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LAND BANK OF THE PHILIPPINES

SYSTEMS IMPLEMENTATION DEPARTMENT


TEL. NO. 405-7426, 522-0000 LOC. 2337, 2594, 2665

FINANCIAL DATA ENTRY SYSTEM (FinDES)


VERSION 2.0

SYSTEMS USER’S MANUAL

AURELIA M. LAVILLA
OIC, SID
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

TABLE of CONTENTS

CHAPTER I. SYSTEM OVERVIEW ................................................................................................. 1

CHAPTER II. GETTING STARTED WITH THE FINDES ............................................................. 2


A. HARDWARE / SOFTWARE REQUIREMENTS ....................................................................................... 2
B. INSTALLATION ................................................................................................................................. 2
C. INITIAL LOG-IN / SIGN-ON .............................................................................................................. 10
CHAPTER III. USER ADMINISTRATION MENU ....................................................................... 12
A. ENROLLMENT OF USERS ................................................................................................................ 12
B. RESET PASSWORD (UNLOCKING OF ID) ......................................................................................... 15
C. DELETION OF USER ........................................................................................................................ 16
D. CHANGE PASSWORD ...................................................................................................................... 18
E. PRINTING OF LIST OF USERS ........................................................................................................... 19
F. CONFIGURATION OF COMPANY CODE AND COMPANY SIGNATORIES.............................................. 20
G. AUDIT TRAIL REPORT..................................................................................................................... 22
CHAPTER IV. CASH CARD MODULE .......................................................................................... 23
A. CASH CARD PROCESS FLOWCHART ............................................................................................... 24
B. CASH CARD DATABASE (SUPERVISOR ACCESS) ............................................................................. 25
1. File Creation ....................................................................................................................... 25
2. File Conversion .................................................................................................................. 26
3. Back up Database ............................................................................................................... 29
4. Initialize File ....................................................................................................................... 30
C. CASH CARD DATABASE (USER ACCESS)........................................................................................ 31
1. Adding a New Record ........................................................................................................ 31
2. Edit Record ......................................................................................................................... 31
3. Delete Record ..................................................................................................................... 32
CHAPTER V. PACS MODULE ........................................................................................................ 33
A. PACS PROCESS FLOWCHART ......................................................................................................... 34
B. FILE CREATION .............................................................................................................................. 35
C. FILE INITIALIZATION ...................................................................................................................... 36
D. FILE MAINTENANCE ...................................................................................................................... 37
1. Add Record ......................................................................................................................... 37
2. Delete Record ..................................................................................................................... 38
3. Edit Record ......................................................................................................................... 38
4. Change Amount of Record ................................................................................................. 39
E. DATABASE REPORT PRINTING ........................................................................................................ 39
F. FILE CONVERSION .......................................................................................................................... 40
G. BACKUP DATABASE ....................................................................................................................... 43

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

Chapter I. System Overview

The enhanced version of the FinDES has two modules: (1) Cash Card (2) PaCS.

The change from the DOS-based Payroll Credit System (PaCS) to the new WINDOWS-based
data entry system is a timely innovation which will greatly benefit existing and prospective
clients alike because of its more user-friendly features but stringent security controls.

The revised FinDES (Cash Card and PaCS) used the Graphical User Interface (GUI) version
that will cater to Landbank’s various and diversified clientele. The new windows-based
system will provide a more secure encoding facility that can cater to both cash card and
Regular ATM card requirements. The system produces an encrypted text file as an added
security feature.

The new Financial Data Entry System (FinDES) shall have the following advantages:

 Supports various printer modules


 Improved security features
 Users Administration Function
 Can store files directly to all types of storage media (ex. USB, CD, etc.)

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

Chapter II. Getting Started with the FinDES


A. Hardware / Software Requirements
FinDES shall be installed in a Personal Computer with the following minimum
requirements:

 Pentium 3 processor
 256 MB memory
 1GHz speed
 Operating System (OS) - Windows XP and up

B. Installation
Installation compact disc contains the following files:

Installation Procedure for Workstations without FiDES installed:

1. Insert installation CD in appropriate drive and then browse the files using
Windows Explorer.

2. Double-click the Setup and the installation procedures will be displayed to guide
you thru the process (see Figure 2.0). The following prerequisites components will
be installed;
2.1. Windows Installer 3.1
2.2. Microsoft Data Access Components 2.8
2.3. .NET Framework 3.5
Click Accept when this screen appears.

