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Katahira & Engineers International
SUBMISSION RECORD
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OTHER INFORMATION
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TABLE OF CONTENTS
X. INSTITUTIONAL ARRANGEMENTS/MECHANISMS . . . . . . . . . . . . . . . . . . . . . . . . 21
a) MCC and the MCA-P ..................................... 21
b) DPWH ..................................... 21
c) Contractors ..................................... 21
d) RIS Consultant ..................................... 21
e) Project Management Consultant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
XII. APPENDICES
a) Project Affected Municipalities and Barangays . . . . . . . . . . . . . . . . . . . . . . . . 23
b) Contact Numbers and Email Address of Municipalities . . . . . . . . . . . . 27
c) SNRDP Implementers Contact Numbers and Email Address. . . . . . . . . . . . . . 28
d) RIS Staff Directory ..................................... 31
e) MRIC and BGRC Members ..................................... 32
f) NGO’s and PO’s in Samar ... . . ......................... .... . 48
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I. ABBREVIATIONS AND ACRONYMS
AIDS Acquired Immunodeficiency Syndrome
BGRC Barangay Grievance Redress Committee
CBO Community Based Organizations
DENR Department of Environment and Natural Resources
DC Design Consultant
DPWH Department of Public Works and Highways
ECC Environmental Compliance Certificate
EMA External Monitoring Agent
ESMP Environmental and Social Management Plan
ESSO Environment and Social Services Office (DPWH)
GAD Gender and Development
GPH Government of the Republic of the Philippines
HIV Human Immunodeficiency Virus
HSE Health, Safety and Environment
IMA Internal Monitoring Agent
LGU Local Government Units
MCA-P Millennium Challenge Account- Philippines
MCC Millennium Challenge Corporation
MMT Multi-Partite Monitoring Team
MRIC Municipal Resettlement Implementation Committee
NGO Non-Government Organization
NTP Notice to Proceed
OHSP Occupational Health and Safety Plan
PAE Project Affected Entity
PAP Project Affected Person
PMC Project Management Consultant
RAP Resettlement Action Plan
RCoI Resettlement Corridor of Impact
RROW Road Right of Way
RIS Resettlement Implementation Support
RPF Resettlement Policy Framework
SGIP Social and Gender Integration Plan
SNRDP Secondary National Roads Development Project
STD Sexually Transmitted Disease
TIP Trafficking in Persons
The Millennium Challenge Corporation (MCC), a United States Federal Corporation created under
Title VI of the Foreign Operations, Export Financing, and Related Programs Appropriations Act, 2004
has agreed to provide the Government of the Republic of the Philippines (GPH) with Grant funds to
finance the implementation of the Philippines Secondary National Roads Development Project
(SNRDP), one of three (3) major programs under a Compact with the US Government. MCC is an
innovative and independent U.S. foreign aid agency that is helping lead the fight against global
poverty. Compacts are grants with countries committed to policies that promote political and
economic freedom, investments in education and health, control of corruption, and respect for civil
liberties and the rule of law.
The SNRDP includes physical road rehabilitation in Samar and Eastern Samar for the 222.23 km
Wright-Taft-Sulat-Guian Road. This project is divided into two (2) major design sections, namely;
Package A starting from Barangay Buray in the Municipality of Paranas (km 827+144.4) up to the
Municipality of Sulat and Package B starting from the Municipality of San Julian to the Municipality
of Guiuan (km 1049+996).
The Public Consultations and Information Campaigns conducted by MCA-P, DPWH and the PMC with
the 15 project affected municipalities on February and March 2012, revealed various issues and
concerns as raised by the Project Affected Entities. A number of PAE’s expressed their apprehension
on how they will be affected by the project. Many participants seems still lack appreciation of the
project and the benefits they will gain from it. One attendee during a Consultation Meeting in
Paranas expressed apprehension about the social problems to be brought about by this project.
