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management levels, from top to bottom. Planning and Scheduling 1

management levels, from top to bottom.

Planning and Scheduling

Planning Choosing a goal and developing a method of strategy to achieve that goal 2

Planning

Choosing a goal and developing a method of strategy to achieve that goal

Planning Choosing a goal and developing a method of strategy to achieve that goal
Planning Choosing a goal and developing a method of strategy to achieve that goal 2
Planning reduces crisis management If you plan effectively there is less likelihood of any critical

Planning reduces crisis management

If you plan effectively there is less likelihood of any critical issues coming up. However, it is important to be prepared for unforeseen situations occurring and be prepared to sit back and plan again around any issues.

Planning allows focus and personal energy direction. As you can appreciate, by establishing a focus

Planning allows focus and personal energy direction.

As you can appreciate, by establishing a focus through planning you will be able to channel your energy positively into reaching an outcome. Having a course of direction will assist you in accomplishing your tasks in a more timely and efficient manner.

Planning helps eliminate

A) Bad habits B) Fear of failure.

•   A) Bad habits •   B) Fear of failure. If you s6ck to a

If you s6ck to a plan you are more likely to break some bad habits you might have ( ie surfing around the net without really accomplishing anything). By establishing a plan and s6cking to it you are less likely to fail

Planning allows you to set priorities and focus on what is important. Even within your

Planning allows you to set priorities and focus on what is important.

Even within your plan you can prioritize your tasks so that items you think are more important than others can be actioned accordingly.You need to discover what is important to you and sometimes go through a few boring tasks in order to get to the exciting end result.

Planning provides the framework for informed decision making . By planning what you are going

Planning provides the framework for informed decision making .

By planning what you are going to do you will be establishing a framework and will be able to tick off items from your "to do" list as you go along.This is an extremely effective way to manage any tasks that you have.

Benefits of Planning Benefits of Planning Persistence Direc9on Crea9on Intensified of Task Effort Strategies 8

Benefits of Planning

Benefits of Planning Persistence Direc9on Crea9on Intensified of Task Effort Strategies
Benefits
of Planning
Persistence
Direc9on
Crea9on
Intensified
of Task
Effort
Strategies

How to Make a Plan That Works

How to Make a Plan That Works Set Goals Develop Commitment Develop Effec9ve Ac9on Plans Track
How to Make a Plan That Works Set Goals Develop Commitment Develop Effec9ve Ac9on Plans Track

Set

Goals

Develop

Commitment

to Make a Plan That Works Set Goals Develop Commitment Develop Effec9ve Ac9on Plans Track Progress
to Make a Plan That Works Set Goals Develop Commitment Develop Effec9ve Ac9on Plans Track Progress

Develop

Effec9ve

Ac9on

Plans

Develop Commitment Develop Effec9ve Ac9on Plans Track Progress Toward Goal Achievement Maintain
Track Progress Toward Goal Achievement
Track
Progress
Toward
Goal
Achievement

Maintain

Flexibility

Track Progress Toward Goal Achievement Maintain Flexibility Revise exis9ng plan or Begin new planning process 9
Track Progress Toward Goal Achievement Maintain Flexibility Revise exis9ng plan or Begin new planning process 9
Track Progress Toward Goal Achievement Maintain Flexibility Revise exis9ng plan or Begin new planning process 9
Track Progress Toward Goal Achievement Maintain Flexibility Revise exis9ng plan or Begin new planning process 9
Revise exis9ng plan or Begin new planning process
Revise exis9ng plan
or
Begin new planning process
Track Progress Toward Goal Achievement Maintain Flexibility Revise exis9ng plan or Begin new planning process 9

Setting Goals

Setting Goals Specific Measurable AIainable Realis9c Timely S.M.A.R.T. 10
Specific Measurable AIainable Realis9c Timely S.M.A.R.T.
Specific
Measurable
AIainable
Realis9c
Timely
S.M.A.R.T.

