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Joint Operational Catastrophic Incident Plan of Puerto Rico

Joint Operational
Catastrophic Incident Plan
of Puerto Rico
Puerto Rico Emergency Management Bureau (PREMB)
Puerto Rico Department of Public Safety
June 2019
Version 1.10

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Joint Operational Catastrophic Incident Plan of Puerto Rico

Introduction

For the first time in the history of Puerto Rico, the government has joined the
private sector, and non-governmental sectors to create the new Joint Operational
Catastrophic Incidents Plan of Puerto Rico (JOCIP). This initiative is based on lessons
learned and best practices that were carried out during the most severe hurricane that
had impacted Puerto Rico in the last 89 years; category four Hurricane María. On
September 20th of 2017, Hurricane María devastated the island and demonstrated that
the federal, state and local governments; the private sector; and the general population
were not prepared for an event of such historical consequences. Hurricane María was
classified as the most catastrophic and costly incident in the history of Puerto Rico and
the United States. Hurricane Maria demonstrated its fury by destroying the electrical and
communications network of the island, leaving it without the communications and
electrical systems to sustain the daily life of Puerto Ricans. The consequences of
Hurricane María made it clear that proper emergency plans that considered such
scenarios, were not in place, nor had the necessary resources to deal with a disaster of
such magnitude.

A catastrophic incident, as defined by the National Response Framework (NRF),


is any natural event including hurricanes, earthquakes, severe floods, tsunamis, or man-
made disasters such as chemical and biological explosions (CBRNE), and terrorist
attacks that result in extraordinary levels of mass deaths, damages or disruptions that
would severely affect the population, infrastructure, the environment, the economy, the
homeland morale and/or the functions of the government. A catastrophic incident may
cause damages nationwide for a very long period, exceeding the available resources of
the federal, state, local, and private sector.

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Plan Development

The Joint Operational Catastrophic Incident Plan of Puerto Rico (JOCIP) was
developed in coordination of federal, state, local and private sector committees. The
JOCIP planning team was comprised by the Puerto Rico Department of Public Safety
Emergency Management Bureau (PREMB), US Department of Homeland Security
Federal Emergency Management Agency (FEMA), Puerto Rico state primary agencies,
local governments, and critical infrastructure private sector representatives. The JOCIP
was developed through several planning phases that included in-depth research and
study consisting of critical analysis of Hurricane Maria’s After Action Report; lessons
learned and best practices from State Agencies; input from Federal Agencies such as
FEMA, US Department of Defense (DOD), US Coast Guard (USCG), US Department of
Health and Human Services (HHS), collection of empirical data, development of
quantitative statistics, surveys, and risk analysis evaluations; over 200 interviews with
representatives of the public and private sectors; and the identification of possible
limitations and contingencies. During the process, four workshops were held with
representatives from public and private-sector organizations as well as non-governmental
organizations. These workshops had an attendance of over 350 people and the
participation of FEMA representatives of several "Emergency Support Functions",
interagency coordinators from 30 State Agencies, and representatives of the private
critical infrastructure sectors.

The JOCIP is the first emergency plan in the history of Puerto Rico that has been
developed with the direct participation of all sectors of our society, including professional,
governmental, non-governmental, municipal, state and federal organizations in a
synchronized manner. As part of the JOCIP validation process, the Plan was also
presented and discussed with the Center for Naval Analysis research team in association
with The National Academies of Sciences, Engineering and Medicine Division as part of
the study carried out in the Island in 2018 titled “Supply Chains and the 2017 Hurricane
Season”.

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Furthermore, during this process, the operational plans of the 30 primary response
Agencies of the Government of Puerto Rico were reviewed in accordance with the federal
emergency planning guidelines, standards, and the new JOCIP.

For the first time, the new JOCIP was designed following FEMA’s Community
Lifelines Implementation Toolkit Version 1.0, February 2019; the Homeland Security
Presidential Directive #5 National Incident Management System (NIMS); the National
Response Framework, Third Edition, June 2016; FEMA’s Comprehensive Preparedness
Guide 201 - Threat and Hazard Identification and Risk Assessment (THIRA) Third Edition,
FEMA’s Comprehensive Preparedness Guide 101 Developing and Maintaining
Emergency Operations Plan (CPG101) Second Edition 2010; the National Fire Protection
Association- Standard 1600-Standard on Disaster/Emergency Management and
Business Continuity Programs; and other guidelines and standards.

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Enactment

The following Joint Operational Catastrophic Incidents Plan of the Government of


Puerto Rico (JOCIP) has been prepared in accordance with the guidelines established by
the US Department of Homeland Security (DHS), the Federal Emergency Management
Agency (FEMA) and following the guidelines set out in the 2010 "Comprehensive
Preparedness Guide (CPG 101) version 2”. The JOCIP has been developed in
collaboration with the State Agencies of the Government of Puerto Rico, the private sector
planning team, the Federal Government, and non-governmental organizations. The
primary purpose of this plan is to establish the necessary operational procedures and
preventive measures to protect the life and property, before, during and after a
catastrophic event in complete synchronization with the Federal and State Agencies, the
private sector and the non-governmental organizations. For this reason, JOCIP comes
into effect immediately under the protection and authority conferred on it by the Laws and
Executive Orders of the Government of Puerto Rico, the Homeland Security Presidential
Directive Number 5, PR Public Law #20 of April 2017 Department of Public Safety (DPS),
and the Emergency Management and Disaster Administration Bureau of Puerto Rico
(PREMB), Executive Order-2005-36, and the National Incident Management System
implementation.

This plan requires the participation of all State Agencies top officials, departments
or offices, and orders the faithful fulfillment of the duties and responsibilities assigned
therein. Also, orders to sustain and maintain complete coordination with non-
governmental, local, state and federal organizations, as required by the Presidential
Order, US Homeland Security Presidential Directive #5 National Incident Management
System (NIMS), the National Response Framework, Third Edition, June 2016 and the
Community Lifelines Implementation Toolkit Version 1.0, February 2019.

Under the authorities conferred under PR Public Law 20-2017, the Secretary of
the PR Department of Public Safety requires the Commissioner of PREMB to maintain
this Plan in collaboration with the other State and Federal Agencies. This plan will be
updated as needed within a one-year period.

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Therefore, it is the Public Policy of the Government of Puerto Rico to make


available human, economic, technical and professional resources to ensure that the
Government has an effective and functional plan to minimize the loss of life and property
from a catastrophic event, in collaboration with non-governmental organizations and the
local and federal governments.

Issued in San Juan, Puerto Rico on ______ of_________of_______.

_____________________________

Hon. Wanda Vazquez Garced


Governor of Puerto Rico

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Approval and Implementation

This Joint Operational Catastrophic Incidents Plan of Puerto Rico (JOCIP) has
been developed in accordance with the Comprehensive Preparedness Guide (CPG 101)
Version 2 of November 2010, from the Federal Emergency Management Agency.
Nevertheless, the JOCIP has been designed using an innovative modular and operational
framework that allows the emergency coordinators and planners to identify specific tasks,
objectives and possible limitations that they may face during the operations. The JOCIP
also includes suggested contingency tasks towards the identified limitation, making this
plan a true working tool before, during and after a catastrophic event.

The Honorable Wanda Vazquez Garced, Governor of Puerto Rico, stamped his
signature on the date set forth in this document authorizing the approval and
implementation of the JOCIP and grants the Secretary of the PR Department of Public
Safety the authority to review, amend and implement this Plan through the PR Emergency
Management and Disaster Bureau. By signing the Enactment, the Governor establishes
that this document will be the Emergency Authority that will govern the operations of the
Government of Puerto Rico, enforcing those orders, guidelines, procedures, releases,
amendments, exceptions, and amnesties needed to carry out the necessary operations
to ensure the well-being, safety and health of the entire population of Puerto Rico in the
event of a catastrophic incident.

_____________________ _______________________________

Date Elmer L. Román González


Secretary
Puerto Rico Department of Public Safety

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Changes Log

# Of Basic
Page Annex Date Name Signature
Change Plan
1

10

11

12

13

14

15

16

17

18

19

20

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Plan Distribution Record

Copy Primary emergency Received By Date Signature


response agency

01 Department of Transportation
and Public Works

02 Department of Agriculture

03 DPS Fire Department Bureau

04 DPS Forensic Sciences


Bureau

05 Department of Health

06 Department of State

07 DPS Emergency Medical


Services Bureau

08 Department of Treasury

09 The Capitol

10 Planning Board

11 Environmental Quality Board

12 Office of Management and


Budget

13 General Services
Administration

14 Telecommunications
Regulatory Board

15 Tourism Company

16 Public Service Commission

17 Ports Authority

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Copy Primary emergency Received By Date Signature


response agency

18 DPS Emergency
Management Bureau
(PREMB)

19 Recreation and Sports


Department

20 Department of Corrections
and Rehabilitation

21 Governor’s Office

22 Department of the Family

23 Water and Sewer Services


Authority

24 Electric Power Authority

25 Department of Justice

26 DPS Police Bureau

27 Department of Housing

28 Department of Education

29 Department of Natural and


Environmental Resources

30 DPS 9-1-1 Emergency


Services Bureau

31 Office of Permissions
Management (OGPE)

32 Business Emergency
Operations Center (BEOC)

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Table of Contents

Planning Elements
A. Purpose 13
B. Scope 13
C. Situation 14
D. Risk Identification 14
E. Capability Assessment 16
F. Assumptions 17
G. Synchronized Operational JOCIP Concepts 18
H. Information Sharing 24
I. Succession of Authority 25
J. Training 25
K. Exercises 25
L. Plan Maintenance 25
M. New ICS Structure within the Emergency Operations Center 27
N. State EOC Layout Configuration 28
O. New Design for Alternate Emergency Operation Center’s Facility 29
P. Flowchart for Food Distribution using Points of Distribution (PODs) 30
Annex Joint Operational Objectives and Procedures of the Plan
I Operational Structure for Catastrophic Events 34
II - Activate Staging Areas and Resources 50
III - Situational Awareness and Public Notification 62
IV - Pre-incident Evacuation and Sheltering 73
V - Provide Safety for Responders and Public Health Services 91
VI - Damage Assessment 109
VII - Environmental Response 117
VIII - Search and Rescue Operations 123
IX - Restore Critical Infrastructure 133
X - Mass Care and Shelter 154
XI - Medical Shelters 177
XII - Operational Response 190
XIII -Public Services Reestablishment 209
XIV -Infrastructure Recovery 221
XV - Economic Recovery 224
XVI -Federal Recovery Support 229
Legal Authority and References 234
Appendices:
Definitions 236
Acronyms 240

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Planning Elements

A. Purpose

The purpose of the Joint Operational Catastrophic Incidents Plan (JOCIP) is to


define the operational functions, roles and responsibilities of Federal and State Agencies
before, during and after an incident that is or could be classified as a catastrophic incident.
This plan is designed to establish a synchronized operational structure between the
Federal Government and the State Government to carry out activities of preparedness,
response, recovery, and mitigation for incidents that have the potential or have caused
serious damage to the population and infrastructure of Puerto Rico. The JOCIP
establishes the operational, logistical, and administrative procedures that will be carried
out from the identification of a potential threat for the island until the recovery process
after a disaster.

B. Scope

The JOCIP is a plan designed to achieve a successful interaction between the non-
governmental organizations, local, State and Federal Government before, during and
after an incident with catastrophic consequences. This document contains the
organizational structures that Federal Emergency Management Agency (FEMA) and PR
Department of Public Safety (DSP) PR Emergency Management Bureau (PREMB) will
carry out during the different phases of the emergency. FEMA will coordinate with Federal
Agencies under the US Department of Homeland Security and will work in coordination
with other Federal Agencies that would provide support during the incident.
Simultaneously, PREMB will coordinate with the non-governmental organizations, local
governments, and State Agencies to prepare for, respond to and recover from a
catastrophic event in Puerto Rico.

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C. Situation

On September 20, 2017, Hurricane Maria made landfall on the southeastern part
of Puerto Rico and crossed through the interior of the island with sustained winds of 155
mph. Hurricane Maria came out the northwestern part of Puerto Rico leaving catastrophic
consequences throughout the island. The devastation of this hurricane was
unprecedented. According to experts Hurricane Maria exceeded by far the devastation
caused by Hurricane Katrina in New Orleans in 2005. Maria caused serious damages to
the power grid of the island causing a blackout. The strong winds and the lack of energy
caused a total collapse of all major communication systems of the island. The collapse of
the communications included 99% of the wireless communications, emergency radios,
repeaters, radio stations, television stations, microwave, internet, cell phones, some fiber-
optic cables, among others. Furthermore, Maria caused major landslides throughout the
island, about 30 inches of rain and severe flooding, deforestation of natural forest, dozens
of people were killed as a direct result of the phenomenon and hundreds by indirect
causes, ports and airports closed, shortage of food and supplies, damage to hospitals,
public health conditions, about 70 thousand homes destroyed, tens of thousands of
people displaced outside of PR, and total damages estimated at more than 90 billion
dollars within an economy that was already in critical conditions.

Moreover, Puerto Rico is exposed to other catastrophic risks such as earthquakes,


tsunamis, severe floods, pandemics, technical disasters, dam failures, airplane accidents,
civil disturbances, terrorist attacks and other.

D. Risk Identification

Due to its geographical and demographic characteristics, Puerto Rico is exposed


to a variety of natural disasters or man-made disasters that have the potential to affect or
cause harm to our citizens, property, and the environment.

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Natural hazards

1. Storms and Hurricanes - Puerto Rico is located in the hurricanes and storm’s path,
which are developed in the Atlantic, crossing the Caribbean and many ends up
affecting US mainland. The season begins on June 1st and ends on November 30th
annually. This is the natural phenomenon that historically has caused the most
damage and loss of life on our island.
2. Earthquakes - Puerto Rico is surrounded by tectonic faults, some of them located
in the interior of the island, which holds the expectation that a major earthquake
may occur at any time.
3. Severe flooding - Puerto Rico generally has a tropical climate which offers a
season of rains and droughts, although sometimes irregular. Because of its
geographical nature, the rains cause runoff which in a short time can cause
unexpected flooding of rivers, creeks, or strong tidal waves when severe weather
approaches.
4. Tsunami - Puerto Rico is located in a geographic area that represents a hazard to
the onslaught of a tsunami directly (coastal area), or indirectly (through the river
outlets).

Technological and Man-made Hazards

1. Electrical System Failure - A power failure is the interruption or loss of electric


service caused by an interruption in the generation or transmission caused by an
accident, sabotage, natural risks, failure in equipment maintenance or reduction of
fuel.
2. Hazardous Materials - Companies often use materials considered to be hazardous
to carry out their operations. These materials are transported through our State
and main roads. In the event of an accident, sabotage or act of terrorism, life,
property and the environment of our municipality could be seriously impacted.
3. Terrorism - In recent years, terrorism has become globalized and has been
directed toward innocent victims in places that never were expected. Puerto Rico
is a territory of the United States of America. Due to its geographic location and
political status, Puerto Rico can be used as a bridge to carry personnel, weapons,

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drugs, or weapons of mass destruction, to or from the United States. This risk
cannot be ignored, and for this reason, we must be prepared.
4. Large Scale fires - The risk of fires in urban, rural and forest are present in many
municipalities of the island.
5. Dam Failures- a dam rupture without notice could represent a catastrophic event
that could cause thousands of deaths in a very short time which might occur due
to flooding downstream without notice.

E. Capability Assessment

Because of the impact of Hurricane Maria in Puerto Rico, a joint operational plan
for catastrophic incidents has been created. This plan recognizes the limitation of certain
capabilities to respond, recover and mitigate catastrophic incidents as defined in this plan.
These limitations are:

• The extreme vulnerability of the communications and electrical grid infrastructure.


• The limited capabilities of economic and logistical resources.
• Delay in the federal response processes due to the geographical location of the
island.
• Lack of coordinated and synchronized operational plans with Federal Agencies for
catastrophic incidents and trained personnel.
• Management capability of health services and mass casualty of catastrophic
incidents.
• Lack of plans and resources for hazard mitigation projects for State and municipal
infrastructure.
• Lack of continuity of operations plans in public and the private sector.
• Lack of continuity of the interagency coordination staff, most of them are
substituted every four years due to political changes.
• Excessive bureaucratic and regulatory procedures that limit the response and
recovery processes making it a very ineffective system under emergency
situations.

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F. Assumptions

A catastrophic incident can occur with little or no notice and sometimes begins
without being detected in time. Also, can cause serious and severe damage to the critical
infrastructure of the island resulting in the total collapse of the power grid and drinking
water systems as well as severe environmental damage affecting the capacity of
governments and communities to achieve rapid recovery.

Due to the geographical location of Puerto Rico, after a catastrophic incident, the
island could be isolated entirely due to the damage caused to ports and airports. This
means that the additional federal aid could take weeks to arrive. Also, supplies and food
for the population and roads and routes access could be severely impacted leaving many
municipalities isolated. Health care services, both public and private sectors including
childcare, centers for the elderly and patients with special needs would be impacted.
Mass fatalities, homeless and displaced people with special needs would have to be in
shelters for a long period.

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G. Synchronized Operational JOCIP Concept

For the first time, the operational concept of the Joint Operational Catastrophic
Incident Plan (JOCIP) is synchronized with FEMA’s plan. The emergency functions and
responsibilities before, during and after an incident of non-governmental, local, state and
federal organizations are stated in the JOCIP.

This emergency operational plan for catastrophic incidents has 16 operational


objectives and 86 critical functions. These objectives are broken down into 1,218
essential tasks, 376 possible limitations (lessons learned from Hurricane Maria) and 376
contingencies (best practices). The Plan includes a validated suggested contingency task
for each identified limitation.

1. Joint Operational Objectives of the Plan


Phase 1 Pre-Incident
I- Operational Structure for Catastrophic Events
II - Activate Staging Areas and Resources
III - Situational Awareness and Public Notification
IV - Pre-incident Evacuation and Sheltering
Phase 2 Response
V- Provide Safety for Responders and Public Health Services
VI - Damage Assessment
VII - Environmental Response
VIII - Search and Rescue Operations
IX - Restore Critical Infrastructure
X- Mass Care and Shelter
XI - Medical Shelters
XII - Operational Response
Phase 3 Recovery
XIII - Public Services Reestablishment
XIV - Infrastructure Recovery
XV - Economic Recovery
XVI - Federal Recovery Support

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2. Emergency Operational Phases

This plan addresses the proactive response of the federal, state, municipal, the
private sector and non-governmental organizations in advance and immediate response
to a catastrophic incident to quickly provide critical resources to help the impacted
jurisdiction through three operational phases that begin with preparedness and continues
until recovery. The emergency operational phases of this plan are:

120 hours+ Response Recovery

I = Incident
Phase 1 - Pre-Incident (Preparedness and Mitigation)

Phase 1 includes all Preparedness and Mitigation initiatives and programs that will
be implemented during the whole year. These initiatives include community outreach
programs such as Community Emergency Response Teams (CERT), mitigation projects
and others.

Monitoring phase: This phase is divided into three sub-phases and apply to
catastrophic incidents that have a prior notification and a period of development, for
example: hurricanes.

Sub Phase 1A- 120 hours or more before a possible impact of a severe weather
system that may develop into a hurricane. Activities are carried out monitoring of trends,
potential areas of impact, models of trajectories, etc. The State and Federal Government,
the private sector, and non-governmental organizations will operate under normal
operational procedures. An Incident Action Plan (IAP) would be initiated and published
during this phase.

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Phase 1B Extends from the 120 hours down to 48 hours before the advent of
tropical storm winds on land (H-Hour). During the Phase 1B, there is an increase in
potential risk to Puerto Rico and the surrounding areas. At H-120, the State, the Federal
Government, the private sector, and non-governmental organizations will begin
preparatory response planning marked by an analysis of the situation and threat,
capability requirements, capability gaps, and resource requirements. Preparation
planning and actions during Phase 1B shall be shared across all communities and at all
levels. During the Phase 1B, all required emergency resources should be identified. 48
hours before H-Hour, the National Weather Service (NWS) could issue a hurricane watch
for Puerto Rico. The decision to request additional resources (EMAC, Mutual Aid), State
contracts, federal resources), and deploy equipment and resources to the incident must
be made within this phase. If a Hurricane Watch is issued, partial activation of the
Emergency Operations Centers (EOC) should be made. According to the PR Law 20-
2017, a Governor’s Authorized Representative (GAR) and a State Coordinating Officer
(SCO) will be designed to request and coordinate any support requested from the Federal
Government respectively,

Sub Phase 1C- extends from the 48 hours before the event until H-hour. H-Hour
is defined as the onset of tropical storm force winds or some natural hazard event. This
phase considers the likely possibility of an impact on the island. In the phase 1C, the
NWS could issue a Hurricane Warning for Puerto Rico at H-36. This phase will involve
the final arrival and full integration of additional resources and response teams such as
those associated with a requested unified federal Search and Rescue (SAR) response
(USCG, FEMA, DoD, DOI, CBP, FAA, etc.) as well as an "Incident Management
Assistance Team" (IMAT). Full operational capability (FOC) of all resources, EOCs,
Emergency Support Functions (ESF), the private sector, non-government organizations,
and specialized integrated response cells (Joint Rescue Coordination Center (JRCC), Air
Branch), as well as fully disseminated post-storm (Phase 2A) response plans are
achieved during this phase. This phase confirms the pre-positioning of resources by the
SCO near areas of threat and potential impact. Along with the verification of funds
availability, by the GAR the inventory of warehouses and the readiness of organic support
capabilities or resources is accomplished during this phase. Phase 1C will require a total

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activation of the EOC. Intrastate Incident Awareness and Assessment (IAA) connectivity
among all ESFs will be functional.

Phase 2 - Response

This phase is divided into three sub-phases, 2A, 2B and 2C. This phase applies to
incidents with and without warning or notification.

Phase 2A extends from the time that the incident occurs or, in the case of a
hurricane, upon the onset of tropical storm force winds, through the next 24 hours. Search
and Rescue activities will commence upon storm passage and/or when conditions permit.
Incident Awareness and Assessment (IAA) activities become a priority in all sectors
(municipalities, NGOs, private sector, State, Federal Agencies, social media, etc.). All
data will be collected, prioritized, and coordinated at the State level. Areas of impact and
response operations are analyzed and prioritized. Capability requirements and gaps are
reassessed. Additional required resources are requested and integrated into the
response employment plan. Risk Assessment and Risk Management (RA/RM) protocols
are employed. Previously activated but unemployed resources and support functions are
deployed to the impacted areas as conditions permit.

Sub Phase 2B- extends from the first 24 hours up to 72 hours after the impact. The
threat of atmospheric disturbances has ceased. IAA, Search and Rescue and other
Phase 2A operation activities continue as may be required. The bulk distribution of life-
saving supplies and in-depth damage assessment begins.

Sub Phase 2C- comprises of sustained response from the first 72 hours up to 30
days after the impact. During this phase, the State Government has fully integrated efforts
with Federal, Municipal governments, volunteers and private industries.

Except for emergent lifesaving operations, all resources supporting territory operations
will be coordinated, synchronized, and must have a mission number assigned by the
State EOC prior to mission execution. For emergency lifesaving operations, responders
must report operations to the PR JRCC as soon as operations permit, relay mission

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specific details, additional capability requirements, receive a mission assignment number


and coordinate ongoing and future operations with the EOC / PR JRCC.

Phase 3 - Recovery

Recovery operations generally will begin when the activities to save lives and
property are completed. This phase includes activities of recovery and mitigation for the
following months or years, depending on the extent of the damage occurred. The Federal
Government supports the impacted jurisdiction with assistance programs as needed.

3. Authorities that can activate the plan


The following governmental authorities are authorized to activate this plan if the
event is predictable or expected. However, if the event happens without notice or is
unexpected (a major earthquake), this plan will be activated automatically.

• Governor of Puerto Rico


• Secretary of the PR Department of Public Safety
• Government Authorized Representative
• FEMA
• PR Secretary of State
• PR Secretary of Justice
• PR Emergency Management Commissioner (PREMB)

4. Incident Command Structure – Incident Command System (ICS)

The incident command structure established in the JOCIP is the Incident


Command System (ICS), a command and control incident management system used for
all types of hazards, coordinated events or emergencies. The ICS is a flexible and
scalable structure. The ICS can be used for all types of incidents with different scope and
complexity. The ICS is the standard at the state and federal level for incident
management.

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The ICS establishes common terminology that allows multiple response


organizations to work together through various functions and scenarios. The
recommended span of control in the ICS structure is 3 to 7 subordinates per supervisor.

The State and its Agencies shall establish their incident command structure by
federal regulations of the ICS and the National Incident Management System (NIMS).

The Federal Government will establish a unified command system in coordination


with the State government through the GAR and SCO. The government of Puerto Rico
will activate the Emergency Support Functions (ESF) necessary for the incident
management in all its phases. See ESF Appendix A.

5. Roles and Responsibilities

The non-governmental organizations, local, state and federal organizations will


have the following roles and responsibilities.

The Federal Government through the corresponding agencies will provide the
funds, resources, and assistance necessary to the State under federal laws and
directives.

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The State Government will be responsible for issuing the request for an emergency
or disaster declaration to the Federal Government, if necessary. PREMB under the
direction of the State Coordinating Officer (SCO) and the Secretary of PR Department of
Public Safety will activate the Joint Operational Catastrophic Incident Plan and coordinate
the response and recovery efforts with the non-governmental organizations, local
governments, and state agencies.

Each government’s top official will be responsible for carrying out the activities that
are described in this plan and take the executive decisions necessary to fulfill the plan
objectives.

The private sector will be represented by the Business Emergency Operations


Center (BEOC). The BEOC will provide critical infrastructure data related to the sectors
they represent and will be responsible for activating their Emergency Operations Plan
(EOP). The BEOC represents the following industry sectors: Transportation, Water,
Energy, Financial Services, Chemical, Critical Manufacturing, Health, Food, Information
Technology, Agriculture and Commerce. Upon PREMB’s request, the BEOC will have a
liaison team at the State EOC that will maintain open communication channels between
the state appointees and the private sector.

H. Information Sharing

Effective communications between all the emergency operations partners will be


maintained at all times. All notifications concerning the status of the emergency,
“Situational Awareness” shall be transmitted to the situation planning unit within the
planning section of the ICS.

The Government of PR will make every effort to use all means of communications
to keep the population well notified about the emergency and potential risks concerning
the incident. The means of communications are not limited to the use of radio broadcast,
social media, websites, TV ads or others that may be available.

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I. Succession of Authority:

If PREMB’s Commissioner is not available or is a victim of the incident to


implement this Plan, a succession of authority will take place in the following order:

1. Department of Public Safety Secretary


2. State Coordinating Officer
3. Commander PR National Guard
4. PREMB’s Deputy Director
5. PREMB’s Operations Director

J. Training

As part of the implementation of the JOCIP, PREMB will train non-governmental,


local, state and federal emergency practitioners. The training will be based on the
implementation and execution of this plan with an emphasis on the roles and
responsibilities they will have to carry out before, during and after a catastrophic event.

K. Exercises

To validate the effectiveness of the JOCIP there will be a series of exercises in


compliance with the Homeland Security Exercise and Evaluation Program (HSEEP) of
the US Department of Homeland Security (DHS). The Government of Puerto Rico will
perform a series of exercises during the year that will be designed to validate different
parts of this plan. Each partner shall develop at least two Table Top Exercises and one
Full-Scale Exercise annually.

L. Plan Maintenance

This plan is designed as a living and interactive document subject to revisions and
continuous changes that will depend not only on the lessons learned in previous events
but also in those incidents or events that occur anywhere in the world and that offer
considerations that we should integrate into our plan. Also, revisions and changes to this
plan will result from scientific studies and the development of adaptable technologies that
are continuously carried out in universities and scientific research centers as well as those

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changes suggested by the new federal regulations, presidential guidelines and policies
established by the Federal Government and its National Security Agencies as well as
local ones. Likewise, the results and the subsequent evaluation of each exercise or
simulation that is developed to validate the knowledge of our responders and officials
responsible for emergency management in PR will be taken into consideration for
purposes of reviewing and updating this document.

This plan, therefore, does not intend to establish a minimum specific term for its
revision and updating since it is a continuous working document. If None of the above
circumstances is manifested, the plan will be reviewed at least once a year.

