FICO Notes by Sai Anand 1 PDF

FICO Notes by SAI ANAND 1
SAP FICO NOTES
By Sai Anand
FICO Notes By Sai Anand, Chartered Accountant,

More than ten years of SAP Projects Experience
FINANCIAL ACCOUNTING & CONTROLLING
Run Server
Double Click Sap R/3 Console On Desktop

When Double click Select E.R.PAttention:
Go to Action Select
Screen in Gray Color Then turns to Green Color
Expand the Server Free
Then Double Click On W/P Table
First Status Of Parameters in Run Mode
Wait up to Status of Parameters turns in to Wait Mode
Then Minimize the Screen
Double click on Sap Logon on Desk Top
1. Select Sap Click on Logon

Clint – 800
User – Sapuser
Password – India
2. Select the Continue Logon

Give Spro in Command Field & Enter
SPRO Means SAP Reference Organization
Then Click on Sap Reference IMG
IMG Means Implementation Guide

CREATION OF COMPANY
1. Define Company……………………………………………………………………….……OX15
2. Define Company Code (Using 4 Characters)……………………………………………..OX02
3. Assign Company Code to Company…………………………………………………….…OX16
4. Define Business Areas………………………………………………………………….…...OX03
5. Define Consolidation Business Areas……………………………………………………..OCC1
6. Assign Business Areas to Consolidation Business Areas………………….………….….OBB6
7. Define Financial Management Areas……………………………………………………...OF01
8. Assign Company Code Financial Management Area…………………………………….OF18
9. Define Chart Of Accounts List…………………………………………………………….OB13
10. Assign Company Code to Chart Of Accounts…………………………………………...OB62
11. Define Account Group……………………………………………………………………OBD4
12. Define Retain Earnings Group…………………………………………………………...OB53
13. Define Fiscal Year Variant………………………………………………………………..OB29
14. Assign Company Code to Fiscal Year Variant…………………………………………..OB37
15. Posting Periods
A) Define Variant for Open Posting Periods………………………………….……OBBO
B) Assign Variants to Company Code………………………………………….…...OBBP
C) Open and Close Posting Periods…………………………………………….……OB52
16. Define Document Type and Analization………………………………………………...OBA7
17. Define Field Status Variant………………………………………………………………OBC4
18 Assign Company Code to Field Status Variant………………………………………….OBC5
19. Define Tolerance and Groups
A) Define Tolerance Groups for General Ledger Accounts……………………….OBA0
B) Define Tolerance Groups for Employees………………………………………..OBA4
20. Enter Global Parameters…………………………………………………………………OBY6
1. Define Company Tr Code OX15

Path: - Spro
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Enterprises Structure
Definition
Financial Accounting
Define Company
Double Click on Execute Button
Go to New Entries On Application Bar
Company Short Name DRLGRP
Company Name DRL GROUP Hyderabad Save (Ctlr+S) Enter
2. Define Company Code Tr Code OX02
Path: - Spro
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. Definition
Edit, Copy, Delete, Check Company Code
Double Click on Edit Company Code Data
Go to New Entries Give Company Code DRLI
Give Company Full Address Save
3. Assign Company Code To Company Tr Code OX16
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Assignment
Assign Company Code to Company
Go to Position Give Company Code – DRLI Enter Give DRLI Save
Countries – 237 Languages – 41 Currencies – 185
4. Define Business Area Tr Code OX03
Path: - Spro
Spro
Img
. Definition
Define Business Area
Go to New Entries
SACA – Business Area Ahamadabad For DRLI
SACB – Business Area Banglore For DRLI
SACC – Business Area Chennai For DRLI
SACD – Business Area Delhi For DRLI Save
5. Maintain Consolidation Business Area Tr Code OCC1

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Definition
Maintain Consolidation Business Area
Go to New Entries
SACS – South Consolidation Business Area For DRLI
SACN – North Consolidation Business Area For DRLI Save
6. Assign Business Area to Consolidation Business Area Tr Code OBB6
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Assignment
Assign Business Area to Consolidation Business Area
Go to Position Give Business Areas
SACA – SACN
SACB – SACS
SACC – SACS
SACD – SACN Save
7. Define Financial Management Area Tr Code OF01
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Definition
Maintain Financial Management Area
Go to New Entries
Give Company Code – DRLI, FM Area Text FM Area for DRLI, FM Area Currency INR Save
8. Assign Company Code To Financial Management Area Tr Code OF18
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Assignment
Assign Company Code to Financial Management Area
Go to Position Give Company – DRLI, Name FM Area For DRLI Save
9. Define Chart Of Accounts Tr Code OB13
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General Ledger Accounting

G/L Accounts
Master Records
Preparations
Edit Chart Of Accounts
Go to New Entries
Company Code DRLI
Description Chart For Accounts For DRLI
Maintain Language English
Length Of G/L Accounts 6 Save
10. Assign Company Code To Chart Of Accounts Tr Code OB62
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G/L Accounts
Master Records
Preparations
Assign Company Code To Chart Of Accounts
Go to Position
Give Company Code DRLI Save
11. Define Accounts Groups Tr Code OBD4
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G/L Accounts
Master Records
Preparations
Define Accounts Groups
Go to New Entries
Enter the following Chart Of Accounts( COA)
A/C
COA Grp Discription From To
DRL SCPL SHARE CAPITAL 100001 100100
DRL RSPL RESERVES & SURPLUS 100101 100200
DRL ACCN ACCUMULATED DEPRICATION 100201 100300
DRL SCLN SECURED LOANS 100301 100400
DRL UNSL UNSECURED LOANS 100401 100500
DRL CRLB CURRENT LIABLITIES 100501 100600
DRL UNDIV UNCLAIMED DIVIDEND 100601 100700
LOANS FROM
DRL LNSH SHAREHOLDERS 100701 100800
ADVANCES FROM
DRL ADVS CUSTOMERS 100801 100900
DRL ACRL ACCRUALS BUT NOT DUE 100901 101000
DRL OTRL OTHER LIABLITIES 101001 101100
DRL PROV PROVISIONS 101101 101200
DRL SCRS SUNDRY CREDITORS 101201 101300
DRL FAST FIXED ASSETS 200001 200100

DRL INST INVESTMENTS 200101 200200
DRL INVT INVENTORIES 200201 200300
DRL SDRS SUNDRY DEBTORS 200301 200400
DRL CASH CASH & BANK BALANCES 200401 200500
DRL LOAD LOANS & ADVANCES 200501 200600
DRL MISC MISC.EXP NOT W/OFF 200601 200700
DRL SALS SALES 300001 300100

DRL OTHR OTHER INCOMES 300101 300200
DRL INCR INCREASEORDECR IN STOCK 300201 300300
DRL RMCN RAW MATERIAL CONSUMPT 400001 400100

DRL PRSN PERSONAL EXPENSES 400101 400200
DRL TRDG TRADING EXPENSES 400201 400300
DRL ADMN ADMINISTRATIVE EXP 400301 400400
DRL SADS SALES & DISTRIBUTION 400401 400500
DRL FINC FINANCIAL CHARGES 400501 400600
DRL MGRE MANAGERIAL REM & EXP 400601 400700
DRL DEPR DEPRECIATION 400701 400800
Save
12. Define Retain Earning Group Tr Code OB53
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G/L Accounts
Master Records
Preparations
Define Retain Earnings Account
Give Chart Of Accounts

Give P/L Statement X,Account 100100 Enter
System Gives Message Save
13. Define Fiscal Year Tr Code OB29

(GVAR)
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Financial Accounting Global Settings
Fiscal Year
Maintain Fiscal Year Variant
System Defined Fiscal Year Variants V3, V6, V9

V3 April To March, 4 Special Periods
V6 July To June, 4 Special Periods
V9 October To September, 4 Special Periods

Go to Position Give Fiscal Year Variant V3
Double Click On Periods
Go to Entry
Month Days Periods Year Shifting
1 31 10 -1
2 28 11 -1
3 31 12 -1
4 30 01 0
5 31 02 0
6 30 03 0
7 31 04 0
8 31 05 0
9 30 06 0
10 31 07 0
11 30 08 0
12 31 09 0
We are using Two Calendar Years & One Fiscal Year in Indian Scenario
The Non-defined Calendar Year is to be Shifting is to defined Calendar Year
Double on Period Text
Go to New Entries
Language-En Period-1 Text-4 Text-April
14. Assign Company Code To Fiscal Year Variant Tr Code OB37
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Fiscal Year
Assign Company Code To Fiscal Year Variant
Go to New Entries
Give Company Code DRLI Enter
Assign V3 Save
15. Posting Periods
A). Define variant For Open Closing Posting Periods Tr Code OBBO
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Document
Posting Periods
Define Variant For Open Posting Periods

Go to New Entries
Give Company Code DRLI
Posting Variant For DRLI Save
B). Assign Variants to Company Code Tr Code OBBP
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Document
Posting Periods
Assign Variants to Company Code
Go to Position
C). Open & Closing Posting Periods Tr Code OB52
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Document
Posting Periods
Open & Close Posting Periods
Go to New Entries
Variant A Fr Period1 Year To Period1 Year Fr Period2 Year To Period2 Year

DRLI + 1 2007 12 2007 13 2007 16 2007 Save
16. Define Document Type Tr Code OBA7
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Document
Document Header
Define Documents Types
Go to Position
Give Document Type SA Enter
Select SA
Got Details Button Number Range-01
Click Number Range Information
Select Change Interval, Select Insert Interval

Number Range 01 To 1000 Enter

System Gives Message Enter Save
17. Define Field Status Variant Tr Code OBC4
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Document
Line Item
Controls
Maintain Field Status Variant
Select 0001 Select Copy as Button

Give Company Code DRLI Field Status Variant For DRLI Enter
Select Copy All
System Gives Message Number 41 Copied Enter
Select DRLI Double Click on Field Status Groups
Double Click on G001
Double Click on General Data
Make Text as Required Entry Go Back
Double Click Additional Data
Make Business Area Required Entry Go Back
Double Click on General Data
Make Text as Required Entry Go Back
Double Click on Additional Data
Make Business Area Required Entry Save
18. Assign Company Code To Field Status Variant Tr Code OBC5
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Document
Line Item
Controls
Assign Company Code to Field Status Variant
Go to Position
Give Company Code DRLI Enter Assign Field Status variant DRLI Save
19. Define Tolerance Group
A). Define Tolerance Groups For G/L Accounts Tr Code OBA0
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Business Transactions
Open Item Clearing
Clearing Differences
Define Tolerance Group For General Ledger Accounting
Go to New Entries
Give Description Tolerance Group For NACH Save
B). Define Tolerance Group For Employees TR Code OBA4
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Open Item Clearing
Define Tolerance Group For Employees
Go to New Entries
Upper Limit Posting Procedure
Amount Per Document 9999999999999 (13Digits)
Amount Per Open Item Account Item 99999999999 (11Digits)
Cash Discount Per Line Item 5% Save
20. Enter Global Parameters Tr Code OBY6
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Company Code
Enter Global Parameters
Select DRLI
Select Details Button F2
Fiscal Year Variant V3
Select Business Area Financial Statements
Select Propose Fiscal Year
Select Negative Postings Allowed Select Cash Management Activated Save
RAVI
GENERAL LEDGER MASTER CREATION
Tr Code FS00
Path: - Accounting
Finanancial Accounting
General Ledger
Master Records
G/L accounts
Individual Processing
FS00-Centrally
1. Equity Share Capital

Give Account Group Share Capital

Give Description Short Text Equity Share Capital A/c
Give General Ledger Long Text Equity Share Capital A/c
Select Control Data Tab

Give Account Currency Inr
Select Only Balances In Local Currency
Select Line Item Display
Give Sort Key 002 (Doc No. Fiscal Year)
Select Create Bank Interest Data Tab

Field Status Group G001 Save
2. Preference Share Capital
Give Account Group Share Capital

Give Description Short Text Preference Share Capital A/c
Give General Ledger Long Text Preference Share Capital A/c


3. Retained Earning Reserves & Surplus
Give Account Group Reserves & Surplus

Give Description Short Text Profit & Loss A/c
Give General Ledger Long Text Profit & Loss A/c


4. Bank Account
Give Account Group Current Assets Loans & Advances

Give Description Short Text H.D.F.C Bank A/c
Give General Ledger Long Text Housing Development Finance Corporation Bank A/c


Select Open Item, Select Line Item Display

Field Status Group G005
Select Relevant Cash Flow Save
POSTING OF THE TRANSACTION
Path: - Accounting Tr Code F-02

General Ledger
Document Entry
General Ledger
F-02 General Posting
Give Document Date
Give Currency Inr
Give Posting Key 40
Give Bank G/L Account 200200
Give Amount 500000
Give Business Area SACC
Give Text Equity Share Capital Received
Give Posting Key 50
Give Equity Share Capital A/c 100000
To View the Entry Go to Document on Menu Bar Select Simulate Save
How to view Document Tr Code FB03
Path: - Accounting
General Ledger
Document
FB03 – Display
Give Fiscal Year Execute
To Lock the Document in database

Select Document List On Application Bar
Give Fiscal Year
System Gives Message Execute

How to view G/L Balances Tr Code FS10N
Path: - Accounting
General Ledger
Account
FS10N – Display Balances
Give General Account No.200200

Give Fiscal Year 2007 Execute
How To View Customers Balances List
Tr Code S_ALR_87012172
Path: - Accounting
Accounts Receivable
Information System
Reports For Accounts Receivable Accounting
Customer Balances
S_ALR_87012172 – Customer Balances In Local Currency

General Ledger Account Master Record Change
Give G/L Account No.200200

Select Change Button (or) Go to Change Menu Bar
How to Block the G.L Account
Give G/L Account No. 200200 Which to be Block

Go to G/L Account on Menu Bar Select Block
Select Blocked for in Company Code Save
How to Unblock the G.L Account
Give G/L Account No. 200200, Which is to be Unblock

Select Block Icon De Select the Blocked Field Save
1. HELD DOCUMENT
Tr Code F-02
Held Document is a Temporary & Shorter Period, Used for External People Only
Held Document Trouble Shooting Tr Code SE38
Give Program RFTMPBLU Execute

Select No Termination For Read Error Execute

System Gives Message Held Document Execute Successfully
Use
When you want to create a group of objects that contain similar data or the same data (say, a
group of purchase orders), you use the functions Hold data or Set data. Both of these functions
automatically enter the specified data for a specified field, with only one difference:
• Hold data: You can change the held data.