Figure 2.0
Installation
set-up wizard

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

2.4. Crystal Reports Basic for Visual Studio 2008(x86, x64)


Click Accept when this screen appears.

Wait until components configuration is complete.

Setup program for each component will only appear when such
component does not exist in your computer. Failure to install above
components may affect functionality of FinDES 2.0.

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

3. Click "Next" to proceed with the installation. Follow the instruction until the
message "Installation Complete" is displayed (follow Figure 2.1 to 2.5)

Figure 2.1
Installation
set-up wizard

Figure 2.2
Select
installation
folder

Figure 2.3
Confirmation
installation

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

Figure 2.4
Installation
process

Figure 2.5
Installation
completion

Installation Procedure for Workstations with FiDES installed:

1. Un-install previous version of FinDES (previously known as FiDES).


Note: Before performing un-install procedure, please make sure that all
saved files in the FiDES folder in C: directory are backed-up/saved to other
storage media or to another folder.

1.1. Click Start on Desktop then select Control Panel.

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

1.2. In the Control Panel Classic View, double-click Add or Remove Programs.

1.3. Locate and click FiDES 1.4.2 then click Remove.

1.4. Confirm uninstallation by clicking Yes button.

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

1.5. Wait until the uninstallation is completed then go to the local disk or Drive C:
and delete the FiDES folder.

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

2. Insert the installer CD then double click Setup and the installation procedures will
be displayed to guide you thru the process.

Figure 2.1
Installation
set-up wizard

3. Click "Next" to proceed with the installation. Follow the instruction until the
message "Installation Complete" is displayed (follow Figure 2.2 to 2.5).

Figure 2.2
Select
installation
folder

Figure 2.3
Confirmation
installation

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

Figure 2.4
Installation
process

Figure 2.5
Installation
completion

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

C. Initial Log-in / Sign-on


1. After the successful installation of the system, the icon will be
automatically created on the desktop.

2. Double-click and the Log-in screen will appear (as shown in Figure 2.6).

Figure 2.6
Log-in screen

3. A pre-defined administrator ID (ADMIN) and password will be provided for the


initial log-in.

ADMIN

4. Upon initial log-in, the system will require the user to change the password.

Figure 2.7
Change ******
Password
Screen ******

******

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

5. The 4-digit agency code will be keyed-in. This code will be unique for every
agency enrolled in the system. Request from Landbank personnel for the
assigned code of the agency (see Figure 2.7). Definition of agency code for Cash
Card Module can only be done during the installation. Input “0000” as agency
code for PaCS Module.

Figure 2.7
Assigned
agency
code

6. The Company Configuration Screen will appear. Type your company/agency


name (limit to 40 characters only), LBP host branch and branch code (see Figure
2.8). Input “999” in LBP Branch Code field to accommodate affiliate LBP
branches.

Figure 2.8
Configuration
Facility
Screen

7. The Batch Number Setting Screen will appear. This screen sets the starting
batch number for Cash Card during the first file conversion. Type your desired
starting batch number (see Figure 2.9).

Figure 2.9
Batch
Number
Setting
Screen

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

Chapter III. User Administration Menu


Three-level access is defined in the system, as follows;
 Administrator
 Supervisor
 User

A. Enrollment of Users
1. After the Admin ID has logged-in, choose the “Module” menu and click the
“Admin” sub-menu. (as shown in Figure 3.1).. The User Administration Menu screen
will then be prompted;

Figure 3.1
Main menu

2. Then Click the “Add” Button to start enrollment of users (as shown in Figure 3.2).

Figure 3.2
User
administration
menu

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

3. Input the following information in the corresponding fields except for the
“Password” and “Confirm Password”: (refer to Figure 3.3).

User ID minimum of 4 alphanumeric characters


User level select if user, supervisor or admin
Last Name user’s last name
First Name user’s first name
Middle Initial user’s middle initial
Module Access select if PaCS, Cash Card or Both

The system automatically utilizes the data entered in the user ID as the user’s
initial password. Force changing of password is required upon initial log in by the
newly enrolled user.

