Payroll Timekeeping System

COMPUTERIZED PAYROLL SYSTEM
WITH BIOMETRIC TIMEKEEPING FOR
YZO’S ENTERPRISE
In Partial Fulfillment of the Requirements for The
Course of Bachelor of Science in Information Technology
BY:
Briz, Marc Emmanuel T.
Dela Fuente, Nikki P.
Soyangco, Simon T.
Mr. John Paul Aleviado
Mr. Ian Michael Quicho
Advisers
ACKNOWLEDGEMENT
The proponents would like to give their sincerest gratitude to their parents, if not
for them, nothing would be possible; to our Alma Mater, Bataan Heroes Memorial College,
for pushing aspiring Bataenos to the next level of academic excellence; and to the
research adviser, who offered his expertise in its full capacity in aid of accomplishing this
research.
PREFACE
The proposed Computerized Payroll System with Biometric Timekeeping for Yzo’s
Enterprise aims to improve the way timekeeping and payroll activities are handled by the
company. This will be done by integrating the timekeeping process, and salary
computation, and pay slip creation that is done every pay-day. The system will be built to
replace the manual practice of writing attendance record through pen and paper, and then
copying and pasting the information into a Microsoft Excel spreadsheet for computation.
Once the project is completed and deployed, it is expected that the company would be
able to accurately record the employees’ work hours, reduce the time required to compute
payroll, and allow convenient access to employee pay slips.
The following pages contain a brief background about the company, Yzo’s
Enterprise, as well as the problems and objectives set forth by the proponents for this
study. Finally, the details of the system and each of its features are discussed in the next
pages.
ABSTRACT
Society has grown with Information Technology. With the current technologies at
their disposal, businesses both big and small are better equipped to meet the demands
of their craft. Prevalent use of technology has raised the bar for competitiveness, and any
business looking to be successful will need to harness the technology that is available
There great incentive for businesses to manage their operating expenses; and one
of the biggest operating costs are employees’ salaries – the effective accounting of which,
ensures that there will be no overspending. This also translates to satisfied employees,
and compliance the Philippine Labor Code.

BATAAN HEROES MEMORIAL COLLEGE
Computer Studies Department – Information Technology
TABLE OF CONTENTS
ACKNOWLEDGEMENT
PREFACE
ABSTRACT
I. INTRODUCTION
1.1 Introduction and Background of the Study
1.2 Statement of the Problem
1.2.1 General Problem
1.2.2 Specific Problems
1.2.3 General Objective
1.2.4 Specific Objectives
1.3 Scope and Limitation
1.3.1 Scope of the Study
1.3.2 Limitations of the Study
1.4 Significance of the Study
1.4.1 Owners
1.4.2 Managers
1.4.3 Employees
1.4.4 Future Researchers
1.5 Definition of Terms
Computerized Payroll System with Biometric Timekeeping for Yzo’s Enterprise

II. REVIEW OF RELATED LITERATURE AND STUDIES
2.1 Related Literature
2.2 Foreign
2.3 Local
III. TECHNICAL BACKGROUND
3.1 Conceptual Model of the Study
3.2 Overview of Current Processes and Technologies
3.2.1 Hardware
3.2.2 Software
3.2.3 Network
3.3 Diagrams
3.3.1 HIPO MODEL
3.3.1.1 HIPO Chart (Proposed System)
3.3.2 Context Flow Diagram
3.3.2.1 Context Flow Diagram (Current System)
3.3.2.2 Context Flow Diagram (Proposed System)
3.3.3 Data Flow Diagram
3.3.3.1 Data Flow Diagram (Manual Parent)
3.3.3.2 Data Flow Diagram (Manual Child)
3.3.3.3 Data Flow Diagram (Computerized, Parent)
3.3.3.4 Data Flow Diagram (Child Computerized)
3.3.4 Entity Relationship Diagram
3.3.5 Database Design

3.3.5.1 Data Dictionary
IV. RESEARCH DESIGN AND METHODOLOGY
4.1 Research Method
4.2 Research Instrument
4.2.1 Interview
4.2.2 Questionnaire
4.3 Design Methodology
V. SUMMARY & CONCLUSION
5.1 Evaluation
5.2 Summary
5.3 Recommendation
Appendices

CHAPTER I
INTRODUCTION AND BACKGROUND OF THE STUDY
1.1 Introduction and Background of the Study
Yzo’s Enterprise started operations in 2014 with the goal of
establishing a profitable business that also caters to the needs of the
residents of Abucay, Bataan. Upon the completion of a feasibility study
conducted that same year, the proprietress, Mrs. Cherry Mariano,
franchised Monterey Meatshop Plus from San Miguel Foods Inc., and
opened its doors as an alternative to the local public market.
Three years into its operations, the business has done well. The
growth allowed the company to employ more people, as well as provide
them with company privileges such as company-funded loans both short
and long term.
Now with an established foothold in the Abucay, Bataan meat
market, and a growing team of employees, the need for efficient accounting
of both earnings and expenses presented itself. The business responded
by moving the payroll computation into a computerized spreadsheet, but
kept the attendance data in time cards.
The owner entrusts the day-to-day management to the manager,
Jem Tuazon, and bookkeeping duties to an external accountant.

Because the manual timekeeping requires transcription of the time
logs into a spreadsheet, the limitations of this practice have been identified.
The physical nature of the time cards mean that they can easily be
damaged, or lost. And with no rigorous process on logging the exact time
of arrival and departure from work, records have been tampered, or logged
incorrectly. Finally, transcribing 3,120 time logs of 52 employees into a
spreadsheet takes a significant amount of time, as well as the possibility of
incorrectly encoding the data.
Within the same spreadsheet is where the manager also lays-out and
prints the employees’ pay slips. While the business does not have any
issues providing pay slips in a timely manner, it is when an employee
requests a copy of the previous pay slip(s), that an issue is encountered:
for when the manager creates the latest batch of pay slips, the old ones are
deleted.
The Computerized Timekeeping and Payroll System with Biometric
Timekeeping for Yzo’s Enterprise implements an automated and up-to-the-
minute accurate timekeeping solution using a fingerprint scanner. This
improves the payroll computation process by allowing the payroll module to
directly access the timekeeping data. Integration with other modules would
allow the system to generate pay slips for the employees, and reports for
the manager and owner easily. Specifically, the system can perform the
following operations: manage all time-in and time-out activities for the

employees of the business using a fingerprint scanner, provide the
capability of generating, storing, and viewing electronic pay slips that can
be transmitted through the internet, or printed-out.
The researchers aim to enhance the current system and integrate
the benefits of using Information Systems when used for record-keeping
and computation activities.

1.2 Statement of the Problem
1.2.1 General Problem
 How to create a computerized payroll system that will
improve the accuracy and speed of the payroll computation
process.
The current timekeeping and payroll process relies on time-cards
where employees write their time stamps. The cards are stored
in a drawer for safe-keeping, and are taken out everytime the
employees need to write new time stamps. The manager said that
there were several instances of the time cards getting lost.
Three days before the employees’ payday, the time stamps from
the time card are then transferred into a computerized
spreadsheet which takes time and is susceptible to errors.
The same spreadsheet is used to create the pay slips that are
issued to employees. The same template is being re-used to
generate new pay slips every pay day, hence, old ones are
overwritten every time. This has caused an issue with employees
requesting for old pay slips, which they need for various
purposes.

1.2.2 Specific Problems
 How to create a Timekeeping module.
The employees write their timestamps into their designated time
cards. Management has observed that some employees falsify
their time logs, and sometimes ask other employees to write their
logs for them. This poses a problem for the company, because
salary expenses can be driven up for minutes that are not
supposed to be paid.
 How to create a Payroll module.
Every pay period, the timestamps in the time cards are manually
encoded into a Microsoft Excel spreadsheet – a process done 3
days before the employees’ payday. Once encoded, the manager
computes the total salary, including deductibles and bonuses,
using a formula.
 How to create a Pay Slip Module.
Along with employees’ salaries, the manager also distributes
payslips for that pay period. The payslips are created within the
same Microsoft Excel spreadsheet, overwriting the previous
payslips, and are then printed. This is a time consuming process

that has only been more challenging as they increased their
employee numbers.

