overview;
• Introduction to Abt Associates
• Application process;
• Terms of Reference; and
• Key Selection Criteria.

Please read this document carefully as applications that vary from the specified requirements may not
be accepted.

Program Overview
KOMPAK is an Australia-Indonesia government partnership supporting the Government of Indonesia’s
efforts in reducing poverty through improvements in basic service delivery and creating opportunities
for work. KOMPAK focuses its efforts on three result areas:
1. Supporting Local Governments and Service Units to better address the needs of basic service
users;

2. Supporting the poor and vulnerable to benefit from improved village governance; and

3. Supporting the poor and vulnerable to benefit from increased opportunities for employment and
economic development.

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Abt Associates – Who We Are

Abt Associates is a global development consulting firm with over 10 years’ experience operating
within the health and social sectors in the Australian and Asia-Pacific region. We are a company that
has a personal commitment to its staff and as such we value the long-term relationships that we build
with the people who work with us. For more information about our company and what we do visit
our website at www.abtassociates.com.au.

Our Values

Mission-Driven.

We are united by our mission to improve the lives of people worldwide.

Global.

We are a global community, bringing diverse knowledge, expertise, and perspectives to the many
challenges faced by today's world.
Committed to Excellence.

We strive to meet and exceed the highest professional standards.

Collaborative.
We know that working collaboratively produces excellence.

Accountable.

We take responsibility for what we do and how we do it.

Balanced.
We sustain the energy and commitment we bring to our roles by promoting a healthy balance
between our personal and professional lives.

Preparing Your Application

Please read the following information carefully as incomplete applications may not be accepted.

To submit an application:

1. Visit the Abt Associates website (www.abtassociates.com.au) and navigate to the ‘Careers’
section.

2. Locate the position you are applying for and select ‘Job Details’.

3. Click on the ‘Apply Online’ button and follow the prompts.

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Information for Applicants – Short Term Consultant

It should take between 10-20 minutes for you to complete the online application. Before submitting
your application it is recommended that you have the following documentation prepared so that
these can be readily uploaded during the application process:
1. An electronic version of your CV in MS Word or PDF format (less than 3MB);
2. A statement addressing the key selection criteria (maximum 3 pages). This document should
clearly describe how your skills, experience and qualifications will enable you to meet the
requirements of the position; and

3. Details of at least 3 professional referees (preferably your current supervisor and 2 previous
supervisors).

Other Points to Consider:

1. You will need to submit a separate application for each position that you apply for.

2. If you are successful in being short-listed or are selected for this position you may be required
to undertake a police check, psychometric test and/or a medical examination.

3. Only short-listed candidates will be contacted.

4. Capable women are encouraged to apply.

Lodging Your Application:

All applications should be submitted online through our website at: www.abtassociates.com.au.

Should you experience any difficulties with the submission process, or have any questions about
this role then please contact:

Contact Name: KOMPAK HR Team

Email: recruitment@kompak.or.id
Closing Date: 22 January 2019

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Terms of Reference

The Services that the successful candidate is to provide include, but are not limited to, fulfilling the
following Terms of Reference:

Terms of Reference Kerangka Acuan Kerja

Position Title: District Administrative Support Assistant Nama Jabatan: District Administrative Support
Assistant

Location: Bener Meriah - Aceh Lokasi: Bener Meriah - Aceh

Reporting To: Provincial Manager Melapor Kepada: Provincial Manager

Duration of Assignment: starting from 1st February Jangka Waktu Penugasan: mulai 1 Februari 2019
2019

Abt Associates Values Nilai-Nilai Abt Associates

The incumbent must demonstrate a high level of
commitment to following values of Abt Associates:
Mission-Driven.
We are united by our mission to improve the lives of
people worldwide.
Global.
We are a global community, bringing diverse
knowledge, expertise, and perspectives to the many
challenges faced by today's world.
Committed to Excellence.
We strive to meet and exceed the highest professional
standards.
Collaborative.
We know that working collaboratively produces
excellence.
Accountable.
We take responsibility for what we do and how we do
it.
Balanced.
We sustain the energy and commitment we bring to
our roles by promoting a healthy balance between our
personal and professional lives.
Pihak yang menjabat harus menunjukkan tingkat
komitmen yang tinggi terhadap nilai-nilai Abt
Associates berikut:
Digerakkan oleh Misi.
Kami disatukan oleh misi kami memperbaiki
kehidupan orang-orang di seluruh dunia.
Global.
Kami merupakan sebuah masyarakat global, yang
menghadirkan pengetahuan, keahlian, dan
perspektif yang beragam terhadap banyak
tantangan yang dihadapi oleh dunia saat ini.
Berkomitmen terhadap Keunggulan.
Kami berupaya memenuhi dan melampaui standar
profesional tertinggi.
Kolaboratif.
Kami tahu bahwa bekerja secara kolaboratif akan
menghasilkan keunggulan.
Akuntabel.
Kami bertanggung jawab dengan apa yang kami
lakukan dan bagaimana cara kami melakukannya.
Seimbang.
Kami mempertahankan energi dan komitmen yang
kami bawa pada peran kami dengan
mempromosikan keseimbangan yang sehat antara
kehidupan pribadi dan kehidupan profesional kami.