• Set data: You cannot change the held data.
For example, suppose you want to enter 20 purchase orders (POs). Each PO has the same delivery
date, and the ordered goods will be delivered to the same plant and storage location. Instead of
entering the same data 20 times, you can enter the data in the input fields once and "hold" it on the
screen. Then, every time you create an invoice, the system enters the same data – the held data – in
the appropriate input fields.
When you use Hold data, you can change the held data when it appears in the input fields; when you
use Set data, you cannot. For example, if you are entering invoices, suppose the date and document
type are the same for most of the invoices, but not all. If you use Hold data, you can change (that is,
overwrite) the date or document type for the few invoices that differ. If you use Set data, you cannot
change the date or document type for the few invoices that differ.
Using Set data also has an advantage, however. When you use Set data, the cursor skips over input
fields with held data, so that you do not always have to press TAB to move to the next input field.
You can hold data for as many different screens as you like.
The data you enter and hold on a screen is held for that screen until you delete it or until you log off
the SAP System.
Give Document Date Give Amount 50000 Give Business Area SACC.
Go to Document on Menu Bar Select Hold Give Temporary Doc No. S1
Select Hold Document
How to Complete / Delete Hold Document Tr Code FB01
Give Document Date Select Hold Document on Application Bar Temporary Doc No.S1
Select Delete on Application Bar Completion Give Temporary Document No.S1 Enter
Give Posting Key 50 for Cr Give G/L Account No. Save
How to Display Held Document Tr Code FB11
Give Document No. S1 Shift+F6 Enter
2. PARKED DOCUMENT
Tr Code F-65
Use
You can use document parking to enter and store (park) incomplete documents in the SAP
System without carrying out extensive entry checks. For more information, see Document Parking

Parked documents can be completed, checked, and then posted at a later date - if necessary by a
different accounting clerk.
When documents are parked, data (for example, transaction figures) is not updated. The only
exception to this is in Cash Management (TR-CM).
Data from parked documents can however be used for evaluations by the system. For example,
amounts from parked invoices can be used for the advance return for tax on sales and purchases.
Using payment requests, parked invoices can be paid punctually and without loss of discount.
You can use the tax amounts determined on the basis of the data in parked documents to apply in
advance to the tax authorities for any tax receivables that are due to you. From the SAP Easy Access
screen, choose Accounting ® Financial accounting ® General ledger ® Reporting ® Tax reports ®
General ® Input tax from parked documents.
Integration
In contrast to document parking, the holding documents function is merely designed to allow you
to interrupt your work on a document and temporarily save the data you have entered so far until you
can resume posting. No document number is assigned. You cannot use data entered in this way for
evaluations.
Substitution is not supported in document parking. Substitution takes place via the posting
transaction after you generate an accounting document from the parked document.
Prerequisites
You make the appropriate settings in Customizing for Financial Accounting under Financial
Accounting Global Settings ® Document ® Parked Documents.
Path: - Accounting
General Ledger
Document Entry
F-65 General Document Parking
Give Document Date
Give Currency Inr
Give G.L Account
Give Amount 50000
Give Value Date
Text Adv For Park Doc
Go to Document On Menu Bar
Select Parked Doc System Gives Message Document Was Parked Save
How to Complete/Delete Parked Document Tr Code FBV0
Path: - Accounting
General Ledger
Document
Parked Documents
F-65 General Document Parking
FBV0-Post/Delete
Give Company Code DRLI Document No. Fiscal Year Enter
For Deletion
Go to Document on Menu Bar Select Delete

For Posting Give Posting – 40 Give Relevant G.L Account Enter
Give Amount *, Business Area SACC Text + Save
System Gives Message Document No.4 Was Posted In Company Code DRLI.
Display Parked Document Tr Code FBV3
3. RECURRING DOCUMENT
By specifying a wage type in the Recurring Payments/Deductions infotype (0014), you can
enter an amount and/or a value and a unit of measurement that should always be paid or deducted by
Payroll. Recurring payments/deductions are wage elements which are paid or deducted in every
payroll period. In contrast to additional payments, recurring payments/deductions are paid or
deducted within a defined periodicity.
In addition, you have the possibility to enter default cost assignment settings for recurring
payments/deductions for the application component Controlling (CO). This enables you, for example,
to store a different cost center and company code combination than the one in the Organizational
Assignment info type (0001); the additional payments will then be charged to this cost center. Select
Edit → Maintain cost assignment. The Default Cost Assignment Settings dialog box appears. Enter
the relevant data. If any data has already been entered for the cost assignment it will be displayed on
the info type single screen. You can set up further controlling objects in the Customizing for
Personnel Administration under Recording Cost Assignment Specifications.
The standard system contains, amongst others, the following wage types:
· Subtype M110: Vacation bonus

· Subtype M120: Christmas bonus
· Subtype M30: Special payment
Recurr. Payments/Deductions
Enter the wage type that is to be paid or deducted in the Wage Type field. In conjunction with
the Wage type you must process either the Amount field or the Number and Unit fields. The system
checks the combination entered. The currency is defaulted according to the company code. This can
be overwritten.
Date of Payment
The wage type should only be paid in certain periods or on certain days; this can be defined
either in the fields 1st payment period and Interval in periods, thus defining the interval to the next
and all subsequent periods, or in the fields 1st payment date and Interval/Unit, thus defining the

interval to the next day and all subsequent days. Enter the payment period without the payroll year.
The subsequent payment periods will be determined by adding the intervals.
Recurring Document is used Amount is Fixed & Date is Fixed For Payment
Ex: - Factory Building Rent, Employees Salaries, and Hire Purchase Installments
Creation of G.L Accounts
Give G.L Account No.400000

Account Group Administrative Expenses
Select Profit & Loss Account
Give Description Short Text Rent A/c
Give General Ledger Long Text Rent A/c


Give G.L Account No. 100400

Give Account Group Current Liabilities Account
Select Balance Sheet Account
Give Description Short Text Rent Payable A/c
Give General Ledger Long Text Rent Payable A/c

Select Open Item Display

Define Number Ranges Tr Code FBN1
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Document
Document Number Ranges
Define Document Number Ranges
Select Change Interval
Select Insert Interval

Give X1 Fiscal Year 2007 From No.1001 To Number 2000 Save
Create Recurring Document Tr Code FBD1
Path: - Accounting
General Ledger
Document Entry
Reference Document
Recurring Document
Give Run Date 01.07.2007 (Previous Month)
Last Run Date 31.07.2007
Interval In Month 01
Give Document Type SA
Give Posting Key 40
Give G.L Account Rent Enter
Give Amount 50000
Give Text Rent
Give Posting Key 50
Give Bank G.L Account 200200 Enter
Give Amount * Business Area NACC Value Date Text + Save
Posting Of Recurring Document Tr Code F.14
Path: - Accounting
General Ledger
Periodic Processing
Recurring Entries
F.14-Execute
Give Fiscal Year 2007
Give Settlement Period 1.7.2007 To 31.3.2008 Execute
System gives Message Session SAPF120 Was not created
How To Process The Batch Input Session Tr Code SM35
Go to Systems on Menu Bar

Select Services
Select Batch Input
Select Session
Select Sap 120
Select Process (F8)
Select Display Errors Only
Select Process
System gives Message Batch Input Session Completed
How to View the Recurring Document Tr Code F.15

Path: - Accounting
General Ledger
Periodic Processing
Recurring Entries
F.15-Execute
Give Fiscal Year 2007 Execute
Display Recurring Tr Code FBD3
SAMPLE DOCUMENT
Use
Sample documents are used as a reference when you enter accounting documents manually. They
simplify document entry. You can post regularly recurring entries using the recurring entry program.
To do this, the program requires a recurring entry document. Transaction figures are not updated by a
sample document or recurring entry document. They are special documents that are only used to
create accounting documents.
For sample and recurring entry documents, you need to set up special number ranges in every
company code in which these special documents are used.
Procedure
1. In Customizing for Financial Accounting, carry out the activity Define Document
Number Ranges under Financial Accounting Global Settings ® Document ®
Document Number Ranges.
2. Define the number range for sample documents using key X2, the number range for
recurring entry documents using X1.
Define Number Range Tr Code FBN1

Select Select Interval
Give Number Range X2 Fiscal Year 2007 From No. 2001 To Number 3000 Save
Creation of Sample Document Tr Code F-01
Path: - Accounting
General Ledger
Document Entry
Reference Document
F-01 Sample Document
Give Document Date
Give Posting Key 40
Give G.L Account Rent

Give Amount 50000

Give Text Rent
Give Posting Key 50
Give G.L Account Payable A/c
Give Amount * Business Area SACC Text + Save
Posting of a Document By Taking Sample Document is Recurring Tr Code F-02
Give Document Date

Go to Document On Menu Bar
Select Post With Reference
Give Document No.2001 Enter Save
How to View (or) Display of Sample Document Tr Code FBM3
Path: - Accounting
General Ledger
Document
Reference Document
Sample Document
Display
Give Document No. 2001 Give Company Code DRLI Fiscal Year 2007 Enter
Change Sample Doc – FBM2 Display, Change – FBM4 Delete Sample Doc – F.57
REVARSALS
1. Individual Reversals
2. Mass Reversals
3. Accrual & Deferral Document
4. Reversals of Reversals
1. Individual Reversals Tr Code FB08
Path: - Accounting
General Ledger
Document
Reverse
FB08-Individual Reversal
To view the Original Entry Before Reversal on Application Bar go back & Save
2. Mass Reversal Tr Code F.80
Path: - Accounting
General Ledger
Document
Reverse
F.80 Mass Reversal

Give Document From 1 To 1
Reason For Reversal – 01 (Reversal In Current Period)
Select Test Run Execute
Select Reverse Document On Menu Bar
3. Accrual / Deferral Document Tr Code FBS1
Path: - Accounting
General Ledger
Periodic Processing
Closing
Valuate
Enter Accrual / Deferral Document
Give Document Date

Give Document Type SA
Give Reversal Reason – F1 (Reversal In Current Period)
Give Reversal Date
Give Posting Key 40
Give Rent A/c Enter
Give Amount 50000
Give Text Rent
Give Posting Key 50
Give G.L Account Rent Payable A/c Enter
Give Amount * Give Business Area SACC Text + Save
Reverse Accrual / Deferral Document Tr Code F.81

Reversal of Reversal Not Advised In SAP
Mass Reversal also Not Advised In SAP
FORIEGN CURRENCY
System Defined Three Types Exchange Rates
1. Bank Buying Rate – G
2. Bank Selling Rate – B
3. Bank Average Rate – M
1. Check Exchange Rate Type Tr Code OB07
Path: - Spro
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General Settings
Currencies
Check Exchange Rate Types
Go to Position Give B Enter

Select B, G, M Go to Copy as on Application Enter
Change B-SB, G-SG, M-SM Enter Save
2. Define Transaction Ratios For Currency Transaction Tr Code OBBS
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General Settings
Currencies
Define Transaction Ratio
For Currency Transaction Ratio
System Gives Message Say Yes

Go to New Entries
Ex Rate From Cur To Cur Valid From Ratio From Ratio To
SG USD INR 1.4.2007 1 1

SB USD INR 1.4.2007 1 1
SM USD INR 1.4.2007 1 1 Save
3. Define Exchange Rates Tr Code OB08
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General Settings
Currencies
Define Transaction Ratio
Enter Exchange Rates
Go to New Entries
Ex Retype Value Date Ratio From From Cur Dire quote Ratio To To Cur
SG 1.4.2007 1 USD 45 1 INR

SB 1.4.2007 1 USD 47 1 INR
SM 1.4.2007 1 USD 46 1 INR
SG 1.4.2007 1 INR 45 1 USD

SB 1.4.2007 1 INR 47 1 USD
SM 1.4.2007 1 INR 46 1 USD
Save
4. Assign Exchange Rate Type To Document Type Tr Code OBA7
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Document
Document Header
Define Document Type
Go to Position Give Document Type SA Enter
Select SA Go to Details Button Give Exchange Type – SM Save

4. Posting Of Transaction
Give Document Date
Give Currency – USD
Give Bank G.L Account No. 200200 Enter
Give Amount 5000
Give Value Date
Give Text Equity Share Capital
Give Posting Key 50
Give Equity Share Capital Account No.100000 Enter
Give Amount * Give Business Area SACC Give Value Date Text + Save
ACCOUNT PAYABLES
1. Creation of Vendor Account Groups
2. Create Number Ranges For Vendor Account Group
3. Assign Number Ranges For Vendor Account Group
4. Define Tolerance Groups For Vendor/Customer Groups
5. Creation of General Ledger Accounts
6. Creation of Vendor Master
7. Define Number Ranges For Postings
8. Posting of Purchase Invoice
9. How to View Vendor Account
10. How to Make Vendor Payment
1. Creation of Vendor Master Tr Code OBD3
Path: - Spro
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Account Receivable and Account Payable
Vendor Accounts
Master Data
Preparations for Creating Vendor Master Data
Define Account Groups With Screen Layout (Vendor)
Go to New Entries
Give Vendor Account Group SACM
Give Name MM Vendor For DRLI
Double Click On Company code Data
Double Click On Account Management
Reconciliation Account Required Entry Save
Go to Next Entry
Give Vendor Account Group SACF
Give Name FI Vendor For DRLI
2. Create Number Ranges For Vendor Accounts Tr Code XKN1

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Vendor Accounts
Master Data
Create Number Ranges For Vendor Accounts
Select Change Intervals

Go to Insert Interval
Give Number Range 25 Give From Number 400301 To Number 400400
3. Assign Number Ranges For Vendor Account Groups Tr Code OBAS
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Vendor Accounts
Master Data
Assign Number Ranges For Vendor Account Groups
Go to Position
Give SACF Assign 26, SACM Assign 25 Save
4. Define Tolerance Groups Tr Code OBA3
Path: - Spro
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Open Item Clearing
Define Tolerances For Vendors/Customers
Go to New Entries
Give Tolerance Group For DRLI Save
5. Creation Of G.L Accounts

Inventory Account
Select Create Button
Give Account Group Current Assets & Loans Advances A/c
Select Balance Sheet A/c
Give Description Short Text Inventory A/c
Give General Ledger Long Text Inventory A/c

Give Sort Key 012 (Vendor Number)

Sundry Creditor Account

Give Account Group Current Liabilities Account
Give Description Short Text Sundry Creditor A/c
Give General Ledger Long Text Sundry Creditor A/c

Give Reconciliation Account Vendor
Note: - Reconciliation Account is a Parlal Account Normal G.L Account Entries Cannot be Posting
Directly to the Reconciliation Accounts
6. Creation of Vendor Master Tr Code XK01
Path: - Accounting
Account Payable
Master Records
Maintain Centrally
Create
Give Account Group SACM Enter
Give Title Company
Give Name Nagarjuna Agro Chemicals Hyderabad
Give Search Item NACH
Give Remaining All Address Fields Enter

If Vendor is going to be Customer Give That Details Enter

If Vendors Bank Details Available Give That Details Enter
Give Reconciliation Account F4 Select Sundry Creditor
Give Cash Management Group A1 (Domestic Payments) Enter
Give Payment Terms – 0001 (Payable Immediately Due Net)
Select Check Double Inv Save
7. Define Number Ranges For Postings Tr Code FBN1
Document Type Number RangeReason
KR 19 Vendor Invoice
KZ 15 Vendor Payment
KA 17 Vendor Transfer Reversal
KG 17 Vendor Credit Memo
No Year From Number To Number

19 2007 3001 4000
15 2007 4001 5000
17 2007 5001 6000 Enter Save
8. Purchase Invoice Posting Tr Code F-43
Path: - Accounting
General Accounting
Account Payable
Document Entry
Invoice General
Give Document Date
Give Currency INR
Give Posting Key 31
Give Vendor Account Number Enter
Give Amount 100000
Give Text Purchase Invoice
Give Posting Key 40Give Inventory Account Enter
9. How to View Vendor Account
Path: - Accounting TR Code FBL1N

Accounts Payable
Accounts
FBL1N-Display/Change Line Items
Give Vendor Account Number
Select Open Item Execute

10. How to Make Vendor Payment Tr Code F-53
Path: - Accounting
Accounts Payable
Document Entry
Out Going Payment
F-53 – Post
Give Document Date
Give Bank G.L Account No.200200
Give Amount 50000
Give Value Date
Give Text Part Payment
Give Vendor Account 400301
Select Process Open Item on Application
Select Partial Data Tab
Keep Payment Item In Blue Color
Double Click On Payment Amount Field Save
Down Payment
1. Creation G.L Account

2. Link Between Reconciliation Account & Special G.L Account
3. Down Payment Entry
4. Purchase Invoice Posting
5. Transfer of Amount From Special G.L Account To Normal G.L Account
6. Clearing Normal G.L Account
Create G.L Account Advance to Vendor