1.2.3 General Objective
 To create a Computerized Payroll System with Biometric
Timekeeping for Yzo’s Enterprise.
By developing a Computerized Payroll System with Biometric
Timekeeping, the speed and accuracy of the payroll process will
be increased greatly. Timekeeping will be made easier and more
accurate, payroll can be easily accomplished with just a few
clicks, and payslips for multiple employees are easily generated.
1.2.4 Specific Objectives
 To create a module that will automate and ensure the
integrity of the attendance records using a fingerprint
scanner.
Using a fingerprint scanner, the system will capture attendance
data from a scan of the employee’s thumb print. Inaccuracies
stemming from the manual writing on time cards will be
eliminated.

This is a quick, and accurate way of recording the attendance
data as a person’s fingerprint is always present, and virtually
cannot be replicated by someone else.
 To create a payroll module that will automate the payroll
computation process.
The payroll module will have the advantage of being able to
acquire the needed attendance data from the database. This
reduces the amount of cross-checking that needs to be done on
employee attendance, salary, loans, leaves, etc. It gives the
company a relief on manual backtracking of the encoded data’s
and time logs in the spreadsheet.
 To create a pay slip module that allows the manager to
generate the pay slips quickly, and save a copy of them in a
folder on the computer.
The module will allow batch processing of the payslips and save
them into a folder in the computer. This would allow the manager
to quickly access previous pay slips when requested for, without
creating them again.

1.3 Scope and Limitations
1.3.1 Scope of the Study
 Timekeeping module
The timekeeping module captures and verifies attendance data
by capturing a fingerprint specimen and comparing it to the saved
fingerprint data in the database.
 Login Module
The login module ensures that only authorized personnel are
allowed access to the management features of the system. The
login information entered is verified against the login information
in the database.
 Timestamp Management Module
The timestamp management module allows the system
administrator to make changes to existing time logs, and add new
time logs as needed.
 Overtime Module
The overtime module allows the system administrator to add
approved overtime hours into the system.
 Payroll Module
The payroll module allows the system administrator to start a
batch process of the salaries for a date range. The user then has
the option to save and / or print the payroll

 Payslip Module
The payslip module allows the system administrator to generate
a single payslip, or batch generate payslips for all active
employees. The batch payslips are saved into the database for
future use.
 Payslip View Module
The payslip view module provides a list of batch-generated pay
slips for viewing or printing.
 Add Employee Module
The add employee module allows the system administrator to
add a new employee record.
 Edit Employee Module
The edit employee module allows the system administrator to edit
an existing employee record.
 Employees Module
The employees module provides a table listing all employees in
the company.
 Tax Table Module
The tax table module allows the system administrator to change
the withholding tax table values that are used for salary
computation.
 Loan module

The loan module allows the system administrator to add an
approved loan into the system.
 Holidays Module
The holidays module allows the system administrator to add
holidays which are factored into payroll computation.
 Admin Accounts Module
The admin accounts module allows the system administrator to
add new administrator accounts and make changes to existing
ones.
 13th Month Pay Module
The 13th month pay module allows the system administrator to
view up to date 13th month pay data.
 Leave Module
The leave module allows the system administrator to add
approved employee leaves, which are factored into the payroll
computation.
 Maintenance Module
The maintenance module allows the manager to make a backup
of the database that can be used to restore the records in case
of failure.

1.3.2 Limitations of the Study
 The system can only be accessed through the management PC
in the store.
 The system does not capture employee photos using a webcam
 The system does not automatically correct missed time logs due
to system downtime.
 The pay slips require a PDF application to be opened

1.4 Significance of the Study
Upon completion of the study, the business should be able to:
efficiently track employees’ attendance, quickly compute salaries and
generate payroll, and provide access to all previous payslips. The system
would also be able to provide reliable storage and access to personnel and
time-keeping data for the Manager and Owner.
Specifically, the system will benefit the following:
1.4.1 Management
By being able to access relevant employee attendance
records, the owners will be able to make personnel decisions
quicker. Quicker generations of payrolls would eliminate the need to
spend time in doing them manually.
1.4.3 Employees
The employees will be assured that every minute worked is
accounted for.
1.4.4 Future Researchers
The system should serve as a starting point of their related
research, upon which the improved system can be based.

1.5 Definition of Terms
Biometrics – refers to metrics related to human characteristics.
Cash Advance – also called a payday advance, salary loan, payroll
loan, small, short term, or cash advance loan) is a small, short-term
unsecured loan that is sometimes allowed by an employer to its
employees.
Database - a database is basically a collection of information
organized in such a way that a computer program can quickly select
desired pieces of data. You can think of a database as an electronic
filing system.
Deductions – Amount withheld by an employer from employee's
earnings. It typically includes income tax, national insurance or social
security contributions, and may also include group insurance or
pension fund contributions, union or association dues, authorized
wage assignments, etc.
Fingerprint Scanner – are security systems of biometrics. They are
now used in police stations, security industries and most recently, on
computers.
Gross Salary / Pay – is the total amount of money you get before
taxes or other deductions are subtracted from your salary.

Home Development Mutual Fund – also known as PAGIBIG is a
Philippine government-owned and controlled corporation under the
Housing and Urban Development Coordinating Council responsible
for the administration of the national savings program and affordable
shelter financing for Filipinos employed by local and foreign-based
employers as well as voluntary and self-employed members.
Net Salary / Pay – is the amount of a person's paycheck left over
after any deductions are taken out.
PAGIBIG – see Home Development Mutual Fund
Payroll – A list of a company's employees and the amount of money
they are to be paid. The total amount of wages and salaries paid by
a company to its employees.
Payroll System - is software designed to organize all the tasks of
employee payment and the filing of employee taxes. These tasks can
include keeping track of hours, calculating wages, withholding taxes
and deductions, printing and delivering checks and paying
employment taxes to the government.
Philhealth – is a tax-exempt, government-owned and government-
controlled corporation (GOCC) of the Philippines, and is attached to
the Department of Health. It is mainly concerned with the health
insurance of all citizens of the Philippines.

Philippine Labor Code - The Labor Code of the Philippines is the
legal code governing employment practices and labor relations in the
Philippines. The Labor Code sets the rules for hiring and firing of
private employees; the conditions of work including maximum work
hours and overtime; employee benefits such as holiday pay,
thirteenth-month pay and retirement pay; and the guidelines in the
organization and membership in labor unions as well as in collective
bargaining.
Salary – a fixed regular payment, typically paid on a monthly or
biweekly basis but often expressed as an annual sum, made by an
employer to an employee.
Social Security System – is a state-run, social insurance program
in the Philippines to workers in the private, professional, and informal
sectors.
Spreadsheet Application - is an interactive computer application for
organization, analysis and storage of data in tabular form.
Spreadsheets are developed as computerized simulations of paper
accounting worksheets. The program operates on data entered in
cells of a table. Each cell may contain either numeric or text data, or
the results of formulas that automatically calculate and display a
value based on the contents of other cells. A spreadsheet may also
refer to one such electronic document.

Time-keeping – is the process of tracking and reporting work and
leave time.
Timestamp - record the time or date of.
Windows – is a family of graphical operating systems developed,
marketed, and sold by Microsoft. It consists of several families of
operating systems, each of which cater to a certain sector of the
computing industry with the OS typically associated with IBM PC
compatible architecture.
Withholding Tax – the amount of an employee's pay withheld by the
employer and sent directly to the government as partial payment of
income tax.
Withholding Tax Table – a table published by the Bureau of Internal
Revenue which indicates the values that are needed for calculating
withholding tax.

