Books of Original Entry & Ledgers PDF

Prepared by D.
El-Hoss
Ledgers &
Books of
Original Entry
www.igcseaccounts.com
All questions are the copyright of Cambridge International Examination Board.

Prepared by D. El-Hoss
4 For
Examiner’s
Use
2 Jim Dee is a sole trader who buys and sells on credit and keeps full accounting records. His
transactions for the month of September 2003 include the following.
Date Transaction Customer’s name Amount ($)

September 6 Goods sold Whizzo Products 400
10 Goods sold T Culpepper 750
14 Goods returned Whizzo Products 100
20 Goods sold Sam Beesi 1500
26 Goods returned T Culpepper 150
(a) Enter these transactions in Jim’s Sales Journal and Sales Returns Journal below and
show the totals for the month.
Sales Journal
Date Amount
2003 Customer $
Sales Returns Journal
Date Amount
2003 Customer $
[7]
0452/02/O/N/03
5 For
Examiner’s
Use
2 (b) Make the necessary entries in the ledger accounts below.
Jim Dee
Sales Ledger
Whizzo Products account
..........................................................................................................................................
..........................................................................................................................................
..........................................................................................................................................
..........................................................................................................................................
T Culpepper account
..........................................................................................................................................
..........................................................................................................................................
..........................................................................................................................................
..........................................................................................................................................
Sam Beesi account

..........................................................................................................................................
..........................................................................................................................................
..........................................................................................................................................
..........................................................................................................................................
Nominal Ledger
Sales account
..........................................................................................................................................
..........................................................................................................................................
..........................................................................................................................................
Sales Returns account
..........................................................................................................................................
..........................................................................................................................................
......................................................................................................................................[7]
0452/02/O/N/03 [Turn over

6 For
Examiner’s
Use
2 (c) On 3 October 2003 Jim sent an invoice for $800 to Rachel Smith for goods sold to her
on credit. Rachel paid for these goods by cheque on 12 October 2003, deducting 2 %
cash discount.
Enter these transactions in Rachel’s account in Jim’s Sales Ledger below.
Rachel Smith account
..........................................................................................................................................
..........................................................................................................................................
..........................................................................................................................................
..........................................................................................................................................
......................................................................................................................................[3]
0452/02/O/N/03
2 Ombeya sells musical instruments. In September he had the following transactions: For
Examiner's
Use
Date Details Reference Amount
September $
4 Sale to Hales orchestra INV23 1200
15 Sale to Sing Song band INV24 450
17 Returns from Hales orchestra RT7 300
28 Sale to Town school INV25 700
REQUIRED
(a) Show the entries to be made for September in Ombeya’s sales journal and sales
returns journal.
Ombeya
Sales Journal

$
Ombeya
Sales Returns Journal

$
[4]
© UCLES 2008 0452/02/O/N/08

(b) Using the information in Ombeya’s sales journal and his sales returns journal, write up For
the following accounts in his ledger for September. Examiner's
Use
Show the amounts transferred to his trading account for the month.
Sales account
Sales returns account
Hales Orchestra account
Sing Song band account
Town School account
[8]
© UCLES 2008 0452/02/O/N/08 [Turn over

The Sing Song band goes out of business on 10 October without paying the amount due to For
Ombeya. Examiner's
Use
REQUIRED
(c) Show the journal entry (with narrative) to write off the bad debt.
Date Dr Cr
[5]
(d) State which accounting principle Ombeya has followed in writing off the bad debt.
[2]
[Total: 19]
© UCLES 2008 0452/02/O/N/08

2 (a) State which accounting document would show the amount of: For
Examiner's
Use
(i) trade discount
(ii) cash discount
[2]
Chen makes the following sales on credit in the week ending 16 October 2009.
October Customer Reference $

12 Artelis A4 230
14 Brook B1 300
15 Chadri C7 55
He writes up his sales journal at the end of the week as shown below.
Chen
Sales journal
October Reference $
12 Artelis A4 250
14 www.igcseaccounts.com
Brook B1 300
16 Total sales for week 550
REQUIRED
(b) From the entries in the sales journal, write up the accounts in Chen’s ledger shown on
the next page to record the transactions for the month.
Sales account
[2]
Artelis account
[2]
Brook account
[2]
© UCLES 2009 0452/02/O/N/09

Chen realises he has made two errors in writing up the sales journal. He decides to correct For
these errors by journal entries. Examiner's
Use
REQUIRED
(c) Show the two separate journal entries necessary to correct these errors. Narratives are
not required.
Dr Cr
$ $
Dr Cr
$ $
[4]
(d) State the balance on each of the accounts in Chen’s ledger after correcting the two
errors.
Dr Cr
$ $
Sales account
Artelis account
Brook account
Chadri account
[6]
[Total: 18]