Figure 3.3
Add user
menu

4. Click “OK” button. The message “New User Added” will appear. Click “OK”
again to close confirmation window (as shown in Figure 3.4).

Figure 3.4
Add user
menu
confirmation

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

The system prompts the user to FORCE CHANGE the password on two conditions:
1. initial log-in of user; and
2. password reset

Figure 3.5
System log-in
screen

Figure 3.6
Password
change

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

B. Reset Password (Unlocking of ID)


Resetting of password is done by the administrator ID. When password is reset, the
defined user ID automatically becomes the password. The system prompts the user
to change password upon log-in.

1. Choose the user to be reset (user will be highlighted) then click the "Reset"
button (as shown in Figure 3.7).

Figure 3.7
User
administration
menu

2. To confirm resetting of password, click "Yes". Then the following screens will
appear to validate password reset (refer to Figure 3.8 to 3.10).

Figure 3.8
Reset of
password

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

Figure 3.9
Reset password
confirmation

Figure 3.10
Informational
message in
resetting
password

C. Deletion of User
Deletion of User is done by the administrator ID. All unauthorized users should be
deleted in the system.

1. Admin ID selects user to be deleted (as shown in Figure 3.11).

Figure 3.11
Delete of user

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

2. A dialog box pops up to confirm user to be deleted. Click "Yes" to continue


deletion of user (follow Figure 3.12 to 3.13).

Figure 3.12
Delete user
confirmation

Figure 3.13
Informational
message in
deleting user

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

D. Change Password

1. To change current password to a new one, click the “Security” option then the
“Change Password” sub-menu (as shown in Figure 3.14).

Figure 3.14
Change
password
menu

2. Enter the Current Password then enter the new password twice to confirm
change. Click “Save” button to process change (as shown in Figure 3.15).

Figure 3.15
Password
change screen

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

E. Printing of List of Users


To print the list of users, click the Print button (as shown in Figure 3.16).

Figure 3.16
List of users

Figure 3.17
Printing
Screen

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

F. Configuration of Company Code and Company Signatories.

1. To configure the company/branch name and its signatories, click the


"Configuration" button (as shown in Figure 3.18) and follow the foregoing steps

Figure 3.18
Configuration
menu

2. Input the corresponding data in the specified fields in the company


configuration (as shown in Figure 3.19). and signatories (as shown in Figure 3.20-21).
Then click “OK” to save settings.

Figure 3.19
Configuration
menu screen

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

Figure 3.20
Signatory
maintenance
menu for
Cash Card

Figure 3.21
Signatory
maintenance
menu for
PaCS

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

G. Audit Trail Report

All activities are captured in the audit trail report (as shown in Figure 3.22).. Printing of
the report can be done by indicating the inclusive dates of the transaction and system
activities in the specified fields (as shown in Figure 3.23)..

Figure 3.22
Audit trail
menu

Figure 3.23
Audit trail
menu screen

System activities and transaction details are arranged chronologically according to


date and time (as shown in Figure 3.24).

Figure 3.24
Audit trail
report

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

Chapter IV. Cash Card Module


To access the Cash Card Database Module, choose "Cash Card" in the drop down options of
"Module" in the Main Menu (as shown in Figure 4.1 and 4.2).

Figure 4.1
Cash card
menu

Figure 4.2
Cash card
database
menu

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

A. Cash Card Process Flowchart

FILE CREATION

FILE
MAINTENANCE

ENCRYPTED
TEXT FILE
FILE LBP
CONVERSION BRANCH
CASH CARD
SUMMARY
REPORT
BACKUP
DATABASE

 To begin data entry for Cash Card Module, click the File Creation Menu to
create a new database.
 Addition, Deletion, Viewing and Editing of records are done in the File
Maintenance Menu
 After inputting of records, the database should be converted into an
encrypted text file using the File Conversion Menu. The system will generate
a cash card summary report and a cash card text file which will be submitted
to the servicing LBP branch for crediting.
 To complete the process, database should be backed up for future reference.

