NAVAL TECHNICAL ADMINISTRATION

Prepared by: J S Yadav MCMECH I

Guided by: Lt Cdr Rajat Manchanda

Approved by: O i/C CMET

Year of Publication: 2002 (AMW)

 FOREWORD

1. This docket is primarily intended for use by officers

undergoing PCTs of various classes of ships, MESC officers and
sailors undergoing DEDH, ERA/APP, MECHs, NEAs, LME’Q’, DEMEs
course etc.

2. The docket provides information on Naval Technical

Administration for all under trainee officers and sailors.

3. The information given in the docket is not to be

regarded as superseding the order contained in NOs, INBRs,
Command orders or any other instructions issued by NHQ/
Administrative Authorities from time to time. This docket is
for reference only. Any suggestions for improvement in this
docket are always welcome.

(SM Luktuke)
Captain
O i/C CMET
Date : Jan 2003
 INDEX

CHAPTER NO. TOPIC PAGE NO.

1. Management

2. Leadership and Motivation

3. Administrative Organisation

4. Technical Administration

5. Store Management

6. Service Correspondence

7. Preventive Maintenance

8. Trials

9. Refits

10. Docking/ Undocking

11. Marine Pollution Control

12. Drawings and Documentation

 CHAPTER I

MANAGEMENT

0101 Defining Management. Management is the art of using resources in the

best way to achieve set targets. Management is planning and organizing for the
efficient use of available resources to achieve predetermined objectives. The
process of management entails planning, coordinating, directing, organising and
controlling.

0102 Firstly, it is essential that an understanding of how management works is

clear. Secondly, some of the techniques of management will be useful in
accomplishment of specific goals. The following questions define management:

"What is the best method I can use to ensure that a job is done well?
“How best I can use my resources?"

0103 Resources of Management. The resources of management are man power,

materials, space, money and time. To get jobs done and accomplish objectives, it is
necessary to have these resources. The optimum and judicious utilisation of these
resources is of prime concern. You may have all these resources available to you,
but you may have control over only a few. A major portion of management is the
proper use of these resources. Therefore, you must be cost conscious while
allocating resources. You must remember that having resources available does not
guarantee success in the accomplishment of goals. How well these resources are
used is the most important factor in the success of a mission.

0104 Principles of Management. The Principles of Management as

propounded by Henry Fayol have been widely accepted and comprised the
following:-

(a) Division of work. Principles of specialization are necessary in

efficient utilisation of Labour.
(b) Authority and Responsibility. Responsibility is the corollary of
Authority and arises from it. Responsibility flows from authority. Authority is a
combination of official authority given to us by our position in service and
personal authority, because of intrinsic intelligence, experience, moral worth,
past services etc.
(c) Discipline. Respect for agreements that are directed at achieving
obedience, energy, and outward marks of respect .It requires good
supervision at all levels, clear and fair agreements and judicious application of
penalties, subscribing to a code of conduct.
(d) Singleness of command. Each employee should have one superior
only.
(e) Unity of direction. Each group of activities having the same objective
must have one head and one plan.
(g) Subordination of individual interest to General Interests. Interest
of group should supersede that of the individual. When these are found to
differ, it is the function of management to reconcile them.
(h) Remuneration of Personnel. Remuneration and methods of payment
should be fair and afford the maximum satisfaction to employee and the
employer.
(j) Centralization of Authority. Extent to which authority can be
concentrated or dispersed has to depend from situation to situation.
(k) Line of Authority. Chain of command in the organisational structure
has to be clearly laid out and be known to all.
(l) Equity of Treatment. Dealing with subordinates should be in a
just, fair and kind manner.
(m) Stability of Tenure of Personnel. Instability is both the cause
and effect of bad management.
(n) Initiative. The process of thinking out and executing a plan.
Managers are urged to permit subordinates to exercise initiative even though
they may have to sacrifice personal vanity.
(p) Espirit-de-Corps. There has to be an emphasis on the need for
teamwork and the importance of communication in obtaining it.
 CHAPTER II

LEADERSHIP AND MOTIVATION

0201 Leadership Defined. “Leadership is getting others to do what you want

done because they want to do it.” A leader is a person who can influence and control
another person in such a manner that he can guide or direct the feelings and
reaction of the persons he leads. After the Second World War a definite shift took
place wherein leadership was perceived more as a three-pronged interactive
process between the leader, the group and the situation rather than as merely the
role and activities performed by the leader. Field Marshal Montgomery said,
“Leadership is the capacity and will to rally men and women to a common purpose
and the character which inspires confidence”

0202 Leadership is also a natural phenomenon of a man’s work life. It is related to

the principle of gradation and hierarchy, which is a universal order of things created
by God and man. Whenever a few persons get together for some purpose or other of
common interest, more or less automatically, a deciding order emerges among them.
That means, more often than not, one of the group members proves more able and
starts striving harder than others for the achievement of the group goal. This gives
birth to the practice quite advantageous to his personal and social life. It helps him in
achieving his life’s goals quickly and smoothly. He, therefore, keeps refining and
augmenting the theory and practice of leadership.

0203 Principles of Leadership. The basic principles of leadership are:-

(a) Know your job.

(i) Keep your subject knowledge upto date
(ii) Apply your job knowledge effectively.
(iii) Know the capability of your men
(iv) Develop skills as an instructor

(b) Know yourself.

(i) Recognize your weak and strong points
(ii) Accept suggestions from others
(iii) Treat others as you desire to be treated
(iv) Cultivate cordial relations with others
(v) Have a defined goal
(vi) Improve your personality

(c) Know your men and look after their welfare.

(i) Be friendly and approachable to people.
(ii) Ensure fair and equal distribution of work
(iii) Share their problems
(iv) Earn their confidence.

(d) Keep the people informed.

(i) Explain why a job is to be done
(ii) Build confidence among the people.
 (e) Set an example.
(i) Be physically fit, mentally alert and well turned out.
(ii) Keep a calm temperament
(iii) Have a positive approach
(iv) Be cooperative
(v) Don’t let juniors capitalise on short comings and failure of the
department
(vi) Be loyal to your superiors as well as subordinates.
(vii) Take initiative
(viii) Share danger and hardships with subordinates.

(f) Train your subordinates as a team.

(i) Show each person their responsibilities
(ii) Insist that each person is aware of his role in a team.
(iii) Demand highest standards of work

(g) Seek and take responsibility and delegate authority.

(i) Learn duties of immediate superiors
(ii) Take adequate responsibilities
(iii) Perform tasks to the best of ability
(iv) Accept justified criticism
(v) Take initiative where no order exists.
(vi) Give chance to subordinates
(vii) Correct mistake of juniors in a proper manner

(h) Take sound and timely decisions.

(i) Consider the advice of subordinates before taking decisions.
(ii) After taking a decision make necessary plans for its execution
(iii) Encourage the person to seek clarification about any point which
they do not understand
(iv) Review decisions to verify correctness.

0204 Role of a Leader.

(a) Be friendly but firm

(b) Avoid injustice and unfairness
(c) Do not give humiliating punishment
(d) Ensure discipline
(e) Avoid unnecessary restrictions
(f) Deal promptly
(g) Have effective supervision

0205 Leadership Traits.

(a) Alertness. Indicates quick mental reaction to situation. A leader

should be able to exploit opportunities as and when they occur.
(b) Bearing. Denotes physical appearance. Leaders' bearing should
express domination and also inculcates confidence.
(c) Courage. Courage can be either physical or moral and both are
equally important for a leader.
(i) Physical Courage. Physical courage makes a man
disregard personnel danger and impels him to undertake the task assigned to
him even in the face of death.
(ii) Moral Courage. Moral courage is the will to do or say
something which you are convinced is right, without worrying about
consequences.
(d) Decisiveness. A leader should have the ability to make sound
and quick decision.
(e) Dependability. Dependability is the ability to have your men
depend on you.
(f) Endurance.
(i) Physical Endurance. Physical endurance is the ability to
push ones body beyond its normal fatigue level.
(ii) Mental Endurance. Mental endurance is the ability to push ones
thinking process beyond normal capacity. By developing our mental
endurance we can developed our physical endurance.
(g) Enthusiasm. Is a display of genuine interest and zeal in the
performance of ones duties. Accept a job willingly. Do it with great zeal.
(h) Initiative. Ability of an individual to size up a situation sufficiently
well and acts without being forced to re-act to a sudden development. Accept
more responsibility, don't wait for order.
(j) Integrity. Integrity applies a sense of honesty towards ones own
conscience and towards fellow workers. We should have integrity to support
our junior if he had done some mistake.
(k) Judgment. The ability of the mind to weigh and analyses various
factors related to a problem and to arrive at a rational solution.
(l) Justice. Justice is the quality of being impartial and consistent in
the exercise of ones command. (Impartial decision)
(m) Loyalty. A leader should be faithful to ones own conscience and
loyal to the organisation he belongs.
(n) Self Confidence. The faith on ones own ability to accomplish a given
task in any situation is an important quality in a leader.
(p) Sense of Humor. The ability to see humor even in a grim situation is
a great asset to a leader. Humor is infectious and the cheerfulness of a leader
can grip the whole group. It sustains the morale of the subordinates even
under tiring conditions.
(r) Truthfulness. Quality of upholding truth in words and action even
against odds, along with honesty in ones dealings is the hallmark of a leader.
(s) Esprit-De-Corps. It conveys a sense of belonging to ones unit and
manifests itself in the form of pride and loyalty.
(t) Unselfishness. A leader who always places the well being of his
subordinates above his own comforts under all circumstances will have willing
followers. Always look after the welfare of your juniors.
(u) Tact. A leader has to have the ability to deal with others without
creating unpleasantness.
(v) Maturity. Maturity is that quality which enables a leader to face any
problem or crisis in a cool and calm manner.
 (w) Humility. Humility endears a leader to his followers especially when
they are aware of his other traits. Be very simple. Don’t be stylish.
(x) Patience. Patience coupled with tolerance in dealing with
subordinates earns respect there by increasing effectiveness as a leader.
(y) Mental Stability. The mental stability of a leader shows his capacity
to control his emotions at times of crisis.

0206 Comparing Leader and Manager. The function of management deals

with Planning, Coordinating, Directing, Organising and Controlling a task and all the
resources linked with it to achieve a predetermined aim. Leadership on the other
hand is the art, sciences or gift by which a person is enable and privileged to direct
the thoughts, plans and actions of others in such a manner as to command their
obedience, confidence, respect, loyalty, co operation. Hence where management
deals with both men and materials, leadership deals with men only. A manager has
to be a leader where as a leader need not be a manager

MOTIVATION

0207 Definition. The word motivation was derived from the Latin word movere
(meaning ‘to move’). This, however, is inadequate to understand its meaning.
Motivation is the self propelling force within a man which keeps prompting him to
improve his performance, his behaviour. It is his will and keenness to achieve not
what he is supposed to achieve but what he sets for himself to achieve. Motivation is
a technique to set people to want to do something which the leader wants them to do
or to get men in to that frame of mind where they will want to do for the organisation
willingly.

0208 There are three very important aspects of motivation. These are:-

(a) What energises human behaviour?

(b) What directs or channelises such behaviour
(c) How this behaviour is maintained or sustained.

0209 Each of these aspects represents an important factor in our understanding of

human behaviour at work. Firstly, this indicates the presence of certain energetic
forces within individuals that drive them to behave in certain ways, as also
environmental force which, so very often trigger these drives or impulses. Secondly,
there is the notion of goal on the part of the individuals; in other words their
behaviour is directed towards achieving certain goals. Finally, motivation must be
viewed with a systems orientation. What is meant is that we must consider and study
those forces within the individuals and in their environment that provide the feedback
to the individuals either to reinforce the intensity of their drive or to reduce and
redirect their efforts.

0210 External Motivation. Is largely based on the primary needs of an individual

and also to some extent on the relationship he maintains with the society. It is mainly
concerned with:-

(a) Pay and comforts

(b) Praise and punishment
 (c) Relation within the group

0211 Internal Motivation. Is based on the physical needs of the person and
is mainly concerned with:-

(a) Status
(b) Prestige
(c) Sense of belongingness

0212 Factor to be kept in Mind during Motivation.

(a) Every person wants to have a sense of belongingness. You must make
sure your men feel they belong to the department, the ship and the navy
(b) Social and extra curricular activities provide a means for informal
interaction between all the ranks. You must ensure that each person in your
division take part in such activities.
(c) Every person whatever his nature of work wants to be recognised for his
effort. Be lavish with your praise.
 CHAPTER III

ADMINISTRATIVE ORGANISATION

ORGANISATION

0301 An Organisation is a hierarchical structure consisting of a group of people

working towards a common goal under a management and governed by a set of
rules and regulations. In the Navy an organisational structure exists at every level viz
a Ship, Fleet, Dockyard, Materials Organisation, Command Headquarters, and Naval
Headquarters etc. There is extensive planning, coordination and execution at each
level to achieve the goal.

0302 Types of organisational structure. Organisation structures are basically

of three types:-

(a) Formal - Army, Air Force, Navy, Police

(b) Informal - School, Charity, Trust, Association, Club
(c) Social - Picnic, Party, Sightseeing Group (Temporary Nature)

0303 Characteristics of a Sound Organisational Structure.

(a) Co-operative effect

(b) Common goals
(c) Partial surrender of individual freedom
(d) Division of labour
(e) Chain of accountability
(f) Psychological contract

NAVAL ORGANISATION

0304 Administrative Organisation.

(a) Ship’s Organisation

(b) Fleet Organisation
(c) Command Organisation
(d) Naval Headquarters Organisation

0305 Technical Organisation. Deals with all matter pertaining to policy, planning,
co-ordination and execution of the technical activities.

(a) Engineer Officer

(b) Fleet Engineer Officer
(c) Chief Staff Officer (Tech)
(d) Naval Dockyard
(e) Material Superintended
(f) FMU, MTU, GTTT, DTTT, ETMU, CBIU, MCTU etc.
 0306 Organisation of a Ship. The typical organisation of a ship is shown
below.

CAPTAIN
STAFF OFFICER---

EXECUTIVE ENGINEER ELECTRICAL COMMANDER LOGISTIC PRINCIPLE

OFFICER OFFICER OFFICER AIR OFFICER MEDICAL
(XO) (EO) (LO) (LOGO) OFFICER
(PMO)

0307 The ship staff is divided into six principal departments depending on the duties
and responsibilities entrusted to them. Within the ship, each of the departments in
turn has their own organisational structure and complement for efficient functioning.
The departmental organisation of the engine room department upto the senior sailor
in-charge is shown in the next page. The overall fighting efficiency of the ship is the
coordinated efforts of all the departments and the personnel therein. It is therefore a
must that the departments interface well with each other and all departments join
together to form a fighting ship.

0308 Organisation at Departmental Level

ENGINEER OFFICER

SENIOR ENGINEER

MASTER CHIEF REGULATING

AEO (FER) AEO (AER) AEO (OMS) AEO (STORES)

SECTION INCHARGE SECTION INCHARGE SECTION INCHARGE SECTION INCHARGE

MCERA/ MCME MCERA/ MCME MCERA/ MCME MCERA/ MCME

CHERA/ MECH CHERA/ MECH CHERA/ MECH CHERA/ MECH

ERA/ MECH3 ERA/ MECH3 ERA/ MECH3 ERA/ MECH3
CHME/ POME CHME/ POME CHME/ POME CHME/ POME
LME LME LME LME
ME I/ ME II ME I/ ME II ME I/ ME II ME I/ ME II

0309 The Engineering Department is headed by the Engineer Officer who is

responsible to the Commanding Officer for all aspects of running and maintenance of
engineering equipments in the ship. In this he is assisted by the Senior Engineer and
Assistant Engineer Officers (AEO). The AEOs have individual responsibilities of
various sections within the department like Forward Engine Room (FER), Aft Engine
Room (AER), Outboard Machinery Space (OMS) and Stores etc. In this they are
assisted by their respective section in-charges and other senior/ junior sailors.