EMERGENCY SUPPORT FUNCTIONS – ESF’S

ESF FUNCTION

1 Transportation
2 Communications
3 Public Works
4 Fire Fighting
5 Plans & Emergency Management
6 Mass Care
7 Logistics
8 Health and Medical Services
9 Search and Rescue
10 HazMat
11 Agriculture
12 Energy
13 Public Safety
14 Recovery
15 Emergency Public Information
16 Military Support
17 Business and Industry
18 Government Services
19 Volunteers

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M. New ICS Structure within the Emergency Operations Center

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N. State EOC Layout Configuration

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O. New Design for Alternate Emergency Operation Center’s Facility

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P. Flowchart for Food Distribution using Points of Distribution (PODs)

[Please Refer to PREMB Distribution Plan Annex]

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Annex A

Joint Operational
Objectives and Procedures
for Catastrophic Incidents

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Operational procedures for Catastrophic Events

This annex specifies the functions, tasks, the primary agency, support agencies,
needed resources, constraints, and contingencies to carry out the operational objectives
during a catastrophic incident. This annex specifies the actions that each agency must
carry out before, during, and after a catastrophic incident. The following table of contents
identifies the operational objectives set out in this plan.

Table of Contents of Operational Objectives

Phase 1 Pre-Incident
I Operational Structure for Catastrophic Events 34
II - Activate Staging Areas and Resources 50
III - Situational Awareness and Public Notification 62
IV - Pre-incident Evacuation and Sheltering 73
Phase 2 Response
V - Provide Safety for Responders and Public Health Services 91
VI - Damage Assessment 109
VII -Environmental Response 117
VIII - Search and Rescue Operations 123
IX - Restore Critical Infrastructure 133
X - Mass Care and Shelter 154
XI - Medical Shelters 177
XII - Operational Response 190
Phase 3 Recovery
XIII -Public Services Reestablishment 209
XIV -Infrastructure Recovery 221
XV -Economic Recovery 224
XVI -Federal Recovery Support 229

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INSTRUCTIONS
The Joint Operational Catastrophic Incidents Plan (JOCIP) is structured in three Operational
Phases, Phase I (1a, 1b, 1c) Preparation, Phase II (2a, 2b, 2c) Response, and Phase III (3a,
3b, 3c) Recovery. Each Phase is composed of Objectives, goals, responsible agencies, key
decisions, and considerations to be taken, critical functions and necessary resources. Phase I
contains the objectives from 1 to 4, phase II contains the objectives from 5 to 12 and phase III
contains the objectives from 13 to 16. For each objective in this plan.

It had been established time/period criteria, functions, tasks for each function, ESF’s and
responsible agencies, limitations, and contingencies. Limitations are those possible difficulties
that may affect the performance of the tasks assigned in the plan. To implement the JOCIP you
must identify the emergency phases, operational objectives and the predetermined functions
and tasks of your agency. Also, this plan provides a possible contingency for every limitation or
difficulty identify in this plan. The Plan also identifies those state and federal agencies that
support your duties.

Phase 1
PRE-INCIDENT

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Objective I - Operational Structure for Catastrophic Events

Goal: To rapidly establish an operational structure to enable efficient and effective response
and recovery operations among State, Federal, Local Governments, the private sector, and
non-government agencies during a catastrophic event.
Organizational Elements: PREMB is composed of ten (10) zones. State and Regional EOC’s
operate under five (5) Branches (Mass Care, Infrastructure, Emergency Services, Private
Sector, and Government Affairs). PREMB will operate under the (19) Emergency Support
Function (ESF) construct with support from thirty (30) lead agencies of the Government of
Puerto Rico, FEMA and other supporting federal agencies and the Private Sector under the
BEOC.
Federal Agencies State Municipalities, Critical
▪ DHS (FEMA, USCG, CBP, ▪ GOV Infrastructure (CIKR),
HSI) Private Sector and Non-
▪ DPS Bureaus
governmental
▪ DOD (USNORTHCOM, ▪ PREMB Organizations
DCO, DSC, HHS)
▪ PRNG ▪ Non-governmental
▪ DOI (USFW/NPS)
▪ All ESF organizations
▪ USACE
▪ Support agencies ▪ Voluntary organizations.
▪ DOT (FAA)
▪ Suppliers ASG
▪ GSA
▪ BEOC Sectors Leaders
▪ EPA
▪ DOJ (FBI)
▪ USDA (USFS)
Operational Concept: This objective addresses the establishment of a NIMS/ICS based State
emergency response organizational structure and achieve effective supported and supporting
lines of authorities and operational coordination between the State, Federal Government,
municipalities the private sector and non-governmental organizations. The operational concept
of Phase 1 is before the incident; preparation.

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Objective I - Operational Structure for Catastrophic Events

▪ Critical Task: To Establish Operational Structure


o EOC activation / Incident Command System (ICS) structure
o Integrate Federal support
o Order resources and activation of the Private Sector
o Emergency Branch ESF 9 Joint Rescue Coordination Center (Conduct fundamental all
domain SAR Mission Coordination and resource management)
o Mass Care Branch (Coordinate sheltering, mass evacuation, mass care, health care,
volunteer management) Infrastructure Branch (Coordinate emergency route clearance,
traffic safety, infrastructure damage assessment)
o Appoint State (Governor) Liaison
o Dual Status Commander (DSC) Approval / Activation
o Survivor Collection Points (SCP) Management
o Air Branch / Air Management (Coordinate unified management of aviation operations in
the disaster area (air deconfliction/stratification, air communications, air mission
prioritization, ingress/egress routes, IAA, airborne command and control)
o Interoperable Communications
o Joint Incident Action Plan (Release of information and coordinating instructions)
Assumptions and Planning Data: For this plan, the following considerations were taken or
presumptions as a starting point in the planning process of this objective through the different
stages of the emergency. This section should be updated to reflect changes in the environment
before an event.
▪ The economic situation of the island still in recession.
▪ The Financial Oversight and Management Board for Puerto Rico has control over the budget
of Puerto Rico.
▪ SAR Mission Coordination among all participating agencies and resources could benefit from
improvement.
▪ Key Areas of coordination that enable efficient and effective SAR and Mass Care Mission
Coordination are not fully developed.
▪ Network congestion in cellular communications.
▪ Damage to infrastructure.
▪ People are making lines in supermarkets and gas stations to receive services.
▪ Some coordinators are not reported to their work area.
▪ Truck drivers begin to take containers out of the maritime port to ease the port logistics.
▪ Congested roads, the population begins to prepare
▪ Hospital facilities begin to discharge patients.

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Objective I - Operational Structure for Catastrophic Events

Notification requirements: This is the Notification that is necessary to carry out the
tasks and to be able to meet the objectives. This Notification relates to the capabilities and
resources of all agencies, as well as the knowledge of risks and technical capacity in the face
of a possible hazard. The quality of the Notification makes a difference in the timely
intervention, reduces the response time and streamlines the decision-making process.
▪ Agencies resources
▪ Responders Contact List
▪ Inventory of available facilities
▪ List of suppliers for contracts
▪ Alternate communication capabilities
▪ Commodities inventory at staging
▪ Emergency procurement
Key decisions and Considerations
Key decisions Responsible Considerations
EOC Activation PREMB 1. Probability of Impact
(Mass Care Branch, Emergency 2. Prioritize Branch Activation
Services Branch, Private Sector
Branch)
Make an Emergency Pre-Declaration Governor/DPS/ Potential catastrophic damage
PREMB
Activate the JOCIP Governor The magnitude of the incident
Request additional resources (EMAC GAR/SCO 1. Need / Requirement
mutual aid / federal resources) 2. Feasible
3. Timely Request
Activate PRNG Governor 1. The magnitude of the incident
Request Dual Status Commander Governor / TAG 1. The magnitude of the incident
(DSC) 2. T-10 Resource Requests
Stand-up ESF 9 PR JRCC PREMB 1.The magnitude of the incident
2. Numbers of resources and
agencies supporting
Stand-up Air Branch PREMB 1.The magnitude of the incident
2. Numbers of resources and
agencies supporting
3. JRCC conducts Air Coord

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Objective I - Operational Structure for Catastrophic Events

Critical Functions
Measurement of effectiveness
Function Responsible
(metric)
Key State Decisions Governor/ GAR EOC FOC by SCO
EOC / ICS Functionality / SCO/ DPS/ Timely pre-landfall / emergency and
PREMB / ESF disaster declaration
#15 & 18
Timely activation of PRNG
Timely approval/activation of DSC
Mass Care Capability PREMB / ESF Adequate shelters (medical,
6, 8 & 11, 19 general population, pet) with
commodities and RSAs ready and
operational
SAR Mission Coordination PREMB (ESF Synchronized interoperability
#9 PR JRCC) among ALL SAR resources
Integrated federal support GAR/SCO/ Integration in time to enable
PREMB/FEMA/ synchronization of required federal
DOD (DCO) support
State Liaison GAR/SCO / Contact with the liaison could be
ESF #15 &18 established?
Dual Status Commander (authority Governor / TAG 1. Unity of Effort
over both T-10 and NG Forces) 2. DSC FOC by H-24
Resource Management GAR/SCO/ 1. Timely arrival to facilitate full
(Analyze capability gaps / Order PREMB / integration
additional resources and activate the FEMA / DCO 2. Resource met requirements
private sector representatives) Did the contracts were activated
on time? Did the emergency
procurement process is in
place? Did the private sector
representatives showed up at
the EOC?
3. Consider EMAC
Interoperable Communications PREMB / 1. Interoperable Comms between
FEMA ESF #2 Air, Land, Waterborne assets
2. Coverage Island-wide / Sector
EOC Comms / PRNG Armories /
Task Forces / Units
3. Are interoperable
communications between
agencies established?

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Measurement of
Function Responsible
effectiveness (metric)
Incident Action Plan / Joint Fed and SCO/GAR 1. Collaborative Planning
State IAP All the agencies 2. Was an IAP for each
Operational Period?
Air Management PREMB / PR 1. Unified management of aviation
Police / PRNG operations in the disaster area
– Supported by: 2. Resource accountability,
FEMA / DOD / synchronized coordination,
USCG / FAA / standardized operating
CBP / CAP / guidance, and interoperability
among all air assets and
resources
Survivor Collection Point Mgmt. PREMB (ESF Efficient drop-off, treatment, and
#6 & 8) onward movement of survivors

Resources Description ESF / Leader FEMA/Coord # Pre-


Team ination Determined
Mission
Activation of Contact the
SCO
Interagency Emergency 5
5/PREMB
Coordinators Coordinators
Test regular and
Check
alternate
communication 2, 5/PREMB 2
communication
system
systems
Water and power 5, 7, 17 /all
Check generator
generator systems agencies/PRE 7
and water tank
tests MB

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Tasks and Responsibilities: Includes responsibilities for implementing the strategy and for collaboration with other government agencies.
May require measurement metrics for the synchronization of the task and share Notification.
Objective I - Operational Structure for catastrophic events

Phase 1 A
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Begin Alternate EOC
preparedness at the PR
The EOC has
EOC/ICS Coordinate maintenance Convention Center, for
≥-120H 5 PREMB problems to
Functionality services for the EOC it to be ready. Consider
operate
AMA EOC as
alternative third option.
Make arrangements
with PREPA to repair
PREPA, Failure in the
the damage.
EOC/ICS Coordinate verification of 2, 5, PRASA, communication
≥-120H PREMB Request services from
Functionality essential EOC utilities 7 COMMS or electrical
the agency’s
FEMA infrastructure
communications and
generator provider.
Consider activation of
planning section,
logistic section, and
EOC/ICS Activate EOC Command and operations and staff it
≥-120H 5 PREMB All Need Staff
Functionality Control Structure with PREMB personnel,
NQS members and
interagency
coordinators.
EOC/ICS Develop preparedness
≥-120H 5 PREMB All Use ICS Forms
Functionality Objectives
EOC/ICS Verify all plans, especially
≥-120H 5 PREMB All
Functionality distribution and mass care
PRNG /
SAR Mission Make preparation to stand-up Location /
≥-120H 5, 9 PREMB Federal ESF None
Coordination PR JRCC Facility
#9 Primary

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and Support
Agencies
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
PR Police /
PRNG /
Air Mission Make preparation to stand-up PREMB Federal ESF Location /
≥-120H 5 None
Mgmt. Air Branch OPS #9 Primary Facility
and Support
Agencies
Discuss / request type 1 / 2
Time required
EOC/ICS Incident Management Teams
≥-120H 5, 7 PREMB to arrive and Consider EMAC
Activation (IMT) – Enable Operational
FOC
Span of Control
Coordinate assistance
OGP
EOC/ICS agreement with other states DPS
≥-120H 5, 7 PRNG
Functionality Emergency Management PREMB
SCO
Assistance Compact (EMAC)
Resource Mgmt.
Begin analysis, discuss and Distance /
Order resources 5, GAR
≥-120H identify additional required PREMB Time FM None
and activating the 16 DCO
resources Mainland
private sector
Coordinate BEOC, Business
EOC/ICS
≥-120H Emergency Operations Center 17 BEOC PREMB
Functionality
services
Check the operational
Incident Action
≥-120H conditions of the water pump 3, 7 DRNA PRASA
Plans
houses for Flood Control
Contact USNORTHCOM J36 /
USNORTHC Distance /
Coordinate DSC options / SCO
≥-120H DSC 5,16 OM J36 / Time FM
Request JEC (J36 Augment PRNG
NGB Mainland
Personnel)
Incident Action Coordinate vaccination for PREMB
≥-120H 8 DSPR
Plans responders HHS
PREMB Regions request to the
EOC/ICS
≥-120H Municipalities to establish 5 PREMB All PREMB
Functionality
mitigation procedures Regions
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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Governor and Executive
PREMB discuss possible
EOC/ICS Committee Meeting for Situation
-96H 5, 8 GOV DPS operational strategies
Functionality awareness and establish
SCO in case of an event
objectives
The PR
Convention Consider activating
EOC/ICS Identify a third alternate EOC if 5, 7,
-96H PREMB DPS Center may third EOC at AMA
Functionality necessary 18
hold a facilities
convention
Resource Mgmt.
Distance /
Order resources Finalize and make resource GAR
-96H All ALL Time FM None
and activating the requests ALL
Mainland
private sector
PREMB Operations and
PREMB Regions Directors
EOC/ICS All PREMB Far from State Consider establishing a
-96H Meeting for Situation awareness 5 PREMB conference call
Functionality Regions EOC
and logistics and resources
management
EOC/ICS Request pre-declaration of GOV Estimate damage
-96H 5 NWS
Activation emergency or disaster PREMB potential
Develop an essential
There is no
EOC/ICS Validation of credentials for the guide to provide
-96H 5 PREMB DPS established
Functionality emergency personnel and EOC credentials
process
expeditiously
PRNG /
Facilitate SMC Key Areas of Federal ESF
SAR Mission PREMB
-96H Coordination – Develop Special 9 #9 Primary
Coordination ESF #9
Instructions (SPINS) and Support
Agencies
Survivor Identify and be prepared to man PREMB /
-96H 9 ALL
Collection Points / operationalize SCPs ESF #8/9
EOC/ICS Evaluate event trajectories for
-96H 5 PREMB NWS
Functionality possible activation

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Secretary of State
Appoint a state Appoint a state liaison (SCO, Governor
-96H 5 GOV DPS names the State
liaison GAR) Outside of PR
Liaison
Evaluate the operational
Internet
Information conditions of the information Use satellite data
-96H 5 PREMB DSPR service
Sharing sharing electronic platforms comms.
interruption
WebEOC
Resource Mgmt. ASG makes an
Agencies have
Order resources Identify current resources and individual request for
-96H 5.7 ASG PREMB not requested
and activating the resources needed Notification to each
resources yet
private sector agency
5, Activation of PRNG
EOC/ICS Coordination for PRNG PREMB Governor
-96H 16, SCO essential response
Functionality Activation PRNG Approval
18 personnel
ASG will provide
Small guidance on the
Maintain lists of local Contractors
Resource Mgmt. Businesses emergency
businesses that have Suppliers
Order resources 5,7, PREMB, are not procurement process
-96H capabilities to respond to AIPR
and activating the 17 ASG registered as and will give a waiver
emergencies with basic services CUD
private sector government of 30 days to
or products BEOC
suppliers complete the
process.
Use Tourism
Resource Mgmt. Hotels Not all the
Notify the hotels of the possible licensing lists to
Order resources 5, Association hotels belong
-96H incident and confirm that they TOURISM contact the hotels
and activating the 17 PREMB to the Hotel
have activated their plans. and make the
private sector BEOC Assoc.
notification
Failure in their Request emergency
Interoperable Maintenance and Testing of PREMB
-96H 2, 5 ALL systems or still services or find
Communications communications systems JRT
under repair alternate systems
Interoperable Check the inventory and radio 2, 8, PREMB
-96H DSPR
Communications distribution within hospitals 17 BEOC
Begin the development of a Interruption of
Incident Action Have Hard copy
-96H Joint IAP for the first operational 5 ALL ALL the electronic
Plans templates
periods platform
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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Consult with PREMB
Basic emergency operations Lack of in the Preparation
Incident Action plan to review and discussion. knowledge on Section, ask for a
-96H ALL ALL
Plans Just in Time Training on how to develop template and offer
agency’s plans an IAP a Just-in-Time
Training (JITT)
Ask all agencies to come
Incident Action together to discuss possible
-96H ALL ALL
Plans operational strategies
in case of an event
Encourage responders and There are no Make public
EOC/ICS
-96H coordinators to prepare for the ALL ALL lists of announcements on
Functionality
emergency respondents radio and television
Request contact
Request to the coordinators of
ASG information from local
the private companies a list of
Resource Mgmt. DHPR suppliers and
businesses that have There are no
Order resources 5, GAR companies via the
-96H capabilities for the distribution of BEOC reliable lists of
and activating the 17 OGP mass media.
fuel, food, water and medicine suppliers
private sector PREMB Coordinate auto
to be hired if necessary, by the
DOJ activations for after
state or FEMA
the event.
Phase 1 B
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Executive Order issued for 5,
EOC/ICS PREMB Delay Order PREMB request
-72H PRNG Fully activation prior to 16, GOV
Functionality PRNG issued order issue
landfall to be ready for respond 18

Took time to
Release Governor Executive 5, DPS activate activate PRNG 72 to
EOC/ICS GOV
-72H Order to PRNG become Fully 16, PREMB soldiers and 48 hours prior to
Functionality SCO
activated and ready to respond 18 PRNG manage PRNG landfall
Logistics

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
NC/J36 request
activation of DSC
Delay DSC. Enhanced
GOV /
-72H DSC Decision to request DSC Parallel synchronization
TAG
commands between
T10/T32/FEMA/PRE
MB required
DVPR
DFPR
Activation of EOC Mass Care
EOC/ICS 5, 6, PREMB DSPR Assessment of Delay Activation if
-72H and Health and Human Services
Functionality 8 NCEMPR NWS necessary
Branch
DEPR
PRPD
PREMB Operations and
PREMB Regions Directors
EOC/ICS All PREMB Far from State Consider establishing a
-72H Meeting for Situation awareness 5 PREMB conference call
Functionality Regions EOC
and logistics and resources
management
Consider
identification of
EOC/ICS Re-evaluate Secondary EOC PREMB Infrastructure alternate secondary
-72H 5 NWS
Functionality location DSP problems EOC. Call the PR
Convention Center
for arrangements.
Test the communications The computer
EOC/ICS JRT Request Emergency
-72H systems and computers of the ALL ALL system does
Functionality COMMS services (IT)
EOC not work
Maintain direct communication
EOC/ICS
-72H with the NWS to obtain updated 5 PREMB NWS
Functionality
information every 12 hours

Send messages of possible There are no Make public


EOC/ICS
-72H activation to the responders ALL ALL lists of announcements on
Functionality
and coordinators respondents radio and television

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Activate the Preventive PREMB
Incident Action 3, PRASA,
-72H discharge of water to lower the OMME
Plans 11 PREPA
level in the dams DRNA
Draft pre-
Incident Action Establish contact with the Interruption in agreed Resources
-72H ALL ALL
Plans federal ESFs’ counterparts communication Request Forms
(RRF)
Resource Analyze capability gaps / Order 5 Request assistance
Management additional resources through for IMAT and all
Lack of
-72H EMAC PREMB ALL Agencies in need
resources
through EMAC

Disseminate Hurricane Watch to


EOC/IC PREMB,
-48H agencies, NGO’s, Community 5 NWS
Functionality ALL
Hubs and CERT
Establish communication with
Resource Mgmt. the main suppliers registered in
PREMB, Make public
Order resources the Single Register of Bidders to
-48H 5.7 ASG FEMA announcements on
and activating the establish alternate methods of
DHPR radio and television
private sector communication after the event if
necessary
Resource Mgmt.
Order resources Order price “Freeze” of essential
-48H 5 DACO PREMB
and activating the commodities
private sector
Interoperable 2, 5,
-48H Activate KP4 assets PREMB KP4
Communications 19
Use media to clarify
Not all news message and
5, media cover eliminate rumors.
Interoperable Communicate risk to the public GOV Use social media to
-48H 15, DSP the message
Communications on Hurricane Watch PREMB send complete
18 or message
causes rumors messages and
recommendations

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Consult with PREMB
Discussion of operational plans, Lack of in the Preparation
Incident Action review of resources, identify knowledge of Section, ask for a
-48H ALL ALL ALL
Plans priorities and available how to make template and offer
resources an IAP a Just-in-Time
Training (JITT)

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
EOC/ ICS PRNG
-48H DSC FOC 16 NC/J36 JEC
Functionality DOD
PRNG
DHPR
DRNA
Security Security There are no
5, PREMB Share criteria through
-48H Perimeter or Area Implement credential’s protocols DSP credential’s
13 PRPD WebEOC
of Impact DOJ protocols
DHS
PM's Courts
BEOC
Phase 1 C
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
EOC/ICS
-36H Issue an Hurricane Warning ALL ALL NWS
Functionality
1, 2,
DTOP
3, 4,
PREPA
5, 7,
PRASA Move their emergency
Full activation of EOC 9, Agencies are
EOC/ICS CNBPR operations to another
-36H Emergency Branch, IC Structure 10, PREMB not prepared in
Functionality NPPR agency that can provide
and Infrastructure Branch 11, their EOC
JCA the space and facilities
12,
DRNA
13,
PRNG
16
Activate the BEOC Coordinators
from industries such as
EOC/ICS telecommunications, food chain
-36H 17 BEOC PREMB
Functionality and medicine distribution;
maritime, fuel and other
transporters

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Municipalities Conduct conference
EOC/ICS Request mitigation activities
-36H 5 PREMB Municipalities have not done Call with all PREMB
Functionality reports from all PREMB zones
mitigation regions
Make a Hazard
Request reports on potential
Vulnerability
EOC/ICS risks and vulnerabilities of the Does not have
-36H ALL ALL Assessment of their
Functionality zones and regional offices of all regional offices
agency and send to
state agencies
PREMB
Identify resources for
Perform communication tests Communicati
EOC/ICS portable satellite
-36H with all regional offices and ALL ALL ons Do Not Work
Functionality communication
agencies Providers
systems
Order resources, activate
contracts, mobilization of
Resource Mgmt. resources, pre-positioning of Contractors Request waiver for an
Order resources resources, emergency Suppliers There are no alternate method of
-36H ALL ALL
and activating the procurement, establish contact Associations buyers procurement or request
private sector with the private sector and them Companies to ASG
to send an inventory of essential
resources
Telecomm
Resource Mgmt. JRT president sends an
Verify if the Telecommunication companies
Order resources 2, PREMB order to Telecoms’
-36H company’s emergency JRT have not
and activating the 17 BEOC companies to activate
operational plans are activated activated their
private sector their plans
plans yet
Move their emergency
Agencies are operations to another
EOC/ICS
-24H Full activation of agencies EOC ALL ALL not prepared in agency that can
Functionality
their EOC provide the space and
facilities
PR JRCC FOC. Resources PRNG /
FOC. Post Storm Response / Federal ESF
SAR Mission PREMB
-24H SAR Action Plans Complete and 9 #9 Primary
Coordination FEMA
disseminated to all SAR and and Support
PRUSAR responders Agencies

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
PRANG /
Air Branch FOC. Complete Air 1, 5, FEMA / PR
-24H Air Management PREMB /
Management Plan 9 Police / DoD
FAA
-24H PREMB /
Survivor Make sure SCPs are ready to
9 ESF #6, ALL
Collection Points operate 8/9
-24H Interoperable Interoperable Comms Plan PREMBJRC
2, 9 ALL
Comms reviewed fully disseminated C
-24H Request contact
Request to the coordinators of
ASG information from local
the private companies a list of
Resource Mgmt. DHPR suppliers and
businesses that have There are no
Order resources 5, GAR companies via the
capabilities for the distribution of BEOC reliable lists of
and activating the 17 OGP mass media.
fuel, food, water and medicine suppliers
private sector PREMB Coordinate auto
to be hired if necessary, by the
DOJ activations for after the
state or FEMA
event.
-24H Development of Incident Action
Request JITT from any
Incident Action Plans for operational periods, They do not
ALL ALL ALL staff with knowledge in
Plans considering the possible risk have any
ICS
and impact
-24H Citizens on Establish a curfew for
Consider pre-inform citizens streets +24H and then, 16
13,
Security about the order of a curfew after GOV DSP affecting hours period until
18
landfall response and security forces can be
road clearance deploy
PRNG
DHPR
DRNA
Security Security There are no
Implement credentialing 5, PREMB Share criteria through
-24H Perimeter or Area DSP credential’s
protocols 13 PRPD WebEOC
of Impact DOJ protocols
DHS
PM's Courts
BEOC
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Objective II - Activate Staging Areas and Resources

Goal: Coordinate the organized response efforts for the management, administration, and
recovery of a disaster. Establish the Incident Support Base (ISB) as close to an impacted
area as the incident permits. The ISB are identified, in coordination with FEMA, the regions
and the Incident Management Assistant Team (IMAT), the previous positioning of the
resources and to speed up the response to the event.
Organizational Elements: PREMB is composed of ten (10) zones. State and Regional EOCs
operate under five (5) Branches (Mass Care, Infrastructure, Emergency Services, Private
Sector and Government Affairs). PREMB will operate under the (19) Emergency Support
Function (ESF) construct with support from thirty (30) lead agencies of the Government of
Puerto Rico, FEMA and other supporting federal agencies and the Private Sector under the
BEOC.
Federal Agencies State / Government Municipalities, Critical
▪ DHS/FEMA ▪ DPS Infrastructure (CIKR),
Private Sector and Non-
▪ DOD ▪ GOV
governmental
▪ DLA ▪ PREMB Organizations
▪ DOI ▪ PRNG ▪ BEOC food Sector
▪ USACE ▪ DTOP ▪ MIDA
▪ GSA ▪ DVPR ▪ Community Hubs
▪ EPA ▪ DSPR ▪ AIPR
▪ DOJ ▪ NCEMPR ▪ Maritime Companies
▪ DOT ▪ DEPR ▪ BEOC Transportation
▪ USDA ▪ PRPD sector
▪ PRIDCO ▪ Truck Drivers
▪ BEOC Communications
Sector
▪ BEOC Health Sector
▪ BEOC Energy Sector
▪ VOAD
Operational Concept: This Plan addresses the proactive and coordinated response between
the Federal Government, state, municipal, with the participation of the private sector and non-
governmental organizations. The operational concept of phase 1 is before the incident;
preparation.
▪ Task Critical Activity: Activate staging areas, storage, and other resources
o Activation of Movement of Resources
o Logistics
o Supply Chain
Assumptions and Planning Data: For this plan, the following considerations were taken or
presumptions as a starting point in the planning process of this objective through the different
phases of the emergency.

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Objective II - Activate Staging Areas and Resources

▪ Network Congestion in cellular communications.


▪ Compromised electrical grid
▪ Responders can be victims of the event
▪ Airports and ports could be closed
▪ Roads blocked by landslides and debris
▪ Hospital facilities can be severely affected
▪ Remote areas wholly isolated, out of communications
▪ Essential supplies are scarce (gas, food, water)
▪ The Supervisory Fiscal Board has control over the budget of Puerto Rico.