The Tetra Tech field team, the Design Consultant for Package A who developed the Environment and
Social Management Plan (ESMP) for this project, visited the project area municipal health clinics in
March 2012 and requested the number of reported HIV/AIDS cases and sexually transmitted
diseases (STDs) for 2011 (ESMP Package A Sec. 5.4.3. pp. 160). In their study, only four percent of
the population of women in the region are estimated to have ever been tested for HIV and received
the results. Through the focus group discussions, the project-affected participants identified a fear
that the SNRDP project could increase the rate of HIV/AIDs and STDs through the influx of
construction workers and tourists. In their further study, some potential severe and moderate
impacts identified include reduced safety of vehicles and pedestrians, disruption of road traffic,
interruption of access for abutters, lack of opportunity for local laborers, lack of knowledge of road
safety and road hazards, potential gender discrimination, potential increase in Trafficking in Persons
(TIP), potential increase in incidence of HIV/AIDS and sexually transmitted infections, and impacts to
worker health and safety. Their recommended mitigation measures include providing traffic
management and installation of road traffic signs, ensuring the health and safety of workers and
abutters, minimizing utility impacts, informing the public on the schedule of construction activities,
encouraging job creation among the local population, and promoting road safety.
The preparers of the ESMP suggested that emphasis should be placed on the issues of TIP,
HIV/AIDS/STI’s awareness and prevention, and workers’ health and safety. Measures to be
implemented include required certifications from the contractor regarding TIP prevention, a zero
tolerance policy on TIP for construction workers, and a reporting system for known incidences of TIP.
The contractor will be required to comply with a range of HIV and STI prevention intervention
clauses in construction contracts, discourage drug abuse, provide information on HIV prevention,
and educate communities and workers on prevention and treatment options. The other key social
issues were identified through the stakeholder outreach and consultations conducted by Tetra Tech
for this project and through the socioeconomic assessment documented in the various sections of
the ESMP.
This Communication and Stakeholders Engagement Plan shall pay particular importance to the issues
identified by key stakeholders appearing in the Final RAP Reports and Environmental and Social
Impact Assessment Report. This will help manage the political dynamics that often come up with
major projects by winning their support and minimizing if not eliminating the possible hindrances in
the efficient and successful implementation of this project.
Background/Context
P
L
Where are we now?
A
N Project Stakeholders Identified Issues &
Concerns
M
O
N
I Objectives
T What do we want to do?
O
R
Strategies
I
N
G
What do we want to
Goals
happen?
Figure 2: Conceptual Framework
Conceptually, the Plan shall utilize the framework as illustrated above. The background situation
or context shall serve as the basis of all endeavors to be undertaken under this Plan. This will
include the identification of stakeholders and the issues and concerns they raised during the
consultations that were previously conducted. This will answer the question: Where are we
now?
Based on the context identified in the first part of the planning process, the question now is
what needs to be done in this kind of situation. The objective part of the Plan focuses on the
people living in the area where the road project will be implemented. Emphasis shall be given
particular attention on the people’s awareness and appreciation of the project; their meaningful
involvement in its implementation and their active participation in addressing social issues
related to this kind of development project. However, efficient implementation of the Project
cannot be ensured without the effective communication not only with the project beneficiaries
but also among the project proponents and implementers. The strategies to be implemented
under this Plan shall correspond to the set objectives. Specific activities to be conducted shall
include holding of public consultation/meetings, seminars and series of training, development
and distribution of informative materials, installation of notice boards, among others. All the
activities shall reflect a gender balanced approach that recognizes the participation of female
and male stakeholders.
All the activities which will be conducted under this plan will all be geared towards the
achievement of its goals which is generating and securing support and cooperation of all
stakeholders. All the phases of this plan shall be monitored so as beneficiaries and other
stakeholders know the progress being made towards the achievement of objectives and results.
1. Low level of appreciation among the stakeholders in the project area about the project and
the benefits they will gain from it
2. Low level of understanding among the Project Affected Entities (PAEs) how they will be
compensated once they become affected by the Project
3. Low level of understanding among the PAEs on the legal basis of land acquisition
4. Low level of awareness among the PAEs on how the RAP will be implemented
5. Low level of knowledge and skills among the PAEs in managing their finances once they
receive their compensations/entitlements
6. Need to enhance the level of competence among the BGRC and MRIC members in handling
grievances
7. Need for Barangay Officials to be involved and take the lead in advocacy against Trafficking
in Persons (TIP)
8. Low level of basic information among the people in the Barangays about the issue on TIP
9. Need for the Contractors, sub-contractors and their staff to be aware on the issues on TIP
10. People should be aware on the schedules of disruptions of utilities services and other
disturbances related to road construction
This Communications and Stakeholders Engagement Plan shall initiate, observe and pursue media
and community relations activities, consultative meetings (municipal and barangay levels),
presentations and publications in both local dialect and English language through the RIS Consultant,
DPWH and MCA-P until the completion of the project.