CHAPTER II
REVIEW OF RELATED LITERATURE AND STUDIES
2.1 Related Literature
Visual Basic
A programming language and environment developed by Microsoft. Based
on the BASIC language, Visual Basic was one of the first products to
provide a graphical programming environment and a paint metaphor for
developing user interfaces. Instead of worrying about syntax details, the
Visual Basic programmer can add a substantial amount of code simply
by dragging and dropping controls, such as buttons and dialog boxes, and
then defining their appearance and behavior.
Although not a true object-oriented programming language in the strictest
sense, Visual Basic nevertheless has an object-oriented philosophy. It is
sometimes called an event-driven language because each object can react
to different events such as a mouse click.
Since its launch in 1990, the Visual Basic approach has become the norm
for programming languages. Now there are visual environments for many
programming languages, including C, C++, Pascal, and Java. Visual Basic
is sometimes called a Rapid Application Development (RAD)system
because it enables programmers to quickly build prototype applications.
[webovb1]

.NET Framework
. The .NET framework is a software development framework from Microsoft.
It provides a controlled programming environment where software can be
developed, installed and executed on Windows-based operating systems.
The principal design features are:
 Interoperability: This allows for .NET-developed programs to access
functionalities in programs developed outside .NET.
 Common Runtime Engine: Also known as the common language
runtime, this allows programs developed in .NET to exhibit common
behaviors in memory usage, exception handling and security.
 Language Independence: Common language infrastructure
specifications (CLI) allow for the exchange of data types between
two programs developed in different languages.
 Base Class Library: A library of code for most common functions--
used by programmers to avoid repetitive rewriting of code.
 Ease of Deployment: There are tools to ensure the ease of installing
programs without interfering with previously installed applications.
 Security: Programs developed in .NET are based on a common
security model.[techonet1]

Digital Persona
DigitalPersona, Inc. offers biometrics-based identity verification solutions.
The company's authentication solutions include DigitalPersona Pro
Enterprise, a multi-factor authentication and access management solution
that is managed via active directory provides access to computers,
applications, and networks; and DigitalPersona Online, a client-server
software development kit that allows users to differentiate its business
services by adding the security of fingerprint authentication to the Web-
based applications.[bloom1]
Digital Persona SDK
The U.are.U Software Development Kit (SDK) for Windows enables
integrators and developers to quickly add the power of fingerprint-based
authentication to their Microsoft® Windows-based applications.
Crossmatch™ offers powerful SDKs which feature accurate, high
performing fingerprint authentication algorithms. [xmatch1]
Time and attendance systems (TNA)
Time and attendance software provides management personnel with
diverse tools to help maximize cash flow and minimize waste. The programs
can generate, maintain, and archive important payroll and tax information.
The records can prove invaluable in the event of an audit by taxing

authorities. A good time and attendance software suite will continue to
function properly as an organization evolves.
The most important features of time and attendance include:
 Tracking employee hours.
 Tracking wages paid.
 Automating payroll processes.
 Complying with government regulations.
 Ensuring that employees receive proper compensation for overtime.
 Minimizing errors in bookkeeping.
 Breaking down processes and events into tables, graphs, and charts.
 Integration with financial analytics, business intelligence/business
analytics (BI/BA) and human resources management
systems.[techtarget]
Payroll
Payroll is defined as the total amount of wages paid by a company to its
employees and other workers. Your company’s payroll may be your firm’s
largest business expense, and processing payroll is complicated. You must
collect insurance premiums, retirement plan contributions and tax
withholdings from employee pay.[intuit]

Transaction Processing System - A transaction process system and
transaction processing are often contrasted with a batch process system
and batch processing, where many requests are all executed at one time.
The former requires the interaction of a user, whereas batch processing
does not require user involvement. In batch processing the results of each
transaction are not immediately available. Additionally, there is a delay while
the many requests are being organized, stored and eventually executed. In
transaction processing there is no delay and the results of each transaction
are immediately available. During the delay time for batch processing,
errors can occur. Although errors can occur in transaction processing, they
are infrequent and tolerated, but do not warrant shutting down the entire
system.
To achieve performance, reliability and consistency, data must be readily
accessible in a data warehouse, backup procedures must be in place and
the recovery process must be in place to deal with system failure, human
failure, computer viruses, software applications or natural disasters. [techotps]
Structured Query Language
SQL is referred to as Structured Query Language, is a database computer
language designed for managing data in relational database management
systems (RDBMS), and originally based upon relational algebra and
calculus. Its scope includes data insert, query, update and delete, schema
creation and modification and data access control. The most common

operation in SQL is the query, which is performed with the declarative select
statement. Select retrieves data from one or more tables, or expressions.
Standard select statements have no persistent effects on the database.
Some non-standard implementations of select can have persistent effects,
such as the select into syntax that exists in some databases.
Queries allow the user to describe desired data, leaving the database
management system (DBMS) responsible for planning, optimizing, and
performing the physical operations necessary to produce that result as it
chooses.
Databases for various applications by database administrators (DBAs) and
other specialists. A database is an integrated collection of data records,
files, and other database objects. A DBMS allows different user application
programs to concurrently access the same database. DBMSs may use a
variety of database models, such as the relational model or object model,
to conveniently describe and support applications. It typically supports
query languages, which are in fact high-level programming languages,
dedicated database languages that considerably simplify writing database
application programs. Database languages also simplify the database
organization as well as retrieving and presenting information from it. A
DBMS provides facilities for controlling data access, enforcing data
integrity, managing concurrency control, recovering the database after

failures and restoring it from backup files, as well as maintaining database
security. [sql]
2.2 Related Studies - Foreign
2.2.1 Computerized Payroll System
Payroll is a critical operation for every organization to pay
employee accurately their salary and enrollments on time. The idea
of taking control of employees pay calculations are quite tedious if
done manually and require more effort and time mainly for big
organizations. Hence if this process is automated, it would be of
great benefit as it would require less time to calculate the salary of
the employees. The software for payroll management system service
on the cloud is provided as a solution in this paper. This system
provides multiple user data access. Each user like employee or HR
or admin can login into the software by writing username and
password which are allocated to them from the company. It involves
keeping track of hours worked and is capable of keeping a record of
employee data including their pay, allowances, deductions and taxes
on monthly bases so that fresh definitions are reflected from the
month onwards, which leaves all the past data intact. The proposed
payroll system is advantageous as it provides a user friendly
environment and also increases security and minimizes human
calculation errors. The proposed system is a web based system. The

base of the proposed system is a database, which stores all the
information pertinent to personnel, allowances, deductions, taxes,
savings and net pay.
This computer based Payroll system is accessible on the internet and
calculates, maintains and records the payroll information of
employees. This Application will help to automate payroll system of
an organization. The prototype computer based payroll system is
complete in itself and ready to be implemented but changes and
growth in requirements will be a reality on every software project so
there is need to timely update them. The same applies to this payroll
system. [ijarcce]

2.2.2 Infonetics Computerized Payroll System
The PAYROLL SYSTEM is used to maintain a list of
employees’ names, addresses and employment information and is
used to interactively calculate and print payroll checks. Employees’
hours are entered and distributed to appropriate department/cost
centers. Annualized tax tables are then used to automatically
compute deductions before the check is printed on bank stock.
Monthly and quarterly reports are used to prepare tax filings, and
provide analytical information. W-2’s can be generated automatically
at year-end. [infonetx]
2.2.3 A System for Payroll Management
Information and database system projects are initiated to
improve the accuracy of the processing data and ensure the
procedure prescribing how to do a specific task. A computer program
can maintain accurate and consistent database, hence resulting is
an improved performance. The program efficiency can be increased
considerably by including automatic calculations and fast data
retrieval capabilities. This will dramatically reduce the manual error
and permit more study at lower cost and effort. Defense Institute of
Allied Sciences (DIPAS) is a large organization, consisting of
different cadres like Scientists, Technical staffs, Admin staffs and
Service officers and so on. The administration section is maintaining

the pay records of all the DIPAS employees. One of the main jobs of
admin section is to generate pay roll for all the employees and their
payment reports. Due to the non-availability of a proper database
management system all the data is handled manually. Because of
large volume of payroll data and calculations, it is very difficult to
handle the data manually and delayed the pay roll process. This
created an immediate need to develop a new computer based pay
roll data base system to avoid the delay in generating pay bills, loan
schedules, payment reports, pay slips and so on. So this new Payroll
Management System (PMS) is developed in DIPAS as an internal
project.
In this study a comprehensive database PMS system for the
DIPAS employees is introduced. The study elaborates the system
analysis, software and database design and system development.
PMS is able to store huge data of the employees and generate
reports according to the need. In addition, PMS effectively controls
the data in a user-friendly manner. It also enables the user to access,
update and delete data in a flexible manner. [scipub]