Request for Notification: Describes the Notification required to validate the assumptions
and measure progress for the implementation of the operational strategies. This Notification
relates to the capabilities and resources of the agency, as well as the knowledge of risks and
technical capacity in the face of possible hazard. The quality of the Notification makes a
difference in the timely intervention, reduces the response time and streamlines the decision-
making process.
▪ Evacuation routes
▪ Capacity to transport people
▪ Inventory of Shelters
▪ Medical facilities resilience and sustainability
▪ Geographical vulnerability areas susceptible to landslides
▪ Vulnerable population: elderly/disabled
▪ Before the incident, Inventory of basic products
▪ Availability of resources and personnel
Key decisions and Considerations
Key decisions Responsible Considerations

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Objective II - Activate Staging Areas and Resources

Critical Functions
Measurement of
Function Responsible
Effectiveness (metric)
Activate Storage Locations PREMB/FEMA/ Were the resources handed over?
Municipalities
Deploy teams/administration of PREMB Were the teams deployed?
Incident Support Bases
Transportation DTOP/AMA Is there capacity to order MA
established?
Inventory of resources, Packages in PREMB/FEMA Are the locations established?
general
ESF resources PREMB/FEMA Are the ESFs coordinated and
established?

Resources necessary to perform the critical functions


Resources Description ESF / Leader FEMA/Coord # Pre-
Team ination Determined
Mission
Check vehicle
Vehicles for
conditions, availability
transporting
of drivers and staff to 5/PREMB
equipment and
carry out transportation
commodities
and shipping functions.
Test regular and 5/PREMB
Communication
alternate communication
System
systems
Account for and confirm 5/PREMB
Supplies
availability of supplies
Trained Staff Check staff credentials 5/PREMB

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Tasks and Responsibilities: Includes responsibilities for implementing the strategy and for collaboration with other government agencies.
May require measurement metrics for the synchronization of the task and share Notification.
Objective II - Activate Staging Areas Resources

Phase 1 A
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
PREMB
Validate the MOU agreements; The Establish
DHPR
validate the inventories of agreements contacts and
≥120H Logistics 5, 7 ASG OGP
suppliers of products for an have not been reach interim
GAR
emergency. finalized. agreements.
CSP
PREMB The Establish
Validate MOUs with truckers and ASG DHPR agreements contacts and
≥120H Logistics 5, 7
transport companies CSP OGP have not been reach interim
GAR finalized. agreements.
USCG should
evaluate with
Validate that the docks can Ports Authority
Ports Authority
receive cargo around the island to identify the
5,3, has not carried
≥120H Logistics (Ceiba, Ponce, Mayagüez among APPR USCG viability of the
7 out the
others) as alternate loading docks by type of
feasibility study
access points vessel, capacity
and debarkation
method.
Follow up on the MOUs with the
Community Hubs representatives.
Ask for the latest communities’ FEMA
≥120H Logistics demographics to determine the 5 PREMB Community
necessary inventory that will be Hubs
delivered in case of an
emergency.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Activate the (RSA’s) Regional Coordinate with
Regional
Staging Area – Regional PRNG and the
OMME Staging areas
≥120H Logistics warehouses where the Municipal 5 PREMB Community
Municipalities are not
authorities nearby can replenish Hubs for
prepared
their supplies supplies
Activate the (RPOD’s)
Responders Point of Distribution 4,
Regional Coordinate with
– PR Fire Department Stations to 5, NCPBP
DPS Staging areas PRNG for
≥120H Logistics supply commodities to State and 6, PRNG
PREMB are not supplies
Federal responders and, Private 7, BEOC
prepared
Sector Responders registered at 17
the EOC.
Authorize
emergency
Expired
PREMB contract.
Validate contracts with fuel Contracts.
≥120H Logistics 7 ASG, CSP GAR Request
distributors Contract with a
OGP emergency
single supplier.
contract with all
suppliers of fuel.
Evaluate the elements related to
medical countermeasures that PREMB
≥120H Logistics 8 DSPR
may be necessary in case of a Police
reduction in the state reserve.
Check inventories of PREMB’s
warehouses in Ponce and
≥120H Logistics 5 PREMB FEMA
Guaynabo managed by volunteer
groups
Prepare and inventory of the
essential and emergency DFPR
PREMB
≥120H Supply Chain products in the state and federal 5 DEPR
ASG
warehouses. Request to FEMA FEMA
the supplies as needed

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Monitor aspects related to safety, PREMB
availability, and requirements of HHS
≥120H Supply Chain 8 DSPR
blood, blood products, and FEMA
tissues. Red Cross
Authorize
emergency
PREMB
Expired contracts.
Review MOU and contracts with DFPR
Contracts. Request an
≥120H Supply Chain suppliers of basic products. Print 7 ASG DVPR
Contract with a emergency
supplier lists and print contracts. AIPR
single supplier. contract with
MIDA
various
suppliers.
Request
quotations from
There are only alternate
Establish an MOU with suppliers CSP
7, agreements suppliers to
≥120H Supply Chain and carriers (independent ASG PREMB
17 with a single make free
truckers, unions, and companies) BEOC
supplier selection
contracts in case
of emergencies.
Activate the
supply chain to
provide them
with the
Establish MOUs with "food
necessary food
trucks" owners and small kitchens
DSPR and supplies to
to provide hot meals in areas that Do not have
NCBPR operate in
have been isolated by the supplied
≥120H Supply Chain 5 PREMB CSP isolated
incident. They will provide fresh products to
DVPR communities or
hot meals On Site. (They already prepare meals
DEPR work as Mobile
have all the legal permits to
Kitchens. This
operate)
will activate the
small business
economy.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Request a list of pharmaceutical
industries with the name of the
medicines or medical devices
≥120H Supply Chain they manufacture to prioritize the 17 BEOC
process of recovery and support
them to reestablish the supply
chain of their products.
Coordinate with PRNG the
prepositioning of personnel at
≥120H Supply Chain 5 PREMB PRNG
PREMB’s for commodities
distribution
PRNG will verify their Armory
≥120H Supply Chain 5 PRNG PREMB
Distribution Centers
Contract the
Keep MOU with the PR National PREMB ASG will identify
security
≥120H Supply Chain Guard and Puerto Rico State 5 PRNG FEMA the providers of
equipment and
Guard ASG the equipment.
cargo handling
Phase 1 B
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Call PR
distributors and
BEOC
Request private companies to BEOC main distribution
representatives
-96H Supply Chain verify their food inventories and 5 PREMB MIDA centers directly
do not answer
provide the information. CUD (e.g., PR Supply,
the request
B Fernández & V
Suarez)

The
Calling directly to
Ask stores and water bottling representatives
PR’s main
companies check inventories of ASG of the bottling
-96H Supply Chain 5 PREMB bottlers. (Coke
bottled water and provide the FEMA companies do
and Pepsi,
information. not answer the
Cristalia)
request

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Calling directly to
Drugstores’
Request drugstores’ distributors pharmaceutical
PREMB distributors do
-96H Supply Chain their inventory of essential 8 DSPR companies to
FEMA not report
medicines and vaccines. see if they have
inventory.
inventory.
Monitor the inventory of available
PREMB
-96H Supply Chain resources of blood and blood 8 DSPR
Red Cross
products resources.
Calling directly to
Hospitals do
Request Hospitals to report their PREMB the drugstores to
-96H Supply Chain 8 DSPR not report
inventory of essential medicines FEMA verify their
inventory
inventory.
Hospital, hospice, care centers,
330 centers, dialysis centers PREMB
-96H Supply Chain 8 DSPR
should verify their inventories of FEMA
supplies and medicines
Request the Department.
Education to check their
-96H Supply Chain 5,6 DEPR PREMB
inventories of food in their
warehouses and school kitchens
Request the Family Department.
-96H Supply Chain to check their inventories of food 6 DFPR
in their warehouses
Request the Mass Kitchen
program participants to review
their inventory to be ready if
needed. The Mass Kitchen
program consist of private
DEPR
-96H Supply Chain industrial kitchens, restaurants, 5 PREMB
ASG
private schools’ kitchens and
Food trucks with the mission to
provide hot meals to isolated
communities.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Confirm the EOC's, Alternate
Utilities do not
State EOC and Regions EOC’s Coordinate with
-72H Logistics ALL ALL work, or there is
power, water, and food PREPA, PRASA
a shortage
capabilities
Request list from
There is no CSP of
Request inventory of regular communication independent
-72H Logistics and refrigerated trucks available 5.7 CSP PREMB with any of the truckers and
for cargo transportation truck unions groups not
and companies included in the
agreements.
Make emergency
There is no
purchase orders
food or water
Confirm the capabilities of food to supply the
for responders
-72H Logistics and water for responders and ALL ALL agency’s EOC
in case of the
Coordinators of state agencies with enough food
occurrence of
and water for at
the emergency
least ten days
Activation of the MOU FEMA
-72H Logistics agreements with the Community 5 PREMB Community
Hubs Hubs
Support from the
Availability of
Review elements of transportation National Guard
police
of resources related to medical PREMB and federal
-72H Logistics 8 DSPR resources
countermeasures in case it is Police agencies such as
required for an
necessary to activate them. ICE for escorts if
escort.
necessary.
Request real inventories of basic
PREMB
-72H Supply Chain products in warehouses of 5
FEMA
PREMB and FEMA

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
ASG and PREMB
Release a
5, Need of formal
Release Executive Order for GOV Contract Model
-72H Logistics 7, ASG procurement
Emergency Procurements PREMB for emergency
18 process
procurement and
contracting
Send warning of possible PRNG
-72H Supply Chain 5 PRNG PRNG
activation
ASG
Send warning of possible
-72H Supply Chain 5 PRNG DEPR
Distribution Plan Activation
Warehouse
Use parking lots
of Convention
Center, Sagrado
Are not
Coordinate with carriers meeting Corazon Train
-48H Supply Chain 5 CSP PREMB identified as
points and assign loading places Station and AMA
meeting points.
Main parking lots
at Urb. San
Francisco
Leave without temporary effect
the collection of excise taxes in
the docks with the dispensation of
-48H Logistics 5 DHPR PREMB
up to 30 days to allow the rapid
evacuation of the San Juan
maritime ports.
Distribute vouche
rs that the stores
There are no would agree to
communication accept.
Consider advanced payments for
Incident Action systems. Encourage big
-48H PAN card participants for pre- 5 DFPR PREMB
Plans Stores cannot stores to have an
incident preparedness
process the alternate satellite
PAN card data system to
process the PAN
card.
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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Take them to the
The truckers begin to remove as HUB meeting
Owners do not
many containers as possible from 1, PREMB APPR point for a cargo
-48H Logistics claim their
the dock to deliver them to their 5, 7 CSP DHPR relief and
containers
owners and clear the port. streamline the
process.
Phase 1 C
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Provide lists of
There are not
Activation and truck drivers
PREMB, enough
-36H movement of Suppliers deliver commodities 7 ALL available from the
ASG truckers to
resources CSP to the
move the load.
suppliers.
Activation of the PRNG for
Activation and ASG
mobilization of essential products
-36H movement of 5 PRNG DEPR
and open distribution centers and
resources Warehouse
PODS
Set access controls, provide There are not
Activation and Hiring private
protection and security, establish enough
-36H movement of 13 PRPD PRNG security
priority lists, secure the policemen or
resources companies
warehouses National guards
Move boats of Vieques and
-36H Logistics 1 ATM DTOP
Culebra to the safe harbor
Move all boats from all agencies
-36H Logistics to Safe Harbor (e.g., DRNA and 1 ALL ALL
FURA)
Move all state government aircraft
-36H Logistics to a safe location (e.g., DRNA, 5 PREMB ALL
PRPD, FURA)
Establish direct communication
MIDA
with the state EOC for possible
-36H Supply Chain 5 PREMB AIPR
activation of the supply chain
Truckers
plan.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Use school
Activation and
Activation of the AMA drivers for a Drivers do not transportation
-24H movement of 1 AMA DTOP
possible mobilization of evacuees show up contractors or
resources
municipal assets
Mobilize fuel carriers to supply There is no Make emergency
-24H Logistics government’s critical 1 CSP PREMB contract with contracts with
infrastructure facilities generators certain carriers. ASG
Pre-assign in "Stand By" mission
-24H Logistics 1, 7 CSP PREMB
orders to the truckers.
Transport the
purchased goods
Mobilize products or goods
Warehouses to a state
purchased, receive resources PREMB
-24H Logistics 7 ASG are not agency’s
from suppliers, pre-positioning of FEMA
operational warehouse. E.g.,
resources
DEPR food
warehouses

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Objective III - Situational Awareness and Public Information

Goal: To collect, organize, preserve and disseminate information related to the preparation for
a catastrophic event. The management and distribution of information are always essential to
keeping the population informed. Any rapid, effective and efficient communication method or
system available to offer preparedness information will be used.
Organizational Elements: PREMB is composed of ten (10) zones. State and Regional EOCs
operate under five (5) Branches (Mass Care, Infrastructure, Emergency Services, Private
Sector and Government Affairs). PREMB will operate under the (19) Emergency Support
Function (ESF) construct with support from thirty (30) lead agencies of the Government of
Puerto Rico, FEMA and other supporting federal agencies and the Private Sector under the
BEOC.
Federal Agencies State Government Municipalities, Critical
▪ FEMA ▪ DPS Infrastructure (CIKR),
Private Sector and Non-
▪ GSA ▪ GOV
governmental
▪ EPA ▪ PREMB Organizations
▪ DOD ▪ DTOP ▪ NWS
▪ DOJ ▪ DVPR ▪ Broadcasters Assoc.
▪ USDA ▪ DSPR ▪ Groups KP4
▪ PREPA ▪ BEOC Media Sector
▪ AAA
▪ PRPD
▪ APPR
Operational Concept: This Plan addresses the proactive and coordinated response between
the Federal, state, a municipal government with the participation of the private sector and non-
governmental organizations. The operational concept of phase 1 is: before the incident
Preparation
▪ Task: State of Situation and Public Information
o Threat Analysis
o Critical Infrastructure
o Maps and Geospatial Information Systems (GIS)
o Risk Communication and Exchange of Information
Assumptions and Planning Data: For this plan, the following considerations and
presumptions were taken as a starting point in the planning process of this objective through
the different stages of the emergency.

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Objective III - Situational Awareness and Public Information

▪ Lines of people in supermarkets and gas stations


▪ Some coordinators have not reported to work
▪ The ports begin to release freight trailers.
▪ Congested roads and highways. People make preparations.
▪ Hospital facilities begin a medical discharge as a preventive measure.
▪ Essential supplies such as gasoline, water, and food are scarce.
The economy of the island continues in recession.

Request for Information: Describes the information required to validate the assumptions and
measure the progress of the implementation of the operational strategies. This information
relates to the capabilities and resources of the agency, as well as the knowledge of risks and
technical capacity in order to face a possible hazard. The quality of the information makes a
difference in the timely intervention, reduces the response time and streamlines the
decision - making process.
▪ Interoperable Communications Frequencies
▪ Copy of agreements between public agencies and non-governmental organizations (NGOs)
▪ Maps of susceptible/vulnerable areas
▪ Pre-written messages
▪ List of critical infrastructures
▪ Joint Information System procedures
▪ Joint Information Center location
Key decisions and Considerations
Decision Responsible Considerations
▪ Information to be published JIC The information is real and does
▪ The information that will be not create chaos.
shared PREMB The information has been validated
▪ Emergency frequencies and before sharing it.
communication channels Frequencies do not interrupt
PREMB
▪ Activation of alerts and warnings operations.
PREMB, GOV

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Objective III - State Awareness and Public Information

Critical Functions
Measurement of Effectiveness
Function Responsible
(metrics)
Information exchange protocols PREMB Do the agencies have MOUs on
protocols to share information?
Communication systems tests TRB Where have the communication
system tests done? Is there
redundancy?

Resources necessary to perform the critical functions


Resources Description ESF / Leader FEMA/Coord #Pre-
Team ination Determined
Mission
Trained staff to Activation of the
work in the JIC PIO Public Information
5/PREMB,
and technical Officers from all
15/GOV
support for agencies to report to the
communications EOC and set the JIC.
Testing of internal
Phones, radios, 5/PREMB,
and external
satellite phones 15/GOV
communication systems.

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Tasks and Responsibilities: Includes responsibilities for the strategy implementation and collaboration with other government agencies. May
require measurement metrics for the synchronization of the task and share information.
Objective III - State Awareness and Public Information

Phase 1 A
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Request
connection of
Information systems in
≥120H Threat Analysis Atmospheric system monitoring 5, 15 PREMB NWS satellite systems
PR do not work
from another
NWS office.
Establish interagency
PREMB
≥120H Threat Analysis communication channels to 2, 5 NWS
TRB
share information.
Use the contact
Evaluate the type of operations
PREMB Companies do not from the BEOC
Critical and products that private 5, 7,
≥120H PRIDCO BEOC ALL want to share and DHS
Infrastructure critical infrastructures produce 17
Sectors information Protective
to determine their criticality.
Security Advisor
Use the contact
PREMB
Evaluate the economic impact Companies do not from the BEOC
Critical BEOC
≥120H of the critical private 5, 17 PRIDCO want to share and DHS
Infrastructure Sectors
infrastructure information Protective
Leaders
Security Advisor
BEOC
Health
Hospitals Critical Infrastructure
Critical Sector
≥120H main utilities monitoring and 8, 17 DSPR
Infrastructure Coalitions
maintenance
of Health
Services

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Revision of existing public
Risk
-120H information and pre-scripted ALL ALL
Communication
messages
Areas flooded during
Identify and inform Use historical data
Maria that were not
communities vulnerable to NWS to identify
-96H Threat Analysis 5, 15 PREMB identified in the flood
flooding for possible DVPR vulnerable
zone maps.
evacuation. communities
As a Mitigation procedure,
There is no heavy
remove debris from streets,
3, PREMB DRNA equipment or Coordinate with
-96H Threat Analysis highways and water bodies to
5,11 DTOP OMME’s personnel available at contractor
prevent flooding from sewers,
the state level.
rain systems or bridges.
Establish communication with
Critical critical infrastructures for
-96H 5, 7 PREMB ALL
Infrastructure verification of status and
needs.
Preparation of
Areas flooded during Use historical data
maps with
Use flood plans maps from the Maria that were not to identify
-96H geospatial 5 PREMB FEMA
NFIP as a reference identified in the flood vulnerable
information
zone maps. communities
systems. (GIS)
Preparation of
DTOP and PRPB
maps with Share with other agencies It is unknown who has
have the
-96H geospatial maps of Known flooded areas 5 PREMB FEMA equipment for printing
capabilities to
information and the new ones. maps
print maps
systems. (GIS)
BEOC
Preparation of
Health
maps with Review of existing maps on
Sector
-96H geospatial health facilities and pre- 8 DSPR
Coalitions
information positioned resources.
of Health
systems. (GIS)
Services

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Activate
emergency
Risk Test Information Technology
-96H ALL ALL ALL Systems do not work services or
Communication Systems
redundancy
systems
Activate
emergency
Risk Perform Telecommunication
-96H ALL ALL ALL Systems do not work services or
Communication systems tests.
redundancy
systems
Test the satellite Activate the
Risk PREMB
-96H communication system in the 2, 5, 7 PREMB Systems do not work PREMB 100 watts
Communication Zones
10 PREMB Zones portable radios
Perform voice communication
PREMB
tests to the 100 watts radio
Risk Zones
-96H system in the 10 PREMB 2, 5 PREMB
Communication OMME’s
Zones and the 78
Municipalities
Risk Perform tests to the Computer
-96H 2, 5 PREMB
Communication Aided Dispatch system (CAD)
Tests base radio in the PR
DSPR
Risk hospitals and the alternate Hospital
-96H 2, 8 PREMB
Communication portable radio system in the PR s
OMME
hospitals
Perform tests to the satellite
Risk
-96H internet system installed in the 2, 5 PREMB OMME
Communication
78 Municipalities

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Perform tests to the satellite
Risk
-96H communication system 13 NPPR OMME
Communication
installed in the 13 Police Zones
Perform tests to the satellite
Risk communication system
-96H 4 NCBPR PREMB
Communication installed in the Fire Department
Zones
Perform tests to the satellite
communication systems
Risk NCEMP
-96H installed in the (EMS) Bureau 8 PREMB
Communication R
of Emergency Medical Corp’s
Regions
Phase 1 B
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Rumors control
press releases
To analyze the potential threat
Rumors through social and press
-72H Threat Analysis and begin the process of Risk 5, 15 GOV PREMB
media conferences with
Communication
the agencies
involved.
2,
Begin public bulletins on PREMB
-72H Threat Analysis 5,15, GOV
potential hazard NWS
18
2,
Make public announcements PREMB
-72H Threat Analysis 5,15, GOV
about places with potential NWS
18
flood risk.
Recommend the
use of DHS’s
BEOC There is no
Critical Make direct notification to 1, 3, PREMB Protection
-72H Sectors confirmation of the
Infrastructure Critical Infrastructure about 5, 17 DHS Security Advisor
Leaders information
potential hazards.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Establish 12 hours situation
Critical 1, 3, PREMB
-72H reports on the status of CI’s ALL
Infrastructure 5, 17 GOV
systems.
DTOP And PRPB
Preparation of
have the
maps with Distribution of maps with It is unknown who has
capabilities to
-72H geospatial possible trajectories in 5, 15 PREMB NWS equipment for printing
make maps.
information vulnerable areas. maps
Send maps in
systems. (GIS)
digital format
Coordinate with
Preparation of
DVPR ACT and other
maps with
Analysis of flood maps and DEPR agencies that
-72H geospatial 3, 5, 6 PREMB Lack of GIS system
potential areas of evacuation. PRPD have internal
information
JRCC resources to
systems. (GIS)
develop maps.
Make a Backup of critical
Risk
-72H information on external servers’ ALL ALL ALL
Communication
communications
Make a Backup of critical
Risk There are no portable Upload to a
-72H information in portable hard ALL ALL ALL
Communication hard drives. “cloud.”
drives
Identify an Alternate Joint The agency does not Join another
Risk
-72H Information Center outside of ALL ALL ALL have available agency and share
Communication
the agency contracts the facilities
Establish communication with
PREMB
Risk the media and Internet services 2, 5,
-72H GOV JIC
Communication for the dissemination of 17
BEOC
emergency messages
Publish public health
Risk countermeasures procedures
-72H 5, 8 DSPR PREMB
Communication through press releases, social
media, and other media.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Contact the
Request the amateur radio
Radio-amateurs
Risk groups to communicate with FCC Radio-amateurs are
-72H 2, 5 PREMB through PREMB
Communication the state and present their JTTC not confirming
zones and related
communications plan
associations
Phase 1 C
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Inform the possibility of
5, 6, PREMB
-36H Threat Analysis evacuations and the opening of OMME
15 DVPR
shelters.
Inform about the potential
5, 15, PREMB
-36H Threat Analysis consequences of the incident GOV
18 JIC
that is about to happen.
DVPR will submit
OMME
5, 6, Lists of shelters are not updated lists, and
-36H Threat Analysis Report official shelter locations PREMB DEPR
15 available. DEPR will validate
DVPR
them.
OMME
Inform the public about the GOV Maintain official
5, 6, DFPR Disinformation through
-36H Threat Analysis things that can be taken into PREMB reports using all
8, 15 DEPR social media.
the shelters. DVPR media
DVPR
OMME
Maintain official
Coordinate and establish the 5, 6, PREMB DFPR Disinformation through
-36H Threat Analysis reports using all
areas for pets sheltering 11 DVPR DEPR social media
media
DVPR
Notify the private Critical PREMB BEOC
Critical 3, 5, There is no response AIPR issues the
-36H Infrastructures to take DHS- Sectors
Infrastructure 15, 17 from the CIs. notification. PSA
mitigation measures PSA Leaders
The Critical Ifrastructure will
PREMB BEOC BEOC issues the
Critical notify PREMB on potential There is no information
-36H 5 DHS- Sector notification and
Infrastructure vulnerabilities outside their from the CI.
PSA Leaders the PSA
premises.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Request
Establish reports every 6 hours connection of
Critical PREMB
-36H on the risk status and potential 5, 15 NWS IT systems do not work satellite systems
Infrastructure GOV
hazards from another
NWS office.
DTOP And JPPR
Preparation of
have the
maps with Distribute maps with updated It is unknown who has
capabilities to
-36H geospatial possible trajectories of the 5, 15 PREMB NWS equipment for printing
make maps.
information system maps
Send maps in
systems. (GIS)
digital images
Preparation of
Use of ICS forms to document Emergency
maps with
the development of the coordinators do not JITT to teach how
-36H geospatial 5 ALL ALL
phenomenon, risks, and know how to fill out the to fill ICS forms
information
operational strategies. ICS forms.
systems. (GIS)
Establish contact
with PREMB who
Risk Establish interoperable The agency does not will provide the
-36H 2, 5 ALL ALL
Communication communications have interoperability necessary
information

Call hospitals to
There is no verify problems
Risk Test the hospital's radio’
-36H 8 DSPR PREMB communication with their
Communication communication systems
between hospitals. communication
radios.
Risk Distribute communications plan PREMB The staff does not
-36H 5 GOV Make a JITT
Communication ICS 205a JIC know ICS Form 205 a
Risk Enable Tactical channels if Order emergency
-36H 2, 5 PREMB ALL Technical Problems
Communication necessary services
Make press conferences for
Risk 5, 15, PREMB
-36H risk communications and GOV
Communication 18 JIC
advice on mitigation measures

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Activate the Integrated Public
Alert & Warning System
Risk
-36H (IPAWS) and the Emergency 5, 15 NWS PREMB
Communication
Alert System (EAS) to notify
hurricane watch.
Risk Activate the amateur radio
-36H 2, 5 PREMB JRTC
Communication network
Make
arrangements with
Department of
Tourism, BEOC,
Risk Inform Public of possible close 5, 15, PREMB Many tourists stock in
-36H GOV and Department
Communication of operations in airports ports 18 JIC PR
of Housing to
manage possible
tourists that will
lost their flights.
use alternate
methods of
There is no communication
Risk Request hospitals a HAvBED
-24H 8 DSPR communication such as radios,
Communication report.
between hospitals mobile
telephones, and
runners
Risk Establish a 72 hours CURFEW 5, 15, PREMB
-24 GOV
Communication as mitigation measures 18 JIC

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Objective IV – Pre-incident Evacuation and Sheltering

Goal: to coordinate the organized response efforts for the management, administration, and
disaster recovery. To provide the affected jurisdiction with health care, possible evacuation
routes, and shelters.
Organizational Elements: PREMB is composed of ten (10) zones. State and Regional EOCs
operate under five (5) Branches (Mass Care, Infrastructure, Emergency Services, Private
Sector and Government Affairs). PREMB will operate under the (19) Emergency Support
Function (ESF) construct with support from thirty (30) lead agencies of the Government of
Puerto Rico, FEMA and other supporting federal agencies and the Private Sector under the
BEOC.
Federal Agencies State / Government Municipalities, Critical
▪ FEMA ▪ DPS Infrastructure (CIKR),
Private Sector and Non-
▪ DOD / TRANSCOM ▪ GOV
governmental
▪ GSA ▪ PREMB Organizations
▪ USCG ▪ DTOP ▪ BEOC Food Sector
▪ EPA ▪ DVPR ▪ BEOC Transportation
▪ DOJ ▪ DSPR sector
▪ HHS ▪ PREPA ▪ BEOC Communications
▪ AAA Sector
▪ PRPD ▪ BEOC Energy Sector
▪ NCBPR ▪ BEOC Health Sector
▪ NCEMPR ▪ BEOC Infrastructure Sector
▪ DSP ▪
▪ DFPR
▪ DEPR
Operational Concept: This Plan addresses the proactive and coordinated response between
the Federal, state and municipal government with the participation of the private sector and
non-governmental organizations. The operational concept of phase 1 is: before the incident,
Preparation.
▪ Task of Critical Activity: Preventive Evacuation and Shelters
o General Population
o Medical Evacuations (Air or Ground)
o Special Populations

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Objective IV – Pre-incident Evacuation and Sheltering

Assumptions and Planning Data: For this plan, the following considerations and
presumptions were taken as a starting point in the planning process of this objective through
the different stages of the emergency.
▪ Congestion in cellular communications.
▪ Lines of people in supermarkets and gas stations.
▪ Emergency personnel shortage.
▪ Ports begin to empty areas of freight trailers.
▪ Congested roads and highways, the population still making preparations
▪ Hospital facilities begin to make patients medical discharge.
▪ The economic situation of the island still in recession.
▪ The Financial Oversight and Management Board of Puerto Rico keeps control of the state
budget.
▪ Actual damages to residence and evacuation routes
▪ New flood zones based on lessons learned from Hurricane Maria
▪ Evacuation requirements will exceed evacuation resources

Information requirements: Describes the information required to validate the assumptions


and to measure progress for the implementation of the operational strategies. This
information relates to the capabilities and resources of the agency, as well as the knowledge
of risks and technical capacity to face a possible hazard. The quality of the information makes
a difference in the timely intervention, reduces the response time and streamlines the
decision-making process.
▪ Evacuation routes
▪ Inventory of Carriers
▪ Availability of beds in hospitals
▪ Vulnerable Areas
▪ Population in nursing homes
▪ Inventory for the shelters
▪ Availability of employees for the Shelters
Key decisions and Considerations
Key decisions Responsible Considerations
PREMB Special populations
Municipalities Hospitals and nursing homes will
ESF 6 delay patient evacuations
Prioritize evacuation sites BEOC Contingency plan for pet
evacuation

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Objective IV – Pre-incident Evacuation and Sheltering

Key decisions and Considerations


Key decisions Key decisions Key decisions
PREMB Special populations
Municipalities Vulnerable areas
Enforce early evacuation ESF 6/13 Non-compliant residents

Municipalities Logistics
ESF 6 Water
PREMB Food
DVPR Power
DEPR Medical equipment
Shelter preparation DSPR Shelter Management
PRPD Pets
DFPR Special populations
NCBPR Medical Shelters (appropriate
FEMA facility with skilled providers)
HHS

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Objective IV - Pre-incident Evacuation and Sheltering

Critical Functions
Measurement of
Function Responsible
Effectiveness (Metrics)
Evacuation of General Population PREMB Is the population at risk in the
(air/ground) FEMA designated shelters?
DOD Adequate resources and timely
ESF 6/13 evacuation

Medical population evacuation ▪ Did the evacuation start on


(air/ground) time? Do they have the proper
DSPR medical services? Does the
ESF 6/8/9 evacuation site have the
capacity and the capability to
accept evacuees?
Medical Transportation NEMPR Are there enough mission capable
DSPR ambulances and crews?