Give Account Group Current Assets & Loans Advances A/c
Give Description Short Text Advance To Vendor A/c
Give General Ledger Long Text Advance To Vendor A/c

Reconciliation Account – Vendors

Link Between Reconciliation Account & Special G.L Account Tr Code OBYR
Path: - Spro

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Accounts Receivable and Accounts Payable
Down Payment Made
Define Alternative Reconciliation Account For Down Payments
Double Click On Special G.L Indicator “A”

Give Chart of Accounts DRLI
Give Reconciliation Account 100401 (Sundry Creditor)
Give Special G.L Account 200206 (Advance To Vendor) Save
Down Payment Entry Tr Code F-48
Path: - Accounting
Accounts Payable
Document Payment Entry
Down Payment
F-48 Down Payment
Give Document Date
Give Currency INR
Give Special G.L Indicator – A (Down Payment On Current Assets)
Give Bank G.L Account 200200
Give Amount 50000
Give Value Date
Give Text Advance Enter
Give Amount * Business Area SACC Give Date Text + Save
Purchase Invoice Posting Tr Code F-43
Give Document Date

Give Currency INR
Give Posting Key 31
Give Amount 100000
Give Posting Key 40
Give Inventory Account Enter
Transfer of Amount for Special G.L Account To Normal G.L Account Tr Code F-54
Path: - Accounting
Accounts Payable

Document Payment Entry

Down Payment
F-54 Clearing
Give Document Date
Give Vendor Account Number 400301
Give Text Transfer of Amount
Select Process Down Payments
Double Click Transfer of Posting Save
How to View Vendor Account
Path: - Accounting Tr Code FBL1N

Accounts Payable
Accounts
Give Vendor Account Number
Clearing Normal Account Tr Code F-44
Path: - Accounting

Accounts Payable
Account
F-44 – Clear
Give Vendor Account Number 400301 Enter
Go to Process Open Item On Application Bar
Keep Relevant Item in Blue Color Save
Statement of Account Tr Code OB78
Path: - Spro
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Vendor Accounts
Line Item
Correspondence
Carry Out Check Settings For Correspondence
Assign Programs for Correspondence Type
Go to Position
Select Sap-06
Select Copy As Button
Give Company Code DRLI Enter Save
Request For Correspondence Tr Code FB12
Path: - Accounting
Account Payable
Account
Correspondence
FB-12 – Request
Double Click on Sap-06
Give Vendor Number 400301
Give From Period 1.4.2007 To Period 31.3.2008 Enter
Maintain Statement Tr Code F.64
Path: - Accounting
Account Payable
Account
Correspondence
F.64 – Maintain
Give Correspondence – Sap-06

Give Account Type – K (Vendors) Execute
Double Click On Postings
System Gives Message Enter Give Out Put Device LP01 Continue

FOREIGN CURRENCY DIFFERENCE RATES

Creation of G.L Accounts Tr Code FBKP
Give G.L Account 300004 (Exchange Rate Difference A/c)

Give Company Code – DRLI Give Account Group – Other Incomes
Select P&L Statement Account Give Short Text – Exchange Rate Difference A/c
Select Control Data Tab Select Only Balances In Local Currency
Select Line Item Give Sort Key – 002
Select Create Bank Interest Tab Give Field Status Group – G001
Select Post Automatically Only Save
Give G.L Account 200209 (Exchange Rate Difference A/c)

Give Company Code – DRLI Give Account Group – Current Assets
Select Balance Sheet Account Give Short Text – Exchange Rate Difference A/c
Select Control Data Tab Select Only Balances In Local Currency
Select Line Item Give Sort Key – 002
Select Create Bank Interest Tab Give Field Status Group – G001
Double Click Automatic Postings

Double Click Exchange Rate Differences
Double Click Exchange Rate Difference Open Items G.L Accounts

Give Chart of Accounts – DRLI

Go to New Entries Give G.L Account – 100402 (Sundry Creditor)
Give Currency Type – 10 (Company Code Currency)
Exchange Rate Difference Realized
Loss 300004 (Exchange Rate Difference A/c)

Gain 300004 (Exchange Rate Difference A/c)
Valuation
Valuation Loss.1 300004 (Exchange Rate Difference A/c)

Valuation Gain.2 300004 (Exchange Rate Difference A/c)
Balance Sheet Adju.1 200209 (Exchange Rate Difference A/c) Save
Go to New Entries Give G.L Account – 200205 (Sundry Debtor)
Give Currency Type – 10 (Company Code Currency)
Exchange Rate Difference Realized
Loss 300004 (Exchange Rate Difference A/c)

Gain 300004 (Exchange Rate Difference A/c)
Valuation
Valuation Loss.1 300004 (Exchange Rate Difference A/c)

Valuation Gain.2 300004 (Exchange Rate Difference A/c)
Balance Sheet Adju.1 200209 (Exchange Rate Difference A/c) Save
Purchase Invoice Posting
Give Document Date 1.5.2007

Give Company Code – DRLI
Give Posting Key 31
Give Amount – 100000
Give Business Area – SACC
Give Text – Purchase Invoice
Give Posting Key 40
Vendor Payment
Give Value Date 1.6.2007


WITHHOLDING TAX
1. Check With Holding Tax Countries
Path: - Spro
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Withholding Tax
Extended Withholding Tax
Basic Settings
Check Withholding Countries
Go to New Entries
Give Cty IN Description Sales Tax India Save
2. Define Withholding Tax Type For Invoice Posting
Path: - Spro
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Withholding Tax
Calculation
Define Withholding Tax Type For Invoice Posting
Give Country Key In Enter
Go to New Entries
Withholding Tax Type Description
S1 2% IT For Invoice Posting

S2 2% Surcharge On I.T For Invoice Posting
S3 2% Education Cess On I.T For Invoice Posting
Select Gross Amount

Select Withholding Tax Common Rounding
Select Post With Tax Amount
Select No Accumulation
Select with Tax Base Manual
Select Manual Withholding Tax Amount
Select No Certification Numbering Save
3. Define Withholding Tax Type For Payment Posting

Path: - Spro
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Withholding Tax
Calculation
Define Withholding Tax Type For Payment Posting
Go to New Entries
Withholding Tax Type Description
S4 2% IT For Payment Posting

S5 2% Surcharge On I.T For Payment Posting
S6 2% Education Cess On I.T For Payment Posting
Select Gross Amount

Select Withholding Tax Common Rounding
Select Post With Tax Amount
Select No Accumulation
Select with Tax Base Manual
Select Manual Withholding Tax Amount
Select No Certification Numbering Save
4. Define Withholding Tax Codes
Path: - Spro
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Withholding Tax
Withholding Tax Codes
Define Withholding Tax Codes
Give Country Key In
Go to New Entries
Withholding Type Code Description Perse Sub To Tax Posting Indi With Rate Typ
S1 S 2% I.T Invoice 100 1 2

S2 S 2% Surcharge 2 1 2
S3 S 2% Ed Cess 2 1 2.4
S4 S 2% I.T Payment 100 1 2
S5 S 2% Surcharge 2 1 2
S6 S 2% Ed Cess 2 1 2.4
Save
5. Define Formulas For Calculating Withholding Tax
Path: - Spro
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Withholding Tax
Calculation
Withholding Tax Codes
Define Formulas For Calculating Withholding Tax
Go to New Entries
Currency Withholding Tax Type Tax Code Valid From
INR S1 S 1.4.2007
INR S2 S 1.4.2007
INR S3 S 1.4.2007
INR S4 S 1.4.2007
INR S5 S 1.4.2007
INR S6 S 1.4.2007 Save
Select S1 Double Click On Formulas For Calculating Withholding Tax

System Gives Message Enter
Go to New Entries
Withholding Tax Type To Base Amount Withholding Tax
S1 999999999 2
S2 999999999 2
S3 999999999 2
S4 999999999 2
S5 999999999 2
S6 999999999 2 Save
6. Assign Withholding Tax
Path: - Spro
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Withholding Tax
Company Code
Assign Withholding Tax Types To Company Codes
Go to New Entries
Withholding Tax Type Withholding Tax Agent Withing Oblted From Until
S1 Select 1.4.2007 31.3.2008

S2 Select 1.4.2007 31.3.2008
S3 Select 1.4.2007 31.3.2008
S4 Select 1.4.2007 31.3.2008

S5 Select 1.4.2007 31.3.2008

S6 Select 1.4.2007 31.3.2008
Save
7. Active Withholding Tax
Path: - Spro
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Withholding Tax
Company Code
Activate Extended Withholding Tax
Go to Position
Select Extended Withholding Tax Check BoxSave
G.L Accounts Creation
Income Tax Payable Account

Give Account Group Current Liabilities A/c
Give Description Short Text Income Tax Payable A/c
Give General Ledger Long Text Income Tax Payable A/c

Only Balances In Local Currency
Select Open Item

Education Cess Recovered Payable Account

Give Description Short Text Education Cess Recovered Payable A/c
Give General Ledger Long Text Education Cess Recovered Payable A/c


Select Open Item Display

8. Define Automatic Postings
Path: - Spro
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Withholding Tax
Postings
Accounts For Withholding Tax
Define Accounts For Withholding Tax to be Paid Over
Give Chart of Accounts DRLI Enter
Select Debit/Credit
Select Withholding Tax Code
Select Withholding Tax Type Save
Withholding Tax Type Withholding Tax Code Debit Credit
S1 S 100402100402
S2 S 100402100402
S3 S 100403100403
S4 S 100402100402
S5 S 100402100402
S6 S 100403100403Save
9. Assignment of Withholding Tax For Vendor Master TR Code XK02
Give Vendor Number 400301

Select Withholding Tax Enter
Give Withholding Tax Country Key IN
Withholding Tax Type Withholding Tax Code Liable
S1 S Select
S2 S Select
S3 S Select Enter Enter Enter
10. Purchase Invoice Posting Tr Code F-43
Give Document Date

Give Vendor Number 400301 Enter
Give Amount 100000

Select Calculate Tax

Give Posting Key 40
Double Click on Blue Item
Text Income Tax Payable Next For Shift+F7 Surcharge Next Education Cess Save
TROUBLE SHOOTING
Path: - Spro
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Logistic General
Tax on Goods Movement
India
Basic Settings
Maintain Company Code Settings
Go to New Entries
CEN Vat Document Type KR FI Document Type SA
Give First Month April Save
HOUSE BANKING
1. Creation Of House Banking Tr Code FI12
We are Operating Bank Called House Banking

Path: - Spro
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Bank Accounting
Bank Accounts
Define House Banking
Go to New Entries
Give House Bank HDFC
Bank Country IN
Bank Key 9848087565
Give Bank Name Housing Development Finance Corporation
Give Street Bhasheer Bag
Give City Hyderabad
Give Branch Ameerpet Enter Save
Double Click on Bank Accounts
Go to New Entries
Give Account ID CRAC
Give Description Current Account
Give Bank A/c No. 9848580020
Give Currency INR
Give Bank G.L A/c 200200Save

2. Create Of Cheque Lot Tr Code FCHI
Path: - Spro
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Outgoing Payments
Automatic Outgoing Payments
Payment Media
Check Management
Define Number Ranges for Checks
Select Change Status On Application Bar
Select Display/Change Button
Again Select Display/Change Button
Give Lot Number – 1 Give From No. 100001 Give To No. 10200
Give Sort Info 1st Lot of 10Books
Give Purchase Date Enter Save
Purchase Invoice Posting
Give Document Date

Give Currency INR
Give Posting Key 31
Give Amount 200000
Give Posting Key 40
Vendor Payment Posting
Give Document Date

Give Amount 100000
Give Value Date

3. Manual Cheque Lot Creation Tr Code FCH5
Path: - Accounting
Account Payables
Environment
Check Information
Create
FCH5 – Manual Checks
Give Payment Document No. 4005
Give Paying Company Code DRLI
Give Account Type CRAC
Give Check 100001Save
4. Display Cheque Register Tr Code FCHN
Path: - Accounting
Account Payables
Environment
Check Information
Display
FCHN – Check Register
Give Account I.D CRAC Execute

5. Cheque Encashment Tr Code FCH6
Path: - Accounting
Account Payables
Environment
Check Information
Change
FCH6 – Additional Info/Cash
Give Account I.D CRAC
Give Check No. 100001Enter
Give Check Encashment Date Save
Check Register FCHN
System Gives Message Check is Encash
6. Cheque Cancellation Tr Code FCH3
Path: - Accounting
Account Payables
Environment
Check Information
Void
FCH3 – Unused Checks

Give A/c ID CRAC
Give From No 100002To No. 100005
Give vide reason coed 04 (Ripped during Printing) Select Vide
Cheque Issue
Give Payment Document Number 4002

Give A/c ID CRAC
Give Check No. 100006Enter
Give Amount Paid 50000 Save
7. Issued Cheque Cancellation Tr Code FCH9
Path: - Accounting
Account Payables
Environment
Check Information
Void
FCH9 – Issued Checks
Give A/c ID CRAC
Give Check No. 100006
Give vide reason code 07 (Stolen)
Select Vide on Menu Bar
8. Cancel Payment Tr Code FCH8
Path: - Accounting
Account Payables
Environment
Check Information
Void
FCH8 – Cancel Payment

Give check No 100006
Give vide reason code 05 (Printed Incorrectly)
Give reversal reason 01 (Reversal In Current Period)
Select Cancel Payment on Menu Bar

FCH1 – Display Cheque Information

FCH2 – Display Payment Document Cheques
FCH4 – Renumber Cheques
FCH7 – Reprint Cheques
BANK RECONCELIATION STATEMENT
1. Create Account Symbols
2. Assign to Accounts to Account Symbol
3. Create Key For Posting Rules
4. Define Posting Rules
5. Create House Bank
6. Create G.L Accounts
Create House Bank Tr Code: - FI12

Give House Bank – HDFC
Give Bank Country – IN
Give Bank Key – 9848087565
Go to Bank Accounts
Give Account ID – CRAC
Give Description – Current A/c
Give Bank Account Number – 9848080020
Give G/L – Main Bank A/c No.200000
Give Currency – INR Save
Creation Of General Ledgers

1) Main Bank
2) Cheque Issued
3) Cheque Deposit
4) Direct Deposit
5) Bank Charges
6) Interest Received
Main Bank General Ledger Tr Code: - FS00

Give General Ledger Number – 200000
General Data Tab
Account Group – Current Assets
Short Text – HDFC Bank A/c
G.L Account Long Text – Housing Development Finance Corporation Bank A/c
Control Data Tab
Account Currency – INR
Select Only Balances in Local Currency
Select Open Item, Select Line Item
Sort Key – 002 (Doc No. Fiscal Year)
Create Bank Interest Data Tab
Field Status Group – G005
Select Relevant Cash Flow
House Bank – HDFC
Account ID – CRAC Save
Cheque Issued General Ledger

General Data Tab
Short Text – Cheque Issued A/c
G.L Account Long Text – Cheque Issued HDFC A/c
Control Data Tab
House Bank – HDFC
Cheque Deposited General Ledger

General Data Tab
Short Text – Cheque Deposited HDFC A/c
G.L Account Long Text – Cheque Deposited HDFC A/c
Control Data Tab
House Bank – HDFC
Direct Deposit General Ledger

General Data Tab
Short Text – Direct Deposited HDFC A/c
G.L Account Long Text – Direct Deposited HDFC A/c
Control Data Tab

House Bank – HDFC
Bank Charges General Ledger

General Data Tab
Short Text – Bank Charges HDFC A/c
G.L Account Long Text – Bank Charges HDFC A/c
Control Data Tab
Field Status Group – G001 Save
Bank Interest Received General Ledger