Developing Commitment to Goals

Developing Commitment to Goals The determina6on to achieve a goal is increased by: –   SeEng
Developing Commitment to Goals The determina6on to achieve a goal is increased by: –   SeEng

The determina6on to achieve a goal is increased by:

SeEng goals through par6cipa6on – Making goals reasonable – Making goals public – Obtaining top management support

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Developing Effective Action Plans

An Action Plan Lists…

Developing Effective Action Plans An Action Plan Lists… Specific Steps People Resources Time Period 12

Specific Steps

Developing Effective Action Plans An Action Plan Lists… Specific Steps People Resources Time Period 12

People

Developing Effective Action Plans An Action Plan Lists… Specific Steps People Resources Time Period 12

Resources

Developing Effective Action Plans An Action Plan Lists… Specific Steps People Resources Time Period 12

Time Period

Developing Effective Action Plans An Action Plan Lists… Specific Steps People Resources Time Period 12

Tracking Progress

Tracking Progress Set… Proximal Goals Distal Goals Gather and provide… Performance Feedback 13

Set…

Tracking Progress Set… Proximal Goals Distal Goals Gather and provide… Performance Feedback 13

Proximal Goals

Tracking Progress Set… Proximal Goals Distal Goals Gather and provide… Performance Feedback 13

Distal Goals

Tracking Progress Set… Proximal Goals Distal Goals Gather and provide… Performance Feedback 13

Gather and provide…

Tracking Progress Set… Proximal Goals Distal Goals Gather and provide… Performance Feedback 13
Tracking Progress Set… Proximal Goals Distal Goals Gather and provide… Performance Feedback 13

Performance

Feedback

Planning or Doing?

Planning or Doing? •   •   •   •   •   Planning takes many

Planning takes many hours and much effort, time and effort that could be spent doing something. Is time spent planning time lost? No. If planning involves predicting where an industry is going, and these predictions are merely guesses, as some managers think, whats to be gained from planning? Time spent planning is time spent learning. Learning what? To get better and faster at predicting industry outcomes and setting standards.

is time spent learning . Learning what? To get better and faster at predicting industry outcomes
is time spent learning . Learning what? To get better and faster at predicting industry outcomes
is time spent learning . Learning what? To get better and faster at predicting industry outcomes
is time spent learning . Learning what? To get better and faster at predicting industry outcomes

Source: Planning Not to Learn,Fast Company, available online at http://www.fastcompany.com/resources/columnists/

vgct/052404.html.

Planning Cycle

Planning Cycle The Planning Cycle brings together all aspects of planning into a coherent, unified process

The Planning Cycle brings together all aspects of planning into a coherent, unified process

Analysis of Opportuni6es Iden6fy Aim Explore Op6ons Selec6on of Best Op6on Feedback Detailed Planning Plan

Analysis of Opportuni6es

Analysis of Opportuni6es Iden6fy Aim Explore Op6ons Selec6on of Best Op6on Feedback Detailed Planning Plan Evalua6on

Iden6fy Aim

Analysis of Opportuni6es Iden6fy Aim Explore Op6ons Selec6on of Best Op6on Feedback Detailed Planning Plan Evalua6on

Explore Op6ons

Analysis of Opportuni6es Iden6fy Aim Explore Op6ons Selec6on of Best Op6on Feedback Detailed Planning Plan Evalua6on
Analysis of Opportuni6es Iden6fy Aim Explore Op6ons Selec6on of Best Op6on Feedback Detailed Planning Plan Evalua6on

Selec6on of Best Op6on

Feedback

Iden6fy Aim Explore Op6ons Selec6on of Best Op6on Feedback Detailed Planning Plan Evalua6on Closure of Plan

Detailed Planning

Plan Evalua6on

Iden6fy Aim Explore Op6ons Selec6on of Best Op6on Feedback Detailed Planning Plan Evalua6on Closure of Plan

Closure of Plan

Analysis of Opportunities

Analysis of Opportunities •   The first thing to do is to do is to spot

The first thing to do is to do is to spot what needs to be done.You will crystallize this into a formal aim at the next stage in the process.

One approach to this is to examine your current position, and decide how you can improve it.There are a number of techniques that will help you to do this:

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Identifying your Goals

Identifying your Goals •   Once you have completed a realistic analysis of the opportunities for

Once you have completed a realistic analysis of the opportunities for change, the next step is to decide precisely what the aim of your plan is. Deciding and defining an aim sharpens the focus of your plan, and helps you to avoid wasting effort on irrelevant side issues.

Ask Yourself

Ask Yourself •   What do I want the future to be? •   What benefit

What do I want the future to be? What benefit do I want to give to my customers? What returns do I seek? What standards am I aiming at? What values do I and my organization believe in?

Activity I:

Activity I: Planning a Vacation 21

Planning a Vacation

Activity II:

Activity II: Planning to buy a House 22

Planning to buy a House

Activity III:

Activity III: Planning for Retirement 23

Planning for Retirement