EN-18-201904

APPLICATION FOR THESIS/DISSERTATION DEFENSE

(for GRADUATE STUDENTS only)
PLEASE PRINT
PERSONAL INFORMATION THESIS/DISSERTATION TITLE
LAST NAME  Proposal  Final 

FIRST NAME
MIDDLE NAME
ACADEMIC INFORMATION
ID NUMBER
COLLEGE

PROGRAM
EVALUATION OF RECORDS PANEL COMPOSITION
(DO NOT FILL)
Passed Proposal  Yes  No  NA CHAIR
Defense
Enrolled in Thesis/  Yes  No  NA MEMBER
Dissertation Writing
MEMBER

Evaluated by MEMBER
SIGNATURE / DATE
MEMBER

VALIDITY APPROVED FOR DEFENSE

If this form is signed by and bears the stamp of the Office of
the University Registrar, the academic department may
convene the defense panel in connection with this
Application for Thesis/Dissertation Defense for the
AY/Term below, subject to applicable deadlines on
submission of requirements.
ADVISER
I certify that I have read the thesis/dissertation manuscript
presented by the student in connection with this application for
proposal/final defense and classify the same as eligible for
defense within the schedule/deadlines set by the University.

VALID FOR: ______________________________________ SIGNATURE OVER PRINTED NAME / DATE

CHAIR / GS PROGRAM COORDINATOR

STUDENT CONFORME
I have read and understood the “Instructions” AND
“Terms and Conditions” at the back of this form and UNIVERSITY REGISTRAR
agree to the same.

MACHINE VALIDATION OF PAYMENT

SIGNATURE OVER PRINTED NAME / DATE

ALL RIGHTS RESERVED. Parts of this material may be reproduced provided (1) the material is not altered; (2) the use is non-
commercial; (3) De La Salle University is acknowledged as source; and (4) DLSU is notified through academic.services@dlsu.edu.ph.
 EN-18-201904

INSTRUCTIONS TO THE STUDENT

1. This form must be accomplished in quadruplicate (4 copies) and must be submitted to the Enrollment Services
Hub when all (except University Registrar) necessary signatures have been completed. Application forms with
incomplete information and signatures will not be accepted for processing.
2. Upon submission one copy will be received by OUR, the Enrollment In-Charge will make an assessment of the
relevant fees for the application. The assessment will be reflected in the Enrollment Assessment Form (EAF)
that the student must download through their MLS Account.
3. Pay the assessed amount at the Accounting Office. The Accounting Office will validate this application.
4. The student will have to submit the second copy to the Academic Department and third copy is the student’s
copy.
5. Coordinate the schedule and venue of the defense with the Department Secretary of the Academic
Department.
6. In case of final defense, submit the following to the Department Secretary of the Academic Department for
transmittal to the Enrollment Services Hub within the deadline:
6.1 Signed Approval Sheet
6.2 Five (5) Compact Discs, subject to the guidelines indicated in number 7 below.
6.3 Final Defense Report or Panel Chair Report (whichever is applicable)
6.4 Photocopy of Official Receipt (corresponding to payment of graduation fees)
7. The following guidelines should be observed in the submission of CDs:
7.1 The version of the graduate thesis/dissertation contained in the CDs is consistent with that approved
by the final defense panel;
7.2 The CDs are complete in contents, including annexes, tables and the like;
7.3 The contents are in non-editable PDF (Portable Document File) format;
7.4 The contents are readable in a standard computer;
7.5 The CDs used are of reputable brand;
7.6 Each CD must be signed by the faculty adviser using a permanent marker;
7.7 Each CD should have a transparent case and appropriately labelled in the manner displayed below:
Title of Thesis/Dissertation Program (e.g., PhD in Development Studies)
Name of School Name of Student (Last name, First name, Middle name)
Month and year of completion (e.g., April 2006)
Name of Faculty Adviser
8. Complete Guidelines on submission of CDs may be viewed at
https://www.dlsu.edu.ph/offices/registrar/policies/submission-of-thesis-dissertation-in-compact-disc-cd/
9. Student enrolled in Final Defense could be on their last term, thus, must file Online Application to Graduate
(ATG) on the term of enrollment for defense. Procedure and schedule of online ATG can be viewed at:
https://www.dlsu.edu.ph/wp-content/uploads/pdf/registrar/schedules/application-graduate-gs.pdf
TERMS AND CONDITIONS
1. To be able to enroll for thesis/dissertation proposal/final defense, the student must be enrolled in
thesis/dissertation writing course during the term.
2. The thesis/dissertation proposal defense may be enrolled up to the end of Week 9 of the term. The
thesis/dissertation final defense may be enrolled up to the end of Week 7 of the term. Complete and detailed
schedules can be found at
https://www.dlsu.edu.ph/wp-content/uploads/pdf/registrar/schedules/enroll_gs.pdf
3. A defense resulting to revision requirements in the thesis/dissertation is classified as “Incomplete.” To qualify
for completion, revisions must be approved and reported by the Chair of the Defense Panel to the Office of
the University Registrar within three (3) terms from term of enrollment in defense. After this period, the
“Incomplete” is automatically converted to “Failed,” in which case the student has to restart the
thesis/dissertation cycle as stipulated in the Student Handbook.
4. The enrollment is deemed final once reflected in the Student’s EAF and can no longer withdraw the
application even if there is no actual defense happened.