2.2.4 Implementation and Development of a Proposed Payroll System
Payroll software can be used to speed up the process of
calculating pay, ensuring that payments are both accurate and on
time. They save you the burden of learning and understanding
complex Payroll legislation. Trouble free Payroll processing is a
critical need of any business. Payroll software completes Payroll
calculations within a fraction of the time it would take to do them
manually, whilst you’re Payroll staff might not like it, it makes perfect
sense if you are trying to run a business. Another huge advantage of
running Payroll software over a manual process is in the reporting,
most systems allow, weekly, month and annually required reports to
be run at the press of a button. Instead of shuffling through endless
files let the software do the work. It possible with a lot of Payroll
software to integrate with your time sheet systems that record
employee attendance or time worked. It a simple way for information
about employee hours worked to be transferred into the Payroll
System removing yet another layer of manual processing. Some
companies choose to operate a swipe card door system whilst many
others operate on a system login basis. Payroll software also
provides the capability of "what-if" calculations. This helps in
forecasting and planning staff costs and budgets. Entering
hypothetical numbers allow you to compare the exact total cost of an
employee under different remuneration scenarios. Some Payroll

systems also allow more personnel based data to be stored such as
records of annual leave and sick leave. The research on
Implementation and Development of a purposed Payroll System is
completely attached with database system. In this research we can
attach visual basic 6.0 programming language, database with Crystal
Reports. We can attach with database of a Payroll and generate the
Payroll System with its development and implementation. If we
required enter information on the form and create the print using print
command, then we are making a purposed system of Payroll. So my
research is that if we required enter the data of employees or worker
of any organization then we can create a purposed Payroll System
of the organization, which is better for the organization to make an
efficient system. This research is completely based on coding.
The criteria set for goals are to generate files, deliver on time,
performance and efficiency issues of the system. The major goal we
have achieved is to generate the bank files/invoices for the banks
with salary information so that the banks are able to transfer the
salaries of the employees into their accounts. After developing the
system, we calculated the salary and generated a Bank file. The
bank file was then sent to the bank and was practically done
successful to check the performance and efficiency of the system. It
is a load, stress and performance testing tool for web sites and web

applications. We created basic testing scenarios and hence got
some meaningful results. These results are showing that this web
application is efficient and performing very well.
The system is able to calculate employees’ salaries according
to certain parameters, such as age. It is also able to generate specific
files for the organization such as employee salary slips and bank
files. The system is also able to calculate tax payable by the
organization on the basis of certain formulas provided by the tax
authorities according to the Swedish law. It generates and sends tax
files to tax office; moreover, the system is more cost effective as
compared to other salary management systems. As this system is
integrated with the existing system so does not need new resources
to run the system. Therefore, it is easy to handle single system
instead of two. Maintenance is easy and requires no further cost;
further enhancement is possible according to the requirements of the
organization which is not possible in the case of using existing salary
management software’s available in the market. Hence the system
is developed successfully and is in proper function according to our
goals and criteria. [edupedia]
2.2.5 SHAZ HR and Payroll System
The SHAZ HR and Payroll Management System is a web
based enterprise suite of business applicant with end to end

integration among Human Resource and Payroll Management. The
system is conceived and developed based on business domain
intelligence in an effort to provide our clients with real time business
solution with greater simplicity and user friendly. This is an attempt
to automate the all processes involved in Human Resource and
Payroll. According to domain transactions and requirements nature,
this system is proposed to have three types of features i.e. Human
Resource, Payroll and Security. Accordingly, it is divided in six
modules those are discussed below.
SHAZ HR and Payroll system will be implemented in Client
Server environment, where database and application will be installed
and hosted on one server and users can access the application from
their system through intranet. To permission i.e. Administrator and
Limited User. In special circumstances, local copies of the software
can be installed on PCs and Laptops. [shaz]

2.3 Related Studies - Local
2.3.1 LAN-Based Timekeeping and Payroll system using Biometrics
The system proposal entitled “LAN-Based Time Keeping and
Payroll System using Biometrics for Blanco Family Academy” will be
beneficial to the company for maximizing its profits; and minimizing
manpower and additional equipment necessary for “LAN-Based
Timekeeping and Payroll System. With the use of this new system,
computations and gathering are all accurate, Data manipulating and
processing are expedited, report generations ate faster and security
for the held are better, and consumes less office space, a powerful
business tool that would greatly aid updating of new time keeping
and payroll system. The computed difference was found to be
significant since the computed value 2.54 from the Existing System,
and 3.26 from the Prototype System is less than the tabular value of
the Proposed System which equates to 4.02 with this result the
researcher rejects the null hypothesis that there is no significant
difference between the effectiveness of the system evaluated by the
user evaluation result of the present, the proposed system and the
prototype system. This “LAN-Based Timekeeping and Payroll
System by using Biometrics” thus increasing effectiveness by a very
considerable amount. [lanb]

2.3.2 Employee Attendance and Payroll System using Fingerprint
Biometrics
Biometric technology offers an advanced verification of
human identity used in most schools and companies for recording
the daily attendance (login and logout) and generating the payroll of
the employees. This study uses the biometric technology to address
the problems of many companies or institutions such as employees
doing the proxy attendance for their colleagues, stealing company
time, putting in more time in the daily time record (DTR), and
increasing the amount of gross payroll resulted of buddy punching.
The researcher developed a system for employee’s attendance and
processing of payroll with the use of fingerprint reader and the
webcam device. The employee uses one finger to record his or her
time of arrival and departure from the office through the use of the
fingerprint reader. The DTR of employees is recorded correctly by
the system; the tardiness and under time in the morning and in the
afternoon of their official time is also computed. The system was
developed using the Microsoft Visual C# 2008 programming
language, MySQL 5.1 database software, and Software
Development Kit (SDK) for the fingerprint reader and the webcam
device. The data were analyzed using the percentage technique and
arithmetic mean. The study was tested for 30 employees using the
fingerprint reader for biometric fingerprint scanning (login and

logout), and 50 employees were recorded and used for processing
the payroll, and the proposed system. Results of biometric fingerprint
scanning for the login and logout revealed that 90% of the employees
have been accepted for the first attempt, 5.84% for the second
attempt, 3.33% and 0.83% for the third and more than four attempts,
respectively. The result of processing the advanced payroll
(permanent, substitute, temporary & casual employees) and regular
payroll (job order and contract of service employees) is 17.07 s and
5.08 s respectively. The Employee Attendance and Payroll System
(EAPS) showed that the verification and identification of the
employees in the school campus using the biometric technology
provides a reliable and accurate recording in the daily attendance,
and generate effectively the monthly payroll. [cresco]

CHAPTER III
TECHNICAL BACKGROUND
3.0 Conceptual Model of the Study
On the basis of the foregoing concepts, theories and findings
of related literature and insights, a conceptual model is developed as
shown below.
Knowledge
Requirements:
 Timekeeping
 Payroll
 Philippine Labor Code Requirements
 BIR Withholding Tax
Table Gathering
 Visual Basic.NET
Programming Development of
 Structured Query Analysis Computerized
Language
Payroll System with
Design Biometric
Hardware
Requirements: Timekeeping for
Implementation Yzo’s Enterprise
 Computer system
 Fingerprint Scanner Testing
Software Maintenance
Requirements:
 Microsoft Visual Studio
2010
 SQL Server 2008
Evaluation
Figure 1Conceptual Model of the Study

3.2 Overview of Current Processes and Technologies
Yzo’s Enterprise operates under the leadership of a general
manager. Day-to-day operations are handled by a team of butchers,
merchandisers, and utility personnel.
Timekeeping is done through pen, time cards, and logbooks,
while Payroll is computed using spreadsheets. Employees log their
time of arrival in a time card. The manager then transcribes the
timekeeping information into a computerized spreadsheet.
Salaries are then obtained by tallying the total hours of each
employee, including the holiday pay, and overtime, and applying
necessary deductions such as government deductibles and cash
loans. Payslips are then printed and handed out to employees on
pay day.
3.2.1 Hardware
The business uses a desktop computer that is used as the
Point-of-Sale machine. The same computer is used for document
editing and creation. An inkjet printer is also connected to the
computer to handle printing tasks.