Medical staff at Shelters DSPR ▪ Is there a medical staff identified


ESF 8 in each shelter?
Medical NGO’s
Medical
Reserve Corps
VA

Foreign and Tourist Refugees


DVPR
▪ Need coordination with
Consulates and Department of
ESF 5/6/18
State

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Resources necessary to perform the critical functions


Resources Description ESF / Leader FEMA/Coord #Pre-
Team ination Determined
Mission
Specialized Maintain the vehicles
vehicles to fleet. Keep an
inventory of vehicles 1,5, 6, 7, 15,
transport ESF 7
and a driver’s registry. 16, 17, 18
people

Communicate and
Trained activate trained staff
personnel to from the DVPR and
manage DEPR to manage 5, 6 and 15
shelters. shelters and bring on-
site JITT to new staff
assigned.

Prepare official
Communicate to
information on the
the population
evacuation process and
the areas to be 5, 6 and 15
shelters available to be
evacuated and
disseminated with the
the evacuation
support of the PIO's.
routes.

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Tasks and Responsibilities: Includes responsibilities for implementing the strategy and the collaboration with other government
agencies. May require measurement metrics for the synchronization of the task, and to share information.
Objective IV - Pre-incident Evacuation and Sheltering

Phase 1 A
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
FEMA New flood Use historical
PREMB
General Identification of flood JPPR areas are not data from
≥-120H 3, 5 Infrastructu
Population areas. USACE existing in the hurricane Maria
re branch
DRNA maps. incident
Identification of areas FEMA New flood Use historical
PREMB
General susceptible to coastal JPPR areas are not data from
≥-120H 5 Infrastructu
Population hazards, landslides, collapse, USACE existing in the hurricane Maria
re branch
etc. DRNA maps. incident
PREMB
Municipality
DEPR
Correct the
DSPR The shelter
General Identification and certification problem or
≥-120H 6 DVPR CSP cannot be
Population of shelters identify another
NCBPR certified
shelter.
DFPR
FEMA

Notify the DSPR staff that is


Availability of
General responsible for the monitoring Review of listing
≥-120H 8 DSPR Housing updated shelter’s
previously used.
Population and support visits to the lists.
shelters.
PREMB
Medical BEOC
Corroborate MOUs between 8,
≥-120H evacuations DSPR Health
Hospitals Coalitions 17
(ground and air) Sector

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Contact private
PREMB Vieques and air ambulance
Evaluation of patients that will
Medical FEMA
require evacuation from Culebra’s (E.g., Aeromed)
≥-120H evacuations 8 DSPR ATM
Vieques and Culebra islands ferries are not or airline (E.g.,
(ground and air) APPR
to the main island or the USA. working Vieques Air
HHS
Link)
PREMB
regions
DEPR Correct the
The shelter
General DVPR Municipality problem or
-96H Preparation of shelters 6 cannot be
Population NCBPR identify another
prepared
PRPD shelter.
DSPR
DFPR
Request
Provide a list of shelters to 9- 9-1-1
General The list is not inventory of
-96H 1-1 and 3-1-1 for the 5, 6 PREMB 3-1-1
Population up to date shelters through
dissemination of information. DVPR
PREMB zones.
Verification of supplies
General DVPR No inventory Make emergency
-96H and equipment (cots) and 6 PREMB
Population DEPR available. purchases
essential services in shelters.
PRASA Shelter
Perform a JITT or
PREMB Managers must
General Cleaning shelters and DEPR request an
-96H 6 Municipalities know
Population chlorinating water tanks. DVPR CBPR emergency
chlorinating
DSPR service
procedures.
Make JITT or
PREMB There is not
General Identify a shelter request for
-96H 6 DVPR DEPR enough trained
Population administrator retired personnel
Municipality staff
with experience
PREMB Provide
Medical Identify public or private 7, Hospitals report
BEOC generators to
-96H evacuations hospitals with infrastructure 8, DSPR electrical
Health sustain
(ground and air) vulnerabilities 17 failures.
Sector operations

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Hospitals report Consider
PREMB
Medical a reduction in transferring
Identify service capabilities of Private
-96H evacuations 8 DSPR their critical patients to
public and private hospitals ambulances
(ground and air) capabilities. other hospitals if
NCEMPR
necessary
PREMB Coordinate with
Require each hospital the
Medical AEROMED There is no the municipality,
coordinates of the landing
-96H evacuations 8, 9 DSPR BEOC landing zone in a safe area for
areas and include them in
(ground and air) Health the hospital landing. Use ESF
GIS.
Sector 9 Air Ops
Use conventional
DSPR Patient does
system.
Medical NCEMPR not meet
Confirm specific criteria for air Activate NDMS
-96H evacuations 8, 9 DSPR VA requirements
evacuations. through VA if
(ground and air) NDMS for air
necessary. Use
FEMA evacuation.
ESF 9 Air Ops.
Consider
NCEMPR
Medical Verify agreements with preparing an
8, BEOC There are no
-96H evacuations Aeromed and Health Care DSPR emergency
17 Health contracts
(ground and air) Insurance Plans stand-by
Sector
agreement
Use private
ambulances
under
agreement.
Verify that private
There is a lack
Medical VA ambulances have
Establish specific criteria for of
-96H evacuations 8 DSPR NDMS paramedics on
medical evacuations. ambulances in
(ground and air) FEMA the crew.
the NCEMPR
Preferably
choose
ambulances with
Advanced Life
Support (ALS)

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Medical 8,
PRNG Not enough Federal ESF 9
H-96 evacuations Identify MEDEVAC resources 9, DSPR
PRPD assets support
(ground and air) 16
Identify FMS
Identify possible Federal
locations. Consid
Medical Medical Stations (FMS). PREMB There are not
8 er using
H-96 evacuations Identify places that can serve DSPR Municipalities enough FMS
17 BEOC unoccupied
(ground and air) as an FMS. Use a check certified sites
hospitals floors
list with the requirements.
and spaces.
Call for
There are no volunteer’s
6,
Medical Identify available Hotels that PREMB caregivers or services if
8,
H-96 evacuations could be used as medical DSPR Tourism nurses to take necessary, hire
and
(ground and air) shelters BEOC care of patients staff under
17
in hotels. emergency
needs.
Consider establishing medical 6,
Medical PREMB Wrap around Smaller
shelters at Convention 8,
H-96 evacuations DSPR FEMA services dispersed
Centers or other government and
(ground and air) HHS Staffing shelters
facilities 18
Coordinate with
1, ATM, Aeromed
DTOP
3, and Vieques
Medical ATM There is no
Evacuate Vieques and 8, Airlink. Consider
H-96 evacuations DSPR AEROMED transportation
Culebra patients if necessary 9, also Civil Air
(ground and air) Vieques from the islands
16, Patrol pilots and
Airlink
17 ships and ESF 9
Air operations
5, Dpt. State
There are no
6, PREMB
rooms available Establish shelters
Special Evacuation of foreign citizens 15, BEOC
H-96 Tourism in hotels and for tourists if
Populations and tourists 17, Tourism
flights are necessary
18, Sector
canceled
19 FEMA

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Deaf and blind communities
should be proactive and PREMB
should notify their local 5, BEOC
Special
H-96 OMME of their special needs 15, 9-1-1 Health
Populations
before the incident happens. 17 Sector
Use the 3-1-1 registration FEMA
service
DSPR
Perform a census and 5, DFPR
Special registration of special 6, Red Cross
H-96 PREMB BEOC
Populations populations by the 8,
municipality 17 Regional
Leaders
Municipalities
Phase 1 B
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Use BEOC ESF
Notify population of flood-
General 5, PREMB 2 and 15 for
H-72 prone areas and encourage GOV
Population 15 NWS public service
preventive evacuation
announcement
Use state or
PREMB There are not federal law
General 13, PM enough police enforcement
H-72 Secure and protect shelters PRPD
Population 16 PRNG officers to officers to hire a
BEOC protect shelters private security
company, EMAC
Activate
emergency
There is no
Make an inventory of food in orders from other
General DVPR food in the
H-72 the school’s warehouse that 6 DEPR schools or from
Population PREMB school’s
is use for shelter for resupply the School Food
warehouses
Authority

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Make
DFPR mobilization of
Make inventories of cots and There are not
General PREMB warehouse
H-72 personal hygiene products in 6 DVPR enough cots or
Population FEMA equipment or
shelters. hygiene kits
Red Cross make purchase
orders.
Make sure that the kitchen at Contact the Gas
DVPR
the dining areas at the Empty tanks provider.
General CSP
H-72 shelters have enough 6 DEPR Coordinate with
Population PREMB
propane gas and that the gas Hazard of fire the fire
NCBPR
pipes are in good conditions department for
Activate shelter
administrators fro
m DVPR. IF there
OMME
Schools are no keys to
General Activate Schools Directors for Municipality
H-72 6 DEPR Directors do not open the gates,
Population a possible shelter activation DVPR
show up call CBPR and
PREMB
cut the locks and
open the shelter,
if necessary.
PREMB
Coordination between the NCEMPR There is a need
8,
Transfer of dialysis facility of the pediatric PRPD Transportation to establish
9,
H-72 pediatrics and hospital and hospitals in the DSPR PRNG of these collaborative
16,
dialysis patients. US to move pediatric patients BEOC patients agreements for
17
on dialysis before the disaster Health air transportation.
Sector
DSPR will verify dialysis
centers that have at least ten
PREMB
days of adequate supplies
Special 8, BEOC
H-72 and essential materials for DSPR
Populations 17 Health
their patients and those in
Sector
needs.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
PREMB
5,
Establish phone numbers for DSPR
Special 6,
H-72 people with disabilities that 9-1-1 DFPR
Populations 8,
can call for assistance. 3-1-1
17
BEOC
Activate
agreements with
public
PREMB Municipalities transportation
Provide support to
5, DVPR indicate that buses, school
municipalities that are
Special 9, DSPR they do not buses operators,
H-72 carrying out special OMME
Populations 16, DFPR have tourist
population’s evacuation
17 PRNG transportation transportation
operations.
BEOC capabilities. services, public
transportation
vans, or taxi
services.
Phase 1 C
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
General Activate shelter’s PREMB
H-36 6 DVPR
Population administrators Municipality
PREMB Coordinate with
AEROMED the municipality,
Medical There is no
Identify landing areas at each DSPR BEOC a safe area for
H-36 evacuations 8 landing zone at
hospital. JRCC Health landing. Use air
(ground and air) the hospital
Sector ops from ESF
PRNG 9/FAA

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Use the
transportation
fleet from the
General Supply with food the shelter’s DVPR There is no School Food
H-36 6, 7 DEPR
Population kitchens PREMB transportation Authority
department,
Agriculture or
private carriers.
PR Fire
Department Local
Deploy Shelter’s Sanitation &
Fire Station will
Kitchen Need of
4, PREMB deploy system in
H-36 Logistics Baseline Water System DVPR personnel to
6, 5 OMME conjunction with
equipped by Red Cross complete task
Local OMME and
Water Resiliency Strategy
DVPR Shelter
Administrator.
Apply PREMB
5, PREMB People do not
General Notify evacuation activities for DSP Act of 2017
H-36 15, GOV PRPD want to
Population residents in vulnerable areas. 20 Evacuation
18 DSP evacuate.
Law Art. 6.03 (f)
Activation of School Directors School
Activate alternate
General for the possible opening of Municipalities directors do not
H-36 6 DEPR PREMB or private shelter
Population shelters if requested by city respond.
administrators
Mayors.
Activate
agreements with
public
Municipalities
DFPR transportation
1, indicate that
General Coordinate transportation for OMME PREMB buses, vans, taxi
H-36 5, have no
Population evacuees DVPR PRNG services, school
6, 9 transportation
JRCC buses operators,
capability.
tourist
transportation
services.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
OMME Enforce
Evacuate people from hazard DFPR People do not PREMB’s DSP
General
H-36 areas and move them to 6 OMME PREMB want to Public Law #20-
Population
shelters PRPD evacuate. 2017 Evacuation
PM's Art. 6.03 (f)
Coordinate with
the DSPR the
People come
dispensing of
into the shelters
follow-up
without their
Check if any person arriving OMME medication. The
General medications for
H-36 at the shelter needs a special 6 DVPR DFPR presence of
Population chronic
service or needs. DSPR nurses in
diseases or
Shelters and the
follow-up
Visit of
conditions.
epidemiology
specialists.
Request hospitals
Send officials
Medical functionality and capacity BEOC No
8, from DSPR or
H-36 evacuations status. A Census of beds will DSPR Health communication
17 OMME to check
(ground and air) be requested every day from Sector with hospitals.
the information
this moment on.

Coordinate the
transportation of
There is an corpses to the
Medical Request hospitals and funeral PREMB excess of Forensic
8,
H-36 evacuations Homes current inventories of DSPR NCFPR corpses in the Sciences Institute
17
(ground and air) corpses in their morgues BEOC morgues of if necessary.
Hospitals. DMORT could be
activated.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Consider parking
BEOC lots of large
Health hospitals or
Medical Identification of potential 5, 7, Sector There are no medical centers.
H-36 evacuations Staging Areas resources pre- 8, 9, DSPR Hospital locations You can use
(ground and air) position 17 Coalitions identified parking lots of
PREMB shopping centers
JRCC that are close to
Hospitals areas.
PREMB
Medical
Ports Refer to ESF 9
H-36 evacuations Begin Medical Evacuations. 8, 9 DSPR
HHS for air operations
(ground and air)
JRCC
Verify MOUs with FEMA for
PREMB
Medical medical evacuations outside
FEMA
H-36 evacuations of PR. Request DMAT 8 DSPR
VA
(ground and air) equipment pre-positioning
NDMS
Medical
Pre-activation of the National VA
H-36 evacuations 8 DSPR
Disaster Medical System NDMS
(ground and air)
Reprogram
Medical Establish alternate There is no
interoperable
H-36 evacuations communication methods, with 2, 8 DSPR PREMB interoperable
consoles and use
(ground and air) the DSPR and PREMB communication.
tactical channels
DFPR
DSPR
OMME
Provide support to shelters in
FEMA There are no
Special the municipalities with 6, 8, Make JITT. Use
H-36 DVPR Red Cross specialized
Populations specialized medical 17 OVADs chaplains
BEOC personnel
personnel or social workers
Heath
Sector

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
DHPR
Evaluate the evacuee's DFPR
Special population profile to 6, 8, BEOC
H-36 DSPR
Populations determine special needs of 17 Heath
the population Sector
FEMA
Use all public
The
OMME starts evacuation media resources
municipality
Medical using Mass Notification and send police
5, does not have a
H-24 evacuations Systems, including Tsunami OMME PREMB patrols to use
15 mass
(ground and air) Sirens systems where their speakers
notification
available and deliver the
system
message
Activate the Integrated Public
Medical Alert & Warning System
H-24 evacuations (IPAWS) and the Emergency 5 PREMB NWS
(ground and air) Alert System (EAS) to help
with evacuations.
Coordinate with
agencies that can
provide
transportation to
patients. [Note:
AMA, these are normal
Transcita procedures that
Difficulties for follow the DSPR
Advance dialysis services to PREMB
H-24 Medical services 8,17 DSPR transportation before the impact
renal patients. BEOC
of patients of a hurricane. The
Medical
idea is to
Sector decongest
hospitals and
provide services
that may be
interrupted by the
hurricane impact

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
BEOC
Heath
Cancel elective clinical 8,
H-24 Medical services DSPR Sector
procedures 17
Coalitions,
Hospitals
DVPR
DFPR
BEOC
Advance medical discharges Patients refuse Move these
6, 8, Health
H-24 Medical services of patients to decongest DSPR to leave the patients to
17 Sector
hospitals hospitals. medical shelters.
Coalitions
of health
services
PREMB
Ask Hospitals to provide BEOC
Call directly to
information about their Health Hospitals do
7, 8, each hospital and
H-24 Medical services current utility conditions, DSPR Sector not provide the
17 ask for the
current fuel levels, and BEOC information
information
general conditions. Hospital
sub-sector
PREMB
BEOC Call directly to
Hospitals do
Request a capacity status 8, Sector each hospital and
H-24 Medical services DSPR not provide
report to all hospitals 17 BEOC ask for the
the information
Hospital information
Sub-Sector
Contact
Verify presence of foreign 5, 6,
Special DVPR State consulates for
H-24 and/or tourist refugees on 15, Department
Population PREMB notifications and
shelters without assistance 18
assistance
Coordinate treatment with ASSMCA
H-24 Health services methadone patients and 8 DSPR PREMB
advance their doses. DVPR

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Phase 2
Response

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Objective V - Provide Safety for Responders and Public Health


Services

Goal: Coordinate organized efforts for the response, management, administration and
recovery of a disaster. Establish a safe environment; meet protection needs, providing
support to the affected population. To ensure the safety, life, and property, to mitigate any risk
of damage after the catastrophic event.
Organizational Elements PREMB is composed of ten (10) zones. State and Regional EOCs
operate under five (5) Branches (Mass Care, Infrastructure, Emergency Services, Private
Sector and Government Affairs). PREMB will operate under the (19) Emergency Support
Function (ESF) construct with support from thirty (30) lead agencies of the Government of
Puerto Rico, FEMA and other supporting federal agencies and the Private Sector under the
BEOC.
Federal Agencies State Government Municipalities, Critical
▪ FEMA ▪ DPS Infrastructure (CIKR),
Private Sector and Non-
▪ USACE ▪ GOV
governmental
▪ GSA ▪ PREMB Organizations
▪ EPA ▪ DTOP ▪ CERT
▪ DOD ▪ DVPR ▪ Private Security
▪ DOJ ▪ DSPR Companies
▪ HHS ▪ NCEMPR ▪ BEOC
▪ PRPD
▪ NCBPR
▪ DRNA
Operational Concept: This Plan addresses the proactive and coordinated response between
the Federal Government, State, Municipal, with the participation of the private sector and non-
governmental organizations. The operational concept of phase 2 is a response.
▪ Critical Task: to provide safety and health services to the public and responders
o Itinerary of Responders / Credentials
o Responders/ Coordinators Safety
o Public Safety
o Civil Disturbances
o Food Safety/ Water/Disease Control
o Protect the impacted area
o Firefighting, Cleaning routes

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Objective V - Provide Safety for Responders and Public Health


Services

Assumptions and Planning Data: For this plan, the following considerations were taken or
presumptions as a starting point in the planning process of this objective through the different
stages of the emergency.
▪ Difficulty in delivery information to the Public
▪ Gas Shortages
▪ Responders are victims of the event
▪ Sanitation Problems
▪ Electrical structure collapsed
▪ Disruption in Government Services
▪ Inaccessible Rural Areas / isolated
▪ Reserve stocks of supplies were impacted
Request for Information: Describes the information required to validate the assumptions
and measure progress for the implementation of the operational strategies. This information
relates to the capabilities and resources of the agency, as well as the knowledge of risks and
technical capacity against a possible hazard. The quality of the information makes a
difference in the timely intervention, reduces the response time and streamlines the decision-
making process.
▪ Ability to fight fires, search and rescue
▪ Capacity and Resources of the National Guard
▪ Police, capacity, and resources
▪ Census Data
▪ Ports and Airports capacity
▪ Health services
▪ Storage capability for articles resources
Key decisions and Considerations
Key Decisions Responsible Considerations

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Objective V - Provide Safety for Responders and Public Health


Services

Critical Functions
Measures of
Function Responsible
Effectiveness (Metric)
Working periods for responders and PREMB Working shifts parameters were
coordinators established?
Credentials PREMB Were they validated?
Security Workers/ public safety / Civil PRPD/PROSHA Are the jurisdictional boundaries
Disturbance established adequate and correct?
Water/Food Safety PRASA/DSPR/ What tests have been carried out to
DAPR/ test water and food?
Carcasses removal PREMB/NCFPR What instructions were given to the
rescue workers, hospitals, and
funeral homes?
Protection of impacted area PRPD Have the police taken control of the
streets?
Firefighting, cleaning routes NCBPR/DTOP/ Is all the equipment needed
ACT available?
Situation awareness and future PREMB/FEMA Develop IAP and disseminate
planning
Lack of resources, need for PREMB EMAC
assistance

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Objective V - Provide Safety for Responders and Public Health


Services

Resources necessary to perform the critical functions


Resources Description ESF / Leader FEMA/Coord #Pre-
Team ination Determined
Mission
Trained
Healthcare Check staff credentials 5/PREMB
Professionals
Determine where is
Corpse bags and
going to be needed.
refrigerated
Distribute corpse bags
containers for 13/NCFPR
and equipment for
human remains
human remains
preservation.
management.
Equipment and Make available the
material for the format, and the
5/PREMB
preparation of credentials for
credentials responders
Firefighting
Activate firefighters 4/NCBPR
vehicles
Personnel, vehicles,
Debris removal material and equipment
1/DTOP
equipment needed for debris
removal

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Tasks and Responsibilities: Includes responsibilities for implementing the strategy and for collaboration with other government agencies.
May require measurement metrics for the synchronization of the task and share information
Objective V - Provide Safety for Responders and Public Health Services

Phase 2 - Beginning of incident


TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
use alternate
No information communications
sharing due systems and
Situational Collect information, get situational FEMA
+24H 5 PREMB damages to perform air
Awareness awareness and develop IAP PRNG
Communication assessment for
systems situational
awareness
Use alternate
Responders and Damages to communications
Check communications systems FEMA
+24H Coordinators ALL ALL communications systems, including
for responder’s communication. PRNG
Safety systems KP-4 and PRNG
HF system
OSHA
Responders and Assess the needs for equipment
PROSHA Lack of
+24H Coordinators and personal safety procedures ALL ALL Submit RF-113
Dept. of equipment
Safety for responders.
Labor
Evaluation of the missions to
The absence of
ensure the health and safety of Use of universal
Responders and any updated
the operational teams by keeping PROSHA safety precautions
+24H Coordinators 8 DSPR information on
up-to-date the Form ICS 215A- OSHA and injuries
Safety the operational
Incident Action Plan Safety prevention.
scenarios.
Analysis.
OSHA
Responders and Issuing reports of possible risks to Include safety
PROSHA
+24H Coordinators the health and safety of the ALL ALL message on IAP
Dept. of
Safety responders and disseminate
Labor

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
There is no
OSHA
Responders and Ensure the availability and use of personal
PROSHA Perform emergency
+24H Coordinators personal protective equipment ALL ALL protective
Dept. of purchase orders
Safety during the operations equipment in the
Labor
agency
There is no
Make sure you have all personal
Responders and PRPD personal
protective equipment necessary Perform emergency
+24H Coordinators 10 JCA NCBPR protective
depending on the environmental purchase orders
Safety PREMB equipment in the
emergency scenario
agency
Resource Cover gaps on response 5 Request assistance
Management capabilities / consider Order Lack of for IMAT and all
+24H PREMB ALL
additional resources through resources Agencies in need
EMAC through EMAC
Impose curfew from 6 pm to 6 am
Clarify with the
to civilians not related to the
media which is
emergency. Emergency Essential
considered an
Personnel defined as: Public
Emergency
Healthcare Personnel, Private
Essential
and Public Safety, Press
PRNG Personnel: Public
personnel, truck drivers,
DHPR Health, Private and
transportation services personnel, Doubts arise
DRNA Public Security,
law enforcement agents, security about the
SECURITY Transportation,
+24H Public Safety officers, fire fighters, paramedics, ALL PRPD term: Emergenc
DSP Communications,
SAR personnel, chaplains, y Essential
DOJ Food and Drug
volunteers under mission Personnel
DHS Supply Chain,
assignments, communication
PM's Military, Emergency
technicians, contractors, food and
Coordinators,
medicine supply chain workers,
Employees of
Military, Critical Infrastructure
School kitchens,
employees, Emergency
Press and
Coordinators, Media personnel
Veterinarians
and Veterinarians
Report any HAZMAT event to the PRPD
+24H Public Safety 10 JCA
public NCBPR
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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
PRNG
Use all the law
DHPR
enforcement
DRNA
agencies of the
SECURITY There are not
State,
+24H Public Safety Patrolling coordination 13 PRPD DSP enough police
municipalities, and
DOJ officers
as the last resource
DHS
hire private security
PM's
companies
Courts
PRNG
Use all the law
DHPR
enforcement
DRNA
Provide security in the fuel agencies of the
SECURITY There are not
distribution centers “Fuel Racks” State,
+24H Public Safety 13 PRPD DSP enough police
in Yabucoa, Peñuelas, municipalities, and
DOJ officers
Guaynabo, and Bayamon as the last resource
DHS
hire private security
PM's
companies
Courts
PRNG
Use all the law
DHPR
enforcement
DRNA
agencies of the
Provide security to the shelters, SECURITY There are not
State,
+24H Public Safety gas stations, ice plants, cell 13 PRPD DSP enough police
municipalities, and
towers and critical infrastructure DOJ officers
as the last resource
DHS
hire private security
PM's
companies
Courts
DSPR will instruct
the staffs to visit
Set the Protocol to make the
areas where have
Food and Water water safe to drink and notify the
DAPR There is no been outbreaks
+24H Safety - Vector public. Include water quality in 8 DSPR
PREMB communication earlier by lack of
Control wells that are not in the system of
drinking water to
PRASA.
guide the public to
boil the water.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Agriculture
Food and Water Monitor natural resources,
BEOC
+24H Safety - Vector agriculture products, and vector- 8 DSPR
Agriculture
Control borne diseases
Sector
DSPR
DMORT
Hospitals Set "runners" to
Request to all hospitals a census BEOC and from PREMB
Disposal of DSPR There is no
+24H of deaths in their hospitals every 8 Health Zones. Use the
Corpses NCFPR communication
12 hours BEOC local funeral homes
Hospitals that are operating
Sub-
Sector
Request the Forensic Science Set "runners" to
Disposal of DMORT There is no
+24H Institute a census of corpses that 8 DSPR and from PREMB
Corpses NCFPR communication
are received every 12 hours Zones.
DSPR
Request the Funeral Homes BEOC
Set "runners" to
Disposal of Directors to send a census of Health There is no
+24H 8 NCFPR and from areas of
Corpses corpses that are received every BEOC communication
PREMB
12 hours Funeral
Sub-sector