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

B. Cash Card Database (Supervisor Access)


The Supervisor’s ID is used in the following (as shown in Figure 4.3):
 File Creation – used to clear the current database file for a new file
 File Conversion – used to convert the database into an encrypted text file
 Back up Database – used to save / back-up the database including the
parameters set
 Initialize File – used to zero out the amount field of the database
 Restore Database – used to restore backed-up file
 Restore Converted File – used to restore encrypted text file
 Import Text File – used to restore other text file format database
 Import HDMF File – used to restore HDMF format database

Figure 4.3
Cash card
database
screen

1. File Creation

To create a new database, supervisor needs to clear the current database file
by clicking the “File Creation” button (as shown in Figure 4.4). A message box
will appear to confirm action. Press “YES” to continue processing.

Figure 4.4
File
creation

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

2. File Conversion

2.1. Using a Supervisor’s ID, click “File Conversion” to start conversion of


database into an encrypted text file (as shown in Figure 4.5).

Figure 4.5
File
conversion

2.2 The system generates a batch number. Batch numbering is sequential


and forms part of the security controls of the system.

Figure 4.6
File
conversion
confirmation

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

A default filename will be created. To save the file in a diskette, over-type the default
filename by typing “A:\MMDDYY.txt” (as shown in Figure 4.7).

Figure 4.7
Convert file
facility

where:
A:\ = target disk drive
MM = month (e.g. 02)
DD = day (e.g. 29)
YY = year (e.g. 12)
.txt = file extension name (constant)

After inputting the filename, choose the type sorting to be applied for the printing of report.
Sorting has three field options; a) Account Number, b) Account Name and c) Amount and can
arranged either by ascending or descending order (as shown in Figure 4.8 and 4.9).

Figure 4.8
Sorting by
Field

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

Figure 4.9
Sorting by
Order

Click the “Convert” button to process encryption of database (as shown in Figure 4.10).

Figure 4.10
Text file
conversion
confirmation

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

The system generates a printed report of the converted database (as shown in Figure 4.11).
The diskette together with the report will be submitted to LBP Branch of account and will
serve as the basis for crediting.

Figure 4.11
Cash card
summary
report

Note: If diskette is not available, convert the file in any local disk (e.g. drive
C:\022912.TXT) then transfer the file on Compact Disc (CD) thru an installed CD burner
application.

3. Back up Database

To back up database, click the “Back up” option. The system automatically
creates a back-up file that will be saved in the hard disk. It is advised that
the database be backed-up after every file conversion (as shown in Figure
4.12).

Figure 4.12
Backup
database

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

4. Initialize File

Initializing a database (amount fields are zeroed out) is performed when the
same database is used and the only data to edit is the amount field for every
record. This is usually done during payroll crediting (as shown in Figure 4.13).

Figure 4.13
Initialize file

Click the “Initialize File” button. A dialog box is prompted to confirm


initializing of database. Then click “Yes” to zero out the amount field (as
shown in Figure 4.14).

Figure 4.14
Zero out
amount field

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

C. Cash Card Database (User Access)


User access is limited only in the File Maintenance of the Cash Card Database Menu.
The user can add, edit, delete and save a record (as shown in Figure 4.15).

1. Adding a New Record

1.1 To add a new record, click the “File Maintenance” button then click “New”
button to start inputting records. The Cash Card Number, Account Name
and Amount are the only fields to be inputted.

1.2 To save the inputted data, click the “Save” button.

Figure 4.15
Adding a new
record

2. Edit Record

The cash card number is not editable. If cash card number is to be changed,
the “Delete” option is to be used (as shown in Figure 4.16).

2.1 To edit a record, select the record field (record will be highlighted). Click
“Edit” button then change/update the name or amount.

2.2 To save the inputted data, click the “Save” button.

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

Figure 4.16
Edit record

3. Delete Record

3.1. To delete a record, user selects the record to be deleted. Record


selected will be highlighted (as shown in Figure 4.17).

2.3 Click “Yes” on the confirmation screen to proceed with the deletion of
record.

Figure 4.17
Delete record

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

Chapter V. PaCS Module

To access the PaCS Module, choose "Pacs" in the drop down options of "Module" in the Main
Menu (as shown in Figure 5.1 and 5.2).