3.2.2 Software
The manager utilizes Microsoft Excel 2010 to store compute
salary, store attendance data, and generate and print pay slip
requests
3.2.3 Network
The desktop computer system is connected to the local
network through the use of a WiFi dongle connected through a USB
port. A wireless router provides Internet access to devices within the
premises; access to the Internet is provided through a DSL internet
connection.

3.3 Diagrams
3.3.1 HIERARCHICAL INPUT PROCESS OUTPUT (HIPO MODEL)
HIPO model short for hierarchical input process output model is
a systems analysis design aid and documentation technique from the
1970s, used for representing the modules of a system as a hierarchy and
for documenting each module.
It was used to develop requirements, construct the design, and support
implementation of an expert system to demonstrate automated rendezvous.
Verification was then conducted systematically because of the method of
design and implementation.
The overall design of the system is documented using HIPO charts
or structure charts. The structure chart is similar in appearance to an
organizational chart, but has been modified to show additional detail.
Structure charts can be used to display several types of information, but are
used most commonly to diagram either data structures or code structures.

3.2.1.1 HIPO CHART (Proposed System)


3.3.2 Context Flow Diagram (CFD)

A context diagram is a graphic design that clarifies the
interfaces and boundaries of the project or process at hand. It not
only shows the process or project in its context, it also shows the
project’s interactions with other systems and users.
3.3.2.1 Context Flow Diagram (Current System)
Manager / Owner Receives written time logs

Receives
Completed Payroll
Submits old payslip request

0
Submits Loan Request
Creates Pay slip Submits leave Request
Transcribes time logs

YZO’S ENTERPRISE Writes time log
MANUAL PAYROLL
AND
TIMEKEEPING
Approves Loan Request
SYSTEM
Approves Overtime Request
Receives Payslip Employee

3.3.2.2 Context Flow Diagram (Proposed System)
Manager / Owner Receives printed reports
Receives payroll print-out
Submits new
admin account
Submits updated
Tax table 0
Enters username
And password
Submits Payroll Command
Submits old payslip request
Submits Pay slip Generation Command

YZO’S ENTERPRISE Scans finger for timestamp
COMPUTERIZED
Submits edit timestamp command
PAYROLL SYSTEM
Enters Loan Information
WITH BIOMETRIC
Enters Overtime Information
TIMEKEEPING
Submits report print command
Enters override time stamp
Submits updated admin account
Receives Payslip
Employee

3.3.3 Data Flow Diagram
A structured analysis technique that employs a set of visual
representations of the data that moves through the organization, the
paths through which the data moves, and the processes that
produce, use, and transform data.
On a DFD, data items flow from an external data source or an internal
data store to an internal data store or an external data sink, via an
internal process.
A DFD provides no information about the timing of processes,
or about whether processes will operate in sequence or in parallel. It
is therefore quite different from a flowchart, which shows the flow of
control through an algorithm, allowing a reader to determine what
operations will be performed, in what order, and under what
circumstances, but not what kinds of data will be input to and output
from the system, nor where the data will come from and go to, nor
where the data will be stored (all of which are shown on a DFD). [dfd]

3.3.3.1 Data Flow Diagram (Manual Parent)
1.0
D1 Time card
EMPLOYEE Time Write time log Time
Employee
Time logs
2.0
Employee Employee
D2 MS Excel MANAGER
Time logs Time logs
Transcribe
Timelogs
3.0
Payroll Payroll
Information Information
Compute Payroll
Salary
Information
Salary
4.0 Information
Create Pay Slip
Figure 2: Data Flow Diagram (Manual Parent)

3.3.3.2 Data Flow Diagram (Manual Child)
1.0
EMPLOYEE Time Time D1 Time card

Write To Time Card
D1 Time card
Time
Logs
2.0
Time Time
MANAGER D2 MS Excel
Logs Logs
Transcribe
3.0
Time Time
MANAGER D2 MS Excel
Logs Computes Logs
3.1
Payroll Payroll
Print

4.0
MANAGER Payslip Payslip D2 MS Excel

Create
4.1
Pay slip Pay slip

Print
4.2
Pay slip Pay slip EMPLOYEE

Give

3.3.3.3 Data Flow Diagram (Computerized, Parent)

1.0
Manager / Owner Username / Password Login Username / Password D8 adminaccounts
2.0 Timestamp
Timestamps View Timestamps Management
Module
2.0
Overtime
Overtime View Overtime
Module
3.0
Payroll
Payroll View Payroll
Module
4.0
Payslip
Payslip View Payslip
Module
5.0
Employees
Employee Records View Employee Records
Module
6.0
Add Employees
New Employee Info View New Employee Info
Module
7.0
Edit Employees
Edit Employee Info View Edit Employee Info
Module
8.0
Tax Table
Withholding Tax Table View Withholding Tax Table
Module
9.0
Loans
Loans View Loans
Module
10.0
Leaves
Leaves View Leaves
Module
11.0
Holidays
Holidays View Holidays
Module
12.0
13th Month Pay
13th Month Pay View 13th Month Pay
Module
13.0 Admin
Admin Accounts View Admin Accounts Accounts
Module

Data Flow Diagram (Parent Computerized)
1.0
Employee Fingerprint Timekeeping Time Stamp D2 timekeep
3.3.3.4 Data Flow Diagram (Child Computerized)
1.0
Payroll
Manager / Owner Username / Password Login Username / Password
System
2.0
Employee Employee
Manager / Owner Timestamps
View Timestamps D2 timekeep
2.1
Timestamp Add Timestamp
2.2
Timestamp Edit Timestamp
3.0
Manager / Owner Overtime View Overtime D3 overtime
3.1
Overtime Add Overtime
3.0
Payroll
Manager / Owner Payroll Generate Payroll
Module
3.1
Payroll Print Payroll

4.0
Manager / Owner Payslip Generate Payslip D6 payslip
4.1
Payslip
Payslip Print Payslip
Module
5.0
Employee Employee
Manager / Owner View D1 empdetails
Records Records
5.1
Employee Employee Employees
Records
Search Records Module
5.2
Employee Records Print Employee Records
6.0
New New
Manager / Owner Employee Add Employee D1 empdetails
Details Details
7.0
Employee Employee
Manager / Owner Edit D1 empdetails
Details Details
8.0
Tax Tax D10 withholdingtax
Manager / Owner Info
View Info
8.1
Tax Tax
Info
Update Info

9.0
Manager / Owner Loans View Loans D4 loans
9.1
Loans Add Loans
10.0
Manager / Owner Leaves View Leaves D5 leaves
10.1
Leaves Add Leaves
11.0
Manager / Owner Holiday View Holiday D7 holidays
11.1
Holiday Add Holiday
11.1
Delete
12.0
13th Month 13th Month 13th Month Pay
Manager / Owner View
Pay Pay Module
12.1
13th Month 13th Month
Pay
Print Pay

13.0
Admin Admin
Manager / Owner View D8 adminaccounts
Account Account
13.1
Admin Admin
Account
Add Account
13.2
Admin Account Edit Admin Account
1.0
Employee Fingerprint Timekeeping Time Stamp D2 timekeep
3.3.4 Entity Relationship Diagram

An entity relationship diagram is a graphical representation of
an organisation's data storage requirements. Entity relationship
diagrams are abstractions of the real world which simplify the
problem to be solved while retaining its essential features. Entity
relationship diagrams are used to: (1) identify the data that must be
captured, stored and retrieved in order to support the business
activities performed by an organisation; and (2) identify the data
required to derive and report on the performance measures that an
organisation should be monitoring. Entity relationship diagrams have
three different components the entity, attributes and relationships.