0310 Organisation at Fleet Level.

FOCWF

FLAG LIEUTENANT

STAFF OFFICER (SO)

FLEET ADMINISTRATIVE OFFICER (FAO)

FINANCIAL ADVISOR (FA)

FLEET OPERATION OFFICER (FOO)

FLEET ENGINEERING OFFICER (FEO)

FLEET ELECTRICAL OFFICER (FLO)

FLEET NAVAL ARCHITECTS OFFICER (FNAO)

FLEET NBCD OFFICER (FNBCDO)

FLEET INFORMATION AND TECHNOLOGY OFFICER (FITO)

FLEET GUNNERY OFFICER (FGO)

FLEET NAVIGATION OFFICER (FNO)

FLEET AIR TECHNICAL OFFICER (FATO)

FLEET AVIATION OFFICER (FAVO)

FLEET ANTI SUBMARINE WARFARE OFFICER (FASWO)

FLEET ARMAMENT OFFICER (FARMO)

FLEET COMMUNICATION OFFICER (FCO)

FLEET CLEARANCE DIVING OFFICER (FCDO)

FLEET MEDICAL OFFICER (FMO)

0311 Organisation of Naval Dockyard. The Naval Dockyards are headed by the
ASD (Admiral Superintendent Naval Dockyard) who is directly responsible to the
FOC-in -C. The Naval Dockyard is committed towards timely completion of repairs of
operational ships and scheduled refit of ships and submarines. The charter of duties
of the dockyard is as follows:-

(a) Refit of ships and submarines promulgated by NHQ.

(b) Repair / Maintenance support to operational ship of the fleet and coast
guard where this jobs beyond the scope of FMU / Base units.
(c) Arranging dry-docking of ships in Naval of Dockyard. Arranging dry
docking of ships in commercial docks where Navy dry docking are not
available
(d) Berthing and movement of ships.
(e) Repair to repairable inventory of Materials Organisation.
(f) Maintenance support to out going units of the Command.
(g) Meeting any special requirement of Command and Naval
Headquarters.
(h) Up keep of plant machinery and assets.
(i) Providing yard service to ships.
(j) Maintenance of yard service and crafts.
0312 NAVAL DOCKYARD ORGANISATION (MB)

ADMIRAL SUPERINTENDENT

Financial Advisor
Technical Advisor
Staff Officer

GM(Refit) GM(Technical) Cof PMO GM(QA) AGM CH

---MTC Y (P&A) SFO

AGM(PR) AGM AGM MDCY DYD MIRW FO

(PL) (MAT) (OPS) DISP
MLOG SO
DGM DGM DGM DGM DGM DGM DGM DCY DEN DGM DGM DGM DGM
(E) (L) (W) (H) (TS) (RP) (MS) (P&A) CEN (HR) (QA) (SSEM) (SSQA) JA DSC
MEPC MEPS WED MOUT MSUB MMAC MYAS MDP MMIS MHRP MSTH OFF
DCY NH(P) PM
MDAG MBCF MWIS MFAB MCOR MMS MYU MPD (PL) MHRT MQC
GF (E) MADM
MGES MWPM MDDHP M(STM) MCM MSP DCYM CLINIC O I/C
(DAS) MQC SR CLO
MMER MWDT MPC MCAP MPM DRDG (L)
SUP MIES
MBEF MWCR MPLS MQC
MHRD (H)
MSYS MWUS MYAS
MDDB
MRAC MWMT MSAQ

MAST MWCS
 ABBREVIATIONS USED
ASD Admiral Superintendent DGM(L) Dy Gen Manager (Electrical) DGM (QA) Dy Gen. Manager Quality
SO Staff Officer MEPS Mgr Electrical Power Systems Support (QA)
AGM(P&A) Additional General Manager MBCF Mgr Battery Commission Fac MDDB Manager Drawing Document
(Per & Adm) AGM(MAT) Addl Gen. Manager (Material) Bureau
MIRW Mngr Indus Relations & Welfare MMAC Manager Material Controls MQC(E) Manager Quality Control (Engg)
MFIN Manager Finance MMS Mgr Machinery Spares MSTH Manager Steam Test House
DJA Dy Judge Advocate AGM(PL) Addl Gen. Mgr (Planning) MQC (L) Manager Quality Control (Elect)
SRCLO Senior Civilian Labour Officer MCAP Mgr Plng (Capital Ships) MQC (H) Manager Quality Control (Hull)
MADM Manager Admin MSAQ Mgr Plng(Soviet Acquisitions) MQA Manager Quality Assurance
MSUB Mgr Plng (Submarines) DGMSSQA Dy Gen. Manager Scientific
GM(R) General Manager (Refit) MSTEAM Mgr Plng (Steam Ships) (Assurance)
MTC Manager Tech Co-Ordination MPLS Mgr Plng Support DGM(SSEM) Dy Gen. Mgr Sc Sup Engg Mat
MYAC Mgr Plng (Yard Crafts)
AGM(PR) Addl Gen. Mgr (Production) DD COST Deputy Director (Costing) COY Commodore Of Yard
MOUT Manager Outfitting GM(TECH) General Manager Technical CY (OPS) Deputy Cy (Operational)
MFAB Manager Fabrication DGM(TS) Dy Gen. Mgr (Tech Services) DCY (P&A) Deputy Cy (Personal And
DGM(E) Dpty General Mgr (Engineering) MYAS Manager Yard Services Administration)
M(EP) Manager Engineering Project MYU Manager Yard Utility DCY (PL) Deputy Cy (Planning)
MDAG Manager Diesels & Gas Turbine MCM Manager Civil Maintenance MYCM Manager Yard Craft
MGES Manager General Engg & Steam MPM Manager Plant Maintenance Maintenance
MMER Manager M/Boat Engine Repair DGM(RP) Dy Gen. (Mgr Resources Plng) DRDG.SUP Drdg Superintendent
MBEF Manger Boiler Erection & Fab MPD Manager Planning Development OIC SU Officer Incharge Survey Unit
MSYS Manager Systems MSP Manager Submarine Project
MAST Manager Aux And Steam MDP Manager Dockyard Project PMO Principal Medical Officer
AGM(W) Addl General Mgr (Weapon) DGM(MS) Dy Gen. Mgr (Mgt Services) DYD DISP Dockyard Dispensary
MWPS Mgr Weapon Projects & Service MMIS Mgr Mgt Info Systems FDC Fleet Dental Center
MWPM Mgr Weapon Production Mgt GM(Q) General Manager (Hr & QA) NH POWAI Naval Hospital Powai
MWDT Mgr Weapon Digital & Test Eqpt DGM(HR) Dy Gen Mgr(Human Resources) G/CLINIC God Frey Clinic
MWUS Mgr Weapon Underwater Sys MHRP Mgr Human Resource Plng
MWCR Mgr Weapon Comm & Radar MHRT Manager Human Resource Trg
MWMT Mgr Weapon Mounting O i/C DAS O i/C Dockyard App School CHFSO Ch Security And Fire Officer
MWCS Mgr Weapon Computer Sys MIE&S Mgr Industrial Engg & Safety FO Fire Officer
O I/C WED O i/C Weapon Equipment Depot MHRD Mgr Human Res Development DSC.CONTG OI/C DSC Contingent
 0313 ORGANISATION CHART--- HEADQUARTERS, WESTERN NAVAL COMMAND
FOC-IN-C WEST
Naval Assistant
Staff officer
Flag Lt

Technical Division Staff Division Personnel & Administration Division Medical Division

Chief Staff Officer (Tech)
- Commanding Electrical Officer
(CLO)
- Command Engineer Officer
(CEO)
- Command Refit Officer (CRO)
Units/Organisations
-Ship Maintenance Authority(SMA)
- Electrical Trials & Modification
Unit (ETMU)
- Diesel Testing & Tuning Team
(DTTT)
- Machinery Trial Unit (MTU)
- Weapon & Radio System Tuning
Group (WRSTG)
-EMI/EMC cell
-GTTT
COMSUB CSO (Ops)
-Command Communication Officer
(CCO)
-Command Gunner Officer (CGO)
-Command Intelligence Officer (CIO)
-Command Diving Officer (CDO)
-Command Aviation Officer (CAVO)
-Command Metrological Officer
-Command ASW Officer
-Command Operations Officer (COO)
-Command NABCO Officer
-Staff Officer (Plan)
-Command Naval Formation &
Signals Officer (CNFSO)
-Command Training Officer (CTO)
-O I/C Command Photo Section
Units/Organisation
-COMCEN, WT Mahul, WEO's
-Command Clearance Diving Team
-MOR (MB.)
-IN Bombay Flight
-WATT
-Weapon Analysis Unit
-Naval Coast Guard Batteries
Chief Staff Officer (P & A) Command
Medical Officer
-Command Logistic Officer (CLOGO)
-(Judge Advocate(JA)
-Command P & A Officer (CAPO) Units/Organisatio
-Command Education Officer (CEdn.O) ns
-Maintenance Commander
-Command Physical Training Officer (CPETO) -INHS Asvini
-Command Welfare Officer
-Charge Book Officer
-Public Relation Officer (PRO)
Units/Organisations
-Indian Naval Distribution Authority (INDA)
-Naval Pay Officer (NPO)
-Base Supply Organisation (BSO)
-Base Victualling Organisation (BVO)
0314 ORGANISATION CHART-- WESTERN NAVAL COMMAND

FOC-IN-C WEST

Shore Units/Organisation other ships and FOCWF Naval Officer- FOMA FODAG
Establishment establishments in- Charge (Link
Saurashtra for
ONGC)
Adm Control Executive Technical Others Ship's -Western Dwarka Local Harbour SAG
Only place Fleet Naval Defence Co- (Special
- INS Hamla TACT(MB) ETMU BVO (MB) directly consisting of Defence ordination Action
- INS Agnibahu MOR (MB) WRSTG NAI (MB) under the ship's Forces Committee Group)
WATT CBIU RAIO (B) command allocated by
Full Control (MB) INSMA of the FOC-in-C
- INS Tunir I & II MTG (MB) MTU FOC-in-C
- INS Trata INTEG GTTT (West) by -FMU
- INS Kunjali EMC Centre NHQ like -WWO
- INS Asvini submarine
- INS Angre
- INS Abhimanyu
-Naval School of
Adv Warfare
Other Units at Mumbai
-Naval Chemical & Meteorological Laboratory (NCML) - A Defence R & D Organisation
-Director General Naval Projects Bombay [DGNP (MB)]
-Units of DGA (N) and various inspectorates
Warship Production Superintendent WPS (MB)
0315 ORGANISATION CHART OF NAVAL HEADQUARTERS

CHIEF OF NAVAL STAFF

NAVAL ASSISTANT
FLAG LIEUTENANT
SECRETARY TO CNS

VCNS DCNS COP COM

(VAdm) (VAdm) (VAdm) (VAdm)

ACNS ACNS ACNS DNI DNS DGMS JAG ACOP ACOP ACOP COL ACOM ACOM
(SM) (AIR) (OPS) (N) (HRD) (CIV) (PC) (VAdm) (IT&SYS) (D&R)

DNO DNAS DMS DOP DCP DPS ACOL DME DND

DSMO DNAM DMPR DNPF (RAdm) DEE DFM
DDO DAA DESA DPA DLS DWE DVE
DNOM DNT DPRO DIT
DNE DCV DNC
DIP
DOT
DOA
DW
DAS

CWPA IFA(N) ACNS CHIEF DOA DG DCP DNAI SA DONA

(VAdm) (P&P) HYDRO Seabird TO
ACWPA DAP (RAdm) CNS
(RAdm) DNP
DSAQ DSR
DSMAQ
DSSD
309 Material Organisations.

The Material Organisations are headed by the Material Superintendent who is

directly responsible to Flag Officer Commanding in Chief administration and material
management for the Navy.

MS (Material Superintendent)

CMP CPRO CTS CWH CMS

Controllerate Controllerate Controllerate Controllerate Controllerate

Of Material of Procurement Technical Ware Management
Planning Services Housing Services

0310 Functions of Material Organisation.

(a) Maintenance, safe custody, preservation and accounting and supply of

items of spare gear and Naval Store.
(b) To raise base demand, FODA's and make local purchase of spare gear /
Naval store items to meet the requirement of ships/establishments.
(c) Raise requisition on Naval Dockyard to repair/ manufacture items of
spare gear required by ships/ establishments falling within the capacity of
Dockyard. Take action for repair of the items through local firm whenever the
job is beyond dockyard capability.
(d) Safe custody, accounting of documentation pertaining to material
management.

0311 Function of CMP Department

(a) Responsible for issuing of naval store and spare gear items after
scrutinising the demands received from the demanding authority.
(b) To raise base demand, FODAs, X-slip for procurement of spare gear
and naval store items.
(c) To raise RIO (Raise in office) demands.
(d) To arrange for Dockyard assistance for repair of defect raised by
ships/establishment for items available in serviceable stocks.
(e) To maintain proper inventories of stock cards ledgers and to incorporate
accurate technical data there on.
(f) Liaison with other controllerate for smooth functioning of MS
organisation.
(g) Disposal of audit objection pertaining to CMP department.
(h) Record of dues in/ dues out.

0312 Function of CPRO Department

(a) This department is responsible for floating tenders, opening tenders,

comparing tenders and placing order on firms against X-slip raised by CMP.
(b) Placing 'contract order' on firms for indigenously developed equipments.
 (c) Market survey and upto date information of suppliers with their address.
(d) Preservation of samples of critical nature stores.
(e) Payment of purchased stores, contract order through CDA (N).
(f) Liaison with CTS & CMP for technical advice.
(g) Disposal of audit objection pertaining to CPRO department

0313 Function of CTS Department

(a) This department is responsible to keep custody and upkeep of all

technical documentation including D787 and drawings of ships machineries.
(b) Survey of spare parts and naval store items returned by ship/
establishments.
(c) Preservation, identification and packing of stores/ spare gear.
(d) Classification / coding of spare gear / naval stores.
(e) Preparation and reproduction of technical documents.
(f) Testing of stores lying in store house for serviceability prior to issue to
ships/ establishments.
(g) Raise requisition on Dockyard to repair/ manufacture items on advice
from CMP.
(h) Providing specialised technical assistance viz. storing of ships, technical
evaluation of projects etc.

0314 Function of CWH Department

(a) This department is responsible for receipt, accounting, safe custody and
preservation of all naval stores/ spare gear procured for Navy.
(b) Arrange issue of Naval stores/ spare gear to ship/ establishment against
their demand/ S.G.I(Spare gear invoice )
(c) Inward and outward shipping of packages.
(d) Conduct annual and continuous stock verification of items.
(e) Conduct auctions of scrap material and those items declared for disposal
(BER).
(f) Receiving store from abroad, through central purchase, local purchase.
Checking the marking with packing note prior to acceptance.
(g) Stocking and issue of clothing, mess traps and monsoon gear after
screening the demands received from the ship/ establishment.
(h) Economically utilisation of transports.

0315 Function of CMS Department

(a) This department is responsible for providing necessary information to

CMP and CPRO when asked for.
(b) Record of expenditure of naval store and spare gear, ship wise and as
'whole'.
(c) Record of procurement of naval stores and spare gear.
(d) Record of dues-in and dues-out.
 FLEET MAINTENANCE UNIT (FMU)

0316 The officer in-charge Fleet Maintenance Unit is responsible to the Flag Officer
Commanding Fleet for the following:-

(a) To provide immediate attention (assistance) in terms of man power and

specialised knowledge for defect rectification during operation cycle of fleet and
flotilla ships and cost guard vessels.
(b) To carry out planned preventive maintenance (PPM) routines for ships
which are the beyond the capacity of ship staff. The routines are normally under
taken during the self-maintenance/ assisted maintenance period (SMP/AMP) in
a limited time frame.
(c) To carry out the periodic checks of parameters, testing tuning of
propulsion system, associated auxiliaries and weapon system, which require
specialized knowledge of the equipment.
(d) To provide assistance for pre and post refit trials of ships where no
technical officer is born on board.
(e) To carry out periodic inspection of controls and weapon system as
ordered by FOCWF on board ships and advice/ assists the ship's staff in defect
rectification.
(f) To advise the FOCWF on technical matters including correct exploitation
of the equipments and system fitted on board a ship under their command.
(g) To carry out the periodical inspection of the equipment and machinery to
asses their operational status as and when ordered by FOCWF.
(h) To provide data to INSMA to analyse various important defects which
are reported by the ship's
(j) FMU will provide staff remarks on defect list of ships under the
purview during the AMP & SRDD.
(k) FMU is info addressee for all OPDEF signals raised by all ships.