Set "runners" to
and from areas of
PREMB. Consider
Request to all Funeral Homes, alternate
Disposal of Hospitals, OMME’s and Agencies PREMB There is no communications
+24H 5, 8 All
Corpses to report any corpses reported, DSPR communication systems as KP-4,
managed or located HF Radios and
100watts radios

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
DSPR
BEOC
If it turns out
Health
that there's
Estimate spaces needed for BEOC
Disposal of no room to store Activate
+24H storage of corpses in hospitals, 8 NCFPR Funeral
Corpses corpses in the DMORT operations
funeral homes, and NCFPR Homes
morgue NCFPR
Sub
or Hospitals
Sector
DMORT
PRNG
Use all the
DHPR
agencies of law
DRNA
enforcement of the
Security Security There are not
Establish perimeter security at State,
+24H Perimeter or 13 PRPD DSP enough police
incidents’ scenes municipalities, and
Area of Impact DOJ officers
finally, to hire
DHS
private security
PM's
companies
Courts
PRNG
Use all the
DHPR
agencies of law
DRNA
enforcement of the
Security Security There are not
Report security issues and State,
+24H Perimeter or 13 PRPD DSP enough police
hazards in the scene municipalities, and
Area of Impact DOJ officers
finally, to hire
DHS
private security
PM's
companies
Courts

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
PRNG
DHPR
DRNA
Security
Security There are no Use Emergency
5, PREMB DSP
+24H Perimeter or Implement credential’s protocols credential’s Essential
13 PRPD DOJ
Area of Impact protocols Personnel criteria
DHS
PM's
Courts
BEOC
PRNG
DHPR
DRNA
Security Security There are no Use Emergency
Limit access to citizens around
+24H Perimeter or 13 PRPD DSP credential’s Essential
incidents’ scenes
Area of Impact DOJ protocols Personnel criteria
DHS
PM's
Courts
DTOP There is no way
Security Print maps of
Establish alternate access routes PRNG to transmit the
+24H Perimeter or 13 PRPD DTOP and JP to
to the scenes ACT images of
Area of Impact establish routes
PREMB alternate routes
PRNG
DHPR
DRNA Use the Police
The PRPD does
Security SECURITY Headquarters as
Establish Staging area (expected not have
+24H Perimeter or 13 PRPD DSP staging areas of
resources and storage) designated
Area of Impact DOJ resources and
staging areas
DHS storage
PM's
Courts

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Coordinate with
PRASA other units near the
Coordinate the availability of There is no
+24H Firefighting 4 NCBPR PREMB area, OMME and
water for firefighting water
9-1-1 PRASA tanker
trucks.
Coordinate with
PRASA other units near the
There is no
+24H Firefighting Carry out the firefighting missions. 4 NCBPR PREMB area, OMME and
water
9-1-1 PRASA tanker
trucks.
ACT
Municipalities
Inform condition of important Private
Route access Contractors
+24H roads blocked, and bridges 1, 3 DTOP
opening PRPD
collapsed
PRNG
PREMB
ACT
Municipalities
PRPD There is no
Deploy state or private crews to Activate contracts
Route access PRNG equipment in the
+24H open road access to main Fuel 3 DTOP with private
opening PREMB municipalities or
Distribution Racks contractors
BEOC DTOP
Fuel
Sector
Evaluate healthcare facilities to PREMB
Set "runners" to
identify which are working with BEOC There is no
+24H Medical services 8 DSPR and from PREMB
generators. Including dialysis Health communication
Zones.
facilities. Sector
PREMB
Check beds census and medical Set "runners" to
BEOC There is no
+24H Medical services services that have been affected, 8 DSPR and from PREMB
Health communication
X-ray, dialysis, etc. Zones.
Sector

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Coordinated water supply to the PREMB Set "runners" to
operating dialysis facilities without PRASA and from PREMB
There is no
+24H Medical services service. NOTE: Calculate 576 8 DSPR BEOC Zones.
communication
liters of water per patient per Health
treatment. Sector
Check the status of the critical Set "runners" to
There is no
+24H Medical services infrastructure of the Department 8 DSPR PREMB and from PREMB
communication
of Health Zones.
Phase 2 B
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
ASG issues an
emergency contract
with all major
Emergency brands of fuel sold
Essential in PR. ASG sends
Responders and Coordinate fuel supply and Personnel do a message to all
+72H Coordinators transportation for Emergency 5 PREMB ASG not have fuel to staff who are
Safety Essential Personnel. get to their work classified
areas or their as Emergency
homes Essential
Personnel
EEPs will have
priority to buy fuel.
Responders and Update situational awareness and Labor
+72 H Coordinators monitor available resources and 8 DSPR Dept
Safety responder’s safety needs PROSHA

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Coordinate with
other agencies to
Coordinate commodities, food, The agency provide
Responders and
and water to the emergency does not have humanitarian aid
+72 H Coordinators ALL ALL ALL
responders and employees inventory to help for the employees
Safety
affected by the emergency. their employees affected by the
emergency as a
high priority
PRNG
DHPR Use all the
DRNA agencies of law
SECURIT enforcement of the
There are not
Provide escort to medicines, Y State,
+72 H Public Safety 13 PRPD enough police
gasoline, water carriers DSP municipalities, and
officers
DOJ finally, to hire
DHS private security
PM's companies
Courts
PRNG
DHPR Use all the
DRNA agencies of law
Coordinate protection with private SECURIT enforcement of the
There are not
companies to commercial, critical Y State,
+72 H Public Safety 13 PRPD enough police
infrastructures and public DSP municipalities, and
officers
facilities. DOJ finally, to hire
DHS private security
PM's companies
Courts

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
OMME
Food and Water Coordinate water distribution to PREMB
+72 H Safety - Vector isolated communities, hospitals, 5 PRASA DSPR
Control care centers, etc. DAPR
DRNA
OMME
Use all available public media to
Municipaliti Use the radio
Food and Water notify the population on how to There is no
es stations, television
+72 H Safety - Vector prevent diseases such as zika, 8 DSPR traditional
PREMB and social media
Control chikungunya, media coverage
DSP that work
dengue, leptospirosis, etc.
DAPR
Set "runners" to
DSPR
and from areas of
JCA
PREMB. Consider
DMORT
Disposal of Request a report of the death toll DSPR alternate
+72 H 8 BEOC
Corpses directly related to the incident NCFPR communications
Health
systems as KP-4,
Funeral
HF Radios and
Sub-sector
100watts radios
DSPR
DMORT
Staff OMME,
Request the funeral homes to PREMB OR DSPR
Disposal of DSPR BEOC There is no
+72 H report every 24 hours post-event 8 performs in-person
Corpses NCFPR Health communication
funeral services visits to funeral
Funeral
homes
Sub-sector
PREMB

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
DSPR
DMORT
Run out of
Coordinate management of mass BEOC
Disposal of DSPR morgue space Maintain DMORT
+72 H casualties (Mass Fatality) corpses 8 Health
Corpses NCFPR at the NCFPR operations
identification Funeral
or Hospitals
Sub-sector
JRCC
DSPR
NCFPR There's no Maintain operations
DMORT room to store of the DMORT.
Disposal of Identify alternate locations for DSPR
+72 H 8 BEOC corpses in the Purchase
Corpses storage of corpses NCFPR
Health NCFPR OR refrigerated
Funeral Hospitals containers.
Sub-sector
PRNG
Use all the
DHPR
agencies of law
DRNA
enforcement of the
Security SECURITY There are not
Evaluate the need for security State,
+72 H Perimeter or 13 PRPD DSP enough police
and protection services municipalities, and
Area of Impact DOJ officers
finally, to hire
DHS
private security
PM's
companies
Courts
Coordinate with
PRASA other units near the
There is no
+72 H Firefighting Firefighting missions 4 NCBPR PREMB area, OMME and
water
9-1-1 with PRASA for
water tankers
ACT
Municipalities
Geo-locate in GIS systems and Private
Route access Contractors
+72 H maps the obstructions in 3 DTOP
opening PRPD
highways and roads
PRNG
PREMB

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Municipalities
There is no
Private Make efforts to
Route access Establish alternate routes of Contractors
team in the
+72 H 3 DTOP enable private
opening access to isolated communities PRNG municipality or
crews.
PREMB DTOP
Phase 2 C
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Activate CERT
Responders and There are no groups and rescue
Coordinate with volunteer staff 5,
30 Days Coordinators PREMB ALL volunteers volunteer groups,
support tasks 19
Safety organized previously
organized
Responders and Coordinate alternate human
30 Days Coordinators resources to ensure continuity of ALL ALL ALL
Safety the response
JITT is offered to
the auxiliary police
officers and other
PRNG voluntary groups to
DHPR assist the police
DRNA There is not officers who are in
Coordinate traffic management SECURITY enough the traffic lights.
13,
30 Days Public Safety with the auxiliary police and PRPD DSP government Coordinate shift
19
volunteers. DOJ staff to give changes every 4
DHS transit hours. Establish a
PM's supervision system
Courts span of control and
ratio of 4 volunteers
per 1 state police
agent (Supervisor)

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Coordinate with Dept. of Justice
availability of meeting rooms, DOJ
30 Days Public Safety 13 NPPR
judges and prosecutors for NIE
processing offenders
DAPR
USDA
Food and Water
Establish animals and pests’ DRNA
30 Days Safety - Vector 8 DSPR
controls. BEOC
Control
Health
Sector
DSPR
DMORT
BEOC
Disposal of Identify procedures for corpses DSPR Health
30 Days 8
Corpses disposition. NCFPR Sector
Funeral
home Sub
sector
PRNG
DHPR
DRNA
Security 5, SECURITY
Demobilization of the units and
30 Days Perimeter or 7, PRPD DSP
reallocation
Area of Impact 13 DOJ
DHS
PM's
Courts

Coordinate with
PRASA other units near the
There is no
30 Days Firefighting Firefighting mission 4 NCBPR PREMB area, OMME and
water
9-1-1 with PRASA for
water tankers

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
ACT
Municipalities The
Activate contracts
Route access Contractor municipality
30 Days Remove debris from roads 3 DTOP with contractors for
opening PRNG does not have
debris removal
PREMB the resources
NCBPR

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Objective VI - Damage Assessment

Goal: Coordinate organized efforts for the response, management and recovery after a
disaster. Establish a safe environment; comply with the safety protection needs while
supporting the victims. To ensure the safety, life, and property, to mitigate any risk of damage
after the catastrophic event.
Organizational Elements: PREMB is composed of ten (10) zones. State and Regional EOCs
operate under five (5) Branches (Mass Care, Infrastructure, Emergency Services, Private
Sector and Government Affairs). PREMB will operate under the (19) Emergency Support
Function (ESF) construct with support from thirty (30) lead agencies of the Government of
Puerto Rico, FEMA and other supporting federal agencies and the Private Sector under the
BEOC.
Federal Agencies State / Government Municipalities, Critical
▪ FEMA ▪ DPS Infrastructure (CIKR),
Private Sector and Non-
▪ USACE ▪ GOV
governmental
▪ DHS ▪ PREMB Organizations
▪ USCG ▪ DTOP ▪ BEOC All Sectors Leaders
▪ EPA ▪ DVPR MIDA
▪ DSPR ▪
▪ PREPA ▪
▪ PRASA ▪ Hospitals Association
▪ PRPD ▪
▪ NCBPR ▪ Carriers Association
▪ AEP ▪ BEOC
▪ DSP
Operational Concept: This Plan addresses the proactive and coordinated response between
the Federal Government, state, municipal, with the participation of the private sector and non-
governmental organizations. The operational concept of phase 2 is; response.
▪ Task Critical Activity: Damage Assessment
o Develop damage assessments by Branches
o Coordination with the EOC
o Identify resources needed

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Objective VI - Damage Assessment

Assumptions and Planning Data: For this plan, the following considerations or assumptions
were stated as a starting point in the planning process of this objective through the different
stages of the emergency.
▪ Communication network collapse
▪ Electrical system collapse
▪ Ports and Airports Closed
▪ Roads blocked by landslides and debris
▪ Hospital facilities cannot accept more patients
▪ Remote areas completely isolated
▪ Bridges collapsed
Request for Information: Describes the information required to validate the assumptions
and measure progress for the implementation of the operational strategies. This information
relates to the capabilities and resources of the agency, as well as the knowledge of risks and
technical capacity in the face of a possible hazard. The quality of the information makes a
difference in the timely intervention, reduces the response time and streamlines the decision-
making process.
▪ Buildings inventory
▪ Inventory of Roads and Bridges
▪ Status of Ports and Airports
▪ Hospitals situations
Key decisions and Considerations
Decision Responsible Considerations

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Objective VI - Damage Assessment

Critical Functions
Function Responsible Measurement of Effectiveness
The magnitude of the damage PREMB What are the estimated costs?
Timeframe PREMB How long will take to complete the
assessment?
Evaluation Resources PREMB Are the resources available?
Repair structures PREMB Is it feasible to repair?
Resources necessary to perform the critical functions
Resources Description ESF / Leader FEMA/Coord # Pre-
Team ination Determinate
Mission
Call on duty damage
assessment personnel 5/PREMB/
Trained Staff Provide the staff a JITT Zones and
for the evaluation of OMME
damage
Assign vehicles,
Vehicles for personnel, documents, 5/PREMB/
transport and and supply to the Zones and
debris removal PDA. Preliminary OMME
Damage Assessment
Assign communications 5/PREMB/
Communication equipment to the
Equipment PDA. Preliminary Zones and
Damage Assessment OMME

Supply of food Assign supply to the 5/PREMB/


and water for PDA. Preliminary Zones and
responders Damage Assessment OMME
ICS forms to Assign documents to the 5/PREMB/
document the PDA. Preliminary Zones and
damage Damage Assessment OMME

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Tasks and Responsibilities: Includes responsibilities for implementing the strategy and for collaboration with other government
agencies. May require measurement metrics for the synchronization of the task and share information
Objective VI - Damage Assessment

Phase 2 - Beginning of incident


TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Develop
PREMB Zone will
damage State and Municipalities will Municipalities Lack of
+24H 5 PREMB -provide
assessments by begin the damage evaluation PREMB technical staff
technical support
Branches
Develop
Use volunteers
damage Lack of
+24H Perform Families Census 8, 19 DFPR DEPR and other state
assessments by personnel
agencies staff
Branches
Use volunteer
Develop
staff, coordinate
damage Assess damage of regional Lack of
+24H ALL ALL ALL collaboration with
assessments by offices infrastructure. personnel
the College of
Branches
Engineers of PR.
Coordinate
Preliminary Damage
Develop support with the
Assessment, state highways ACT, Lack of
damage Corps of
+24H and major arteries with 3 DTOP Municipalities personnel and
assessments by Engineers of
priority to critical and USACE equipment
Branches USA and
infrastructure and fuel
municipalities.
Develop
PRASA, Provide alternate
damage Preliminary assessment of Extensive
+24H 3 PREPA, PREMB services if
assessments by damage to basic utilities damage
JRT possible
Branches

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
USCG
Develop USACE
Municipality
damage Damage assessment Communication Use fixed or
+24H 1 APPR of Ponce
assessments by to ports and docks Problems portable radios
BEOC
Branches Transportation
Sector
Develop
damage Damage assessment to BEOC Communication Use fixed or
+24H 1 APPR Transportation
assessments by airports Sector Problems portable radios
Branches
Develop
Damage assessment to the PREPA
damage
+24H Dams of PRASA, PREPA 3 PREMB PRASA
assessments by
and DRNA DRNA
Branches
Perform damage
Develop
assessments to hospitals,
damage PREMB
+24H Hospice, care centers, 330 5 DSPR
assessments by OMME
Medical centers and dialysis
Branches
centers
Start the transmission of data
Coordination from the municipalities to Municipalities
+24H 5 PREMB
with EOC the PREMB Zones and the FEMA
central EOC
Notify all hospitals, hospice,
care centers, 330 medical
Coordination
+24H centers & dialysis centers 8 DSPR PREMB
with EOC
significant damage and
request immediate support
Identify Use visual
Damage to the
+24H resources Monitoring rivers levels 11 PREMB PRASA inspection
computer
needed method

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Phase 2 B
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Coordinate with
Lack of the USACE,
Develop
personnel and College of
damage Evaluate roads, bridges, and
+72H 3 DTOP PREMB equipment, Engineers,
assessments by highways
obstruction of private
Branches
access contractors and
municipalities.
Coordinate with
Lack of the USACE and
Develop
personnel and private
damage Assess the damage to the
+72H 12 PREPA PREMB equipment, contractors,
assessments by electrical grid
obstruction of DTOP,
Branches
access municipalities for
removal.
Lack of
Develop Coordinate
DHS PSA personnel and
damage Assess the damage to critical services with
+72H 5 PREMB BEOC All equipment,
assessments by private infrastructure private
Sectors obstruction of
Branches contractors.
access
Coordinate
Develop support with
Evaluation of
damage Access to the DTOP,
+72 H Telecommunications critical 2 JRT PREMB
assessments by towers municipalities
infrastructure
Branches and private
contractors
EOC will be informed of Activate satellite
municipalities that have not systems, KP-4s,
yet been able to send their There is no and open access
Coordination reports of damage to then MUNICIPA communication. to municipal
+72 H 5 PREMB
with EOC send a representative of LITIES Clogged roads crews,
PREMB Zone that physically and highways. volunteers, and
reach the town to search for private
the information first-hand volunteers.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
The PREMB EOC will Damage Ask for support
Coordination prioritize support to assessment of to the
+72 H 5 PREMB
with EOC municipalities depending on the municipality corresponding
their impact and criticality is not available. PREMB Zone.
Bring to PREMB
Agencies should submit their written report and
Identify
preliminary damage There is no enable pre-
+72 H resources 5 PREMB
assessment PREMB and communication. service
needed
identify the resources needed agreements and
collaboration.
Activate and
coordinate efforts
Develop
with CRA,
damage Perform Family census at Lack of staff
+72 H 6 DFPR DEPR OVAD, chaplain,
assessments by shelters and access.
CERT groups
Branches
and faith-based
organizations.
Phase 2 C
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Coordinate JITT
Develop
Keep up-to-date damage with state
damage Lack of trained
30 Days reports and sort by impact ALL ALL ALL agencies and
assessments by personnel.
and criticality municipalities
Branches
staff.
Coordination Periodical reports are
30 Days 5 PREMB FEMA
with EOC expected
Coordination Supervise the requested PREMB
30 Days ALL ALL
with EOC resources. FEMA
Create a Credit Line account
for $10 million guaranteed
Identify PREMB
100% by FEMA in
30 Days resources 5 OGP Hacienda
conjunction with the Dept. of
needed ASG
Treasury and ASG to address
the emergency
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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Coordinate with
Develop CRA, OVAD,
Limitation of
damage chaplains and
30 Days Complete Census of Families 6 DFPR PREMB staff and staff
assessments by volunteer groups
with knowledge.
Branches and JITT to
available staff.

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Objective VII - Environmental Response

Goal: Determine the impact of damage to the population and the environment. Estimate costs
to mitigate damage and coordinate the response resources. Coordinate activities of removing
debris according to its classifications. Maintain the ecological balance and avoid the exposure
to hazardous waste that could be toxic to the population.
Organizational Elements: PREMB is composed of ten (10) zones. State and Regional EOCs
operate under five (5) Branches (Mass Care, Infrastructure, Emergency Services, Private
Sector and Government Affairs). PREMB will operate under the (19) Emergency Support
Function (ESF) construct with support from thirty (30) lead agencies of the Government of
Puerto Rico, FEMA and other supporting federal agencies and the Private Sector under the
BEOC.
Federal Agencies State / Government Municipalities, Critical
▪ FEMA ▪ GOV Infrastructure (CIKR),
Private Sector and Non-
▪ GSA ▪ PREMB
governmental
▪ USCG ▪ DTOP Organizations
▪ EPA ▪ DSPR ▪ BEOC Chemical Sector
▪ USNP ▪ PREPA ▪ BEOC Critical
▪ DOJ ▪ PRASA Manufacturing Sector
▪ DOD ▪ PRPD ▪ BEOC Infrastructure Sector
▪ DOI ▪ DRN ▪ Municipalities
▪ JCA
▪ DRD
Operational Concept: This Plan addresses the proactive and coordinated response between
the Federal Government, state, municipal, with the participation of the private sector and non-
governmental organizations. The operational concept of phase 2 is a response.
▪ Task Critical Activity: Environmental Response
o Operations of hazardous materials (HAZMAT)
o Debris removal
Assumptions and Planning Data: For this plan, the following considerations or assumptions
were stated as a starting point in the planning process of this objective through the different
stages of the emergency.
▪ Collapse of the electrical system
▪ Ports and Airports Closed
▪ Roads blocked by landslides and debris
▪ Remote areas completely isolated, fallen bridges out of communication
▪ Overflow of rivers in several municipalities
▪ Decomposed bodies, dead animals, sewage and septic tanks overflow, fuel and chemicals
spill.

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Objective VII - Environmental Response

Request for Information: Describes the information required to validate the assumptions
and measure progress for the implementation of the operational strategies. This information
relates to the capabilities and resources of the agency, as well as the knowledge of risks and
technical capacity against a possible hazard. The quality of the information makes a
difference in the timely intervention, reduces the response time and streamlines the decision-
making process.
▪ Inventory of open routes with slight debris
▪ Inventory of machines and equipment by municipalities
▪ Areas with landslides
▪ State of the major cause of rivers
▪ Verify that there is no spillage of fuels where it is stored.
▪ Calculate the amount of vegetative material
Key decisions and Considerations
Decision Responsible Considerations

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Objective VII - Environmental Response

Critical Functions
Function Responsible Measurement of Effectiveness
Vegetative material DRNA/JCA/Mu Was the collection of debris
nicipalities/Priv coordinated with municipalities and
ate Company private companies?
HAZMAT JCA Is storage area for hazardous
materials verified?
Waste Transportation Municipalities/P Is the place identified for the
rivate deposit of vegetative material?
Companies
Pharmaceuticals BEOC Did they submit status of their
Chemical hazardous materials reserves?
Sector

Resources necessary to perform the critical functions


Resources Description ESF / Leader FEMA/Coord #Pre-
Team ination Determinate
Mission
Staff trained in
the classification Trained staff to identify 1/DTOP/Mu
of vegetative and classify the material nicipalities
material.
Trained staff for
10/JCA/OM
the management Handling of hazardous
ME/private
of hazardous materials and check
contractors
materials
Specialized
vehicles for
debris removal Deploy vehicles for the 10/JCA/OM
(Grapple) and collection of hazardous ME/private
the handling of materials contractors
hazardous
materials.
Inventory of
chemicals from 10/JCA/OM
Check if there has been
the ME/private
any spill in the area.
pharmaceutical contractors
companies.

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Tasks and Responsibilities: Includes responsibilities for implementing the strategy and for collaboration with other government agencies.
May require measurement metrics for the synchronization of the task and share information
Objective VII - Environmental Response

Phase 2 - Beginning of incident


TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Hazardous
Materials Risk and exposure assessments DSPR
+24H 10 JCA
Operations and control identified threats. PREMB
(HAZMAT)
NCBPR
Private
Contractors
CAER
CSP
Respond to incidents related to
Hazardous PRNG Weather
Hazardous Materials (HAZMAT)
Materials (CST, conditions. Coordinate
+24H or CBRN Identify, Crisis, 10 JCA
Operations CERFP Difficult access alternate routes
consequences and
(HAZMAT) CST) Roads
decontamination management,
USCG
DRNA
BEOC
Chemical
Sector
Coordinate with
Hazardous Need private
Provide medical assistance to
Materials emergency companies of
+24H responders during high-risk 8 NCEM DSPR
Operations medical and EMS and
operations.
(HAZMAT) personnel. volunteer
groups.
Coordinate with
Lack of
the Farmers
Identify agricultural operations JCA, Municipalities resources,
Removal of Association,
+24H and provide debris removal 10 DAPR, and and private equipment
debris contractors, and
assistance. EPA contractors and/or
USDA for
personnel
support.