[erd]

Entity Relationship Diagram

3.3.5 Database Design
Database design is the process of producing a detailed data
model of a database. This logical data model contains all the needed
logical and physical design choices and physical storage parameters
needed to generate a design in a Data Definition Language, which
can then be used to create a database. A fully attributed data model
contains detailed attributes for each entity.
The term database design can be used to describe many
different parts of the design of an overall database system.
Principally, and most correctly, it can be thought of as the logical
design of the base data structures used to store the data. In the
relational model these are the tables and views. In an object
database the entities and relationships map directly to object classes
and named relationships. However, the term database design could
also be used to apply to the overall process of designing, not just the
base data structures, but also the forms and queries used as part of
the overall database application within the database management
system (DBMS). [dbdes]

3.3.5.1 Data Dictionary
A data dictionary, or metadata repository, as defined in
the IBM Dictionary of Computing, is a "centralized repository
of information about data such as meaning, relationships to
other data, origin, usage, and format." The term may have one
of several closely related meanings pertaining to databases
and database management systems (DBMS) as follows: (1) a
document describing a database or collection of databases,
(2) an integral component of a DBMS that is required to
determine its structure and (3) a piece of middleware that
extends or supplants the native data dictionary of a DBMS.

[ddic]

DATA DICTIONARY
Table 1.0 empdetails
Data Dictionary Reference Number:
Version Number:
1.0
System Name: Computerized Payroll System with Biometric Timekeeping for Yzo’s
Enterprise
Subject: empdetails
PK FK Field Name Data Type Length Nullable Default Description
Value
Yes No employeeid int 50 No No
No No fname varchar 50 No No
No No lname varchar 50 No No
No No mname varchar 50 No No
No No empdesignation varchar 50 No No
No No schedulegrp varchar 50 No No

No No dayoff varchar 50 No No
No No datehired datetime 50 No No
No No enabled varchar 50 No No
No No monthlypay nvarchar 50 No No
No No taxstatus nvarchar 50 No No
No No tinid nvarchar 50 No No
No No phcid nvarchar 50 No No
No No hdmfid nvarchar 50 No No
No No sssid nvarchar 50 No No
No No imagepath varbinary(MAX) No No
No No fingerprint varchar(MAX) No No
No No fpbyte varbinary(MAX) No No

Table 2.0 timekeep
Version Number:
1.0
System Name: Computerized Payroll System with Biometric Timekeeping for
Yzo’s Enterprise
Subject: timekeep
Value
Yes No id int 50 No No
No No stampdate datetime No No
No No stamptype varchar(50) 50 No No
No No foremp varchar(50) 50 No No

Table 3.0 overtime
Version Number:
1.0
Yzo’s Enterprise
Subject: overtime
Value
Yes No id int No No
No No ftime datetime No No
No No ttime datetime No No
No No employee int No No

Table 4.0 loans
Version Number:
1.0
Yzo’s Enterprise
Subject: loans
Value
Yes No id int No No
No No amount float No No
No No payment1 date No No
No No payment2 date Yes No

No No dateapproved date Yes No
No No type int No No

Table 5.0 leaves
Version Number:
1.0
Yzo’s Enterprise
Subject: leaves
Value
Yes No id int No No
No No leavedate datetime No No

Table 6.0 payslip
Version Number:
1.0
Yzo’s Enterprise
Subject: payslip
Value
Yes No id int No No
No No date datetime No No
No No empid int No No
pdfpath nvarchar(MAX)

Table 7.0 holidays
Version Number:
1.0
Yzo’s Enterprise
Subject: holidays
Value
Yes No date date No No
No No holidayname nvarchar(MAX) No No
No No description nvarchar(MAX) No No
No No holidaytype nvarchar 50 No No
No No annualflag nvarchar 50 No No

Table 8.0 adminaccounts
Version Number:
1.0
Yzo’s Enterprise
Subject: adminaccounts
Value
Yes No username varchar(50) 50 No No
No No password varchar(50) 50 No No
No No enabled int No No

Table 9.0 activitylog
Version Number:
1.0
Yzo’s Enterprise
Subject: activitylog
Value
Yes No id int No No
No No date datetime No No
No No description nvarchar(MAX) No No
No No form nvarchar(MAX) No No
No No name nvarchar(MAX) No No

Table 10.0
Version Number:
1.0
Yzo’s Enterprise
Subject: withholdingtax
Value
No No taxstatus nvarchar(50) No No
No No tax1 float No No

The empdetails table stores employee information with the employeeid
being the primary key. This includes essential payroll information such as
monthlypay, schedulegrp, tax status, fpbyte as the digital representation of
an employees’ fingerprint and day-off.
The timekeep table contains timekeeping information. It stores the
stampdate, stamptype (time-in, lunch-out, lunch-in, time-out), as well as
foremp, which is the employee id.
The overtime table stores all approved overtimes’ fromdate, todate, and
employee id.
The loans table stores approved loans, including the date it was approved,
and the payment schedule
The leaves table stores approved leaves from employees. This includes
dates, and employeeid of the employee who requested the leave.
The payslip table stores the employeeid for which the payslip belongs to,
and the path where the pdf file of the payslip is stored
The holidays table stores holiday dates, names, and descriptions
The adminaccounts store administrator information: username, password,
and enabled, which indicates if the account is active.

The activitylog table stores activity logs and records the date of the event,
the description, the form which triggered the event, and the name of the
user or entity.
The withholdingtax table stores withholding tax values for payroll
computation.

CHAPTER IV
RESEARCH AND DESIGN METHODOLOGY
This chapter provides further information on the research methods,
instruments, techniques, design, and testing and operating procedures that are to
be used during this research. Below are key details that the proponents will be
adhering to as guidelines to be able to come to an informed conclusion.
4.1 Research Method
The descriptive method of research was used for this study. The
method is defined by Creswell as the gathering of information about the
present, existing condition. The emphasis is on describing rather than on
judging or interpreting. This is used to describe the nature of a situation, as
it existed at the time of the study and to explore the cause of
phenomenon. The aim of descriptive research is to obtain an accurate
profile of the people, events or situations.
4.2 Research Instrument
To provide and gather as much informative and relative evaluation,
the descriptive method was used. This method includes the use of
questionnaires and interviews. A questionnaire was used as the main data-
gathering instrument for this study. It was divided into two main sections:
the profile and the questionnaire proper. The profile contains socio-
demographic characteristics of respondents such as name, age, gender
and educational background. The questions were structured using the

Likert format. In this survey type, five choices are provided for every
question or statement. The choices represent the degree of agreement
each respondent has on the given question. The Likert survey was the
selected questionnaire type as this enabled the respondents to answer the
survey easily. In addition, this research instrument allowed the research to
carry out the quantitative approach effectively with the use of statistics for
data interpretation.
4.2.1 Interview
The researchers conducted an interview to gather information
in system development of Yzo’s Enterprise. The researchers sent a
letter to seek permission and an interview was conducted with the
Manager of Yzo’s Enterprise to learn about the background of the
company, its current system, and the problems associated with it.
The manager was able to provide key insights about the current state
of the timekeeping and payroll within the company.
4.2.2 Questionnaire
The questionnaire was prepared by the researchers to
determine the acceptance of the respondents. The respondents
need to answer the questions based on the following criteria: design,
performance, maintainability and security.

