1

PROPOSED PUP STUDENT HANDBOOK

2 2019 REVISED EDITION
3
4
5 FOREWORD
6 The PUP Student Handbook is a compendium of relevant information on student
7 concerns and interest.
8
9 It is also an enduring landmark of the PUP community, reflecting the external and
10 internal substance of life in the academe.
11
12 The Handbook also echoes the sounds and nuances of learning, including the code of
13 conduct, scholastic standards, cultural and religious guidelines, and such other policies
14 and directives that lend distinction to PUP as a fount of knowledge and skills.
15
16 Prefaced by the PUP philosophy, vision and 8-point agenda, the PUP Student
17 Handbook is a veritable gateway to students’ holistic development.
18
19 MESSAGE
20
21 EMANUEL C. DE GUZMAN, PhD
22 President
23
24
25 MESSAGE
26
27 ZENAIDA R. SARMIENTO, DEM
28 Vice President for Student Affairs and Services
29
30
31 Philosophy of PUP
32
33 As a State University, the Polytechnic University of the Philippines believes that
34 education is an instrument for the development of the citizenry and for the enhancement
35 of nation building. It believes that the meaningful growth and transformation of the
36 country are best achieved in an atmosphere of brotherhood, peace, freedom, justice and
37 a nationalist-oriented education imbued with the spirit of humanist internationalism.
38
39 Vision
40
41 Clearing the paths while laying new foundations to transform the Polytechnic University
42 of the Philippines into an epistemic community.
43
44 Strategic Objective: 8-Point Agenda
45
46 1. Pursuing academic excellence through disciplinal integrity
47 2. Embedding a culture of research
48 3. Insuring transparency and participatoriness in giving rewards and sanctions
49 4. Modernizing and upgrading of physical facilities, equipment, library, and campus
50 development
51 5. Reconceptualizing academic freedom
52 6. Institutionalizing civil society engagement and involved Extension Service Program
53 7. Assuring transparency in fiscal responsibility
54 8. Assessing institutional processes and reviewing critically and rationally the
55 organization
56
57

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 58 TITLE 1
59
60 THE PUP EDUCATION
61
62 Background of the Polytechnic University of the Philippines
63
64 Brief History
65
66 The Polytechnic University of the Philippines (PUP) started as the Manila Business
67 School (MBS) on October 1, 1904. It was founded in response to the demand for training
68 personnel for government and private service employment. The MBS operated as part of
69 the City School System under the superintendence of G.A. O’Reilly.
70
71 The school’s first offerings included vocational-technical courses mostly to working
72 students from the provinces. Four years later, the school became a national school and
73 was renamed the Philippine School of Commerce (PSC). PSC offered four-year
74 secondary courses in Commerce in addition to the vocational-technical courses like
75 bookkeeping, stenography, typewriting and telegraphy. In 1917, PSC under the
76 leadership of its Acting Principal Luis F. Reyes, started the night classes to enable the
77 young people with daytime employment acquire further training. However, due to the
78 retrenchment policy of the government in 1932, the night school had to be discontinued
79 and the PSC operations had to be merged with that of the Philippine Normal School and
80 the Philippine School of Arts and Trades in 1933.
81
82 The merger did not last for long. In the graduation exercises held at the Rizal Memorial
83 Stadium on March 29, 1940; PSC’s existence caught the attention of then President
84 Manuel L. Quezon. In his graduation address to the graduates of the School of
85 Commerce, President Quezon said in part: “I can tell you why you
86 are forgotten on these occasions. It is because you do not belong here... I will do my
87 best to get the National Assembly to set aside a special appropriation for a building for
88 the School of Commerce, so that graduates of this school will henceforth be where they
89 can be noticed.” Subsequently, then Congressman Manuel A. Alazarte and PSC
90 Superintendent Luis F. Reyes, presented a bill to Congress to that effect. Unfortunately
91 the Second World War broke out and the plan for the separation of the PSC from the
92 merger was not carried out.
93
94 After the war on August 4, 1946, PSC resumed regular classes using the Normal Hall
95 building and offered one-year and two-year courses in retailing, merchandising and a
96 four-year course in distributive arts education. A year later, PNS found it necessary to
97 use the Normal Hall as dormitory compelling the PSC Superintendent Luis Reyes to
98 make representations to the Philippine Alien Property Administrator through Malacañang
99 and the Department of Foreign Affairs for the acquisition of its own spaces. Two old
100 government buildings at Lepanto and S.H. Loyola Streets in Sampaloc District of Manila
101 were turned over for the exclusive use of the PSC.
102
103 The notable performance of its graduates who were hired by both public offices and the
104 private companies of the post-war era led to the broadening of course offerings which
105 included undergraduate courses in commerce and allied fields. In 1952, by virtue of
106 Republic Act 778, PSC became the Philippine College of Commerce (PCC) with a thrust
107 in business and commerce. In 1955, PCC received the recognition from the Business
108 Writers Association of the Philippines as “The Business College of the Year.” In the
109 years 1956 to 1961, Prof. Pacifico A. Velilla and Atty. Victor Dela Torre assumed their
110 respective offices as PCC presidents succeeding Pres. Luis Reyes.
111
112 In 1962, Dr. Nemesio E. Prudente took over as PCC President. The Prudente
113 presidency was another period of further institutional growth with the offering of more
114 liberal arts and cultural courses; installation of the Certified Public Accountants Review

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115 Class; the introduction of the scholarship, student assistantship and public relations
116 programs; codification of the school’s rules and regulations; and the launching of the
117 Faculty Journal. Faculty promotion was likewise rationalized. School spaces
118 correspondingly expanded with the assignment of a 10-hectare lot in Taguig and the
119 Mabini Campus site in Sta. Mesa, Manila for PCC use.
120 132 | Revised University Code 2017
121 The rise of the nationalist movement in the country especially in school campuses in the
122 late 1960’s gave more impetus to the realization of the progressive vision and goals of
123 President Prudente for PCC. Student participation in the school’s decision-making was
124 made possible with the appointment of president of the Supreme Student Council as
125 member of the Board of Trustees. The adoption of RA 6980 in 1968 paved the way to
126 PCC’s offering of social sciences such as Bachelor of Arts and Master of Arts.
127 Nationalist-oriented student publications, writers’ alliances, cultural groups, and political
128 mass organizations of faculty and students were encouraged and supported by the
129 administration in recognition of academic freedom. PCC’s high profile involvement in the
130 nationalist movement was used as justification of the Marcos administration to include
131 Prudente among the first targets of its crackdown on prominent anti-Marcos figures in
132 1972 and throughout the martial law era.
133
134 With Narciso Albarac in as Officer-in-Charge in 1972 followed by Isabelo T. Crisostomo
135 in 1973 and Dr. Pablo S. Mateo in 1977; curricular and structural changes were
136 implemented. The Faculty of Arts and Sciences was abolished (it was re-established in
137 1976) and other faculties were re-organized. The new offerings included courses in
138 technology and techno-business, Bachelor of Business Administration and General
139 Administration, and Masters Programs in Public Administration and Economics. Short
140 courses were strengthened and became degree courses. A branch in the Bataan Export
141 Processing Zone was established in1975. New facilities were constructed such as the
142 gymnasium and other sports facilities, the Center for Skills and Rural Industries
143 Development and the PUP Pylon. By the end of the 70’s decade, the
144 transformation of the school from a being a college to be the first polytechnic university
145 in the country was achieved. The passage of Presidential Decree 1341 in 1978 provided
146 for the conversion of PCC into a chartered state university and its renaming as the
147 Polytechnic University of the Philippines (PUP).
148
149 As a polytechnic university, there were further broadening of course offerings, re-
150 structuring and establishment of new academic and administrative units, and expansion
151 of physical facilities and territories. In addition to the offering of more graduate and
152 undergraduate programs under new disciplines were the creation of the Institute of
153 Technology, establishment of more branches and satellite campuses in the different
154 Luzon provinces in partnership with local government units, and expansion of external
155 linkages through consortia and signing of memorandum of agreement with both local
156 and foreign educational and development institutions.
157
158 Ferdinand Marcos’ martial rule ended with the triumph of the EDSA People Power in
159 1986. Upon release from detention, Prudente was re-installed as PUP President. In this
160 resumption of his presidency and through the three decades that followed with the
161 leadership of his successors namely Dr. Zenaida A. Olonan (1992-1997), Dr. Ofelia M.
162 Carague (1998-2002), Dr. Samuel M. Salvador (2003-2004), and Dr. Dante G. Guevarra
163 (2005-2011); the institution pursued its pioneering and pro-people development
164 perspectives. The Open University was established and nontraditional study programs
165 both in the undergraduate and graduate school levels were offered. New programs and
166 faculties included Sociology; Philosophy; Political Science; Cooperatives; Civil,
167 Mechanical, Computer, Computer Engineering, Electronics and Electrical Engineering;
168 Education; Hospitality and Transportation Management; and Chemistry among others.
169
170 PUP closed the century and welcomed the new millennium with a vigorous
171 computerization program and the establishment of the PUP Information Technology

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172 Center. The launching of the Student Information System made PUP one of the first
173 state universities to have computerized admission and registration of students. In 2011,
174 PUP was awarded by the Professional Regulatory Commission as the Third Best
175 Performing School in Nutrition and Dietetics. The research, publications and extension
176 tasks of PUP were strengthened by the establishment of research centers in various
177 disciplines and the adoption of the University Research Agenda as enshrined in the
178 University Research Manual. Memoranda of Agreements with external partners for
179 engagements and linkages were likewise forged towards more usefulness of researches
180 and expertise of the faculty to the communities and society in general.
181
182 In 2012, Dr. Emanuel C. De Guzman was appointed PUP President and became the
183 first PUP alumnus to hold the top university position. Under his administration, even
184 more remarkable strides in the academics (including performance in the licensure
185 examinations), research and extension were recorded. Majority of the academic
186 programs have passed Levels 2 and 3 accreditation by the Accrediting Association of
187 Chartered Colleges and Universities of the Philippines (AACCUP). Survey ratings of
188 industries with regard their preference for PUP graduates continually rose. For two
189 consecutive years, in 2015 and 2016, PUP graduates were rated the most preferred by
190 employers.
191
192 As of August 2017, the University boasts of 92 academic programs offered in the main
193 campus, nine branches and thirteen satellite campuses. True to its mandate, the
194 University has touched the lives of thousands of Filipino families in urban and rural
195 communities. It is committed to persistently soar high in pursuit of excellence and
196 responsiveness of its academic and non-academic programs in the name of service to
197 the nation.
198
199 Declaration of Principles
200
201 The Polytechnic University of the Philippines hereby adopts and declares the
202 following basic principles:
203
204 1. The University shall contribute at all times to the attainment of national
205 development goals as it must be an instrument for the development of citizenry
206 and for the enhancement of nation-building.
207
208 2. The University shall promote the democratization of access to educational
209 opportunities by all sectors of the national community.
210
211 3. The University shall help accelerate the socio-economic development of the
212 countryside by ensuring that tertiary education is within the reach of deserving
213 members of rural communities.
214
215 4. The University shall promote and maintain the building of a self-reliant and
216 egalitarian society through a relevant, quality and total University education.
217
218 5. The University shall at all times encourage the students and faculty in the pursuit
219 of applied and useful knowledge.
220
221 6. As a University, it shall generate research that shall help maximize institutional
222 development and support national development thrusts.
223
224 7. The University commits to promote scientific consciousness and develop relevant
225 expertise and competence, stressing their importance in building a truly
226 independent and sovereign Philippines; emphasize the unrestrained and
227 unremitting search for, and defense of truth as well as the advancement of moral
228 and spiritual values; promote awareness of our beneficial and relevant

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229 cultural heritage; develop, promote and maintain in the students’ and faculty self-
230 discipline, nationalism, and social consciousness, and the need to protect and
231 defend human rights; provide the students and faculty with liberal arts-based
232 education essential to broaden understanding and appreciation of life and to the
233 total development of the individual; make the students and faculty conscious of
234 applied technological, social as well as politico-economic problems and
235 encourage them to contribute to the nationalist industrialization and overall socio-
236 economic development of the country; and develop, use, nurture, improve and
237 propagate the national language and other Philippine languages, and ensure
238 proficiency in English as well as other languages required by/of the students’ field
239 of specialization.
240
241 8. To fulfill the foregoing commitments, the University shall foster high quality
242 campus environment, broaden opportunities for the intellectually-qualified and/or
243 scientifically-inclined students through school fees within the reach of even socio-
244 economically disadvantaged students; strive to promote the welfare of its
245 members through the improvement of salary levels, security of tenure and
246 through scholarships, training and development programs, better working
247 conditions, as well as the rational use of time and resources; undertake vigorous
248 efforts toward institutional linkages, particularly in the areas of common concern
249 like training and retraining, equipment and audio-visual use, and other existing,
250 modern and applied technological advancement; strengthen research,
251 publication, and creative works; model quality management and fiscal
252 responsibility; improve sense of community involvement and linkages;
253 institutionalize principles of academic freedom and responsibility; promote
254 academic excellence in student/faculty performance nationally and internationally;
255 value and enrich cultural heritage, integrate information and communication
256 technology with instructions, research, service and production; evaluate
257 wholesome living and working environment for faculty, employees, and
258 students; and strategize and institutionalize income-generating projects.
259
260 9. To formulate and implement new and relevant curricula and, at the same time,
261 supplement curricular activities with carefully-planned co-curricular interests and
262 undertaking.
263
264 10. To emphasize on the need to improve indigenous Philippine science, technology
265 and research; and to stress, above all, continued and regular improvement of the
266 contents and quality of PUP education together with orienting course
267 offerings toward sustaining Filipino manpower requirements and entrepreneurial
268 needs.
269
270 Shared Values
271
272  God-Fearing
273  Love for Humanity and Democracy
274  Collegiality
275  Integrity and Credibility
276  Transparency and Accountability
277  Passion for Learning
278  Patriotism
279  Humanist Internationalism
280
281
282
283
284
285

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286 Mandate
287
288 Presidential Decree No.1341 has mandated the PUP to expand the program
289 offerings of the University to include courses in polytechnic areas and has also given the
290 University the authority to expand diametrically through the establishment of branches,
291 consortia and linkages.
292
293 The Governance of PUP
294
295 The governance of the University is vested in the Board of Regents (BOR). The
296 administration and exercise of its corporate powers are vested exclusively in the BOR.
297 At present, the BOR of PUP is composed of the following: the Commission on Higher
298 Education (CHED) Chairman/Commissioner as Chairman; the President of the PUP as
299 Vice Chairman and the following as members: the Chairman of the Senate Committee
300 on Education, Arts and Culture; the Chairman of the Committee on Higher and Technical
301 Education of the House of Representatives, Congress of the Philippines; the Regional
302 Director of the National Economic Development Authority (NEDA); the Regional Director
303 of the Department of Science and Technology; the President of the University Faculty
304 Federation; the President of the University Alumni Federation; two (2) prominent citizens
305 who have distinguished themselves in their profession; and the President of the
306 Supreme Student Council or the student representative elected by the student council
307 of the University.
308
309 The University has two councils, namely: (1) Academic Council; and (2)
310 Administrative Council. The Academic Council is composed of the President of the
311 University as Chairman and all professors (assistant, associate, and full) of the
312 University as members. It is empowered to prescribe curricula and rules of discipline
313 subject to the approval of the BOR. It shall determine and fix requirements for University
314 admission, retention and graduation, and recommends candidates for graduation to the
315 Board. The Council exercises disciplinary power over students of the University within
316 the limits prescribed by the rules of discipline approved by the BOR. The Administrative
317 Council is composed of the President of the University as Chairman and the vice
318 presidents, directors, deans and other officials of equal rank as members. The
319 Administrative Council is entrusted to recommend policies governing the administration,
320 management, and development programs of the University as approved by the Board.
321
322 The PUP Logo
323

324 The star in the logo stands for the perfection of the human person as well as the
325 search for truth, while the five concentric circles depict infinite wisdom.
326
327 Both the five-pointed star and the five concentric circles stand for quintessence,
328 meaning the highest form of quality or the most perfect example of creation.
329
330 The star is golden yellow not only because this is a star’s natural color but also
331 because, together with the dark maroon used as background, it is the traditional color of
332 the University.
333
334 The five concentric circles are white because it symbolizes purity.
335
336
337
338
339
340
341