MACHINERY TRIAL UNIT (MTU)

MACHINERY CONTROLS TRAILS UNIT (MCTU)

0317 The duties of MTU and MTU cells are as follows:-

(a) To associate with drawing up of acceptance trails/ post refit trails

programme.
(b) To attend pre and post refit, harbour and sea trials of the surface ships
to ensure that all Machinery and controls under the charge of Engineer Officer.
(c) To represent Director of Systems (Engineering), (NHQ) for acceptance
of newly constructed ship/craft for Indian Navy.
(d) To advise the authority ordering /conducting the test trials of any
particular Machineries.
(e) To specify items of Machinery, which are required to be opened for
examination after CSTs.
(f) To render reports to NHQ on the results of inspections and trials for
which MTU is the conducting Authority.
(g) To assist NHQ in formulating new trials requirement.
 (h) To assist NHQ in production of inspection and trials documentation and
in keeping the trials forms up dated.
(j) Assist and advice Naval engineer overseer/refitting Authority/ ships
Engineer Officer about Machinery controls.
(k) In the conduct of trials, the unit acts as a witnessing and advisory
capacity for new construction as well as the ships in commission.
(l) The Oi/c MTU(MB) represents HQWNC in all pre and post refit trails.
MTU designated as the “trial officers" will formulate the sequence and
duration of machinery trails to be conducted.
(m) MTU carries out vibration analysis of machinery for new construction
ships. Problematic rotary machinery of ship in commission during pre and post
refit trails stages are also assessed.

DIESEL TESTING AND TUNING TEAM (DTTT)

0318 The officer in charge DTTT is responsible to the Command Engineer Officer for
all Administrative and technical matters with regard to testing and tuning of the diesel
engine of the western naval command and indigenously constructed ships. Ships are
to keep DTTT informed of various break downs of Diesel engines from time to time so
that to enable analysis and collection of statistical data on various problems/ Defects
encountered on diesel engines.

0319 The charter duties of DTTT include the following:-

(a) Associate with various trials of Diesel engines fitted on board IN Ships
and evaluate their performance.
(b) To advise FOCWF on the following:-
(i) Performance and serviceability of various diesel engines in the Navy.
(ii) Testing and tuning requirement of various diesel engines.
(iii) Various dynamic problems in respect of matching and balancing of
various components of Diesel engines like fuel pumps governors etc.
(c) To test periodically the functioning of all controls and safety devices
associated with the diesel propulsion and diesel generator engines.
(d) To evaluate performance of each diesel engines propulsion/ generator
engine individually and the complete machinery systems of the ship as whole
when required.
(e) To evaluate standard criteria of diesel engine performance by collecting
and analyzing performance data.
(f) To assist correct diagnosis of a diesel engine defects and thus eliminate
incorrect in fructuous repair efforts.
(g) To establish a common co-ordinates pattern over the diesel propulsion
and generating machinery system of a ship and between ships of same type.
(h) To test and tune periodically the Main/diesel generator engines when
required by NHQ.
(j) To evaluate and report performance of diesel engines on completion
of refit or larger repairs by Naval Dockyard.
 CENTRAL BOILER INSPECTION UNIT (CBIU)

0320 CBIU was constituted with the specific purpose of replacing the conventional
wear waste method of durability inspection of all Naval boilers by the non-destructive
testing (NDT) methods namely ultrasonic testing and endoscopy. The CBIU also
maintains a centralized information bank on all Naval boilers and function in an
advisory capacity on all matters relating to operation and maintenance of boilers.
Inspection of non-pressure parts or structural members such as casing, furnace brick
work and combustion equipment will also under direct responsibility of the CBIU.

0321 The O i/c CBIU Ex. Officio designated as the Deputy Chief Inspector of Naval
Boilers and is to function under the control of the Command Engineer Officer, who is
Ex. Officio the Chief Inspector of Naval Boilers.

The unit is specifically charged with the following duties:-

(a) To conduct the durability inspection of water tube boilers in the Indian
Navy including the shore based boiler and yard craft boilers at the specified
intervals to prescribed standards using NDT techniques.
(b) To examines registers./ burners of alignment correctness and flame
characteristics of boilers installed in Indian Naval ships as and when requested
and to advise command/ fleet authorities regarding corrective measures
required if any.
(c) To examine boiler for analysis of reported defects as and when
requested and to advise Command/ Fleet/ Repair authorities regarding
remedial measures.
(d) To carry out feasibility study of proposed chemical cleaning process for
boilers as also to inspect the boiler before and after chemical cleaning.
(e) To maintain up to date records of the states of boiler fitted on board all
Indian Naval ships.
(f) To carry out stage inspection on boiler of ships under modification.
(g) To carry out additional work as directed by the Chief Inspector of Naval
Boilers.
(h) To advise the fleet, command and repair authorities on operational
states of boilers.
(j) To receive and examine periodical reports on boilers inspection and
water pressure testing.
(n) To liaise with civil authorities like the chief inspector of boiler
Maharashtra state as regard the statutory inspection of the boilers.

MACHINERY EVALUATION TRIAL TEAM (METT)

0322 METT evaluates the various engineering machinery equipment and systems in
service in all the classes of ships with respect of their performance as individual items
and as part of the system, their maintainability, mean time between failure, mean time
to repair etc. and their cumulative effects on the availability of the ship. Its field of
activity does not cover testing and tuning of ships, machinery before acceptance from
contractor or after repairs by the dockyard.
0323 The charter of duties of METT includes the following:-

(a) To evaluate the machinery performance against design specifications at

full power/load.
(b) To evaluate machinery for suitability or other wise in regard to the
system of which the individual machinery forms apart.
(c) To evaluate the machine as a whole and also its sub assembly for
correct and satisfactory performance under varying load conditions over the
complete range of operation.
(d) To evaluate machinery at different stages during periods between
overhauls to assess their reliability /availability albeit at lower performance
level.
(e) To evaluate machinery from the constructional aspects with a view to
confirm its having been built to the design specification and conforms to its
operating range.
(f) To examine different components of machinery, at repair periods, to
establish that correct, safe and specified materials have been used.
(g) To critically examine the safety devices on machinery/systems and to
establish their correct functioning at the required conditions.
(h) To examine machinery/systems to evaluate the "ease of maintenance"
aspects of the installation.
(j) To evaluate critically machinery break down procedure and action
damage chills to confirm their adequacy and effectiveness.
(k) To suggest improvement/ modification to the machinery with a view to
increasing reliability and improving performance.
(m) To critically examine adequacy of special tools and lifting devices provided
onboard for maintenance of equipment and to offer comments on the
recommendation of manufacturers in regard to maintenance.
(n) To study adequacy of the 'on board' and base and depots spares
supplied/recommended by a ship builders/machinery manufacturers.
(p) To study the break downs observed and suggest means of avoiding
recurrence of such failures.
(q) Render reports on all the above aspects to the appropriate authority for
further analysis and action.
(r) To make comments and recommendations based on (i) to (xiv) above on
suitability on machinery for service in the Navy.

ELECTRICAL TRIALS & MODIFICATION UNIT (ETMU)

0324 An Electrical Trials and Modification Unit (ETMU) consisting of the following
sections is functioning at Mumbai:-

(a) Electrical machinery trials section

(b) Internal communication and electrical equipment trial section.
(c) Electrical/electronic/weapon modification section.

0325 Charter of duties of ETMU includes the following:-

(a) New construction ships. The scope of trials includes:-

 (i) Electrical generation machinery equipment including TAs, DAs
main and auxiliary switch boards and associated switch gear.
(ii) Steering gear/ Auto plot trials, Stabilisers
(iii) Engine propeller orders system.
(iv) Air conditioning equipments.
(v) Fire detection system.
(vi) Internal communication equipment including machinery armament
inter-communication and telephone Exchange.
(vii) SRE, Main broad cast system, and loud hailer system, SPT.

(b) Pre induction / comparative trials of electrical/ electronic

equipment. These trials will include:-

(i) All power equipment including motors, generators etc.

(ii) All W/T equipments including RX / TX.
(iii) All Radio/ Radar/ Weapon/ Power equipment being indigenized.

(c) Duties of Unit include also include:-

(i) Represent NHQ in formulating acceptance trials of new ships.

(ii) To render advice to NHQ on trial requirements and in the
review of existing requirements from time to time.
(iii) To carry out evaluation trials of electrical/ electronic equipment
being considered for induction into the Navy.
(iv) To investigate and carry out modifications in the existing
electrical/ electronic/ weapon equipment in the fleet.
(v) To associate with drawing up of acceptance/ post refit
inspection and trials programme.
(vi) Attend the pre and post refit harbour and sea trials of the ships
to ensure that all the electrical machinery and controls have attend the
minimum specified standard of performance.

WEAPON AND RADIO SYSTEM TUNING GROUP BOMBAY (WRSTG)

0326 WRSTG has been established to carry out setting to work testing and tuning of
weapon and electronic equipment and system on board new construction ships and
ships under modernization.

0327 The charter of duties of WRSTG includes:-

(a) Setting to work of weapon system and electronic equipment and

presentation for HATS and SATS to the acceptances agencies.
(b) Liaise with Engineers from public sector firms and foreign manufacturers
for setting to work, through the responsibility for presentation of that equipment
lies with the respective suppliers.
(c) In case system which had been engineered by DOE, function as watch
dog agencies for their setting to work.
(d) To provide expertise to improve performance of systems in operational
service.
 INDIAN NAVAL SHIP MAINTENANCE AUTHORITY (INSMA)
0328 The Indian Naval Ship's maintenance authority has been sanctioned by the
government to be set up at Mumbai with a satellite cell at Visakhapatnam. The charter
of duties of INSMA will include:-

(a) To assist in improving operational availability of ships in operation of the

machinery, weapons equipment and system installed there in by evolving an
optimum maintenance of system for each class of ship.
(b) To analyse maintenance, defect and running returns, usages/
equipment/ upkeep data, material health of hull equipment and systems. To
identify:-
(i) The area of weakness i.e. those experiencing repeated failure.
(ii) The areas where over maintenance is being carried out.
(iii) The areas of under maintenance
(c) To devise closer condition monitoring procedure and schedule to more
precisely determine the sources of weakness.
(d) To collect list of equipment/machinery/system where maintenance
routines have been 'deferred' by ships staff or dockyard on many occasions
without causing apparent failures to determine possible areas of over
maintenance.
(e) To examine the effect of extension on the operational life of 'running
hours based maintenance equipment' as manifesting in OPDEFs and reports
rendered subsequent to repair examinations.
(f) To collect OPDEFs and premature failure reports, analyse collected data
to establish remedial action including amendments to the maintenance
schedule/procedure/philosophy of maintenance of the concerned equipment.
(g) To analyse from performance pattern and reports the evidence of
material short coming effecting reliability.
(h) To recommend to Naval Headquarters modifications and alternations
and additions to improve maintainability and reliability.
(j ) To assist Naval Headquarters in scrutinizing the draft maintenance
schedule for new equipment and system being introduced in the ships.
(k) To analyse use of existing tools and test equipment and recommend
changes based on improved maintenance processes and procedures.
(m) To evaluate, recommend the use of new maintenance aids e.g. NDT,
Noise and vibration analysis etc.
(n) To assess effectiveness of existing material preservation methods and
proposes to NHQ improvements for implementation on board ships.
(p) To recommend to NHQ amendment to ship equipment list.
(q) To assemble maintenance cost data in man hours / skill levels to enable
NHQ in planning optimum utilisation of Naval Man Power resources.
 CHAPTER IV

TECHNICAL ADMINISTRATION

0401 Engineering Returns. The following are the main returns required to be
rendered by the Engine Room Department.

0402 DART (Defect & Repair Transaction)

(a) DART format and procedures are intended to replace defect returns submitted
by ships' and submarines.
(b) Defect are to be recorded for ships/submarines internal use and processed for
the commanding officers perusal each month.
(c) Departmental dart have replaced erstwhile captain's defect books.
(d) After monthly perusal and signature by the commanding officer the top copy is
to be detached and forwarded so as to reach INSMA by 10th of following month.
(e) DART book is to be filled up as per the instructions on the reverse of DART
form.

0403 Ship’s Running Activity Return (SRAR)

The Ship's Running and Activities Return has been designed to replace the
following returns:-

(a) Ship's Running Return

(b) Machinery Running Hours Returns
(c) Lub Oil Returns
(d) Report on Boiler Alkalinity/ Salinity

The SRAR has been divided into two parts consists of two sections

(a) Section I. SRAR Part I is required to be sent monthly. It contains

the following:-
(i) Ship's running return of previous month
(ii) Ship's running return such as M/E, R/G, A/C and Ref plant,
generators, compressors, motor boats and CPP
(iii) Different activities carried out by ship at sea are harbour. eg.
SMP, AMP refits special duties etc.

Note. Send every month by 3rd to NHQ 01 copies, CHQ 01 copy, INSMA 01
copy, SS 01 Copy and OA 01 copy and SQ 01 copy.

(b) Section II. SRAR Part II is required to be sent quarterly. It contains

the following:-
(i) Examination and inspection of machineries such as refit,
docking, full power trials, hull inspection and examination report.
(ii) Change of equipment and report (A's & A's)
(iii) Record of LO consumption.
 Note. Send every quarter by 05th of the month to NHQ – 01 copy, CHQ – 01
copy, o INSMA -01 copy, SQ – 01 copy, OA -01 copy (31 Mar, 30 Jun, 30 Sep
and 31 Dec)

0404 Feedback on Upkeep Support Shortfall (FUSS)

This return is intended for providing feed back information on shortfall on up-
keeping supports due to which scheduled maintenance cannot be carried out. It is
also intended to indicate when and by what means the shortfall is made good. 04
copies of FUSS are prepared by SS one of which is sent to INSMA and two are sent
to the operational authority and administrative authority. The report is to be sent by
Navygram

0405 FUSS cancellation. This is designed to convey Information regarding

when and by what means the shortfall in maintenance has been made good. FUSS
initiation can be rendered any time in the month but the duration between the
consecutive FUSS should not be less than 01 month. Annual reports on FUSS
initiation are to be rendered by all ships on 31 Aug to INSMA.

0406 Departmental Reports and Returns.

SN PERIODICITY DESCRIPTION NO. OF COPIES DUE BY

o.