4.3 Design Methodology
Planning
Analysis
Design
Implementation
Testing
Figure 3: SDLC Waterfall Model
Systems development life cycle (SDLC) is a conceptual model used
in project management that describes the stages involved in an information
system development project, from an initial feasibility study through
maintenance of the completed application. Various SDLC methodologies
have been developed to guide the processes involved, including the
waterfall model (which was the original SDLC method); rapid application
development (RAD); joint application development (JAD); the fountain
model; the spiral model; build and fix; and synchronize-and-stabilize. [sdlc]
The proponents choose the waterfall model to use for developing the
Payroll System as it describes a progress for each phase of development.
The Waterfall Method is comprised of a series of very definite phases, each
one run intended to be started sequentially only after the last has been

completed, with one or more tangible deliverables produced at the end of
each phase.
Planning
The Planning Phase is the first phase of the SDLC and it focuses
principally on required project planning work. The concept is further
developed to describe how the business will operate once the approved
system is implemented, and to assess how the system will impact employee
and customer privacy. [sdlcplanning]
In this phase, the researchers determined the significance of the
system on the organization and its benefits. The proponents determine how
the proposed system will be built and will go about building the proposed
Payroll System. During this phase, the group is responsible to determine
first what the system needs to do for the organization. It involves the
creating of system proposal.
Analysis
The Analysis Phase is the second phase of the SDLC. Functional
user requirements are formally defined and delineate the requirements in
terms of data, system performance, security, and maintainability
requirements for the system. All requirements are defined to a level of detail
sufficient for systems design to proceed.

The researchers conduct an interview to gather information
that lead to the development of the Computerized Payroll System
with Biometric Timekeeping. The requirements gathering process
takes as its input the goals identified in the high-level requirements
section of the project plan. Each goal will be refined into a set of one
or more requirements. These requirements define the major
functions of the intended application, define operational data areas
and reference data areas, and define the initial data entities. Major
functions include critical processes to be managed, as well as
mission critical inputs, outputs and reports. [sdlcana]
Design
The physical characteristics of the system are designed
during this phase. The operating environment is established, major
subsystems and their inputs and outputs are defined, and processes
are allocated to resources. Everything requiring user input or
approval must be documented and reviewed by the user. The
physical characteristics of the system are specified and a detailed
design is prepared. Subsystems identified during design are used to
create a detailed structure of the system. Each subsystem is
partitioned into one or more design units or modules. Detailed logic
specifications are prepared for each software module. [sdlcdes]

In this phase, the planners design the interface of the system
with simple graphical interface. Furthermore, the Data Flow diagram
also belongs in this phase. It shows the flow of the proposed system
for better understanding. Also, the researchers managed this phased
by constructing conceptual model to specify inputs of the knowledge,
software and the hardware requirements of the study. Complete
entity-relationship diagram with a full data dictionary are also created
in this phase.
Implementation and Testing
The Implementation Phase is the final phase of the SDLC and
it involves the actual construction and installation of a system. In this
phase, the designs are translated into code. Computer programs are
written using a conventional programming language or an application
generator. This phase also includes the maintenance of the system
and any future updates or expansion of the system.
The system is written in Visual Basic.net. Normally, programs
are written as a series of individual modules and forms. The separate
modules are brought together and tested as a complete system. All
modules are integrated together and proper testing tools are
selected for error checking. The system is tested to ensure that
interfaces between modules work (integration testing), the system
works on the intended platform and with the expected volume of data

(volume testing) and that the system does what the user requires
(acceptance/beta testing).

CHAPTER V
SUMMARY & CONCLUSION
This chapter presents the summary of the study. The problems that were
stated, objectives set forth, research undertaken, and the recommendations of the
proponents for future researchers.
5.1 Evaluation Results
5.1.1 ISO-9126
Evaluation was done by using a questionnaire and the ISO
9126 software quality model. It is a standard describes a software
quality model which categorizes software quality into six
characteristics. The characteristics are manifested externally when
the software is used as a consequence of internal software attributes.

[iso]
Presentation of Evaluation Results:
For the results, the proponents asked 52 employees of the company,
along with the general manager to evaluate the software using the
four criteria.

The detailed composition of the respondents are as follows:
Designation Number %
General Manager 1 1.9%
Merchandisers 16 30.77%
Butchers 15 28.89%
Utility 20 38.46%
Total: 52 100%
The respondents graded the system as follows:
For functionality, which is “the capability of the software product to
provide functions which meet stated and implied needs when the
software is used under specified conditions”, the respondents gave
a mean score of 4.95 with a descriptive interpretation of “Very Good”.
For reliability, which is “the capability of the software product to
maintain a specified level of performance when used under specified
conditions”, the respondents gave the system a mean score of 4.80,
with a descriptive interpretation of “Very Good”.
For usability, which is “The capability of software product to be
understood, learned, used, and attractive to the user, when used
under specified conditions”, the software was given a mean score of
4.93, with a descriptive interpretation of “Very Good”

Lastly, for efficiency, which is “the capability of the software product
to provide appropriate performance, relative to the amount of
recourses used, under stated conditions”, the system rated by the
respondents with a mean score of 4.94, equivalent to the descriptive
interpretation of “Very Good”.
Over-all, the system has received an over-all mean score of 4.90,
equivalent to the descriptive interpretation of “Very Good”.
5.2 Summary
The study has identified several problems that has been
encountered by Yzo’s Enterprise with timekeeping, payroll, and payslip
creation; and from the problems outlined, the proponents formulated the
objectives of the study.
Using the waterfall model as the research method, the proponents
set forth to develop the system.
Once completed, the proponents used a questionnaire to evaluate
the performance of the system. The 52 employees, including the general
manager of the business was polled for the survey. The results of the survey
were then tallied to formulate a score of the system’s usefulness based on
these criteria: Functionality, Reliability, Usability, and Efficiency for which
the respondents gave the system an over-all rating of “Very Good”.

5.3 Recommendation:
The proponents would like to recommend the following expansion to the
study for future researchers:
 Allow automatic distribution of the electronic payslips to
employees’ registered e-mail addresses
 Make the system web-based, allowing access to the system from
other computers in different networks.
 Design the system to support different forms of biometric
identification aside from fingerprints.
5.4 Conclusion
The study Computerized Payroll System with Biometric Timekeeping for
Yzo’s Enterprise was done by the proponents with the goal of addressing
the top three problems of Yzo’s Enterprise: Timekeeping, Payroll, and Pay
slips. With the completed system, the company was able to capture up-to-
the minute accuracte time-logs of employees; the integration of the
timekeeping and the payroll modules allowed for one-click payroll
generation, and the benefit extends to the payslip generation function as
well. All of the activities were previously done on much slower manual
systems that were prone to errors.

Appendices

STUDENTS’ AND ADVISER

PROJECT COMMITMENT CONTRACT
Students are expected to put their work into their thesis/ capstone project. Faculty
advisers are expected to guide students to produce their best work. Both jobs are time-
consuming and must be carried out by students and faculty members working together in
a disciplined way over a sustained period. Each person has the responsibility to see that
the necessary work is completed in time. Contracts should not be limited to chance
meeting in the hall. A clear schedule of conferences should be set up for the year.
As the student’s project adviser, you are expected to mentor him/ her throughout the
project by providing guidance for the preparation and completion of the thesis/ capstone
project, by being available for periodic meetings and draft/ performance reviews, and by
remaining a source of encouragement and support for the student.
Your signature below indicates that you agree to the responsibilities of a thesis adviser
as stipulated in the Thesis/Capstone Project Guide Manual.
Briz, Marc Emmanuel

______________________________________ _____________________
Dela Fuente, Nikki

______________________________________ _____________________
Soyangco, Simon
______________________________________ _____________________
Advisee’s Full Name Signatures Date
Ian Michael Quicho