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342 Imno ng PUP
343 (Kumposisyon nina Siegfredo Calabig, Susan Roldan, at RaffyAmaranto)
344
345 Sintang Paaralan, tanglaw ka ng bayan
346 Pandayan ng isip ng kabataan
347 Kami ay dumating na salat sa yaman
348 Hanap na dunong ay iyong alay.
349 Ang layunin mong makatao
350 Dinarangal ang Pilipino
351 Ang iyong aral, diwa, adhikang taglay
352 PUP, aming gabay
353 Paaralang dakila
354 PUP, pinagpala.
355
356 Gagamitin ang karunungan
357 Mula sa iyo, para sa bayan.
358 Ang iyong aral, diwa, adhikang taglay
359 PUP , aming gabay
360 Paaralang dakila
361 PUP, pinagpala
362
363 TITLE 2
364
365 STUDENT RIGHTS
366
367 Section 1. Fundamental Rights
368
369 1.1 Education is a right. It is the responsibility of a State to provide quality and
370 accessible education. Thus it is the responsibility of a State to support and give priority
371 to education as a basic right of all citizens.
372
373 1.2 Right to Admission and Non-discrimination. No student shall be denied admission to
374 nor be expelled by the school on account of his/her physical handicap, socio-economic
375 status, political or religious beliefs, sexual orientation or membership in student
376 organizations, nor shall pregnant students and certified reformed drug abusers be
377 discriminated against. No student shall be punished with disciplinary action and be
378 denied services, scholarships and other privileges on account of the same.
379
380 1.3 Every PUP student has the right to be safe, and to be free from actions and
381 omissions that endanger safety and peace of mind. He/She must be free from any
382 mental and physical threats, torture, force, violence, hazing, intimidation and all other
383 means which vitiates the student’s right to be safe within the University. Also, the
384 students have a right against being held in secret, incommunicado or similar forms of
385 solitary detention.
386
387 1.4 Right to competent instruction and relevant quality of education. Every student shall
388 have the right to competent instruction and quality education relevant to his/her personal
389 and cultural development and that of the nation.
390
391 1.5 Every student has the right to be treated with dignity and respect, at all times, by all
392 members of the PUP community and within PUP campuses.
393
394 1.6 Every student enjoys within the confines of the University the freedom of opinion, of
395 speech, and of expression. They should also enjoy right of access to media in their
396 respective activities. They shall also have the right to print, circulate and/or mount
397 leaflets, newsletters, posters, wall news, petitions and other such materials. School

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398 authorities shall ensure the provision of facilities such as bulletin boards for the mounting
399 of the aforementioned materials subject to existing rules and regulations.
400
401 1.7 Students shall have the right to accurate information about matters directly affecting
402 their interests and welfare inside the University. They shall be informed of the duly
403 approved rules and policies defining and governing proper conduct and the system of
404 sanctions and consequences that is in place. University officials and officers of student
405 governments are obliged to present periodically in public, reports detailing the state of
406 their respective offices.
407
408 1.8 A student is entitled to prompt correction of his or her official records if an error is
409 found and duly proven.
410
411 1.9 Students shall have the right to be informed and consulted regarding all tuition and
412 other fee increase.
413
414 Section 2. Academic Rights
415
416 2.1 Every PUP student has the right to receive competent instruction and relevant
417 quality education. Therefore, the University shall ensure that:
418
419 2.1.1 Faculty members must be available during the consultation hours that
420 they specified in their faculty service record.
421 2.1.2 Faculty members are obliged to submit the final grades of their
422 students within the submission deadlines specified in the academic
423 calendar.
424
425 2.2 Students are entitled to sufficient course information, academic advice, and
426 general guidance from faculty, staff, fellow students, and other members of
427 the University, so they are able to make wise decisions regarding their
428 training.
429
430 2.3 Students must be formally informed, in writing, of the academic standards that
431 will be applied in any course of study for which they are enrolled in. Within the
432 first week of the semester, the instructor must provide students with the full
433 course description, the learning objectives, syllabus, the course requirements,
434 the evaluation method, deadlines and academic consequences, and
435 acceptable academic collaboration.
436
437 2.4 Every student shall have fair access to adequate University services and
438 facilities. The libraries of PUP shall be open to students and non-students
439 alike, in accordance with duly-approved University rules and regulations.
440
441 2.5 Students are guaranteed academic freedom to the extent that they may
442 pursue independent inquiry, free from unwarranted interference and influence,
443 and to express contrary opinions and points of view.
444
445 Student’s academic freedom shall consist of, but not limited to, the following:
446
447 2.5.1 To conduct research in connection with academic work, and to freely
448 discuss and publish their findings and recommendations;
449 2.5.2 To conduct inquiry on curricular and extracurricular activities within the
450 campus and in appropriate circumstances;
451 2.5.3 To choose a field of study for research and to pursue the quest for
452 truth; to express their opinion on any subject of public or general
453 concern which directly or indirectly affects the students or the
454 educational system;

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455 2.5.4 To invite off-campus speakers or resource persons to student-
456 sponsored assemblies, fora, symposia, and other activities of similar
457 nature;
458 2.5.5 To express contrary interpretations or dissenting opinions inside and
459 outside the classroom;
460 2.5.6 To participate in the drafting of new curriculum and in the review or
461 revision of the old;
462 2.5.7 To participate in the drafting and/or revising of the student handbook
463 which shall include the school rules and regulations, a copy of which
464 shall be furnished to the student upon admission to the school; and
465 2.5.8 To freely discuss and criticize university policies and national policies.
466
467 2.6 Every student has the right to fair, transparent and objective evaluation of his
468 or her academic performance based on duly-approved standards of
469 excellence.
470
471 2.7 Every student must be given the opportunity to evaluate objectively faculty
472 performance and course delivery, curriculum of degree program and course
473 syllabus without fear of reprisal.
474
475 Section 3. Representation Rights
476
477 3.1 Students are free to establish and run structures of self-governance,
478 mechanisms for advocacy, and systems of decision-making that protect and
479 promote their democratic rights and welfare. To this end, the University must
480 support and facilitate the creation and operation of student councils and
481 student publications.
482
483 3.2 Students must be duly represented in decision-making, policy-making, and
484 adjudicatory bodies as well as provide opportunity to participate in or influence
485 the governance of the University. They shall have the right to examine existing
486 school policies, initiate appropriate amendments and appeal decisions of
487 policy-making bodies that affect student interests and welfare. In all policy
488 matters, the University must uphold the principle of collective decision-making
489 and due process.
490
491 3.3 Students are free to form, assist, join or participate in organizations, societies
492 or alliances in the University, in the pursuit of common interests and lawful
493 goals. Students have the right to create and decide independently the rules on
494 membership, policies, and actions of the group.
495
496 Student membership or non-membership to any organization with lawful goals
497 should not be a basis for admission to or expulsion from the University.
498 3.4 Students have the right to use needed University facilities for programs and
499 activities subject to prevailing University rules and regulations. The University
500 shall designate and provide proper students centers that shall be jointly
501 managed by the University and student government.
502
503 3.5 The production of student publication shall be subject to existing accounting
504 and auditing regulations. School authorities shall not unduly sanction editors,
505 managers, and writers of campus press and media due to editorial policy or
506 content disapproval or disagreement with any other PUP stakeholder.
507
508 3.6 Students must be free to air and seek redress of grievances.
509
510
511

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512 Section 4. Right to Organize and Right of Association
513
514 4.1 Right to organize and right of association. The right of students to form, assist,
515 join and actively participate in any campus organizations, unions, societies,
516 nationwide youth groups, alliances or federations, for purpose not contrary to
517 law shall not be abridged.
518
519 4.2 Right to hold activities. The rights of organizations to conduct activities inside
520 and outside campus for purposes not contrary to law shall not be abridged.
521
522 The school administration shall provide space for the offices of student
523 organizations within the premises of the school. Furthermore, the school
524 administration may allow student organizations to use school facilities free of
525 charge subject to the existing policies of the University.
526
527 Section 5. Procedural Rights
528
529 5.1 Every student has the right to due process and to the integrity of the
530 administrative procedures.
531
532 5.2 University policy or regulation, especially those that are penal or analogous in
533 nature, shall be enforced prospectively.
534
535 5.3 Students are entitled to prompt and proper resolution of cases.
536
537 5.4 Students have the right to appeal all decisions of the University while
538 exhausting all possible administrative remedies in accordance with the PUP
539 Charter and its implementing rules and regulations.
540
541 Section 6. Other Rights
542
543 6.1 Student shall not be denied entry to the University provided that he/she
544 sufficiently provides proof that he/she is a bona fide student of the school.
545
546 6.2 Students with delinquent fees shall have the right to take an examination.
547 Nevertheless, such students shall be subject to the right of the school to
548 suspend enrollment and/or to withhold the release or issuance of their school
549 clearance prior to their graduation until all prior delinquencies are fully paid.
550
551 6.3 The University shall protect the students against militarization within the
552 school campus except the ROTC. The pursuit of academic excellence and
553 exercise of academic freedom can be attained only in an atmosphere free
554 from fear and unreasonable restraint. Pursuant thereto, no military
555 detachment or personnel shall be installed inside the school premises.
556
557 Section 6.4 Right to Express
558
559 6.4.1 Every student has the right to express their
560 sexual orientation, gender identity, and
561 expression.
562 6.4.2 Right to hold exhibition of talents. Students
563 have the right to showcase their talents on
564 culture and arts.
565 6.4.3 Every student has the right to manifest their
566 ideology. Students must respect other’s
567 perspective and ideology to attain harmony.
568

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569 Section 6.5 Right to avail of University Services
570
571 6.5.1 The students have the right to avail of the University services, for this
572 purpose, all offices shall strive to inform the students of the services available.
573
574
575 TITLE 3
576
577 GENERAL REGULATIONS
578
579 Section 1. The regulations of the PUP as set forth in this Handbook are formulated to
580 ascertain orderliness necessary in the pursuit of knowledge, to guide the students in
581 attaining the best possible quality of work required of them, and to ensure their desirable
582 deportment.
583
584 Section 2. Every PUP student is expected to observe and abide by all the policies and
585 regulations of the University, thus, he/she is committed to uphold these rules and
586 regulations.
587
588 Section 3. Every PUP student is an extension and reflection of the University.
589 Henceforth, whether on- or off-campus, he/she is expected to be a model of the highest
590 norms of behavior befitting a true scholar, a future professional, and a respectable
591 citizen.
592
593 Section 4. Students are expected to know the philosophy, vision and mission of the
594 University, the meaning of its logo, and the Imno ng PUP.
595
596 Section 5. He/She shall observe and respect the laws of the land, the standards of
597 organized society, and the code of conduct, rules and regulations of the University.
598
599 Section 6. He/She shall, in words and in deeds, observe the usual norms of courtesy
600 and etiquette in all areas of interpersonal relationships with any member of the
601 University community.
602
603 Section 7. He/She is expected to show respect and deference to all members of the
604 academe including visitors in the campus.
605
606 Section 8. Students are expected to cooperate in classroom procedures, as well as to
607 help in keeping clean and orderly all classrooms, corridors, walls, boards, furniture,
608 equipment, the campus premises and the structures and other facilities therein. Students
609 shall not post or inscribe offensive or indecent language in the form of graffiti.
610
611 Section 9. Students shall not have boisterous or unbecoming behavior and rude actions
612 that tend to disrupt and disturb the teaching-learning process.
613
614 Section 10. Students are encouraged to attend University-, college-, department-, and
615 campus/branch-sponsored activities.
616
617 Section 11. Students are not allowed to stay inside the University premises beyond
618 curfew time (10pm to 6am), Sundays, holidays or when classes are suspended.
619
620 Section 12. In cases where a permit or any other document of a student requires the
621 signature of the parent/guardian, if no registered parent/guardian, student is the only
622 authorized person to sign.
623
624

11
625 Section 13. Only offices of the University shall use the name, logo and seal of the
626 University. Students, as individuals or groups, shall not be allowed to use the name and
627 logo of the University without the recommendation of the activity adviser/chairperson
628 and the approval of the duly authorized University Official. This applies to printed
629 programs, invitations, announcements, letters, tickets, and the like.
630
631
632 TITLE 4
633
634 CODE OF CONDUCT
635
636 To ensure an atmosphere conducive to the pursuit of academic excellence and the
637 formation of responsible and productive Filipino citizens, as well as to maintain the order
638 necessary for the common good, every PUP student shall strictly abide by the following
639 University rules and regulations:
640
641 Section 1. He/She shall observe the following guidelines on the use of the official
642 identification card (ID):
643
644 1.1 Upon admission to the University, every PUP student is issued an official ID
645 card and must have this card validated by the concerned College at the start
646 of every term.
647
648 1.2 Students shall wear conspicuously their ID at all times while inside the campus.
649
650 Section 2. A PUP student proven to have violated the foregoing rules on ID and
651 registration certificate shall be subject to disciplinary measures as specified in Title 9,
652 Code of Discipline of this Handbook or as determined by the Director of Student
653 Services. Any of the following shall be considered a violation of the foregoing rules:
654 2.1 Failure to secure ID on time due to late filing of application for ID;
655 2.2 Failure to bring his/her validated ID and cannot present his/her current
656 validated registration certificate at the Security Post;
657 2.3 Failure to conspicuously wear validated ID inside the Campus;
658 2.4 A student who loses ID without a justifiable cause;
659 2.5 A student who uses fake ID;
660 2.6 A student who uses non-validated ID;
661 2.7 A student who uses another person’s ID; and
662 2.8 A student who lends one’s ID for the use of another person.
663
664 Section 3. In no case shall the ID and registration certificate be confiscated from a
665 student unless ordered by the Student Disciplinary Board (SDB). However, if a student
666 is caught in the act of violating any of the rules and regulations of the University, any
667 concerned University personnel may demand for his/her ID for proper identification and
668 reporting to concerned authorities without confiscating the same.
669
670 Section 4. In the implementation of the guidelines on the use of ID/registration
671 certificate, utmost courtesy is expected at all times.
672
673 Section 5. Every PUP student shall dress up with dignity and respect and must adhere
674 to the conventions of decency and proper grooming.
675 Wearing of short shorts, micro mini skirt, hanging blouses above navel,
676 spaghetti blouses, tube blouses, sando, and the like are prohibited.
677
678 Note: In cases where a Department/College would have a uniform, this must be
679 approved by at least the majority of the students and noted by the College Council
680 President and the Dean, yet it should not be made compulsory and should not be taken
681 against the students in any form.

