Document posting (FB50) or (F-02)

Ex:- Salary A/c Dr. XXX

To Salary payable A/c XXX

Document posting (FB60) or (F-43)

Expenses A/c Dr. XXX

To Vendor A/c XXX

Vendor credit memo (FB65) or (F-41)

Vendor A/c Dr. XXX

To Expenses A/c XXX

Vendor payment (F-53)

Vendor A/c Dr. XXX

To Bank A/c XXX

1. Discount entry

Vendor A/c Dr. 10000

To Discount Recvd 10000

To Cash A/c 90000

Vendor Special G/L Transaction:-

1. Down payment request (F-47):-

No Accounting Entry

2. Advance payment to Vendor (F-48):-

Vendor A/c Dr. (Adv. to vendor) 60000

To Bank A/c 60000

3. Vendor Invoice posting (FB60):-

Expenses A/c Dr. 100000

To Vendor A/c 100000

4. Transfer from special G/L to Normal G/L (F-54):-

Vendor A/c Dr. (Sundry creditor) 60000

To Vendor A/c Dr. (Adv. to Vendor) 60000

5. Transfer from normal G/L to special G/L (F-51):-

 Vendor A/c Dr. (Sundry creditor) 10000
To Vendor A/c (Retainsion money) 10000
6. Vendor balance payment (F-53):-

Vendor A/c Dr. (Sundry creditor) 30000

To Bank A/c 30000
7. Retaintion money payment (F-53):-

Vendor A/c Dr. (Ret. Money) 10000

To Bank A/c 10000

Bank Transaction with BRS Entry:-

1. Payment:-

Vendor A/c Dr. XXX

To Bank OG A/c XXX

BRS:-

Bank OG A/c Dr. XXX

To Bank Main A/c XXX

2. Receipt:-

Bank IC A/c Dr. XXX

To Customer A/c XXX

BRS:-

Bank Main A/c Dr. XXX

To Bank IC A/c XXX

3. Bank Transfer:-

Bank OG A/c Dr. XXX

To Bank BT A/c XXX

BRS:-

Bank BT A/c Dr. XXX

To Bank Main A/c XXX

Withholding Tax or TDS:-

1. Vendor advance payment (F-48):-

Vendor A/c Dr. 60000

To TDS Payable A/c 600

To Bank OG A/c 59400

2. Vendor Invoice posting (FB60):-

Expenses A/c Dr. 100000

To TDS Payable A/c 2000

To Vendor A/c 98000

3. Transfer of Special GL to Normal GL (F-54):-

4. Payment of TDS (J1INMIS):-

TDS Payable A/c Dr. 2000

To Bank OG A/c 2000

Service Tax:-

1. Post Vendor document with service tax (FB60):-

Expenses A/c Dr. 100000

Input S T – Basic 12000

Input S T – Ecess 240

Input S T – SHE 120

To Vendor A/c 112360

2. Post Vendor invoice with TDS and Service Tax (FB60):-

Expenses A/c Dr. 88999.64
Input S T – Basic 10679.96
Input S T – Ecess 213.60
Input S T – SHE 106.80
To Vendor A/c 99000
To TDS Payable 1000

FI-MM Integration:-

1. When PO is created :-
 —- No Entry —–

2. When GR is posted:-

Inventory Account Dr (Transaction Key BSX in OBYC) XXX

To GR/IR account (T.Key WRX in T-code OBYC) XXX

3. When Invoice is posted:-

GR/IR account Dr. XXX

To Vendor account Cr. XXX

4. Payment made to Vendor:-

Vendor A/c Dr XXX

To Bank A/c Cr. XXX

Service Procurement:-

1. Service Entry sheet (ML81N):-

Service charges A/c Dr. XXX

To SR/IR A/c XXX

2. Invoice receipt (MIRO):-

SR/IR A/c Dr. XXX

To Vendor A/c XXX

Goods Transport Agency:-

Transportation Exp. A/c Dr. 100000

Input S. Tax- Basic A/c Dr. 3000

Input S. Tax-ECS A/c Dr. 60

Input S. Tax-SHE A/c Dr. 30

To Vendor A/c 100000

To GTA S. Tax- Basic A/c 3000

To GTA S. Tax- ECS A/c 60

To GTA S. Tax- SHE A/c 30

Customer Document Posting (FB70) or (F-22)

Customer A/c Dr. XXX

To Revenue A/c XXX

Customer Credit memo (FB75) or (F-27)