With strong support and in close coordination between MCA-P, DPWH and PMC-KEI, the activities of
the Plan shall focus on addressing the following issues and concerns:
3. Trafficking in Persons
4. Gender and Development
5. HIV/AIDS and STI's
6. Health and Safety in the Workplace
7. Road Safety
8. Environment
9. Effective and Efficient Project Implementation
by Proponent and Implementers
In order to ensure the awareness, appreciation and involvement of the project Stakeholders, they
shall be engaged through the conduct of public consultations and meetings, newspaper and radio
announcements, seminars, trainings and the installation and distribution of information, education
and communication (IEC) materials. Specific project messages for each issue/concern shall be
developed to give emphasis on the messages to be imparted.
All seminar/training plans and designs developed by the Contractors shall be submitted to MCA-P
through the PMC for approval before it will be implemented. IEC materials shall likewise be
approved first by MCA-P before the printing and distribution or installation such as Project
Informative/Notice Boards. Local Radio guesting regarding resettlement and other local issues shall
be coordinated through MCA-P. Feature or news articles regarding the project that will be released
to any newspaper, either with local or national circulation, shall emanate solely from MCA-P. Proper
coordination among implementers shall be strictly observed to ensure the achievement of the goals
and objectives set for this plan.
Plans are essential but they are not set in concrete (totally fixed). If they are not working, or if the
circumstances change, then plans also need to change. Monitoring is a tool that helps a project to
determine when plans are not working, and when circumstances have changed. It provides the
implementers the information it needs to make decisions about the implementation of the plan and
make necessary changes in approaches and strategies. Through this, the constants remain the basis
of the planning framework: the problem analysis (identified issues and concerns) and the set
objectives and goals for this plan.
Monitoring is the process of collecting and analyzing information about the plan that tells the
implementers whether they are on track to reach the objectives, and whether or not the
interventions achieved or contributed to the expected results. Monitoring the progress of the
implementation of the plan allows the implementers to modify the plan as needed to ensure the
attainment of the set objectives
Monitoring is the regular observation and recording of activities taking place in the implementation
of activities under this plan. This will be a process of routinely gathering information on all aspects of
the project. How activities are progressing as planned will be checked utilizing a systematic and
purposeful observation. Monitoring also involves giving feedback about the progress of the project
to the proponents, implementers and beneficiaries of the project. Reporting enables the gathered
information to be used in making decisions for improving project performance.
d) Ensuring all activities are carried out properly by the right entity and in time
f) Determining whether the way the activities was planned is the appropriate way of
addressing the identified issues and concerns
1.3 Knowledge and understanding among the Number of Public Information Campaign on the Reports of DPWH, MCA-P, DPWH,
PAEs on the legal basis of land acquisition RROW/Land Acquisition, Number of Attendees PMC, MCA-P PMC, MRIC/BGRC
(Male/Female)
4.3 Local residents are aware on basic gender Number of Informative Boards installed in each Accomplishment Reports MCA-P, PMC,
issues barangay along the road and number of local DPWH
residents that have increased their awareness Site inspections
on basic gender issues
Output 5. HIV/AIDS and STD
5.1 Barangay Leaders are aware of the issues Number of Seminar on HIV/AIDS and STD Reports on the seminars Contractors,
and concerns related to HIV/AIDS and STD Prevention and number of barangay leaders conducted MCA-P, PMC,
who have attended the seminars DPWH
5.2 Community People are aware what are Number of distributed Booklets, Flyers and Reports from Information Contractors,
HIV/AIDS/STD’s and know how to avoid them Posters on HIV/AIDS/STD and the number of Materials production and MCA-P, PMC,
common people who have read the materials distribution; Reports from DPWH
Number of STD cases in the Municipalities the Rural Health Units
7.2 Road accidents after the road construction Number of Awareness Raising activities on Road Documentation of Contractors,
are avoided. safety and proper traffic behavior Seminars conducted MCA-P, PMC,
including the attendance DPWH
records
Number of road accidents before and after the Road accident reports
road construction
Output 8. Environment
8.1 People are Informed and assured that the Number of Barangay meetings and Public Documentation of MCA-P, PMC,
environmental impact of the Road Project is consultations conducted including the number Meetings and DPWH
being managed of attendees Consultations conducted
including the attendance
Number of Radio Programs made; Number of records; Monitoring
Publications in local Newspapers Reports
The functions and responsibilities of the entities responsible for the implementation of this Plan are
discussed below.