12
682 Section 6. Every PUP student shall be prohibited from smoking, drinking alcoholic
683 beverages, gambling, taking prohibited drugs or engaging in any unlawful activity while
684 inside the University premises.
685
686 Section 7. The student should not destroy or deface any structures, classrooms,
687 facilities, equipment or any other properties of the University.
688
689 Section 8. Accredited student organizations and student councils may be allowed to use
690 school facilities for their meetings, seminars, conferences, cultural presentations, athletic
691 activities, and the like, subject to University Guidelines on the use of University Facilities.
692
693 Section 9. Any student who wishes to participate in any activity outside the campus as a
694 representative of the University and shall comply with the existing guidelines on the
695 conduct of off-campus student activities.
696
697 Section 10. Students who intend to release to the press or similar channels of public
698 communication notices and other announcements concerning University activities must
699 secure a written clearance from the University President as endorsed by the Director of
700 the Communication Management Office (CMO).
701
702 Section 11. Students who invite guests from outside (e.g. guest lecturers, speakers,
703 seminar participants, viewers of exhibits, etc.) are required to obtain prior approval from
704 the Director of Student Services or his/her duly authorized representative by submitting
705 letter of request indicating therein name of visitors, purpose of visit, and expected date
706 and time of arrival. The approved request together with the accomplished form shall be
707 forwarded to the Security Office for information and appropriate action.
708
709 Section 12. Students’ educational tours, field visits / trips, and other similar activities,
710 shall be subject to existing guidelines on off-campus activities.
711
712 Section 13. Students and/ or student organizations shall not engage in any fund raising
713 activity without the necessary approval of the authorized University official/s and without
714 complying with the existing guidelines on fund raising.
715
716 Section 14. Students who violate the aforementioned rules and regulations shall be
717 meted with corresponding disciplinary measures as stated in Title 9 - Code of Discipline
718 of this Handbook.
719 TITLE 5
720
721 ACADEMIC REGULATIONS, PROCEDURES AND SERVICES
722
723 Section 1. Schedule of Fees and Payments
724
725 1.1 The educational expenses of PUP students are borne by the State as
726 stipulated in RA 10931. The University charges a fixed amount per unit/hour.
727 Laboratory fees vary according to the laboratory subject.
728
729 1.2 Information regarding tuition and other fees may be found in the PUP
730 Website, or may be secured from the Accounting Office - Student Services
731 Section.
732
733 1.3 Compulsory collection of fees on books, manuals, modules, tickets, and the
734 likes which are not approved by the Board of Regents is strictly prohibited.
735
736
737
738

13
739 Section 2. Scholarship and Financial Assistance
740
741 2.1 On the basis of academic performance and exemplary abilities and skills, the
742 University grants scholarships (entrance, resident, and special grants) as well
743 as financial assistance (service grant-in-aid, student loan, and work-study plan
744 or student assistantship) to deserving students. These students are given
745 incentive equivalent to total assessed fees, either full or partial.
746
747 2.2 Information regarding scholarships and financial assistance is available at the
748 Scholarship and Financial Assistance Services (SFAS).
749
750 Section 3. Registration and Cross-Registration
751
752 3.1 Only students who are officially enrolled are allowed to attend classes.
753
754 3.2 A student is considered officially enrolled when his/her registration certificate
755 has been issued by the Office of Admission Services / Registrar of Branches
756 and Campuses / Open U / Itech.
757
758 3.3 No student shall be registered later than the date specified in the University
759 calendar.
760
761 3.4 A student of the University may be authorized by the concerned Dean/Director
762 and given permission by the University Registrar to cross-register in another
763 accredited institution of higher learning if the subject/s he/she needs to enroll
764 in during a given term is/are not offered in the University.
765
766 Section 4. Academic Load
767
768 4.1 In general, one academic unit is the equivalent of at least seventeen (17)
769 lecture hours or the corresponding laboratory hours.
770
771 4.2 No undergraduate student shall be allowed to take more than the number of
772 units in each semester as specified in his/her curriculum except for graduating
773 or academically outstanding students with general weighted average of at
774 least 1.75 in the previous regular semester except summer term and certified
775 by the College Dean. A maximum of additional nine (9) units may be given to
776 them.
777
778 4.3 A transferee, shiftee, returnee, or a student with back subjects is allowed to
779 enroll maximum of two (2) subjects during summer term.
780
781 4.4 A graduating student is allowed to take two (2) Physical Education (PE)
782 courses in his/her last semester.
783
784 4.5 As a general rule, no student shall be allowed to take any subject until he/she
785 has satisfactorily passed the prerequisite subject/s. However, a student may
786 be allowed to simultaneously enroll in co-requisite subjects under any of the
787 following conditions subject to recommendation of the Dean and approval of
788 the VPAA:
789
790 4.5.1 When the prerequisite is a repeated subject;
791 4.5.2 When the student has superior scholastic standing; and
792 4.5.3 When the student is graduating at the end of the school term.
793
794 Note: A student is considered graduating if he/she is completing all academic
795 requirements during his/her last semester.

14
796 Section 5. Changing of Classes, Substitution and Dropping of Subjects
797
798 5.1 The student shall accomplish Application for Change of Enrollment (ACE)
799 Form which can be downloaded from the PUP website for approval by the
800 Chairperson/Dean and for submission to the Registrar’s Office.
801
802 5.2 Changes in Subject/Section/Schedule or adding/dropping of subject should be
803 done within the adjustment period specified in the University Calendar and
804 must be approved by the Dean/Chairperson.
805
806 5.3 Tagging of change in subject or schedule should be processed by the
807 respective Department. After tagging, the student should check his/her SIS
808 account to verify if the change in subject or schedule is reflected.
809
810 5.4 No substitution shall be allowed for major and mandated subjects prescribed
811 in the curriculum except when, in the evaluation of the Chairperson of the
812 Department offering the prescribed subject, the proposed substitute is
813 substantially equivalent in content to the required subject. The Dean shall
814 recommend such substitution for approval of the Vice President for Academic
815 Affairs.
816
817 5.5 Substitution of subject/s may be authorized if a curriculum has been
818 superseded by a new one. In case of curricular revision, the student follows
819 the curriculum he/she was enrolled in upon admission
820
821 5.6 Substitution should:
822
823 5.6.1 Involve subjects within the same department if possible;
824 if not, the substitute subject must be allied to the one
825 being substituted;
826 5.6.2 Be between subjects of the same number of units; and
827 5.6.3 Be recommended by the Dean of the College/Institute or Director of the
828 Campus/Branch offering the subject for approval by the VPAA.
829
830 Section 6. Classification of Students
831
832 6.1 According to admission status:
833
834 6.1.1 Freshmen – Students admitted through the PUP College Entrance Test
835 (PUPCET) have not enrolled in any academic college subject prior to
836 their enrolment in the University and have submitted to the Admissions
837 and Registration Services all the documents required for formal
838 acceptance in PUP.
839 6.1.2 Resident students – bona fide students including those who are not
840 officially enrolled and by virtue of their approved written petition for leave
841 of absence may be considered for re-admission, provided their LOA did
842 not exceed (1) academic year.
843 6.1.3 Returning Students (Returnees) – Students considered for readmission
844 depending on their previous scholastic performance, and the availability
845 of slots/and must have complied with all other requirements for
846 readmission.
847 6.1.4 Transferring Students (Transferees) - (a) From a PUP Branch/Campus –
848 Students admitted as transferees upon the recommendation of the
849 Branch Director depending upon the availability of slot and their
850 compliance with all the requirements for admission; and (b) From
851 Another School – Students admitted as transferees depending on the

15
852 availability of slots provided they have met all the academic and
853 admission requirements set by the University.
854 6.1.5 Re-enrolling Baccalaureate Degree Holders – Students may be admitted
855 to a post-baccalaureate program or any other special program of the
856 University depending on the availability of slots and the approval of the
857 College Dean and Office of Admission Services.
858 6.1.6 Cross-enrollees – Includes students from PUP Branch/Campus enrolling
859 of subject/s in PUP Main Campus or other Branch/Campus and students
860 enrolling subjects offered in other programs.
861
862 (For detailed information, please see Admission Policies and
863 Requirements Brochure or visit the PUP Website.)
864
865 6.2 According to academic load, students enrolled in the University are classified
866 as follows:
867
868 6.2.1 Regular student – one who is registered for formal academic credits and
869 who carries the full load required in a given semester by his/her
870 curriculum.
871 6.2.2 Irregular student – one who has deficiency/back subjects
872 6.2.3 Special student – one who is not earning formal academic credits.
873 6.2.4 Special needs student – PUP gives importance to the following modified
874 educational facilities and equipment, as minimum requirements, for
875 special students needing special education:
876
877 a. For persons with visual impairment – sensory and tactile materials,
878 Braille books and record materials, Braille writing, painting and
879 reading machines, orientation and mobility equipment.
880
881 b. For persons with hearing impairment – group or individual hearing
882 aids, speech trainers, tape recorders and speech or language kit
883 containing auditory and language training materials.
884
885 c. For persons with orthopedic handicaps – the requirements provided
886 for by Batas Pambansa Bilang 344, otherwise known as the
887 Accessibility Law, shall be complied with, including adjustable
888 desks or chairs and adopted physical education apparatuses.
889
890 Other types of learners with special needs or those with
891 behavioral problems including the autistic, those with learning
892 disabilities and those with multiple handicaps-instructional devices
893 and equipment for behavior modification, perceptual motor training,
894 daily living skills, language and speech and cognitive skills
895 development. (Per CHED Memo 30 s. 2009)
896
897 6.3 According to year level, students enrolled in the University are classified as
898 follows:
899
900 6.3.1 Freshman – one who is on the first year of his/her curriculum, or who has
901 not finished the prescribed subjects of the first year of his curriculum, or
902 25% of the total number of units required in his/her entire course.
903 6.3.2 Sophomore – one who is on the second year of his/her curriculum, or
904 who has satisfactorily completed the prescribed subjects of the first year
905 of his/her curriculum or has finished more than 25% but less than 50%
906 of the total number of units required in his/her entire course.
907 6.3.3 Junior – one who is on the third year of his/her curriculum, or who has
908 completed the prescribed subjects of the first and second years of

16
909 his/her curriculum or has finished more than 50% but less than 75% of
910 the total number of units required in his/her entire course.
911 6.3.4 Senior – one who is on the fourth year of his/her curriculum, or who has
912 completed the prescribed subjects of the first, second, and third years of
913 his/her curriculum or has finished 75% or more of the total number of
914 units required in his/her entire course.
915 6.3.5 Fifth year – in the College of Engineering or College of Architecture and
916 Fine Arts, a student who is on the fifth year of his/her curriculum is
917 considered a senior if he/she has completed at least 80% of the
918 curricular requirements.
919
920 Section 7. Attendance
921
922 7.1 Students are required to attend all classes starting with the first meeting of
923 every subject. Non-attendance in any required class or academic activity
924 constitutes an absence.
925
926 7.2 A student shall be considered absent from class if he/she is not present after
927 the first thirty (30) minutes of the scheduled class time.
928
929 7.3 Three incidences of tardiness shall be considered as one absence from class.
930
931 7.4 Any student who has incurred absence from the class must, whenever required
932 by the faculty member concerned, obtain an excuse slip from the Office of the
933 Counseling and Psychological Services (OCPS).
934
935 7.5 Absence duly authorized in writing by the University by reason of officially
936 representing the University at some function or affair shall be excused. The
937 Dean/Chairperson/ or Director/Academic Head shall inform the faculty
938 member/s concerned
939
940 7.6 Absence due to illness may be excused if the student submits a medical
941 certificate issued by the University Medical Office, or any other physician:
942 provided that, in the latter case, the medical certificate shall be authenticated
943 by the University’s Medical Office and presented to the Office of the
944 Counseling and Psychological Services (OCPS) for the issuance of an excuse
945 slip.
946
947 7.7 Excused absences are for time missed only. All works covered by the class
948 during the student’s absence will have to be made up by the student within a
949 reasonable period of time.
950
951 7.8 Three successive unexcused absences shall be reported by the faculty
952 member concerned to the Director of the Office of the Counseling and
953 Psychological Services (OCPS)who shall call for the student and notify his/her
954 parents or guardians.
955
956 7.9 A student who has been absent for at least 20% of the total class hours in one
957 subject for the semester shall be automatically dropped from the class roll.
958
959 7.10 No student shall be denied access/entry to class due to tardiness. Student
960 may, however, be marked absent and may not take part in any graded
961 examination.
962
963
964
965

17
966 Section 8. Grading System
967
968 8.1 Students shall be graded or marked in accordance with the following system:
969

Grade/Mark Percentage/Equivale Description

nt
1.0 97-100 Excellent
1.25 94-96 Excellent
1.5 91-93 Very Good
1.75 88-90 Very Good
2.0 85-87 Good
2.25 82-84 Good
2.5 79-81 Satisfactory
2.75 76-78 Satisfactory
3.0 75 Passing
5.0 65-74 Failure
Inc. Incomplete
W Withdrawn
970
971 8.2 An Incomplete (Inc.) mark is temporarily given to a student who may qualify for
972 passing but has not taken any major exam or its equivalent. Such
973 requirement(s) must be satisfied within one year from the end of the term;
974 otherwise, the grade shall automatically be replaced by “5”.
975
976 8.3 A Withdrawn Mark is given if the student voluntarily withdraws in writing from a
977 subject at any time or when the faculty member drops the student from his/her
978 roll for having exceeded the allowable number of absences or for not having
979 attended the class since the start of the term. W marks should not be
980 converted into a grade of “5” and should not be included in the computation of
981 the general weighted average.
982
983 8.4 A student who received a passing grade in a subject shall not be allowed to
984 take another examination for the purpose of improving his/her grade.
985
986 Section 9. Late Reporting of Grade/s, Mark/s and Correction of Entry
987
988 9.1 Correction of Entry should be accomplished within a period of one semester
989 upon receipt of grade. Grade should be submitted two (2) weeks after the end
990 of the term.
991
992 Section 10. Completion of Incomplete Mark
993
994 10.1 Incomplete Mark/s must be completed within one (1) year. The student
995 must accomplish and submit completion form to the subject teacher. The
996 subject teacher will submit the accomplished completion form together with a
997 photocopy of class record to the College. Subsequently, the college shall
998 forward to the Registrar’s Office within a period of one year. (Completion form
999 is downloadable in the PUP website.)

18
1000 10.2 In no case shall the period for the removal of the Incomplete mark extend
1001 beyond one year from the end of the term when the subject was taken, unless
1002 justified and with the approval of the VPAA and acknowledged by the
1003 University Registrar.
1004
1005 Section 11. Integration Period and Examinations
1006
1007 11.1 A one-week integration period shall be scheduled before the final examinations
1008 to enable students to review, provided the faculty members shall keep regular
1009 hours for consultation work.
1010 11.2 The schedule of examinations as specified in the University calendar for the
1011 school year shall be observed unless otherwise changed to another date as
1012 authorized by the College Dean/Branch or Campus Director concerned.
1013 11.3 The schedule of make-up classes shall be agreed upon by both students and
1014 subject instructor considering that it will not affect nor interrupt any class or
1015 student activities on that particular day. Make-up classes shall be considered
1016 when classes are affected by class suspensions due to climate/natural
1017 disasters or important events.
1018
1019 Section12. Scholastic Standing and Delinquency
1020
1021 12.1 Each college shall implement the following rules on scholastic delinquency:
1022
1023 12.1.1 Warning. Any student who at the end of the semester obtains final
1024 grades of “5” in 15% or less of the total number of academic units in
1025 which he/she is registered shall be warned by the Dean or Director
1026 concerned to improve his/her academic performance. If he/she fails or
1027 gets incomplete marks in 16 - 30% of the total number of academic units
1028 in which he/she is registered, he/she shall be warned by the
1029 Dean/Director and his/her load shall be reduced by three (3) units.
1030
1031 12.1.2 Probation. (a) Any student who, at the end of the semester obtains final
1032 grades of “5” in 31-50% of the total number of academic units in which
1033 he/she has enrolled shall be placed on probation for the succeeding
1034 semester and his/her academic load shall be correspondingly reduced
1035 by six (6) units by the Dean or Director concerned; (b) Any student who
1036 has received two successive warnings shall be placed on probation.
1037 Probation may be lifted the following semester if the student passes all
1038 his/her subjects in which he/she has final failing grades; (c) Any student
1039 who has been placed on probation for two successive semesters shall
1040 be dropped from the rolls of the College in which he/she is enrolled.
1041 However, he/she may be readmitted to another College of the University
1042 to which he/she qualifies; and (d) Any student on probation who again
1043 fails in 50% or more of the total number of units in which he/she is
1044 enrolled for the semester shall be dropped from the rolls of the
1045 University.
1046
1047 12.1.3 Dismissal. Any student who, at the end of the semester, obtains final
1048 grades of “5”) in 5l%-75% of the total number of academic units in which
1049 he/she receives final grades shall be dropped from the rolls of the
1050 College concerned; if more than 75%, he/she shall be dismissed from
1051 the University and be permanently disqualified from readmission to the
1052 University.
1053
1054 12.2 A grade of incomplete is not to be included in the computation. When it is
1055 replaced by a final grade, the latter is to be included in the grades during the
1056 semester when the removal is made.