Revenue A/c Dr. XXX

To Customer A/c XXX

Incoming payment from customer:-

Bank IC A/c Dr. XXX

To Customer A/c XXX

Sometimes Vendor may be a customer:-

Vendor Invoice – 75000

Customer Invoice- 100000

Payment Entry:-

Bank IC A/c Dr. 25000

Vendor Vs. Customer A/c 75000

To Customer Vs. Vendor 100000

Customer Special GL:-

1. Customer Down payment request (F-37):-

No Accounting Entry

2. Customer down payment (Adv. Receipt) (F-29):-

Bank IC A/c Dr. 4000

To Customer A/c 4000

3. Transfer from special GL to special GL (Adv. receipt to Security deposit) (F-30):-

Adv. from Customer A/c Dr. 5000

To Security deposit A/c 5000

4. Post customer invoice (FB70) :-

Customer A/c Dr. 100000

To Revenue A/c 100000

5. Transfer from Normal GL to Special GL (Inv. Amount to Ret. Money) (F-30):-

Ret. Money- customer A/c Dr. 10000

To S. Debtor-Dom A/c 10000

6. Customer balance receipt (Incoming payment) (F-28):-

Bank IC A/c Dr. 50000

Customer A/c Dr. 10000

To Customer A/c 60000

7. Receive Ret. Money from customer (F-28):-

Bank IC A/c Dr. 10000

To Ret. Money – Customer A/c 10000

Service tax of Customer:-

Post customer invoice with S. Tax (FB70)

Customer A/c Dr. 112360

To Revenue A/c 100000

To Output S. Tax- Basic 12000

To Output S. Tax- Ecess 240

To Output S. Tax-SHE 120

Tax collected at source:-

1. Post customer invoice with TCS (FB70):-

Customer A/c Dr. 100000

TCS offsetting A/c Dr. 1000

To Scrape sales A/c 100000

To TCS Payable A/c 1000

2. Transfer TCS offset amounts to Customer (F-30):-

Customer A/c Dr. 1000

To TCS Offsetting A/c 1000

FI-SD Integration:-

1. Initial stock upload (MB1C):-

Inventory trading goods A/c Dr. XXX

To Initial stock upload A/c XXX

2. Sales Order (VA01):-

No Accounting Entry

3. Post Goods issue (VL01N):-

Cost of goods sold A/c Dr. XXX

To Inv. Trading goods A/c XXX

4. Billing document (VF01):-

Customer A/c Dr. XXX

To Sales revenue A/c XXX

5. Incoming payment from customer (F-28):-

Bank IC A/c Dr. XXX

To Customer A/c XXX

Asset Accounting:-

1. Asset Acquisition (F-90):-

Asset A/c Dr. XXX

 To Vendor A/c XXX

2. Depreciation Posting (AFAB):-

Depreciation A/c Dr. XXX

To Accum. Depreciation A/c XXX

3. Asset retirement with revenue (F-92):-

When the asset sold is cleared against the customer invoice

Customer A/c Dr. XXX

To Asset sale clearing A/c XXX

At the time of payment,

Dr. Bank Incoming A/c

Cr. Customer A/c

When asset is sold

Asset sale clearing A/c Dr. XXX

Accum. Depreciation A/c Dr. XXX

Loss on sale of asset A/c Dr. XXX

To Asset A/c XXX

To Profit on Sale of Asset A/c (if applicable) XXX

4. Asset retirement by scrapping (ABAVN):-

Loss due to scrape A/c Dr. XXX

Accum. Depreciation A/c Dr. XXX

To Asset A/c XXX

5. Asset transfer within company code (ABUMN):-

Accum. Depreciation A/c Dr. XXX (Bus. Ar.-A)

To Accum. Depreciation A/c Dr. XXX (Bus. Ar.--B)

Asset A/c Dr. XXX (Bus. Ar.--A)

To Asset A/c XXX (Bus. Ar.--B)

6. ABT1N------> InterCompany Asset Transfer

OLD Company Code 75 OLD Business Area Asset A/C Credit

OLD Company Code 70 OLD Business Area Acc. Dep Debit
OLD Company Code 40 OLD Business Area Asset sale A/C Debit
NEW Company Code 70 NEW Business Area Asset A/C Debit
NEW Company Code 50 NEW Business Area InterCompanyClearing Credit

Extra Accounting Entry:-

1. Goods issue to Production:-

Raw material consumption A/c Dr. XXX

To Inventory Raw material A/c XXX

2. When finished goods comes from factory after manufacture:-

Inventory finished goods A/c Dr. XXX

To Cost of goods manufactured A/c XXX