General Data Tab
Short Text – Bank Charges HDFC A/c
G.L Account Long Text – Bank Charges HDFC A/c
Control Data Tab
Field Status Group – G001 Save
Define Posting Keys and Posting Rules For Manual Bank Statement
Path: - Spro
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Bank Accounting
Payment Transactions
Manual Bank Statement
Define Posting Keys and Posting Rules For Manual Bank Statement
Create Account Symbols

Account Text
A Main Bank
B Cheque Issued
C Cheque Deposited
D Direct Deposited
E Bank Charges
F Bank Interest Received
Assign Accounts to Account Symbol
Account Symbol Currency G/L Account

A INR ++++++++++
B INR ++++++++10
C INR ++++++++20
D INR ++++++++30
E INR 400000
F INR 300000
Create Key For Posting Rules
Posting Rule Text

B Cheque Issued
C Cheque Deposited
D Direct Deposit
E Bank Charges
F Bank Interest Received
Define Posting Rules
Posting Rule – B Cheque Issued

Posing Area – 1 (Bank Accounting)
Posting Key Debit – 40 Cheque Issued A/c Dr
Account Symbol – B To Bank A/c
Posting Key Credit – 50
Account Symbol – A
Document Type – SA
Posting Type – 1 (Post To G/L Accounts)
Posting Rule – C Cheque Deposited

Posting Key Debit – 40 Bank A/c Dr
Account Symbol – A To Cheque Deposited A/c
Account Symbol – C
Posting Rule – D Direct Deposit

Account Symbol – A To Direct Deposit A/c


Account Symbol – D
Posting Rule – E Bank Charges

Posting Key Debit – 40 Bank Charges A/c Dr
Account Symbol – E To Bank A/c
Account Symbol – A
Posting Rule – F Bank Interest

Account Symbol – A To Bank Interest A/c
Account Symbol – F
Create and Assign Business Transactions
Path: - Spro
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Bank Accounting
Create and Assign Business Transactions
Transaction +/- Post Rule Text
B - B Cheque Issued
C + C Cheque Deposited
D + D Direct Deposit
E - E Bank Charges
F + F Bank Interest Received
Define Variant For Manual Bank Statement
Path: - Spro
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Bank Accounting

Define Variant For Manual Bank Statement
Select Copy
Give From Variant – 0010
Give To Variant – DRLI Save
Process Manual Bank Statement Tr Code: - FF67
Path: - Accounting
Treasury
Cash Management
FF – 67 Enter
Give Bank Key – 9848087565
Give Bank Account No. – 9048580020
Give Currency – INR
Give Statement No – 1
Give Statement Date – XXXXX
Give Beginning Balance – 0
Give Closing Balance – 1000
Give Posting Date – XXXXX
Give Statement Date – XXXXX Enter
Transaction Value Date Amount
C XXXXX 2000 (Cheque Deposit)

C XXXXX 2000
B XXXXX -1500
B XXXXX -1500 Enter Save
Go to Bank Statement On Menu Bar

Select Post
Go to Systems on Menu Bar

Select Sessions
Select Batch Input
Select HDFC – CRAC
Select Process
Give Text Interest on Cheque Deposit
Give Text Interest on Cheque Issued
System Input Session Completed
VALIDATIONS
Tr Code: - GGB0
Path: - Financial Accounting
Line Item
Fi-Val
Step-1
Prerequisite
Go to Validation on Menu Bar
Give Validation Name – Suri
Give Validation For Company Name
Select Suri go to step on Menu Bar
Suri under created Step-1 validation Step Name Company Code
Select Prerequisite and double click structure BSEG Accounting Document Segment
Go to find and give their Company Code and select BSEG –BUKRS (Company Code)
Double click BSEG-BUKRS select Equal Indicator and click on Constant Button
Select Check and double click structure BSEG Accounting Document Segment
Go to find and give Business Area and select BSEG – GSBER (Business Area)
Double click BSEG – GSBER select Equal Indicator and click on Constant Button
Give Business Area - SACC
Select Message and give Message variable Give Message Number 014
Go to 1 F4 Find and give Company Code 1.Select BSEG-BUKRS
Go to 1 F4 Find and give Business Area 2.Select BSEG-GSBER Save
VALIDATION OVER VIEW

Tr Code: - OB28
Go to New Entry
Give Company Code
Give Call Pnt – 2 (Line Item)
Give Validation – Suri
Give Activation Level – 1 (Activate) Save
Double click on Company Code and Total Column
Go to Validation on Menu Bar and select Simulate
Give Business Area – SACC Execute
Report Condition – True
Check – True
CASH JOURNAL
Path: - Spro
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Bank Accounting
Cash Journal
Create G/L Account For Cash Journal Tr Code: - FS00
Give Company Code DRLI Give G/L Account No. 200106

Give G/L Account Group – Current Assets Loans and Advances
Give Description Short Text – Cash Account
Select Control Data Tab Give Account Currency – Inr
Select Line Item and Sort Key – 002 (Document No. Fiscal Year)

Give Field Status Group – G001 Save

Give G/L Account Group – Other Incomes
Give Description Short Text – Discount Received

Give G/L Account Group – Other Expenses
Give Description Short Text – Transport Expenses
DEFINE NUMBER RANGE INTERVALS FOR CASH JOURNAL DOCUMENTS
Path: - Spro Tr Code: - FBCJC1

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Bank Accounting
Cash Journal
Create G/L Account For Cash Journal
Define Number Range Intervals for Cash Journal Documents

Give No.01 From No.1 To No.1000 Enter
System gives Message Save
SETUP CASH JOURNAL

Img
Bank Accounting
Cash Journal
Setup Cash Journal
Go to New Entries
Give Company Code
Give Cash Journal Number 0001

Give G/L Account – Cash G/L Account No.200106

Give Currency – INR
Give Doc – SA, Doc – KR, Doc – KZ, Doc – DR, Doc – DZ,
Give Cash Journal Name Ameerpet Branch Save
MAINTAIN CASH JOURNAL TRANSACTION NAMES

Img
Bank Accounting
Cash Journal
Create Change Delete Business Transactions
Go to New Entries
Give Transaction – 1
Give Business Transaction Type – C (Cash Received From Bank)
Give G/L Account No.200103 (Cash Account)
Give Cash Journal Business Transaction – Cash Received From Bank
Select Account Mod

Give Business Transaction Type – B (Payment To Bank)
Give G/L Account No.200103 (Cash Account)
Give Cash Journal Business Transaction – Cash Deposit To Bank
Select Account Mod

Give Business Transaction Type – R (Revenue Account)
Give G/L Account No.300000 (Revenue)
Give Cash Journal Business Transaction – Revenue
Select Account Mod

Give Business Transaction Type – E (Expenses)
Give G/L Account No.200103 (Expenses Account)
Give Cash Journal Business Transaction – Expenses
Select Account Mod Save
CASH JOURNAL POSTING
Path: - Accounting Tr Code: - FBCJ

General Ledger
Document Entry
Cash Journal Posting
Change Cash Journal on Menu Bar

Give Cash Journal – 0002
Go to Cash Receipts Tab
Give Business Transaction – Revenue
Give Text – Discount Received
Select that row Save Selected Entries
Go to Cash Payments Tab

Give Business Transaction – Revenue
Give Text – Transport Charges Paid
Select that row Save Selected Entries
ACCOUNT RECEIABLES
1. Creation of Customer Account Groups
2. Create Number Ranges For Customer Account Group
3. Assign Number Ranges For Customer Account Group
4. Creation of General Ledger Accounts
5. Creation of Customer Master
6. Define Number Ranges For Postings
7. Posting of Sales Invoice
8. How to View Customer Account
9. Customer Receipt
1. Creation Of Customer Master Tr Code OBD2
Path: - Spro
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Customer Accounts
Master Data
Preparations for Creating Customer Master Data
Define Account Groups With Screen Layout (Customer)
Go to New Entries
Give Customer Account Group SACS
Give Name MM Customer For DRLI
Go to Next Entry
Give Customer Account Group SACF
Give Name FI Customer For DRLI

2. Create Number Ranges For Customer Accounts Tr Code XDN1
Path: - Spro
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Customer Accounts
Master Data
Create Number Ranges For Customer Accounts

Go to Insert Interval
3. Assign Number Ranges For Customer Account Groups Tr Code OBAR
Path: - Spro
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Customer Accounts
Master Data
Assign Number Ranges For Customer Account Groups
Go to Position Give SACF Assign 66, SACM Assign 65 Save
4. Creation Of G.L Accounts
Sales Account
Give Account Group Other Incomes A/c
Profit & Loss A/c
Give Description Short Text Sales A/c
Give General Ledger Long Text Sales A/c
Give Sort Key 031 (Customer Number)

Field Status Group G029 (Revenue Accounts) Save

Sundry Debtor Account

Give Account Group Current Assets & Loans advances Account
Give Description Short Text Sundry Debtor A/c
Give General Ledger Long Text Sundry Debtor A/c

Give Reconciliation Account Customer

Note: - Reconciliation Account is a Parallel Account Normal G.L Account Entries Cannot be Posting
Directly to the Reconciliation Accounts
6. Creation of Customer Master Tr Code XD01
Path: - Accounting
Account Receivable
Master Records
Maintain Centrally
Create
Give SD Group For DRLI Enter
Give Title – Company
Give Name Nagarjuna Agro Chemicals Hyderabad
Give Search Item NACH
Give Remaining All Address Fields Enter
If Customer is going to be Customer Give That Details Enter
If Customer Bank Details Available Give That Details Enter
Select Company code data on Application Bar
Give Reconciliation Account F4 Select Sundry Debtor
Give Payment Transaction Tab – 0001 (Immediately Due Net) Save
7. Define Number Ranges For Postings Tr Code FBN1
Document Type Number Range Reason
DR 18 Customer Invoice
DZ 14 Customer Receipt
DA 16 Customer Transfer Reversal
DG 16 Customer Credit Memo

No Year From Number To Number
18 2007 6001 7000

14 2007 7001 8000
16 2007 8001 9000 Enter Save
8. Sales Invoice Posting Tr Code F-22
Path: - Accounting
General Accounting
Account Receivable
Document Entry
Invoice General
Give Document Date
Give Currency INR
Give Posting Key 01
Give Customer Account Number 600401 Enter
Give Amount 100000
Give Text Sales Invoice
Give Posting Key 50
Give Sales Account Enter
9. How to View Customer Account

Accounts Receivable
Accounts
Give Customer Account Number 600401
10. Customer Receipt Entry Tr Code F-28
Path: - Accounting
Accounts Receivable
Document Entry
Incoming Payment
F-28 – Post
Give Document Date

Give Amount 50000

Give Value Date
Give Text Part Amount Received
Give Customer Account 600401
Down Payment
1. Creation G.L Account

2. Link Between Reconciliation Account & Special G.L Account
3. Down Payment Entry
4. Sales Invoice Posting
5. Transfer of Amount From Special G.L Account To Normal G.L Account
6. Clearing Normal G.L Account
Create G.L Account Advance to Customer

Give Description Short Text Advance From Customer A/c
Give General Ledger Long Text Advance Customer A/c

Reconciliation Account – Customer

Link Between Reconciliation Account & Special G.L Account Tr Code OBXR
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Down Payment Receipt
Define Reconciliation Accounts For Customer Down Payments
Double Click On Special G.L Indicator “A”

Give Reconciliation Account 200205 (Sundry Debtor)
Give Special G.L Account 100406 (Advance To Vendor) Save

Advance Receipt Tr Code F-29
Path: - Accounting
Accounts Receivable
Document Entry
Down Payment
F-29 Down Payment
Give Document Date
Give Currency INR
Give Customer Account 600401
Give Special G.L Indicator – A (Down Payment On Current Assets)
Give Bank G.L Account 200200
Give Amount 50000
Give Value Date
Give Text Advance Enter
Give Amount * Business Area SACC Give Date Text + Save
Sales Invoice Posting Tr Code F-22
Give Document Date

Give Currency INR
Give Posting Key 01
Give Customer Account Number Enter
Give Amount 100000
Give Posting Key 50
Transfer of Amount for Special G.L Account To Normal G.L Account Tr Code F-39
Path: - Accounting
Accounts Receivable
Document Entry
Down Payment
F-39 Clearing
Give Document Date
Give Customer Account Number 600401
Give Text Transfer of Amount
Select Process Down Payments Double Click Transfer of Posting Save
How to View Customer Account

Accounts Receivable
Accounts
Give Customer Account Number
Clearing Normal Account Tr Code F-32
Path: - Accounting
Accounts Payable
Account
F-32 – Clear
Go to Process Open Item On Application Bar
Keep Relevant Item in Blue Color Save
Statement of Account Tr Code OB78
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Customer Accounts
Line Item
Correspondence
Carry out Check Settings For Correspondence
Assign Programs for Correspondence Type
Go to Position
Select Sap-06
Select Copy As Button
Give Company Code DRLI Enter Save
Request For Correspondence Tr Code FB12
Path: - Accounting
Account Receivable
Account
Correspondence
FB-12 – Request
Double Click on Sap-06
Give Customer Number 600401
Give From Period 1.4.2007 To Period 31.3.2008 Enter
Maintain Statement Tr Code F.64
Path: - Accounting

Account Receivable
Account
Correspondence
F.64 – Maintain
Give Correspondence – Sap-06

Give Account Type – D (Customer) Execute
Double Click On Postings
System Gives Message Enter Give Out Put Device LP01 Continue
BILLS OF EXCHANGE
Bills of Exchange are Two Types
1. Bills Receivable
2. Bills Payable
Bills are Created Under Negotiable Instrument Act. And it can be endorsed to any body and can be
discounted with Bank.
The Customer according to the Negotiable Instrument Act should sign sales Invoice Generated. Then
it is called as Payable/Receivable.
Bills of Exchange called contingent Liability and it is to be shown in noted forming parts of Balance
Sheet.
Creation of G.L Accounts
1. Sundry Debtors Bills of Exchange Account (Same as Sundry Debtor Account)

2. H.D.F.C Bank Bill Discount Account (Liabilities)
3. Bank Bill Discount Expenses Account (Other Expenses)
Sundry Debtors Bills of Exchange Account

Select With Template
Give Sundry Debtor G.L Account No. 200206
Change Text Sundry Debtor Bills of Exchange Account Save
H.D.F.C Bank Bill Discount Account

Give G.L Account Group Current Liabilities
Give Country Currency INR
Select Only Balances in Local Currencies
Select Open Item Management
Give Field Status Group G005

Select Post Automatically Check Box
Select Relevant Cash Flow Save
Bank Bill Discount Expenses Account

Give G.L Account Group Other Expenses
Select Create Bank Interest Data Tab Give Field Status Group G001Save
Link Between Reconciliation Account & Special G.L Account Tr Code OBYN
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Bank Accounting
Bills of Exchange Transactions
Bills of Exchange Receivable
Post Bills of Exchange Receivable
Define Alternative Reconciliation Account For Bills of Exchange Receivable
Double Click on Special G.L Indicator “W”

Give Chart of Accounts DRLI Enter
Give Reconciliation Account Sundry Debtor 200206
Give Special G.L Account Sundry Debtor Bills of Exchange Account 200207 Save
Define Account for Bills of Exchange Transactions Tr Code OBYH
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Bank Accounting
Post Bills of Exchange Receivable
Define Accounts For Bills of Exchange Transactions
Double Click on Bank Discount Charges

Give Bank Bill Discount Charges Account 400003
Link Between Bank Account Reconciliation Account & H.D.F.CBank Bill Discount