19
1057
1058 12.3 Required subjects in which a student has failed shall take precedence over
1059 other subjects in his/her succeeding enrollment.
1060
1061 12.4 In colleges or schools in which the weight of the subject is not expressed in
1062 terms of units, the computation shall be based on the respective equivalents.
1063
1064 12.5 A student may transfer from one college of the University to another provided:
1065
1066 12.5.1 He/she has achieved the one-year residency requirement of the
1067 University. Only incoming second year student will be allowed to shift to
1068 another program.
1069 12.5.2 His/her release from the college in which he/she is previously enrolled is
1070 approved by the Dean.
1071
1072 12.5.3 He/she satisfies the requirements of the college in which he/she intends
1073 to enroll.
1074
1075 12.5.4 There is an available slot for an additional student in the college where
1076 he/she intends to enroll.
1077
1078 Note: Action to be taken is based on number of failures. (See Table of
1079 Scholastic Delinquency)
1080
1081 Section 13. Completion of Basic Courses in NSTP and P.E.
1082
1083 13.1 No college student shall be permitted to enroll in the third year unless he/she
1084 has completed the two-year basic course in P.E., and six units in National
1085 Service Welfare Training Service (CWTS) or Literacy Training Service (LTS),
1086 or unless said student has been duly granted permission to defer the taking of
1087 the course by the authorities concerned.
1088
1089 13.2 All students (except international students) are required under the law to enroll
1090 in NSTP or its equivalent and shall not be allowed to cross-enroll in NSTP in
1091 any other institution unless given expressed permission by the office of ROTC,
1092 CWTS, LTS and approved by the Registrar’s Office.
1093
1094 13.3 Students who are differently abled and/or are under restriction for reason of
1095 religious beliefs are also required to officially enroll in P.E., ROTC and CWTS.
1096 However, these students shall be given special tasks or assignments.
1097
1098 13.4 No student shall be allowed to graduate without having complied with Section
1099 13 hereof.
1100
1101 Section 14. Tenure, Leave of Absence and Honorable Dismissal
1102
1103 14.1 Tenure
1104
1105 14.1.1 A student must finish the requirements of a college degree program
1106 within one and one-half (1½) times the normal length of the prescribed
1107 period; otherwise, he/she shall not be readmitted into the University.
1108
1109 N.B
1110 It is noted, however, that if a student fails to complete his/her
1111 bachelor’s degree within a year after the period prescribed in his/her
1112 program, he/she will no longer be recipient of the “Universal Access to
1113 Quality Tertiary Education Act of 2017” (RA 10931)

20
1114 14.1.2 In case a student is officially given permission for leave of absence
1115 (maximum of one academic year only), the leave shall not be included
1116 in the computation of tenure. If a student incurs more than a year leave
1117 of absence, he/she shall be admitted as upon the evaluation and
1118 recommendation of the Chairperson/Academic Head/Dean/Director and
1119 approval of the Vice President for Academic Affairs.
1120
1121 14.2 Leave of Absence
1122
1123 14.2.1 A student intending to take a leave of absence exceeding one semester
1124 but not to exceed one academic year shall file a letter of intent before
1125 the start of the semester to the University Registrar for approval as
1126 recommended by the College Dean/Branch Director.
1127 14.2.2 A student who withdraws from the University without a formal leave
1128 of absence shall apply for readmission.
1129
1130 14.3 Honorable Dismissal
1131
1132 14.3.1 An Honorable Dismissal is issued by the University Registrar to a
1133 student who withdraws from the University for purposes of transferring
1134 to another school.
1135 14.3.2 A student applying for an Honorable Dismissal shall be cleared of all
1136 accountabilities before a certificate is issued to him/her.
1137 14.3.3 A student who leaves the University by reason of expulsion, dropping
1138 due to disciplinary action or suspension shall not be entitled to an
1139 Honorable Dismissal.
1140 14.3.4 A student who has been issued Honorable Dismissal/Transfer
1141 Credentials cannot be readmitted to the University.
1142 14.3.5 A student who is considered scholastically delinquent based on the
1143 Table of Delinquency shall be issued Honorable Dismissal provided
1144 that he/she is not expelled by way of a disciplinary action.
1145
1146 Section15. Graduation with Honors
1147
1148 15.1 The honors committee shall be composed of the VPAA as chair and Deans
1149 and Branch / Campus Directors as members.
1150
1151 15.2 The secretariat shall be composed of UR, heads of SFAS and ICTO.
1152
1153 15.3 The Office of the University Registrar (OUR) in close coordination with the
1154 Scholarship and Financial Assistance Services (SFAS) and the Information
1155 Communication Technology Office (ICTO) shall determine and recommend to
1156 the University Honors Committee a student who completes his/her
1157 baccalaureate degree with any of the following weighted averages to graduate
1158 with honors:
1159 Summa Cum Laude – 1.0000 to 1.1500
1160 Magna Cum Laude – 1.1501 to 1.3500
1161 Cum Laude – 1.3501 to 1.6000
1162
1163 15.2 The guidelines on academic honors for graduating students shall be as
1164 follows:
1165
1166 15.2.1 A student’s final grades during his/her last school term shall be finalized
1167 14 days after the last day of final examination period for graduating
1168 students.
1169 15.2.2 Only finalized grades shall be considered in the computation of the
1170 general weighted average.

21
1171 15.2.3 Only academic courses shall be included in the computation of general
1172 weighted average.
1173 15.2.4 The candidate must:
1174  have carried the prescribed load in his/her curriculum;
1175  have no final grade lower than 2.5, incomplete grade, withdrawn or
1176 dropped in any academic or non-academic subject.
1177  have no final grade of 5.0 in any academic or non-academic subject
1178 prescribed in his/her curriculum.
1179  have completed the degree on the prescribed period;
1180  have no record of misconduct/misbehavior during his/her stay in the
1181 University; and
1182  have no financial accountabilities.
1183 15.2.5 Shiftee shall be considered a candidate with Academic Honors
1184 provided he/she satisfies the academic and residency requirements.
1185 15.2.6 Transferees, except those from PUP branches and satellite campuses
1186 are disqualified from graduating with honors.
1187
1188 Section 16. Graduation Requirements
1189
1190 16.1 A candidate for graduation shall file his/her application for graduation on-line
1191 using his/her SIS account within the period indicated in the University
1192 calendar.
1193
1194 16.2 An application for graduation of the student can be processed only if he/she
1195 obtained passing grades in all his/her subjects required in the curriculum.
1196
1197 16.3 A student shall be recommended for graduation when he/she has satisfied all
1198 academic and other requirements prescribed by the University.
1199
1200 16.5 A candidate for graduation shall have his/her deficiencies completed and
1201 his/her records cleared not later than two weeks before the end of his/her
1202 last semester.
1203
1204 16.6 All candidates for graduation are required to attend the graduation or
1205 commencement rites as no degree is conferred in absentia.
1206
1207 16.7 No graduate shall be issued a Diploma and a Transcript of Records unless
1208 he/she has been cleared of all accountabilities.
1209
1210 TITLE 6
1211
1212 STUDENT AFFAIRS AND SERVICES
1213
1214 Section 1. The University exists principally to serve its students and therefore continues
1215 to strengthen its capability to extend increasingly better services for their information,
1216 assistance, and well-being from the time they are admitted up to their eventual
1217 involvement in society.
1218
1219 Section 2. It is incumbent upon the University to provide accessibility to all its buildings
1220 and facilities for differently abled members of the community.
1221 Section 3. The University offers the following specific Student Welfare Services:
1222
1223 3.1 Admission and Student Record Services. The University Registrar’s Office
1224 serves the students during admission and enrollment and during their entire
1225 residency. The Admission Services Office selects the students admitted into
1226 the University to ensure quality education. The Office of Student Records
1227 Services provides technical services, such as the preparation and issuance of

22
1228 transcript of records, certifications, clearances, honorable dismissals and
1229 diplomas and evaluates and maintains student records.
1230
1231 3.2 Scholarship and Financial Assistance Services. The University provides
1232 scholarships and financial assistance to qualified and deserving students.
1233
1234 3.3 Guidance, Counseling and Testing Services. The Guidance, Counseling and
1235 Testing Services Office provides a broad spectrum of counseling and
1236 psychological services designed to assist students in optimizing their creative
1237 energies and in achieving more effective personal, social, educational and
1238 vocational development. It offers the following services: academic advising
1239 and career counseling, group counseling, life planning, peer counseling, mini-
1240 workshops, trainer’s training, psychological testing and personality evaluation.
1241
1242 3.4 Health Services. Medical and dental clinics are found in the different,
1243 branches/campuses to provide medical, dental and other health services to
1244 the PUP Community and its environs placing emphasis on preventive
1245 medicine. The following are the services conducted: a) consultation and
1246 treatment of patients; b) referral to a hospital or a specialist of a patient’s
1247 medical condition which requires further evaluation; c) annual medical, dental
1248 assistance and outreach programs to branches/campuses without physicians
1249 and dentists; d) cleanliness and sanitation programs.
1250
1251 3.5 Food Services. Canteens and food stalls are available in the different
1252 branches/campuses of the University.
1253
1254 3.6 Student Housing Services. There are hostels and boarding houses within and
1255 proximate to the University where students, faculty members and non-
1256 teaching personnel especially those who live outside of Metro Manila can be
1257 accommodated.
1258
1259 3.7 Alumni Relations and Career Development Services. The Alumni Relations
1260 and Career Development Office (ARCDO) assists graduates of the University
1261 in obtaining employment and supplies client companies with lists of highly
1262 qualified, dependable and competent employees. Graduates who have
1263 already been employed but wish to transfer to better-paying jobs may also
1264 avail themselves of the services of the office.
1265
1266 3.8 Religious Services. The Campus Ministry is the lead unit in many religious
1267 activities inside and outside the campus. It also serves as coordinator for the
1268 various activities of the different religious organizations or groups in the
1269 campus. All religious activities within the campus, except those, which form
1270 part of official programs sponsored by the University or any of its units, shall
1271 be under the sponsorship of an accredited student organization or a
1272 faculty/administrative staff group in coordination with the Campus Ministry.
1273 The University encourages ecumenism in the campus. The interfaith
1274 character of the University Chapel shall be preserved and respected.
1275 Classrooms or any other facility of the University shall not be used by any
1276 religious group without written permission from the University authorities
1277 concerned. Student religious groups shall comply with existing rules and
1278 regulations, as well as those that may be promulgated from time to time by the
1279 ODSS.
1280
1281 3.9 Library and Related Services. The University has a Main Library named The
1282 Ninoy Aquino Library and Learning Resources Center (NALLRC) located at
1283 the Mabini Campus, Sta. Mesa, Manila. Satellite libraries are maintained in
1284 other campuses. The Main Library provides technical assistance to the

23
1285 libraries in the branches, extension campuses and reading centers in the
1286 different colleges in the Main Campus.
1287
1288 a. The Main Library Reader’s Services operates the Circulation,
1289 Filipiniana, Serials and Special Collections Sections. The Serial
1290 Section offers the following services: education in the news; index
1291 to Philippine newspapers, newspaper clippings, and culture and the
1292 arts updates.
1293
1294 b. The Main Library has a Multi-Media Research Center, Archives and
1295 Museum. The Multi-Media Research Center provides multi-media
1296 services for researches. The archives contain historical documents
1297 on the development of the University as well as relevant documents
1298 generated by various components of the University. The Museum
1299 contains some local and national heritage items, memorabilia of
1300 PUP Presidents, faculty and administrative personnel and
1301 Centennial Memorabilia.
1302
1303 c. The Main Library likewise operates a Multi-Media Service
1304 Department which provides the PUP Community with audio-visual
1305 services and resources for their media instructions and other related
1306 activities. It also provides venues for various activities. These
1307 venues include the BulwagangBalagtas, BulwagangBonifacio, and
1308 Film Center.
1309
1310 d. The Library has a Manual of Operations which describes the
1311 operations of the Ninoy Aquino Library and Learning Resources
1312 Center (NALLRC) and its satellite libraries. Likewise it has a Library
1313 Handbook which contains vital information about its resources,
1314 services, facilities, personnel and policies on the use of the library.
1315
1316 3.10 Cultural/Artistic programs and activities. Through the University Center for
1317 Culture and the Arts (UCCA), the University generates interest and
1318 participation in cultural/artistic activities by designing workshops, giving
1319 lectures, staging plays, performing in school celebrations, joining national
1320 competitions, presenting exhibits and concerts, and showing cultural films. It
1321 supervises the Polysound Band, Maharlika Dance Artists, Sining-Lahi
1322 Polyrepertory, Bagong Himig Serenata, PUPIL Photo Club (PUP
1323 Isko/IskaLitratista), Harana String Company, BuklodSining, PUP iCons. The
1324 UCCA also coordinates all cultural groups in the branches and extensions. The
1325 guidelines and procedures in the conduct of Cultural and/or Artistic programs
1326 and activities are as follows:
1327
1328 3.10.1 Every proposed cultural program/activity shall be in pursuit of the
1329 objectives of the University.
1330
1331 3.10.2 Every cultural program/activity to be held in the University shall have
1332 prior clearance from the Office of the Vice President for Student Affairs
1333 and Services (OVPSAS).
1334
1335 3.10.3 In case the cultural activity is to be conducted by the University cultural
1336 groups off-campus, a clearance shall be secured from the Office of the
1337 President.
1338
1339 3.10.4 Any bonafide faculty, administrative employee, or student organization
1340 that desires to present a cultural program/activity shall submit the
1341 following to the OVPSAS thru the University Center for Culture and the

24
1342 Arts (UCCA): letter of request, program proposal, production people,
1343 budget breakdown, source of funding.
1344
1345 3.10.5 The letter of request shall state the title and brief description of the
1346 activity, objective/s inclusive date and time, venue of the presentation,
1347 and other pertinent information. It must also bear the signature of the
1348 authorized representative and endorsing/approving head of office or
1349 adviser.
1350
1351 3.10.6 The UCCA shall act upon the letter of request. It shall make the
1352 necessary recommendation to the OVPSAS and shall inform the
1353 requesting organization if the activity is approved or not.
1354
1355 3.10.7 The project proponents shall inform the UCCA of intended changes in
1356 the project within two days prior to its presentation. One week after
1357 the activity, they shall submit the following for documentation/records
1358 purposes: (a) three (3) copies of the actual program; (b) at least one
1359 (1) picture of the presentation; (c) press releases, newspaper reports
1360 about the activity, if any; and (d) financial report (in the case of a fund-
1361 raising project).
1362
1363 3.10.8 In the case of a fund-raising activity, the project proponents shall remit
1364 to the University a certain required percentage of the net proceeds.
1365
1366 3.11 Other services
1367
1368 a. Information and Communication Technology Office (ICTO). This is the
1369 University’s lead office in the planning and execution of ICT programs and
1370 projects. It manages the University’s IT and communication network,
1371 develops and maintains information systems, promotes the use of ICT
1372 services and technologies among users in the University through the
1373 conduct of trainings and other IT educational activities, and through its
1374 Innovations Laboratory, conducts R&D activities to contribute to the
1375 advancement and growth of the country’s IT industry.
1376
1377 b. Physical Education and Sports Development. The PUP has a strong
1378 physical education and sports development program. Its sports facilities
1379 include a spacious track-and-field oval, a gymnasium, an Olympic-size
1380 swimming pool, and courts/facilities for various sports and P.E. buildings.
1381 It encourages its students to try out for inclusion in its various varsity
1382 teams (basketball, volleyball, soccer, softball, baseball, lawn tennis, table
1383 tennis, swimming, track and field, archery, judo, karate, arnis, gymnastics,
1384 chess, etc. It expects its students to get actively involved in intramurals
1385 and sports competitions.
1386
1387 c. Facilities and Amenities. The different theaters, conference halls and
1388 function rooms in the University may be used for conferences, meetings,
1389 seminars, workshops, trainings and the like; their use, however, is subject
1390 to the prior approval by duly authorized University officials. Other
1391 organizations and agencies outside the University may use the facilities of
1392 the institution for their activities by arrangement with the Resource
1393 Generation Office and the Vice President for Administration, subject to
1394 existing policies, rules and regulations of the University.
1395
1396 d. Student Mails. The service of distributing mails to students is assigned to
1397 the Central Records, Mabini Campus which regularly posts names of
1398 students who have letters for delivery.