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Phase 2 B
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Establish
Hazardous Evaluate pharmaceutical hazardous
BEOC
Materials industries, chemical plants, etc. of Lack of training materials
+72 H 10 JCA Chemical
Operations potential risks, if hazardous to personnel continuing
Sector
(HAZMAT) materials were released. education
training
Municipalities
Private Coordinate JITT
Removal of Identify affected areas and the JCA Contractors Lack of trained for municipal
+72 H 10 BEOC
debris type of debris. EPA personnel. staff and
Infrastructu volunteers.
re Sector
Municipalities Coordinate with
Private Lack of the PR Land
Removal of Identify loading, staging and JCA Contractors available areas Authority and the
+72 H 10 BEOC
debris disposal sites EPA for debris municipalities for
Infrastructu collection temporarily
re Sector available areas.
Phase 2 C
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Hazardous
Monitor the potential health and PREMB
Materials
30 Days safety risks that could affect the 8 DSPR JCA
Operations
responders and the population 22nd CST
(HAZMAT)
Activate pre-
Hazardous Identify and assess areas agreements with
Lack of
Materials affected by a fuel spill. Coordinate private
30 Days 10 JCA, EPA specialized
Operations response to prevent damage to companies of
personnel.
(HAZMAT) people and the environment. management of
HAZMAT.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Municipaliti
es Coordinate with the
Private Lack of PR Land Authority
Operate loading, staging and
Removal of JCA Contractor available areas and the
30 Days disposal sites following FEMA’s 10
debris EPA s for debris municipalities for
guidelines
BEOC collection temporarily
Infrastructu available areas.
re Sector
Municipaliti
es Coordinate with
Private Lack of private contractors,
Removal of Segregate the debris areas by JCA Contractor personnel and craftsmen, and
30 Days 10
debris type of debris. EPA s specialized local locksmiths
BEOC equipment and offer JITT for
Infrastructu volunteer staff.
re Sector

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OBJECTIVE VIII - Search and Rescue Operations

Goal: Search and rescue (SAR) is the search using aircraft, surface ships, specialized rescue
teams looking for people who are in danger or in imminent danger after a catastrophic event.
Organizational Elements: PREMB is composed of ten (10) zones. State and Regional EOCs
operate under five (5) Branches (Mass Care, Infrastructure, Emergency Services, Private
Sector and Government Affairs). PREMB will operate under the (19) Emergency Support
Function (ESF) construct with support from thirty (30) lead agencies of the Government of
Puerto Rico, FEMA and other supporting federal agencies and the Private Sector under the
BEOC.
Federal Agencies State / Government Municipalities, Critical
▪ DHS (FEMA, USCG, CBP) ▪ GOV Infrastructure (CIKR),
Private Sector and Non-
▪ DoD/USNORTHCOM ▪ PREMB
governmental
▪ NGB ▪ NCBPR Organizations
▪ DOI (NPS, USF&W) ▪ PRNG ▪ CERT
▪ FAA ▪ NCEMPR ▪ NGOs
▪ HHS ▪ DSPR Red Cross
▪ USDA (USFS) ▪ DRNA ▪ BEOC
▪ Civil Air Patrol (CAP) ▪ PRPD
▪ JCA
▪ 911
▪ NCF

Operational Concept: This Plan addresses a coordinated and proactive response among the
State, Federal, and Municipal governments, with the cooperation of the private sector and
non-governmental organizations. The operational concept of phase 2 is response.
▪ Task Critical Activity: Search and Rescue Operations
o Search and Rescue – Enable fundamental SAR Mission Coordination
o SCP Management / TRIAGE
o Specialized dog unit SAR’s and their veterinary care
o Fatalities Management

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OBJECTIVE VIII - Search and Rescue Operations

Assumptions and Planning Data: For this plan, the following considerations or assumptions
were stated as a starting point in the planning process of this objective through the different
stages of the emergency.
▪ SAR Mission Coordination among all participating agencies and resources could benefit
from improvement
▪ Key Areas of Coordination that enable efficient and effective SAR Mission Coordination are
not fully developed
▪ Missing people
▪ Entire community was dragged down by landslide
▪ Bodies floating in rivers and lakes
▪ Inaccessible roads blocked by landslides and debris
▪ Remote areas completely isolated
Request for Notification: Describes the information required to validate the assumptions
and measure progress for the implementation of the operational strategies. This information
relates to the capabilities and resources of the agency, as well as the knowledge of risks and
technical capacity against a possible hazard. The quality of the information makes a
difference in the timely intervention, reduces the response time and streamlines the decision-
making process.
▪ Evacuation routes
▪ Functionality of CISAR Key Areas of Coordination
▪ Survivor Collection Points and Available Triage Areas
▪ Trained rescuers available
▪ Specialized rescue equipment available
▪ Resources inventory
▪ Hospital status and bed availability
▪ Nursing homes
Key decisions and Considerations
Key decisions Responsible Considerations
Stand-up PR JRCC PREMB Required. Enables fundamental
And FEMA SAR Mission Coordination of all
ESF9 primary participating SAR resource
and supporting
agencies

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OBJECTIVE VIII - Search and Rescue Operations

Stand-up the Air Branch State / PREMB Dependent on size of the incident
/ PR Police / and number of air resource
Federal Air involved
LNOs
PRNG

Enable SMC Key Areas of PREMB / PR SCPs, Geo-Referencing, Gridding,


Coordination JRCC Airfields and Helispots / LZs,
And FEMA ESF Special Instructions
9 Primary and
supporting
agencies
Enable Span of Control Operations PREMB / PR State / Fed Type 1 / 2 IMT.
JRCC Regional Mgmt. Efficiencies.
And FEMA ESF Direct Support of SAR and other
9 Primary and resources.
supporting
agencies

Critical Functions
Measurement of Effectiveness
Function Responsible
(metric)
Search and Rescue PREMB/PRUS 1. Centralized SMC (PR JRCC)
AR 2. All SAR responders integrated
And FEMA ESF and prepared
9 Primary and 3. Synchronized interoperability
supporting among ALL SAR resources
agencies
4. Rescue missions were
Volunteers coordinated with the
Municipalities and PREMB
Zones?
RESOURCES. Analyze SAR PREMB / 1.Timely arrival to facilitate full
capability gaps / Order additional FEMA / DCO / integration
Federal, State, EMAC and NGOs PRNG / DSC 2. Resource met requirements
SAR resources
Integrated federal SAR support PREMB/FEMA/ Integration in time to enable
resources DOD (DCO) / fundamental SAR Mission
PRNG-DSC Coordination

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OBJECTIVE VIII - Search and Rescue Operations


Critical Functions
Measurement of Effectiveness
Function Responsible
(metric)
Interoperable SAR Communications PREMB and 1. Interoperable Comms between
FEMA ESF #2 Air, Land, Waterborne SAR
assets
2. Coverage Island-wide / Sector
EOC Comms / PRNG Armories /
Task Forces / Units
3. Are interoperable
communications between
agencies established?
Air Management PREMB / PR 1. Unified management of aviation
Police / PRNG operations in the disaster area
– Supported by: 2. Resource accountability,
FEMA / DOD / synchronized coordination,
USCG / FAA / standardized operating
CBP / CAP / guidance, and interoperability
among all air assets and
resources
Survivor Collection Point Mgmt. PREMB and 1. Efficient drop off, triage,
FEMA (ESF #6 treatment, and onward
and 8) movement of survivors

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Objective VIII - Search and Rescue Operations

Resources necessary to perform the critical functions


Resources Description ESF / Leader FEMA/Coord # Pre-
Team ination Determined
Mission
Determine / Order /
Specialized and
Allocate resources to
trained rescuers
areas where they are
and SAR
needed. Agency SAR 4, 5, 6, 8, 9 FCO / DCO
planners
Planners for PR JRCC
including
staffing / Air LNOs for Air
volunteer groups.
Branch
Interoperable.
FEMA ESF
Communication Have available alternate 2, 8, 9 #2 / FCO /
System communication DCO
systems.
Determine / Order /
Resources. Establish
coordination with private FCO / DCO
Equipment and
or foreign rescuers and 5 8, 9,
specialized DOS
communication with 18//PREMB
rescue vehicles (USAID)
medical emergencies
and hospitals for space
availability.
Communication with
medical emergencies
9
Ambulances and transportation services FCO / DCO
8/DSPR/PRE
hospitals and hospitals for the HHS
MB
availability of space or
beds. SCP manning

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Tasks and Responsibilities: Includes responsibilities for implementing the strategy and for collaboration with other government agencies. May
require measurement metrics for the synchronization of the task and share Notification
Objective VIII - Search and Rescue Operations

Phase 2 - Beginning of incident


TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Request Type 1 / 2
FEMA /
IMT for incident
Federal ESF Numerous out
mgmt. within
#9 Primary of area and
specific given
and Support unfamilar SAR
PR JRCC conduct all-domain (Air, (isolated)
Agencies resources.
Land, Waterborne) SAR Mission geographical area.
DRNA Areas of difficult
Search and Coordination for the incident. 9,4, PREMB Use of drones with
+24H PRPD access.
Rescue (SAR) Coordinate search and rescue 16 PRUSAR cameras to search
NCBPR Lack of
missions through the and rescue.
NPPR communication
municipalities and areas. Coordinate with
OMME and access to
police and National
Voluntary the impacted
Guard for the use
Groups areas.
of aerial craft.
PRNG
Activate KP-4.
State Health
6, State EMS
Search and 7, PRNG Utilize Municipal
Activate and operate the required Areas of difficult
+24H Rescue (SAR) 8, PREMB ESF #1 Airports
SCPs access
SCP 9, ESF #2 Schools
16 ESF #3
ESF #6
Search and Provide daily hospital status to
+24 H 8 DSPR HHS Timelines None
Rescue (SAR) PR JRCC

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Use of drones with
FEMA /
cameras to search
Federal ESF
and rescue
#9 Primary
Areas of difficult operations.
and Support
access Request
Agencies
Lack of medical specialized
Identify challenges and DRNA
Search and support/protecti personnel and
+24H limitations by impacted area 9 PREMB PRPD
Rescue (SAR) on for rescuers, equipment from
and specific needs NCBPR
personnel, municipalities, SAR
NPPR
equipment, and Teams, Activate
OMME
vehicles EMACs, IMAT,
Voluntary
voluntary groups,
Groups
police,
PRNG
firefighters, etc.
Request
FEMA /
specialized
Federal ESF
personnel PREMB
#9 Primary
(PRUSAR),
and Support
NCBPR (USAR
Continually assess / identify Agencies Lack of search
TEAM & Special
Search and and request additional DRNA and rescue
+24H 9 PREMB Ops), PRNG
Rescue (SAR) resources PRPD personnel and
(CERFP), DOD
NCBPR equipment
(Army reserve
NPPR
USAR Team),
OMME
FEMA (US&R TF),
Voluntary
EMAC, Cert and
Groups
NGOS
PRNG
Family Request the use of
DFPRPRPD
Establish family reunification reunification municipal facilities.
Search and Red Cross
+24H points in affected areas and 6 PREMB points were not Also, use DVPR
Rescue (SAR) FEMA
municipalities previously shelters as family
established reunification points.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
FEMA /
Federal ESF
Request
#9 Primary
specialized
and Support
personnel and
Agencies
Not enough equipment from
Specialized Vehicles and DRNA
Search and PREMB vehicles and municipalities, SAR
+24H equipment distribution for 9 PRPD
Rescue (SAR) PRUSAR equipment for Teams, Activate
rescue workers NCBPR
rescuers. EMACs, IMAT,
NPPR
voluntary groups,
OMME
police,
Voluntary
firefighters, etc.
Groups
PRNG
NCEMPR
PREMB
FEMA
HHS
There are no Assign paramedic
BEOC
ambulances for ambulances BLS to
Coordinate with state EMS or Health
the transport of maintain the clinical
private ambulance companies Sector
ALS patients staff in hospitals.
TRIAGE AND on the transfer of patients from BEOC
+24H 8 DSPR Limited space Coordinate with
Medical Surge hospital to hospital or for Hospital sub
in the private, FEMA and the
emergency services including sector
public hospitals National Guard the
air ambulance. Public and
and health use of hospital
private
centers. ships and units.
hospitals
Moving
Companies

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
FEMA ESF Use the dogs
9, 11 available in PR in
Dept of Ag critical missions
(PR) and coordinate
Trained dogs in Coordinate the activities where There are very
Voluntary bringing dogs from
+24H SAR and there is a need for this type of 9 PREMB few SAR dogs
Groups the USA to assist.
veterinary care critical response in PR.
Veterinary Coordinate support
BEOC of the College of
Health Veterinarians of PR
Sector for the care.
Use published
methods for
identification of
PREMB An excessive
bodies in mass
HHS amount of
fatality incidents.
Coordinate activities of bodies DSPR corpses
Fatality Coordinate with
+24H identification and transfer to the 8 DMORT Moreover, lack
Management NCFPR FEMA activation of
forensic sciences institute PRNG of space to
DMORT and
DOD store them.
refrigerated
DMORT
containers. Mass
BEOC
casualty plan.
Kenya International
Phase 2 B
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
PRPD Lack of
Coordinate with the federal
FEMA equipment and
Search and government additional PREMB
+72 H 9 DCO materials
Rescue (SAR) equipment and materials for FCO
Voluntary
search and rescue
Groups

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Limited Use the dogs
availability of available in PR for
this resource on specific critical
Provide support for food, water Dept of Ag
Trained dogs in the island. missions.
and rest 6.7. BEOC
+72 H SAR and PREMB Coordinate support
Coordinate Veterinary Care to 11 Agriculture
veterinary care of the College of
dogs Sector
Veterinary
Medicine of PR for
the care.
Many trauma
DSPR victims and high Coordinate with
Continue to coordinate activities
DMORT volume of the FEMA the DMORT
Management of of bodies identification and
+72 H 8 NCFR HHS death toll. unit activation.
Fatalities transfer to forensic sciences
DOD Lack of space Refer to mass
institute
DMORT to store casualty plan
corpses.

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Objective IX - Restore Critical Infrastructure

Goal: To stabilize, restore and rebuild infrastructure; in particular, the critical infrastructure
and restore public services. Minimize threats to security to restore, revitalize efficiently and
permanently.
Organizational Elements: PREMB is composed of ten (10) zones. State and Regional EOCs
operate under five (5) Branches (Mass Care, Infrastructure, Emergency Services, Private
Sector and Government Affairs). PREMB will operate under the (19) Emergency Support
Function (ESF) construct with support from thirty (30) lead agencies of the Government of
Puerto Rico, FEMA and other supporting federal agencies and the Private Sector under the
BEOC.
Federal Agencies State / Government Municipalities, Critical
▪ FEMA ▪ GOV Infrastructure (CIKR),
Private Sector and Non-
▪ GSA ▪ PREMB
governmental
▪ USCG ▪ DTOP Organizations
▪ EPA ▪ DVPR ▪ BEOC Food Sector
▪ DOD ▪ DSPR ▪ MIDA
▪ DOJ ▪ PREPA ▪ BEOC Energy sector
▪ DOI ▪ PRASA ▪ BEOC Health sector
▪ USACE ▪ PRPD ▪ BEOC Infrastructure Sector
▪ DOE ▪ NCBPR ▪ BEOC Communications
▪ NCEMPR ▪ AFC
▪ DSP ▪ BEOC Hospitals Sub
Sector
▪ BEOC Transportation
Operational Concept: This Plan addresses the proactive and coordinated response between
the Federal Government, state, municipal, with the participation of the private sector and non-
governmental organizations. The operational concept of phase 2 is; response.
o Task Critical Activity: Restore infrastructure.
o Communications
o Transportation
o Water
o Energy
o Critical Infrastructure
o Government Services
o School
o Business

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Objective IX - Restore Critical Infrastructure

Assumptions and Planning Data: For this plan, the following considerations were taken or
presumptions as a starting point in the planning process of this objective through the different
stages of the emergency.
▪ Cellular communications and data congestion.
▪ The collapse of the electrical system
▪ Responders can be victims of the event
▪ Airports and maritime ports closed
▪ Roads blocked by landslides and debris
▪ Hospital facilities can be severely affected
▪ Remote areas completely isolated, out of communication
▪ Essential supplies are scarce (gas, food, water)
Information requirements: Describes the information required to validate the assumptions
and measure progress for the implementation of the operational strategies. This Notification
relates to the capabilities and resources of the agency, as well as the technical capacity to
develop a risk assessment.
▪ Damage assessment from Critical Infrastructures (CI)
▪ Prioritize the support to CIs’ based on their criticality
▪ Local and international effect on business interruption
▪ Non-traditional platforms for Notification.

Key decisions and Considerations


Decision Responsible Considerations

Impact of business interruption of


Provide support to private Critical such CI. E.g., Medical devices,
PREMB
Infrastructures pacemakers manufacturing,
essential medicines.

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Objective IX - Restore Critical Infrastructure

Critical Functions
Function Responsible Measurement of Effectiveness
Government Services GOV/ASG/DHP Planning and operational analysis
R/FEMA between governmental, non-
governmental organizations and the
private sector?
Private Critical Infrastructure PREMB Medical devices, pacemakers,
essential medicines manufacturers
are operating?
PRASA, PREPA, Communications PRASA/PREPA Main utilities such as water, power
/JRT and communications are restored?
Transportation DTOP/ACT Main roads and highways are
open?
Schools DEPR How many schools are being used
as shelters? How many are ready
to continue to operate?

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Objective IX - Restore Critical Infrastructure

Resources necessary to perform the critical functions


Resources Description ESF / Leader FEMA/Coord # Pre-
Team ination Determined
Mission

11
Assign staff for Properly trained staff 12/PREPA/P
utility restoral RASA, 2/JRT

Allocate support
resources for
energy, water, Allocate resources to 11
and provide water and power 12/PREPA/P
communications to hospitals and CIs.’ RASA, 2/JRT

Open regular or mobile


Open
offices to continue
government GOV/Dhpr
offering government
offices
services.
Coordinate collective
transport routes, such as 1/DTOP/ATI/
Transportation
AMA, Urban Train and AMA
public carriers.
Open schools that are
not being used as
School shelters to resume the
5/DEPR
school year. Transfer
students to other schools
temporarily.

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Tasks and Responsibilities: Includes responsibilities for implementing the strategy and for collaboration with other government agencies.
May require measurement metrics for the synchronization of the task and share Notification
Objective IX - Restore Critical Infrastructure

Phase 2 - Beginning of incident


TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
PREMB
Activate use of alternate Municipalities
+24H Communications methods of 2 JRT BEOC
communication Communication
Sector
ALL
Recommend the use of Do not know JITT on how to
BEOC
+24H Communications satellite phones in all ALL JRT how to use the use satellite
Communication
agencies satellite phone phones
Sector
The PREMB
Activation of KP4
zones establish
authorized
satellite
communicators to Municipalities The KP4 are not
+24H Communications 5 PREMB communication
transmit preliminary FCC reported
and send people
damage reports in all the
to check on the
island.
KP4 operators.
Coordination of FCC
+24H Communications communications of KP4 5 PREMB FEMA
through PREMB The PRNG
Mobilize private
contractors to
Removal of debris that
There are no open the roads
obstructs the access to
+24H Communications 3 DTOP Municipalities resources to and accesses of
the cellular towers and
open the road the
radio repeaters
communication
sites

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Coordination with PREMB
telecommunications PREPA
companies (AT&T, DTOP
+24H Communications Claro, Open Sprint, T- 5 JRT Municipalities
Mobile, etc.) to activate BEOC
their network repair Communication
teams Sector
PREMB
Coordination with
PREPA
telecommunications Don't have the Start to make
DTOP
companies (AT&T, of equipment arrangements to
+24H Communications JRT Municipalities
course, Open Sprint, T- available on the bring by boat
BEOC
Mobile, etc.) to activate island mobile units
Communication
mobile cell sites
Sector
Mobilize private
Road cleaning, primary PREMB There are no
+24H Public Works 3 DTOP contractor’s
bridge rehabilitation PRPD resources
crews
Coordinate cleaning of Mobilize private
PREMB There are no
+24H Public Works roads and highways to 3 DTOP contractor’s
PRPD resources
allow vehicular flow. crews
Implement alternate
route plans for collective
+24H Transportation transportation (AMA) and 3 DTOP ATI
energization of the urban
train tracks.
PREMB
DAPR
Evaluation of damages
DSPR
to reservoirs, dams,
JCA
+24H Water treatment plants, 5 PRASA
FEMA
pumping plants and
BEOC
PRASA infrastructure.
Infrastructure
Sector

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Contract private
commercial
Damage assessment to PREMB PREPA helicopter
+24H Energy the power generation 12 PREPA BEOC Energy helicopters are services. E.g.,
and distribution system Sector not in service Eco Lift or
Caribbean Heli-
Jet
Contract private
commercial
Perform reconnaissance PREPA helicopter
+24H Energy flights as soon as 12 PREPA PREMB helicopters are services. E.g.,
weather allows not in service Eco Lift or
Caribbean Heli-
Jet
Identify a supervisory
Use top
staff to form teams to
management
carry out an assessment
staff. Use
of the damage caused Government
Government volunteer
+24H by the incident and make ALL ALL ALL staff do not
Services groups, offer a
a list of necessary report to work
JITT and use
resources to reestablish
them to do the
services as soon as
work
possible
Start damage
Government
+24H assessment to ALL ALL
Services
government facilities
Monitoring of individuals
Staff from the
with electronic There is no
PRPD region units of
Government supervision who were in communication
+24H 13 DC Special Arrest correction will
Services shelters or at relatives' Lack of staff or
units visit shelters and
homes to continue with utilities
family houses
supervision

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Coordinate services for
Asp Use other state
security and protection of
OGP or federal law
the facilities using,
Government SECURITY There are no enforcement
+24H security services 13 PRPD
Services FEMA police enough officers or
companies, internal
PREMB contract private
security, state police or
DEPR security services
state troopers
DEPR
The directors of the Firefighters cut
PREMB
schools must be the school gates
PREPA Directors do not
+24H Schools available to open 6 DEPR locks and allow
PRASA report to work
schools as additional DVPR staff open
PRPD
shelters the shelter
PMs'
Use other state
Ensure that security is or federal law
PRPD There are no
maintained in the enforcement
+24H Schools 6 DEPR PREMB policemen
shelters by PRPD and officers or
PMs' available
PM contract private
security services
Shelter managers must
be performing their tasks
There are no
and evaluating shelter Assign "runners"
communication
conditions and DEPR to physically
+24H Schools 6 DVPR systems
transmitting reports PREMB hand the reports
to transmit report
every 12 hours of the to PREMB
s
status of their shelter to
DEPR and PREMB zone
DEPR
ASP
Coordinate with
PREMB Request
electricity generators and There are no
+24H Schools 5 PREMB PREPA assistance from
water cisterns for resources
PRASA FEMA
schools.
PRPD
PMs'

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Phase 2 B
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Activation of KP4
authorized
communicators to PREMB
+72 H Communications 2 JRT
transmit preliminary Municipalities
damage reports in all the
island.
Maintain coordination of
PREMB
+72 H Communications communications of KP4 2 JRT
Municipalities
through PREMB
Deploy and program
The Activate the
mobile and portable
JRT municipalities do Homeland
communication systems,
+72 H Communications 5 PREMB Municipalities not have Security Regions
including P25
FCC interoperable for interoperable
interoperable consoles
equipment communications
and tactical channels
Communication
PREMB Private
Coordinate private Contractors are
PRPD contractors think
contractors to respond considered
+72 H Communications 2 JRT BEOC that they cannot
and work on restoring Emergency
Communications work during the
the system Essential
Sector curfew
Personnel
DTOP
Coordinate road cleaning
Municipalities
and debris removal to
+72 H Communications 2 JRT BEOC
access primary
Communications
communication sites
Sector
Mobilizing
Coordination with the PREMB
private
telecommunications PREPA
There are no contractors to
companies (AT&T, DTOP
resources to establish
+72 H Communications Claro, Open Sprint, T- 2 JRT Municipalities
open gap to cleaning crews
Mobile, etc.) to activate BEOC
those places of highways and
their teams for repair of Communications
roads to the
the network Sector
SITES

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Coordination with DTOP
DTOP
and Municipalities to
Municipalities
open roads to towers for
+72 H Communications 2 JRT BEOC
cellular communications,
Communications
radio frequencies and
Sector
repeaters
Road cleaning of the fuel
PREMB
+72 H Public Works distribution racks across 3 DTOP
Municipalities
the island
Make
emergency
contracts
with private
Reestablish the maritime The boats were
ATM boats that can
+72 H Transportation transportation services of 1 DTOP damaged by the
USCG mobilize people.
Vieques and Culebra. incident
Mobilize people
with helicopters
or other aircraft if
necessary.
Implement alternate
route plans for collective
+72 H Transportation transportation (AMA) and 1 DTOP AMA, ATI
energization of urban
train tracks.
Coordination of electrical Coordinate
There are no
+72 H Water generators for pump 5 PRASA PREMB FEMA’s
resources
stations, substations assistance
Execution of plant to
supply drinkable water to Municipalities
+72 H Water communities out of 5 PRASA PRPD
service Activate the truck PREMB
filling stations

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Use alternate
Begin to mobilize
routes
resources to repair There is no
established by
+72 H Water systems that have been 5 PRASA PREMB access to
DTOP or ask for
affected by the impacted areas
help from the
emergency
municipality
Use the state or
private
Coordinate the lab tests
The Labs are not laboratories on
+72 H Water to check the water 5 PRASA PREMB
operational the island that
potability
can make the
tests
Conduct risk
communication about
PREMB
+72 H Water water potability and 8 DSPR
PRASA
forms of how to
consume it
Use PRPD
helicopters or
contract
Carry out commercial
GOV
+72 H Energy reconnaissance flights 12 PREPA There is no craft helicopter
PREMB
as soon as time permits companies, E.g.,
Eco-Lift or
Caribbean Heli-
Jet

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Establish priorities for the
restoration of electric
power services, starting
with the Medical Center,
public or private primary
hospitals, airport, port
GOV
+72 H Energy area, food distribution 12 PREPA
PREMB
centers, purification
plants and water bottling,
fuel distribution centers,
communications centers,
hotels, supermarkets,
shops and residences
PREMB
Check inventories and USACE There are no Perform emerge
+72 H Energy request parts for network 12 PREPA OGP parts in ncy purchase
repairs DHPR inventory orders
FEMA
PRIDCO
DHS Protective
Security Advisor
FEMA
SBA
Coordinate private critical AIPR (Pharmace
Critical infrastructure (IC) utical)
+72 H 5 PREMB
Infrastructure damage assessment BEOC Health,
efforts Chemicals,
Transportation,
Communications,
Energy,
Infrastructure
Sectors

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
PRIDCO
DHS Protective
Offer support to
Security Advisor
companies classified as
FEMA
critical infrastructure so
Critical SBA
+72 H that they can have 5 PREMB
Infrastructure BANKS
access to essential
AIPR (Pharmace
services to re-establish
utical)
their operations
BEOC Chemicals
Sector
Start evaluation of
Government
+72 H damages to structures ALL ALL ALL
Services
and, government facilities
Activate the
communication process
with the employees of the
Government
+72 H agency to know their ALL ALL ALL
Services
condition after the
emergency and identify
their basic needs
Document all the
damages caused by the
emergency and make
Government
+72 H estimated costs to ALL ALL ALL
Services
present them to the
insurance company of
the agency
Activate essential non-
emergency personnel to
report to their work
Government
+72 H centers to assist in the ALL ALL ALL
Services
cleaning and restoration
of public services of the
agencies

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Public Building Authority DVPR
and School Improvement AEP
Office will verify the PREMB
+72 H Schools school conditions, 6 DEPR AEE
assess damage to AAA
restart classes as soon NPPR
as possible PM’s
Request a
DVPR
To assess the conditions consultation with
PRASA Don't know how
of the water in the PRASA and
+72 H Schools 6 DEPR PREMB to evaluate the
shelter. Check the tank DSPR for
DSPR water
and the terms of this processes.
PRASA
Perform a JITT
PRASA provides
water trucks.
Ensure availability of
drinking water in gallon Set protocol to
DVPR
boil the water for
jugs and bottles in the DSPR There is no
+72 H Schools 6 DEPR 10 minutes
school cafeteria to ensure BEOC Food potable water
before it could
that you can cook and Sector
be used. Consult
supply the evacuees with DSPR for
additional
processes
Transfer food
supplies from
Maintain control of the DVPR other schools or
There is no
+72 H Schools food inventory inside the 6 DEPR PREMB Request
inventory
school cafeteria Municipalities supplies to the
Authority of the
School Food
Municipalities
Coordinate debris
+72 H Schools 6 DEPR PREMB
removal in schools.
DTOP

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Encourage businesses
+72 H Business to activate their Business 5 PREMB DHS-PSA
Continuity Plan
Coordinate through
partnerships the AIPR
availability of private DHS-PSA
+72 H Business resources which may be 5 PREMB BEOC Education
required by the Sector
government to respond
to the emergency.
Request from private
company coordinators the
list of companies that
have capacities for
+72 H Business 5 PREMB
distribution of fuel, food,
water and medicines to
be hired if necessary by
the state or FEMA
Give support and share
information with
companies so they can
+72 H Business have access to fuel 5 PREMB CSP
distributors in the case
that their suppliers do not
respond
Facilitate the process of
unloading goods at the
+72 H Business PRPA DHPR
docks to supply the
businesses.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Establish the following
priorities to move
containers at the
maritime port: food,
water, generators,
mechanical parts for
engines, oils and filters
for engines, electrical
parts and accessories,
electrical wiring,
DHPR
plumbing, electrical
APPR Carry out JITT
accessories,
BEOC with all
communications Lack of
Transportation employees and
equipment, emergency information to
Sector explain
+72 H Business and rescue equipment, 5 PREMB employees
BEOC procedures
poles of all kinds, working at the
Commercial under
hardware, construction ports
Sector emergency
materials, hardware
BEOC health circumstances
materials, fuel tanks,
Sector
traffic signaling systems,
Medical equipment,
laboratory reagents,
Medical devices,
Shipments of Mercaptan,
chlorine, all gases,
polymers, HTH,
formaldehyde and Safety
and firefighting
equipment.