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Bank Accounting
Present Bills of Exchange Receivable at Bank
Define Bank Sub Accounts
Go to New Entries
Give Bank G.L Account Number 200200
Give Usage Discounting
Give Special G.L Indicator “W”
Give Customer Reconciliation Account Sundry Debtor Account 200206
Give Bank Sub Account for Liable H.D.F.C Bank Bill Discount Account 100407 Save
Sales Invoice Posting
Give Document Date

Give Currency INR
Give Posting Key 01
Give Amount 100000
Give Posting Key 50
Bills of Exchange Receipt Tr Code F-36
Path: - Accounting
Accounts Receivable
Document Entry
Bills of Exchange
F-36 Payment
Give Document Date
Give Customer Account No. 600401
Give Special G.L Indicator “W” Enter
Give Amount 100000
Give Due One Month
Select Process Open Item
Again Process Open Item
Keep Relevant Items in Blue Save
Bank Bill Discounting Tr Code F-33

Path: - Accounting
Accounts Receivable
Document Entry
Bills of Exchange
F-33 Discounting
Give Doc Date
Usage Discounting
Give Value Date
Give Bank G.L Account No. 200200
Give Amount 95000
Give Bank Charges 5000
Give Text Discounting
Select Select Bills of Exchange on Application Bar
Click Blue Line Item Give Document No. 7001
Give Text Discounting Charges Save
Reverse Contingent Liability Tr Code F-20
Path: - Accounting
Accounts Receivable
Document Entry
Bills of Exchange
F-20 Reverse Contingent Liability
Give Document Date

Give Sundry Debtors Bills Exchange Account 200207
Give Usage Discounting Give Due Date Save
INTEREST CALCULATION
Interest Calculation is Two Types
1. Balance Interest Calculation
2. Item Interest Calculation
System Define Balance Interest Indicators is “S”
System Define Item Interest Indicator is “P’
Balance Interest type Calculation is G.L Account Balances
Item Interest Calculation is used Customer/Vendor Balances
1. Define Interest Calculation Type Tr Code OB46
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Bank Account Interest Calculation
Interest Calculation Global Settings
Define Interest Calculation Types

Go to New Entries
Interest Indicator S1
Give Name Balance Interest Calculation
Give Interest Calculation Type “S”
Interest Indicator S2
Give Name Item Interest Calculation
Give Interest Indicator “P” Save
2. Prepare Account Balance Interest Calculation Tr Code OBAA
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Interest Calculation Global Settings
Prepare Account Balance Interest Calculation
Go to New Entry
Give Interest Calculation Indicator S1
Give Interest Calculation Freq – 01 (1 Month)
Give Interest Calculation Type – G
Give Number Range – 03
Select Balance plus Interest Save
3. Define Reference Interest Rates Tr Code OBAC
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Interest Calculation
Define Reference Interest Rates
Go to New Entries
Give Reference S1 Long Text 12% Balance Interest Date From 1.4.2007 Currency INR
Give Reference S2 Long Text 15% Item Interest Date From 1.4.2007 Currency INRSave
4. Define Time Dependent Terms Tr Code OB81
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Define Time Dependent Terms
Go to New Entries


Give Currency INR
Effect From 1.4.2007
Give Sequential Number – 01
Give Terms – Debit Interest Balance Interest Calculation
Give Reference Interest Rate – S1
Go to Next Entry
Give Currency INR
Give Terms – Credit Interest Balance Interest Calculation
Go to Next Entry
Give Currency INR
Give Terms – Debit Interest Arrears Interest Calculation
Go to Next Entry
Give Currency INR
Give Terms – Credit Interest Arrears Interest Calculation
Give Reference Interest Rate – S1 Save
5. Enter Interest Values Tr Code OB83
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Enter Interest Values
Go to New Entry
S1 Short Text 12% Balance Interest Effect From 1.4.2007 Interest Rate 12%
S2 Short Text 15% Item Interest Effect From 1.4.2007 Interest Rate 15%
Save
6. Define Number Ranges Tr Code FBN1


Select Insert Interval

Assign – 03 2007 From 9001 To 10000 Enter
7. Creation of G.L Accounts
H.D.F.C Bank Over Draft Account

Give G.L Account Group Secured Loans
Give Sort Key 002
Select Relevant Cash Flow Give Interest Indicator S1 Save
Interest on O.D Account

Give G.L Account Group Other Expenses
Select Profit Loss Account
Give Sort Key 002
Give Field Status Group G001 Save
8. Prepare G.L Account Balance Interest Calculation Tr Code OBV2
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Interest Posting
Prepare G.L Account Balance Interest Calculation
Select Accounts on Application Bar
Give Account Symbol 0002 (Interest Paid)
Give Currency INR
Give G.L Account 400003

Give Account Symbol 2000 (G.L Account Paid)

Give Currency INR
Give G.L Account 100200 Save
9. Loan Receipt Entry Tr Code F-02

Give Currency INR
Give Bank Account 200200
Give Amount 100000
Give Text Bank Loan
Give Posting Key 50
Give Bank O.D Account 100200
Give Amount * Business Area SACC Value Date Text + Save
10. Interest Run Tr Code F.52
Path: - Accounting
General Ledger
Periodic Processing
F.52 – Balances

Give Bank O.D Account 100200
Select Leaf Year
Select Post Interest
Select Same Pan Value Date in Past
Select Update Master Record Execute
System gives Message Session RFSZIS00 Not Created
HOW TO RUN BATCH INPUT SESSION
Go to Systems on Menu Bar Tr Code SM35

Select Sessions
Select Batch Input
Select RFSZIS00
Select Process
Give Text Interest on O.D
Give Text Interest on O.D
System Input Session Completed
ITEM INTEREST CALCULATION

Tr Code OB82
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Account Receivable and Payable
Prepare Interest On Arrears Calculation
Go to New Entries Give Interest Indicator S2 Select Open and All Cleared Items
Calculation Type – G Select Only Calculate Interest On Debit Items
Select Interest Calculation Numerator Give Number Range – 03
Select Out Put Document Type Text Save
Creation of G.L Account
Interest On Customer Account

Give G.L Account Group Other Incomes
Select Profit Loss Account
Give Sort Key 002
AR Calculation Of Interest On Arrears Tr Code OBV1
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Account Receivable and Accounts Payable
Customer Accounts
Interest Posting
AR Calculation Of Interest On Arrears
Select Accounts on Application Bar
Give Account Symbol 0001 (Interest Received)
Give Currency INR
Give Account Symbol 1000 (Customer Posting)
Give Currency INR
Give G.L Account 200206 Save
Assign Forms For Interest Indicators Tr Code OB84

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Print
Assign Forms For Interest Indicators
Select 01 Go to Copy as Button on Menu Bar Change Interest Indicator S2
Change Company Code DRLI Enter Save
Customer Interest Calculation Run

Tr Code F.24
Give Customer No. 600001
Give Calculation Period – 31.3.2008
Select Create Form Select Print Interest Rate Table Select Print Account Overview
Execute
DUNNING
Dunning is German word it Means Remainder
In SAP Maximum Dunning Levels 8 + 1 In General Clint Operate 4 + 1 Dunning Levels
1.Define Dunning Area Tr Code OB61
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Dunning
Basic Settings For Dunning
Define Dunning Area
Go to New Entries
Give Dunning Area Blank
Give Dunning Area Text – Dunning Area For DRLI
2. Define Dunning Procedure Tr Code FBMP
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Dunning
Dunning Procedure
Define Dunning Procedure
Go to New Entries
Give Dunning Procedure DRLI

Give Name Dunning Procedure For DRLI
Give Dunning Interval Days 7
Give No. Dunning Levels 4
Give Interest Indicator S1
Select Standard Transaction Dunning
Select Dunning Levels on Application Bar
Calculate Interest 7,14,21 Select Three Check Boxes
Select Charges On Application Bar
Give Currency INR
Give Dunning Level 1 From Dunning Amount 200 Dunning Charges 20
Select Maximum Amounts On Application Bar
Give Currency INR
Give Dunning Level 2 Give Maximum Amount 3000Minimum Percentage 6
Select Dunning Texts On Application Bar
Give Company Code DRLI Select Customer Enter
Go to New Company Code On Application Bar Give Company Code DRLI Enter
Select Dunning By Dunning Area
Select Separate Notice For Dunning Levels Save
Then Click Dunning Texts On Application Bar Give Company Code DRLI
Select Customer Enter
Open a New Session go to Tr Code FBMP
Double Click on 0001 Select Dunning Texts On Application Bar
Give Company Code 0001 Select Customer Enter
Copy the Format (or) Proforma goes back on original Screen Paste the Format again go back
0001 Screen Copy Legal Dunning Procedures go back to original Screen Go back DRLI Save
4. Assign Dunning Procedure to the Customer Tr Code XD02
Give Company Code DRLI Give Customer Number 600401

Select Company Code Date On Application Bar
Select Correspondence Assign Dunning Procedure DRLI Save
5. Dunning Letter Run Tr Code F150
Path: - Accounting
Accounts Receivable
Periodic Processing
F-150 Dunning
Go to Dunning Individual Notice On Menu Bar Give Out Put Device LP01
Give Company Code DRLI Give Customer Account Select Print Preview
Select Sample Printout
TAX ON SALES / PURCHASE

1. Check Calculation Procedures Tr Code OBQ3
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Tax on Sales/Purchases
Basic Settings
Check Calculation Procedure
Double Click on Define Procedure
Go to New Entries
Give TAXINJ Description Sales Tax India Save
Select TAXINJ Double Click on Control Data Tab
Go to New Entries
Step Condition Type Description From To Account Key
10 BASB Base Amount
20 MWVS Input Tax 10 10 VST
30 MWAS Output Tax 10 10 MWS Save
2. Assign Tax Procedure To Country Tr Code OBBG
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Basic Settings
Assign Country to Calculation Procedure
Go to Position Give Country Key In Enter

Assign TAXINJ Save
3. Define Tax Codes For Sales and Purchases Tr Code FTXP
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Basic Settings
Calculation
Define Tax Codes For Sales and Purchases
Give Country In Enter
Give Tax Code S1 Enter
Give Description 4% Input Tax Give Tax Type – V Enter
Give Tax Code S2 Enter
Give Description 4% Output Tax Give Tax Type – A Enter Save
Creation of G.L Account
Sales Tax Payable Account


Give G.L Account Group Current Liabilities

Select Open Item Management
Give Sort Key 031
Give Field Status Group G001Save
4. Assign Tax Accounts Tr Code OB40
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Basic Settings
Postings
Define Tax Accounts
Double Click On VST In Put Tax Give Chart Of Accounts DRLI Enter
Select Tax Code Save
Give S1 Account 100407 (4% In Put Tax Account) Save
Double Click On MWS Out Put Tax Select Tax Code Save
Give S2 Account 100408 (4% Out Put Tax Account) Save
Assign Tax Code To Customer Master Tr Code XD02
Give Customer Number 600401 Give Company Code DRLI Enter

Select Control Data Tab Give Tax No.2 (Output Tax)
Select Sales/Purchase Tax Save
Go to Tr Code FS00 Give Sales Account Select Change Button
Select Control Data Tab Give Tax Category + (Only Output Tax Allowed)
Select Posting Without Tax Allowed Save
Sales Invoice Posting
Give Document Date

Give Currency INR
Give Posting Key 01
Give Amount 100000
Select Calculate Tax
Give Posting Key 50
Give Amount * Give Tax Code S2 Business Area SACC Text +
Select Overview On Menu Bar Select Taxes On Menu Bar

Remove The Tick Mark Calculate Tax Select Calculate On Menu BarGo Back
System Gives Message Say Yes Save System Gives Message Say Yes
Select Blue Line Item Give Business Area SACC Give Text Sales Tax Save
Give FS10N To See The Balances
AUTOMATIC PAYMENT
1. Setup All Company Codes For Payment Transactions Tr Code FBZP
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Outgoing Payments
Payment Method/Bank Selection For Payment Program
Setup All Company Codes For Payment Transactions
Give Sending Company Code DRLI
Give Special G.L Transaction To Be Paid Vendor AFH
A Down Payment On Current Assets
F Down Payment Request
H Security Deposit
Give Special G.L Transaction To Be Paid Customer AFP

A Down Payment On Current Assets
F Down Payment Request
P Payment Request Save
2. Setup Paying Company Codes For Payment Transactions
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Outgoing Payments
Setup Paying Company Codes For Payment Transactions
Give Minimum Amount For Incoming Payment 1000
Give Minimum Amount For Outgoing Payment 1000
Select Sender Details
Give Text Id ADRS (Standard Texts For adr Include)
Give Letter Header F_0001
Give Letter Footer F_0001Save
3. Setup Payment Methods Per Country For Payment Transactions

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Outgoing Payments
Setup Payment Methods Per Country For Payment Transactions
Go to New Entries Give Country – In Give Payment Method – C
Give Description – Check Payment
Select Outgoing Payments Select Check Select Allowed For Personal Payments
Give Document Type For Payment KR Clearing Document Type KZ Save
4. Setup Payment Methods Per Company Code For Payment Transactions
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Outgoing Payments
Setup Payment Methods Per Company Code For Payment Transactions
Go to New Entries Give Company Code DRLI Give Payment Method – C
Give Minimum Amount 1000
Give Maximum Amount 9999999999 Save
5. Setup Bank Determination For Payment Transactions
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Outgoing Payments
Setup Bank Determination For Payment Transactions
Select DRLI
Double Click On Ranking Order
Go to New Entries Payment – C Currency – Inr House Bank – HDFC
Double Click On Bank Accounts
Go to New Entries House Bank – HDFC Payment – C Currency – Inr Account Id – CRAC
Bank Sub Account 200200
Double Click On Available Amounts
Go to New Entries House Bank – HDFC Account ID – CRAC Currency – Inr
Available Amount For Out Going Payment 5000000 Incoming 4000000
Double Click On Value Date

Go to New Entries Payment Method – C House Bank – HDFC Account ID – CRAC Save
6. Payment With Print Tr Code F-58
Path: - Accounting
Account Payable
Document Entry
Outgoing Payment
F-58 – Post + Print Forms
Give Payment Method – C
Give House Bank – HDFC
Give Check Lot Number – 2
Give Alternative Form – F110_PRENUM_CHCK
Give Print For Forms – LP01
Select Print Immediately
Select Enter Payments On Application Bar
Give Amount 50000
Company Code Gray Color
Give Value Date
Give Vendor Account No. 600401
Select Process Open Item Keep Relevant Items In Blue Color
Select Partial Payment Tab Double Click Payment Amount Field Save
7. Display Of Letter Tr Code SP01
Go to Systems On Menu Bar – Services – Output Control Execute

Select Spool – Display
ASSET ACCOUNTING
Rules
1. Sub Assets is to be Created in Main Asset.
2. Main Asset Master is to be Created Asset Class.
3. In Asset Class is Assigned Account Determination Screen Layout Number Range
Depreciation.
4. In Account Determination we Assign Accounts based upon the transaction like Purchase
Sales Scrap Lose Deprecation Accumulated Depreciation.
We Used the Chart Of Depreciation In SAP It is a Copy Chart Of Depreciation. 0DE Chart Of
Depreciation is German Company Chart Of Depreciation.
Structure Asset Relation

10000 Lands
11000 Buildings
20000 Plant & Machinery
30000 Furniture & Fixture
31000 Vehicles
40000 Work In Progress
1. COPY CHART OF DEPRECIATION Tr Code EC08
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Asset Accounting
Organizational Structure
Copy Reference Chart Of Depreciation/Depreciation Area
Double Click Copy Reference Chart of Depreciation
Go to Organizational Object On Menu Bar
Select Copy Organizational Object
Give From Chart Of Depreciation 0DE Give To Chart Of Depreciation DRLI Enter
System gives Message Continue Go Back
Double Click Specify Depreciation Of Chart Of Depreciation

