REPUBLIC OF THE PHILIPPINES

PROVINCE OF CEBU
City of Talisay
OFFICE OF THE CITY LEGAL OFFICER
Tel. No. : 491-4730
Atty. Giovanni D. Sususco
City Legal Officer

August 7, 2019

To: COMMISSION ON AUDIT

OFFICE OF THE CHAIRPERSON

Thru: Mario G. Lipana

Director III

Re: Audit Observation Memorandum (AOM) 2019-216

Dear Sir:

This is in reply to your Audit Observation Memorandum dated April 29,

2019, requiring Mayor Eduardo R. Gullas of the City of Talisay, Cebu, and our
City of Talisay Accountant to submit pertinent documents that would sufficiently
justify and support the Liquidation Report submitted to your good office.

In response to your directive order mentioned in your Audit Observation

Memorandum, the undersigned respectfully and humbly submit the following
documents and explanations in support of the Liquidation Report submitted to
your good office:

1) In response to item No. 1 in the AOM, the undersigned respectfully

submit the Certified True Copies of the Authority to Accept Payment,
Fidelity Bond of Special Disbursing Officer (SDO) covering September
2018, and Official Receipt. Due to COA’s advice to increase
accountability of the SDO, new issued fidelity bond effective March 11,
2019 to March 2020 was attached to cash advance dated Jan. 3, 2019;

2) For item No. 2 in the AOM, we humbly submit the Certified True Copy
of the Certification by our City Budget Officer showing proof of the
allocation of the budget for Peace and Order Programs (POP) in the
amount of P 90,185,000 for 2019 as well as the Certified True Copy of
the Appropriation Ordinance of City of Talisay covering the Annual
Budget for the Calendar Year 2019;

3) For Item No. 3, we respectfully submit the Certified True Copy of the
minutes of the meeting by the Office of the City of Talisay Peace and
Order Council showing proof that 2/3 of the members of the Talisay
City Peace and Order Council had approved the POP of the City;
4) For Item No. 3-a, we submit the certified copy of Cash Advance of
Subsidiary Ledger showing that the SDO has no unliquidated cash
advance. This document is a concrete proof that the certification issued
by the accountant was erroneously dated;

5) For item No. 3-b, we respectfully submit the certification of the office
of the PNP Talisay City, Cebu, citing that the peace and order of the
City of Talisay is generally peaceful and manageable with regards to
crimes which are not drug related, however, drug related problems in
the City of Talisay are very unpleasant and needs to be curb
immediately;

6) For item No. 3-c, we humbly inform your good office that the activities
enumerated in the Physical and Financial Plan (PFP) are generic in
character and were specifically enumerated in the accomplishment
report. Moving forward, the undersigned respectfully assured your
good office that we will submit a concrete and specific program of
activities in the Physical and Financial Plan for the next calendar year;

7) For item no. 3-d, the amount of the expenses mentioned in the AOM
will be return under OR No. _________________:

8) For item no. 3-e, we respectfully inform your good office that the
person in charge of liquidation unintentionally attached the certification
without taking into consideration the date given. We assured and
undertake that we will correct this deficiency in the succeeding cash
advance and liquidation;

9) For item No. 3-f, we will take note of your observations and we will
humbly and respectfully undertake to correct and take cognizance of the
deficiency in the succeeding cash advance and liquidation.

We look forward for your response in our reply.

Thank you and God Bless.

Sincerely,

Atty. Giovanni D. Sususco

City Legal Officer