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Phase 2 C
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Deploy and program
mobile systems and PREMB
portable communication PREPA
30 Days Communications 2 JRT
systems, including P25 DTOP
interoperable consoles Municipalities
and, tactical channels
Coordinate private PREMB DTOP will make
Contractors
contractors to respond to PREPA efforts to open
30 Days Communications 2 JRT cannot access
and work on restoring DTOP access to critical
the Sites
the system Municipalities locations
Coordination with PREMB
telecommunications PREPA
DTOP will make
companies (AT&T, Claro, DTOP Contractors
efforts to open
30 Days Communications Open Sprint, T-Mobile, 2 JRT Municipalities cannot access
access to critical
etc.) to activate their BEOC the Sites
locations
teams to repair the Communication
network Sector
Coordination with DTOP
and, Municipalities to open
roads to the towers for JRT
30 Days Communications 5 PREMB
cellular communications, CSP
radio frequencies and
repeaters
Give support to
communication
companies to have
JRT
30 Days Communications access to fuel for their 5 PREMB
PREMB
generators in places
where there are antennas
and, repeaters

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Establish a plan of work to AEMEAD
energize the localities AEE
30 Days Communications with repeaters and JRTC DTOP
antennas used by federal Municipalities
state and local agencies
PREMB
Coordinate collection of Use contractors
Municipalities There are no
30 Days Public Works Debris with 3 DTOP through FEMA
FEMA resources
municipalities and USACE
USACE
Coordinate repairs to PREMB
Use contractors
bridges and roads with Municipalities There are no
30 Days Public Works 3 DTOP through FEMA
private contractors and FEMA resources
and USACE
Corps of Engineers. USACE

30 Days Transportation Restore the Call and 1 DTOP AMA


Travel service
Consider
privatizing
services through
APP’s
Restore driver services Excess of clients
30 Days Transportation 1 DTOP CESCO Customers
and, licenses and staff
choose the
service provider
and pay for
these services
Power restoration FEMA
30 Days Energy 12 PREPA
prioritization process. USACE
Coordinate pickup of PREMB
30 Days Energy PREPA’s materials and 12 PREPA DHPR
supplies at the ports Ports

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Establish priorities for the
restoration of electric
power services, starting
with the Medical Center,
public or private primary
hospitals, airport, port
area, public and private
food distribution centers,
30 Days Energy food process facilities 12 PREPA PREMB
(milk and other
processes), plants for the
purification and bottling of
water, ice plants, fuel
distribution centers,
communications centers,
hotels, supermarkets,
shops and residences.
Request companies PRIDCO
classified as IC for an DHS Protective
estimate of Business Security Advisor
Impact Analysis and a BDE
Critical
30 Days summary of 5 PREMB FEMA
Infrastructure
consequences of SBA
Business Interruption at
the local, United States, BEOC Chemical
and international levels Sector
Relocate essential
functions of the agencies
Government at regional offices or
30 Days ALL ALL ALL
Services alternate locations in
order to offer temporary
services, if necessary

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Establish priorities for the
restoration of electric
power services, starting
with the Medical Center,
public or private primary
hospitals, airport, port
area, public and private
food distribution centers,
30 Days Energy food process facilities 12 PREPA PREMB
(milk and other
processes), plants for the
purification and bottling of
water, ice plants, fuel
distribution centers,
communications centers,
hotels, supermarkets,
shops and residences.
Establish mobile service
Government offices with alternate
30 Days ALL ALL ALL
Services schedules to serve the
public and inform it.
Coordination with the
suppliers of services and
products to deliver
Government
30 Days equipment and essential ALL ALL ALL
Services
materials to
respond and for the
recovery of the agency
Identification of funds to
make repair and
Government
30 Days mitigation projects at the ALL ALL ALL
Services
affected governmental
facilities

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Coordinate energization
of commercial areas to
30 Days Business begin economic activity ALL ALL ALL
and aiding employed
citizens.

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Objective X- Mass Care and Shelter

Goal: Coordinate organized efforts for the response, management and recovery after a
disaster. Provide food, health, and safety in the shelters, to people with special needs and the
population in general. Facilitate the supply of donations and keep safe the pets. Establish
coordination with volunteer groups and distribution centers. Coordinate families’ reunification.
Organizational Elements: PREMB is composed of ten (10) zones. State and Regional EOCs
operate under five (5) Branches (Mass Care, Infrastructure, Emergency Services, Private
Sector and Government Affairs). PREMB will operate under the (19) Emergency Support
Function (ESF) construct with support from thirty (30) lead agencies of the Government of
Puerto Rico, FEMA and other supporting federal agencies and the Private Sector under the
BEOC.
Federal Agencies State / Government Municipalities, Critical
▪ FEMA ▪ GOV Infrastructure (CIKR),
Private Sector and Non-
▪ GSA ▪ PREMB
governmental
▪ USCG ▪ DTOP Organizations
▪ EPA ▪ DVPR ▪ BEOC Food Sector
▪ DOD ▪ DSPR ▪ MIDA
▪ DOJ ▪ PREPA BEOC health Sector
▪ DOI ▪ PRASA BEOC Transportation
▪ PRPD Sector
▪ NCBPR
▪ NCEMPR
▪ DSP
Operational Concept: This Plan addresses the proactive and coordinated response between
the Federal, State, Municipal governments with the participation of the private sector and non-
governmental organizations. The operational concept of phase 2 is; response.
▪ Task Critical Activity: Mass Care and Shelter
o Preventive Evacuation and Shelters
o General Population
o Medical Population Evacuation (Ground/Air)
o Special Populations
Assumptions and Planning Data: For this plan, the following considerations or assumptions
were stated as a starting point in the planning process of this objective through the different
stages of the emergency.
▪ The overflow of cellular communications and data.
▪ The collapse of the electrical system
▪ Responders can be victims of the event
▪ Ports and airports closed
▪ Roads blocked by landslides and debris

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Objective X- Mass Care and Shelter

▪ Hospital facilities may be severely affected


▪ Remote areas completely isolated, out of communication
▪ Essential supplies are scarce (gas, food, water)
Request for Information: Describes the information required to validate the assumptions
and measure progress for the implementation of the operational strategies. This information
relates to the capabilities and resources of the agency, as well as the knowledge of risks and
technical capacity against a possible hazard. The quality of the information makes a
difference in the timely intervention, reduces the response time and streamlines the decision-
making process.
▪ Evacuation routes
▪ Trucks and Vehicles Drivers Inventory
▪ Availability of beds in hospitals
▪ Vulnerable Areas
▪ Population in nursing homes
▪ Inventory for the shelters
▪ Availability of employees in the Shelters
Key Decisions and Considerations
Decision Responsible Considerations

Critical Functions
Function Responsible Measurement of Effectiveness
General population evacuation PREMB/Munici Is the population in shelters?
(ground/air) palities/DVPR/
DSPR/DRNA
Medical population evacuation DSPR/ Was the evacuation started on
(ground/air) NCEMPR time, to be effective?
Transportation CSP/DTOP/ Are there enough ambulances?
NCEMPR
Medical staff in shelters DSPR Does each shelter have medical
personnel identified?

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Objective X- Mass Care and Shelter

Resources necessary to perform the critical functions


Resources Description ESF / Leader FEMA/Coordi # Pre-
Team nation Determined
Mission

Assign staff with


credentials to transport
Transportation 1 DTOP
to/from shelters, offer
JITT
5/PREMB,
Maintain the census of
7/ASG,
Communications evacuees updated using
6/DVPR,
PIO and JIC
DEPR,15/JRT
Monitoring and care of
Space and staff 11/DRNA
pets in shelters and
for pets handling DAPR
animal shelters
Personnel 5/PREMB,
Assign staff with
trained for 7/ASG,
credentials to manage
shelters 6/DVPR,
shelters, offer JITT
management DRNA
5/PREMB,
Health Assign health
7/ASG,
professionals for professionals with
6/DVPR,
visits to the credentials to visit the
DEPR,
shelters shelters. Offer JITT
13/PRPD
5/PREMB,
Routes to Maintain the information
7/ASG,
shelters updated through the
6/DVPR,
information PIOs and JIC.
DRNA
Staff to serve Assign staff with 5/PREMB,
shelters credentials to serve and 7/ASG,
cook at shelters. Offer 6/DVPR,
JITT DRNA
5/PREMB,
Equipment and Maintain inventory of
7/ASG,
supplies for food, necessities, first
6/DVPR,
shelters aid, etc.
DRNA

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Tasks and Responsibilities: Includes responsibilities for implementing the strategy and for collaboration with other government
agencies. May require measurement metrics for the synchronization of the task and share information
Objective X - Mass Care and Shelter

Phase 2 A- Beginning of incident


TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
Make
Coordinate victim’s arrangements
DVPR
transportation to the shelters OMME There are not with taxi
AMA
+24H Transportation using municipal school 5 Municipaliti enough companies,
NCEMPR
transport, public buses, es vehicles school buses,
PREMB
ambulances, PREMB vehicles, and private
etc. shuttle
NCEMPR
PREMB Hospitals do
FEMA not have the
Place A DMAT
HHS conditions to
Request to hospitals to team in the
BEOC operate
evaluate the physical condition areas of the
Health Hospitals with a
TRIAGE AND of their hospital to determine if hospital to ease
+24H 8 DSPR Sector lack of
Medical Surge it can sustain its operations their
Public and electricity
normally, or if it has been emergencyroom
private generators and
affected by the event. s. Coordinate
hospitals severe damage
with FEMA
Moving to their
Companies infrastructure.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
NCEMPR
PREMB
FEMA
HHS
Place DMAT
BEOC
Hospitals do teams in the
Request hospitals to assess Health
not have the areas of the
TRIAGE AND the need to expand the Sector
+24H 8 DSPR conditions for hospitals to
Medical Surge capacity of their hospital to
operating ease their
receive patients if needed Public and
emergency
private
rooms
hospitals
Moving
Companies
BEOC
NCEMPR
PREMB
FEMA
Ambulance
HHS Coordinate
services public
BEOC recruitment of
and private
Each hospital should establish Health ambulances and
TRIAGE AND saturated.
+24H screening area for the triage of 8 DSPR Sector staff of
Medical Surge Conditions do
patients in each hospital. Public and companies of
not allow the air
private USA through
ambulance
hospitals FEMA
flight.
Moving
Companies
BEOC

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
Use centers
330, CDT's or
NCEMPR even DMAT's to
PREMB decongest
FEMA emergency
Hospitals are
HHS rooms in
overstretched.
Consider installing portable BEOC situations that
Conditions of
hospitals if necessary, on the Health the patient's
TRIAGE AND trauma and
+24H outside of the hospital to 8 DSPR Sector condition allows.
Medical Surge mass lesions in
handle the overload of patients Public and Coordinate with
the population
who require medical assistance private FEMA and the
saturate the
hospitals National Guard
hospitals.
Moving the use of
Companies Hospital ships
BEOC and portable
hospital units of
the GNPR.
Make
Municipaliti
arrangements
es
Coordinate transportation There are not with taxi
6, AMA
+24H Transportation services to volunteers that are DVPR enough companies,
19 NCEMPR
going to work at shelters vehicles school buses,
PREMB
and private
PRNG
shuttle
Municipaliti
The evacuee DFPR and
Coordinate process of es
has no Municipality or
+24H Transportation relocation of evacuees with 6 DVPR AMA
transport coordinates
family members NCEMPR
available transportation
PREMB
Red Cross
Use Mass Media to announce PREMB OVAD
Management of
+24H American Red Cross and 5 DFPR Chaplains
Volunteers
Salvation Army help lines PRPD Salvation
Army

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
Activation of the Red Cross,
Red Cross
the Salvation Army, Voluntary
PREMB OVAD
Management of Organizations Active in 5,
+24H DFPR Chaplains
Volunteers Disaster (OVAD), Chaplains 19
PRPD Salvation
and Faith-based Organizations
Army
Evacuees
Prepare a list of evacuees with
tracking and DFPR
+24H all their contact information and 6 DVPR
Family PREMB
relatives
reunification
Establish a Family Assistance PREMB The collapse of Activate
Hot Line to serve as a mean of PRPD the chaplains, faith-
family reunification and FEMA communication based
Evacuees
communication to locate family Voluntary s systems. organizations
tracking and 6,
H+24 members that have been lost Red Cross Groups and volunteers
Family 19
during the emergency. DSPR to Notify family
reunification
Establish a Family BEOC members.
Reunification Center and VOAD
Victims Notification Center
School kitchens administrators
will keep the school kitchens in Activate the
Feeding of School kitchens
excellent conditions so that the DVPR MOU with "food
+24H evacuees and 6 DEPR are not ready to
staff cooks and feed the PREMB trucks" to
others prepare food.
evacuees and the surrounding prepare food.
community.
Activate the Mass Kitchen
program participants to supply
meals to isolated communities.
Feeding of
The Mass Kitchen program is 17, DEPR
+24H evacuees and NMEAD
consisting of private industrial 5 ASG
others
kitchens, restaurants, private
schools’ kitchens and Food
trucks

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
Coordinate
private
ambulances/
Revise the evacuees’ The difficulty of
PREMB Check in the
medication needs. Determine transport and/or
+24H Medical services 8 DSPR DVPR Hospital
if any evacuees need to be spaces in
NCEMPR Coalition to
taken to hospitals hospitals
determine if
there are beds
available.
Activate the
Western
Shelters
(portable
hospitals). The
Western
Request the HavBed report to shelters have
DSPR Municipals Limited space
+24H Medical services determine hospital availability 5 portable air
PREMB OMME in hospitals
to receive multiple victims conditioner and
power
generators
capable to help
municipalities
with victims’
care
Shelter Services
(water, cots, Assess the shelter conditions DFPR
+24H 6 DVPR
medicines, and damages PREMB
security)
Use satellite
DEPR
Shelter Services Report the damage to shelters high tech voice
AEP
(water, cots, and establish communication Lack of and data
+24H 6 DVPR OMEP
medicines, with the PREMB Zones to communication systems
DFPR
security) request any resource available at
PREMB
PREMB Zones

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
Shelter Services Coordinate
DVPR
(water, cots, Send water tanker trucks to fill water truck
+24H 6 PRASA PREMB Access to roads
medicines, tanks at the shelters. supply with the
PRNG
security) municipality
Volunteers Organize volunteer groups and 5,
+24H management assign tasks to support shelters 6, PREMB
groups. operations 19
Prepare and
publish the list
of donations
priorities and
PREMB, Excess of establish
Handling Activate the donations
+24H 5 DFPR OVAD and unnecessary controls to the
Donations management plan.
Red Cross donations transition of
product
donations to
donations in
cash
Activate the Donations
Collection Center and staff.
Handling DFPR
+24H Make an Inventory and classify 5 PREMB
Donations PRNG
products, giving priority to
medical and health products.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
ASG must buy
PRNG does not
or rent the
have the
ASG necessary
Activation the PRNG Regional appropriate
PRNG equipment and
Distribution Staging Areas and distribution equipment to
+24H 5 PREMB Community make
Points centers with the PRNG operate the
Hubs emergency
assistance RSA (Forklift,
FEMA contracts if you
safety
are not under
equipment)
contract.
Activation of PREMB’s
FEMA
Community Hubs distribution
Distribution PRNG
+24H centers. The PRNG is 5 PREMB
Points Community
responsible to manage these
Hubs
centers.
The Municipalities will have the
option to pick up supplies at OMME
Distribution
+24H PREMB warehouses or maintain 5 PREMB Municipaliti
Points
their own Regional Staging Area es
warehouses.
Carry out damage and needs
Agriculture and
+24H assessment of the farms and 11 DAPR PREMB
Animal Care
agriculture industries.
Carry out exotic animals’
operations that have been
Agriculture and DAPR
+24H deliberately released or escaped 11 DRNA
Animal Care PREMB
from their habitat during the
incident
Make sure that no wild animal
Agriculture and captive at the PR zoos has not DAPR
+24H 11 DRNA
Animal Care escaped as part of the PREMB
consequences of the event.
Implement the operational
Special concept of special populations
+24H 5 DFPR PREMB
Populations to identify, locate and reach
special populations

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
PREMB
Family
Provide support and guidance in
Special Housing
+24H the public health issues that 8 DSPR
Populations BEOC
affect special populations.
Health
sector
Give priority within special Patients do not Coordinate with
populations of infants, pregnant DFPR have the means the alternate aid
Special
+24H women, dialysis patients, the 8 DSPR DVPR of transport to of transportation
Populations
blind, the elderly and deaf DEPR get their to get to your
communities. services medical services
Evaluate the impact or
Special DSPR
+24H consequences of victims 8
Populations DFPR
identified as special populations
There is a need
to establish that
a person with a
Responders disability is not a
Provide reasonable treated people patient unless
accommodation to people who with disabilities you have a
Special DFPR
+24H have physical or mental 8 DSPR as patients and disease or
Populations PREMB
disabilities according to their assigned to the trauma. It is
condition if necessary Department of imperative to
Health strengthen the
mental health
component on
the Island.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
Develop an
alternate
mechanism for
There were no
persons with
Take into consideration persons PRPD courts open to
Special mental
+24H with cognitive disability or 8 DSPR PREMB generate an
Populations disabilities and
mental problems (violent) NMEPR order to transfer
become violent
mental patients
to facilitate the
transfer of the
patient.
Phase 2 B
TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
Municipaliti
Continue with the process of es
DVPR
+72 H Transportation relocation of evacuees with 6 AMA
family members NCEMPR
PREMB
Excess of Use FMS and
critical patients DMAT. Contact
Hospital staff the hospital
NCEMPR saturated. ships through
PREMB Many countries agreements type
FEMA have failed to EMAC8
Recommend that hospitals NDMS report to work. Coordinate with
assign additional personnel to BEOC FEMA and the
TRIAGE AND
+72 H portable hospitals to try to only 8 DSPR Health National Guard
Medical Surge
treat patients with more critical sector the use of
conditions within the hospital. Public and hospital ships
private and portable
hospitals units in hospitals
of the PRANG
and support of
medical
personnel.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
Coordinate with
NCEMPR
FEMA and
PREMB
airlines that
FEMA
provide support
NDMS
Identify hospitals that provide for moving
BEOC
emergency medical services to patients to the
TRIAGE AND Health
+72 H patients who are being 8 DSPR USA. Coordinate
Medical Surge sector
transported to another Notification of
Public and
jurisdiction hospitals with
private
the DHHS, Non-
hospitals
governmental
Moving
organizations
Companies
such as CRA.
PREMB Red Cross
Management of Allow OVAD provide services in 6, DVPR OVAD
+72 H
Volunteers the shelters 19 DFPR Salvation
PRPD Army
Activation of the Auxiliary Police
Management of PREMB
+72 H for support to the PRPD and 13 CERT
Volunteers PRPD
transit
Coordinate volunteer services
Red Cross
for assistance in shelters and PREMB
OVAD
Management of the communities of food, 6, DVPR
+72 H Chaplains
Volunteers clothing, household items, 19 DFPR
Salvation
health services and mental PRPD
Army
health

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
Create a
database for
evacuees’
information
that will be
Share the lists of evacuees populated
Evacuees It is a lengthy
between shelters so that according to
tracking and DFPR process and
+72 H evacuees can know if a family 6 DVPR open shelters
Family PREMB can be
member is an evacuee in with the
reunification complicated
another shelter information of
evacuees at the
end of the
identification
process is going
to be easier
Create a
database that
will be populated
according to
Shelter administrators must
Evacuees It is a lengthy open shelters
send the evacuees lists to
tracking and DFPR process and with the
+72 H PREMB’s EOC to centralize and 6 DVPR
Family PREMB can be information of
digitize the data to look for a
reunification complicated evacuees at the
correlation between all shelters
end of the
identification
process is going
to be easier
Send staff of epidemiology to Infected people
shelters to check possibilities for It is found that are isolated and
NCEMPR
the development of outbreaks there is a prophylactic
+72 H Medical services 8 DSPR DVPR
(scabies, head lice, developing measures are
PREMB
conjunctivitis, gastroenteritis, outbreak taken for the rest
etc.) of the evacuees

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
Evacuees
PREMB Prepare
tracking and Collaborate with family Lack of
+72 H 6 DFPR DVPR volunteer groups
Family reunification. personnel
Red Cross to help
reunification
PRNG
Mobilization and the opening PREMB
Distribution
+72 H of municipal Points of 5 PREMB Community
Points
Distribution Centers Hubs
FEMA
Municipalitie
s
OVAD
Chaplain
Distribution Organize volunteer groups
+72 H 5 PREMB PRNG
Points thru PREMB’s 10 Zones Community
Hubs
Volunteer
Groups
PRNG
PREMB
Distribution Activation of the Community
+72 H 5 PREMB Community
Points Hubs
Hubs
FEMA
Use all the
agencies of law
enforcement of
Coordinate protection services There are not the State,
Distribution PRNG
+72 H and safety at Distribution 13 PRPD enough police municipalities,
Points PREMB
Centers officers and finally, to
hire private
security
companies
Shelter Administrators will
Feeding of maintain a school kitchen’s
PREMB
+72 H evacuees and food based on the number of 6 DVPR
DEPR
others evacuees

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
Use food trucks
services to
prepare meals
Establish alternate plans in for shelters.
Feeding of There is no
cases that the food, water or Activate the
+72 H evacuees and 6 DEPR PREMB food or utilities
gas may not be available in collaborative
others for cooking
school kitchens agreements
(MOU’s) with
these small
entrepreneurs.
DTOP
Services to the
Request resources or repairs PREMB
shelter (water,
+72 H to the shelters to keep the 6 DVPR DSPR
cots, medicines,
well-being of the evacuees PRASA
security)
PREPA
Municipalities
OVAD
Chaplains
PRNG
Management of Organize volunteer groups 5, Community
+72 H PREMB
Volunteers through the PREMB zones 19 Hubs
Voluntary
Groups
BEOC
VOAD
Municipalities
OVAD
Chaplains
PRNG
5,
Management of Continuous operations of the Community
+72 H 6, PREMB
Volunteers Community Hubs Hubs
19
Voluntary
Groups
BEOC
VOAD

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
Municipaliti
es
OVAD
5, Chaplains
PRNG and PREMB 6, PRNG
Management of
+72 H coordinate commodities 7, PREMB Community
Volunteers
distribution 16, Hubs
19 Voluntary
Groups
BEOC
VOAD
OVAD The organization
Community to which it
Hubs Volunteer staff belongs should
Management of Check with OMMEs’ the need 5,
+72 H PREMB Voluntary does not have a provide the
Volunteers for volunteer staff 19
Groups computer necessary
BEOC resources to
VOAD volunteers
OVAD
PRNG
Assign specific tasks to the Community
Management of volunteer groups within the 5, Hubs
+72 H PREMB
Volunteers PREMB zones or 19 Voluntary
Municipalities Groups
BEOC
VOAD
DVPR
OVAD
Coordinate volunteer
Chaplains
assistance services in
PRNG
shelters and the 5,
Management of Community
+72 H communities, providing and 6, PREMB
Volunteers Hubs
distributing food, clothing, 19
Voluntary
commodities, health services
Groups
and mental health
BEOC
VOAD
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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
Recommend donations in
money to be more efficient
and begin the economic
PREMB
restoral immediately.
Red Cross
The physical goods donations
Handling VOAD
+72 H create logistical difficulties 5 DFPR
Donations NGOs
affecting the chain of
VEOC
supplies. It must be
VOAD
coordinated with the
American Red Cross and the
non-profit organizations.
College of
Veterinary
Identify the areas with the DAPR Medicine of
Agriculture and
+72 H greatest damage to 11 USDA PR
Animal Care
agriculture DRNA BEOC
Agriculture
Sector
Coordination of preventive College of
services and care of pets with Veterinary
College of Veterinarians, DAPR Medicine of
Agriculture and
+72 H Animal Shelters, Animal 11 USDA PR
Animal Care
rights protection DRNA BEOC
organizations, and pet food Agriculture
and accessories wholesalers Sector
Coordination with farmers
Agriculture and and ranchers to report USDA
+72 H 11 DAPR
Animal Care damages caused to the DRNA
poultry industry

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
There are
people with Coordinate the
access and transfer of these
Identify the special population functional patients using
DSPR
Special specific needs thru their needs to have EMS or any other
+72 H 5 PREMB NCEMPR
Populations communities and some type of mean possible to
DVPR
representative organizations. physical trauma provide primary
or disease healthcare if
because of the necessary
emergency
Phase 2 C
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Municipalities
Continue coordination of AMA
Management of 6,
30 Days relocation of evacuees with DVPR NCEMPR
Volunteers 19
family PREMB

Prioritize the
response so that
Provide public and private NCEMPR
a group of
hospitals that are operating PREMB
Limitation of hospitals that
but have problems with FEMA
resources, support the
generators, fuel supplies, NDMS
diesel, water utilities of other
food or water all the Public and
oxygen, smaller hospitals
TRIAGE AND coordination and possible private
30 Days 7, 8 DSPR medical gases in their region is
Medical Surge state or federal support so hospitals
Lack of pre- established.
that hospitals can keep Moving
agreements for Coordinate with
operating and do not anger Companies
supplying FEMA, and with
the lives of patients both BEOC
supplies. local companies,
basic utilities services are Health
supplies of
reestablished Sector
generators, fuel,
and other medical
services.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
NCEMPR
PREMB
FEMA
NDMS
BEOC
TRIAGE AND If necessary activate FMS or Health
30 Days 8 DSPR
Medical Surge NDMS Sector
Public and
private
hospitals
Moving
Companies
Red Cross, Develop a check
Volunteers
Management of Demobilization of volunteers 5, Salvation list of tasks that
30 Days PREMB tasks were not
Volunteers at the end of missions 19 Army, can be used by
defined
DVPR volunteers
Evacuees
Coordinate the final process
tracking and DFPR
30 Days for evacuee’s relocation to 6 DVPR
Family PREMB
their homes.
reunification
There are
people with
Set food menus taking into Set menus that
Feeding of diabetes, high
consideration the needs of PREMB meet the food
30 Days evacuees and 5 DEPR blood pressure,
the evacuees and their food DSPR requirements of
others kidney patients
requirements, when possible. these evacuees
among the
evacuees

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
There is a need
to establish
policies to
relocate these
evacuees and
Services to the There are going
close the
shelter (water, Assess how many evacuees to be evacuees
DVPR DFPR shelters. Make a
30 Days cots, can now go back to their 6 that don’t want
OMME PREMB public information
medicines, homes to leave the
campaign. Offer
security) shelters
help through
FEMA to rebuild
the affected home
or to relocate the
family.
Help in the
cleaning and
Services to the
There are conditioning of
shelter (water, Re-evaluate the need to keep
DFPR evacuees who homes of those
30 Days cots, the shelters open, consider 6 DVPR
PREMB do not want to evacuees to
medicines, consolidating shelters
go encourage them
security)
to return to their
homes
Keep the former
schools in good
shape
Services to the Give priority to close the The
transferring them
shelter (water, shelters that are being used maintenance of
DFPR to the
30 Days cots, as schools, so the schools 6 DVPR these schools
PREMB municipalities,
medicines, can resume their operations closed can be
non-profit
security) as soon as possible. expensive
organizations, or
rent it to private
organizations.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
There is not a Assign tasks
Salvation
clear such as case
Army
description of management,
Management of Reassign tasks or 5, OVAD
30 Days PREMB the tasks that documentation,
Volunteers demobilize volunteer groups 19 Red Cross
these inspections, or
TEAM
volunteers can other support
Rubicon
carry out tasks as needed
Use closed
installations and
International donations will PREMB There are no government
be coordinated through the Red Cross available buildings that
Handling
30 Days Department of the Family, 5, 7 DFPR VOAD warehouses to can be enabled
Donations
the Office of the First NGOs handle as warehouses.
Lady and PREMB. BEOC donations Refers to
PREMB
Distribution Plan
Coordinate protection and
Handling security for storage and PREMB
30 Days 13 PRPD
Donations during donation’s PRPD
distribution.
Establish a
protocol to
Coordinate distribution of
Donations are identify
donations
lost due to the donations of
through Community
Handling 5, lack of durable medical
30 Days Hubs, American Red Cross, PREMB PRNG
Donations 6, 7 guidelines on equipment,
VOAD, churches,
how to manage medicines, food
community organizations,
donations and perishable
etc.
goods versus
durable goods.
Manage the
PREMB
Handling distribution of donations to 5,
30 Days DFPR First Lady
Donations the municipalities and non- 6, 7
Office
profit entities.
Handling Keep registry and track of 5,
30 Days DFPR PREMB
Donations donations distributed 6, 7
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TIME SUPPORT
FUNCTION TASKS ESF AGENCY LIMITATION CONTINGENCY
H +/- I AGENCY
Distribution Replenish supplies for the PRNG
30 Days 5 PREMB
Points Distribution Centers FEMA
Support the local production BEOC
DAPR
Agriculture and of agricultural products to Food
30 Days 11 USDA
Animal Care participate in food chain Sector
DRNA
supply MIDA
College of
Veterinary
DAPR Surgeons
Agriculture and Estimate damage to
30 Days 11 USDA of PR
Animal Care agriculture economy
DRNA BEOC
Heath
Sector
College of
Coordination of sanitary Veterinary
conditions for the processing DAPR Medicine of
Agriculture and
30 Days of livestock and poultry for 11 USDA PR
Animal Care
human consumption by state DRNA BEOC
and federal agencies Health
Sector

College of
Continuous evaluation of the Veterinary
DAPR
Agriculture and impact on agriculture and Surgeons
30 Days 11 USDA
Animal Care care of domestic and farm of PR
DRNA
animals BEOC
Health
Sector
Coordination of ongoing
Special support services and
30 Days 8 DSPR DFPR
Populations monitoring of conditions of
the special population.