Give Chart Of Depreciation For DRLI Save
Double Click Copy/Delete Depreciation Areas Give Chart Of Depreciation DRLI Enter
Go to Edit On Menu Bar Select Selections Select All De Select 01 Book Depre
Go to Edit On Menu Bar Select/Delete Save
System gives Message Depreciation Area 02 Cannot Be Deleted Enter Save
System gives Message 30 Will Not Be Deleted Enter Save
Go on entering up to data Saved Message.
2. ASSIGN CHART OF DEPRECIATION TO COMPANY CODE Tr Code FTXP
Unless We Create 0% Tax Codes & Assign For non Taxable Transactions system will not accept
Assigning Chart of Depreciation to Company Code.
Give Country In Enter
Give Tax Code P1 Enter 0% Input Tax Give Tax Type – V Save
Give Tax Code P2 Enter 0% Output Tax Give Tax Type – A Save
3. ASSIGN 0% TAX CODES TO NON-TAXABLE TRANSACTIONS Tr Code OBC
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Tax On Sales/Purchase
Posting
Assign Tax Codes For Non Taxable Transactions
Go to Position Give Company Code DRLI Enter
Give P1 Input Tax Give P2 Output Tax Save
4. ASSIGN CHART OF DEPRECIATION TO COMPANY CODE Tr Code OAOB
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Asset Accounting

Assign Chart Of Depreciation To Company Code

Go to Position Give Company Code DRLI Save
5. SPECIFY ACCOUNT DETERMINATIONS
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Asset Accounting
Asset Classes
Specify Account Determination
Select 10000,20000,30000,40000 Four Items
Select Copy As Button Enter Number Entries – 4 Copied Save
Then Select 10000,20000 Select Copy As Button Enter Save
6. CREATE SCREEN LAYOUT RULES
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Asset Accounting
Asset Classes
Create Screen Layout Rules
System Define 1000 For Lands, 1100 For Buildings, 2000 For Plant Machinery, 3000 For Furniture
& Fixtures, 3100 For Vehicles, 4000 For Work Progress
Select 1000,1100,2000,3000,3100,4000 Select Copy as Button
PS – 10 Land
PS – 11 Buildings
PS – 20 Plant & Machinery
PS – 30 Furniture & Fixtures
PS – 31 Vehicles
PS – 40 Work In Progress Enter Save
7. DEFINE ASSET CLASS Tr Code OAOA
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Asset Accounting
Asset Classes
Define Asset Classes
Go to New Entries Give PS1000 Description Land Short Text Land
Give Account Determination PS10000 Give Screen Layout Rule PS10
Give Number Range – 01 Select No AuC or Summary Management of AuC Save
Next Entry
Give PS1100 Description Buildings Short Text Buildings


Next Entry
Give PS2000 Description Plant & Machinery Short Text Plant & Machinery
Next Entry
Give PS3000 Description Furniture & Fixture Short Text Furniture & Fixture
Next Entry
Give PS3100 Description Vehicles Short Text Vehicles
Next Entry
Give PS4000 Description Work In Progress Short Text Work In Progress
8. DEFINE NUMBER RANGES Tr Code AS08
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Asset Accounting
Asset Classes
Define Number Range Interval
Give Company Code DRLI Select Change IntervalSelect Insert Interval
No. From No. To No.
01 1 1000
02 1001 2000
03 2001 3000
04 3001 4000
05 4001 5000
06 5001 6000 Enter Save
9. DEFINE ACCOUNT GROUPS Tr Code OBD4
DRLI FXAS Fixed Assets 200700200799

DRLI ACDP Accumulated Depreciation 100500100599
DRLI OTIN Other Incomes 300500300599
DRLI OTEX Other Expenses 400500400599
DRLI DEPR Depreciation 400600400699Save
CREATION OF G.L ACCOUNTS

Lands
Give Account Group Fixed Assets
Give Text Lands A/c
Select Balance Sheet
Give Reconciliation Account Assets
Give Tax Category - (Only Input Tax Allowed)
Select Without Posting Tax Allowed
Give Sort Key 18 (Asset Number)
Select Bank Interest Data Tab Field Status Group G067 Save
Buildings
Give Text Buildings A/c
Select Bank Interest Data Tab
Plant & Machinery

Give Text Plant & Machinery A/c
Furniture & Fixture



Give Text Furniture & Fixture A/c
Vehicles
Give Text Vehicles A/c
Work In Progress
Give Text Work In Progress A/c
ACCUMULATED DEPRECIATION G.L ACCOUNTS CREATION
Buildings

Give Account Group Current Liabilities

Give Short Text Accumulated Depreciation Buildings A/c
Plant & Machinery

Give Short Text Accumulated Depreciation Plant & Machinery A/c
Furniture & Fixers

Give Short Text Accumulated Depreciation Furniture & Fixtures A/c
Vehicles
Give Short Text Accumulated Depreciation Vehicles A/c

Depreciation
Give Account Group Other Expenses
Give Short Text Depreciation A/c
Loss Due To Scrap

Give Short Text Loss Due To Scrap A/c
Loss On Sale Of Asset

Give Short Text Loss On Sale Of Asset A/c
Sale Of Asset Account

Give Account Group Other Incomes
Give Short Text Sale Of Asset A/c


Profit On Sale Of Asset

Give Account Group Other Incomes
Give Short Text Profit On Sale Of Asset A/c
10. INTEGRATION WITH G.L ACCOUNTS Tr Code AO90
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Asset Accounting
Integration With The General Ledger
Assign G.L Accounts
Give Chart Of Depreciation DRLI Enter

Select DRLI Double Click On Account Determination
Go to Position Give PS1000 Enter
Select PS1000 Double Click On Balance Sheet Accounts
Give Acquisition Account Assignment 200700Lands
Give Retirement Account Assignment400500Loss Due To Scrap

Clearing Account Revenue From Asset Sale 300500Sale Of Asset
Gain From Asset Sale 300501Profit On Sale Of Asset
Loss From Asset Sale 400501Loss On Sale Of Asset

Give Acquisition Account Assignment 200701Buildings

Double Click Depreciation
Give Acc Dep Accnt for Ordinary Depr 100500Acc Depreciation on Buildings
Give Expense Account for Ordinary Dep 400500Depreciation A/c

Give Acquisition Account Assignment 200702Plant & Machinery

Give Acquisition Account Assignment 200703Furniture & Fixtures


Give Acquisition Account Assignment 200704Vehicles


Give Acquisition Account Assignment 200705Work In Progress

11. DETERMINE DEPRECIATION AREAS IN THE ASSET CLASS Tr Code OAYZ
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Asset Accounting
Valuation
Determine Depreciation Area in the Asset Class
Give Chart of Accounts DRLI Enter Go to Position

Give PS1000 Enter Select PS1000 Double Click On Depreciation Area Save
Select PS1100 Double Click on Depreciation Area Select 01 Book Depreciation

Go to Details Button Give Screen Layout 2000 De Select Area Deactivation Save



Select PS4000 Double Click on Depreciation Area Select 01 Book Depreciation Save
12. DEFINE SCREEN LAYOUTS FOR ASSET MASTER DATA
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Asset Accounting
Master Data
Screen Layout
Define Screen Layout For Asset Master Data
Double Click Define Screen Layout For Asset Master Data
Go to Position Give PS10 Enter Select PS10 Double Click On Logical Field Groups
Select 2 Posting Information Double Click On Field Group Rule
Make Capitalization Date Required Entry
Select Sub Number Go Back
Select 3 Time Dependent Data Double Click On Field Group Rule
Select PS11 Double Click On Logical Field Groups






13. DEFINE SCREEN LAYOUTS FOR ASSET DEPRECIATION AREA Tr Code AO21
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Asset Accounting
Master Data
Screen Layout
Define Screen Layout For Asset Depreciation Area
Select 2000 Double Click On Field Group Rules
Make Depreciation as Required Entry
Useful Life as Required Entry
Ordinary Depreciation Start Date as Required Entry Save
14. SPECIFY INTERVALS & POSTING RULES Tr Code OAYR
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Asset Accounting
Integration With the General Ledger
Post Depreciation to the General Ledger
Define Screen Layout For Asset Master Data
Specify Intervals & Posting Rules
Select DRLI Double Click on Posting Rules
Select 01 Book Depreciation Select Details Button
Select Monthly Postings Save
15. Specify Rounding of Net Book Value and/or Depreciation Tr Code OAYO
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Asset Accounting
Valuation
Amount Specifications
Specify Rounding of Net Book Value and/or Depreciation
Select DRLI Double Click Rounding Specifications
Select 01 Book Depreciation Select Details Button
Select Automatically Calculated Depreciation

Select Rnd to nearest whole Save
16. DEPRECIATION KEYS Tr Code AFAMR
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Asset Accounting
Depreciation
Valuation Methods
Depreciation Key
Calculation Methods
Define Base Methods
Select 0014 Save
17. DEFINE DECLINING BALANCES METHOD Tr Code AFAMS
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Asset Accounting
Depreciation
Valuation Methods
Depreciation Key
Calculation Methods
Define Multi Level Methods
Go to New Entries Give Multi Level Method S1 12% Strait Line Method
Validity Start From Ordinary Depreciation Start Date
Double Click on Levels Go to New Entries
Give Aqu Year – 9999, Year – 999, Per – 12, Base Values – 01, Percentage – 12 Save
Select Next Entry Give Multi Level Method S2 15% Written Down Method
Validity Start From Ordinary Depreciation Start Date
Double Click on Levels Go to New Entries
Give Aqu Year – 9999 Year – 999, Per – 12, Base Values – 24, Percentage – 15 Save
18. MAINTAIN PERIOD CONTROL METHOD Tr Code AFAMP
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Asset Accounting
Depreciation
Valuation Methods
Depreciation Key
Calculation Methods
Define Multi Level Methods
Go to New Entries
Give Period Control Method 006
Give Aquisition 01 (Pro rata at Period Start Date)
Give Add 01 (Pro rata at Period Start Date)

Give Ret 08 (At the end of the year)

Give Trn 06 (At the start of the year) Give Description 01/01/08/06 Save
19. DEFINE DEPRECIATION KEY Tr Code AFAMA
Path: - Spro
Img
Asset Accounting
Depreciation
Valuation Methods
Depreciation Key
Maintain Depreciation Key
Go to New Entries Give Depreciation Key 12% Start Line Method
Select Period Control Accounting to Fiscal Year
Select Depreciation to the day
Acq Only Allowed Capitalization Year No
Double Click on Assignment of Calculation Method
Go to New Entries Give Depreciation Type Ordinary Depreciation
Phase From The Start of the Depreciation
Base Method 0014 (Ordinary Explicit Percentage (After end of the Life))
Give Declining Balances Method 006
Give Multi Level Method S1 (Start Line Method)
Give Class - Strait Line Depreciation Go back Two Times Activate on Application Bar Save
Go to New Entries Give Depreciation Key 15% Written Down Value Method
Select Period Control Accounting to Fiscal Year
Select Depreciation to the day
Acq Only Allowed Capitalization Year No
Double Click on Assignment of Calculation Method
Go to New Entries Give Depreciation Type Ordinary Depreciation
Phase From The Start of the Depreciation
Base Method 0014 (Ordinary Explicit Percentage (After end of the Life))
Give Declining Balances Method 001
Give Multi Level Method S2 (Written Down Value Method)
Give Class – Declining Balances Depreciation Activate on Application Bar Save
20. DEFINE NUMBER RANGES FOR DEPRECIATION POSTING Tr Code FBN1
Give Company Code DRLI Select Change IntervalSelect Insert Interval

04 2007 10001 11000 Select External Check Box Save
21. ASSET MASTER CREATION Tr Code AS01
Path: - Accounting
Fixed Assets
Asset
Create
Asset
Give PS1100 Give Company Code DRLI Give Asset No.1 Enter
Description – Factory Buildings Give Capitalization Date 1.4.2007

Give Business Area SACC Select Depreciation Area Tab Dep Key S1
Give Useful Life – 12 Give Depreciation Date 1.4.2007 Save
Give PS2000 Give Company Code DRLI Give Asset No.1 Enter
Description – Plant Give Capitalization Date 1.4.2007
Give Business Area SACC Select Depreciation Area Tab Dep Key S1
Give Useful Life – 12 Give Depreciation Date 1.5.2007 Save
CREATE SUB ASSET Tr Code AS11
Path: - Accounting
Fixed Assets
Asset
Create
Asset
Give 2001 Enter Sub Asset Factory Compressor Capitalization Date 1.5.2007 Save
22. PURCHASE INVOICE POSTING Tr Code F-90
Path: - Accounting
Fixed Assets
Posting
Acquisition
External Acquisition
With Vendor
Give Doc Date 1.4.2007 Give Vendor Number Enter
Give Amount 500000 Give Business Area SACC
Give Text Factory Building Purchase Posting Key 70
Give Asset Account No. Give Tr Type 100 Enter
Give Amount * Text + Save System gives Message Enter
23. DEPRECIATION RUN Tr Code AFAB
Path: - Accounting
Fixed Assets
Periodic Processing
Depreciation Run
Execute
Give Company Code DRLI Give Fiscal Year 2007 Give Posting Period – 01
Select Planned Posting Run Select Test Run Execute
System gives Message Say Yes Go back Remove Text Run
Go To Programs on Menu BarSelect Execute in Background Output Device LP01
Select Immediate Select Check Select Save
System gives Message Background Job Scheduled For Program Rapost 2000
Go to System On Menu Bar Select ServicesSelect Jobs

Select Job Overview Execute Select Rapost 2000 Select Spool Button
Give Select Spool Number Select Display

24. SALE OF ASSET Tr Code F-92
Path: - Accounting
Fixed Assets
Posting
Retirement
Retirement With Revenue
With Customer
Give Document Date 1.6.2007 Give Customer No. Enter

Give Amount 450000 Give Business Area SACC Text Sale of Factory Buildings
Give Posting Key 50 Give Sale Of Asset Account Give Tr Type 210 Enter
Give Amount * Give Business Area SACC Text + Select Asset Retirement Enter
Give Asset Number Give Asset Value Date 1.6.2007
Select Complete Retirement Continue Save
25. ASSET RETIREMENT BY SCRAPPING Tr Code ABAVN
Path: - Accounting
Fixed Assets
Posting
Retirement
Asset Retirement By Scrapping
Give Asset Account Number Give Document Date 1.6.2007

Give Posting Date 1.6.2007 Give Asset Value Date 1.6.2007
Give Text Scrapping Select Additional Details Tab
Give Document Type AA Save
26. TRANSFER OF ASSET Tr Code ABUMN
Path: - Accounting
Fixed Assets
Posting
Transfer
Transfer with in Company Code
Give Asset Account No. Give Document Date 1.6.2007 Give Posting Date 1.6.2007
Give Asset Value Date 1.6.2007 Text Transfer Give Existing Asset No.2001
Select Additional Details Tab Give Document Type AA Save
OPENING BALANCES SETTING
CREATION OF G.L ACCOUNT

Give Account Group – Current Liabilities

Give Short Text – Opening Balances A/c
Select Line Item
Give Sort Key – 002
Select Create Bank Interest Tab
Entries F-02
Opening Balances A/c Dr 100000

To Equity S.C A/c 100000
H.D.F.C Bank A/c Dr 100000

To Opening Balances A/c 100000
Opening Balances A/c Dr 500000

To Sundry Creditors A/c 500000
Sundry Debtors A/c Dr 500000

To Opening Balances A/c 500000
LIABILITIES OPENING BALANCES A/C ASSETS

100000 100000 100000 100000
500000 500000 500000 500000
CONTROLLING
1. Maintain Controlling Area
Path: - Spro Tr Code: - OKKP
Img
Controlling
General Controlling
Organization
Maintain Controlling Area
Double Click Maintain Controlling Area

Go to New Entry Give Controlling Area DRLI
Company Name Surendra Agro Chemicals
Person Responsible Use F4 Key Select Accountant
Controlling Area Same as Company Code

Give Currency Type use F4 Select 10

Currency INR Chart Of Accounts DRLI Fiscal Year 2007
Cost Center Hierarch DRLI_Hierarch
Double click on Activate Components/control Indicator
System gives Message Say Yes.
Go to New Entry Fiscal Year 2007

Cost Center Component Activate
Select Activity Type
Order Management Activate
Commitment Management Activate
Activity Based Costing Component Activate for Parlal Calculations
Select Profit Center
Select all Currencies
Double Click on Assessment of Company Code
Go to New Entries
Give Company code 6665 Save
System gives Message Enter
2. Define Number Ranges For Controlling Documents
Path: - Spro Tr Code: - KANK

Img
Controlling
General Controlling
Organization
Maintain Number Ranges For Controlling Documents
Give Controlling Area DRLI

Select Maintain Group on Application Bar (F6)
Select Group on Menu Bar.
Select Insert
Controlling Area Text DRLI
Number Ranges 1 To 1000 Enter
Select Coin Co Through Posting From FI
Go to Edit on Menu Bar
Select Select Element
Select RKIU Actual Overhead Assessment
Go to Edit Select Select Element
Select RKP1 Planning Primary Costs
Select RKP2 Planning Activities
Select RKP3 Planning Secondary Cost
Select RKU1 Repost Costs
Select RKU2 Repost Revenues
Select RKU3 Repost Co Line Items
Select Controlling Area For DRLI

Top of the Area Go to Edit Assign Element Group Save
3. Maintain Versions
Path: - Spro Tr Code: - OKEQ

Img
Controlling
General Controlling
Organization
Maintain Versions
Select 0 Plan/Actual Version.