2) DPWH
The DPWH being the Implementer of this Road Project shall oversee the conduct of activities
related to the implementation of this Plan. With the support of the Resettlement
Implementation Support (RIS) Consultant, The District Engineers who head the Municipal
Resettlement Implementation Committee (MRIC) shall ensure that the provisions in the
Resettlement Policy Framework (RPF) will be complied. DPWH shall assist the Contractors in the
conduct of activities related to road safety and traffic management as well as in informing the
residents in the affected Barangays about the developments of the Project. The ESSO is
expected to actively initiate the creation of the MMT and in the compliance monitoring by both
the PMC and the Contractor.
3) Contractor
Under this Plan, the Contractor shall be responsible for the activities concerning their staff as
regards to Gender issues, TIP, HIV/AIDS in the workplace, road safety, occupational health,
safety and environment. In coordination with the PMC, the Contractors shall make certain that
the residents in the municipalities are aware how they will be affected by the Road Project
activities particularly road closures and the disruptions of the services of public utilities. The
contractors shall also install informative boards in the affected barangays about job vacancies
and make sure that women and youth on employable age in the localities shall be given equal
opportunities for employment during construction.
The Contractor shall likewise immediately address environmental and social concerns brought to
its attention by concerned stakeholders. Corrective measures shall be to the satisfaction of the
stakeholders concerned.
The RIS Team shall take the lead in the conduct of Orientation Sessions on Household Financial
Management for Project Affected Persons (PAPs) to provide appropriate knowledge and skills
The PMC shall designate a responsible person within its project organization who will perform
the tasks related to the implementation of this Plan. The PMC designated person shall also
propose and provide services as required, to promote and uphold positive community relations.
Each monthly report of the PMC shall include an updates on how this Communication and
Stakeholders Management Plan is being implemented. The report shall particularly focus on the
accomplishments, problems encountered and the actions taken by the appropriate or
responsible entity.
XI. REFERENCES
d) Initial Environmental Examination, Package B: San Julian – Guiuan Road, Eastern Samar,
Philippines; Gauff Ingenuire in association with Schema Konsult, 2012
Guiuan
Hon. Annaliza Kwan Brgy. Poblacion Ward 8 Hon. Amado S. Anano
Brgy. Surok Hon. Gloria G. Ecleo
Brgy. 04A Hon. Conrado D. Yodico
Brgy. Cogon Hon. Apolinario G. Quizo, Sr.
2. Paranas lhekz_calinao@yahoo.com
09106658269 - MPDC Alex Calinao
3. Taft, E. Samar vilma2big@yahoo.com
09062749605 - Vilma Sulse
4. Sulat Lgu_Sulat@yahoo.com
9159785345
5. San Julian george03@yahoo.com
george03erroba@yahoo.com
9175212346 - Private sec. Nila Campani
6. Borongan City jidca.dayan@gmail.com
09269437064 - City Administrator - Dayan Agda
7. Maydolong mail@maydolong_esamar.com.ph
(055)710-1018 - Garner Alora
8. Balangkayan 09155401227 - SB sec. Dante Gesite
9. Llorente aelejedo@yahoo.co