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Project Summary Ringkasan Proyek

KOMPAK is an Australia-Indonesia government
partnership supporting the Government of Indonesia’s
efforts in reducing poverty through improvements in
basic service delivery and creating opportunities for
work. KOMPAK focuses its efforts on three result areas:
1. Supporting Local Governments and Service Units to
better address the needs of basic service users;
2. Supporting the poor and vulnerable to benefit from
improved village governance; and
3. Supporting the poor and vulnerable to benefit from
increased opportunities for employment and
economic development.
KOMPAK adalah kemitraan Pemerintah Australia
dan Indonesia yang mendukung Pemerintah
Indonesia untuk mengurangi kemiskinan melalui
peningkatan pelayanan dasar dan menciptakan
kesempatan ekonomi yang lebih besar. KOMPAK
akan memfokuskan kegiatannya pada tiga area:
1. Mendukung Pemerintah Daerah dan Unit
Layanan untuk mengatasi kebutuhan pengguna
layanan dasar dengan lebih baik;
2. Mendukung masyarakat miskin dan rentan
mendapatkan manfaat dari tata pemerintahan
desa yang lebih baik; dan
3. Mendukung masyarakat miskin dan rentan
untuk mendapatkan manfaat dari peningkatan
peluang untuk pekerjaan dan pembangunan
ekonomi.

Purpose
Reporting to the Provincial Manager, the District
Administrative Support Assistant is responsible for
assisting the District Coordinator on managing
administrative and logistical tasks at KOMPAK district
office including assisting with small scale procurement
and financial administration in order to support the
events such as meetings, seminars, FGDs and workshops
at district level.
Tujuan
Melapor kepada Provincial Manager, District
Administrative Support Assistant bertanggung
jawab dalam memantu Koordinator Kabupaten
dalam mengelola tugas-tugas administrasi dan
logistik di kantor KOMPAK kabupaten termasuk
membantu kegiatan pengadaan dalam skala kecil
dan administrasi keuangan dalam mendukung
pelaksanaan kegiatan seperti pertemuan, seminar,
Diskusi terfokus (FGD) dan lokakarya di tingkat
kabupaten.

Specific Duties and responsibilities Tugas dan Tanggungjawab

1. Coordinate with kabupaten and kecamatan for any 1. Berkoordinasi dengan pemerintah kabupaten
events supports dan kecamantan untuk pelaskanaan setiap
kegiatan
2. Provide logistics/supplies for the office and events
2. Menyediakan kebutuhan logistik untuk kantor
3. Support provision of administrative/logistical
dan kegiatan
requirement related to the events
3. Mendukung secara administrasi dan
4. Follow up, receiving, collecting quotations from the
persyaratan logistic yang berkaitan dengan
vendors
kegiatan
5. Support the venue hire/accommodation/meeting
4. Menindaklanjuti, menerima dan
package/catering arrangement
mengumpulkan penawaran dari penyedia
6. Distribute invitation and follow up with participants’ barang/jasa
attendance
5. Membantu persiapan sewa
7. Prepare handouts or materials for events tempat/akomodasi/paket rapat /catering