Double click Settings on Each Fiscal Area
Give Company code DRLI Enter
Select Integrated Planning
Select Copying Allowed Save
System Gives Message Say Yes
Give Output Devise LP01 Continue Execute
Tr Code SM-37 Enter Give Job Name Surendra Execute Select Surendra
Select Spool on Application Bar, Select spool Select, Display Contents on Application Bar (F6)
1. COST ELEMENT ACCOUNTING
There are Two Types of Cost Elements

1) Primary Cost Element
2) Secondary Cost Element
Primary Cost Element Can be created at F1 Level at Controlling Level
Secondary cost element can be created at Controlling Level
For Primary Cost Elements G.L Account is Must
All Expenditure G.L Accounts Cost is Created as Cost Elements.
1. Creation of Primary Cost Elements

Tr Code: - FS00
Give 400005 Select Cost Element Valid From 1-4-2007 Enter
Give Cost Element Categories Give-1 Save
2. Creation of Primary Cost Elements At Costing Levels
Path: -Spro Tr Code: - KA01

Img
Controlling
Cost Element Accounting
Master Data
Cost Elements
Create Cost Elements
Double Click Create Primary cost Elements

Give Cost Element 400006 Enter
Give Cost Element Category 01 Save

3. Make Cost Center As Required Entry Tr Code: - OBC4

Go to Position Give Company Code DRLI Enter
Select DRLI Double click on field status Group
Double Click on Additional Accounting Assessment
Make Cost Center Require Entry Save
4. Assign Field Status Group G004 For Cost Element

Tr Code: - FS00
Select Change Button
Select Change Button
2. COST CENTER ACCOUNTING

Tr Code: - KS01
1.Create Cost Centers
Path: - Spro
Img
Controlling
Cost Center Accounting
Master Data
Cost Centers
Create Cost Centers
Double Click Create Cost Center

Give Department-A Valid From 1-4-2007. Enter
Name Department-A Person Responsible Surendra Dep Accounts
Cost Center Category Production (1) F4
Hierarchy F4 Business Area NACC Currency INR Save
System gives Message Enter
Again Double Click Create Cost Center

Give Department-B Valid From 1-4-2007 Enter
Name Department-B Person Responsible Surendra Dep Accounts
Hierarchy F4 Business Area SACC Currency INR Save
Give Department-C Valid From 1-4-2007 Enter
Name Department-C Person Responsible Surendra Dep Accounts

Give Service Dep-A Valid From 1-4-2007 Enter
Name ServiceDep-A Person Responsible Surendra Dep Accounts
2. Creation Of Cost Center Group

Tr Code: - KSH1
Path: - Spro
Img
Controlling
Master Data
Cost Centers
Define Cost Center Group
Double Click On Create Cost Center Group

Give DRLI Cost Enter
Cost Center Group For DRLI
Select Insert Cost Center Group On Lower Level on A.P Bar Dep_A To Ser_A Save
3. Posting Of Transaction
Tr Code: - F-02
Give Doc Date
Give Company code
Give Rent A/c
Amount 100000
Give Cost Center Service Dep_A
Text Rent Posting Key 50 Bank A/c Enter
Amount *, Business Area SACC, Value Date Text + Save
4. How To View Cost Center Wise Report

Tr Code: - KSB1
Path: - Accounting
Controlling
Information System
Reports For Cost Center Accounting
Line Items
Cost Center Actual Line Items
Give Cost Center Group Give Cost Element Execute
5. Manual Reposting of Cost

Tr Code: - KB11N
Path: - Accounting
Controlling
Actual Postings
Manual Reporting of Costs Enter
Service-A Element 40000520000 Dep-A

Service-A Element 40000525000 Dep-B
Service-A Element 40000530000 Dep-C Save

6. Planning Cost Center Wise

Tr Code: - KP06
Path: - Accounting
Controlling
Planning
Cost and Activity Inputs
Change
Version-0 Period-1 To 12 Fiscal Year 2007

Cost Center Group Element 400005 Select Form Bases
Select Overview Button On Application Bar
Dep-A 300000 Distribution Key-1
Next Combination on Application Bar
Dep-B 240000 Distribution Key-1
Dep-C 120000 Distribution Key-1
400005,600000 Distribution Key-1
Select Period Screen on Application Bar Save
7. To View Plan/Actual Variance Cost Center Wise

Tr Code: - S_ALR_87013611
Path: - Accounting
Controlling
Information System
Reports For Cost Center Accounting
Cost Centers Actual/Plan/Variance

Give Fiscal year 2007
From Period-5
To Period-5
Plan Version-0
Cost Element Value – 400005 Execute (F8)
8. Secondary Cost Assessment of overheads

Tr Code: - KA06
Creation of Secondary Cost Elements
Path: - Spro
Img
Controlling
Cost Element Accounting
Master Data
Cost Element
Create Cost Elements
Double Click On Create Secondary Cost Elements
Controlling Area DRLI
Give 500005 Valid From 1-4-2007 To 31-3-2008
Name Service to Production Give Assessment Element Category – 42 Save

9. Creation of Assessment Cycle

Tr Code: - KSU1
Path: - Spro
Img
Controlling
Actual Postings
Period End Closing
Assessment
Maintain Assessment
Double Click on Create Actual Assessment
Give Cycle Name DRLI-1
Start Date 1-4-2007 Enter
Text Service To Production

Select Interactive
Select Attach Segment on Application Bar
Segment Name – Segment – 1
Description - Service to Production
Assessment Cost Element -500005
Sender Rule - Posted Amounts
Sharing -100%
Select Actual Value Origin
Receiver Rule – Fixed Percentages
Select Sender/Receivers Tab
Service Cost Element Service – A
Receivers Element DRLI-Hierarch
Select Sender Value Tab Version – 0
Select Receiver Tracing Factor – 30 A, 35 B, 35 C, 0 Save
10. Actual Assessment

Tr Code: - KSU5
Path: - Accounting
Controlling
Period and Closing
Single Functions
Allocations
Assessment
Give Period 1 To 12
Fiscal Year 2007
Select Test Run
Select Details List
Cycle F4 Execute (F8)
DRLI 1-4-2007 Service To Production

Select Receivers Details Button on Application Bar
11. Create Field Status Variant

Tr Code: - OBC4
Path: - Spro

Img
Documents
Line Item
Controls
Maintain Field Status Variant
Select DRLI
Double Click on Field Status Group
Select G004 Cost Accounts
Select Copy As Button (F6)
Change G004 To G002
Cost Accounts/Internal OrdersEnter Save
Double click on G002
Double click Additional Actual Assessment
Make Co/PP Order as Required Entry Save
3. INTERNAL ORDERS
1. Creation G.L Accounts

Tr Code: - FS00
Give 400050 G.L Account Give Company Code DRLI
Select Create Button Give Account Group Administrative Expenses
Repairs and Maintenance Vehicles A/c
Select control data tab
Sort Key 002
Select Crete Interest Data Tab
Field status Group G002 Save
Select Edit Cost Element on Application Bar

Valid 1-4-2007 Enter
Give Cost Element Category – 01 Save
2. Define Order Type

Tr Code: - KOT2
Path: - Spro
Img
Controlling
Internal Orders
Order Master Data
Define Order Types
Go to New Entry
Select Internal Orders 01 Enter
Order Type - MVEH Vehicle No.AP 26 K 2255.
Planning Profile - General Budget Planning Profile
Object Class – Overheard costs
Select Release Immediately Save
System gives message Enter
Select Assign/Change Interval Button
Select Group on Menu Bar

Select Insert Group RNM Vehicles
Number Ranges 8000300 To 8000399 Enter
Drill down Select MVEH Go to Edit
Select Select Element
Select RNM Vehicles
Go to Edit Select Assign Element Group Save
3. Create Internal Orders

Tr Code: - KO01
Path: - Accounting
Controlling
Internal Orders
Master Data
Special Functions
Orders
Create
Order Type MVEH Enter
Vehicle No. AP 26 K 2255
Business Area DRLI Save
4. Transaction Posting
Tr Code: - F-02
Give Doc Date F4+F2
Give R&M Vehicles A/c Enter
Amount 10000Cost Center Service Dpe-A
Order Type 8000300 Text Repairs
Posting Key 50
Give Bank Account Enter
Give Amount * Business Area SACC
Value Date F4+F2 Text + Save
5. How To View Internal Order wise Report

Tr Code: - KOB1
Path: - Accounting
Controlling
Internal Orders
Information Systems
Reports For Internal Orders
Line Item
Orders Actual Line Items
Order Number Give Cost Element Execute (F8)
6. Planning Internal Order Wise

Tr Code: - KPF6
Path: - Accounting
Controlling
Internal Orders
Planning
Cost And Activity Inputs

Change
Give Version – 0 Period 1 – 1
Fiscal Year 2007 Order 8000300
Cost Element 150000Select Form Based
Select Over View Screen Total Plan Cost 12000
Distribution Element 2 Save
7. To View Plan/Actual Variants Internal Order wise Tr Code: - S_ALR_87012993
Path: - Accounting
Controlling
Internal Order
Information Systems
Reports For Internal Orders
Plan/Actual Comparisons
Order Actual/Plan Variance
Give Fiscal year 2007
Period 1 – 1
Plan Version – 0
Order Value
Give G.L Account 8000321 Execute (F8)
4. PROFIT CENTER ACCOUNTING
1. Set Controlling Area Tr Code: - OKKS
Path: - Spro
Img
Controlling
Profit center Accounting
Basic Settings
Set Controlling Area
2. Maintain Controlling Area Settings

Tr Code: - OKE5
Path: -Spro
Img
Controlling
Profit Center Accounting
Basic Settings
Controlling Area Settings
Maintain Controlling Area Settings
Give Standard Hirarch_Profit
Select Elimination of Internal Business Values
Profit Center Local Currency Type – 20
Profit Center Local Currency – INR
Select Stores Transaction Currency Save
3.Creation of Dummy Profit Center

Tr Code: - KE59
Path: -Spro
Img
Controlling
Master Data
Profit Center
Create Dummy Profit Center
Double Click on Create Dummy Profit Center
DRLI_DUMMY Enter
Select Basic Data on Menu Bar
Name Dummy Profit Center
Person Responsibility – Surendra
Department – Accounts
Profit Center Group – DRLI_PROFIT CENTER Save
4. Set Control Parameters For Actual Data

Tr Code: - 1KEF
Path: - Spro
Img
Controlling
Basic Settings
Activate Direct Postings
Set Control Parameters for Actual Data
Go to New Entries
Year 2007 Select Line Item Select Online Transfer Save
5. Maintain Plan Versions

Tr Code: - OKEQ
Path: - Spro
Img
Controlling
Basic Settings
Activate Direct Postings
Plan Versions
Maintain Plan Versions
Select 0 Plan/Actual Versions

Select Settings For Profit Center Accounting
Go to New Entries
Year 2007
Select Online Transfer Select Line Item Exchange Rate Type – B Selling Save
6. Define Number Ranges For Local Documents

Tr Code: - GB02
Path: - Spro
Img
Controlling
Actual Postings
Basic Settings Actual
Define Number Ranges For Local Documents
Select Maintain Groups on Application Bar

Select Actual Documents From Direct Postings
Go to Interval on menu bar
Select Maintain
Give Company code DRLI Enter
Select Insert Interval Year 2007
Number Range From 1 To 1000
Go Back Select Planed Document From Direct Postings
Go to Interval On Menu Bar
Select Maintain Give Company code DRLI Enter
Select Insert Interval Give Year 2007 1001 To 2000 Enter Save
7. Define Profit Center

Tr Code: - KE51
Path: - Spro
Img
Controlling
Master Data
Profit Center
Maintain Profit Center
Double Click on Create Profit Center

Give Profit Center – Product –1 Enter
Analysis Period 1-5-2007
Name – Product – 1 Enter
Person Responsibility – Surendra
Give Profit Center Group – DRLI_Prof (F4)
Select Activate Button
8. Assign on Profit Center & Cost Center

Tr Code: - KS02
Give Cost Center – Dep – A Give Profit Center – Product – 1 Save
9. Maintain Automatic Assignment Of Revenue Elements

Tr Code: - OKB9
Give Sales G.L Account 300010 Select Change Button Tr Code: - FS00
Go to Environment On Menu Bar Select Edit Cost Element Enter
Give Cost Element Category – 11 Save
Path: - Spro
Img

Controlling
Actual Posting
Maintain Automatic Account Assignment of Revenue Elements
Go to New Entries
Give Company Code DRLI Give Cost Element 300010
Give Cost Center
Give Profit Center – 2
Give Account Assignment – F4 (Business Area In Mandatory) Save
10. Choose Accounts

Tr Code: -3KEH
Path: - Spro
Img
Controlling
Actual Postings
Choose Additional Balance sheet/Profit & Loss Account
Choose Accounts
Go to New Entries
Give Account From 100000 Liabilities To 200999 Assets Give Default Profit Center Product – 1
Give Account From 300000 Incomes To 400999 Expenses Product – 1 Save
Select Choose/Details Button On Screen
Description Profit Center To Business Area
Give GSBER Technical Area In Box
Click on Maintain Rule Value On Application Bar
System gives Message Say Yes
Select On Off Source Intervals
From 100000 To 200000 Business Area SACC Save
11. Planning For Profit & Loss Items

Tr Code: - 7KE1
Path: - Accounting
Controlling
Planning
Cost & Revenues
Change
Value – 0
Select From Period 1 – 12
Give From To Number 300000 – 400999 Select From Based
Select Overview On Application Bar
Distribution Key – 1 Save
To Print The Screen Ctlr + Y Then Select The Figure Ctlr + C Ctlr + V
12. Planning For Balance Sheet Accounts