25
1399
1400 e. Variegated Services. Available in the Mabini Campus and in other
1401 branches and campuses are several pay telephones, photocopy
1402 machines, photo services, parking, computer laboratory services, and
1403 Internet shops.
1404
1405 f. Legal Assistance. The University, through its Office of the University Legal
1406 Counsel, assists students in need of legal advice on issues relative to
1407 their stay in the University. It likewise issues clearance to incoming
1408 freshmen and graduating students.
1409
1410 g. Research. The Office of the Vice President for Research, Extension, and
1411 Development helps students who need to conduct research on the
1412 University and its development thrusts/research agenda.
1413
1414 h. Center for Entrepreneurial Development (CED). This Unit promotes
1415 entrepreneurial spirit in the University and its target rural and urban
1416 communities through the incubation and other similar means of
1417 propagating product development and innovation.
1418
1419 i. Institute for Data and Statistical Analysis (IDSA). This serves as the
1420 University’s facility for statistical consultancy and processing of research
1421 data of faculty members, students and staff of the University as well as
1422 researchers from other institutions/organizations. It also offers statistical
1423 training for internal and external clients.
1424
1425 j. Intellectual Property Management Office (IPMO). The Office is mandated
1426 to support the University’s agenda of culture of invention and innovation
1427 by protecting its intellectual assets through registration of industrial
1428 designs and trademarks, patenting, and copyrighting of works and
1429 inventions of the stakeholders.
1430
1431 k. The Center for Human Development (CHD), The Institute of Social History
1432 - Research Institute for Politics and Economics (CSH-RIPE), The Center
1433 for Labor and Industrial Relations Studies (CLIRS), the Center for Peace
1434 and Poverty Studies (CPPS), the Center for Global Warming Studies
1435 (CGWS), and the Science and Technology Research and Development
1436 Center (SciTech) have been created to undertake research and studies
1437 for the guidance of academicians and policy makers.
1438
1439 l. Communication Management Office (CMO). The Office has several units
1440 ready to serve those who want to (a) know more about the University and
1441 its various media activities; (b) have student activities published in the
1442 daily newspapers or announces over the radio or television; (c) get in
1443 touch with various government agencies; and (d) conduct seminars on
1444 student publications and campus journalism.
1445
1446 m. Community Relations Development Center (CRDC). CRDC provides and
1447 assists in the convergence of social development-oriented community
1448 relations and extension efforts of PUP. The Office caters to the needs of
1449 the stakeholders in the University through continuous coordination and
1450 relationship-building and implements activities that promote awareness
1451 and consciousness on social responsibility and volunteerism, partnership
1452 and network building with government and non-government agencies,
1453 international and local funding agencies and private corporations. It also
1454 manages Community Development and Extension Programs through the
1455 continuous tapping and deployment of various expertise from the various

26
1456 disciplines of the University; resource generation; and organizing
1457 exposures, immersions and integration in the communities.
1458
1459 n. Administrative Services. The Office of the Vice President for
1460 Administration through the Facility Management Office (FaMO) helps
1461 those who want to reserve certain rooms for some activities and/or to use
1462 equipment like chairs, tables, sound system, and the like for the conduct
1463 of student-initiated projects.
1464
1465 o. Finance Services. The Offices under the Office of the Vice President for
1466 Finance (OVPF) attend to students financial concerns relating to their stay
1467 in the University. The Internal Audit Office issues forms and evaluates all
1468 applications for fund-raising activities for recommendation to and approval
1469 of the Fund-Raising Board; registers receipts for collection of
1470 memberships fees and tickets of approved fund raising activities; audits
1471 financial reports, signs clearances of students applying for school
1472 credentials such as diploma, transcript of records and honorable
1473 dismissal.
1474
1475 p. Alumni Services. The University continues to show increased concern for
1476 PUP graduates in order to enable them to find their places in the world of
1477 work. The University assists alumni who desire to form association/s here
1478 and abroad. The Alumni Relations and Career Development Office
1479 (ARCDO) closely coordinates with the PUP Federation of Alumni
1480 Associations, Inc. which is represented in the Board of Regents and
1481 forges linkages with other agencies and corporations.
1482
1483 q. Gender and Development Services. The Institute for Gender and
1484 Development (I-GAD) is an office whose main objective is to pursue
1485 gender mainstreaming as a strategy to promote and fulfill human rights in
1486 advocating gender equality and sensitivity in the academe, research,
1487 extension, policies, programs, and processes of the University, including
1488 its branches and campuses, in order to uphold the welfare of the students
1489 as well as the non-teaching personnel of PUP.
1490 r. Center for Indigenous People (CIP)
1491 s. Resource Generation Office. RGO supports the project development
1492 thrust of the University and identifies local sources of funds, and
1493 conceptualizes sustainable resource generation activities. It also assists
1494 in establishing linkages with international funding agencies as well as the
1495 private sector.
1496
1497 Section 4. Student Affairs
1498
1499 a. Student Government and Student Organizations. Every PUP
1500 student is a member of the Sentral na Konseho ng Mag-aaral
1501 (SKM) and the College Student Council, depending on his/her
1502 major area. The Student Affairs Section (SAS) collaborates with
1503 SKM in the accreditation of student organizations, as well as in the
1504 proper disbursement and accounting of funds, settling the
1505 problems in the various student organizations, conducting the SKM
1506 election, selecting delegates to different conferences and similar
1507 activities, and the like inside and outside of the University.
1508
1509 b. Student Publications. The University, through the Student
1510 Publications Office coordinates all publications undertaken by PUP
1511 students. Specifically, the SPO shall have a continuing program to
1512 upgrade the skills of student writers and journalists. This office

27
1513 shall consult with the adviser(s), if any, and the Board of Examiners
1514 to help determine the composition of the staff of the major student
1515 publications, such as The Catalyst, and the official publications of
1516 all colleges in the Main Campus as well as in the branches and
1517 extensions. They regularly extend technical assistance and other
1518 publication services as may be requested by student publications
1519 in the University.
1520
1521 c. Cultural and artistic activities initiated and organized by the
1522 students and student groups/organizations shall be in coordination
1523 with the UCCA.
1524
1525 TITLE 7
1526
1527 STUDENT COUNCILS, STUDENT ORGANIZATIONS, AND STUDENT
1528 CONSTITUTIONAL COMMISSIONS
1529
1530 Section 1. The University recognizes the right of students to organize and to develop
1531 responsible leadership. Thus, it encourages students to form, join and participate in
1532 accredited/revalidated student organizations, clubs, associations, societies, or any other
1533 student group that will suit the legitimate needs, aspirations and interests of the
1534 students.
1535
1536 Section 2. All organizations, clubs, associations, societies and any other student group
1537 shall be governed by the University Code and the Rules and Regulations promulgated
1538 pursuant thereto.
1539
1540 Section 3. The Official Union of the students of the Polytechnic University of the
1541 Philippines shall be known as the PUP Student Council or the Sentral na Konseho ng
1542 Mag-aaral (SKM).
1543
1544 The Official Federation of all existing Student Councils in PUP System is the Alyansa ng
1545 Nagkakaisang Konseho ng PUP (ANAK-PUP). The President of ANAK-PUP shall be the
1546 student representative in the Board of Regents (BOR).
1547
1548 Section 4. The PUP Student Council known as Sentral na Konseho ng Mag-aaral (SKM)
1549 recognizes the existence of independent Student Constitutional Commissions to execute
1550 tasks set for them. These are the Student Council Commission on Audit (SC COA),
1551 Student Council Commission on Elections (SC COMELEC), Student Council
1552 Commission on Student Organizations and Accreditation (SC COSOA) and Student
1553 Council Student Tribunal (SCST).
1554
1555 Section 5.The Student Affairs Section (SAS) of the Office of the Director of Student
1556 Services (ODSS) and the Sentral na Konseho ng Mag-aaral (SKM) in cooperation with
1557 the Office of the Student Regent, shall coordinate the operations and activities of the
1558 College Student Councils and student organizations, clubs, associations, etc.
1559 Section 6. A student organization applying for accreditation shall submit to the SKM
1560 through the Commission of Student Organizations and Accreditations (COSOA) the
1561 following:
1562
1563 6.1 Three copies of its constitution and by-laws
1564
1565 6.2 Names of at least 15 of its officers and members
1566
1567 6.3 One year plan of activities
1568
1569 6.4 Financial clearance from the University Internal Audit (UIA) Office

28
1570
1571 6.5 (a) if college-based organization, clearance/certification from the College
1572 Student Council; and (b) for University-wide organization,
1573 clearance/certification from the Sentral na Konseho ng Mag-aaral
1574
1575 6.6 Certification/clearance from the Student Council Commission on Audit
1576 (SCCOA)
1577
1578 6.7 The name of the faculty adviser who is not an honorary or alumni member of
1579 the said organization and proof of his concurrence thereto
1580
1581 Section 7. The SKM through COSOA and in close coordination with SAS shall deliberate
1582 on the application and shall determine whether or not the constitution and by-laws and
1583 the plan of activities are in accordance with the University Policies and/or other rules as
1584 may be promulgated by the ODSS through SAS and duly approved by the Vice
1585 President for Student Affairs and Services.
1586
1587 Section 8. New student organizations seeking accreditation may apply anytime.
1588 Accredited student organizations shall apply for revalidation within 45 days before the
1589 start of the first semester. Each shall submit to the SKM thru the COSOA the following
1590 documents:
1591
1592 8.1 annual report of their accomplishments and activities of the previous year and
1593 on-going projects (shall include if any leadership trainings/seminars as well as
1594 meetings attended initiated by SAS and COSOA)
1595
1596 8.2 statement of financial condition showing income and expenditures, assets and
1597 liabilities (subject to prior clearance from the University Internal Auditor)
1598
1599 8.3 copy of new constitution with emphasis on amended provisions, if the
1600 constitution undergoes amendments, approved by the majority of the
1601 organization’s membership
1602
1603 8.4 list of new set of officers and photocopies of their registration cards and an
1604 initial list of members
1605
1606 8.5 plan of activities
1607
1608 8.6 (a) if college-based organization, clearance/certification from the College
1609 Student Council; and (b) for university-wide organization, clearance from the
1610 Sentral na Konseho ng Mag-aaral
1611
1612 8.7 certification/clearance from the Student Council Commission on Audit
1613
1614 8.8 The name of the faculty adviser who is not an honorary or alumni member of
1615 the said organization and proof of his concurrence thereto
1616
1617 Section 9. Final approval on accreditation of newly organized student organizations and
1618 revalidation of previously accredited organizations shall be done by the COSOA subject
1619 to the review of the Chief of SAS and Director of OSS in close coordination with the
1620 Office of the University Legal Counsel.
1621
1622 Section 10. University-wide new or old student organizations or clubs that are
1623 constituted, organized and supervised by a certain Office or Unit of the University shall
1624 be exempted from being accredited or revalidated by the SC COSOA. However, the
1625 ODSS shall be furnished with the required documents (as determined by ODSS and the

29
1626 SAS) by the exempted student organization at the beginning of each school year and
1627 the conduct of its activities shall be in accordance with the University Policies.
1628
1629 Section 11. All fund-raising activities undertaken by student organizations shall be duly
1630 approved by the Fund-Raising Board of the University and must comply with the
1631 guidelines issued by the University President.
1632 Section 12.The student organizations shall be supervised as follows:
1633
1634 12.1 The SAS or the UIA shall require each student organization to submit its
1635 financial statement with the attached necessary supporting
1636 receipts/documents within thirty (30) days after any activity and a copy shall
1637 be furnished to SC COA. The UIA may also cause the audit of the finances of
1638 a student organization anytime during the year.
1639
1640 12.2 The SAS and COSOA shall be notified of all the activities of a student
1641 organization for proper guidance and coordination. In case of initiation rites or
1642 practices that do not constitute hazing as defined under Republic Act Number
1643 11053, the organization shall file to the COSOA a written application under
1644 oath to conduct such activity not later than seven (7) days prior to the
1645 scheduled initiation date. The said written application shall indicate the place
1646 and date of the initiation rites, the names of the incumbent officers of the
1647 organization and any person or persons who will take charge in the conduct of
1648 the rite, and the name of the recruits, neophytes, or applicants to be initiated
1649 and the manner by which they will conduct the activity, and shall contain an
1650 undertaking that no harm of any kind shall be committed by anybody during
1651 rites.
1652
1653 12.3 Accredited organizations shall be entitled to use the facilities of the University.
1654 However, University functions and activities shall take precedence over the
1655 student activities.
1656 12.4 The SAS, SKM and COSOA shall be officially notified of any change in the set
1657 of officers of a student organization.
1658
1659 12.5 Posters and notices shall be posted only on freedom boards or in another
1660 location as may be duly authorized by the University administration from time
1661 to time. The sources/proponents should be identified in the posters/notices
1662 which should be noted and approved by the ODSS. The University has the
1663 right to remove all illegally posted notices or posters improperly posted without
1664 prejudice to holding the proponents/sources answerable in case of complaints.
1665
1666 Section 13. Accredited student organizations shall observe the following rules and
1667 guidelines:
1668
1669 13.1 Only duly accredited and revalidated student organizations can collect
1670 membership fees/dues on voluntary basis (except those which were approved
1671 by the BOR) and initiate income-generating projects and fund-raising activities
1672 as well as have access to University facilities.
1673
1674 13.2 Collection of membership fees shall be voluntary and not part of the
1675 enrollment procedures. Neither shall organization shirts and pins, and other
1676 payments or purchases be deemed as part of the enrollment procedures of
1677 the University.
1678
1679 13.3 Membership fee shall not be more than Fifty Pesos (50) per semester.
1680
1681 13.4 Any increase in the current membership fee must be approved by the general
1682 members of the organization, to be confirmed by the COSOA and College

30
1683 Student Council and/or Sentral na Konseho ng Mag-aaral and must be duly
1684 recommended by the ODSS through the SAS.
1685
1686 13.5 An official receipt, approved and pre-numbered by the Internal Audit Office,
1687 must be issued to the students who pay the membership fees and/or dues.
1688 The total membership of the organization must be reported by the President
1689 and Secretary of the organization to the COSOA, and University Internal Audit
1690 Office.
1691
1692 13.6 Any income-generating project such as sale of T-shirts, pins, holding of
1693 concerts, raffles, etc. must follow the existing University guidelines thru the
1694 University Internal Audit and duly approved by the Fund-Raising Board.
1695
1696 13.7 Student Organizations are required to open an account in any government
1697 depository bank if the membership fees accumulate a minimum amount of
1698 P20,000.00 for every semester.
1699
1700 13.8 Only the organizations’ president or treasurer can be the co-signatory of any
1701 savings account or withdrawal slip drawn against the said bank account. The
1702 other co-signatory will be the College Dean / Campus or Branch Director or
1703 any regular faculty member of the College / Campus or Branch approved by
1704 the Dean / Director. The regular faculty member as co-signatory must be
1705 officially endorsed by the Organization. The University Internal Audit,
1706 COSOA, SCCOA, and SKM must be furnished a copy of the endorsement. In
1707 case of University-wide organizations, the Director of the Student Services
1708 shall be the co-signatory.
1709
1710 13.9 Student councils, organizations and publications are required to submit
1711 financial statements to the University Internal Audit Office every semester.
1712
1713 13.10 Student organizations, publications, and councils may or may not have a
1714 faculty adviser. In case of having one, only full-time faculty members are
1715 allowed to become such and they must be endorsed by the organization’s
1716 officers.
1717
1718 13.11 Faculty advisers are not allowed to oversee more than one student
1719 organization.
1720
1721 13.12 Resolutions to withdraw funds must be signed by the majority of the officers
1722 prior to any fund withdrawal.
1723
1724 13.13 The officers of student organizations, publications and councils with financial
1725 liabilities to the University as confirmed by the University Internal Audit Office
1726 shall pay the exact amount of the said liabilities to the Fund Management
1727 Office (University Cashier). In case of organizations whose immediate past
1728 officers are liable, the present officers shall file a case against the former with
1729 the Office of the University Legal Counsel.
1730
1731 In instances where the financial obligation is owed to student organization, the
1732 remittance required shall be given directly to the authorized officers of the said
1733 organization.
1734
1735 Section 14. Any and all student election matters shall be dealt with strictly in accordance
1736 with the rules and regulations and procedures prescribed and promulgated by the duly
1737 constituted Student Council Commission on Elections (SC COMELEC). No election
1738 protest, complaint or appeal relative to any and all election matters shall be filed before
1739 the University, its administration and/or any of its department or office.