09082560581 - Rhea And/Or 09398960127 -
Eddyn
10. Hernani lgu_hernani@yahoo.com.ph
09205153043 - Mayor's sec. Ruby
11. MacArthur genmaclgu@gmail.com
09173224309 - Mayor Ty
12. Quinapondan nedie.campo @yahoo.com
Fax no. (055)576-1020
13. Salcedo homer_jpia@yahoo.com.ph
09161931826 - Vice-Mayor Omlang
14. Mercedes jenny_mg76@yahoo.com
09268034498 - Mayor Macawile
15. Guiuan agkguiuan@yahoo.com
09173170090 - Mayor Kuan
Project Management & Construction Supervision Consultant (PMC) Katahira & Engineers International
1. Hiroshi Shindo Managing Director shindo@katahira.com 634-1475 0917-8829258
2. Christopher C. Grieb Program Manager / c.grieb@kei-mnl.com 637-5619 0921-5721816
Team Leader
3. Vicente Winston S. Billena Construction Manager/ v.billena@kei-mnl.com 637-5619 0926-3085721
Jr. Deputy Team Leader
4. Grace A. Abinales Design Manager g.abinales@kei-mnl.com 637-5619 0918-9081310
CONTACT EMAIL
POSITION NAME
NUMBER ADDRESS
Team Leader/Sr. Resettlement Specialist Marco Antonio D. Liwag 0917-2079572 tonyliwag2001@yahoo.com
rahib_abdullah@yahoo.com
Field Coordinator Rahib H. Abdullah 0920-631-9545 rahibabdullah@gmail.com
Atty. FELIX T. BABALCON 1. Buray Hon. Rogelio D. Gabon 1. Alfonso Quilapio Eva Burling
2. Elena S. Pesito
2. Tabucan Hon. Samuel B. Limay 1. Teodoro Obidos Nora M. Abaigar
2. Christine L. Abalos
3. Lokilokon Hon. Charito Saballa 1. Froctouso Cabangunay Delia Quebec
2. Nida Adesas
4. Tenani Hon. Ruperto A. Jacosol 1. Pepito I. Oblino Teresa Abanis
2. Terisa B. Abanis
5. San Isidro Hon. Lina O. Santos 1. Marlyn Añano Leonora Montallana
2. Andres Ladeza Jr.
6. Pequit Hon. Gloria T. Pabunan 1. Luzviminda Baco Leopoldo Cabañing
2. Gilberto Mabulac
7. Patag Hon. Jose M. Baco 1. Alicia I. Cristino Edwin Saga
2. David M. Tizon, Sr.
Hon. VIRGINIA R. ZACATE 1. San Isidro Hon. Jesus B. Germano 1. Incito Chinel Alfredo Lopiga Jr.
2. Lorna Ambo
Hon. FRANCISCO C. ADALIM 1. San Rafael Hon. Magdalino Moscosa 1. Delapaz Bachicha Magdalino Moscosa
2. Ronnie Moscosa
2. Binaloan Hon. Edwin Vinas 1.Virgilio Loyola Natividad Ramirez
2. Teresita Yakit
Hon. GEORGE N. ERROBA 1. Brgy 01 Poblacion Hon. Nolasco O. Eguillon 1. Richard Robiene Rommel Andag
2. Judith Balotabot
2. Brgy. 02 Poblacion Hon. Jesus D. Rebamontan 1. Francis Nacario Celedonio C. Balotabot
2. Adelaida Geradila
3. Brgy. 04 Poblacion Hon. Kelvin Q. Lisaca 1. Lea Lingan Alamin Fidel D. Apita
2. Nilo Gerena Aserre
4. Brgy 05 Poblacion Hon. Paule T. Quilona 1. Jose Corado
2. Justina Lesaca
5. Brgy. 06 Poblacion Hon. Trofino L. Aseo 1. Narciso Sta. Maria, Jr. Nario V. Sugalan
2. Mercy Alegre
6. Campidhan Hon. Nonilon D. Cabigayan 1. Elena Opena
2. Ignacio Del Monte
7. Casoroy Hon. Sonny A. Acusar 1. Fausto Gerelingo Geronimo Madolid
2. Serina Bonaos
8. Brgy. Lunang Hon. Romeo R. Quilona 1. Adelfa Valderama Andres V. Nibalvos
2. Clarito Valderama
9. Pagbabangnan Hon. Norberto A. Cabo 1. Gencio Lacorte
2. Clementa Catalo
10. Nena Hon. Josefino M. Rebamontan 1.Tomas B. Dulayan Magno O. Silladilla
2. Marcela S. Silladilla
11. Libas Hon. Wenefredo S. Jaradal 1. Manuel B. Severo Einar D. Jaradal
2. Digna D. Jaradal
12. San Isidro Hon. Fredie C. Caspe 1. Fidel C. Caspe Jovito A. Amosco, Sr.
2. Gloria A. Bertos
Hon. MARIA FE R. ABUNDA 1. Sabang Suribao Hon. Cesar Basilga 1. Sheena Diana G.