Tr Code: - OKE3

Path: - Accounting
Controlling
Planning
Balance sheet Accounts
Change
Assets & Liabilities Numbers

Give 500000
Distribution Key – 1 Save
13. Creation Of Account Groups

Tr Code: - KDH1
Path: - Accounting
Controlling
Master Data
Account Group
Create
Give DRLI_P&L A/c Enter
Profit & Loss Account Group For DRLI
Select DRLI_P&L A/c
Select Insert Account On Application Bar
From 300000 To 400999 Save
Go back
Give DRLI_B&S A/c Enter
Balance Sheet Account Group For DRLI
Select DRLI_B&S
Select Insert Account On Application Bar
From 100000 To 200999 Save
View P/L Account Tr Code: - S_ALR_87009689 Balance Sheet Code: -S_ALR_87013355
5. PRODUCT COST CONTROLLING
1. Creation Of Plant Tr Code: - OX10
Path: - Spro
Img
Definitions
Logistic General
Define/copy/Delete/check Plant
Double click on Define Plant
Go to New Entries
Give Plant DRLI Save
Fill All Address Fields Enter Save
2. Assign Company Code to Plant Tr Code: - OX18
Path: - Spro
Img
Assignments
Logistics General
Assign Plant to company code
Select DRLI
Select Assign on Application Bar
Select DRLI Continue Save
3. Copy Plant 1000 To Plant DRLI

Tr Code: - EC02
Path: - Spro
Img
Definitions
Logistic General
Define Copy/Delete/Check Plant
Double Click Copy/Delete/Check Plant
Go to Organization Object on Menu Bar
Copy Organization Object on Menu Bar
From Plant – 1000 To DRLI Enter
System gives message Yes
4. Creation of Material Master

Tr Code: - MM01
Path: - Logistics
Material Management
Material Master
Material
Create General
Immediately
FG-1 Mechanical Engineer Finished Product Enter
Select Account – 1 Select Costing – 1,Costing – 2 Enter
Give Plant DRLI Enter
Give product Scoda
Give Base Units – No
Valuation Class – 7920
Standard Price – 2200000
Price Control – S
Select Costing – 1
Select with Quantity Structure
Give Planned Price 2100000 Save
Trouble Shooting: - Go to Transaction Code OMSY Give Year 2007 Month – 5 Save
RM – 1 Mechanical Engineering Raw material Enter
Select Account – 1 Select Costing – 1,Costing – 2 Enter
Give Plant DRLI Enter
Raw Material For Scoda
Base Unit – No

Valuation Class – 3000

Price control – V
Moving Price – 1900000
Select Quantity Structure
Give Planned Price 1850000 Save
5. Bill Of Materials Creation

Tr Code: - CS01
Path: - Logistics
Production
Master Data
Bill Of Materials
Bill Of Material
Material BOM
Create
Give- FG – 1 Plant – DRLI
BOM – 1 (Production) Enter
RM-1 Quantity – 1 Unit – No Save
6. Creation of Secondary Cost Elements

Tr Code: - KA06
Give Cost Element – 500010
From 1-4-2007 Enter
Name – Labor Hours

Description – Labor Hours
Cost Element Category – 43 (F4) Save
Give Cost Element - 500015 Enter
Name – Machine Hours
Description – Machine Hours
Cost Element Category – 43 (F4) Save
7.Create Activity Type

Tr Code: - KL01
Path: - Spro
Img
Controlling
Master Data
Activity Types
Create Activity Types
Double click on Create Activity Type
Give L001 Valid From 1-4-2007 Enter
Labor Hours Activity Units – H (Hours) Cost Center Category - *

At Type Category – 1 Give Allocation Cost Element – 500010 Save
Assign Create M001 Enter

Machine Hours Activity Units – H (Hours) Cost Center Category - *

At Type Category – 1 Give Allocation Cost Element – 500015 Save
8. Planning Activity Hours

Tr Code: - KP26
Path: - Accounting.
Controlling
Planning
Activity Output/Prices
Change
Version – 0 Period 1 – 12 Give Fiscal Year – 2007 Cost Center Dep – A L001 M001
Select Form Bases
Select Overview Screen
L001 Planning 1800 Distribution Key – 1
M001 Machine Hours 2400 Distribution Key – 1 Save
9. Price Calculation
Tr Code: - KSP1
Path: - Accounting
Controlling
Planning
Allocations
Price Calculations
Give Cost Center Group – F4
Select All Business Process
Version – 0 Period – 1 – 12 Fiscal Year – 2007
Select Text Run Select Details List Execute (F8) Go to Price Calculations & Post Menu Bar
System Gives Message Results of Interactive Activity Price Calculation Name Been Posted
Creation Of Work Center
1. Work Center Creation Tr Code: - CR01
Path: - Logistics
Production
Master Data
Work Centers
Work Center
Create
Plant DRLI Work Shop – Work Center

Work Center Category – 0001 Machine Enter
Description – Work Center For DRLI
Person Responsible - 001
Usage – Only Routings – 001
Select Back Flush
Standard Value Key Sap – 1
Select Costing Tab – 1-4-2007
Cost Center – Department – A
Activity Type – M001 Machine Hours
L001 Labor Hours

Unit – H (Hour)
Formula – F4 SAP – 001,SAP – 002, SAP – 003 Save
2. Creation of Routing
Tr Code: - CA01
Path: - Logistics
Production
Master Data
Routings
Routing
Standard Routings
Create
Give Material FG – 1
Group 50000010 8 Digits Number
Go to New Entries
Usage – F4 1 Production
Select Operation Button
Give Work Center
PD01 Production Control Key
Double click on Work Shop
Give hours – Machine – 5 Labor – 5 Save
3. Define Cost Sheet Tr Code: - KZS2
Path: -Spro
Img
Controlling
Product Cost Controlling
Product Cost Planning
Basic Settings For Material Costing
Overhead
Defined Costing sheet
Select COGS Select Copy as Button DRLI
Cost Sheet For NACH Enter Save
Select DRLI Double click on Costing Sheet Rules
Select 10 Double click on Base
Go to New Entries
Give Raw Material Cost Elements
Give Raw Material G.L Accounts
From To Save
Select 20 Double click on Overhead Rate System gives Message Enter

Go to New Entries
Valid From 1-4-2007 To 31-3-2008 Controlling Areas DRLI
Overhead Type – Actual Overhead Type Overhead Key – SAP – 10
General Percentage – 15% Save
6. PROFITABILITY ANALYSIS
Tr Code: - KEA0
1.Maintain Operating Concern
Path: - Spro
Img
Controlling
Profitability Analysis
Structure
Define Operating Concern
Maintain Operating Concern
Give Operating Concern DRLI
Select Create Button System Gives Message Enter
Description – Operating Concern For DRLI
Select Costing Based
Select Account Based
Select Attributes Tab
Give Operating Currency – INR
Fical Year Variant – V3 Save
Select Data Structure Tab

Select Create Data Structure Tab on Screen
Select KDGRP – Customer Group
Select MATKL – Material Group
Select Left side Arrow Transfer Field
Select Value Fields Tab

Select VV010 – Revenues
Select VV140 – Cost of Goods Sold
Select left side Arrow Transfer Field Save
Select Activate Button Go Back
System Gives Message Say Yes Enter
2. Define Profitability Segment Characteristics

Tr Code: - KEQ3
Path: - Spro
Img
Controlling
Structures
Defined Profitability Segment Characteristics
Select Cost Based + Actual Bases
Select Customer
Select Sales Order Select Plant Save
3. Assignment of Controlling Area To Operating Concern Tr Code: - KEKK
Path: - Spro
Img
Assignment
Controlling

Assign Controlling Area To Operating Concern
4. Maintaining of SD Condition Types To Profitability

Tr Code: - KE41
Path: - Spro
Img
Controlling
Flows Of Actual Values
Transport Billing Documents
Assign Value Fields
Double Click on Maintain Assignment of SD Condition To Co – Pa Value Fields
Give Co-Pa Controlling Profitability Analysis DRLI Enter
Go to New Entries
Con Type – PR00 Price VV010 - Revenue (Val Field)
EK01 - Costs VV140 – Cost Of Goods Sold Save
5. Define Number Ranges For Actual Postings

Tr Code: -KEN1
Path: - Spro
Img
Controlling
Flow of Actual Values
Initial Steps
Defined Number Ranges For Actual Postings
Give Company Code DRLI Select Change Interval 1 – 1000 Save
6. Activate Profitability Analysis Tr Code: - KEKE
Path: - Spro
Img
Controlling
Flows Of Actual Values
Activate Profitability Analysis
Give Select – 2 (F4) Save System gives Message Enter
CLOSING ENTRIES
1. Carry Forward Balances of Customers/Vendors Tr Code: - F.07
Path: - Accounting
Accounts Payables
Periodic Process
Closing
Carry Forward
Balances Carry forward
Give Company code DRLI Forward Year 2008
Select vendors To XXXX

Select Test Run Execute (F8)
2. Closing Of Fiscal Year For Assets

Tr Code: - AJAB
Note: - To Carry Forward to Amount Balances
Path: - Accounting
Fixed Assets
Periods Processing
Year end Closing
Execute
Company code DRLI Give Fiscal Year 2007

Select Test Run Execute (F8)
3. Carry Forward G.L Balances

Tr Code: - F.16
Path: - Accounting
General Ledger
Periodic Processing
Closing
Carry Forward
Balances Carry Forward
Ledger – 0 Company Code DRLI
Select Test Run Fiscal Year – 2007 Execute (F8)
4. Carry Forward the Number Ranges

Tr Code: - OBH2
Path: - Spro
Img
Financial Accounts
Financial Accounts Global Settings
Documents
Documents Number Ranges
Copy To Fiscal Year

Fiscal Year 2007 Company Code DRLI Fiscal Year 2008 Execute
System gives Message Say Yes
How To Release Transport Request
Tr Code: - SE10
Select Modifiable
Select Display
Expand the 900028
Select 900028
Select Release Directly (Transport Root Icon)
Select 900027
Again Release Directly
FINANCIAL STATEMENT VERSION

Tr Code: - OB58
Go to New Entries
Give Financial Statement Version DRLI
Maintain Language – English
Select Item Key Auto
Chart of Accounts – DRLI Save
Financial Statement Items
Double click on Assts Give Item Assets
Double click on Liabilities Give Item Liabilities
Select Assets Select Create Items
Fixed Assets Current Assets
Select Liabilities Select Create Items
Share Capitals Reserves & Surplus
Secured Loans Unsecured Loans
Current Liabilities Enter
Select Share Capital
Select Create Items
Preference Share Capital
Select Run SWPU
Select Create Account
Profit & Loss Account
Select Equity Share Capital
Select Assign Accounts
100005 To 100005 Select Debit Credit Enter
Select Preference Share Capital
Select Assign Accounts
100010 To 100010Select Debit Credit Enter
To Find Un Assign G.L Accounts
Check Button On Application Bar Select Non Assign G.L Accounts Save
To View Balance Sheet Balances

Tr Code: - F.01
Chart of Accounts
INTEGRATION
Integration With M.M Tr Code: - OBYC

BSX Is Inventory Posting

GBB Consumptions
Integration With S.D Tr Code: - VKOA
SL TC CODE PARTICULARS
1 OBYC Integration with MM
2 VKOA SD Flow
GL Account links with other modules is called Integration. When goods received and accepted the
following are the entries
SAP NON-SAP
Inventory account debit GR/IR Debit vendor credit
GR/IR Account credit
(Goods received)
GR/IR Debit Inventory Debit GR/IR Credit
Vendor Credit
(When material accepted)
MM people will categorize the materials based on their class and FICO will create GL a/c and assign
proper accounts to proper class of material
INTEGRATION WITH MM
Go to Transaction code is OBYC

Note: Material master will be created with reference to material types
1. Raw material ROH
2. Stores and spares ERSA
3. Packing material VERP
4. Finished goods FERT
5. Semi finished goods HALB
6. Trading goods HAWA
7. Services DIEN
These are similar to account groups in FI
MM FLOW
MRP Material requirement planning> Product catalog> Physical Inventory> Valuation>

Purchasing> Inventory management> Invoice verification> Consumption based planning
For inventory posting take BSX
For consumption GBB
SD FLOW
Sales Support, Sales, Credit management, Transport, Sales information

Transaction code VKOA for SD integration
Sales revenues ERL
Sales deductions (Sales Returns) ERS
Freight Revenue ERF
Rebate Sales Deduction ERP
Sales in Transit BSD
Output Tax MWS Maximum 10 accounts are created in SD and assigned


FICO Notes by Sai Anand 1 PDF

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FICO Notes by SAI ANAND 1

SAP FICO NOTES

FICO Notes By Sai Anand, Chartered Accountant,

FINANCIAL ACCOUNTING & CONTROLLING

Double Click Sap R/3 Console On Desktop

1. Select Sap Click on Logon

2. Select the Continue Logon

FICO Notes By Sai Anand, Chartered Accountant,

1. Define Company Tr Code OX15

FICO Notes By Sai Anand, Chartered Accountant,

2. Define Company Code Tr Code OX02

3. Assign Company Code To Company Tr Code OX16

4. Define Business Area Tr Code OX03

5. Maintain Consolidation Business Area Tr Code OCC1

FICO Notes By Sai Anand, Chartered Accountant,

6. Assign Business Area to Consolidation Business Area Tr Code OBB6

7. Define Financial Management Area Tr Code OF01

8. Assign Company Code To Financial Management Area Tr Code OF18

9. Define Chart Of Accounts Tr Code OB13

FICO Notes By Sai Anand, Chartered Accountant,

10. Assign Company Code To Chart Of Accounts Tr Code OB62

DRL SCRS SUNDRY CREDITORS 101201 101300

DRL FAST FIXED ASSETS 200001 200100

DRL SALS SALES 300001 300100

DRL RMCN RAW MATERIAL CONSUMPT 400001 400100

12. Define Retain Earning Group Tr Code OB53

Give Chart Of Accounts

13. Define Fiscal Year Tr Code OB29

System Defined Fiscal Year Variants V3, V6, V9

V9 October To September, 4 Special Periods

Month Days Periods Year Shifting

14. Assign Company Code To Fiscal Year Variant Tr Code OB37

15. Posting Periods

FICO Notes By Sai Anand, Chartered Accountant,

B). Assign Variants to Company Code Tr Code OBBP

C). Open & Closing Posting Periods Tr Code OB52

Variant A Fr Period1 Year To Period1 Year Fr Period2 Year To Period2 Year

16. Define Document Type Tr Code OBA7

FICO Notes By Sai Anand, Chartered Accountant,

Number Range 01 To 1000 Enter

17. Define Field Status Variant Tr Code OBC4

Select 0001 Select Copy as Button

18. Assign Company Code To Field Status Variant Tr Code OBC5

19. Define Tolerance Group

A). Define Tolerance Groups For G/L Accounts Tr Code OBA0

FICO Notes By Sai Anand, Chartered Accountant,

B). Define Tolerance Group For Employees TR Code OBA4

20. Enter Global Parameters Tr Code OBY6

1. Equity Share Capital

Give Account Group Share Capital

Select Control Data Tab

Select Create Bank Interest Data Tab

2. Preference Share Capital

Give Account Group Share Capital

Select Control Data Tab

Select Create Bank Interest Data Tab

3. Retained Earning Reserves & Surplus

Give Account Group Reserves & Surplus

Select Control Data Tab

Select Create Bank Interest Data Tab

Give Account Group Current Assets Loans & Advances

Select Control Data Tab

FICO Notes By Sai Anand, Chartered Accountant,