MONTHLY
1. NHQ - 2
SRAR-I CHQ - 2 (CEO) 03 OF MONTH
INSMA - 1
2. DART INSMA - 1 O5 0F MONTH
3. INSTRUMENTATION CHQ - 1 05 OF MONTH
4. AVIATION FUEL CHQ - 1 05 OF MONTH
5. SUBMERSIBLE PPs FMU - 1 05 OF MONTH

QUARTERLY
1. NHQ - 1(DME) 30 JUN, 30
SRAR - II CHQ - 1 SEP, 31 DEC,
FTSU - 1 31 MAR BY 03
INSMA - 1 OF MONTH
2. GT RETURN GTTT - 1 03 OF
MGTOC - 1 QUARTER
3. FUEL CHQ - 1 03 OF
SQUADRON - 1 QUARTER
4. OEP 69 CHQ - 1 03 OF
QUARTER

HALF YEARLY
1. NBCD CNBCDO 30 JUN,
31 DEC
2. As & As CHQ - 1 30 JUN,
SQUADRON - 1 31 DEC

ANNUAL
1. FUEL CONSUMPTION CHQ - 2 01 OCT
ICE RETURN CHQ - 1 10 JAN
REPORT ON FUSS CHQ - 1 31 AUG

16 MONTHLY
1. BOILER INSPECTION CBIU - 1

OCCASIONAL
1. ROMP INSMA - 1
CHQ - 1 IN THE EVENT
FHQ - 1 OF
2. FUSS INSMA - 1 SHORTFALL
CHQ - 1
FHQ - 1

0407 Marine Engineering Night Order and Night Round Reports. These
forms are used as the means of providing the marine engineering officer each evening
with details of materials state of the engineering department and all logistic information
in respect of Fuel, lub oil etc for which he is responsible.

Night rounds taken by the departmental personal during off hours for checking
the state of machinery and machinery compartments any requirement during off hours
it is passed to technical officer through orders signed by engineering officer.
 CHAPTER V

STORE MANAGEMENT

0501 Naval Store. The terms Naval store comprises all articles used for building
repairing and maintaining the ships/establishments and in connection with
manufacturing of various items in the Dockyard. This does not include spare gear,
Armament stores and ammunition.

0502 Spare Gear Store. Spare parts of machinery which are neither standardized
as Naval store items nor included in the list of special stores for ships are termed as
spare gear store.

NAVAL STORES vs SPARE GEAR STORE

0603 Naval Store.

(a) Articles used for building, repairing ship/ establishments.

(b) Authorised Naval store items have Class Group and Pattern No.
(c) Custody, accounting and replacement of stores is the responsibility of
supply officer.
(d) Descriptive catalogue of Naval Store items is in BR 320D.
(e) Price list of Naval Store items is in INBR 69.
(f) Demand forms used for Naval Store items are IN 1049/ IN 936.
(g) Internal demand form for demanding Naval Store items from ship's
Naval Store by department is IN 335.

0504 Spare Gear Store

(a) Articles used for repairing the machinery.

(b) Authorised spare gear items have Machinery Part No.
(c) Custody, accounting and replacement of stores is the responsibility of
departmental officer. However, in Russian origin ships, these items though
held in custody of departmental officer, are accounted for, and replaced by
supply officer.
(d) Itemised list of spares are listed in D787J/SPTA.
(e) Spare gear items do not have price list.
(f) Demand forms used for spare gear store are IN 1062 (Russian spares),
and IN 1049 Form is used for spare gear store demand.
(g) Internal demand is not made for spare gear items.

0505 Classification of Spare Gear. The spare gear items are classified as follows:-

(a) Onboard Spares. On board spare are those small parts of machinery
or equipments carried on board which can be used by ship's staff to replace
similar worn out parts or equipments without external assistance. They are
shown the ship's allowance list D787/SPTA as "on board spares".
 (b) Shore Based Spares. Shore based spare parts are those shown in
D787J/SPTA and are not carried on board. These are kept with Material
Superintendent on deposit and he is responsible for their maintenance.

(c) Stock Spares. These are for the replacement of "On Board"/Shore
Based" spare parts and stocked in Depot.

(d) After Action Damage Spares. Battle damage spares are those which
fit within the following limitations:
(i) They must be carried ashore.
(ii) They must easily replace similar components which are likely to
be damaged in engagement, collision or grounding of the ship.

0506 Types of Demands:-

(a) Operational (O). This priority is accorded when immediate supply is

essential to meet important operational commitments and on availability off
spares affects the ship's sea going/fighting efficiency.

(b) Urgent (P). This priority is accorded when the requirement is urgent
and non availability of items would either detrimental to the security or morale
or cause financial loss or result in severe loss of efficiency.

(c) Refit(R). The demands of spares required for the scheduled work
during an authorised refit are given this priority.

(d) Spares(S). This priority is given to the demands of those spares parts
which are required to bring on board spare to authorised level.

Note: Operational and urgent demands are to be signed by Commanding Officer of

the ship or a Commander/Lt Cdr.

0507 Procedure for Demanding. Demands based on actual usages of spares and
for other replaced parts are required to be rendered on form IN 1049 in quintuplicate.
Every care must be taken in filling up the forms so that the various code letters and
figures are written properly. The information required to be furnished on the form are
enumerated in codes as printed on reverse of the form. This form is to be signed by
demanding officer and forwarded to CMP/NSD. The demand is registered by CMP
and ship's copy is return to ship for record.

0508 While demanding spare gear the quantity should not be more than that required
for replacements of parts and to maintain the onboard spares at authorised level.
Separate demands are to be made for each assembly. All demands from various
units should bear its serial number similar items on different priorities are to be
demanded separately.

0509 When demanding returnable items the serial No. of the return voucher should
be quoted to facilitate cross linking. If the item has not been returned so far, the fact
should be stated in the demand form.
 If the item required is not in the authorised list of spares it can still be
demanded for an operational or refit use. When raising such demands special efforts
should be made to give correct drawing No., PIL No. and any other detail which will
facilitate identification of the item.

0510 Issue Of Stores. Issue of spares is authorised by the Controllerate of Material

Planning. SG 1 in 4copies is filled and forwarded to Controllerate of Warehousing for
issue of items, the items being issue to ship/ establishment through the provider
group. Ship staff checks and verify the item for quality and quantity and signs the SG
1's. One SG 1 is kept on board ship for record and rest three copies returned to
provider section.

0511 Survey of Spare Gear Items. Departments are to prepare return vouchers
Form IN 1052 in quintuplicate. The form is to be signed by the returning officer prior
to survey. The report should clearly indicated whether the item is
(a) Serviceable
(b) Repairable
(c) Beyond Economical Repair (BER)
(d) Repairable/doubtful

0512 While returning assemblies if the items are not complete the deficiencies must
be clearly indicated. In cases where assemble/equipment is being returned as BER a
survey report duly signed by the competent authority must accompany the return
voucher.

0513 Accounting and Record of Spare Gear. Engineer Officer of the ship is
responsible for the accounting and record of spare gear items held under his charge.
He is responsible for following:-

(a) To maintain stocks of spare gear up to date as per allowance shown in

D787/SPTA.
(b) To ensure that all stock held are suitable preserved and evenly
distributed in ship as shown in D787/SPTA location column.
(c) To maintain proper account of all spare gear items demanded, held and
consumed.
(d) To ensure that all used and unserviceable spare gear items return to
CTS/ NSD.

0514 Quarterly Return. All ships are to render a quarterly report of the spare gear
used, through administrative authority to MS (CMP) who will thus be in a position to
know the exact status of spare gear in each individual ship. The following details are
to be provided in quarterly report:-

(a) Page and line of D787/SPTA.

(b) Description of items and numbers allowed.
(c) Numbers held at the end of current quarter.
(d) Numbers held at the end of previous quarter.
(e) Numbers used during the quarter.
(f) Number demanded from CMP/ NSD.
(g) Number surveyed to CTS/ NSD.
0515 Care and Maintenance of Spare Gear. The responsibility of proper care and
maintenance of spare gear items rest with the individual departments. This involves
proper preservation and storage of items pending their use. Stores should be
depreserved before being used.

0516 Deterioration. Marine stores are subject to damage deterioration due to

following:-

(a) Mechanical injury

(b) Deterioration due to humidity
(c) Deterioration due to excessive drying
(d) Biological risk (fungi, bacteria and pests)
(e) Fire risks

PRESERVATION AND DEPRESERVATION

0517 Preservation. The preservation of stores is essential to ensure that:-

(a) Always spare gear must be serviceable whenever required for use.
(b) It is make sure that stores are not damaged during transfer.

0518 Maintenance of Spare Gear. The procedure for preserving metallic spares
is as follows:-
(a) Cleaning of surface
(b) Through drying for moisture
(c) Applying temporary protecting coating
(d) Adequate packaging

Note: These operations are always carried out as continuous process.

0519 Cleaning the surface. Metallic surfaces are cleaned in one of the way.

(a) Solvent cleaning

(i) By immersion
(ii) By spray
(iii) By vapors degreasing
(iv) By brushing
(b) Alkaline cleaning
(i) By spray
(ii) By immersion
(c) Mechanical process
(i) By sand blasting
(ii) By shot blasting
(iii) By scratch blasting

Note: The choice of method to be used depends on experience and practices. After
cleaning the surfaces, these should not be touched by bare hands.

0520 Drying Moisture. The spare after cleaning are allowed to dry before the
temporary coating of preservation is applied. If a large scale drying is required the
spares can be dried in electric ovens. Small drying can be carried out in electric
heaters.

0521 Applying Temporary Protective Coating. It is important to note that

preservatives are applied before any moisture, dirt settles on the stores. The following
types of preservatives are used:-

(i) PX-2 (ii) PX-3 (iii) PX-6

(iv) PX-9 (v) PX-10 (vi) LG-280

Note: PX-3, PX-6 and PX-10 are applied by 'Brushing'. PX-2 and 9 are applied
by 'Dipping'. Grease LG-280 is applied by brushing at room temperature. Rap it in
paper with grease or polythene paper (water proof).

0522 Precaution:

(a) The solvent PX-9 is inflammable. Fire precautions must be taken

during deposition. Also contact with rubber, leather and fabrics is to be
avoided.

(b) The solvent PX-3 is toxic and adequate ventilation must be provided
during deposition.

(c) PX-3 is difficult to remove and should be used only when requirement
of removing protective coating before use is not important.
 CHAPTER VI

SERVICE CORRESPONDENCES

0601 Definition. All writing originated by or on behalf of the defence services in an

official capacity is known as service correspondence.

0602 Characteristics of Service Writing. Service writing should follow the normal
rules of English prose paying particular attention to the following:-

(a) Accuracy. The facts and figures should be accurate. Avoid

overemphasis and implied statements.
(b) Brevity. Ability to inform the reader in the shortest possible time but
without sacrificing the clarity, completeness or style. It does not mean
abruptness.
(c) Clarity. The individual word or phrase should have a clear and
unambiguous meaning as also the sense of the whole should be easy to
understand.
(d) Relevance. Exclude any irrelevant word, phrase or idea and include all
pertinent essentials. The test is, ‘if this is cut out, will it prejudice the argument’
(e) Logic. Ideas should not contradict each other. Sentences and
paragraphs should be linked together and follow each other logically.

0603 Arrangement of Service writing: - Nearly every form of service writing has a
framework which consists essentially of three parts namely: -

(a) Introduction. The introduction provides the setting. It may include the
purpose of the paper, the background and any assumptions made. It should be
brief and to the point so that the reader is left in no doubt as to what the whole
subject is.

(b) Main Body. The main body develops the arguments in a logical order.

(c) Conclusion. The paper must be properly rounded off so that the reader
is left with a clear and firm idea of final result. The conclusion normally sums up
the essential points which have been argued out and may end with proposals
or recommendations. New matter, not dealt with within the body should not be
introduced.

0604 Layout. Within the frame work described above a paper should be
arranged under appropriate headings. This will help to break up the paper and provide
the reader with mental pause and aids to reference. Further more, the headings
themselves should give the theme of the paper in a logical order. Layout of a service
letter showing the horizontal and vertical spacing, paragraph headings, security
classifications etc. has been placed at the end of the chapter for reference.
 FORMS OF SERVICE CORRESPONDENCE

0605 Service letter. This is the usual form of letter used in official
correspondence within the service by ships and other authorities except on occasions
when the use of Formal letter or Memorandum is authorized. Service letter is also
used when corresponding with Govt. Civil Officials and organizations, which have
regular dealings with the services, such as CDAs etc.

0606 Demi-Official Letter. This is an informal letter and is used by an officer in

his personal capacity seeking official information or assistance on any matter. As DO
letters have limited official status, they should be used with discrimination. They must
bear a proper file reference which could be from the writer’s personal file or that of the
subject file as appropriate. Office copy of the letter and replies received must be
placed in the subject file. DO letters should not be used when:-
(a) They may form the beginning of official correspondence.
(b) The contents could be interpreted as orders or instructions.
(c) The recipient may wish to avoid answering.

0607 Service Note. A Service Note is a means of official correspondence

between the various branches, directorates or sections of Headquarters or in the case
of the Navy units also.

0608 Government of India Letter. All proposals which require specific sanction
of the Government of India are summated to the Ministry of Defence for decision and
issue of orders; sanction of the Government of India is accorded through the medium
of Government letters addressed to the services chiefs concerned. Staff Officers,
serving at service headquarters are frequently required to put up draft govt. letters.

0609 Letters to Civilians. Correspondence with civil and military authorities on

a subject common to both will be addressed separately. In such cases the civil
authority concerned may be informed as to what instructions have been issued to
military authorities. Letters addressed to Govt. civilian officers will begin with salutation
‘Sir’ and for non official civilian recipients this will commence with ‘Dear Sir’. In both
cases it will end with ‘Yours Faithfully’. The rest of the layout of the letter will be of a
service letter.
0610 Formal letter. This letter is used for official correspondence in an officer’s
official capacity where required by ceremony, custom or diplomatic reciprocity. The
occasions for using this format will vary with each service. The format itself is the
same as that of a personal application with minor exceptions. It is addressed only to
seniors or equals. Typical users are as follows:-

(a) Circumstantial letter

(b) Letter of proceedings
(c) Reports of operations.
(d) Letters to diplomatic and Govt. Officials.
(e) Acknowledgement of appointments by officers.
(f) President of Board of Enquiry submitting his reports.
(g) Officers giving reasons in writing.
 (h) Any other occasions when an officer writes to a senior authority in his
individual capacity

0611 Personal application. This is written purely on personal matters and may
originate from either on officers personal file or subject file as appropriate. The
differences between a personal application and demi-official letter are:-
(a) In personal applications, personal number is added to his rank, initials,
name, decorations and appointments and written in the same manner as in
demi-official letters
(b) The salutation ‘Sir’ and subscription ‘Yours Faithfully’ are typed.
(c) Personal application is always addressed by appointment to the
commanding officer / head of the applicant’s branch.

0612 Memorandum. This form is used by senior officers to promulgate

instructions or information’s to several ships or authorities collectively and is
addressed to junior only.

SECURITY CLASSIFICATIONS

0613 The following security classifications are used in correspondence:-

(a) TOP SECRET

(b) SECRET
(c) CONFIDENTIAL
(d) RESTRICTED
(e) UNCLASSIFIED

0614 TOP SECRET. This classification is used for documents, the security
aspect of which is paramount and whose unauthorized disclosure would cause
exceptionally grave damage to the nation such as:-

(a) Major operational orders

(b) Certain political documents
(c) Sources of intelligence and the methods used.

0615 Handling. These documents are to be seen only by officers addressed and
such other specially selected by him. These are not to be circulated and are to be
handed over personally to those concerned.

0616 SECRET. This classification is used for documents whose unauthorized

disclosure would cause serious injury to the interests or prestige of the nation or
serious embarrassment to the govt. These include:-

(a) Details of certain new weapons.

(b) How much we know about enemy weapons.
(c) Adverse reports on morale.

0617 Handling. These documents may be seen by officers on a ‘need to know’

basis. May be circulated under sealed cover, being signed in a circulation book. The
Commanding Officer may permit selected sailors to handle the materials for typing,
filing, etc.

0618 CONFIDENTIAL. This classification is used for documents whose

unauthorized disclosure would be prejudicial to the interest of the nation or would be
advantageous to a foreign nation. These include:-

(a) Routine intelligence reports.

(b) Details of weapons.
(c) Reports on officers.

0619 Handling. These documents may be seen by all officers and selected sailors
as required by their duties. May be circulated under a sealed cover, signature being
obtained if desired.

