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3. Preparation of guest folio. Filling up, accounting and totaling guest folios – semi automated
and automated

Guest Invoice / Guest Folios / Guest bill format for hotels

Front office transactions are typically charted on account statement as Invoice or Folios. Invoice consists
of Debit and Credit affecting the balance of a single guest account or room.
Usually when a folio is opened the starting balance is zero. All transactions which increase (debit) or
decrease (credit) the balance of the account are recorded on the folio.When guest does the final
settlement of the invoice should be returned to zero balance by any of the method of payment given by
guest.
The process of recording transactions on a Invoice is called posting. A transaction is posted either debit or
credit when it has been recorded on the proper folio in the proper location and a new balance is
determined. While guest settles the final bill an Invoice is generated usually with a unique Invoice number
for future reference.

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Invoice/Guest
Folio

Mr. Guest name Room No. Reg No. Pax Room Type Nationality
Address line 1
Address Line 2 Room Rate Arrival Departure Invoice No.
Address Line 3

Billing Instructions
Date Description Voucher Charges Credit Balance
14/01/11 Room Charge 5678.00 5678.00
14/01/11 Lux Tax 887.00 887.00
14/01/11 Service Tax 89.00 89.00
14/01/11 Service Charge 40.00 40.00
14/01/11 Advance Payment 10000.00 -3306.00
14/01/11 Car Hire 114 1200.00 -2106.00
14/01/11 BISO 2000.00 -106.00
Day Total 9894.00

15/01/11 Room Charge 5678.00 5678.00

15/01/11 Lux Tax 887.00 887.00
15/01/11 Service Tax 89.00 89.00
15/01/11 Service Charge 40.00 40.00
15/01/11 Telephone 20.00 -86.00
Day Total 26502.00 10,000 16502.00
TOTAL 16502.00
Rupees sixteen thousand five hundred and two
In Words : ROUND
only
NET 16502.00

Regardless of the billing instruction I agree to be held personally liable for payment of the total amount of
this bill.

Cashier Signature Guest Signature

Luxury Tax No Service Tax No

TIN No PAN No
Page 1 of 1
Hotel Name
Address

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