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Objective XI- Medical Shelters

Goal: to provide medical services to the affected population with focused on hydration, food,
and shelter for those who need it most, as well as the support to reunify families, while
mitigating the risk of further damage to people, property and the environment.
Organizational Elements: PREMB is composed of ten (10) zones. State and Regional EOCs
operate under five (5) Branches (Mass Care, Infrastructure, Emergency Services, Private
Sector and Government Affairs). PREMB will operate under the (19) Emergency Support
Function (ESF) construct with support from thirty (30) lead agencies of the Government of
Puerto Rico, FEMA and other supporting federal agencies and the Private Sector under the
BEOC.
Federal Agencies State / Government Municipalities, Critical
▪ FEMA ▪ GOV Infrastructure (CIKR),
Private Sector and Non-
▪ HHS ▪ PREMB
Governmental
▪ GSA ▪ DTOP Organizations
▪ USCG ▪ DVPR
▪ US Navy ▪ DSPR ▪ BEOC Health Sector
▪ DOD ▪ ▪ Association Hospitals
▪ DOJ ▪ PRPD ▪ Red Cross
▪ DOI ▪ NCBPR ▪ Salvation Army
▪ ▪ NCEMPR
▪ VA ▪ DSP
▪ DEPR
▪ DFPR
Operational Concept: This Plan addresses the proactive and coordinated response between
the federal, state and municipal government with the participation of the private sector and
non-governmental organizations. The operational concept of phase 2 is response.
o Task of Critical Activity: Medical Shelter Needs
Medical Transportation
o Public and private hospital evacuation
o Transfer between hospitals
o Medical shelters
o Epidemiological Surveillance
o Management of Fatalities
o Storage of Medications
o Hospital Coalitions

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Objective XI- Medical Shelters

Assumptions and Planning Data: For this plan, the following considerations and
assumptions were taken as a starting point in the planning process of this objective through
the different stages of the emergency.
▪ Doctors could not cope with the number of emergencies in hospitals and shelters.
▪ Some of the roads remain blocked by landslides and debris
▪ The electrical system collapsed.
▪ Cellular communication network collapsed.
▪ Hospitals are facing problems with electrical generators.
▪ There are not enough ambulances
▪ There is a shortage of medicines
Information requirements: This is the information that is necessary to carry out the
tasks and to be able to meet the objectives. This information relates to the capabilities and
resources of the agency, as well as the knowledge of risks and technical capacity to face a
possible hazard. The quality of the information makes a difference in the timely intervention,
reduces the response time and streamlines the decision-making process.
▪ Number of evacuees.
▪ Inventory of patients in hospitals
▪ Beds available in private and public hospitals
▪ Hospitals with helipads
▪ Roads blocked by landslides and debris
▪ Inventory of Available Drugs
▪ Validate Hospitals Coalitions
▪ Inventory of federal medical stations opened
Key decisions and Considerations
Key decisions Responsible Considerations
DSPR
DVPR
PREMB Staffing, Available shelter,
Designate sites, Buildings of
Activation of, numbers, and locations DFPR
opportunity, Wrap-around,
Municipalities accessibility by roads
HHS
FEMA

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Objective XI- Medical Shelters

DSPR Priority and availability of local


DVPR resources. If not enough
equipment or staffing must seek
Staffing and Equipment. Request for NEMPR
Fed support.
Federal Support FEMA
If seeking fed support must
HHS consider time-delays
VA
Red Cross

Critical Functions
Measurement of Effectiveness
Function Responsible
(Metric)
Medical Transportation DSPR Are there enough transportation
NEMPR resources?
BEOC Health
Sector
BEOC
Transportation
Sector

Public and Private Hospital DSPR Where will the patients be moved?
Evacuation NEMPR
EOC
Emergency
Branch (ESF 9)
BEOC Health
Sector
Transfer between hospitals DSPR, NEMPR How many transfers?
BEOC Health
Sector
Medical shelters DSPR How many are open and
NVPR operating?

Medical Surveillance DSPR Are there emergent medical threats


Red Cross
Salvation Army
NEMPR
BEOC

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Measurement of Effectiveness
Function Responsible
(Metric)
Expendable Medical Supplies DSPR Enough on hand stocks. Supply
BEOC Health chain management
Sector
Hospital Coalitions DSPR ▪ Are the agreements validated?
BEOC Health
Sector

Resources necessary to perform the critical functions


Resources Description ESF / Leader FEMA/Coordi #Pre-Determined
Team nation Mission

Maintain coordination 5, 8,
with emergency medical 17/DSPR
Space availability
services, and hospitals
in hospitals BEOC Health
including private medical
transportation Sector

Evaluate census
hospitalized persons in
Communication
public and private
system between 5, 8,
hospitals. Inventory of
public and 17/DSPR
available beds. Establish
private hospitals
shelters available and
physicians in hospitals.
Coordination with the
volunteers. Maintain
coordination with health 5, 6, 8, 17, 19
professionals, health
Medical staff and DSPR
professionals, volunteers
volunteers BEOC Health
and hospitals for
information on Sector
community health
issues. (surveillance)

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Tasks and Responsibilities: Includes responsibilities for implementing the strategy and for collaboration with other government agencies.
May require measurement metrics for the synchronization of the task and share information
Objective XI - Medical Shelters

Phase 2 - Beginning of incident


TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Private
Use non-clinical
DSPR companies Amount
staff for
Activate and assign medical and 6, PREMB NGOs of medical
non- clinical
+24H Medical shelters health personnel to medical 8, BEOC OVAD staff reduced,
functions How to
shelters. 17 Health FEMA due to the
serve food, prepare
Sector HHS emergency
supplies, etc.
VA
BEOC Use facilities such
Health as CDTs,
Sector coliseums, meeting
Establish Medical Shelters, which There are not
DSPR NGOs rooms, and
+24H Medical shelters are locations that have basic 8 enough medical
PREMB OVAD facilities where
utilities, nurses and/or a caregiver shelters
FEMA stretchers, nurses
HHS and a doctor can
VA be accommodated.
BEOC
Health
Sector Use of private
DSPR
Mobilize patients with medical NGOs Problems with companies,
+24H Medical shelters 8, 9 PREMB
needs to medical shelters. OVAD transportation establish pre-
NEMPR
FEMA agreements
BEOC
PRNG

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Municipalities
BEOC
Health Private Create a personal
Activate collaborative agreements
Medical 8, Sector ambulance training program for
and or contracts with private DSPR
+24H Transportation 9, Private companies may private companies
companies and municipalities for PREMB
- NCEMPR 17 companies not have and facilitate the
medical transportation. of trained staff process of training
ambulances
FEMA
Request and
make a rapid damage BEOC Health Carry out the
The difficulty of
Evacuations of assessment and vulnerability Sector vulnerability
DSPR obtaining the
+24H Private and assessment to identify structural 8 EMS assessment right
information
Public Hospitals and functional problems of the Coalitions of now and report
immediately.
hospital institution and the need hospitals critical issues
of resources.
BEOC Health Establish
Determine the need to activate
Evacuations of Sector There are no collaborative
collaborative agreements to DSPR
+24H private and 8 EMS collaborative agreements
receive patients in hospitals.
Public Hospitals Coalitions of agreements through coalitions
hospitals of health services.
BEOC Health Coordination
Coordination of transferring Sector and
patients between hospitals EMS collaborative
Transfer from Establish these
depending on their medical DSPR Coalitions agreements to
+24H Private and 8 arrangements in
condition. Consider transferring of hospitals send patients to
Public Hospitals advance.
patients to hospitals located in the DOD hospitals
US. FEMA outside of
HHS Puerto Rico
Make collaborative
Public Health There is not
Monitor rural communities where agreements with
Monitoring and DAPR enough staff
+24H is livestock, poultry farms & 11 USDA veterinary
Epidemiologic DSPR assigned to this
animal shelters professionals and
Surveillance mission
private companies.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Medical
personnel with
Establish a
fear of
protection policy
accusations of
Request the death toll of direct DSPR for health
Fatality malpractice or
+24H death causes from PREMB’s 5 PREMB PREMB professionals to
Management negligence
zones. DMORT facilitate de
allude to
deaths reporting
causes of
processes.
deaths not
related to it.
Train the
Difficulty to
emergency
DSPR collect the
Fatality Request fatality reports of management
+24H 5 PREMB NCFPR information,
Management direct causes to all hospitals personnel to
DMORT because of a
report fatalities
lack of training.
appropriately
Establish protocols in the
DSPR
Fatality NCFPR for mass fatalities The protocol is Develop the
+24H 13 NCFPR PREMB
Management management as a preventive not developed protocol
DMORT
measure.
Evaluate the state medicine CDC Contact Pharma
Expendable reserves to identify any ASPR Problems to industry
+24H Medical shortage of resources and 8 DSPR PREMB account for representatives
Supplies evaluate the need to request FEMA state drug and Drugstore
the Federal Support RSS reserves wholesalers
PREMB
Use alternate radio BEOC Health Radio
Hospital Contact radio
communication systems Sector communication
+24H Coalitions 8 DSPR amateurs or
between hospitals and DSPR, Coalitions systems do not
Support KP4’s
if necessary of work
Hospitals

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Phase 2 B
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Medical
BEOC Health The State will
shelters will
Sector need to have the
require the
DSPR Private staff to supervise
Conduct triage and prioritize specific diet for
+72 H Medical shelters 8 PREMB companies the preparation of
patients dialysis
NGOs food and the
patients, as well
OVAD dispensing of
as the
Chaplains drugs.
medications
DVPR
PREMB
Difficulty to Make
Coordinate medical AMA
establish collaborative
+72 H Medical shelters transportation from the 8 DSPR BEOC Health
constant agreements in
shelters to dialysis centers. Sector
transportation advance
Dialysis
Companies
BEOC Health
There are not Make
Sector
Identify places and health DSPR enough rooms collaborative
Private
+72 H Medical shelters staff to handle patients with 8 PREMB for the number arrangements
companies
mental illness of mental with other
NGOs patients jurisdictions
OVAD
Municipalities Establish
Use state, municipal and BEOC Health collaborative
private ambulances for Sector There are not agreements with
Medical NCEMPR
+72 H medical transportation 13 Private enough companies of
Transportation
between shelters and companies ambulances buses to transport
hospitals of patients less
ambulances critical.
DSPR
BEOC Health
Evacuations Use the hospital coalitions to Some hospitals
NCEMPR Sector Request by the
+72 H from Private and help in the process of medical do not report a
Coalitions of staff of the OMME
Public Hospitals surge census of beds
hospitals
Municipalities

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
DSPR
Transfer of Activate the collaborative BEOC Health There are not
NCEMPR Activate protocols
+72 H Private and agreements between hospitals Sector enough beds in
in hospitals
Public Hospitals for patient transfers. Coalitions hospitals
of hospitals
The shelters do
Establish epidemiological
Public Health not report Epidemiologists
monitoring and preventive DVPR
+72 H Monitoring and 8 DSPR cases of must visit shelters
protocols to protect the PREMB
Surveillance outbreaks in in a constantly.
population from an outbreak
time
Confirm a number of fatalities
resulting from the event by There is no
Develop a state
comparing the information DSPR state protocol of
Fatality protocol of mass
+72 H collected through PREMB and 8 NCFPR PREMB mass fatality
Management fatality
DSPR. Send this information to DMORT management
management
the NCFPR to carry the real approved
accounts
Coordination of corpses
identification and management. DSPR
Fatality
+72 H Use refrigerated trucks, 8 NCFPR PREMB
Management
morgues in hospitals, funeral DMORT
homes, and NCFPR.
DSPR
PREMB
Fatality Activate DMORT units to handle
+72 H 8 NCFPR DMORT
Management death surges
PRNG
(FSRT)
Activate the SNS plan Disseminate the
Lack of
distribution plan through plan of SNS
Strategic PRPD knowledge of
the Receive Stage and Store among
+72 H National 8 DSPR HHS the plan by all
(RSS) of PR to identify if the responders of the
Stockpile (SNS) PM's responders of
supply of medications in Puerto different
PREMB
Rico has decreased by 30%. agencies.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
PREMB will
coordinate with
PREMB Coalitions are suppliers to
going to ensure that the
BEOC Health
Support for Activate DSPR hospitals request support hospitals and
Sector
+72 H Hospitals agreements to meet the 8 DSPR for utilities such health institutions
Coalitions demand for medical services Coalitions as (diesel, including dialysis
of water, medical centers have
Hospitals
gases) priority for the
supply of fuel and
water
PREMB Hospitals should
May need parts
Coordinate support resources BEOC Health have parts
Hospital for generators
such as power generators, Sector inventory and
+72 H Coalitions 8 DSPR and/or
water, and fuel for all public Coalitions agreements for
Support Mechanical
and private hospitals of mechanical
support.
Hospitals services support.
PREMB
Establish communications and BEOC Health Communication
Hospital
transmission of data every 12 Sector by internet or
+72 H Coalitions 8 DSPR Use runners
hours between hospitals and Coalitions phone do not
Support
the DSPR of work
Hospitals
You can
PREMB coordinate
Use alternate communication BEOC Health Radio runners to go to
Hospital
systems via radio between Sector communication the hospitals once
+72 H Coalitions 8 DSPR
DSPR and public and private Coalitions system not a day to gather
Support
hospitals of available information and
Hospitals bring it to the
region

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Evaluate different
places for facilities
The FMS that comply with the
centers have FMS’s
Public Health Evaluate the need to establish
DSPR BEOC Health pre-established requirements. This
+72 H Monitoring and and open a Federal Medical 8
PREMB Sector requirements to evaluation should
Surveillance Station (50 patients by FMS)
operate. be done before the
emergency to bring
a database of
places preselected
Evaluate the need to apply for
Many hospitals Open FMS. Use of
the program and activate
Public Health are going to be the hospital
the National Disaster Medical DSPR
+72 H Monitoring and 8 with an ship (Comfort) and
System (NDMS) of Veterans PREMB
Surveillance overflow of coordinate its
Affairs to increase the Hospital’s
patients arrival earlier.
capacity
Recruit
Public Health Evaluate the need to request There are not epidemiologic
DSPR
+72 H Monitoring and NDMS transport through the US 8 enough nurses. Request
PREMB
Surveillance Air Force epidemiologists that resource from
HHS .
Phase 2 C
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
BEOC Health Lack of insulin Activate pre-
Sector or diabetic’s agreement with the
Provide services to diabetics DSPR Private treatment Pharmaceutical
30 Days Medical shelters 8 medication and industry.
and oxygen-dependent patients PREMB companies
NGOs oxygen.
OVAD
Family
Keep the evaluating patients for
30 Days Medical shelters 8 DSPR Housing
medical discharge.
NGOs

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Estimate the existing medical Economic
Medical Request the
transportation resources PREMB constraints to
30 Days Transportation - 8 DSPR resources strictly
needed. Request resources NCEMPR pay those
NCEMPR necessary
through EMAC resources
Should be
Perform a preliminary damage The PDA were
Evacuations available a
assessment (PDA) of public and DSPR performed but
30 Days from Private and 8 budget to solve
private hospitals, including the PREMB the findings
Public Hospitals some of the
CDTs and 330 medical centers can’t be solved.
situations
Coordinate the activities
Evacuations
corresponding to the processes
30 Days from Private and 8 DSPR DFPR
of the reunification of displaced
Public Hospitals
patients.
There are not Recruit
Public Health Activate PRDH epidemiology enough epidemiologic
30 Days Monitoring and teams by region to evaluate and 8 DSPR PREMB epidemiologists nurses. Request
Surveillance monitor shelters. that resource
from HHS
Recruit
Public Health There are not epidemiologic
Activate regional DSPR
30 Days Monitoring and 8 enough nurses. Request
epidemiologists PREMB
Surveillance epidemiologists that resource
from HHS
Fatality Resources for animal mortality JCA
30 Days 11 DAPR
Management management. USDA
No data Use the hospitals
communication radio
Carry out analysis of people
available communication
who died after the event due to
DSPR systems. Use the
Fatality indirect causes (lack of
30 Days 13 NCFPR PREMB satellite data
Management medicines, lack of oxygen or
DMORT system available
lack of treatment of pre-existing
in the PREMB
conditions)
Zones or use the
100 watts radios.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
PREMB
Strategic The DSPR will coordinate the
PRPD
30 Days National routes and type of carrier of the 8 DSPR
HHS
Stockpile (SNS) SNS program.
PM's
DTOP
Strategic The DSPR will coordinate with
PRPD
30 Days National the PRPD escorts for SNS 8 DSPR
HHS
Stockpile (SNS) missions.
PM's
If necessary, DSPR will request
Strategic PRPD
a 12 hours Push Package with
30 Days National 8 DSPR HHS
121 special containers that will
Stockpile (SNS) PM's
be transported by the USAF.

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Objective XII - Operational Response

Goal: To maintain operations in response after the catastrophic event. Consistency in the
processes organized for the management, administration, and response coordination efforts
with other agencies. Monitor adequate management of available resources.
Organizational Elements: PREMB is composed of ten (10) zones. State and Regional
EOCs operate under five (5) Branches (Mass Care, Infrastructure, Emergency Services,
Private Sector and Government Affairs). PREMB will operate under the (19) Emergency
Support Function (ESF) construct with support from thirty (30) lead agencies of the
Government of Puerto Rico, FEMA and other supporting federal agencies and the Private
Sector under the BEOC.
Federal Agencies State Municipalities, Critical
▪ FEMA ▪ GOV Infrastructure (CIKR),
Private Sector and Non-
▪ DOD ▪ PREMB
governmental
▪ USCG ▪ All ESF and support Organizations
▪ DOI agencies
▪ BEOC Food Sector
▪ CBP ▪ MIDA
▪ USACE ▪ Community Hubs
▪ GSA ▪ Private companies
▪ EPA ▪ Suppliers ASG
▪ DOJ
▪ USDA
Operational Concept: This objective addresses the coordinated and proactive response
between the federal, state and municipal governments, with the participation of the private
sector and non-governmental organizations.

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Objective XII - Operational Response

▪ Critical Tasks:
▪ Operational Response
▪ Resource Identification
▪ Resource Acquisition
▪ Sustained Interoperable Communications
▪ Incident Action Plan for Operational Period
▪ Management of storage areas
▪ Management of commodities distribution
▪ Logistics
▪ Monitoring the Supply Chain
▪ Geo-reference Information and Maps
▪ Distribution of Risk Communication Information
Assumptions and Planning Data: For this plan, the following considerations were taken or
presumptions as a starting point in the planning process of this objective through the different
stages of the emergency.
▪ Difficulty in supplying essential items
▪ Emergency Purchases
▪ Disturbances in the shelters
▪ Problem with the supply of items in the shelters
▪ Essential supplies are scarce (gas, food, water)

Information requirements: This is the Notification that is necessary to carry out the
tasks and to be able to meet the objectives
▪ Agency resources
▪ Contact list for transporters and drivers
▪ Inventory of available facilities
▪ List of suppliers by contracts
▪ Verify alternate communication capabilities
▪ List of product storage areas
▪ Inventory of items in the Warehouses

Key decisions Responsible Considerations


Sort Warehouse Inventory What products are there?
The capacity of alternate shelters Are the alternate shelter have
been identified?
Supply Chain What is the difficulty with the
supplies?

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Critical Functions
Measurement of effectiveness
Function Responsible
(metric)
Resource Identification PREMB
Acquisition of Resources PREMB
Sustained Interoperable JRT
Communications
Incident Action Plan for Operational ALL
Period
Management of Warehouse Areas PREMB/FEMA
Management of essential product PREMB
distribution
Logistics PREMB
Supply Chain PREMB
MIDA
FEMA
Geo-referenced Information and Maps DTOP/ACT
Distribution of Risk Communication PREMB/GOV
Information
Objective XII - Operational Response

Resources necessary to perform the critical functions


Resources Description ESF / Leader FEMA/Coord # Pre-
Team ination Determined
Mission
Specialized vehicles,
Vehicles trucks (diesel), cranes, Logistics
heavy equipment.
Warehouse Forklifts, Hand trucks,
Logistics
Equipment platforms, etc.
Communication
systems, radios Line phones, radios, and
Logistics
and satellite satellite
phones
Trained staff in
Trained staff in
coordination and Logistics
logistics
utilization of resources

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Tasks and Responsibilities: Includes responsibilities for implementing the strategy and for collaboration with other government
agencies. May require measurement metrics for the synchronization of the task and share Notification
Objective XII - Operational Response

Phase 2 A- Beginning of incident


TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Provide emergency
interim or
Require a need assessment There are no
Resource temporary
+24H for immediate response 7 ASG PREMB existing
Identification contracts with new
resources contracts
suppliers if
necessary
Responders
need
Activate RPODS
Resource Identify need for commodities assistance of
+24H 6, 7 PREMB All through PRFD Fire
Identification for responders commodities for
Stations
them and their
families

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Authorize buyers
from other
agencies to issue
Purchase orders
and Emergency
Service contracts.
ASG must have a
There are no
manual and Hard
official buyers
Copy Procurement
of ASG
System with Pre-
Issue Purchase Orders for
Purchase orders Designated and
requested emergency There is no
+24H for resources 7 ASG PREMB Pre-Approved
services or products electronic
and services Purchase Orders
procurement access to ASG
Numbers and
procurement
Emergency Service
Systems
Contracts.
No further
authorization would
be required. These
POs’ will be
recognized as
legitimate ASG
POs’ and Contracts

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Use interoperable
Consoles and
radios. Try to
connect with
another agency’s
There is poor or
Establish radio radio
Support for no
communications to report communication
+24H Interoperable 5 PREMB ALL communication
damages and need of network that is still
Communications with the
immediate resources working. Try to go
PREMB Zones
to Tactical
Channels and do a
radio relay between
zones or areas.
Use “Runners”
Distribute vouchers
that the stores
There are no would agree to
communication accept.
Consider advanced payment
Incident Action systems. Encourage big
+24H for PAN card participants for 5 DFPR PREMB
Plans Stores cannot stores to have an
immediate disaster relief
process the alternate satellite
PAN card data system to
process the PAN
card.
Staging Areas Evaluate resources and 5,
PRNG
+24H and Warehouse supplies needs in 7, PREMB
Volunteers
Management warehouses. 19
Begin the distribution of
commodities to isolated
Handling and 6,
communities that have been Community
+24H Distribution of 7, PRNG
identified by the Hubs
Commodities 19
municipalities.

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TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Maintain waiver of DHPR excise
taxes up to 30 days to maintain
+24H Logistics 5 DHPR PREMB
cash flow for goods and supplies
for the general population.
Activate the Community Hubs PRNG
Handling and
distribution plans. FEMA
+24H Distribution of 5 PREMB
Activate the PRNG distribution Community
Commodities
plan. Hubs
Carry out an immediate BEOC Health Use the Private
Operational Capabilities Sector Lack of Sector
+24H Supply Chain 5 PREMB
Assessment of the main Food MIDA communication representative and
and Fuel Distributors of the island Runners
Provide immediate support to
main food, private critical BEOC Health
infrastructures, and fuel Sector
distributors to restore their supply MIDA
chain capabilities as soon as
possible. PRNG
+24H Supply Chain 5 PREMB
Provide fuel distribution PRPD
companies lists, open access DTOP
roads to the fuel distribution CSP
racks, coordinate truck drivers FEMA
with CSP, and any other basic DHS-PSA
support.
Locate employees
that did not report
Essential
Use coordinates on maps of to work. Use the
employees did
+24H Maps addresses of essential employees ALL ALL coordinates send
not report to
and responders. staff to check the
work
situation with these
employees.

196
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Joint Operational Catastrophic Incident Plan of Puerto Rico

TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Establish Information Sharing
Information Protocols among agencies. Use
Sharing and the Joint Information System and
+24H 5 ALL ALL
Risk coordinate the information
Communications through the Joint Information
Center
Carry out Public Risk
Information Communications and Situational
Sharing and Awareness through the media. PIOs are not JITT on JIS
+24H 5 GOV PREMB
Risk Public Information Officers will trained on JIS protocols
Communications carry out their functions with the
Governor’s consent
Emergency Carry out an immediate need Use Satellite
No
+24H Resources assessment in each PREMB 5 PREMB ZONE comm systems.
communication
Identification Zone Use Runners
Emergency
Activate pre-positioned
+24H Resources ALL ALL ALL
resources
Identification
Establish work
As soon as the USCG authorizes
shifts that allow
the entrance of vessels to the
Shipowners the flow of truck
San Juan Bay and the port
Maritime and Air PREMB It is not drivers in an
operations are authorized, the PREMB
+24H Cargo 5,2 FEMA possible to expedited
port operations should be FEMA Truckers
Transportation work 24 hours manner.
maintained 24-hours a day and CSP DHS-FEMA can
seven days a week until the port
take other
overburden is normalized
actions
Maritime and Air
CSP
+24H Cargo Activate the Truck Drivers MOUs 2 PREMB
FEMA
Transportation

197
FOR OFFICIAL USE ONLY – LIMITED DISTRIBUTION
Joint Operational Catastrophic Incident Plan of Puerto Rico

TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
OGP
DHPR
Contracts and Activate ASG contracts based on
+24H 7 ASG GAR
Agreements the preliminary need assessment
Private
companies
Phase 2B
TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Evaluate distribution operations
Emergency
at the warehouses. Keep PRNG
+72 H Resources 5 PREMB
attention to fuel, water, food, FEMA
Identification
medicines supply inventories.
Emergency
Open regional or local
+72 H Resources 5 PREMB PRNG
warehouses, if necessary
Identification
Emergency
Activate resources at the Staging
+72 H Resources 5 PREMB ALL
Areas and deploy resources
Identification
Start distribution of critical
Emergency
equipment (generators, water, FEMA
+72 H Resources 5 PREMB
food and fuel) to Critical PRNG
Identification
Infrastructure
First Activate
FEMA
Start distribution of commodities Responders RPODS through
6, NCBR
Emergency for the State, Federal, Voluntary need PRFD Fire
7, PRNG
+72H Resource and Private Sector First PREMB assistance of Stations. Refer
4, BEOC
Identification Responders through Fire commodities for to PREMB
16 Food
Department Stations RPOD’s them and their Distribution
Sector
families Plan.
Assign PREMB and FEMA
FEMA
Maritime and Air personnel to oversee maritime
CSP
+72 H Cargo ports operations to make sure 5 PREMB
FBI
Transportation they are being effective and
PRPA
following this plan.

198
FOR OFFICIAL USE ONLY – LIMITED DISTRIBUTION
Joint Operational Catastrophic Incident Plan of Puerto Rico

TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Maritime and Air Coordinate continuous shipment of
5,2,
+72 H Cargo goods to distribution centers on the PREMB
7
Transportation island.
Maintain and expedite the process FEMA
Maritime and Air
of unloading merchandise and CSP
+72 H Cargo 5 PREMB
Supplies on the docks. FBI
Transportation
PRPA
Allocate resources in areas of FEMA
Emergency
critical services such as hospitals, CSP
+72 H Resources 5 PREMB
Health centers and government FBI
Identification
agencies. PRPA
Handling and FEMA
Continue Community Hubs
+72 H Distribution of 5 PREMB Community
Distribution Operations
Commodities Hubs
Purchase orders
To follow up on emergency
+72 H for resources 7 ASG PREMB
procurement.
and services
Issue an
Coordinate with ASG purchases immediate
Purchase orders Suppliers are
for services and resources needed interim
+72 H for resources 7 ASG PREMB not registered
during the response phase of the registration with
and services with ASG
Incident. the new
suppliers
Use buyers
from other
agencies and
Purchase orders Exempt from formal purchasing
There are no authorize them
+72 H for resources processes to speed up the 7 ASG ALL
buyers of ASG to make
and services Response.
procurement
processes on
behalf of ASG

199
FOR OFFICIAL USE ONLY – LIMITED DISTRIBUTION
Joint Operational Catastrophic Incident Plan of Puerto Rico

TIME SUPPORT
FUNCTION TASKS ESF AGENCY Limitation Contingency
H +/- I AGENCY
Issue an
Coordinate purchases with immediate
Purchase orders Suppliers are
available suppliers, although not interim
+72 H for resources 7 ASG PREMB not registered
appearing in the Sole Registry of registration with
and services with ASG
Bidders of ASG. the new
suppliers
Activate alternate communication
Support for
systems such as radio, satellite
+72 H Interoperable 5 PREMB PREMB
telephones, portable repeaters
Communications
And others if necessary.
Support for Continue testing the
+72 H Interoperable a communication system to verify ALL ALL ALL
Communications functions
Support Telecomm companies on
their logistics to transport PREMB
Support for
parts and FEMA
+72 H Interoperable