0620 RESTRICTED. These are documents which are not meant for release to
public. It is for official use only, such as:-

(a) Training manuals

(b) Technical documents
(c) Purely service instructions

0621 Handling. These documents may be seen by anyone directly or indirectly

associated with the office. May be circulated openly.

0622 UNCLASSIFIED. Used only with signals to indicate that security has been
considered and no classification is required.

NON SECURITY CLASSIFICATIONS.

0623 Personal. A document may be given a security classification ‘Personal’,

when under the above laid down classifications; it is felt that the circulation may not be
sufficiently limited. The term ‘Personal’ may be prefixed to the security classification,
such as ‘Personal and Secret’ or ‘Personnel and Confidential’. A ‘Personal’ envelope
addressed by name, rather than by appointment should never be opened by anyone
other than the addressee.

0624 Private. Used where no security classification is appropriate but

knowledge of the contents should be limited eg welfare report of sailors. Envelopes so
marked are to be opened only by the addressee or someone specially authorised by
him.

0625 Exclusive. Used only in signals with security classification Secret or Top
Secret. Signals so marked must be must be deciphered by a specially detailed officer.

PRECEDENCE

0626 To ensure that signals and correspondence are dealt with in order of relative
importance. Standard indications of urgency or precedence for signals are as follows:-
 (a) Flash (Z). Emergency operational messages, eg., initial enemy
sighting report. Such signals are to be kept as brief as possible.
(b) Emergency(X). Immediate operational messages, eg., amplifying
details of sighting reports, air raid warnings etc.
(c) Operational Immediate (O). Used for important tactical message
affecting current operations.
(d) Priority (P). This classification is given for messages which must have
precedence over normal traffic. Highest precedence normally assigned to
administrative messages unless they affect operations.
(e) Routine (R). No priority, but to be dealt with as soon as possible.
(f) Deferred(M). Delay acceptable.

0627 Standard indications of urgency or precedence for correspondence are as

follows:-
(a) Operational Immediate. This is the highest normal precedence; must
be dealt with straight away.
(b) Priority. Must have precedence over normal correspondence.

0628 The following is the maximum time normally permissible in replying to such
letters:-
(a) Operational Immediate - As soon as possible
(b) Priority - 48 hrs
(c) No marking - 3-4 days

DRAFTING OF SIGNALS

0629 Signals are quick means of transmitting messages from one unit to another.
However they are not to be used on lieu of letters as a matter of routine. All signals
are routed through the communication department which is responsible for
transmission, reception and distribution to the respective departments and are
released by the releasing officer. Since any officer / sailor may have to take action on
signals or may have to draft signal reply, it is necessary that the methods if drafting of
signal is understood.

0630 General Terms associated with Signals.

(a) Originator. Is the authority in whose name a message is sent. He is

responsible for the function of drafting and releasing officer.
(b) Releasing Officer. The person who authorizes transmission of
message for and in the name of the originator.
(c) Drafting Officer. The officer who actually composes the message for
releasing by the originator or the releasing officer.
(c) Precedence Action. Precedence assigned to all action addressed
is entered in this box. If left blank is treated as routine.
(d) Precedence INFO. The precedence for information is addressed in this
box. If left blank is treated as deferred.
(e) Date Time Group. DATE TIME GROUP SUCH AS (161125) is entered
in this box by communication dept. DTG is also written at the end of last
message.
 (f) Security Classification. They are top secret, secret, confidential,
restricted and unclassified.
(g) Precedence. Various precedence are flash (Z), emergency(Y),
operational immediate (O), priority (P), routine(R) and deferred (M). The
clearance time for them is 15 mts, 45mts, 2hrs, 24hrs and 48 hrs respectively.
All messages of administrative nature should have precedence deferred (M).
The highest precedence to an administrative nature message can be priority
(P) best only for such signals which have operational or administrative
repercussions warranting urgent in handling of signals.
(j) Address. FROM, TO, info are entered in respective columns but only
signal addresses are to be used.
(k) Reference. If a signal is quoted in the text of the message, a brief
reference should be placed in this space by the drafting officer.
(l) Releasing Officer. A message is not authorized for transmission
unless it is signed by the releasing officer. Rubber stamp are not to be used.
(h) USE OF INS. INS is not to be written in front of the ships name.
(i) Numbers. Numbers may be written as 01 APRIL, 20 DEC, 78.
Current Year not to be written.
(j) Date Time in Text. Are to be written as 16 JUL, 01 APRIL, 20 DEC78.
Current Year not to be written.
(k) Paragraph. Signal may have paragraph and such paragraph
numbered 2, 3, 4 and A, B, C respectively. Further sub divisions are not
allowed. Paragraph numbers are followed by full stop and for sub paragraph
the nos. A, B, C are put within brackets.

0631 Points to Remember while Drafting Signals

(a) Reference is made by quoting your, My or authorized abbreviated titles

followed by DTG.
(b) Message originated by NHQ are referred to NHQ 121415 or NT
10001/JUL.
(c) General messages are referred as 425 of APR.
(d) If DTG is of current month, month to be omitted.
(e) The last two digits of year are to be added if referring to a year other
than the current year, E.g. Your NT 28201 Dec 86 or your 181345 Dec 86.
(f) Reference to message older than 3 months or general messages not in
force is not permissible.
(g) If referring to messages addressed to several addresses following are to
be used:-
(i) NOTAL: - Message not addressed to, not needed by all
addressees.
(ii) PASEP: - Reference is required by addressee and is being
passed separately eg. FOC-IN-C WEST 131517 PASEP
(h) When a letter, order or document is referred in a signal, brief reference is
to be included unless the text reveals the subject.
 0632 MESSAGE FORM

N.C 1
FOR COMCEN USE

PRECEDENCE PRECEDENCE DATE - TIME - GROUP SECURITY

ACTION INFO CLASSIFICATION

FROM SPECIAL INSTRUCTION

TO

INFO

Reference
Rec. Date Time System Operator Drafter's Rank Designation Tel.No
Name
Desp.
Operator's
Releasing Rank Designation Tel.No
use
Officer's
Signature

0633 DIG - (DELIVERY INDICATING GROUP)

DTG NHQ CHQ ASD/MS

NSN CNS CINC ASD
STAFF BRANCH - I
NVV VCNS CINC ASD
NVL CWPA CDS -
NVP ACNS COS -
NVN DNP - -
NVM ACWPA COS GM(TECH)
NVS SSO COS GM(TECH)
NVZ DOA SO(MOV)
NVY DOA CBO -
NVD DND - -
NVU DW CD WK OFFICER -
NVE DOE - -
STAFF BRANCH - II
DTG NHQ CHQ ASD/MS
NDO DCNS COS ASD
NDO ACNS(OPS) COS -
NDA ACNS(AIR) COS -
NDS DSO COPO CY
NDW DSMO CD. S/M OFFICER MSUB
NDF DNAS CD. AVIATION OFFICER -
NDJ DOD CD. DIVING OFFICER -
NDM NDAM CATO -
NDI DNI CD. INTELLIGENCE OFFICER -
NDN DNOM CD. MET OFFICER -
NDC DNS CCO -
NDT DOT COPO -
NDW DAA CD. AVIATION OFFICER -
NVQ DSA Q SO(AP) -
NVW DSMAG SKK PROJECT -
NVI DNAI - -
NVR DSR COPO -
NVA DSR CD. ASW OFFICER -
NVG DSR CD. GUNNERY OFFICER -
NVF DSP - -
NVB SA TO CNS - -
NVC DOC - -
MATERIAL BRANCH
DIG NHQ CHQ ASD/MS
NMM COM CSO(TECH) ASD
NMC CLS CSO(P&A) -
NMA ACLS CSO(P&A)
NMS ACOM(SYSTEM) CSO(TECH) GM
NME DOS(E) CD ENGINEER OFFICER MGES & MSYS
NML DOS(L) CD ENGINEER OFFICER MELE
NMW DOS(W) CD ENGINEER OFFICER NWEA
NMY DVE - -
NMD DOMS O i/C WORK STUDY TEAM MEDP
NMH DLS CD SUPPLY OFFICER CHW
NMI DLS CD SUPPLY OFFICER MS
NMK DLS CD SUPPLY OFFICER CDRO
NMO DLS CD SUPPLY OFFICER CTS
NMJ DLS CD SUPPLY OFFICER -
NMP DCV CD SUPPLY OFFICER -
NMF DAC CD GUNNERY OFFICER -
NMT DTP CD TRANSPORT OFFICER -
NMX DNA - MFAB, MOUT
NMR DOR(REFIT) DRO AGM(PL)
NMZ DODY DRO AGM(PR)
(DOCKYARD)
NMQ - - DGM(QA)
NMY - - MYAS

0634 Commonly Used Signal Formats.

(a) OPDEF (Operational Defect)

NDO/ NDS/ NME/ or NML or NMW (Appropriate Professional Directorate)

OPDEF Serial No./Year.

(A) Equipment, structure system involved

(B) Description of defects
(C) Assistance required
(D) Effect on operational capability
(E) Store demand reference (if store required)
(F) EDC of repairs
(G) Any other relevant information.

(b) CANCEL OPDEF

(A) OPDEF DTG………. and Serial No.

(B) Rectified on
(C) Residual operational limitation, if any.

(c) OPDEM (Operational Demand)

(A) Pattern No. /Part No.

 (B) Drawing No.
(C) Description
(D) Quantity Required
(E) Last Known Cost
(F) Equipment/ Sub Assembly
(G) ARD Reference (Annual Revised Demand)
(H) Inventory No. /Page No. /Line No. (For Soviet Origin Stores)

Note: Quarterly report on outstanding OPDEM signaled to INSMA as INFO address

(d) STOREDEM (Demands required for Operational Defects)

STOREDEM Sl No./Year

(A) Description of Items

(B) Part No./ D 787 Page Line No.
(C) Priority
(D) Required Delivery Date (If Ship’s Movement Necessitates)
(E) Reason For Demand Is To Be Completed With The Words
'OPDEF Sl/Year' / OPDEF DTG

Note: All STOREDEMs and quarterly report of outstanding demands (STOREDEM)

are to be signaled to INSMA as INFO address

0635 Examples of Commonly used Signals.

(a) FORMAT OPDEF SIGNAL

-P- 271030 -CONFD-

FROM - SINDHUDURG
TO - FOCINC WEST FOMA
INFO - NHQ, ASD (MB), INSMA, FTSU (MB), K21

NDS/ NMB/ NMH/ NME(.) OPDEF E 01/94(.)

(A) NO.1 DA (.)

(B) CYLINDER LINDER CRACKED LEFT BANK (.)
(C) RA FOR CHANGE, OVERHAULING, TESTING AND TUNING (.)
(D) OPERATIONAL ON NO.2 AND NO.3 D/A (.)
(E) SPARES NOT HELD (.)

271030/JAN
(b) OPDEF CANCELLATION

-P- 151150 -CONFD-

FROM - SINDHUDURG
TO - FOCINC WEST FOMA
INFO - NHQ ASD (MB), FTSU (MB), K-21

NDS/ NMB/ NMH/ NME (.)

(A) 271030(.) OPDEF E 01/94(.)

(B) CYLINDER LINER CRACKED LEFT BANK (.)
(C) RECTIFIED 15 FEB 94(.)

151150/FEB

(c) FUEL DEMAND NAVYGRAM

-P- 072230 -R-

FROM - SINDHUDURG
TO - NSD (MB)
INFO - FOCINC (W) ASD (MB)

NME/ NMY(.) WENCO 0612(B) (.)

(A) 200 TONS LSHSD (.)

(B) 20 SEP (.)
(C) AT SOUTH BREAK WATER (.)

072230/APR
(d) ` STOREDEM

-P- 201020 -RESTD-

FROM - AMBA
TO - MS (MB)
INFO - FOCINC FOCWF

NMI/ NMH/ NMN/ NME/ NMR(.) OPDEF E 2/94(.)

(A) MAIN FEED PUMP FORD BEARING (.)

(B) H287-04627 PAGE 991 LINE10 (.)
(C) 10 AM 30 JAN (.)
(D) OPDEF 201015/OCT

201020/OCT

(e) LOGREQ

-P- 021130 UNCLASSIFIED

FROM - AMBA
TO - FOCINC (W)
INFO - FOCWF

NDS/ NMI/ NMM/ NSO

(A) 031315 (ESTIMATE TIME OF ARRIVAL) (.)

(B) YES (BERTHING ASSISTANCE REQUIRED) (.)
(C) NO (PERSONAL DISEMBARKATION) (.)
(D) YES (MAIL/STORE SUPPLY) (.)
(E) NO (REPAIR/MAINTENANCE REQUIRED) (.)
(F) FFO - 20 TONS
LSHSD - 20 TONS
AVCAT - 05 TONS

021130/NOV
 CHAPTER VII

PLANNED PREVENTIVE MAINTENANCE

0701 Aim of Preventive Maintenance.

(a) To improve reliability and availability of equipments by eliminating the

risk of breakdown.
(b) To increase operational availability by maintaining equipment to such
standard that designed performance can be achieved whenever required.
(c) To safeguard both material and personnel damage hazards arising in the
event of a failure by reducing the occurrence of failures.
(d) To economies in Time, Labour and Material by preventing large scale
breakdowns.

0702 Aim of Preventive Maintenance Systems.

(a) To state the maintenance test and provide a facility for planning and
controlling its execution.
(b) To contribute to improvements to equipments, maintenance practices
and associated facilities by establishing communication between designer,
manufacturer, maintenance authority and user.
(c) To provide standard procedure for maintenance work there by
simplifying training of personnel and enabling them to follow the same practices
wherever they are serving.
(d) To improve the morale of ships staff by installing confidence in their
equipments and reducing the need for unscheduled breakdown.
(e) To enable commands to plan and operate the deployment ship with
confidence that programmed requirements will be fulfilled.
(f) To verify the logistic support required under average conditions so that
accurate provisioning of stores and spare gear can be made both ashore and
afloat.
(g) To identity short coming in the knowledge and skill of personnel so that
remedial training, complementing and other action can be taken.

0703 Requirement for corrective maintenance. A need for corrective

maintenance action may be indicated by obvious degradation in performances by
routine tests or examinations or during the undertaking of preventive maintenance
work.

0704 Undertaking of corrective maintenance. Depending on circumstances,

corrective maintenance action may be deferred until some later convenient
opportunity. The nature of the work facilities available and other factors may decide
whether corrective maintenance is to be undertaken by ship's staff, base, dockyard or
contractor. Whenever practicable any interfacing corrective and preventive
maintenance is to be carried out of the same time either by deferring corrective work
until the next occasion of carrying out preventive maintenance routines or by bringing
forward the latter to coincide with the corrective actions.
0705 Maintenance Schedules. Maintenance schedules are the basic
documents of all preventive maintenance systems and they are produced for
requirements, groups of equipments or systems. The maintenance schedule contains
all the recommended preventive maintenance for the equipment. Authority for new
equipment and subsequently amended in the light of experience in the fleet, assume a
normal environment and usage to the equipment concerned. They are intended as a
guide for the ships officers who should vary the maintenance carried out to suit the
actual environment and usage. Proposals for amendment should be made on form S
2022.

0706 Each operation is identified by a number and there exists a schedule for each
operation which includes:-
(a) A brief job description.
(b) Who should do the work?
(c) The periodicity at which it should be carried out.
(d) The status of the operation.
(e) The user's reference number is a 5 digit number allocated to the
operation and used for reporting purposes by ships.

THE STANDARD E2 SYSTEM

0707 Although the principles are the same, installation and application of the
standard E2 system can vary slightly between ships of same type of class to suit
individual difference in construction.

0708 Ships Equipment List. List produced by the Indian Naval Ships
Maintenance Authority (INSMA) for each class of ships. It indicates for each
department in individual ships, what equipment is fitted, where it is located and the
number of its appropriate maintenance schedule. The lists are used by INSMA to
supply their correct maintenance documentation, and by headquarters department to
identify equipment actually fitted in ships. The amendments of ships equipment list will
depend on reports from ships, expect when ships are in hand for long refit or
modernization and are programmed to have the upkeep management system
reinstalled. Changes to equipment fitted should be reported to INSMA using form
S2022 (revised). During normal refit or modernization the initiative for producing
updated ship equipment list will be taken by INSMA.