3 Moma keeps full accounting records and makes up her financial statements (final accounts) For
to 31 October in each year. Examiner's
Use
Extracts from her accounting records for October 2010 show the following:
Purchases Journal
$
October 5 Summa 320
17 Carter 500
29 Summa 270
Purchases Returns Journal

$
October 8 Summa 100
Cash Book (credit side)

Discount Bank
$ $
October 30 Summa 220
31 Carter 15 485
REQUIRED
(a) Write up the accounts of Summa and Carter in Moma’s purchases ledger for the month
of October 2010. Show any balances carried and brought down.
Purchases Ledger
Summa account
[7]

10
Carter account For

Examiner's
Use
[5]
At 1 October Moma had 200 units of inventory (stock) which had cost $2.80 per unit. In the
month of October her purchases were:
October Units Cost per unit

$
5 100 3.20
10 130 3.10
27 120 2.90
REQUIRED
(b) Calculate the following. Show your workings.
(i) The value of inventory (stock) at 1 October.

[2]
(ii) The total cost of purchases for October.
[6]
© UCLES 2010 0452/13/O/N/10

11
(c) Stock is sold in the order in which it is received. At 31 October Moma had 250 units in stock. For
The net realisable value of each unit was $3.00. Examiner's
Use
Calculate the value of inventory (stock) at 31 October.
[5]
[Total: 25]

3 The following balances were taken from the books of Hans Lee, a sole trader, at 30 April 2012. For
Examiner's
Use
$
Revenue 110 000
Purchases 65 000
Inventory 1 May 2011 11 500
Trade receivables 1 300
Trade payables 1 900
Machinery 7 400
Expenses 31 600
Bank (overdraft) 3 100
Capital 11 500
Drawings 7 600
Hans Lee’s inventory at 30 April 2012 was $12 100.
REQUIRED
(a) State one reason for preparing a trial balance.
[1]
(b) Complete the following trial balance for Hans Lee at 30 April 2012. Show any difference
you find as a balance in an appropriate account.
Hans Lee
Trial Balance at 30 April 2012
Dr Cr
$ $
Revenue
Purchases
Inventory
Trade receivables
Trade payables
Machinery
Expenses
Bank (overdraft)
Capital
Drawings
[7]
© UCLES 2012 0452/11/M/J/12

After the trial balance had been prepared, the following errors were discovered. For
Examiner's
Use
1 The purchases journal had been undercast by $1600.
2 $150 received from John Tan, a credit customer, had been debited to his account.
3 No entry had been made in the drawings account for $200 cash taken by Hans Lee.
REQUIRED
(c) Prepare the entries in Hans Lee’s journal to correct the above errors.
Narratives are not required.
Hans Lee
Journal
Debit Credit
$ $
3
[6]
(d) In the following table place a tick () under the correct heading to show how correcting
each of the above errors would change the profit for the year.
Increase Decrease No effect

Error 1
Error 2
Error 3
[3]
© UCLES 2012 0452/11/M/J/12 [Turn over

10
(e) Using your answer to (b), state whether you consider that all the errors on Hans Lee’s For
books have been discovered. Give a reason for your answer. Examiner's
Use
[2]
[Total: 19]
© UCLES 2012 0452/11/M/J/12

1 Dalia Said is a trader. She maintains a full set of accounting records. She purchases and For
sells goods on credit. Examiner's
Use
The following transactions took place in March 2012.
March 2 Bought goods, $1950, on credit from Essam Wholesalers

8 Bought goods on credit from Ramy El Din, list price $680, subject to a trade
discount of 20%
14 Returned goods, list price $120, to Ramy El Din
21 Paid the balance owing to Essam Wholesalers by cheque, less 2% cash discount
28 Paid a cheque for $300 on account to Ramy El Din
REQUIRED
(a) Write up the purchases journal and the purchases returns journal for March 2012.
Total each journal and indicate the ledger account to which the total would be transferred.
Dalia Said
Purchases journal
Date Details $ $
[3]
Purchases returns journal
Date Details $ $
[2]
© UCLES 2012 0452/22/M/J/12

(b) Write up the accounts of Essam Wholesalers and Ramy El Din as they would appear in For
Dalia Said’s ledger for the month of March 2012. Examiner's
Use
There was no balance on either of these accounts on 1 March 2012.
Where traditional “T” accounts are used they should be balanced and the balance
brought down. If there is no balance the account should be totalled.
Where three-column running balance accounts are used the balance column should be
updated after each entry.
Dalia Said
Essam Wholesalers account
[3]
Ramy El Din account
[4]
(c) Name the ledger in which Dalia Said would maintain the accounts of Essam
Wholesalers and Ramy El Din.
[1]

Dalia Said’s total purchases for the year ended 31 March 2012 were $33 400. On 31 March 2012 For
her trade payables amounted to $2600. Dalia Said is allowed a period of 30 days in which to pay Examiner's
Use
her accounts.
REQUIRED
(d) Calculate the payment period for the trade payables.
Your answer should be rounded up to the next whole day.