31
1740 In case of failure of election, the ODSS shall be authorized to
1741 constitute/reconvene SC COMELEC for purpose of conducting special SKM election.
1742
1743 TITLE 8
1744
1745 CAMPUS PUBLICATIONS
1746
1747 Section 1. The University’s basic policies on student publications shall be:
1748
1749 1.1 The University recognizes and upholds the right of its students to the free
1750 expression of ideas as embodied in the Constitution of the Republic of the
1751 Philippines.
1752
1753 1.2 The University encourages its students from different departments, colleges,
1754 branches, and campuses to undertake quality publications for disseminating
1755 information, creative ideas, results of research, opinions, and constructive
1756 criticisms designed to broaden and advance the frontiers of knowledge and
1757 intellectual pursuit.
1758
1759 1.3 The University adheres to the universal concept that the exercise of the
1760 freedom of the press is a public trust that should never be used for unlawful,
1761 anti-social or divisive purposes.
1762
1763 1.4 The University likewise recognizes the vital role of the student press as a
1764 medium of learning and as a constructive instrument for the attainment of the
1765 University and national goals.
1766
1767 Section 2. All student publications shall strive to:
1768
1769 2.1 Represent and advance the general interests, ideals, aspirations and
1770 sentiments of their respective clientele, as well as those of the University;
1771
1772 2.2 Stimulate responsible advocacy and healthy exchange of ideas, and foster
1773 understanding and goodwill inside and outside the University;
1774
1775 2.3 Serve as fora for free expression and dissemination of news and views, which
1776 are of interest to the PUP academic community and to society-at-large;
1777
1778 2.4 Promote intellectual excellence; and
1779
1780 2.5 Bring out the truth.
1781
1782 Section 3.Student publications shall be monitored by the ODSS through the Student
1783 Publication Office (SPO), which shall propose from time to time pertinent rules and
1784 regulations for the efficient and effective management of each publication.
1785
1786 Section 4. Student publications shall cover all printed matters, such as newspapers,
1787 magazines, yearbooks, journals, newsletters, pamphlets, and the like produced by the
1788 students of the University primarily for their clientele.
1789
1790 Section 5. Students may have their own newspapers and annuals in PUP Main Campus
1791 and in the different branches and campuses of the University.
1792
1793 5.1 The Catalyst shall be the official student newspaper of the Polytechnic
1794 University of the Philippines. As such, it shall observe the policies and
1795 guidelines on campus publications. Specific rules and regulations regarding

32
1796 its management and production are contained in The Catalyst Guidelines. It
1797 shall be funded by the college students of PUP Main Campus.
1798
1799 5.2 The Memorabilia shall be the official yearbook of the graduating students of
1800 PUP. It shall be funded by subscriptions paid by graduating students, and
1801 shall observe specific policies contained in the Memorabilia Guidelines.
1802
1803 5.3 The PUP Laboratory High School, colleges/institutes and other academic units
1804 in the main campus and the different branches and campuses of the
1805 University may also have their official student publications the frequency of
1806 which shall depend on their respective funds. Moreover, taking into
1807 consideration their respective situations, they may adopt the guidelines
1808 governing the Catalyst, or such rules as the University may promulgate.
1809
1810 Section 6. The advisers of the official student publication and other approved college/
1811 branch/campus shall be appointed by the University President through the Vice
1812 President for Student Affairs and Services, upon the recommendation of the editorial
1813 board and endorsement of the Director of Student Services.
1814
1815 Section 7. The selection of the staffers of the official student publication and other
1816 approved college/ branch/campus shall be in accordance with their editorial guidelines
1817 and policies.
1818
1819 Section 8. Any college or organization desiring to print an independent student
1820 publication shall submit a request for accreditation to the ODSS through the Student
1821 Publications Office. College or organization shall apply for accreditation within the first
1822 semester.
1823
1824 8.1 The publisher of each independent student publication shall be the sponsoring
1825 organization as a whole and shall assume all responsibilities that devolve
1826 upon it.
1827
1828 8.2 The staffers and adviser(s) of each independent student publication shall be
1829 chosen in accordance with rules and procedures promulgated by the
1830 sponsoring group and approved by the ODSS upon the recommendation of
1831 the Student Publications Office.
1832
1833 8.3. Request for accreditation shall contain the following information:
1834 8.3.1 proposed name of the publication;
1835 8.3.2 name of the sponsoring group;
1836 8.3.3 specific purpose/s of the publication;
1837 8.3.4 proposed composition of the editorial staff, including staffers’ names and
1838 status in the University;
1839 8.3.5 names of proposed advisers, he/she should be a fulltime faculty member or
1840 permanent employee of the University;
1841 8.3.6 complete specifications of the publication;
1842 8.3.7 editorial policies of the publications;
1843 8.3.8 proposed budgetary outlay; and
1844 8.3.9 fund-control system.
1845
1846 Section 9. Funds collected directly by students through fund-raising activities earmarked
1847 specifically for publication shall be managed by the student groups concerned, subject to
1848 the accounting and auditing rules as prescribed by the University Internal Auditor.
1849
1850
1851
1852

33
1853 TITLE 9
1854
1855 CODE OF DISCIPLINE
1856
1857 Section 1. Student offenses shall be subjected to disciplinary measures by the
1858 University. If the sanction imposed is suspension or dismissal, the student shall not be
1859 allowed to enter the University premises.
1860
1861 Section 2. All complaints involving students must be referred to the Office of the Student
1862 Services
1863
1864 Section 3.The grounds for disciplinary action and the corresponding sanctions/penalties
1865 are as follows:
1866
1867 3.1 Not having the ID validated.
1868
1869 Old student (2nd-5th Year) shall have their IDs validated by the Office of the
1870 Dean or Office of the Branches/Campuses Director until the last day of the adjustment
1871 period of every semester. In case of failure to secure validated ID, the student shall be
1872 meted the following penalty:
1873
1874 DISCIPLINARY SANCTIONS
1875 1st Offense – The student shall be given a warning slip by the Student
1876 Affairs Section of OSS. The student’s parent/guardian shall be informed
1877 about the offense committed by the student.
1878 2nd Offense – one (1) week suspension
1879 3rd Offense – two (2) weeks suspension
1880 More than three (3) Offenses – one (1) month
1881
1882 3.2 Not wearing I.D.
1883
1884 No student shall be allowed to enter the University premises without ID or
1885 registration card. In case of loss ID or RC, the student shall secure a
1886 temporary visitor’s pass and shall immediately request for a Student’s Entry
1887 Slip (SES) from the Office of the Director of the Student Services. The SES
1888 shall be valid for three (3) days only.
1889
1890 Students who requested or was issued for three (3) instances in one
1891 semester shall be meted with a penalty of one week suspension
1892
1893 Students caught not wearing ID or without SES shall be meted with the
1894 following penalty.
1895
1896 However, if the student fails to present any of the two, the offense/s shall be
1897 meted as follows:
1898
1899 DISCIPLINARY SANCTIONS
1900
1901 1st Offense – The student shall be given a warning slip by the Student
1902 Affairs Section of OSS. The student’s parent/guardian shall be informed
1903 about the offense committed by the student.
1904 2nd Offense – one (1) week suspension
1905 3rd Offense – two (2) weeks suspension
1906 More than three (3) Offenses – one (1) month suspension
1907
1908
1909

34
1910 3.3 Loss of ID / Registration Card
1911
1912 DISCIPLINARY SANCTIONS
1913 1st Offense – Warning and payment of the cost of printing of new ID
1914 2nd Offense – Warning and 16-hour student assistant service to be
1915 rendered within 5 school days upon report of loss on top of the cost of
1916 printing.
1917
1918 For more than two (2) offenses – 24-hour student assistant service to be
1919 rendered within 7 school days upon report of loss on top of the cost of
1920 printing.
1921
1922 In all instances, submission of notarized affidavit attesting to the reason of
1923 the loss shall be required. Notarization of Affidavit of Loss for Lost ID card
1924 shall be rendered as free service of the University.
1925
1926 3.4 Using fake, another person’s ID or Lending one’s ID for the use of another
1927 person
1928
1929 DISCIPLINARY SANCTIONS
1930 1st Offense –one (1) month suspension
1931 2nd Offense – one (1) semester suspension
1932 3rd Offense – Dismissal from the University
1933
1934 3.5 Failure to secure an ID on time or late filing of application for ID. Freshmen
1935 and transferees shall secure ID upon registration.
1936
1937 DISCIPLINARY SANCTIONS
1938 1st Offense – The student shall be given a warning slip by the Student
1939 Affairs Section of OSS. The student’s parent/guardian shall be informed
1940 about the offense committed by the student.
1941 2nd Offense – one (1) week suspension
1942 3rd Offense – two (2) weeks suspension
1943 More than three (3) Offenses – one (1) month
1944
1945 3.6 Wearing of inappropriate attire or violation of Title 4, Section 5.
1946
1947 DISCIPLINARY SANCTIONS
1948 1st Offense – three (3) hours campus service
1949 2nd Offense – six (6) hours campus service
1950 3rd Offense – Two (2) day suspension
1951 4th and subsequent similar offense – One (1) month suspension
1952
1953 3.7 Overnight stay (overnight or holidays) shall be strictly regulated. In case of
1954 unauthorized stay in the campus, the following sanctions shall be imposed:
1955
1956 DISCIPLINARY SANCTIONS
1957 1st Offense – One (1) week suspension
1958 2nd Offense –One (1) month suspension
1959 3rd Offense –One (1) semester suspension
1960 4th and subsequent similar offense – Dismissal from the University
1961
1962
1963
1964
1965

35
1966 3.8 Unauthorized use of name, logo and seal of the University in printed
1967 programs, invitations, announcements, tickets, and the like. In addition to
1968 whatever damages the University shall incur, the following sanctions shall be
1969 imposed to the erring student:
1970
1971 DISCIPLINARY SANCTIONS
1972 1st Offense –Three (3) hours campus service
1973 2nd Offense – six (6) hours / campus service
1974 3rd Offense – Two (2) day suspension
1975 4th and subsequent similar offense – One (1) month suspension
1976
1977 3.9 Use of the University facilities shall be in accordance with the existing policies.
1978 .In addition to whatever damages the University shall incur, the following
1979 sanctions shall be imposed to the erring student:
1980
1981 DISCIPLINARY SANCTIONS
1982 1st Offense – One (1) week suspension
1983 2nd Offense –One (1) month suspension
1984 3rd Offense –One (1) semester suspension
1985 4th and subsequent similar offense –
1986 Dismissal from the University
1987
1988 3.10 Unofficial or unauthorized participation in any off-campus activity.
1989
1990 DISCIPLINARY SANCTIONS*
1991 1st Offense – six (6) hours campus service
1992 2nd Offense – One (1) week suspension
1993 3rd Offense - One (1) month suspension
1994 4th and subsequent similar offense –
1995 One (1) semester suspension
1996
1997 3.11 Unauthorized release to the press or similar channels of public communication
1998 notices and other announcements about or on behalf of the University
1999
2000 DISCIPLINARY SANCTIONS
2001 1st Offense – Two (2) weeks suspension
2002 2nd Offense –One (1) month suspension
2003 3rd Offense –One (1) semester suspension
2004 4th and subsequent similar offense – Dismissal from the University
2005
2006 3.12 Unauthorized entry of visitors/guests invited by students/organizations (e.g.
2007 lecturers, speakers, seminar participants, viewers of exhibits, etc.)
2008
2009 DISCIPLINARY SANCTIONS*
2010 1st Offense – six (6) hours campus service
2011 2nd Offense –One (1) week suspension
2012 3rd Offense - One (1) month suspension
2013 4th and subsequent similar offense – One (1) semester suspension
2014
2015 3.13 Illegal posting of bills, posters, tarpaulins and the like
2016
2017 DISCIPLINARY SANCTIONS
2018 1st Offense – six (6) hours campus service
2019 2nd Offense –One (1) week suspension
2020 3rd Offense - One (1) month suspension
2021 4th and subsequent similar offense – One (1) semester suspension
2022

36
2023 3.14 Littering
2024
2025 DISCIPLINARY SANCTIONS
2026 1st Offense – six (6) hours campus service
2027 2nd Offense –One (1) day campus service
2028 3rd Offense - One (1) week campus service
2029 4th and subsequent similar offense –
2030 One (1) month campus service
2031
2032 3.15 Smoking (Including vape/e-cigarette)
2033
2034 DISCIPLINARY SANCTIONS
2035 1st Offense – One (1) week suspension
2036 2nd Offense –One (1) month suspension
2037 3rd Offense –One (1) semester suspension
2038 4th and subsequent similar offense –
2039 Dismissal from the University
2040
2041 3.16 Entering or being on school premises in a state of intoxication and bringing in
2042 and/or in possession of liquor and other intoxicating drinks in the University
2043 premises.
2044
2045 DISCIPLINARY SANCTIONS
2046 1st Offense – One (1) month suspension
2047 2nd Offense –One (1) semester suspension
2048 3rd Offense – Dismissal from the University
2049 4th Offense – Dismissal
2050
2051 3.17 Gambling, betting or similar engagement in any game of chance within the
2052 school premises.
2053
2054 DISCIPLINARY SANCTIONS
2055 1st Offense – One-week suspension
2056 2nd Offense – One (1) month suspension
2057 3rd Offense – One (1) semester suspension
2058 4th Offense – Dismissal from the University
2059
2060 3.18 Use of internet/IT facilities within the Campus for gaming, pornography, cyber
2061 bullying and the like.
2062
2063 DISCIPLINARY SANCTIONS
2064 1st Offense – One-week suspension
2065 2nd Offense – One (1) month suspension
2066 3rd Offense – One (1) semester suspension
2067 4th Offense – Dismissal from the University
2068
2069 3.19 Theft
2070
2071 DISCIPLINARY SANCTIONS
2072 1st Offense – One (1) month suspension
2073 2nd Offense – One (1) semester suspension
2074 3rd Offense – Dismissal from the University
2075
2076
2077
2078
2079

37
2080 3.20 Vandalism and defacing the University and any member of the PUP community
2081
2082 DISCIPLINARY SANCTIONS
2083 1st Offense – One (1) month suspension
2084 2nd Offense – One (1) semester suspension
2085 3rd Offense – Dismissal from the University
2086
2087 3.21 Destruction and other intentional damage to University property or of an
2088 individual person’s property.
2089
2090 DISCIPLINARY SANCTIONS
2091 1st Offense – One (1) month suspension
2092 2nd Offense – One (1) semester suspension
2093 3rd Offense – Dismissal from the University
2094 In addition to the above sanctions, fine equivalent to the value of the
2095 property destroyed/damaged
2096
2097 3.22 Deliberate disruption of classes, academic function, official meeting or school
2098 activity which tends to create disorder or disturbance.
2099
2100 DISCIPLINARY SANCTIONS
2101 1st Offense – One-week suspension
2102 2nd Offense – One (1) month suspension
2103 3rd Offense – One (1) semester suspension
2104 4th Offense – Dismissal from the University
2105
2106 3.23 Gross acts of disrespect, in word or in deed, which tend to put any member of
2107 the faculty, administration or non-teaching staff in ridicule or contempt.
2108
2109 DISCIPLINARY SANCTIONS
2110 1st Offense – One (1) month suspension
2111 2nd Offense – One (1) semester suspension
2112 3rd Offense – Dismissal from the University
2113 4th Offense – Dismissal
2114
2115 3.24 Public and malicious imputation which causes dishonor, discredit, or contempt
2116 of the University or any of its office or harm its good reputation
2117
2118 DISCIPLINARY SANCTIONS*
2119 1st Offense – One (1) semester suspension
2120 2nd Offense – Dismissal from the University
2121
2122 3.25 Direct or Indirect assault upon the person of any member of the University
2123 academic community.
2124
2125 DISCIPLINARY SANCTIONS*
2126 1st Offense – One (1) month suspension
2127 2nd Offense – One (1) semester suspension
2128 3rd Offense – Dismissal from the University
2129
2130 3.26 Scandalous display of affection
2131
2132 DISCIPLINARY SANCTIONS
2133 1st Offense – six (6) hours campus service
2134 2nd Offense –One (1) day campus service
2135 3rd Offense - One (1) week campus service
2136 4th and subsequent similar offense – One (1) month campus service

38
2137 3.27 Brawls on campus or at off-campus school functions.
2138
2139 DISCIPLINARY SANCTIONS
2140 1st Offense – One (1) month suspension
2141 2nd Offense – One (1) semester suspension
2142 3rd Offense – Dismissal from the University
2143
2144 3.28 Tampering with, falsifying or causing the falsification of any official document
2145 like registration certificate, transcript of records, identification cards,
2146 certifications, and other documents of similar nature or purpose.
2147
2148 DISCIPLINARY SANCTIONS
2149 1st Offense – One (1) month suspension
2150 2nd Offense – One (1) semester suspension
2151 3rd Offense – Dismissal from the University
2152
2153 3.29 Submission of falsified documents for admission
2154
2155 DISCIPLINARY SANCTIONS
2156 If discovered prior to admission– Non-admission
2157 If discovered after admission– Suspension to Dismissal or Revocation of
2158 degree depending on the gravity of the offense
2159
2160 3.30 Dishonesty, such as cheating during any examination, quiz or test, and
2161 plagiarism in connection with any academic work. Specifically, the following
2162 acts shall constitute cheating and shall be punishable, to wit:
2163
2164 3.30.1 Unauthorized possession of notes or any material relative to the
2165 examination, particularly when those are actually used;
2166
2167 3.30.2 Copying from another’s examination papers or allowing another to copy
2168 from one’s examination papers;
2169
2170 3.30.3 Having somebody else take the examination for him/her (in which case
2171 both shall be liable); and
2172
2173 3.30.4 Passing off another’s work as if it’s one’s own work any assigned
2174 report, term paper, case analysis, reaction paper, and the like copied
2175 from another
2176
2177
2178 DISCIPLINARY SANCTIONS
2179 1st Offense – Failing grade in the examination/quiz concerned
2180 2nd Offense – Failing grade in the subject concerned
2181 3rd Offense – Dismissal
2182
2183 3.31 Carrying deadly weapons, such as firearms, explosives, ice picks, knives, and
2184 the like within the University premises.
2185
2186 DISCIPLINARY SANCTIONS
2187 1st Offense – Dismissal and filing of criminal case
2188
2189 3.32 Possession or use of prohibited drugs, such as LSD, marijuana, heroin, shabu
2190 or opiate of any kind.
2191 DISCIPLINARY SANCTIONS
2192 (See Title 10 Section 3.6) – Drug Abuse Policy
2193

