APPLICATION FOR SUPPLIER’S APPROVAL Procedure

1. Applicability:
1.1. Suppliers
All suppliers who wish to provide products and/or services to AMC A-75 will be categorised
based on their business scope and relation to the aviation industry.
The following categories are applied:
a/. Category 1: Aircraft (Airframe) Manufacturers, Engine Manufacturers, Original
Equipment Manufacturers (OEM), FAR/JAR/ECAR-21 Approval Certificate Holders.
b/. Category 2: Airlines, (Approved) Aircraft Maintenance Organisations (AMO),
FAR/JAR/ECAR-145 Approval Certificate Holders.
This category is applied to the airlines with integrated maintenance divisions, MRO/AMOs
etc., who wish to provide the maintenance services/equipments in the shop level environment.
NOTE: The Line Maintenance service evaluation / approval is covered separately in
accordance with the A-75 MPM P313 Procedure.
c/. Category 3: Authorized (Approved) Suppliers, Dealers, Brokers.
This category is applicable to all suppliers that are authorized dealers of the OEMs, as well as
to all trading companies affiliated to the airlines.
d/. Category 4: Non-Approved Suppliers, Dealers, Brokers.
This category is applicable to those who do not have any or little previous experience in
working with the aircraft maintenance organisations, and would like to provide products and/
or services in case-by-case basis (one-time approval).
1.2. Rating
Only products/services that fall into the scope of AMC A-75 capabilities and responsibilities
will be accepted for assessment. These are the followings:
- Spare parts: for the aircraft component maintenance workshop.
- Consumables/Expendables for aircraft maintenance.
- Calibration/Inspection of Test/Precision Measuring Equipment.
- Ground Support Equipment.
- Workshop (Component) Maintenance/Support Equipment.
- Other products/services that AMC A-75 is directly responsible for as per Maintenance
Agreement with VAC.
2. Process:
2.1. All categories’ applicants (except Aircraft (Airframe)/Engine Manufacturers) shall
complete the form A75/EM 0102 (APPLICATION FOR SUPPLIER APPROVAL form),
attaching all the required copies of documents as listed in the par. 2.2. Besides the required
copies, the current Approvals from other customers, if available, can be attached for
reference.
2.2. Copies of documents required for each category are as follows:
a/. Category 1:
Certified documented evidence of being Original Equipment Manufacturer (OEM), such as:
- Current FAR/JAR/EASA part-21 Approval Certificate, or
- Confirmation Letter from the Aircraft (Airframe) Manufacturer, or
- Confirmation Letter from the Engine Manufacturer, or
- List of Approved Vendors with Vendor Code from the Aircraft (Airframe)/Engine
Manufacturers, etc.
b/. Category 2:
- Current FAR/JAR/EASA part-145 Approval Certificate, and
- Organisation’s Capability List for the intended products/services rating.
c/. Category 3:
- Business License, and

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 - Authorization Letter from the manufacturer for the intended product and/or services
rating. The Letter shall state the warranty, training, calibration/inspection, repair
coverage, etc., as applicable, or
- Documented evidence of the service capabilities and quality that applicants request the
assessment in case of service supply. The most preferable is presentation of Letter(s) of
Appreciation/Recommendation from other customers who had been using the same
products and/or services for at least one year. Other alternative can be the company’s
current ISO 9000:2000 Quality System Compliance Certificate or recognizable
equivalent. If no such evidence can not be presented, additional on-site surveillance /
audit shall be conducted at the applicant’s cost in the form of Processing Charge.
d/. Category 4:
- Business License, and
- Authorization Letter from the manufacturer for the intended product/services rating, if
applicants have requested for product supply assessment. The Letter shall state the
warranty, training, calibration/inspection, repair coverage, etc., as applicable. If the
manufacturer is considered, by the QA Manager, not well-known with the quality
reputation, the copy of Approval Certificate of Quality (System) (e.g. ISO 9000:2000
Quality System Compliance Certificate or recognizable equivalent) shall be required, or
- Documented evidence of the service capabilities and quality that applicants request the
assessment in case of service supply. The most preferable is presentation of the
company’s current ISO 9000:2000 Quality System Compliance Certificate or
recognizable equivalent. Other alternative can be Letter(s) of Appreciation /
Recommendation from other customers who had been using the same products and/or
services for at least one year. If no such evidence can not be presented, additional on-site
surveillance / audit shall be conducted at the applicant’s cost in the form of Processing
Charge.
2.3. Processing Charge in the amount as described in the Appendix 1 (Processing Charge
Scheme) will be collected together with the completed Application form submission. This
charge is NOT transferable, or refundable, or returnable after collection.
2.4. Time duration for processing will be at least 05 working days from submission.
2.5. Any falsification of the provided evidence will automatically cancel validity of the
Supplier’s Approval Certificate.
2.6. One copy of Supplier’s Approval Certificate will be issued only after the applicant has
been found satisfactory to the required standards. Up to four additional copies may be issued
upon request subject to a charge, as described in the Appendix 1.

APPENDIX 1

Processing Charge Scheme

Category Initial Issue Renewal One-time Remark

1 50 USD FOC N/A Valid for 02 years
2 200 USD 50 USD N/A Valid for 02 years
3 200 USD 50 USD N/A Valid for 02 years
4 N/A N/A 50 USD Valid for 06 months / Not Renewable

Charge Scheme for Additional Copy of Supplier’s Approval Certificate

Copy Second Third Fourth Fifth Sixth and more

Additional Charge 2 USD 2 USD 1 USD 1 USD N/A

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