Show your workings.
[2]
(e) State one advantage to Dalia Said of paying creditors after the due date.
[1]
(f) State one disadvantage to Dalia Said of paying creditors after the due date.
[1]
(g) Dalia Said is concerned that some of her credit customers are exceeding the period of
credit allowed.
Suggest three ways in which Dalia Said could improve the collection period for trade
receivables.
(i)
(ii)
(iii)
[3]
[Total: 20]
© UCLES 2012 0452/22/M/J/12

12
4 Theba maintains a petty cash book using the imprest system. For
Examiner's
Use
REQUIRED
(a) State one reason why Theba maintains a petty cash book in addition to her main cash
book.
[2]
(b) Explain what is meant by the imprest system of petty cash.
[2]
Theba’s imprest amount is $200.
On 1 April 2012 she had $97 in the petty cash box. On the same day she made a transfer
from the business bank account to restore the petty cash to the imprest amount.
On 30 April 2012 Theba had the following petty cash vouchers.
$
April 4 Postage stamps 24
12 Stationery 36
17 Fuel for motor vehicle 38
21 Refund from stationery supplier 4
24 Catering supplies 12
29 Cleaning 70
REQUIRED
(c) Prepare Theba’s petty cash book for the month of April 2012.
Balance the book on 30 April 2012 and carry down the balance.
Make the entry on 1 May 2012 to restore the petty cash to the imprest amount.
[12]
© UCLES 2012 0452/11/M/J/12

13
For
Examiner's
Cleaning Use
$
Catering
supplies
$
Motor expenses
$
Postages &
Stationery
Theba – Petty Cash Book
$
Total Paid
$
Details
Date
Total Received

14
(d) From the entries in the petty cash book, record the transactions for the month in
Theba’s ledger.
For
Examiner's
Postage and Stationery account Use
Motor expenses account
Catering supplies account
Cleaning account
[5]
(e) State the amount of petty cash which would be included in Theba’s balance sheet
prepared on 30 April 2012.
[1]
[Total: 22]
© UCLES 2012 0452/11/M/J/12


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Prepared by D.

All questions are the copyright of Cambridge International Examination Board.

Date Transaction Customer’s name Amount ($)

Whizzo Products account

Sam Beesi account

Sales Returns account

0452/02/O/N/03 [Turn over

Enter these transactions in Rachel’s account in Jim’s Sales Ledger below.

Rachel Smith account

Date Details Reference Amount

Date Details Reference Amount

© UCLES 2008 0452/02/O/N/08

Sales returns account

Hales Orchestra account

Town School account

© UCLES 2008 0452/02/O/N/08 [Turn over

© UCLES 2008 0452/02/O/N/08

(ii) cash discount

October Customer Reference $

16 Total sales for week 550

© UCLES 2009 0452/02/O/N/09

© UCLES 2009 0452/02/O/N/09 [Turn over

Purchases Returns Journal

Cash Book (credit side)

© UCLES 2010 0452/13/O/N/10 [Turn over

Carter account For

October Units Cost per unit

(b) Calculate the following. Show your workings.

(i) The value of inventory (stock) at 1 October.

(ii) The total cost of purchases for October.

© UCLES 2010 0452/13/O/N/10

Calculate the value of inventory (stock) at 31 October.

© UCLES 2010 0452/13/O/N/10 [Turn over

Hans Lee’s inventory at 30 April 2012 was $12 100.

(a) State one reason for preparing a trial balance.

© UCLES 2012 0452/11/M/J/12

Increase Decrease No effect

© UCLES 2012 0452/11/M/J/12 [Turn over

© UCLES 2012 0452/11/M/J/12

The following transactions took place in March 2012.

March 2 Bought goods, $1950, on credit from Essam Wholesalers

Purchases returns journal

© UCLES 2012 0452/22/M/J/12

There was no balance on either of these accounts on 1 March 2012.

Ramy El Din account

© UCLES 2012 0452/22/M/J/12 [Turn over

(d) Calculate the payment period for the trade payables.

Your answer should be rounded up to the next whole day.

© UCLES 2012 0452/22/M/J/12

(b) Explain what is meant by the imprest system of petty cash.

Theba’s imprest amount is $200.

© UCLES 2012 0452/11/M/J/12

© UCLES 2012 0452/11/M/J/12 [Turn over

Motor expenses account

Catering supplies account

© UCLES 2012 0452/11/M/J/12

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