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8. Prepare and collect the attendance list for any
events
9. Attend the events
10. Prepare and submit after event financial reports
11. Provide administrative and logistical services pre,
post and during the events
12. Submit administrative/financial event report latest
3 days after the event completion
Other tasks
1. Immediately report any suspected fraudulent or 1. Segera melaporkan kepada atasan anda atau
corrupt activities to your KOMPAK supervisor or
relevant Director
2. Proactively identify risks, manage those within your
level of accountability
3. Comply with DFAT, Abt Associates and KOMPAK
policies on gender, disability, fraud and 3. Mematuhi semua kebijakan-kebijakan DFAT,
anticorruption, HIV and AIDS, child protection and
the environment
4. Ensure compliance and adherence to various
operational policies, guidelines and manuals issued
by Abt and KOMPAK in the areas of Administration, 4. Memastikan kepatuhan dan ketaatan terhadap
Finance, Human Resources, Procurement, Grants
Administration etc.
5. Demonstrate commitment to gender equality and
social inclusion (GESI) by proactively identifying
opportunities where GESI can be integrated in to
Activities to achieve set goals
6. Undertake other duties as required by your
supervisor
Core Competencies
1. Delivers Results
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6. Menyebarkan undangan dan mengkonfirmasi
kehadiran peserta
7. Menyiapkan handout dan materi untuk
kegiatan
8. Menyiapkan dan mengumpulkan daftar hadir
untuk setiap kegiatan
9. Menghadiri kegiatan-kegiatan
10. Mempersiapkan dan mengajukan laporan
keuangan paska kegiatan
11. Menyediakan dukungan jasa administrative
dan logistic sebelum, sesudah dan selama
kegiatan
12. Menyerahkan laporan administrasi kegiatan
setidaknya 3 hari setelah acara selesai
Tugas-tugas Lainnya
Direktur yang relevan setiap ada kecurigaan
adanya kegiatan-kegiatan kecurangan atau
korupsi
2. Secara proaktif mengidentifikasi risiko, kelola
risiko dalam tingkat akuntabilitas Anda
Abt Associates dan KOMPAK mengenai jender,
keterbatasan gerak, kecurangan dan anti
korupsi, HIV and AIDS, perlindungan anak dan
lingkungannya
berbagai kebijakan, panduan dan manual
operasional yang dikeluarkan oleh Abt dan
KOMPAK di area Administrasi, Keuangan,
Sumber Daya Manusia, Pengadaan, Administrasi
Pendanaan, dll.
5. Menunjukkan komitmen terhadap kesetaraan
jender dan inklusi sosial (GESI) dengan secara
proaktif mengidentifikasi kesempatan dimana
GESI dapat diintegrasikan kedalam aktivitas
untuk mencapai tujuan
6. Melakukan tugas-tugas lain seperti yang diminta
oleh atasan Anda.
Kompetensi Utama
1. Memberikan Hasil
Information for Applicants – Short Term Consultant

2. Builds Internal and External Customer Satisfaction 2. Membangun Loyalitas dan Kepuasan
and Loyalty Pelanggan Internal dan Eksternal
3. Develops People 3. Mengembangkan Orang
4. Communicates 4. Melakukan komunikasi
5. Sets Vision and Direction 5. Menetapkan Visi dan Arah
6. Demonstrates Sound Financial and Business- 6. Menunjukkan Praktek Keuangan dan Praktek
Related Practices Terkait Bisnis yang Baik
7. Builds Teams and Cooperation 7. Membangun Tim dan Kerjasama
8. Promotes Technical Excellence and Quality 8. Mempromosikan Mutu dan Keunggulan Teknis
9. Promotes Diversity 9. Mempromosikan Keragaman
10. Acts as a Role Model 10. Bertindak sebagai Panutan

Key Selection Criteria

For your application to be considered by the panel, interested applicants must submit a response to
each of the following Key Selection Criteria:

KSC 1 University graduate with at least 1 year’s Sarjana dengan paling kurang satu tahun
working experience on administrative pengalaman kerja di bidang pelaksanaan
and logistical supports administrasi dan logistik

KSC 2 Must have the ability to work effectively Harus mempunyai kemampuan untuk bekerja
in a fast-paced and challenging secara efektif di dalam lingkungan yang
environment bergerak cepat dan penuh tantangan

KDC 3 Must be flexible, willing to perform other Harus fleksibel, bersedia melakukan tugas-
duties and work irregular hours tugas lain dan bekerja di luar jam kantor

KSC 4 Able to communicate fluently and Mampu berkomunikasi dengan lancar dan
effectively in Indonesian and/or English efektif baik dalam bahasa Indonesia dan/atau
dalam bahasa Inggris

KSC 5 Must be capable of working both Harus mampu bekerja baik secara individu
individually and as part of a team maupun sebagai bagian dari sebuah tim

KSC 6 Must be familiar with using Microsoft Harus terbiasa dan paham penggunaan
Office, email and websites Microsoft office, email dan websites

If no response to the above Key Selection Criteria is made, applications will not be considered
further.
KOMPAK is a child safe organisation and promotes the safety, wellbeing and inclusion of all
children.

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