39
2194 3.33 All forms of bullying and/or harassment, threat and intimidation.
2195
2196 DISCIPLINARY SANCTIONS
2197 1st Offense – One (1) month suspension
2198 2nd Offense – One (1) semester suspension
2199 3rd Offense – Dismissal from the University
2200
2201 3.34 Filing of a false or inaccurate application form for the conduct of an initiation
2202 rite which does not constitute hazing
2203
2204 DISCIPLINARY SANCTIONS
2205 1st Offense – One (1) week suspension of the incumbent officers and all
2206 members who participated in the unauthorized rite.
2207 2nd Offense – Two (2) weeks suspension of the incumbent officers and all
2208 members who participated in the unauthorized rite.
2209 3rd Offense – Dismissal
2210
2211 3.35 Holding of an initiation rite which does not constitute hazing without approval
2212 from the University
2213
2214 DISCIPLINARY SANCTIONS
2215 1st Offense – One (1) week suspension of the incumbent officers and all
2216 members who participated in the unauthorized rite.
2217 2nd Offense – Two (2) weeks suspension of the incumbent officers and all
2218 members who participated in the unauthorized rite.
2219 3rd Offense – Dismissal
2220
2221 3.36 Holding of an initiation which constitutes hazing.
2222
2223 DISCIPLINARY SANCTIONS
2224 1st Offense – (a) Expulsion of all incumbent officers, all members present
2225 during the hazing, members who has actual knowledge of hazing, and all
2226 members who participated in the planning of hazing; and (b) revocation of the
2227 registration of the organization.
2228
2229 3.37 Sexual Harassment complaints including catcalls, sexually explicit comments,
2230 sexist remarks and homophobic insult shall be referred to the Committee on
2231 Decorum and Investigation (CODI)
2232 DISCIPLINARY SANCTIONS
2233 (See Title 11 Section 2.9) – Procedures for the Settlement of
2234 Complaints/Grievances
2235
2236 Section 3. To above-mentioned sanctions shall be without prejudice to appropriate
2237 criminal or civil case against the erring student.
2238
2239 Section 4. Cases falling under 3.1-3.10 and 3.12-3.15 shall be handled by ODSS. All
2240 other cases shall be referred by the ODSS to Student Disciplinary Board. Section 3.28
2241 and 3.29 shall be referred to the Legal Office subject to the approval of the Vice
2242 President for Student Affairs and Services.
2243
2244 Section 5. The ODSS shall be the central repository of all records relating to student
2245 disciplinary cases, except cases handled by Committee on Decorum and Investigation
2246 (CODI).
2247
2248 Section 6. All offenses shall be reported to the parent/s or guardian/s of the offender
2249 through the Guidance, Counseling and Testing Services Office. Due process shall be
2250 observed by the University through its authorized representative/s.

40
2251
2252 Section 7. Appropriate disciplinary sanctions for non-observance of the University Rules
2253 or other infractions not covered by Title 9 above shall be recommended by the Student
2254 Disciplinary Board (SDB) to be submitted to the Vice President for Student Affairs and
2255 Services before the final endorsement to the University President, subject to the
2256 provisions of Title 11, Section 2.6 of this Handbook.
2257
2258 TITLE 10
2259
2260 DRUG ABUSE POLICY
2261
2262 Section 1. Policy Statement
2263 1.1 In keeping with the dangerous drug abuse prevention program of the national
2264 government, the Philippine National Police (PNP), Philippine Drug
2265 enforcement Agency (PDEA) or any authorized law enforcement agency may
2266 carry out any legitimate drug-abuse prevention activities/programs within the
2267 University premises, provided that the conduct thereof is properly coordinated
2268 and approved by PUP.
2269 1.2 The conduct of random drug testing of students is mandatory pursuant to
2270 Section 36(c) of R.A. 9165. The random drug testing under Dangerous Drug
2271 Board (DDB) Regulation No. 6, s. 2003 and No. 3, s. 2009 shall ensure that
2272 such is implemented for drug prevention and rehabilitation purposes and shall
2273 guarantee and respect the personal privacy and dignity of the students. The
2274 drug test result shall be treated with utmost confidentiality and cannot be used
2275 in any criminal proceedings.
2276
2277 Section 2. Scope and Coverage
2278 2.1 This Policy shall cover all student-applicants, currently enrolled students and
2279 returnees and transferees in all the colleges, branches and campuses of the
2280 University. The conduct of drug testing of students in the University shall
2281 comply with the parameters and limitations laid down by the Comprehensive
2282 Dangerous Drugs Act of 2002 (Republic Act No. 9165) and its Implementing
2283 Rules and Regulations, as well as the Dangerous Drugs Board (DDB)
2284 Regulation No. 6, Series of 2003, as amended by DDB Regulation No. 3,
2285 Series of 2009.
2286
2287 Section 3. Conduct of the Random Drug Testing
2288 3.1Coverage of the Students to be Tested
2289 3.1.1 All currently enrolled students shall be covered by mandatory random
2290 drug testing.
2291 3.1.2 sampling design shall be prepared by the Institute for Data and
2292 Statistical Analysis (IDSA).
2293 3.1.3 The number and location of students to be tested shall be based on a
2294 Multi-stage Sampling of all currently enrolled students, with the sampling
2295 population yielding a statistical 95% confidence level for the whole student
2296 population.
2297 3.1.4 The Drug Test Result from any DOH accredited drug facility shall be
2298 an admission requirement for all incoming freshmen students. Drug Test
2299 result must remain sealed and signed by authorized representative of a
2300 DOH-accredited drug facility, physician or private medical practitioners
2301 duly accredited to administer drug testing.
2302
2303
2304
2305 3.2 General Preparations
2306 3.2.1 This Guideline shall be made available in the PUP Website.

41
2307 3.2.2 The Committee shall supervise the overall implementation of the
2308 random drug testing in all the branches and campuses of the University.
2309 3.2.3 All parents shall be notified through their son’s/daughter’s Student
2310 Information System prior to enrolment of the purpose and manner by which
2311 the random drug testing shall be conducted. For student applicants
2312 (incoming freshmen, transferee and returnee), the notice shall be included
2313 in the list of admission requirements.
2314 3.2.4 The content of the notice shall be as follows:
2315
2316 NOTICE TO PARENTS
2317 Please be informed that pursuant to CHED Memorandum Order No. 18, series
2318 of 2018 and the University Anti-Drug Abuse Policy, all currently enrolled students shall
2319 undergo the mandatory random drug testing. The cost of the drug testing shall be borne
2320 by the University. In case the confirmatory drug test yielded positive results, PUP, is not
2321 barred from admitting the student, unless there is a valid reason not to admit such
2322 student on grounds other than the positive findings in the drug test. PUP guarantees full
2323 compliance with the Data Privacy Act of 2012 and ensures that all records will be strictly
2324 confidential and confirmed positive results shall not be a basis for disciplinary action
2325 unless the student concerned is held liable for violations of other University rules and
2326 regulations. Students found to be drug dependent shall undergo appropriate
2327 intervention and/or rehabilitation in accordance with the PUP Student Handbook.
2328 With my conformity:
2329 _________________________
2330 Name and Signature of Parent
2331
2332 3.2.5 Parents shall be required to sign the notice and conformity to the
2333 mandatory random drug testing. The acknowledgement receipt of the
2334 notice shall be made a requirement before enrolment of the students. For
2335 currently enrolled students, the acknowledgement receipt signed by parent
2336 shall be required before issuance of the registration card.
2337 3.2.6 Failure by the parents and/or students to return the
2338 acknowledgement receipt of the notice shall not be a bar to the conduct of
2339 the drug testing and of the said students’ inclusion in the sample.
2340 3.2.7 The Committee, through the Office of the Vice President for
2341 Academic Affairs (OVPAA) and Office of the Vice President for Branches
2342 and Satellite Campuses (OVPBC) shall conduct orientation of all the
2343 Deans, Directors and Chairpersons relative to the implementation of this
2344 Policy.
2345
2346 3.3 Selection of Samples
2347 3.3.1 Committee shall supervise the identification of the students who will
2348 undergo the random drug testing based on the approved sampling
2349 design.
2350 3.3.2 The Committee shall ensure the confidentiality and integrity of the
2351 random selection process. All the members of the committee including
2352 their staff shall safeguard the confidentiality of the list of selected students
2353 in keeping with the required randomness as to time and place of testing.
2354 3.3.3 Immediately after the end of the adjustment period, the Information
2355 and Communication Technology (ICTO) shall provide IDSA with the list of
2356 students including the name of their college and program. IDSA shall then
2357 conduct Multi-stage Sampling and transmit to ICTO the list of selected
2358 students. ICTO shall prepare the list of selected students with the date and
2359 time of testing. The list shall be transmitted to the Office of the Vice
2360 President for Academic Affairs (OVPAA). The OVPAA/OVPBC shall inform
2361 concerned Dean/Director/Chairperson of the selection of their student/s in
2362 the coverage of the drug testing on the day of the actual drug testing.
2363
2364
2365 3.4 Procedure for the Collection of Urine Samples and Testing for Drugs

42
2366 3.4.1 Only Department of Health (DOH) accredited drug facility or
2367 physician shall conduct the drug testing. The mandatory random drug
2368 testing of students in the PUP Main Campus shall be conducted by the
2369 drug testing service provider in the vicinity of the College of Law.
2370 3.4.2 The collection of urine samples and the testing for drugs shall strictly
2371 follow the guidelines and protocols required by DOH.
2372 3.4.3 Before proceeding with the specimen collection, the students
2373 selected to undergo the drug testing shall be given an orientation by the
2374 drug testing service provider on the process of drug testing, their rights,
2375 and the implications of the drug testing.
2376 3.4.4 The students shall be requested to accomplish a drug testing form to
2377 be provided by the Committee. The form shall include information on any
2378 prescription medicines, vitamins, and food supplements that they have
2379 ingested within the past five (5) days.
2380 3.4.5 Students who are already ready to give their urine sample shall
2381 approach the specimen collectors’ table and select the specimen bottle
2382 that he or she will use.
2383 3.4.6 To safeguard the integrity of the urine sample, the student will be
2384 accompanied by a specimen collector of the same gender to the private
2385 collection area, where the student will be asked to thoroughly wash and
2386 dry his or her hands, empty pockets and remove outer garments (jackets,
2387 etc.).
2388 3.4.7 The collection of urine shall then be conducted. The student shall
2389 submit the urine sample to the specimen collector who shall examine, in
2390 the presence of the student, whether the urine collected can be accepted
2391 for testing.
2392 3.4.8 If the urine sample is accepted, the student shall affix his or her
2393 signature and the date and time of the collection to the sealing tape. The
2394 specimen collector shall then seal the specimen bottle in the presence of
2395 the student.
2396 3.4.9 The specimen collector and the student shall affix the final signatures
2397 on the drug testing form to attest to the regularity of the procedures done.
2398 3.4.10 All the collected specimen shall be consolidated, packed and
2399 transferred to the custody of the DOH-accredited drug examination facility
2400 for the testing procedures, following the protocols of DOH for proper
2401 storage, handling and transport.
2402 3.4.11 All the necessary documentation shall be submitted to the relevant
2403 offices as identified by the Committee.
2404
2405 3.5 Drug Test Results
2406 3.5.1 All specimen submitted for examination shall have a corresponding
2407 laboratory result issued within 15 days.
2408 3.5.2 A positive screening result shall be subjected to confirmatory
2409 analysis. The final report shall be based on the confirmatory results.
2410 3.5.3 Screening laboratory results shall bear the signatures of the Analyst
2411 and the Head of the Laboratory. Confirmatory laboratory results shall bear
2412 the signatures of the Analyst, Chief Chemist and Head of the Laboratory.
2413 3.5.4 The names of all students who were tested negative will be
2414 summarized in a result form, while the laboratory results for specimens
2415 testing positive in the confirmatory test shall be in individual result forms.
2416 3.5.5The results shall be placed in a sealed envelope and marked as
2417 confidential, and submitted for transmission to the Medical Services. For
2418 LGU-funded campuses which have no physician, the OCPS shall deploy
2419 registered guidance counselors during enrolment to open the drug test
2420 result and transmit result to the Medical Services.
2421 3.5.6 The Medical Services shall keep record of all drug testing result
2422 3.6 Action on Drug Test Results

43
2423 3.6.1 The Medical Services/Physician on duty (for LGU-funded campuses)
2424 shall inform the parents and students of the result of the test and how the
2425 information is regarded with utmost secrecy and confidentiality.
2426 3.6.2 Pending result of the confirmatory test, the Medical Services shall
2427 notify the Admission Office of the pendency of the laboratory result. The
2428 student applicant shall be assured of the slot in course/program applied
2429 for.
2430 3.6.3 For students who were tested positive after confirmatory test,
2431 Medical Services shall set a conference with the student and parents and
2432 the Office of Counseling and Psychological Services (OCPS) to discuss
2433 issues of drug use and possible dependency.
2434 3.6.4 After the conference, the Director of Medical Services or Physician
2435 on duty (for LGU-funded campuses) or guidance counselor from OCPS
2436 shall refer the student and his/ her parent to a government-owned DOH-
2437 accredited facility or DOH-accredited government physician to determine
2438 the student’s dependency level, at which the following shall be undertaken:
2439 a. Drug dependency level of the student shall be evaluated;
2440 b. Cross reference of information shall be validated from the parent;
2441 c. Treatment planning for the student shall be discussed and
2442 presented to the student and parent; and
2443 d. Options for treatment should be discussed with the parent and
2444 student.
2445 3.6.5 If a student is found to be a drug dependent, the Medical Services
2446 shall refer him or her to the OCPS, the Department of Social Welfare and
2447 Development (DSWD) or a local social worker for counseling and other
2448 interventions, at his/her option. The parent and the student may also
2449 choose to enroll the student in a private rehabilitation center or program
2450 or opt to avail of the rehabilitation services of the government through a
2451 DOH-accredited facility. If the parent and student would opt for private
2452 services, appropriate referrals will be done, taking note of the progress of
2453 treatment on a regular basis. Trained guidance counselors may also be
2454 utilized.
2455 3.6.6 The student shall then undergo the prescribed intervention program
2456 under the supervision of the DOH-accredited facility or physician, or
2457 private practitioners, or social worker, in consultation with the parent.
2458 Such process of observation and counseling shall be done in
2459 coordination with the OCPS.
2460 3.6.7 If the student shows no signs of improvement or recovery, or fails the
2461 drug test the second time, the DOH-accredited facility or physician may
2462 make a recommendation to the student, parent, and OCPS to have the
2463 student referred to a DOH-accredited facility suited to the student’s level of
2464 dependency. If another drug testing is conducted for another period on the
2465 same student population, and the student is found positive the second
2466 time, the University shall proceed in accordance with Section 61, R.A.
2467 9165.
2468 3.6.8 If the parents refuse to act, the University shall proceed in
2469 accordance with Sec. 61 of RA 9165 (Compulsory Confinement of a Drug
2470 Dependent Who Refuses to Apply Under the Voluntary Submission
2471 Program).
2472 3.6.9 Students and applicants who will be required to undergo in-house
2473 intervention or voluntary and compulsory confinement drug dependency
2474 shall file Leave of Absence and may be re-admitted after completion of the
2475 intervention.
2476 3.6.10 After intervention, the student shall submit clearance from Physician
2477 and proof of completion of intervention to the OCPS before re-admitted to
2478 the University. The OCPS shall furnish the Medical Services and
2479 Admission Office copy of said compliance.

