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<Organisation Name>
<Project title>
Monitoring & Evaluation Plan
16 August 2019
www.tools4dev.org
INSTRUCTIONS: Instructions for this template are shown in red and yellow. Delete all
instructions before submitting your proposal.
Items to be completed are highlighted in grey. Remove the grey highlighting before
submitting your proposal.
<Project Title>, Monitoring & Evaluation Framework
16 August 2019
Contents
INSTRUCTIONS: Update the Table of Contents as the final step before submitting your
report.
Acronyms ............................................................................................................................ ii
1 Introduction .................................................................................................................. 1
3 Indicators ...................................................................................................................... 3
Appendices ......................................................................................................................... 8
<Tool Title>........................................................................................................................ 8
<Tool Title>........................................................................................................................ 8
<Tool Title>........................................................................................................................ 8
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<Project Title>, Monitoring & Evaluation Framework
16 August 2019
Acronyms
INSTRUCTIONS: Delete any acronyms that you do not use in your report. Add any
additional acronyms that you use. Acronyms should ONLY be used for things that
appear more than 15 times in your plan. If something appears less than 15 times it
should be written out in full every time. The first time you use an acronym it should be
written out in full with the acronym in parentheses afterwards.
AIDS Acquired Immunodeficiency Syndrome
HIV Human Immunodeficiency Virus
M&E Monitoring and Evaluation
MoH Ministry of Health
NGO Non-Governmental Organization
TOT Training of Trainers
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<Project Title>, Monitoring & Evaluation Framework
16 August 2019
1 Introduction
INSTRUCTIONS: Complete this section with background details.
Title <Insert>
Duration <Insert>
Partners <Insert>
Beneficiaries <Insert>
Cost <Insert>
Goal <Insert>
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<Project Title>, Monitoring & Evaluation Framework
16 August 2019
2 Logical Framework
INSTRUCTIONS: Complete the following logical framework table, describing the goal, outcome, outputs and activities of the project.
See the Logical Framework (Logframe) Template on tools4dev for an example of how to complete this table.
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<Project Title>, Monitoring & Evaluation Framework
16 August 2019
3 Indicators
INSTRUCTIONS: For each indicator listed in the previous logframe table describe
precisely what the indicator is and how it will be measured. An example is shown
below. Copy and paste the table as many times as required for completing all the
indicators.
Definition Sum of all reading proficiency test scores for all students in Grade 6 divided by the
total number of students in Grade 6.
Purpose To assess whether reading proficiency at the schools participating in the program is
improving over time. This would provide evidence on whether the reading component
of the program is effective.
Data Collection The class teacher will conduct a reading proficiency test for all students in the class.
Each student will be assessed individually in a separate room. The teacher will ask
them to read a list of words, sentences and paragraphs out loud and will mark each
one that they have difficulty with. Any students not present on the day of the
assessment will be excluded.
Responsible Teachers
Reporting The individual score for each student will be reported in the six monthly progress
reports submitted by each teacher to the Program Manager. The Program Manager
will then combine the data from each class to create full list of students and their
scores. This will be used to calculate the average score for all students in Grade 6
using the definition above. The average score will be included in the report for the
donor submitted every six months.
Quality Control All teachers will attend a one day training course on how to complete the
assessment. To verify the accuracy of the test scores submitted by the teachers the
Program Manager will randomly select one class every six months to audit. This
audit will involve re-testing all the students in the class and comparing the results to
the results submitted by the teacher.
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<Project Title>, Monitoring & Evaluation Framework
16 August 2019
Indicator <Insert>
Definition <Insert>
Purpose <Insert>
Baseline <Insert>
Target <Insert>
Tool <Insert>
Frequency <Insert>
Responsible <Insert>
Reporting <Insert>
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<Project Title>, Monitoring & Evaluation Framework
16 August 2019
Role Responsibilities
<Insert> <Insert>
<Insert> <Insert>
<Insert> <Insert>
<Insert> <Insert>
<Insert> <Insert>
<Insert> <Insert>
<Insert> <Insert>
<Insert> <Insert>
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<Project Title>, Monitoring & Evaluation Framework
16 August 2019
5 Data Flow
INSTRUCTIONS: Insert a flow chart and description showing how the monitoring data
will flow from the place where it is collected up to the management team and then to
other stakeholders, including the donor. An example is shown below.
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<Project Title>, Monitoring & Evaluation Framework
16 August 2019
6 Data Management
6.1 Storage
<Describe how the data collected will be stored. For example, will it be stored in a spread sheet,
database, hard copies, etc. How will it be backed up? How long will it be stored for? Data for different
indicators may be stored in different ways>
6.2 Analysis
<Describe which software / tools will be used to analyse the data, such as SPSS, Stata, Excel,
Tableau Public, etc>
6.3 Privacy
<Discuss any privacy issues with the data and how they will be addressed. For example, if you are
collecting personal medical records how will they be kept confidential, who will have access to them,
when will they be destroyed, etc>
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<Project Title>, Monitoring & Evaluation Framework
16 August 2019
Appendices
INSTRUCTIONS: Add any necessary appendices. As a minimum this should include
the tools (questionnaires, interview guides, procedures etc) that will be used to
measure each indicator.
<Tool Title>
<Insert tool>
<Tool Title>
<Insert tool>
<Tool Title>
<Insert tool>