Figure 5.1
Main Menu

Figure 5.2
PaCS
Module

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

A. PaCS Process Flowchart

FILE CREATION

FILE
MAINTENANCE

DATABASE DATABASE AGENCY


REPORT REPORT COPY
PRINTING

TEXT FILE

FILE LBP
CONVERSION BRANCH
PAYROLL
REGISTER
REPORT
BACKUP
DATABASE

 To begin data entry for PaCS Module, click the File Creation Menu to create
a new database.
 Addition, Deletion, Viewing and Editing of records are done in the File
Maintenance Menu
 After inputting of records, the database should be printed using the Database
Report Printing Menu.
 Convert the database in text file format using the File Conversion Menu. The
system will generate a Payroll Register Report and text file which will be
submitted to the assigned LBP branch for crediting. For agency’s validation
purposes, compare the Database Report against the Payroll Register Report.
 To complete the process, database should be backed up for future reference.

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

B. File Creation
This module is used for the creation of the PaCS database. The system will prompt
the user that the existing database will be deleted. Click “Yes” to proceed with file
creation (as shown in Figure 5.3-5.4).

Figure 5.3
File Creation
Confirmation

Figure 5.4
File Creation
Currency
Selection

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

C. File Initialization

This module initializes/zero-out all credit amounts. This is useful if the user wants to
ensure that all credit amounts are reset.

1. To initialize the database, click the “File” menu and select “File Initialization” (as
shown in Figure 5.5).

Figure 5.5
File Menu
Option

2. Click “Yes” to confirm the file initialization process (as shown in Figure 5.6).

Figure 5.6
File Menu
Option

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

D. File Maintenance
This is used to Delete, Modify, and View record (as shown in Figure 5.7).

Figure 5.7
File
Maintenance
options

1. Add Record

To add a new record, click the “File Maintenance” module then click “Add” button
to start inputting of records. The Account Number, Employee Name and Payroll
Amount are the only fields to populate (as shown in Figure 5.8).

Figure 5.8
Add Record
Screen

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

2. Delete Record

2.1. To delete a record, user selects the record to be deleted. Record selected
will be highlighted (as shown in Figure 5.9).

2.2. Click “Yes” on the confirmation screen to proceed with the deletion of
record.

Figure 5.9
Delete Record
Screen

3. Edit Record

3.1. To edit a record, select the record field (record will be highlighted). Click
“Edit” button then change/update the name or amount (as shown in Figure 5.10).

3.2. To save the inputted data, click the “Save” button.

Figure 5.10
Edit Record
Screen

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

4. Change Amount of Record

4.1. To change the amount of a record, select the record field (record will be
highlighted). Click “Change Amount” button then change/update the amount
(as shown in Figure 5.11).

4.2. To go to the next record, click the “Next” button.

Figure 5.11
Change
Amount
Screen

E. Database Report Printing


This menu will generate a list of all inputted data in a chronological order per account
number.

a. Click the “Report” on the menu then select the “Database Report” (as shown in
Figure 5.12).

Figure 5.12
PaCS Main
Screen

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

b. Click the printer icon to generate a copy of the database report (as shown in
Figure 5.13).

Figure 5.13
Database
Report
Screen

F. File Conversion
a. To convert the database file into text file format, click the “File” menu and
select “File Conversion” (as shown in Figure 5.14).

Figure 5.14
File Menu
Option

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

b. Select the Drive where the text file will be saved. Input the Filename and
select the sorting type of the report. (as shown in Figure 5.15-5.17).

Figure 5.15
File
Conversion
Screen

Figure 5.16
Sorting by
Field

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

Figure 5.17
Sorting by
Order

c. After selecting the type of sorting for the reports, click the “Convert” button to
continue with the conversion. (as shown in Figure 5.18).

Figure 5.18
Successful
File
Conversion
Screen

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SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012
LAND BANK OF THE PHILIPPINES Financial Data Entry System (FinDES)

d. Click the “OK” button then press the printer icon to generate the report to be
submitted to LBP branch together with the soft copy which will serve as a
basis for crediting. (as shown in Figure 5.19).

Figure 5.19
File
Conversion
Report
Screen

G. Backup Database
To back up database, click the “Utility” menu then select “Backup Database”.
The system automatically creates a back-up file that will be saved in the hard
disk. It is advised that the database be backed-up after every file
conversion (as shown in Figure 5.20).

Figure 5.20
Backup
Database
Screen

FinDES User’s Manual Page 43


SYSTEMS IMPLEMENTATION DEPARTMENT – MARCH 2012