44
2480 3.6.11 Positive confirmatory drug test result under this Policy shall not be a
2481 ground for expulsion or any disciplinary action against the student and
2482 should not be reflected in any and all academic records. Under no
2483 circumstance shall the drug test results be used to incriminate any student
2484 for further legal action which may result to administrative /civil/ criminal
2485 liabilities.
2486 3.6.12 Likewise, consistent with the requirements of confidentiality, the
2487 results of drug tests conducted shall not be used as evidence in any court
2488 or tribunal, where the subject student stands to be accused of any crime or
2489 felony, and for any other purpose.
2490
2491 3.7 Training of Guidance Counselors and Medical Personnel
2492 3.7.1 PUP, in coordination with PDEA or other concerned agencies, shall
2493 formulate and conduct training programs for medical personnel, guidance
2494 counselors and faculty of the Department of Psychology who will take part
2495 in the implementation of this Policy, to enhance their skills in handling drug
2496 dependency cases and they shall be encouraged to undergo DOH
2497 accreditation.
2498
2499 3.8 Enforcement of Compliance
2500 3.8.1 The refusal to undergo testing shall not give rise to a presumption of
2501 drug use or dependency; however, students who refuse to undergo
2502 random drug testing shall be reported by the Committee to the Student
2503 Disciplinary Board (SDB) for appropriate action.
2504
2505 3.9 Subsequent Drug Testing
2506 3.9.1 The timing of any subsequent drug testing of students shall be
2507 determined by the Committee.
2508
2509 3.10 Fees
2510 3.10.1 The fee for drug testing prior to admission will be borne by the
2511 student-applicant. The student-applicant may choose to be tested in any
2512 DOH-accredited drug facility or in the authorized facility of the University
2513 3.10.2 The mandatory random drug-testing of all currently enrolled
2514 students shall be borne by the University.
2515 3.10.3 All fees relating to intervention of students who are found to be
2516 drug-abuser shall be borne by the student.
2517
2518 Section 4. Confidentiality
2519
2520 4.1 PUP shall guarantee the strict confidentiality and integrity of the drug test results.
2521 4.1.1 All records must strictly be held confidential as provided for under the
2522 pertinent provisions of RA 9165. The University shall also ensure the
2523 provision of non-discriminatory intervention services.
2524 4.1.2 Pertinent provisions of R.A. No. 10173 otherwise known as the “Data
2525 Privacy Act of 2012” and its Implementing Rules and Regulations (IRR)
2526 shall be observed, particularly Chapter III thereof, which pertains to the
2527 “Processing of Personal Information” to protect vital important interests of
2528 the data subject, including his life and health.
2529
2530 Section 5. Sanctions
2531 5.1 Any member of the faculty, administration, or employee of the University who
2532 violates the rules of confidentiality of the conduct and results of the drug tests
2533 shall, in addition to the sanctions provided in the 2017 Rules on Administrative
2534 Cases in the Civil Service, be liable under Section 72 of R.A No. 9165 and other
2535 applicable law.

45
2536 5.2 While positive confirmatory drug test result shall not be a ground for any
2537 disciplinary action against the student, the unjustified refusal of the student to
2538 undergo drug testing shall merit reprimand. The student who still refuses to
2539 undergo random drug testing after being reprimanded shall be refused
2540 enrolment/admission until he complies with the policy.
2541
2542
2543 TITLE 11
2544
2545 PROCEDURES FOR THE SETTLEMENT OF COMPLAINTS/GRIEVANCES
2546
2547 Section 1.The procedure for the redress and settlement of complaints and grievances in
2548 the University shall conform to the due process of law to ensure the highest degree of
2549 fairness and justice to all concerned. To the greatest extent, however, all concerned
2550 parties should seek all remedies through counseling, arbitration and amicable settlement
2551 of conflicts. In every case, the ultimate aim shall be the restoration of impaired human
2552 dignity and, where necessary, restoration of material damages. Sanctions and
2553 punishments shall be meted out sparingly, taking into consideration the capacity of
2554 individuals to learn and profit from their mistakes.
2555
2556 Section 2. The procedure for disciplinary cases are as follows:
2557
2558 2.1 For any complaints/grievance by a student or against the student, the
2559 aggrieved/concerned party must immediately inform the Office of the Director
2560 of the Student Services or the head of student services in the case of
2561 branches and campuses.
2562
2563 2.2 Office of the Director of the Student Services or the head of student services in
2564 the case of branches and campuses must attempt to settle all
2565 grievance/concerns through consultation and dialogue with the concerned
2566 parties
2567
2568 2.3 In all cases, the ODSS shall endorse the parties to the Office of the
2569 Counseling and Psychological Services for intervention and assessment of the
2570 psychological condition of the parties.
2571
2572 2.4 For cases that are settled amicably, the OCPS shall give
2573 recommendation/assessment to the ODSS and in case of failure to arrive at
2574 an amicable settlement, the ODSS shall refer the case to the Student
2575 Disciplinary Board for appropriate action. The ODSS shall forward the case
2576 record and the assessment of the OCPS to the SDB.
2577
2578 2.5 Complaints, both disciplinary and non-disciplinary, must be in writing signed
2579 by the complainant/s, and filed with the Office of the Director of Student
2580 Services (ODSS).
2581
2582 2.6 Student Disciplinary Board (SDB)
2583
2584 a. The Student Disciplinary Board (SDB) shall be composed of two
2585 representatives from the student sector, who shall be recommended
2586 by the SKM President; one representative from the faculty, who shall
2587 be recommended by the Faculty Federation; one representative from
2588 the administrative employees, who shall be recommended by the
2589 Employee’s Union and one representative from the administration,
2590 who shall be designated by the University President. Majority of its
2591 membership shall constitute a quorum necessary for the conduct of

46
2592 disciplinary proceedings. The presiding officer shall be elected from
2593 among its members.
2594
2595 In the absence of the duly elected SKM President, the student
2596 representative in the SDB and CODI shall be recommended by the
2597 student regent.
2598
2599 In the absence of the duly elected SKM President and student regent,
2600 the representative in the SDB and CODI shall be recommended by
2601 the ODSS.
2602
2603 b. The Student Disciplinary Board is mandated to submit to the
2604 President through the Vice President for Student Affairs and Services
2605 a written report of all the resolutions, findings, actions,
2606 recommendations and proceedings undertaken in the exercise of its
2607 adjudicatory functions.
2608
2609 c. Upon receipt of the aforesaid referral, the SDB shall require the
2610 complainant to submit a sworn affidavit with proof of service to the
2611 respondent within a period of five (5) days from receipt of the order.
2612 In the same directive, respondent will be given a period of three (3)
2613 days to file counter-affidavit. Failure on the part of the respondent to
2614 comply shall be deemed a waiver thereof. Whenever necessary,
2615 reply to the answer and rejoinder may be allowed. The proceedings
2616 shall be summary in nature but with the view of protecting the right of
2617 the parties to due process.
2618
2619 d. Resolution of the case – All cases referred to the SDB shall be
2620 resolved within ten (10) days from submission for resolution.
2621
2622 e. In the resolution of cases, the SDB shall be guided by the disciplinary
2623 sanctions provided under Title 9 hereof or recommend the same in
2624 accordance with Section 4 of Title 9 taking into consideration the
2625 justifying and mitigating circumstances attendant in a case.
2626
2627 f. The decision of the SDB involving complaints where the penalty is
2628 lower than suspension of one (1) month shall be final. For complaints
2629 where the penalty is more than one (1) month suspension, SDB shall
2630 make the proper recommendation to the Vice President for the
2631 Student Affairs and Services who shall render a decision based on
2632 such recommendation.
2633
2634 Appeal – The decision of the Vice President for Student Affairs and Services
2635 may be questioned by way of an appeal within the period of ten (10) days from
2636 receipt of the assailed decision to the Office of the President, whose decision
2637 shall be final and executory.
2638
2639 2.7 Cases initiated by student/s against faculty member or non-teaching
2640 personnel shall be referred by the ODSS to the OVPAA, OVPA or OVPBC for
2641 appropriate action. The OVPAA, OVPA or OVPBC is required to furnish the
2642 ODSS copies of its resolution/s, recommendation/s, finding/s and/or action/s
2643 for record or referral purpose.
2644
2645 2.8 Where no settlement is reached by the parties, disciplinary or administrative
2646 cases shall be referred by the OVPAA, OVPA or OVPBC to the President for
2647 the purpose of creating and constituting an investigation committee in

47
2648 accordance with CSC rules or by referring the case/complaint to the Office of
2649 the University Legal Counsel for appropriate action.
2650
2651 2.9 Sexual harassment cases shall be heard and decided pursuant to the
2652 provisions of CSC Resolution No. 01-0940, dated May 21, 2001, and the
2653 same shall be handled by the Committee on Decorum and Investigation
2654 (CODI) duly formed and constituted by the University President.
2655
2656
2657 TABLE OF SCHOLASTIC DELINQUENCY
2658 AND ACTIONS TO BE TAKEN
2659
2660 RA 10931-UNIVERSITY ACCESS TO QUALITY TERTIARY EDUCATION
2661
2662 1. As stated in the Act, a student who has satisfied the admission requirements shall
2663 be eligible in availing Free Education provided that the student does not fall in the
2664 identified “ineligible” stated in Rule II Section 6 “Exceptions to Free HE”.
2665
2666 2. For a student to enjoy continued Free Education benefits, he/she must have good
2667 scholastic standing. However, the matrix below shows the action to be taken
2668 when students have scholastic delinquency (based on PUP student handbook).
2669
Number of Subject Action to be Taken Remarks
Failed/Withdrawn/Drop (for 24 units load in
ped previous semester)
1 subject Warning Warning*
2 subjects Warning with reduced Warning*
Load by 3 units
3 subjects Reduced load by 6 Scholarship will be forfeited for
units the following semester
(Paying)
4 subjects Dismissal-dropped -
from the University
2670
Number of Subject Action to be Taken Remarks
Failed/Withdrawn/Drop (for 21 units load in
ped Previous semester)
1 subject Warning Warning*
2 subjects Warning with reduced Warning*
Load by 3 units
3 subjects Reduced load by 6 Scholarship will be forfeited for
units the following semester
(Paying)
4 subjects Dismissal-dropped -
from the University
2671
Number of Subject Action to be Taken Remarks
Failed/Withdrawn/Dro (for 15-20 units load
pped in
Previous semester)
1-2 subjects Warning Warning*
3 subjects Warning with reduced Scholarship will be forfeited for
load by 3 units the following semester (Paying)
4 subjects Dismissal-dropped -
from the University
2672

48
2673 *Note: Student who acquired a “Warning” for two consecutive semesters, the
2674 scholarship grant will be forfeited the following semester.
2675 3. Existing admission, retention, and graduation rules and policy of the University
2676 shall be upheld. It shall be used as a basis to complement the implementation of
2677 the Act.
2678
2679
2680
2681
2682
2683
2684
2685
2686
2687
2688
2689
2690
2691
2692
2693
2694
2695
2696
2697
2698
2699
2700
2701
2702
2703
2704
2705
2706
2707
2708
2709
2710
2711
2712
2713
2714
2715
2716
2717
2718
2719
2720
2721
2722
2723
2724
2725
2726
2727
2728
2729

49
2730 BOARD OF REGENTS
2731 School Year 2018-2019
2732
2733 Hon. RONALD L. ADAMAT, Ph.D, PD
2734 Chairperson, PUP Board of Regents
2735 Commissioner, Commission on Higher Education (CHED)
2736 CHED Bldg., C.P. Garcia, UP Campus
2737 Diliman, Quezon City
2738
2739 Hon. EMANUEL C. DE GUZMAN, PhD
2740 Vice Chair, PUP Board of Regents
2741 President, Polytechnic University of the Philippines
2742
2743 Hon. FRANCIS JOSEPH “CHIZ” G. ESCUDERO
2744 Member, PUP Board of Regents
2745 Senator, Senate of the Philippines
2746 Rm. 510 & 5 (New Wing 5/F)
2747 GSIS Bldg., Financial Center, Diokno Blvd., Pasay City
2748
2749 Represented by:
2750 Atty. EDUARDO J. VALDEZ
2751
2752 Hon. PAOLO EVERARDO S. JAVIER
2753 Member, PUP Board of Regents
2754 District Representative, Antique
2755 Chairperson, House Committee on Higher and Technical Education
2756
2757 Represented by:
2758 Hon. CELIA CAPADOCIA - YANGCO
2759 Former Acting Secretary & Undersecretary
2760 Department of Social Welfare & Development, Philippines
2761
2762 Hon. ERNESTO M. PERNIA
2763 Member, PUP Board of Regents
2764 Director General
2765 National Economic and Development Authority (NEDA)
2766 12th St., J. Escriva Drive, Ortigas Center, Pasig City
2767
2768 Represented by:
2769 Hon. ROWEENA M. DALUSONG
2770 Director IV, NEDA
2771
2772 Hon. JOSE B. PATALINJUG III
2773 Member, PUP Board of Regents
2774 Regional Director
2775 Department of Science and Technology – National Capital Region
2776 DOST-NCR Building, DOST Compound
2777 Gen. Santos Ave., Bicutan, Taguig City
2778
2779 Hon. DANILO L. BELO
2780 Member, PUP Board of Regents
2781 Private Sector Representative
2782 Loans Product Management Officer – Wholesale Banking Segment Senior Assistant Vice President
2783 4/F Security Bank Center, 6776 Ayala Ave., Makati City 0719
2784
2785 Hon. ANTONIO C. MONCUPA
2786 Member, PUP Board of Regents
2787 Private Sector Representative
2788 Vice Chair/CEO, EastWest Bank
2789 EastWest Bank Corporate Center, 5/F The Beaufort, 5th Avenue corner 23rd St. Bonifacio Global City, Taguig 1634
2790
2791 Hon. JERRILYNN L. PILAR
2792 Member, PUP Board of Regents
2793 Department Manager III, Pag-IBIG Fund (HDMF)
2794 409 Shaw Boulevard, Mandaluyong City
2795 PUP Alumni Representative
2796 President, Federation of Alumni Association in PUP, Inc.
2797
2798 Hon. EDNA S. LAVADIA
2799 Member, PUP Board of Regents
2800 President, Federated Faculty Association, Inc.
2801
2802 Hon. RONILO G. CERVANTES JR.
2803 Member, PUP Board of Regents
2804 PUP Students Representative - President, ANAK PUP

50
2805 UNIVERSITY OFFICIALS
2806 School Year 2019-2020
2807
2808 Emanuel C. De Guzman, PhD
2809 President
2810
2811 Alberto C. Guillo, MS (Stat) MA (Econ)
2812 Executive Vice President
2813
2814 Manuel M. Muhi, D.Tech.
2815 Vice President for Academic Affairs
2816
2817 Zenaida R. Sarmiento, DEM
2818 Vice President for Student Affairs and Services
2819
2820 Anna Ruby P. Gapasin, DEM
2821 Vice President for Research, Extension and Development
2822
2823 Adam V. Ramilo, MIR
2824 Vice President for Administration
2825
2826 Marisa J. Legaspi, CPA
2827 Vice President for Finance
2828
2829 Pascualito B. Gatan, MBA
2830 Vice President for Satellite Branches and Campuses
2831
2832
2833
2834
2835
2836
2837
2838
2839
2840
2841
2842
2843
2844
2845
2846
2847
2848
2849
2850
2851
2852
2853
2854
2855
2856
2857
2858
2859
2860
2861

51
2862
2863 COMMITTEE ON
2864 STUDENT HANDBOOK REVISION
2865
2866 ZENAIDA R. SARMIENTO
2867 Vice President for Student Affairs and Services
2868 Chair
2869
2870 MANUEL M. MUHI
2871 Vice President for Academic Affairs
2872 Co-Chair
2873
2874 EDNA S. LAVADIA
2875 President, PUP Federated Faculty Association, Inc.
2876 PUP Faculty Representative
2877 Member
2878
2879 JERRILYNN L. PILAR
2880 President, Federation of Alumni Association in PUP, Inc.
2881 PUP Alumni Representative
2882 Member
2883
2884 JOANNA MARIE A. LIAO
2885 University Legal Officer
2886 Member
2887
2888 ROLANDO M. COVERO JR.
2889 University Board Secretary
2890 Member
2891
2892 NORBERTO V. CATURAY
2893 Assistant to the Vice President for Satellite
2894 Branches and Campuses
2895 Member
2896
2897 JOSE M. ABAT
2898 Director, Office of the Student Services
2899 Member
2900
2901 FLORDELIZA E. ALVENDIA
2902 University Registrar
2903 Member
2904
2905
2906 Director, Office of the Counseling
2907 and Psychological Services
2908 Member
2909
2910 FLORINDA H. OQUINDO
2911 JOHN MARK N. NERO
2912 Secretariat
2913
2914 EDELYN M. MARIANO
2915 ANGELINA E. BORICAN
2916 Editors
2917
2918

52
2919 POSTLUDE
2920
2921 It is hoped that every PUP student will take full advantage of the opportunities the
2922 University offers and assume responsibility for developing himself to the fullest during
2923 his/her studies, so that eventually he/she will be able to contribute to the building of a
2924 truly prosperous, independent and sovereign Philippines. May each Iskolar ng Bayan
2925 relentlessly search for and defend the truth; acquire moral and spiritual values; become
2926 more conscious of our rich cultural heritage; develop self-discipline, nationalism, and
2927 social consciousness; realize the need to defend human rights; become liberally
2928 educated to understand and appreciate life more broadly; become conscious of the
2929 country’s technological, social, and politico-economic development; and use, as well as
2930 propagate, the national language and other Philippine languages without neglecting to
2931 develop proficiency in English and other foreign languages required by his/her own field
2932 of specialization.

53