0709 Maintenance Schedule Volumes. The maintenance schedule required

for the equipment fitted are bound in to departmental volumes or such volumes as the
user requires maintenance schedule are fully described in Chapter 2 paras 10 to 14 of
BR 1313/73.

0710 Maintenance Instruction Cards. This is an extended version of the

maintenance operation description given in the maintenance schedule, it tells the
person carrying out the maintenance what he is required to do. It is printed on card or
paper and is protected by lamination film or group of locations.

0711 Maintenance Record Cards. Maintenance record cards are raised for all
SS and Base maintenance operation with periodicity of 4 months or longer. In the
case of multi location equipments a MRC is provided for each location or group of
locations.

0712 Central Planning Cards. These accompany each maintenance record and
bear brief details of the equipment, schedule numbers, periodicity and location
together with the brief description of the maintenance task. It is used in conjunction
with a central planning board for planning and displaying the state of maintenance
work.

0713 Index Cabinets. Plastic envelops containing the maintenance record cards,
maintenance instructions card and central planning card are stowed in maintenance
schedule number order in standard card index.

0714 Master Plan. Each department in a ship is provided with a binder

containing graded sheets, listing for each equipment, all maintenance operation
scheduled to be undertaken at intervals of four months or longer over a period of six
years. Against each maintenance operation a diagonal line is drawn in an appropriate
square on the grid to indicate when maintenance will be due in accordance with the
periodicity indicated by the maintenance schedule. Completion of items is indicated by
cross marking the original diagonal line.

0715 Central Planning Board. Each department is provided with a display board
covering a period of four months. Panels at the bottom and side can be marked with
the ships programme and section responsible for the work being planned. Central
planning cards for the maintenance due in the ensuing four months, are extracted
from their plastic envelop and arranged on the board to suit the ships programme. By
referring to the planning cards on the board the work due each week can be allocated.
Cards are removed from the board when the work related to them has been
completed. Thus the board also provides a visual indication of maintenance work due
or outstanding at any time.

0716 Section Planning Board. These are provided in each section and are
made up weekly with the names of rating in the section and the tasks they are
required to perform. Attached to each board are two boxes, in to one of which the
plastic envelops containing the maintenance record cards and instruction card for the
maintenance items to be under taken are placed for collection by the rating who will
carry out the work. Cards for completed work are put in the second box from where
they are returned to the departmental planning office.

0717 Operation of the E2 system. At the start of each four monthly planning
period the departmental master planner is to:-

(a) Mark the ship programme for the next four months on the board to
indicate time at sea, in harbour, AMP etc.
(b) Refer to the master plan to identify all maintenance items due to be
under taken in the ensuring four months.
(c) Extract from the plastic envelops for each item to be under taken the
central planning card and place these cards in the board to suit the ships
programme and to provide as even as possible distribution of work through out
the planning period.
 (d) Replace plastic envelops with remaining contents in the index cabinets
in correct sequence.

0718 Task Allocation By Master Planner. At the end of each week the
departmental master planner is to extract from the index cabinets the plastic envelops,
complete with the enclosures, for work due to be done during the next week and pass
them to the heads of section who will be responsible for getting the work done.

0719 Task Allocation At Section Level. Each head of section will, on receipt of
this plastic envelops:-
(a) Mark up this section planning board to indicate which jobs are to under
taken by the men of his section giving the due regard to each man's ability and
availability.
(b) Place the plastic envelops in the 'TO BE DONE' attached to the section
planning board.

0720 Doing the Work. Rating in each section will:-

(a) Identify from the section planning board the maintenance tasks allocated
to them.
(b) Remove the relevant plastic envelops from the 'TO BE DONE' box and
carry out the work shown on the enclosed maintenance record card and
maintenance instruction card.
(c) On completion of each task (maintenance) enter on the maintenance
record card:-
(i) The time taken to do the work.
(ii) The date work was completed.
(iii) Place the envelope with enclosures in the 'DONE' box at the
section planning board.

MAINTENANCE SCHEDULE

0722 It is a standard document for maintenance and repair of IN ships with

periodicity for maintenance and repair. The periodicities of maintenance routines are
related to the requirement of equipments fitted and maintenance schedule represents
the 'Bill' which must be paid off if the functioning of equipments and the ship is to be at
maximum efficiency.

0723 The aim of maintenance schedule is to achieve the following needs from all the
equipments.
(a) Optimum availability
(b) Optimum reliability
(c) Optimum performance
(d) Optimum economy

0724 Amendment to Maintenance Schedule.

(i) Equipment became obsolete and removed from ship.

(ii) New installation
(iii) Alteration, addition and modification.
 (iv) Incorrect periodicity of scheduled item.

0725 Procedure Maintenance schedule amendment proposal form IN 928 is filled

by ship as follows:-

(a) Cruisers and above - 4 copies

(b) Destroyers and below - 5 copies

0726 INSMA scrutinizes the proposal and inserts their remarks and returns back to
the ship. Otherwise INSMA forwards 2 copies of amendment proposal with his
recommendation and comments to NHQ (professional directorate) for approval. NHQ
approves the proposal and forwards the approval to ship and INSMA. On receipt of
approval from NHQ, INSMA publish the amendment and distribute the amendment to
all concerned.
 CHAPTER VIII

TRIALS

0801 All machinery and the ship all a whole undergo a number of trials throughout
their life. These trials serve a number of important objectives including demonstrating
the performance, operability and endurance of the machinery fitted on board. The
main purpose of machinery trials are:-

(a) Trials of new machinery installations to check that they meet the
requirements of their specification and to establish the key parameters with
which subsequent trial, result may be compared.

(b) To find out important defect in the performance of machinery before refit.

(c) To check the machinery performance after refit, repairs, modernization or

conversion To certify that the machinery is fully fit for service and that every
change affecting machinery performance has been identified for comparison
with subsequent trials results.

(d) To periodically check operational ships performance at full power of all

machinery against the results of contractor sea trial or results approved after
subsequent modification. Also it gives a chance to check that the ships
companies are proficient in operating the machinery.

0802 Types of trials.

Harbour trials Sea trials Occasionally/Periodically

(a) Harbour acceptance (a) Preliminary Sea (a) Four monthly full power
Trial Trials trial (Two hours)
(b) Basin Trial (b) Sea acceptance (b) Large repair trial
Trial (c) Endurance trial
(c) Pre refit trial (d) Fuel consumption trial
(d) Past refit trial

0803 For new commissioning ship the following trials are conducted:-

(a) Contractor sea trials

(b) Machinery acceptance trial

PRE REFIT TRIALS

0804 Purpose. These trials are meant for:-

(a) Compilation of defect lists.

(b) Assimilate the present load carrying capacity of the machinery
(c) Find out the machinery limitations
(d) Check the efficiency of controls and instrumentations
(e) Compilation of supplementary defect list
 (f) To find out grey areas of tuning of engine with dockyard assistance.

HARBOUR ACCEPTANCE TRIALS (HATS)

0805 Occasions. End of Refit

0806 Purpose.

(a) Trials of Diesel alternators.

(b) Trials of Steering gear.
(c) Trial of REF and A/C plants.
(d) Trial of Air compressor.

0807 Actions to Be Completed Prior To Trials

(a) Systems to be completely buttoned up

(b) Pressure tests to be carried out where necessary.
(c) Instrumentation to be complete to be inspected.
(d) Cold checks to be done where possible.
(e) Control system to be checked.
(f) Cleanliness of the highest order.
(g) Fire fighting equipment fully operational.
(h) Ships staff fully trained and geared up.

Note:- The Main Propulsion Trials are not covered in this trial ,only cold checks
of M/E are done and shaft is turned if required.

BASIN TRIALS
0808 Occasions.

(a) During commissioning

(b) After major repair work has been carried out on the main propulsion
package or main propulsion controls
(c) After a major repair on auxiliaries.
(d) Change of ship staff/key sailors of the department.
(e) A long lay off .
(f) As and when required.

0809 Purpose. To test the functioning of the machinery and its control equipment
before a ship proceeds to sea.

0810 Actions to Be Completed Prior To Trials.

(a) Permission to be taken from AA.

(b) Ship in the vicinity to be informed of the trial.
(c) Crew prepared for emergencies.
(d) Doubling of ships lines.
(e) Bridge to be manned
 (f) Communication between bridge and MCR /machinery spaces, bridge
and ASP, MCR and ASP etc to be proved.
(g) Ship siren available.
(h) Stand by Power generation plant to be operational.
(j) Incase of twin shaft, one shaft to rotate AHEAD and other ASTERN
(k) Strict adherence to COs standing orders ,EOs standing Order, SNCO,
WNCO, ENCO,etc. for rpm pitch ,duration of trials, running under load ,settling
down time etc
(l) All remote control instrumentation to be checked and inspected.
(m) The lagging may be left open so as to find out any leakage
(n) Safety devices to be checked.
(p) Communication to be checked.
(q) Controls from bridge and other positions to be checked.

PRELIMINARY SEA TRIALS (PST) &SEA ACCEPTANCE TRIALS (SATS)

0811 These trials are done mainly for main propulsion equipment and equipment
which can be tried out in harbour. The main propulsion plant is slowly loaded in steps
till full load. These trials comprise:-

(a) Propulsion system trials.

(b) Stabilizers trials.
(c) Steering gear trials
(d) Heeling and Maneuvering trials.

FULL POWER TRIALS (FPT)

0812 Occasion. Prior to DCD and once a year for all ships.

0813 Purpose.

(a) After a major repair/renewal of main propulsion plant.

(b) Major overhaul of GT.
(c) After shafting /engine RG alignment.
(d) After a major overhaul of CPP.
(e) After 50% retubing of boiler tubes or after replacing all fire row tubes.

LARGE REPAIR TRIAL

0814 GT Ships.
(a) Repair to turbines requiring rebalancing or realignment.
(b) Complete or partial reloading of PT or the casing.
(c) Major overhaul of GT.

0815 Diesel Ships.

(a) Major overhaul of the propulsion D/E.

0816 Steam Ships.

(a) Boiler repair including retubing of fire row tubes.
 (b) Renewal of more than 50% of generator tubes or all of Economizer of a
boiler.

0817 All Ships.

(a) Renewal or realignment of propulsion gearing or Shafting.

(b) Major overhaul of CPP (if fitted)
(c) Removal or replacement of more than 50% of the propulsion aux.
Machinery.
 CHAPTER IX

REFIT AND REPAIRS

0901 Annual Refit Conference (ARC). Annual Refit Conference is called by

NHQ. All the C-in-Cs, ASDs, MSs and Fleet Commanders attend this meeting.
Following are discussed in this conference.

(a) Progress of refit work of ships under refit.

(b) Ships due for refit and their refit programme.
(c) Allotment of ships for refit to different naval refitting authority
(d) Off-loading ships for refit to civil refitting authority.

0902 On completion of refit conference, NHQ(DFM) promulgate the refit programme

of ships to commands and dockyards. Refit cycle for different class of ships are given
at No 48/79.

0903 Refit Planning Programme. Based on the decisions taken during the
ARC, a Refit Planning Programme for the year is made by the planning floor of the
dockyard. In order to ensure that the refit activities are timely and successfully
completed this programme is forwarded to ships and other authority to take timely
action prior to commencement of refit.

0904 Defect list Conference A defect list conference is held in the dockyard
before refit commences. The following attend the defect list conference.

Command: CSO(TECH), CEO, CRO, CLO

Dockyard: GM(R), AGM(PL), AGM(PR), DGM(Mat), Production Managers.
Ships staff: Commanding Officer, EXO, EO, LO and Shipwright Officer
Material Org: CMP

At this forum following discussed and decision are taken:-

(a) Major scope of work
(b) Finalisation of defect list remarks.
(c) Ships milestone (cardinal dates)

0905 Pre Refit Trials. Pre Refit Trials are programmed 5 weeks before
commencement of normal refits and above to enable better appreciation of the actual
state of machinery performance of ships due to commence scheduled refit.

0906 In addition to confirming the defects projected by the ship's staff, these trials
also aid in identifying fresh defects which may have arisen since the submission of
defect list, or those defects overlooked or not adequately recognized for any reason.
These trials are to include details of performance checks of engineering and electrical
main machinery, auxiliaries and their systems. The trial schedule is to be intimated to
MTU and ETMA well in advance and the readiness of machinery, equipment required
by MTU/ ETMA for pre refit trials is to be intimated by the ship, at least one week in
advance to MTU/ETMA and command headquarters and dockyard.
0907 MTU/ ETMA represent the Administrative Authority (Command) and witness all
such trials and render independent reports on the performance of machinery together
with list of defects observed and recommended limitation of the equipments, remedial
measures and necessity for repeat trials. All such important defects and deficiencies
are to be made good during refits.

0908 Post Refit Trials. Post Refit Trials of both engineering and electrical
machinery of the ship's that have undergone scheduled refits and modernizations is
witnessed by MTU/ ETMA in three phases, namely harbour, preliminary and final sea
trials. Refitting authority also associates themselves with all these trials to help in
providing satisfactory performance of machinery/ equipment/ systems.

0909 Refit Monitoring. The refit of the ship is planned and controlled with
reference to milestones decided jointly at Defect List Conference. As some work
during refit will be the responsibility of SS/ FMU/ AST and other civil agencies, there
will obvious be considerable interaction between activities of dockyard and other
agencies. The complexity of the present generation ships requires effective planning
and controlling of progress of the refit so that essential services are available on time
for testing tuning and setting to work of equipments. The cardinal dates for all
milestones are therefore communicated by Dockyard (planning dept) to the ship and
all concerned.

0910 Refit Coordinator. To ensure efficient working of the system, the progress of
refit, a refit co-coordinator is appointed for the ship by the planning department of the
dockyard. He interacts closely with ship staff and the production floors in the dockyard.
He represents the Manager (Planning) for day to day monitoring of refit.

0911 Meeting with Manager. Ship staff works in close collaborations with all
Dockyard Production Managers so that areas requiring attention are brought to the
notice of the concerned department without wasting any time. Ship staff is to
constantly maintain a liaison with the various managers to ensure timely completion of
the projected work.

0912 Meeting with AGM(PR). Fortnightly Refit Progress Meeting is chaired by

AGM(PR). Matters which could not be solved with the managers are discussed here.
In addition policy matters, review of milestones and Dockyard Completion Date (DCD)
is discussed.

0913 Refit Office. When ship is scheduled for refit, a Refit office is opened to
monitor all refit related activities. The Engineering Officer is generally designated as
the Refit Officer. The refit office is manned by sailors from the engineering, electrical
hull department. The functions of the refit office are following:-

(a) Receive dockyard workers and direct them to their place of work.
(b) Issue gate passes for items which are taken out from ship for repair.
(c) Landing/collection of DOSSRR jobs.
(d) Monitoring the work progress of equipment in different centers
(e) Liaison with Quality Control department for checks on equipment/
machineries being refitted in dockyard
(f) Witness tests/ trials of machineries in dockyard
 (g) Liaison between ships and dockyard.

0914 Responsibilities and duties of department during Refit

(a) Liaison with dockyard for smooth and timely completion of refit.
(b) Monitor the progress of machineries being refitted on board.
(c) Security of equipment and fittings
(d) Preservation of all still machineries.
(e) Action on DOSSR and SS jobs
(f) Personal and machinery hygiene.
(g) Installation and inspection of equipment and associated system.
(h) Preparation for HATs, Basin and other trials.

0915 Refit Non-Start Signal. This signal is made by ASD reporting inability of
commencing refit as scheduled, giving reasons, other wise the refit will be presumed
to have commence to have on due date.