______________________________________ _____________________
Adviser’s Full Name Signature Date

STUDENTS’ AND ADVISER

PROJECT COMMITMENT CONTRACT
Students are expected to put their work into their thesis/ capstone project. Faculty
advisers are expected to guide students to produce their best work. Both jobs are time-
consuming and must be carried out by students and faculty members working together in
a disciplined way over a sustained period. Each person has the responsibility to see that
the necessary work is completed in time. Contracts should not be limited to chance
meeting in the hall. A clear schedule of conferences should be set up for the year.
As the student’s project adviser, you are expected to mentor him/ her throughout the
project by providing guidance for the preparation and completion of the thesis/ capstone
project, by being available for periodic meetings and draft/ performance reviews, and by
remaining a source of encouragement and support for the student.
Your signature below indicates that you agree to the responsibilities of a thesis adviser
as stipulated in the Thesis/Capstone Project Guide Manual.
Briz, Marc Emmanuel

______________________________________ _____________________
Dela Fuente, Nikki

______________________________________ _____________________
Soyangco, Simon
______________________________________ _____________________
Advisee’s Full Name Signatures Date
John Paul Aleviado

______________________________________ _____________________
Adviser’s Full Name Signature Date

TRANSCRIPT OF INTERVIEW
Interviewer: Mr. Simon T. Soyangco, Proponent

Interviewee: Ms. Junemarie S. Tuazon, General Manager, Yzo’s
Enterprise
Date of Interview: February 04, 2017
Simon: Good morning Ms. Tuazon. Could you please introduce yourself,
and what your role is within Yzo’s Enterprise?
Junemarie: Good morning. I my full name is Junemarie S. Tuazon. I am
the owner, Mrs. Rosario Mariano’s niece, and I am currently employed as
the general manager of the store.
Simon: What does the position of general manager entail?
Junemarie: My duties as a general manager is to oversee the day-to-day
operations of the store such as verifying meat deliveries, managing
employees, being a point of contact for hotel and restaurant clients, and
processing the payroll at the end of each pay period.
Simon: How many employees do you manage?
Junemarie: I manage all 52 of the company’s employees
Simon: Could you please describe the type of jobs that the company’s
employees do?
Junemarie: Yes. We have several designations: first is the butcher, who is
responsible for keeping track of our stocks, and relaying the next order to
me. The merchandisers handle customer interactions and manning the
cashier. While the utility personnel are more versatile and perform various
tasks such as delivering orders, fixing faults in the store’s facilities, and
others as needed.
Simon: What is the working schedule of the employees?
Junemarie: There are two schedules. The first one is what we call the
openers – they are expected to come in for work at 8 o’clock in the morning,
and end their shift at 5 o’clock in the afternoon.
The other schedule, called the closers, come in later at 11 o’clock in the
morning and end their shift at 8 o’clock in the evening.
Simon: How many days-off do employees get??
Junemarie: Each employee is entitled to one day-off, which is negotiated
between the employee and the management. Upon agreement, the day is
deemed permanent unless the employee requests reconsideration.

Simon: Are employees entitled to paid leaves?

Junemarie: Once an employee reaches one year of service, he is given
five leave credits per year with pay that he / she can use or receive as the
monetary equivalent at the end of the year.
Simon: Could you please describe to us how you currently log an
employee’s attendance?
Junemarie: Currently, our employees are required to write their time-ins
and time outs on a time card.
Simon: How do you compute their salaries?
Junemarie: At the end of every cut-off, I take all the time logs that are
written on the employee’s time cards and transfer them to Microsoft Excel.
From there, I use a formula that I have prepared to compute for the totals.
Simon: How do you prepare the pay slips?
Junemarie: The pay slips are prepared using the same spreadsheet file
that I use for the salary computation. One of the worksheets is a template
where I paste the values and then print them afterwards.
Simon: Do you encounter challenges with the way you currently do the time
keeping
Junemarie: When employees write their time logs, it is common for them
to round out their time of arrival. For example, if they arrive at 8:04 AM, they
write 8:00 AM instead. There were also times that they would ask a
colleague to write their time even if they are still on their way.
When starting to compute for payroll, one of the most strenuous processes
is transferring the time logs written in the time cards into our Microsoft excel
spreadsheet. This is something that I was able to do reasonably fast before,
but since our employee count has grown, it has been very slow.
The pay slips also go hand-in-hand with the challenges when computing
payroll. Each employee’s pay slip is manually created using a template,
where we paste the values into.
The excel file sometimes causes the computer to lock-up when opening.
Simon: Does the store have a computer available?
Junemarie: Yes, there is one computer that serves as the point-of-sale.

Gantt Chart
A Gantt chart, commonly used in project management, is one of the most popular
and useful ways of showing activities (tasks or events) displayed against time. On
the left of the chart is a list of the activities and along the top is a suitable time
scale. Each activity is represented by a bar; the position and length of the bar
reflects the start date, duration and end date of the activity. This allows you to see
at a glance:
 What the various activities are
 When each activity begins and ends
 How long each activity is scheduled to last
 Where activities overlap with other activities, and by how much
 The start and end date of the whole project
To summarize, a Gantt chart shows you what has to be done (the activities) and
when (the schedule). [gantt]

SAMPLE FORMS:
Figure 4: Time cards

Figure 5: Microsoft Excel Spreadsheet for Payslip generation

Payroll Timekeeping System

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Payroll Timekeeping System

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COMPUTERIZED PAYROLL SYSTEM

WITH BIOMETRIC TIMEKEEPING FOR

In Partial Fulfillment of the Requirements for The

Course of Bachelor of Science in Information Technology

Briz, Marc Emmanuel T.

Dela Fuente, Nikki P.

Mr. John Paul Aleviado

Mr. Ian Michael Quicho

payroll, and allow convenient access to employee pay slips.

and compliance the Philippine Labor Code.

1.1 Introduction and Background of the Study

1.2 Statement of the Problem

1.2.1 General Problem

1.2.2 Specific Problems

1.2.3 General Objective

1.2.4 Specific Objectives

1.3 Scope and Limitation

1.3.1 Scope of the Study

1.3.2 Limitations of the Study

1.4 Significance of the Study

1.4.4 Future Researchers

1.5 Definition of Terms

Computerized Payroll System with Biometric Timekeeping for Yzo’s Enterprise

II. REVIEW OF RELATED LITERATURE AND STUDIES

2.1 Related Literature

III. TECHNICAL BACKGROUND

3.1 Conceptual Model of the Study

3.2 Overview of Current Processes and Technologies

3.3.1 HIPO MODEL

3.3.1.1 HIPO Chart (Proposed System)

3.3.2 Context Flow Diagram

3.3.2.1 Context Flow Diagram (Current System)

3.3.2.2 Context Flow Diagram (Proposed System)

3.3.3 Data Flow Diagram

3.3.3.1 Data Flow Diagram (Manual Parent)

3.3.3.2 Data Flow Diagram (Manual Child)

3.3.3.3 Data Flow Diagram (Computerized, Parent)

3.3.3.4 Data Flow Diagram (Child Computerized)

3.3.4 Entity Relationship Diagram

3.3.5 Database Design

Computerized Payroll System with Biometric Timekeeping for Yzo’s Enterprise

3.3.5.1 Data Dictionary

IV. RESEARCH DESIGN AND METHODOLOGY

4.1 Research Method

4.2 Research Instrument

4.3 Design Methodology

V. SUMMARY & CONCLUSION

Computerized Payroll System with Biometric Timekeeping for Yzo’s Enterprise

INTRODUCTION AND BACKGROUND OF THE STUDY

1.1 Introduction and Background of the Study

Yzo’s Enterprise started operations in 2014 with the goal of

establishing a profitable business that also caters to the needs of the

residents of Abucay, Bataan. Upon the completion of a feasibility study

conducted that same year, the proprietress, Mrs. Cherry Mariano,

opened its doors as an alternative to the local public market.

growth allowed the company to employ more people, as well as provide

them with company privileges such as company-funded loans both short

and long term.

Now with an established foothold in the Abucay, Bataan meat

of both earnings and expenses presented itself. The business responded

by moving the payroll computation into a computerized spreadsheet, but

kept the attendance data in time cards.

The owner entrusts the day-to-day management to the manager,

Jem Tuazon, and bookkeeping duties to an external accountant.