Basilga
2. Amelita E. Bajar
2. Maypangdan Hon. Virgilio B. Rapada 1. Francisco Cantago Gorgonio Afable
2. Eunice Elpidiz
3. Camada Hon. Renerio B. Adon 1. Mario Adon
2. Jennifer Alde
4. Tabunan Hon. Henry A. Abella 1. Celestina P. Tabale Ricardo G. Amidao
2. Joseph Amos
5. Locso-on Hon. Nelson B. Capones 1. Remedios Condido Neneta B. Arma
2. Elmer Pombo
6. Lalawigan Hon. Elmer D. Corado 1. Flocerpina Cajegas
2. Thelma Carvajal
7. Taboc Hon. Ian B. Catudio 1. Isabel C. Calim
2. Jose Labro
8. Sta. Fe Hon. Claro P. Cidro 1. Nilda Anacio Floria D. Casillano
2. Rio Droquino
9. Can-Abong Hon. Maria Fe A. Apura 1. Sarah Basilla Manuel Cairel, Jr.
2. Domingo Eric Costuna
10. Brgy. E Hon. Santiago D. Badiola 1. Gregoria C. Domingo Joey A. Ortiguesa
2. Floria C. Balmes
11. Brgy. Bato Hon. Lilia C. Arceno 1. Virginia D. Buna Jovencio C. Ana
2. Jaime Lassiter
12. Brgy. F Hon. Dennis A. Salazar 1. Dennis A. Salazar
Hon. TITO B. CODOY 1. San Miguel Hon. Leopoldo G. Aguilar 1. Reynaldo B. Guiraldo
2. Rosario B. Guiraldo
2. San Roque Hon. Almar E. Delos Santos 1. Florida E. Almeda
2. Aldrin E. Gobal
3. Canliwag Hon. Nestor B. Ausa 1. Nardo B. Montes
2. Maricris Dones
4. Bacawayan Hon. Reynaldo C. Catubay, Sr. 1. Rosario C. Catubay
2. Jose Gopale
5. San Jose Hon. Rosario B. Corral 1. Federico B. Yape
2. Edita C. Altar
6. So-ong
7. Tabok
8. Barangay 11
9. Barangay 12
10. Barangay 1
11. Naubay
12. Piliw
4. Padang
5. Barangay 4
6. Barangay 2
7. Garawon
8. San Miguel
Atty. NEDITO A. CAMPO 1. Brgy. Alang-alang Hon. Jesus L. Abdon 1. Ma. Salvacion Manuel
2. Antonio Dadubo
2. Brgy. Sta. Margarita Hon. Andres C. Sevilla 1. Leo C. Abletes
2. Estrella A. Cabos
3. Bagte
4. Buenavista
5. Naga
Hon. RAFAEL A. MACAWILE, 1. Brgy. Buyayawon Hon. Rosendo L. Esplago 1. Alipio P. Macasojot
JR. 2. Esperanza R. Noble
2. Brgy. 03 Hon. Roque M. Abringe 1. Antonia A. Padrigano
2. Viola T. Barcelon
3. Brgy. 03 Hon. Edgar D. Pagatpat 1. Danny Cabos
2. Loreta Sabalbarino
4. Brgy. 01 Hon. Virginia M. Cabos 1. Gregorio E. Cabus
2. Luz P. Abrio
5. Brgy 04 Hon. Leonardo Q. Arias 1. Carmelita G. Ablay
2. Lorenzo C. Orocay, Jr.
6. Anuron Hon. Gerardo P. Arias 1. Ernesta E. Arias
2. Juan P. Bebita, Sr.
7. Palamrag
Hon. ANNALIZA KWAN 1. Brgy. Poblacion Ward Hon. Amado S. Anano 1. Rodolfo D. Ramirez
8 2. Paulina A. Yakit
2. Brgy. Surok Hon. Gloria G. Ecleo 1. Monico D. Ecleo
2. Noel L. Pagatpatan
3. Brgy. 04A Hon. Conrado D. Yodico 1. Rosario C. Labutap
2. Carmelita Aniano
4. Brgy. Cogon Hon. Apolinario G. Quizo, Sr. 1. Eutiqiu Garado
2. Crestine Bagares
Eastern Samar
Samar
Manila-based