0916 REFSLIP Signal. REFSLIP signal is made by ASD whenever a slippage in

DCD is anticipated for reasons mentioned in the signal. A revised DCD, if possible, will
be indicated while making REFSLIP signal.

0917 REFCOM Signal. On completion of refit REFCOM signal is made by ASD.

0918 Form IN 477. Form IN 477 is forwarded by the planning manager to the
ships prior to completion of her refit. The form is completed by the ship staff and
forwarded, duly signed to the dockyard with in 4 weeks of its receipt. Any reservation
and comments on the refit work package is to be recorded and appended to this form
by ships.

REFIT MANAGEMENT

0919 During the operation periods of ships the ships staff does not have the time to
carry out the maintenance routine due on machinery/equipment. The equipment
/machinery also may not be available since they are operating to meet the operational
commitment. To overcome these difficulties the ships are planned for self/ assisted
maintenance of machinery /equipments as also refits to cater for major overhauls.
These ops cum refit cycles differ for each class of ships.

0920 Self Maintenance Period. This is a period which will be arranged in the
ships program to give the ship an opportunity to carry out maintenance with out any
assistance i.e maintenance by ships staff. Assistance may be taken from Afloat
Support Teams/ Fleet Maintenance Unit.

0921 Assisted Maintenance Period. This is a period which will be arranged in the
ships program to give the ship an opportunity to carry out maintenance with
assistance of dockyard. These are arranged since the ships are so designed and
complimented that the ships staff are unable to keep abreast of normal incidence of
minor defect and maintenance without external support.
0922 When ships are programmed for AMP they are to forward defects list in the
form of AWRF as follows:-

(a) To Command HQ with copy to Dockyard 5 week before starting date.

(b) AWRFs are to be sent together for each Hull, Engineering, Electrical,
and Weapon department.
(c) AWRF are to include all the outstanding
maintenance schedule which could not be done by ships staff (over 04 months
periodically) and can be completed with in AMP period.
(d) AWRF should include all defect which have arisen during the operational
phase and could not be done by the ships staff/ are beyond SS capacity.
Command HQ will scrutinize the AWRF and forward remarks to dockyard for
assistance wherever necessary. After the submission of AWRF only operational
defect will be considered. Such defect will be discussed with Command Refit
Officer and assistance, if required will be asked by command by signal.

0923 Refit. This is a period which will be arranged in the ships program to give the
ship an opportunity to carry out major routines falling due on machinery by time and by
running hours. Assistance is sought from dockyard/ equipment manufacturers for
refitting of these equipments. All defects/ routines are projected to Command (for
Command Refit Officer) and to Dockyard by Defect Lists. The procedure for raising
these defect lists and composition of each defect list is laid down in subsequent
paragraphs.

0924 Raising Defect List. On receiving the refit programme from command
and RPP from refit authorities, ship's staff prepares the defect list department wise.
The Engineering Officer of the ship as the Refit Officer complies the defect list of ship.
Defect list should be accurate, comprehensive and be submitted in time to allow the
refitting authority to plan refit properly. The defect list is rendered as follows:-

(a) Defect List Part I. It contains the maintenance routines which are/
would fall due by end of refit by time or running hours. Name of the equipments,
schedule No, total number of items, periodicity of routines, date last done, are
to be indicated for each defect list item. It is to be forwarded 20 weeks prior to
commencement of refit or as shown in RPP format.

(b) Defect List Part II. It contains all out standing known defects. Cross
reference should be given in all respect of major defects in conjunction with
maintenance routines in Defect List Part I. It is forwarded 12 weeks prior to
commencement of refit or as shown in RPP format.

(c) Defect List Part III. It contains all approved ‘Alteration and Addition'
for which NHQ approval has been obtained. Approval authority’s letter
reference for items is to be quoted. This is forwarded along with defect list part
1.

(d) Supplementary Defect List. It contains a list of defects observed

since submit ion of Defect List Part II and defects observed during Pre Refit
Trials and before Defect List Conference. Supplementary defect list is not to
be forwarded during SRDD.
 (e) AWRF (Additional Work Requisition Form). It contains defects, if any,
found after submission of Supplementary Defect List and defects observed
during refit. Number of AWRFs and submission of last AWRF is decided in
Defect List Conference. Normally last AWRF is raised 4 weeks before the
schedule completion of refit.

Note: Defects projected in Defect List Part II, Supplementary Defect List and AWRFs
are to be specific and are to give details such as clearances, test pressure, parameter
etc. and are to be compiled after investigation by the ship's staff.

0925 Numbering. The complete defect list including the AWRFs is to be serially
numbered and grouped under Hull—001-999, Engineering—1000-1999, Electrical
and Weapons—2000-2999.

ALTERATION AND ADDITION

0926 Any work concerning modification and addition to the exiting hull structure,
machinery, equipment and their associated fitting are termed as A’s and A’s. These
can be proposed by the Commanding Officer through the Administrative Authority to
NHQ

0926 Reason for raising A’s and A’s

(a) To improve fighting capability of the ships

(b) To improve the living condition of the ships company
(c) For personal safety and protection
(d) To raise morel of the ships company
(e) To meet the damage control requirement
(f) To easy operation/maintenance of machinery

0927 The following points are to be considered before raising A's and A's

(a) It does not effect the stability of the ships

(b) It should not effect the operation of machinery/ equipment
(c) It does not have an effect on the water tight integrity and gas tight
integrity of the ships.
0928 Procedure for raising A's and A'S

COMMANDING OFFICER
(A's &A's is proposed in a letter, five copies stating details)

Administrative Authority Refitting Authority Senior Squadron Ship

JOINT MEETING
(Administrative Authority will fill up the IN 359 is further distributed)

NHQ RA AA Ship
(2 copies) (One copy) (One copy) (One copy)

0929 NHQ will go through the proposal received, the drawings and cost of the A's
and A's. If the proposal is found suitable, NHQ will grant approval for the same. If
monetary sanction of GOI is required NHQ will take this approval and then he will
intimate the ship, AA and Refitting Authority. NHQ will give Allotment No., Serial No.
of the item and financial approval for the work to be done.

0930 Once NHQ approval for an As and As has been obtained, the Refitting
Authority will take action to make Preliminary Layout Drawing (PLD). These will be
prepared by Manager Design and Documentation Bureau (MDDB). The Production
Manager will based on these drawings find out present cost of material, cost of labour,
cost of over all job involved and also equipments required as well as source of supply.
RA will give all the information along with PLD to NHQ. After getting approval from
NHQ RA will commence the work on A's and A's with in 3 months. On completion, RA
will send completion report to NHQ. Ship is required to send 1/2 yearly report on A's
and A's.
 CHAPTER X

DOCKING AND UNDOCKING

1001 Docking Arrangement and Responsibility

All Ships are required to dock as per their refit cycle for work on the under
water fittings and hull preservation. Before entering dock, ship's staff is to be study the
regulation regarding docking in general and the following points are in particular:-

(a) Fire main and magazine flooding arrangement.

(b) Docking position of propeller.
(c) Responsibility for watertight integrity when flooding the dock.
(d) Change in weight distribution when in dock.
(e) Precaution for sonar domes, logs and other hull appendages.
(f) Precaution for hot work.
(g) Retention of fuel and ammunition on board.
(h) Ship's pumping arrangement.
(i) Stability

1002 Precaution in Dry Dock

Ships in dry docks are to observe the following precautions:-

(a) Main auxiliary and diesel machinery are not to be run whilst on block or
afloat without the prior approval of the Dock Master / ASD.
(b) Propellers are not to be turned without specific instruction.
(c) Weights are not to be shifted which would affect the trim, draught and/or
stability of the ship on blocks and in afloat.
(d) Decks and under water hull portion are not to be washed when paint is
about to be applied or paint is still fresh in the under water hull areas.
(e) Ships are to ensure that carries over pipes are fitted. These pipes are
made available by the dockyard. These pies are to be removed immediately
prior to undocking.
(f) See also WENCO (OPS) article 0806.

1003 Docking Report

(a) Ships are to be forwarded Docking report on form IN 379 in sextuplicate

along with the defect list/ AWRF item connecting docking.
(b) Information held by the ship regarding last docking, ship's movement
since last docking, previous paint scheme applied etc. is to be entered by the
ship on form IN 379 and signed by the Commanding Officer prior to
submission.
(c) Ships are also to furnish to Manager Dry Dock and Hull Preservation
(MDDHP) information in the form AIM(C) (Assistance Industrial Manager
(Centre)), 24 hours before dry docking. This form is to cover points not covered
by form IN 379.
(d) Naval Dockyard is to fill relevant portions of IN 379 including the points
listed below.
 (i) Cleaning (removal for periodic inspection) of propellers and blade
required if required.
(ii) Examination of fairing plates and rope guards.
(iii) Examination (repair and recoating as necessary) of tail shaft
together with the work under taken by other department.
(iv) Cleaning of ship's bottom.
(v) Steering rudder examination.

1004 Docking Guidelines.

(a) Clear heaving line.

(b) Prepare for taking Dockyard wire.
(c) Derricks/ davits/ ladders to be turned in/ removed.
(d) Unsling bottom lines.
(e) Rig plumb line ford and aft.
(f) Adjust trim and draft as dock master’s instructions.
(g) Ensure there is no list.
(h) Lash the propeller at docking position.
(j) Lash the rudder in mid-ship position.
(k) No shift of weights is permitted unless required by dock master. If so
instructed, keep a record.
(l) Defuel and obtain gas free certificate for hot work prior to entering dry
dock.
(m) De-ammunition prior to entering dry dock.
(n) Seal toilet and sewages.
(p) Open water tight sliding door before sitting on blocks.
(q) Mark side shore position.
(r) Stand by with diesel driven dewatering pump.
(s) Connect shore fire main at first possible opportunity.
(t) Switch off ICCP.
(u) Clean propeller as the water level is receding in the dock.
(v) Fit flooding bonnets immediately after dock is dry.
(w) Fit carry over pipes immediately on docking.
(x) Do not run machinery in dock with out dock master permission.

1005 Undocking Guidelines.

(a) Inspect under water hull and all underwater fittings.

(b) Apply protective coating on the propeller (Grease/ Heavy Oil).
(c) All under water compartment are to be manned.
(d) Shut all under water valves.
(e) Test all under water valve joints and seating for leakage.
(f) Have roving search and flooding parties to take continuous rounds.
(g) Take ships load on D/A as soon as ship floats.

Note: The Commanding Officer is required to sign undocking certificate and give to
dockyard prior to flooding the dock. All checks as per Chapter 5, BR 3000/3001 to be
completed prior to signing the form.
1006 During docking period. During dry docking of the ship, the following works
and examinations to be carried out:-

(a) Refit of under water valves cocks and fitting.

(b) Examination and repair sea inlet gratings and sea tubes.
(c) Examination and repacking of stern gland.
(d) Gauging and relining (if required) of stern tube bushes.
(e) Gauging and relining (if required) of 'A' bracket bushes.
(f) Cleaning, inspection and repair (if required) of propeller.
(g) Examination of fairing plates and rope guards.
(h) Examination, repair and recoating (as necessary) of tail shaft.
(j) Cleaning of ship's bottom.
(e) Examination of rudder.
(f) Examination of under water anti submarines equipments.

1007 Precaution in Dry Dock. Ships in dry docks are to observe the following
precautions:-

(a) Machinery (main and auxiliary) are not to be run while on dock blocks or
afloat in dry dock without the prior approval of refitting authority.
(b) Propellers are not to be turned without specific instruction from refitting
authority.
(c) Weights are not to be shifted which could affect the trim, draught and
stability on block or afloat.
(d) Decks and hull portions are 'NOT' to be washed when paint is about to
be applied or paint is fresh in the under water hull areas.
(e) Bilge water is 'NOT' to be drained to dry dock.
 CHAPTER XII

NBCD

1201 Nuclear, Biological, Chemical Defence and Fire Fighting has cone to assume a
very high priority as a Combat Discipline in the Indian Navy. NBCD preparedness
directly affects fighting efficiency and survivability at sea. Even during peace times
operations, a ships crew may be required to meet NBCD situations, wherein timely
and correct response can significantly reduce loss of human life and material damage.
The engine room department is at the forefront of all NBCD related activities on board.

1202 NBCD States of Readiness. Damage can occur in a ship at any time from
many causes like enemy action, collision, grounding, fire and explosion, crash landing
of aircraft or just by bad weather. There is always some degree of risk, in harbour and
at sea, in peace or during war. At all times, therefore, therefore one must be prepared
for the risk, to prevent damage and to limit its extent and minimize the effects when it
occurs.

1203 Preparedness before damage is provided by NBCD states of readiness. There

are three states of readiness designed to meet all possible situations:-

(a) State I - Action state (Action imminent)

(b) State II - Normal war state at sea and in harbour. (Action possible
with little warning)
(c) State III- Normal peace state at sea and in harbour (Non action
damage possible at any time)

1204 These states provide a uniform frame work throughout the fleet into which ship
build its own organization.

State – Attack or Highest state of NBCD preparedness compatible with fighting

I damage efficiency. Disregards habitability wear and tear on machinery.
imminent All NBCD positions fully manned with NBCD personnel relaxed
for meal etc as ordered by the NBCD officer.

State – Attack or Normal war cruising and harbour state. Skeleton watch system
II damage with personnel drawn from all departments.
possible

State – Attack or Normal peace time and harbour state, large ships provide
III damage Skeleton watch system as for state 2. Small ships, no NBCD
unlikely manning except for the SCC watch keeper and patrols. In
without harbour, maximum possible habitability, routine and
adequate maintenance.
warning
1205 Status of Engineering Equipment

ITEMS STATE I STATE 2 STATE 3

Main In units full power At sea:- As state I
machinery available as ordered Harbour:- As As ordered
ordered
Auxiliary
Machinery In units As required As required

Main All steam and gas As many on load as At sea: - Enough

generator turbine generators necessary running to ensure
loaded, diesel adequate power if
generators either on one fails.
load or at immediate Harbour:- As ordered
stand by
Air Main isolated. Main isolated and Maintenance as
Compressors Compressors run as under pressure from necessary
necessary bottles.
Refrigerating Operating and un As state I Operating except as
and air manned. required for
conditioning maintenance
machinery

1206 All other machinery in state I and II fully in operational state and state III as
required. (Can be under maintenance as necessary). Man power and watch keeper
close up as per watch, Marine Engineer Officer/ head of department must formulate
the organisation for each state in their departments.

1207 Watertight Markings.

(a) X Marking. Shut in all watertight conditions. To be opened only by
permission. If required to be Kept open, a sentry is to be posted or May Be Left
Open disc must be used.

(b) Y Marking. Shut in conditions Y and Z, open in condition X. When

shut, may normally be opened for passage or use but must be immediately shut
again.

(c) Z Marking. Shut in condition Z. Open in X and Y. When shut, the rule
for opening is the same as for doors marked Y.

1208 Gastight marking.

(a) A Marking. Shut in condition A. When condition ‘A’ is in force Opening
so marked are not to be opened without specific permission from HQ 1

(b) M Marking. In condition ‘A’, opening so marked are under he control of

the user department. Eg machinery intakes will be under the control of user
departments.
(c) R Marking. Fittings or equipments so marked must continue to run or
remain open for recirculation.
 CHAPTER XIII

SAFETY PRECAUTIONS

HOT WORK

1301 Definition. The term welding and hot work includes all arc welding,
oxyacetylene welding, brazing, use of blow lamps and liquefied petroleum gas burners
and any other operations which involve the use of naked heat.

1302 The following action is required to be taken by different authorities whenever

hot work is carried out on board ship.

(a) Action by Refitting Authority

(i) Adequate notice to be given by refitting authority to the prior to

carrying out hot work.
(ii) A notice in writing regarding welding is to be handed over to OOD
(Officer of the Day) of the ship by the supervisor of the dockyard.
(iii) Assistance for removal of inflammable material like paneling,
lagging etc to be provided.
(iv) The 'Safe to Weld' certificate signed by the departmental officer
concerned and counter signed by the NBCDO Officer is to be obtained
before commencing hot work.
(v) The supervisor and welders must be satisfied about all
arrangement prior to commencement of hot work.

(b) Action By The Officer Of The Day

(i) On receipt of hot work notice, inform departmental officer,

NBCDO, EXO and the Commanding Officer.
(iii) He is to authorise commencement of hot work only after receipt of
the 'Safe to Weld' certificate and after ensuring welding sentries are
present with all extinguishers in place.

(c) Departmental Officer. Before signing "Safe to Weld" certificate, he

has to ensure following:-
(i) All inflammable including insulation, stores, packing material, oil in
bilges are removed.
(ii) Access covers, manhole covers of any closed compartment such
as tanks, cofferdam etc. are removed and ventilated and certificate as
"Gas Free".
(iii) All precautions to prevent fire are observed and sentries with fire
extinguishers are available.

1303 Precautions Prior To Hot Work.

(a) Presence of Oil. Presence of oil increase the risk of fire, so prior to
commencement of hot work ensure, oil has been removed from the vicinity of
work place.
 (b) Protection of Electric Cables. All electric cables in the vicinity are to
be protected by following means:-
(i) Disconnect from junction box, unclamp and keep them away from
bulkhead or deck head.
(ii) If (i) is not possible, then warp the existing cable with asbestos
cloth properly to avoid falling of molten metal particles.
(iii) Ensure all welding equipments, cables are in good condition and
ensure electric welding equipments are safely and efficiently earthed.
(iv) Gas cylinders are not normally to be placed below weather decks.
In exceptional cases, under constant supervision, they may be taken into
compartments.
(v) Sentry with fire extinguishers is stationed at site and on the other
side of the bulkhead in the adjacent compartment.
(vi) Fuel and lub oil vents are shut. All HP fluid pipes are properly
protected.

1304 Welding On Pipe Work and Trunking.

(a) Welding on pipe work and trucking in place are strictly prohibited under
following circumstances:-
(i) In compartment containing explosives.
(ii) On pipes and trucking any position of which passes through
compartment containing explosives
(iii) On other pipes or turning within 6 meters of compartment
containing explosives
(iv) In compartment containing, unsealed flammable material e.g. fuel,
lubricant oil, wet paints or ignitable solids and where the pipes or
trucking passes into and adjacent compartment containing such
material, that compartment is to be manned by a sentry equipped with
appropriate fire fighting equipment.
(v) Within 2 meters of the side of operation on pipe containing any
trace of fuel, lubricating oil or hydraulic fluid.

(b) To prevent flammable vapors in pipe system reaching the vicinity of

welding, the system pipes may be isolated by shutting the valves. Warning
notices regarding state of system are to be displayed prominently at control
position.

(c) All hot works are prohibited with in 6 meters of deck or bulkhead
bounding magazines or other explosive compartment. The distance may be
reduced with express permission of the EXO after ensuring all the safety
precautions.

(d) The following fire appliance are to be provided with each sentry

(i) Two 9 liter AFFF (Aqueous Film Forming Foam) extinguishers.

(ii) One CO2 extinguishers where electrical risk exist.
(iii) Adequate quantity of asbestos cloth or other fire retardant
material.
 (iv) Additional extinguishers to be available within 15 meters of the
location of welding.

(e) All area where welding / burning operation have been carried out, are to
be inspected on completion of the day's work.

(f) On completion of welding and before returning the fire fighting

equipments, a through inspection of adjacent compartments are to be made to
ensure that there is no smoldering material or fire hazard present.

PRECAUTION WHILE ENTERING CONFINED SPACE

1305 Confined Space. The compartment/ space which are sealed for a long
period of time and which are liable to contain gases which may from explosive
mixtures or prove harmful to life are called as confined space.

1306 Precautions.

(a) No naked light is used inside the space or within 6 meters of the opening
until proved gas free.
(b) Ventilate the compartment for 2 hrs before entering.
(c) Rope off the entrance.
(d) Place the notice board." NO SMOKING NO NAKED LIGHT”.
(e) Senior sailor made responsible under officer in charge.
(f) Test the compartment by using Devi's safety lamp followed by the clear
and steady burning of a candle.
(g) Whenever necessary assistance from NCMC(B) , MLAB, ND(V) etc must
be asked to certify the compartment / tanks are gas free.
 CHAPTER XIV

ENGINEERING DOCUMENTATION

Books of Reference

1401 Books of Reference (BRs) are publication issued by NHQ promulgating

standing instructions and information. They have a security classification ‘‘Restricted”
and below. They are distributed by Indian Naval Distributing Authority, Mumbai (INDA
(MB)). Publications of Soviet and Polish origin classified “Restricted” and below are
designated Russian Books of Reference (RBRs) and are stocked and supplied by
INDA(V).

1402 The term BR includes the following:-

(a) Indian Naval Books of Reference (INBR)

(b) Indian Naval Air Publication (INAP)
(c) Joint Publication (JP)
(d) Joint Signal Publication (JSP)
(e) Joint Signal Communication Publication (JSCP)
(f) BR's obtained from Ministry of Defence (Navy) (UK)

1403 BR Officer. The commanding officers may appoint an officer or a MCPO as

the BR officer to account for the BRs. The responsibilities of a BR officer include
receipt, issue and maintain of account of BRs, carrying out muster regularly on due
date, correct and timely destruction certificates, ensuring that the latest
amendments/changes are issued to holders of books and keeping the master copy of
BR up-to-date and security and safe custody of BRs on his charge. He is to reporting
immediately any suspected loss of BRs/key of containers of BRs.

1403 Some of the commonly used BRs are listed below:-

BR- 3000 MARINE ENGINEERING MANUAL

BR- 3001 MARINE ENGINEERING TECHNICAL INSTRUCTIONS
BR-2000 SERIES SHIP ENGINEERING PRACTICES
BR-2170 SERIES SHIP NABCD MANUAL
BR-3009 (74) NAVAL OIL MANUAL
BR-1257 (64) SHIPS FIRE FIGHTING MANUAL
BR-3525 (68) SHAFTING, PROPELLERS AND RUDDERS
INBR- 2 REGS FOR INDIAN NAVY PART-I
INBR-3 P&A (PAY AND ALLOWANCES REGS FOR NAVY)
INBR-11/81 UNIFORM REGULATION OFFICER
INBR-16/76 TRAVEL REGULATION
INBR-77/56 DIVISIONAL OFFICER HANDS BOOK
INBR-69 SERIES AUTHORISED LIST OF NAVAL STORE
INBR-290/69 UNIFORM REGULATION SAILOR
INBR-311/42 STABILITY OF SHIP
INBR-372/83 ICCP SYSTEM.
1404 Naval Engineering Standard (NES)

A large number of orders and instruction have been issued by the government,
Naval Headquarters Director general defence.
This Naval Engineering Standard (NES) has been prepared for the use of the
Contollerate of the Navy (Cof N ), Procurement Executive Ministry of Defence
MOD(PE) and its contractors in the execution of the MOD.

NES 24 REPORTS, FORMS AND CERTIFICATES REQUIRED DURING THE

DESIGN AND BULD OF MOD SHIPS AND CRAFT.

1405 DME Specifications. The Directorate of Marine Engineering at NHQ has

issued these documents. These contain:-

(a) This documents deals with issue related with design and installation of
naval engineering equipments and system for maintainability in respect of IN
ships.

(b) These documents describe techniques which help in checking adequacy

of the design of equipment and systems of the new construction ships from
upkeep point of view.

(c) These documents contains guidelines for formulation of ranged and

scaled allowance of spares for support of engineering requirement and system
installed on board ships.

(d) These document are indented to provide guidelines for estimating the
requirement of shore support service and facilities for surface ships while at
anchorage, breathed along side during AMP/SMP repairs, docking and refit.
 CHAPTER XV

DIVISIONAL DUTIES

Promotion Regulations

1501 Aim. All sailors are entitled for promotion by time and merit provided certain
basic requirements are fulfilled. The aim of promotion is:-

(a) To encourage the service personnel.

(b) To increase the performance of individual.
(c) To effect the morale of individual.
(d) To give due credit for longer service.
(e) To impart a sense of responsibility.
(f) To retain the sailor in service for a longer time.

1502 Qualification for Promotion.

(a) Vg Conduct
(b) Service and Sea Service
(c) Professional
(d) Educational
(e) Special qualification
(f) Swimming
(g) PO leadership

QUALIFICATIONS FOR PROMOTION

ME II TO ME I
(Authority Commanding Officer)

Service - 3 years service as ME II (minus seniority)

VG conduct - Break in VG not entitle for seniority
Swimming test - Pass promotion
Medical cat - S1A1, S2A2(PMT)
Recommendation by DO/Dept Officer

ME I TO LME
(Authority CABS/CNS)

VG conduct - 01 year
Service - 02 year as ME I
Swimming test - Pass
Professional qualification - LME ‘Q’ qualified
Medical cat - S1A1, S2A2
Recommendation by DO/Dept Officer
 LME TO POME
(Authority CABS/GOVT/NHQ)

VG conduct - 18 Months
Service - 02 year as LME
Sea service - 06 Months
Swimming test - Pass
Professional qualification - Pass POME ‘Q’ board, BWKC/ ICE competency
Medical cat - S1A1, S2A2 (PMT)
Recommendation by DO/Dept Officer

POME TO CHME
(Authority CABS/GOVT/NHQ)

VG conduct - 03 years
Service - 03 year as POME
Sea service - 06 Months
Swimming test - Pass
Professional qualification - CHME ‘Q’ qualified, PO(Leadership) Course
Medical cat - S1A1, S2A2
Recommendation by DO/Dept Officer

CHME TO MCME
(Authority CABS/GOVT/NHQ)

VG conduct - 04 years
Service - 02 year as CHME
CPO 'M' - Pass
Swimming test - Pass
MCPO board - Selected by board
Medical cat - S1A1, S2A2

MCME II TO MCME I
(Authority CABS/GOVT/NHQ)

VG conduct - 04 years
Service - 04 year as MCME II
Swimming test - Pass
MCPO board - Selected by board
Medical cat - S1A1
Recommendation by DO/Dept Officer
 APPRENTICE to ERA 5
(Authority Commanding Officer)

Service - Successfully course completion from INS Shivaji

Professional - Afloat Board
Recommendation by DO/Dept Officer

ERA 5 to AG ERA 4
(Authority Commanding Officer)

VG conduct - Six months

Service - 01 year as ERA 5
Swimming test - Pass
Medical cat - S1A1, S2A2
Professional - Auxiliary Watch keeping Certificate
Recommendation by DO/Dept Officer

ERA 4 TO ERA3
(Authority Commanding Officer)

VG conduct - One year

Service - 02 year as ERA 4
Swimming test - Pass
Medical cat - S1A1, S2A2
Professional - BWKC/ ICE Competency Certificate
Unit Watch Keeping Qualified
Qualified PO Leadership Course
Recommendation by DO/Dept Officer

ERA 3 to ERA 2
(Authority Commanding Officer)

VG conduct - One year

Service - 07 year as ERA 4
Swimming test - Pass
Medical cat - S1A1, S2A2
Recommendation by DO/Dept Officer

ERA 2 TO ERA 1
(Authority Commanding Officer)

VG conduct - One year

Service - 12 year as ERA 4 & 2 Years as ERA 2
Swimming test - Pass
Medical cat - S1A1, S2A2
Recommendation by DO/Dept Officer
 CHERA
(Authority CABS/NHQ/GOVT)

VG conduct - 03 year
Service - 06 year as ERA 4 including ag ERA 4 period
03 Years Sea Service
Swimming test - Pass
Medical cat - S1A1, S2A2
Professional - CHERA ‘Q’ board at INS Shivaji
Recommendation by DO/Dept Officer

MCERA II
(Authority CABS/NHQ/GOVT)
MCPO Selection Board

VG conduct - 04 year
Service - 01 year as CHERA
Swimming test - Pass
Medical cat - S1A1, S2A2
Professional - CPO (Management) Course
Recommendation by DO/Dept Officer

MCERA I
(Authority CABS/NHQ/GOVT)
MCPO selection board

VG conduct - 04 year
Service - 04 year as MCERA II
Swimming test - Pass
Medical cat - S1A1, S2A2
Recommendation by DO/Dept Officer
IMPORTANT ABBREVIATIONS

AST AFLOAT SUPPORT TEAM

A&EHU AIR AND EMBARKATION HQ UNIT
AMP ASSISTANCE MAINTENANCE PERIOD
ANTI.BR ANTICIPATED BR
AWRF ADDITIONAL WORK REQUEST ION FORM
BRO BASE REPAIR ORGANISATION
BMU BASE MAINTENANCE UNIT
BR BOOK OF REFERENCE
BER BEYOND ECONOMICAL REPAIR
BLR BEYOND LOCAL REPAIR
CRV CERTIFIED RECEIPT VOUCHER
CDA(N) CONTROLLER DEFENCE ACCOUNT
CDU (PB) CLEARANCE DIVING UNIT
CCDT COMMAND CLEARANCE DIVING TEAM
DNTR DELETED TILL NEXT REFIT
ETA EXPECTED TIME OF ARRIVAL
ESL ESTIMATED STORE LIFE
FMU FLEET MAINTENANCE UNIT
FODA FLEET OPERATIONAL DEMAND AIR LIFTED
FOST FLAG OFFICER SEA TRAINING
FTSU FLOTILLA TECHNICAL SUPPORT UNIT
FATS FLYING AIR TECHNICAL SCHOOL
HTS HARRIER TRAINING SCHOOL
HITU HULL INSPECTION AND TESTING UNIT (TRAIL UNIT)
INSMA INDIAN NAVAL SHIP MAINTENANCE AUTHORITY
LWT LOCAL WORK UP TEAM
MEZ MARITIME EXCLUSIVE ZONE
NAU NAVAL ANALYSIS UNIT
NATS NAVAL AIR TECHNICAL SCHOOL
NAIS (K) NAVAL AIR CRAFT INSPECTION SCHOOL
NAV (K) NAVAL AIR CRAFT YARD
NSRY (K,PB) NAVAL SHIP REPAIR YARD (KOCHI, PORT BLAIR)
NAI NAVAL ARMAMENT INSPECTORATE
NSPL NOT SUSCEPTIBLE TO LOCAL REPAIR
NSB NOT STOCKED BEFORE
NAC NOT AVAILABLE CERTIFICATE
NLAO NAVAL LOCAL AUDIT OFFICER
NPO NAVAL PAY OFFICE
PPM PLAN PREVENTIVE MAINTENANCE
PIL PART IDENTIFICATION LIST
PASEP PASS SEPARATELY
PSB PLEASE SEND BOAT
PERT PLANNING EVALUATION REVIEW TECHNIQUE
RAA REQUEST AVAILABILITY OF ACCOMMODATION
RDD REQUEST DISPATCH DELIVERY
RACOD REQUEST ARRANGE COLLECTION AND DELIVERY
RESUP REQUEST SUPPLY
RER REQUEST EARLY REPLY
RPP REQUEST PRESENT POSITION
RSD REQUEST SERVICE DOCUMENT
RSR REQUEST PROVIDE RELIEF
RTA REQUEST TRANSPORT AND ACCOMMODATION
RIO RAISED IN OFFICE
SMWT SCHOOL OF MARITIME WARFARE AND TACTICS
SNR SAILOR NOT RECOMMENDED
SNLR SERVICE NO LONGER REQUIRED
SGI SPARE GEAR INVOICE
SBT SAILOR BEING TRANSFERRED
SPTA SPARE PARTS TOOLS AND ACCESSORIES
SPDC SPARE PARTS DISTRIBUTION CENTER
SMP SELF MAINTENANCE PERIOD
VMT VERY MUCH THANKS
WPS WAR SHIP PRODUCTION SUPERINTENDENT